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Ricoh 7650 Operating Instructions Manual

D052 series
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
General Settings Guide
Connecting the Machine
1
System Settings
2
Copier/Document Server Features
3
Facsimile Features
4
Printer Features
5
Scanner Features
6
Registering Addresses and Users for Facsimile/Scanner Functions
7
Other User Tools
8
Appendix
9
Operating Instructions

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Summary of Contents for Ricoh 7650

  • Page 1 Operating Instructions General Settings Guide Connecting the Machine System Settings Copier/Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 3 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display panel......................2 Accessing User Tools ...................3 Changing Default Settings ..................3 Quitting User Tools ....................4 Menu Protect......................4 1. Connecting the Machine Connecting to the Interfaces ................5 Connecting to the Ethernet Interface .................6 Connecting to the USB Interface................7 Connecting to the IEEE 1284 Interface..............8...
  • Page 6 3. Copier/Document Server Features General Features....................85 Reproduction Ratio....................90 Edit ........................92 Stamp ........................97 Background Numbering ................... 97 Preset Stamp ......................97 User Stamp ......................99 Date Stamp ......................100 Page Numbering ....................102 Stamp Text......................104 Input/Output .......................105 Settings for the Document Server..............107 Copier/Document Server Features on Main and Sub-machines ....109 General Features ....................109 Reproduction Ratio ....................111 Edit .........................111...
  • Page 7 Special Senders to Treat Differently ..............157 Authorized Reception.....................158 Reception File Print Quantity .................159 Forwarding ......................159 Print 2 Sided......................159 Memory Lock......................160 Paper Tray ......................160 Programming/Changing Special Senders ..............161 Authorized RX (Authorized Reception) ..............163 Reception File Print Qty ..................163 Forwarding ......................164 Print 2 Sided......................165 Memory Lock......................165 Paper Tray per Sender...................165...
  • Page 8 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book.....................203 Managing names in the Address Book ..............206 Sending fax by Quick Dial ..................206 Sending e-mail by Quick Dial .................206 Sending scanned files to a shared folder directly...........207 Preventing unauthorized user access to shared folders from the machine ...207 Managing users and machine usage ..............207 Registering Names ....................208 Registering Names....................208...
  • Page 9 8. Other User Tools Changing the Display Language ..............273 Enquiry........................274 Counter ....................... 276 Displaying the Total Counter..................276 9. Appendix Information about Installed Software...............277 expat ........................277 NetBSD ........................278 Sablotron........................280 JPEG LIBRARY .....................280 SASL ........................281 MD4........................282 MD5........................282 Samba(Ver 3.0.4)....................283 ® RSA BSAFE ......................283 Open SSL.......................284 Open SSH ......................286...
  • Page 10 viii...

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 12: Display Panel

    Display panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .

  • Page 13: Accessing User Tools

    Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed.

  • Page 14: Quitting User Tools

    Change settings by following instructions on the display, and then press [OK]. Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools/Counter} key. Reference p.37 “System Settings” p.85 “Copier/Document Server Features” p.119 “Facsimile Features” p.183 “Printer Features”...

  • Page 15: Connecting The Machine

    1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section describes how to identify the machine’s interface and connect the machine according to the network environment. R CAUTION: •...

  • Page 16: Connecting To The Ethernet Interface

    Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth- ernet interface. Important ❒ If the main power switch is turned "On", turn it "Off". A ferrite core for the Ethernet cable is supplied with this machine. The Eth- ernet cable loop should be about 15 cm (5.9 inch) ( ) from the machine end of the cable.

  • Page 17: Connecting To The Usb Interface

    Connecting to the Interfaces Turn the main power switch of the machine on. AMM008S Indicator (green) Remains green when the machine is properly connected to the network. Indicator (yellow) Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T is operating.

  • Page 18: Connecting To The Ieee 1284 Interface

    Connecting the Machine Note ❒ Purchase a USB cable separately according to a personal computer in use. ❒ The USB 2.0 interface board is supported by Windows 2000/XP/Vista, Windows Server 2003, Mac OS X v10.3.3 or higher. • For Mac OS: To use Macintosh, the machine must be equipped with the optional PostScript 3 unit.

  • Page 19: Connecting To The Ieee 802.11B (Wireless Lan) Interface

    Connecting to the Interfaces Turn on the host computer. When using Windows 2000/XP/Vista and Windows Server 2003, a printer driver installation screen might appear when the computer is turned on. If this happens, click [Cancel] on the screen. Note ❒ For details about installing the printer driver, see "Printing with Parallel Connection", Printer Reference Reference "Turning On the Power", About this machine...
  • Page 20 Connecting the Machine Setup Procedure This section describes how to setup IEEE 802.11b (wireless LAN) interface. Set up IEEE 802.11b (wireless LAN) according to the following procedure: AME006S Note ❒ Select [802.11 Ad-hoc Mode] when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode.
  • Page 21 Connecting to the Interfaces Checking the Connection This section describes how to check the IEEE 802.11b (wireless LAN) interface. Check the wireless LAN connection. Make sure the LED of the IEEE 802.11b interface unit is lit. ❖ When using in infrastructure mode ZGDH600J If [LAN Type] on the [Interface Set- tings] / [Network] screen is not set to...
  • Page 22 Connecting the Machine ❖ When using in adhoc mode / 802.11 adhoc mode ZGDH600J If the IEEE 802.11b interface unit is working, it is lit in orange. If it is connected properly to the network, the LED is green when in adhoc mode or 802.11 adhoc mode.

  • Page 23: Network Settings

    Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the systems administrator, or after consult- ing with the systems administrator.
  • Page 24 Connecting the Machine Heading Setting Item Setting Requirements Interface Settings/Network Permit SSL / TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒...

  • Page 25: Settings Required To Use Internet Fax

    Network Settings Heading Setting Item Setting Requirements Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Interface Settings/IEEE 802.11b Communication Mode Necessary Interface Settings/IEEE 802.11b SSID Setting As required Interface Settings/IEEE 802.11b Channel As required Interface Settings/IEEE 802.11b Security Method As required Interface Settings/IEEE 802.11b Transmission Speed As required...
  • Page 26 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Permit SSL / TLS Communication As required Interface Settings/Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required...
  • Page 27 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...

  • Page 28: Settings Required To Use E-Mail Function

    Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
  • Page 29 Network Settings Heading Setting Item Setting Requirements Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL / TLS Communication As required Interface Settings/Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required...
  • Page 30 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see "Interface Settings" and "File Trans- fer". Heading Setting Item Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address...

  • Page 31: Settings Required To Use Scan To Folder Function

    Network Settings Note ❒ As to [Effective Protocol], check if the protocol to use is set as [Active]. ❒ [LAN Type] is displayed when optional wireless LAN interface board is in- stalled. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.
  • Page 32 Connecting the Machine Note ❒ As to [Effective Protocol], check if the protocol to use is set as [Active]. ❒ [LAN Type] is displayed when optional wireless LAN interface board is in- stalled. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

  • Page 33: Settings Required To Use The Network Delivery Scanner

    Network Settings Reference p.47 “Interface Settings” p.54 “File Transfer” Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with an Ethernet connection.
  • Page 34 Connecting the Machine Reference p.47 “Interface Settings” p.54 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see "Interface Settings" and "File Trans- fer".

  • Page 35: Settings Required To Use Network Twain Scanner

    Network Settings Reference p.47 “Interface Settings” p.54 “File Transfer” Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with an Ethernet connection.
  • Page 36 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see "Interface Settings" and "File Trans- fer". Heading Setting Item Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...

  • Page 37: Settings Required To Use Document Server

    Network Settings Settings Required to Use Document Server This section lists the settings required for using Document Server function under the network environment. Ethernet This section lists the settings required for using Document Server function with an Ethernet connection. For details about specifying the settings, see "Interface Settings" and "File Trans- fer".
  • Page 38 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using Document Server function with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see "Interface Settings" and "File Trans- fer". Heading Setting Item Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...

  • Page 39: Using Utilities To Make Network Settings

    Network Settings Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
  • Page 40 Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Configuration Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖...
  • Page 41 Network Settings ❖ [Network] → [WINS Configuration] → [Scope ID] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network] → [Effective Protocol] → [IPv4] •...
  • Page 42 Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖...
  • Page 43 Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network] → [Host Name] •...
  • Page 44 Connecting the Machine File Transfer This section describes how to make File Transfer settings using utilities. Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. ❖ [File Transfer] → [SMTP Server] • Web Image Monitor:Can be used for specifying the setting. •...
  • Page 45 Network Settings ❖ [File Transfer] → [E-mail Reception Interval] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. ❖ [File Transfer] → [Max. Reception E-mail Size] •...

  • Page 46: Connecting The Machine To A Telephone Line And Telephone

    Connecting the Machine Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒...

  • Page 47: System Settings

    2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User tools". General Features This section describes the user tools in the General Features menu under System Settings.
  • Page 48 System Settings ❖ Copy Count Display (copier/Document Server) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down). The default setting is Up. ❖ Function Priority You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.
  • Page 49 General Features ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. AMM005S Copy Tray Finisher Shift Tray Finisher Upper Tray The default setting is Copy Tray. ❖ Output: Document Server (Document Server) You can specify a tray to which documents are delivered. The default setting is Copy Tray.

  • Page 50: Output Tray Settings

    System Settings ❖ Key Repeat You can enable or disable repetition of an operation if a key on the screen or control panel is pressed continuously. The default setting is Normal. ❖ Z-fold Position If you specify Z-folding, set the fold-back position in 1 mm (0.1") increments. The setting ranges of the folding position for each paper size are shown be- low: •...

  • Page 51: Tray Paper Settings

    Tray Paper Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. The default setting is Tray 1.
  • Page 52 System Settings ❖ Paper Type: Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. The paper types you can set for the bypass tray are as follows: • No Display •...
  • Page 53 Tray Paper Settings ❖ Paper Type: Tray 2, Paper Type: Tray 3 Sets the display so you can see what type of paper is loaded in each paper tray. The print function use this information to automatically select the paper tray.
  • Page 54 System Settings Note ❒ The paper guide for the LCT is fixed for A4K, 81/2"×11"K size paper. Con- tact your service representative if you need to change the paper size. ❒ When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy.

  • Page 55: Timer Settings

    Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
  • Page 56 System Settings ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. The time can be set from 10 to 999 seconds, using the number keys. The default setting is On, 60 second(s). ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets.

  • Page 57: Interface Settings

    Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Network This section describes the user tools in the Network menu under Interface Set- tings. Default settings are shown in bold type. ❖...
  • Page 58 System Settings ❖ DDNS Configuration You can specify the DDNS settings. The default setting is Active. ❖ Domain Name You can specify the domain name. The default setting is Auto-Obtain (DHCP). Enter the domain name using not more than 63 single-byte alphanumeric characters.
  • Page 59 Interface Settings ❖ Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected. The default setting is Auto Select. ❖ LAN Type When you have installed the optional IEEE 802.11b interface unit, select inter- face, IEEE 802.11b (wireless LAN) or Ethernet.

  • Page 60: Parallel Interface

    System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. Default settings are shown in bold type. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK Outside.

  • Page 61: Ieee 802.11B

    Interface Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board (optional). Be sure to make all settings simultaneously. Default settings are shown in bold type.

  • Page 62: Print List

    System Settings ❖ Wireless LAN Signal Shows the radio wave conditions of the access point connected in infrastruc- ture mode. Radio wave status is displayed when you press [Wireless LAN Signal]. ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). The default setting is Auto Select.
  • Page 63 Interface Settings Press [Exit]. Press the {User Tools/Counter} key. Note ❒ You can also exit by pressing [Exit] on the User Tools main menu.

  • Page 64: File Transfer

    System Settings File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server.
  • Page 65 File Transfer • Delivery Failure File If a received fax document cannot be sent to the ScanRouter delivery soft- ware, it is stored in memory. To print a stored file, select [Print File], to de- lete, select [Delete File]. If the machine can send the data to the ScanRouter delivery software, it does so automatically.
  • Page 66 System Settings ❖ POP before SMTP You can configure POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On].
  • Page 67 File Transfer ❖ Administrator's E-mail Address On e-mailed scanned documents, if the sender is not specified this appears as the sender's address. When sending e-mail under the Internet fax function, administrator's e-mail address will appear as the sender’s address under the following conditions: •...
  • Page 68 System Settings ❖ Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. • Program / Change Press [System Settings]. Press [File Transfer]. Press [TNext].
  • Page 69 File Transfer ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. The default setting is Off. • On If you select [On], the specified e-mail address will appear in the “From:" box.
  • Page 70 System Settings Note ❒ For details about using Web Image Monitor, see the Web Image Monitor Help. Reference p.3 “Accessing User Tools”...

  • Page 71: Administrator Tools

    Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
  • Page 72 System Settings ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. •...
  • Page 73 Administrator Tools Press the name key to be move. You can select a name using the number keys. Press the name key in the place you want to move to. The selected user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.
  • Page 74 System Settings ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. •...
  • Page 75 Administrator Tools Press the title key you want to change. Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Switch Title Specifies the title to select a name. The default setting is Title 1. ❖ Back Up / Restore Address Book You can back up the machine’s address book to external storage or restore the backup copy from the external storage.
  • Page 76 System Settings ❖ Display / Clear / Print Counter per User Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. Press [UPrevious] and [TNext] to show all the numbers of prints. The number of prints may differ from the counter value shown in Display / Print Counter.
  • Page 77 Administrator Tools ❖ Enhanced Authentication Management For details about this function, consult your administrator. ❖ Administrator Authentication Management For details about this function, consult your administrator. ❖ Program / Change Administrator For details about this function, consult your administrator. ❖ Key Counter Management You can specify that functions that you want to manage with the key counter.
  • Page 78 System Settings ❖ Program / Change / Delete LDAP Server Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e- mail using the scanner or fax function. •...
  • Page 79 Administrator Tools ❖ Delete All Logs For details about this function, consult your administrator. ❖ Transfer Log Setting For details about this function, consult your administrator. ❖ Data Security for Copying For details about this function, consult your administrator. ❖ Print Backup: Delete All Files To delete a print backup document, press [Yes].

  • Page 80: Program / Change / Delete Ldap Server

    System Settings Program / Change / Delete LDAP Server This section describes how to specify the LDAP server settings. To program / change the LDAP server Press [System Settings]. Press [Administrator Tools], and then press [TNext] twice. Press [Program / Change / Delete LDAP Server]. Check that [Program / Change] is selected.

  • Page 81: Programming The Ldap Server

    Administrator Tools Programming the LDAP server This section describes how to program the LDAP server. To enter an identification name Press [Change] under "Name". Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. Enter the server’s identification name.
  • Page 82 System Settings To enter a port number Press [Change] under "Port Number". Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. Enter the port number using the number keys, and then press the {#} key. When SSL is set to [On], the port number automatically changes to "636".
  • Page 83 Administrator Tools To enter the user name and password Press [TNext]. Press [Change] under "User Name". When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
  • Page 84 System Settings To set search conditions Press [TNext] twice. Press [Change] for items you want to use as search conditions from the fol- lowing: "Name", "E-mail Address", "Fax Number", "Company Name", and "Department Name". You can enter an attribute as a typical search keyword. Using the entered at- tribute, the function searches the LDAP server’s Address Book.
  • Page 85 Administrator Tools Enter the key display, and then press [OK]. The registered "key display" appears as a keyword for searching LDAP. • Without key display registration • With key display registration The key does not appear on the search screen unless both "Attribute" and "Key Display"...

  • Page 86: System Settings On Main And Sub-Machines

    System Settings System Settings on Main and Sub-machines This section describes the System Settings on the two machines during Connect Copy. When connect copy is in progress, the {User Tools/Counter} keys of the sub-ma- chines remain disabled. To change the default settings, first press [Connect Copy], which is highlighted on main machine's control screen, then clear the connect copy job, and then make the required changes.
  • Page 87 System Settings on Main and Sub-machines ❖ Function Reset Timer • Settings made on the main and sub-machines do not affect the connect copy. ❖ Interleave Print • Settings made on the main and sub-machines do not affect the connect copy.

  • Page 88: Tray Paper Settings

    System Settings Tray Paper Settings How the defaults in the Tray Paper Settings of copying of the main and sub-ma- chines are used in connect copy will be explained. ❖ Paper Tray Priority: Copier • The main machine applies the setting that has been made on it. Sub-ma- chines also apply their own respective settings.

  • Page 89: Timer Settings

    System Settings on Main and Sub-machines ❖ Front Cover Sheet Tray • The main machine applies the setting that has been made on it. Sub-ma- chines also apply their own respective settings. ❖ Back Cover Sheet Tray • The main machine applies the setting that has been made on it. Sub-ma- chines also apply their own respective settings.
  • Page 90 System Settings ❖ Facsimile Auto Reset Timer (facsimile) • Settings made on the main and sub-machines do not affect the connect copy. ❖ Printer Auto Reset Timer • Settings made on the main and sub-machines do not affect the connect copy.

  • Page 91: Administrator Tools

    System Settings on Main and Sub-machines Administrator Tools How the defaults in the Administrator Tools of copying of the main and sub-ma- chines are used in connect copy will be explained. ❖ Address Book Management • Settings made on the main and sub-machines do not affect the connect copy.
  • Page 92 System Settings ❖ Enhanced Authentication Management • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy. ❖ Administrator Authentication Management • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy.
  • Page 93 System Settings on Main and Sub-machines ❖ Network Security Level • Settings made on the main and sub-machines do not affect the connect copy. ❖ Auto Erase Memory Setting • Settings made on the main and sub-machines do not affect the connect copy.
  • Page 94 System Settings...

  • Page 95: Copier/Document Server Features

    3. Copier/Document Server Features This chapter describes user tools in the Copier/Document Server Features menu. For details on how to access Copier/Document Server Features, see "Ac- cessing User Tools". General Features This section describes the user tools in the General Features menu under Copi- er/Document Server Features.
  • Page 96 Copier/Document Server Features ❖ Image Density You can adjust the image density level for each original type. • Text The default setting is Normal. • Text / Photo The default setting is Normal. • Photo The default setting is Normal. •...
  • Page 97 General Features ❖ Original Type Display You can have the original types shown on the initial display. The default setting is Display. ❖ Tone: Original Remains The beeper (key tone) sounds if you forget to remove originals after copying. The default setting is On. If Panel Key Sound of User Tools (System Settings) is [Off] the beeper does not sound irrespective of the Tone: Original remains setting.
  • Page 98 Copier/Document Server Features ❖ Customize Function: Document Server Storage You can assign up to six frequently-used functions to Document Server Stor- age keys. The default setting for "Customize Function: Document Server Storage 1" is 2 Sided Orig. Top to Top. The default setting for "Customize Function: Document Server Storage 2"...
  • Page 99 General Features ❖ Customize Function: Document Server Print You can assign up to six frequently-used functions to Document Server Print keys. The default setting for "Customize Function: Document Server Print 1" is Du- plex Print Top to Top. The default setting for "Customize Function: Document Server Print 2" is Du- plex Print Top to Bottom.

  • Page 100: Reproduction Ratio

    Copier/Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Cop- ier/Document Server Features. Default settings are shown in bold type. ❖ Shortcut R / E You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial dis- play.
  • Page 101 Reproduction Ratio • Inch version • 25% • 11”×17” → 5 ”×8 ” (50%) • 11”×17” → 8 ”×11” (65%) • 11”×15” → 8 ”×11” (73%) ”×14” → 8 • 8 ”×11” (78%) ”×13” → 8 • 8 ”×11” (85%) •...

  • Page 102: Edit

    Copier/Document Server Features Edit This section describes the user tools in the Edit menu under Copier/Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) •...
  • Page 103 Edit ❖ Erase Border Width You can specify the width of the erased border margins with this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). ❖ Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1" boundary margin around all four edges of each original.
  • Page 104 Copier/Document Server Features ❖ Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks The default setting is None.
  • Page 105 Edit ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks The default setting is None.
  • Page 106 Copier/Document Server Features ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Sol- id, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks The default setting is None.

  • Page 107: Stamp

    Stamp Stamp This section describes the user tools in the Stamp menu under Copier/Docu- ment Server Features. Reference p.3 “Accessing User Tools” Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Default settings are shown in bold type. ❖...
  • Page 108 Copier/Document Server Features ❖ Stamp Format You can specify how each of stamp is printed. • Stamp Position You can specify where to print the stamp. The default setting is Top Right. • Stamp Position You can adjust the position of the stamp within the available range as shown below.

  • Page 109: User Stamp

    Stamp • Page to Stamp You can have the stamp printed on the first page or all pages. The default setting is All Pages. Reference "Preset Stamp", Copy/ Document Server Reference User Stamp This section describes the user tools in the User Stamp menu under Stamp. Default settings are shown in bold type.

  • Page 110: Date Stamp

    Copier/Document Server Features Inch version: • "Top Left"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • "Top Centre"…T/B: 0.1"-5.7", L/R: 2.8"-2.8" • "Top Right"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • "Centre Left"…T/B: 2.8"-2.8", L/R: 0.1"-5.7" • "Centre"…T/B: 2.8"-2.8", L/R: 2.8"-2.8" • "Centre Right"…T/B: 2.8"-2.8", L/R: 0.1"-5.7" •...
  • Page 111 Stamp ❖ Stamp Setting You can specify how Date Stamp is printed. • Stamp Position You can specify where to print the Date Stamp. The default setting is Top Left. • Stamp Position You can adjust the position of the Date Stamp within the available range as shown below.

  • Page 112: Page Numbering

    Copier/Document Server Features Page Numbering This section describes the user tools in the Page Numbering menu under Stamp. Default settings are shown in bold type. ❖ Stamp Format You can select the page number format given priority when [Page Numbering] is pressed.
  • Page 113 Stamp ❖ Stamp Position You can specify how each of stamp is printed. • Stamp Position You can specify where to print the stamp. For the patterns of "P1, P2, ---", "1/5, 2/5, ---", "P.1, P.2, ---", and "1, 2, ---", the machine is shipped from the factory with this position set to "Top right".

  • Page 114: Stamp Text

    Copier/Document Server Features Stamp Text This section describes the user tools in the Stamp Text menu under Stamp. Default settings are shown in bold type. ❖ Font You can select the Stamp Text font. The default setting is Font 1. ❖...

  • Page 115: Input/Output

    Input/Output Input/Output This section describes the user tools in the Input/Output menu under Copi- er/Document Server Features. Default settings are shown in bold type. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key.
  • Page 116 Copier/Document Server Features ❖ Memory Full Auto Scan Restart When memory becomes full while scanning originals, the machine can make copies of scanned originals first, and then automatically proceed scanning re- maining originals. The default setting is Off. • On You can leave the machine unattended to make copies, but sorted pages will not be sequential.

  • Page 117: Settings For The Document Server

    Settings for the Document Server Settings for the Document Server This section describes the user tool settings for the Document Server. For details, see "System Settings", and "Copier/Document Server Features". ❖ Copier / Document Server Features Heading items Default General Features Customize Function: Document Server Storage 2 Sided Orig.
  • Page 118 Copier/Document Server Features Reference p.3 “Accessing User Tools” p.37 “System Settings” p.85 “Copier/Document Server Features”...

  • Page 119: Copier/Document Server Features On Main And Sub-Machines

    Copier/Document Server Features on Main and Sub-machines Copier/Document Server Features on Main and Sub-machines This section describes the Copier/Document Server Features on the two ma- chines during Connect Copy. While connect copy is under way, the {User Tools/Counter} keys of the sub-ma- chines remain disabled.
  • Page 120 Copier/Document Server Features ❖ Paper Display • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy. ❖ Original Type Display • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy.

  • Page 121: Reproduction Ratio

    Copier/Document Server Features on Main and Sub-machines Reproduction Ratio How the defaults in the Reproduction Ratio of copying of the main and sub-ma- chines are used in connect copy will be explained. ❖ Shortcut R / E • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy.
  • Page 122 Copier/Document Server Features ❖ Back Margin: Top / Bottom • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. •...
  • Page 123 Copier/Document Server Features on Main and Sub-machines ❖ Orientation: Booklet, Magazine • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖...

  • Page 124: Stamp

    Copier/Document Server Features Stamp How the defaults in the Stamp of copying of the main and sub-machines are used in connect copy will be explained. Background Numbering ❖ Size • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them.
  • Page 125 Copier/Document Server Features on Main and Sub-machines User Stamp ❖ Program / Delete Stamp • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them.
  • Page 126 Copier/Document Server Features Page Numbering ❖ Stamp Format • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Font •...

  • Page 127: Input/Output

    Copier/Document Server Features on Main and Sub-machines Stamp Text ❖ Font • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖...
  • Page 128 Copier/Document Server Features ❖ Copy Eject Face Method in Bypass Mode • Settings made on the main and sub-machines do not affect the connect copy. ❖ Memory Full Auto Scan Restart • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them.

  • Page 129: Facsimile Features

    4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under Facsim- ile Features.
  • Page 130 Facsimile Features Up to three functions can be programmed to Quick Operation keys. Functions that appear dimmed have already been set. The default setting for Quick Operation key 1 has not been set. The default setting for Quick Operation key 2 is TX File Status. The default setting for Quick Operation key 3 is RX File Status.
  • Page 131 General Features Reference p.3 “Accessing User Tools” p.170 “Box Settings” "Adjusting the Volume", Troubleshooting "Sending at a Specific Time (Send Later)", Facsimile Reference "Fax Header Print", Facsimile Reference "Reading the Display", Facsimile Reference...

  • Page 132: Scan Settings

    Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. ❖ Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size".

  • Page 133: Send Settings

    Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. ❖ Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make set- tings to limit the size of sent e-mail.
  • Page 134 Facsimile Features ❖ Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages.
  • Page 135 Send Settings ❖ Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine’s control panel, Web Image Moni- tor, DeskTopBinder, or LAN-Fax.

  • Page 136: Reception Settings

    Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Fac- simile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. ❖ Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently.
  • Page 137 Reception Settings ❖ Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Mon- itor or DeskTopBinder.
  • Page 138 Facsimile Features ❖ SMTP RX File Delivery Settings This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is re- turned to the SMTP server.
  • Page 139 Reception Settings ❖ Centre Mark Specify whether or not a centre mark is to be printed halfway down the left side and at the top centre of each page received. The default setting is On. ❖ Print Reception Time Specify whether or not the received date, time, and file number are printed at the bottom of received fax documents.
  • Page 140 Facsimile Features Select the line type. Select a tray to deliver the received paper onto, and then press [OK]. If you want to specify another line type, repeat from step ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
  • Page 141 Reception Settings ❖ Memory Lock Reception When you switch Memory Lock on, received documents are stored in mem- ory and not printed automatically. When a document is received in the Mem- ory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID.

  • Page 142: Initial Settings

    Facsimile Features Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. ❖ Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see "Parameter Settings". ❖...
  • Page 143 Initial Settings ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. Press [Facsimile Features]. Press [Initial Settings]. Press [Program Memory Lock ID]. Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000.
  • Page 144 Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see "Registering Fax In- formation".
  • Page 145 Initial Settings ❖ SIP Settings Set the SIP server's IPv4 address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See "Parameter Settings" ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (";", "?", ":", "&", "=", "+", "$", ",", "-", "_", ".", "!", "~", "*", "#", "‘", "(", ")", "%", "/", and "@") for registration of the SIP User Name in SIP Settings.
  • Page 146 Facsimile Features Press [Change] for "Prefix". Enter the Prefix using the number keys, and then press [OK]. To change the existing prefix, press [Clear], and then enter a new prefix. For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway.

  • Page 147: Reception File Setting

    Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or Desk- TopBinder.

  • Page 148: Reception Report E-Mail

    Facsimile Features ❒ Received confidential documents are stored in memory. Use the Print Con- fidential RX File function to print them. ❒ With [Store] selected, more memory space is used as the number of saved documents increases. After memory space becomes insufficient, no more documents are saved on the hard disk.

  • Page 149: Program / Change / Delete Scan Size

    Program / Change / Delete Scan Size Program / Change / Delete Scan Size Program frequently used scan sizes. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2).
  • Page 150 Facsimile Features Enter a horizontal size using the number keys. Each time you press [mm] or [inch], the units switch between "mm" and "inch". If you enter a length and press [mm] or [inch], the length is converted automat- ically according to the unit (fractions are rounded off). For example, when you enter {2}, {2}, and {0} in millimeters and change to "inch", the length "8.7 inch"...

  • Page 151: Deleting A Scan Size

    Program / Change / Delete Scan Size Deleting a scan size Delete programmed scan size. Press [Facsimile Features]. Press [Scan Settings]. Press [Program / Change / Delete Scan Size]. Press [Delete], and then select [Program Size 1] or [Program Size 2]. Press [Delete].

  • Page 152: Registering Fax Information

    Facsimile Features Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...

  • Page 153: Registering Fax Information

    Registering Fax Information Registering Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to register. Register the name and facsimile number. Press [Exit]. Press the {User tools/Counter} key. Registering a Fax Header Check that [Fax Header] is selected.
  • Page 154 Facsimile Features Registering an Own Name Press [Own Name]. Press [Own Name]. Enter your own name, and then press [OK]. Registering an Own Fax Number Press [Own Fax Number]. Select line type to program. The display differs depending on the optional units installed on the machine. Enter your own facsimile's number using the number keys, and then press [OK].

  • Page 155: Changing Fax Information

    Registering Fax Information Changing Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to change. To change a Fax Header, see "Registering a Fax Header". To change Own Name, see "Registering an Own Name". To change Own Fax Number, see "Registering an Own Fax Number".

  • Page 156: Forwarding

    Facsimile Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒...

  • Page 157: Programming An End Receiver

    Forwarding Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 des- tinations can be specified in a group. Press [Facsimile Features].
  • Page 158 Facsimile Features Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Press the key on the left of the display to switch the destination between fax number, e-mail address, IP-Fax destination, and folder. Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu.

  • Page 159: Quitting The Forwarding Function

    Forwarding Quitting the forwarding function Press [Facsimile Features]. Press [Reception Settings]. Press [Forwarding]. Press [Off], and then press [OK]. Press the {User Tools/Counter} key. Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments.

  • Page 160: Parameter Settings

    Facsimile Features Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
  • Page 161 Parameter Settings Switch Bit Item Substitute the reception when the machine 00: Enabled cannot print (because paper is jammed, all uncondition- paper trays have run out of paper, toner is ally (Free) empty, or all paper trays are out of order) 01: Enabled when Own Name/Own...
  • Page 162 Facsimile Features Switch Bit Item 0, 1, 2 Selecting the available paper feed tray. 001: Tray 1 010: Tray 2 011: Tray 3 100: Tray 4 101: Large Capacity Tray (LCT) Whether or not to select the available paper feed tray. Whether you need to press [Add] after speci- Not neces- Necessary...
  • Page 163 Parameter Settings Switch Bit Item 5,4,3,2 Reprinting time of stored documents in 0000: memory that could not be printed using 0 minutes LAN-Fax Driver 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 0111: 7 minutes...
  • Page 164 Facsimile Features Switch Bit Item Detect a dial tone before sending faxes when Not detect Detect (On) using the telephone line (LINE2) (Off) Detect a dial tone before sending faxes when Not detect Detect (On) using the telephone line (LINE3) (Off) Store documents that could not be transmit- ted in memory...
  • Page 165 Parameter Settings Switch Bit Item 7, 6, 5, Maximum number of redials when sending a 00000000: 4, 3, 2, backup file 1 time(s) 1, 0 00000001: 2 time(s) 00000010: 3 time(s) 11000000: 195 time(s) 11111111: 254 time(s) Whether to stop sending a backup file if the destination folder becomes full while the machine is sending or waiting to send a fax or the backup file...

  • Page 166: Changing The User Parameters

    Facsimile Features Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter.

  • Page 167: Special Senders To Treat Differently

    Special Senders to Treat Differently Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Reception File Print Qty •...

  • Page 168: Authorized Reception

    Facsimile Features Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. •...

  • Page 169: Reception File Print Quantity

    Special Senders to Treat Differently Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the machine prints the specified number of copies for all received documents. Note ❒...

  • Page 170: Memory Lock

    Facsimile Features Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confiden- tial documents . If you do not program any senders, the machine receives fax document from all senders using Memory Lock reception.

  • Page 171: Programming/Changing Special Senders

    Special Senders to Treat Differently Programming/Changing Special Senders This section describes how to Program and change Special Senders. Press [Facsimile Features]. Press [Reception Settings]. Press [Program Special Sender]. Check [Program / Change] is selected. Select the sender to program or change. Enter a sender name, and then press [OK].
  • Page 172 Facsimile Features Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [Cancel]. The display returns to that of step Press [OK]. A Special Sender is programmed. To program another sender, repeat the procedure from step Press [Exit].

  • Page 173: Authorized Rx (Authorized Reception)

    Special Senders to Treat Differently Authorized RX (Authorized Reception) This section describes how to specify Authorized Reception. Specify when programming a Special Sender. Press [Authorized Reception per Sender]. Press [On] or [Off], and then press [OK]. Reception File Print Qty This section describes how to specify Reception File Print Qty.

  • Page 174: Forwarding

    Facsimile Features Forwarding This section describes how to specify Forwarding. Specify when programming a Special Sender. Important ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations. However a maxi- mum of 500 destinations can be specified in a group.

  • Page 175: Print 2 Sided

    Special Senders to Treat Differently Print 2 Sided This section describes how to specify Print 2 Sided. Specify when programming a Special Sender. Press [Print 2 Sided per Sender]. Press [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for "2 Sided Print"...

  • Page 176: Programming Initial Set Up Of A Special Sender

    Facsimile Features Programming Initial Set Up of a Special Sender This section describes how to program Initial Set Up of a Special Sender. Program the "Initial Set Up" of a Special Sender. You can also specify the Bypass Tray Paper Size. Press [Facsimile Features].
  • Page 177 Special Senders to Treat Differently Press [On] or [Off], and then press [OK]. The illustration shows the "Authorized RX" display as an example. To program Bypass Tray Paper Size, press [Bypass Tray Paper Size]. You can select a size from [Auto Detect], [Standard Size], or [Custom Size]. If you select [Auto Detect], proceed to steps If you select [Standard Size], proceed to steps If you select [Custom Size], proceed to steps...
  • Page 178 Facsimile Features Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 100 mm (4.0") to 305 mm (12.0"). You cannot enter a size smaller than 100 mm or larger than 305 mm. Each time you press [mm] or [inch], the units switch between "mm"...

  • Page 179: Deleting A Special Sender

    Special Senders to Treat Differently Deleting a Special Sender This section describes how to delete a Special Sender. Use this function to delete "Initial Set Up" of a Special Sender. The Bypass Tray Paper Size can also be deleted. Press [Facsimile Features]. Press [Reception Settings].

  • Page 180: Box Settings

    Facsimile Features Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces.
  • Page 181 Box Settings Check that [Program / Change] is selected. Select a box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it and proceed to step Press [Personal Box]. Enter a box name, and then press [OK]. Enter a SUB Code.
  • Page 182 Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

  • Page 183: Deleting Personal Boxes

    Box Settings Note ❒ When programming a password, a mark is displayed before the Box name. ❒ Specify a fax number, Internet Fax destination and IP-Fax destination as the transmission destination. ❒ The Fax Header is not printed on delivered documents. ❒...

  • Page 184: Programming/Changing Information Boxes

    Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Delete]. To cancel deleting a box, press [Do not Delete]. The display returns to that of step Press [Exit].
  • Page 185 Box Settings Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step . If a password is programmed, enter the password, press [OK], and then proceed to step Press [Information Box].
  • Page 186 Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

  • Page 187: Deleting Information Boxes

    Box Settings Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannot delete the box. Press [Facsimile Features]. Press [General Features]. Press [Box Setting]. Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK].

  • Page 188: Programming/Changing Transfer Boxes

    Facsimile Features Programming/Changing Transfer Boxes This section describes how to set up an Transfer Box. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are re- ceived, and then relayed to a programmed receiver.
  • Page 189 Box Settings Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again.
  • Page 190 Facsimile Features Specify End Receivers with Destination keys, and then press [OK]. You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group.

  • Page 191: Deleting Transfer Boxes

    Box Settings Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒ When this function is set to on, the machine prints out the received docu- ments it transfers and a Transfer Result Report after the transfer has fin- ished.

  • Page 192: Printing The Box List

    Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Delete]. To cancel deleting a special sender, press [Do not Delete]. The display returns to that of step Press [Exit].

  • Page 193: Printer Features

    5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List/Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures.

  • Page 194: Printing The Configuration Page

    Printer Features ❖ PDF Configuration / Font Page You can print the current configuration and installed PDF font list. This menu can be selected only when the optional PostScript 3 unit is in- stalled. ❖ Hex Dump You can print in the Hex Dump mode. Reference p.3 “Accessing User Tools”...

  • Page 195: Interpreting The Configuration Page

    List/Test Print Interpreting the configuration page This section describes the Configuration Page. ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer. • Total Memory Displays the total amount of memory (SDRAM) installed on the printer. •...
  • Page 196 Printer Features ❖ Host Interface Displays settings made under the Host Interface menu. When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page. ❖ Interface Information Displays the interface information.

  • Page 197: Maintenance

    Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. Default settings are shown in bold type. ❖ List / Test Print Lock You can lock the [List / Test Print] menu. The default setting is Off. ❖...

  • Page 198: System

    Printer Features System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
  • Page 199 System ❖ Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. The default setting is Frame Priority. • Font Priority This setting uses memory for registering fonts. •...
  • Page 200 Printer Features ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4.LT) feature. The default setting is Off. ❖ Page Size You can select the default paper size. The paper size you can select is as follows: •...
  • Page 201 System ❖ Bypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Settings, has priority for determining the paper size for the bypass tray. The default setting is Driver / Command. ❖ Edge to Edge Print You can select whether or not to print on the entire sheet.

  • Page 202: Host Interface

    Printer Features Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.

  • Page 203: Pcl Menu

    PCL Menu PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page.
  • Page 204 Printer Features ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Extend A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is [On], the width will be 8 inches.

  • Page 205: Ps Menu

    PS Menu PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. The default setting is TBCP.

  • Page 206: Pdf Menu

    Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...

  • Page 207: Scanner Features

    6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". General Settings This section describes the user tools in the General Settings menu under Scanner Features.
  • Page 208 Scanner Features ❖ Destination List Display Priority 2 In the machine’s address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. The default setting is E-mail Address. ❖ Print & Delete Scanner Journal Up to 250 transmission/delivery results can be checked on this machine.

  • Page 209: Scan Settings

    Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Wait Time for Next Orig.: Exposure Glass When dividing originals and scanning them individually with the exposure glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the waiting status.
  • Page 210 Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. The default setting is Set Wait Time, 60 second(s). This setting is valid if [SADF] is specified for [Original Feed Type] when scan- ning.

  • Page 211: Send Settings

    Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Compression (Black & White) Select whether or not to compress black and white scan files. The default setting is On.
  • Page 212 Scanner Features ❖ E-mail Information Language Select the language in which email information such as title, document name, and sender's name is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

  • Page 213: Registering Addresses And Users For Facsimile/Scanner Functions

    7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
  • Page 214 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol.
  • Page 215 Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management.

  • Page 216: Managing Names In The Address Book

    Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data.

  • Page 217: Sending Scanned Files To A Shared Folder Directly

    Address Book Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol.

  • Page 218: Registering Names

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names. Reference p.3 “Accessing User Tools”...
  • Page 219 Registering Names Press the key for the classification you want to use under "Select Title". Press [OK]. Press the {User Tools/Counter} key. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server, see "Using the Document Server", Copy/ Doc- ument Server Reference.

  • Page 220: Changing A Registered Name

    Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the registered name you want to change. Press the name key, or enter the registered number using the number keys.

  • Page 221: Deleting A Registered Name

    Registering Names Deleting a Registered Name This section describes how to delete a name. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name you want to delete. Press the name key, or enter the registered number using the number keys. Press [Yes].

  • Page 222: Authentication Information

    Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.

  • Page 223: Registering A User Code

    Authentication Information Registering a User Code This section describes how to register a user code. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press the name whose code is to be registered, or enter the registered number using the number key.

  • Page 224: Changing A User Code

    Registering Addresses and Users for Facsimile/Scanner Functions Select the functions to be used with the user code from Available Func- tions. Press [OK]. Press [Exit]. Press the {User Tools/Counter} key. Note ❒ User codes can contain up to eight digits. ❒...
  • Page 225 Authentication Information Check that [Program / Change] is selected. Select the user whose user code you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.

  • Page 226: Deleting A User Code

    Registering Addresses and Users for Facsimile/Scanner Functions Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected.

  • Page 227: Displaying The Counter For Each User

    Authentication Information Note ❒ To delete a name from the Address Book entirely, see “Deleting a Regis- tered Name”. Reference p.211 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. Press [System Settings].

  • Page 228: Printing The Counter For All Users

    Registering Addresses and Users for Facsimile/Scanner Functions Press [Display / Clear / Print Counter per User]. Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. Press [Print Counter List] under "Per User".

  • Page 229: Clearing The Number Of Prints

    Authentication Information Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Press [Print Counter List] under "All Users". Enter the user code, and then press {#} if the user code is registered. Select the function usage you want to print from [Copier Counter], [Printer Counter], [Fax Transmission], [Fax Prints], [Scanner Counter] and [Total Prints].
  • Page 230 Registering Addresses and Users for Facsimile/Scanner Functions To clear the number of prints made under a user code, Select the user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. Press [Clear] under "Per User".

  • Page 231: Fax Destination

    Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. • It is easy to select the fax destination if you register "Name" and "Key Display" for the fax destination.
  • Page 232 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" be- fore it at the top of the sheet.

  • Page 233: Fax Destination

    Fax Destination Fax Destination This section describes how to register a fax number. Registering a Fax Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose fax destination you want to register. Press the name key, or enter the registered number using the number keys.
  • Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ When a group is registered, you can also add this fax destination to the group. For details about registering groups, see "Registering Names to a Group". ❒ To register the name, see "Registering Names". Reference p.208 “Registering Names”...
  • Page 235 Fax Destination Press [OK]. Note ❒ To change the name, key display and title, see "Changing a Registered Name". Reference p.210 “Changing a Registered Name” p.225 “To change the fax number” p.225 “To change the line” p.226 “To change the SUB Code” p.226 “To change the SEP Code”...
  • Page 236 Registering Addresses and Users for Facsimile/Scanner Functions To change the SUB Code Press [Adv. Features], and then press [SUB Code]. Press [Change] under "TX SUB Code". Enter the new SUB Code, and then press [OK]. To change the password, press [Change] under "Password (SID)". Enter the new password, and then press [OK].
  • Page 237 Fax Destination To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Change] under "Label Insertion". Press [On]. Press [Change] under "Line 2".
  • Page 238 Registering Addresses and Users for Facsimile/Scanner Functions Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose fax destination you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail ad- dress, or IP-Fax destination.

  • Page 239: Ip-Fax Destination

    Fax Destination IP-Fax Destination This section describes how to register a IP-Fax destination. Note ❒ For details about sending an IP-Fax, "Sending by IP-Fax", Facsimile Refer- ence. Reference "Sending by IP-Fax", Facsimile Reference Registering an IP-Fax Destination Press [System Settings]. Press [Administrator Tools].
  • Page 240 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under "Fax Destination". Enter the IP-Fax destination. Press [OK] twice. Note ❒ To register the name, see "Registering Names". Reference p.208 “Registering Names” p.213 “Registering a User Code” p.256 “Registering Names to a Group” "Entering Text", About This Machine Changing a Registered IP-Fax Destination Press [System Settings].
  • Page 241 Fax Destination Press [Change] under "Fax Destination". Enter the new destination, and then press [OK]. Press [OK]. Press [OK]. Note ❒ To change the name, key display and title, see "Changing a Registered Name". Reference p.210 “Changing a Registered Name” "Entering Text", About This Machine Using the IP–Fax Destination as the sender Press [Protection].
  • Page 242 Registering Addresses and Users for Facsimile/Scanner Functions To program the SUB Code Press [Adv. Features], and then press [SUB Code]. Press [Change] under "TX SUB Code". Enter the SUB Code, and then press [OK]. To enter a password, press [Change] under "Password (SID)". Enter a password using the number keys, and then press [OK].
  • Page 243 Fax Destination Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. Press [System Settings].

  • Page 244: E-Mail Destination

    Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination This section describes the procedure for registering, changing, and deleting Email Destination. Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email. •...
  • Page 245 E-mail Destination Select the name whose e-mail address you want to register. Press the name key, or enter the registered number using the number keys. Press [E-mail]. Press [Change]. Enter the e-mail address. Press [OK]. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If you want to use Internet fax, specify whether or not to use "...

  • Page 246: Changing An E-Mail Destination

    Registering Addresses and Users for Facsimile/Scanner Functions Changing an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.

  • Page 247: Deleting An E-Mail Destination

    E-mail Destination Using the e-mail address as the sender Press [Protection]. Press [Sender] under "Use Name as". Deleting an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys.

  • Page 248: Registering Folders

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders This section describes the procedure for registering, changing, and deleting fold- ers. By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: •...
  • Page 249 Registering Folders Registering an SMB Folder This section describes how to register an SMB folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys.
  • Page 250 Registering Addresses and Users for Facsimile/Scanner Functions Press [Folder]. Press [SMB]. Specify the path. For details about how to specify the path manually, see "To locate the SMB folder manually". For details about how to specify the path using Browse Network, see "To lo- cate the SMB folder using Browse Network".
  • Page 251 Registering Folders To locate the SMB folder manually Press [Change] under "Path". Enter the path where the folder is located. Press [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. Note ❒...
  • Page 252 Registering Addresses and Users for Facsimile/Scanner Functions If a Login Screen Appears This section describes how to log on to the machine if the login screen appears when you try to access a folder by browsing the network. If you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication, the login screen appears.
  • Page 253 Registering Folders Press [Connection Test] to check the path is set correctly. Press [OK]. Press [Exit]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.210 “Changing a Registered Name” p.241 “To locate the SMB folder manually” p.241 “To locate the SMB folder using Browse Network”...
  • Page 254 Registering Addresses and Users for Facsimile/Scanner Functions Changing SMB settings This section describes how to change SMB settings. Press [Change] of path name. Enter the name of the path on which the folder is located, and then press [OK]. Note ❒...

  • Page 255: Using Ftp To Connect

    Registering Folders Press [Exit]. Note ❒ To delete the name, key display, and title, see “Deleting a Registered Name”. Reference p.211 “Deleting a Registered Name” Using FTP to Connect This section describes the procedure for registering, changing, and deleting FTP folders.
  • Page 256 Registering Addresses and Users for Facsimile/Scanner Functions Press [Auth. Info], and then press [TNext]. Press [Specify Other Auth. Info] on the right side of "Folder Authentication". Press [Change] under "Login User Name". Enter the login user name, and then press [OK]. Press [Change] under "Login Password".
  • Page 257 Registering Folders Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒ You can enter a server name using up to 64 characters. ❒...
  • Page 258 Registering Addresses and Users for Facsimile/Scanner Functions Select the name whose folder you want to change, and then press [Folder]. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.
  • Page 259 Registering Folders Changing items under FTP This section describes how to change the registered FTP folder. Press [Change] under "Port Number". Enter the new port number, and then press {#}. Press [Change] under "Server Name". Enter the new server name, and then press [OK]. Press [Change] under "Path".

  • Page 260: Using Ncp To Connect

    Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.211 “Deleting a Registered Name” Using NCP to Connect This section describes the procedure for registering, changing, and deleting NCP folders.
  • Page 261 Registering Folders Press [Auth. Info], and then press [TNext]. Press [Specify Other Auth. Info] on the right side of "Folder Authentication". Press [Change] under "Login User Name". Enter the login user name, and then press [OK]. Press [Change] under "Login Password". Enter the password, and then press [OK].
  • Page 262 Registering Addresses and Users for Facsimile/Scanner Functions To locate the NCP folder manually This section describes how to locate the NCP folder manually. Press [Change] under "Path". Enter the path where the folder is located. [OK]. Press [Connection Test] to check the path is set correctly. Press [Exit].
  • Page 263 Registering Folders Changing an NCP registered folder This section describes how to change the registered NCP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys.
  • Page 264 Registering Addresses and Users for Facsimile/Scanner Functions Changing NCP settings This section describes how to change NCP settings. Select the type of connection. Press [Change] of path name. Enter the name of the path on which the folder is located, and then press [OK].
  • Page 265 Registering Folders Deleting an NCP Folder This section describes how to delete the registered NCP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select a user of the folder you want to delete. Press the name key, or enter the registered number using the number keys.

  • Page 266: Registering Names To A Group

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group This section describes how to register names to a group. You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be registered beforehand.
  • Page 267 Registering Names to a Group Press [Change] under "Group Name". Enter the group name, and then press [OK]. The Key Display name is set automatically. Press the title key under "Select Title", if necessary. When you want to change the key display, press [Change] under "Key Dis- play".

  • Page 268: Registering Names To A Group

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. Press [System Settings].

  • Page 269: Adding A Group To Another Group

    Registering Names to a Group Select a group to which you want to add the name to. The group key that you have selected becomes highlighted, and the name is added to it. Press [OK]. Adding a Group to Another Group You can add a group to another group.
  • Page 270 Registering Addresses and Users for Facsimile/Scanner Functions Select the group that you want to put into another group. Press the group key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.

  • Page 271: Displaying Names Registered In A Group

    Registering Names to a Group Displaying Names Registered in a Group You can check the names or groups registered in each group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Select the group where the members you want to check is registered.

  • Page 272: Deleting A Group Within Another Group

    Registering Addresses and Users for Facsimile/Scanner Functions Check that [Program / Change] is selected. Select the name to remove from a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.
  • Page 273 Registering Names to a Group Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.

  • Page 274: Changing A Group Name

    Registering Addresses and Users for Facsimile/Scanner Functions Changing a Group Name Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.

  • Page 275: Deleting A Group

    Registering Names to a Group Deleting a Group Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press a group key you want to delete. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination.

  • Page 276: Registering A Protection Code

    Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code This section describes how to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: •...
  • Page 277 Registering a Protection Code Press [Protection]. Press [Destination] or [Sender] under "Use Name as". Both [Destination] and [Sender] can be selected at the same time. Press [Folder Destination] or [Sender] under "Protection Object". Press [Change] under "Protection Code". Enter a protection code using the number keys, and then press {#}. Press [OK].

  • Page 278: Registering A Protection Code To A Group User

    Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code to a Group User This section describes how to register a Protection Code to a Group User. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected.

  • Page 279: Registering Smtp And Ldap Authentication

    Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication This section describes how to register SMTP and LDAP Authentication. SMTP Authentication This section describes how to register SMTP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server.
  • Page 280 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under "Login User Name". Enter the login user name, and then press [OK]. Press [Change] under "Login Password". Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. [OK].

  • Page 281: Ldap Authentication

    Registering SMTP and LDAP Authentication LDAP Authentication This section describes how to register LDAP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand.
  • Page 282 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under "Login User Name". Enter the login user name, and then press [OK]. Press [Change] under "Login Password". Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [OK].

  • Page 283: Other User Tools

    8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. For details on how to access respective settings, see "Accessing User Tools". Changing the Display Language You can change the language used on the display.

  • Page 284: Enquiry

    Other User Tools Enquiry The enquiry function lets you check the telephone numbers to contact for re- pairs, or ordering consumables such as toner. Be sure to contact your service en- gineer to verify the following: ❖ Supplies • Telephone No. to order •...
  • Page 285 Enquiry Press the {Start} key. Enquiry information prints out. Press [Exit] twice. Reference p.3 “Accessing User Tools”...

  • Page 286: Counter

    Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. You can also print out a counter data list. Press [Counter]. To print a counter list, press [Print Counter List]. Press the {Start} key. A counter list prints out.

  • Page 287: Appendix

    9. Appendix Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.

  • Page 288: Netbsd

    Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
  • Page 289 Information about Installed Software 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.

  • Page 290: Sablotron

    Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo- tron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

  • Page 291: Sasl

    Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

  • Page 292: Md4

    Appendix Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.

  • Page 293: Samba(Ver 3.0.4)

    Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...

  • Page 294: Open Ssl

    Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 295 Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).

  • Page 296: Open Ssh

    Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
  • Page 297 Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed...
  • Page 298 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
  • Page 299 Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
  • Page 300 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...

  • Page 301: Open Ldap

    Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
  • Page 302 Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN- TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-...

  • Page 303: Index

    INDEX Capture Server IPv4 Address 1 Sided to 2 Sided Auto Margin / TtoB Centre Mark 1 Sided to 2 Sided Auto Margin / TtoT Change PDF Password 2 Sided Print Changing a Fax Destination Changing a Group Name Changing an E-mail Destination Accessing User Tools Changing an FTP Folder Address Book...
  • Page 304 Copy on Designating Page in Combine Double Copies Separation Line Copy Order in Combine Duplex Copy Orientation in Duplex Mode Duplex Back Page Stamping Position (Page Numbering) Copy Quality Counter Courier Font Customize Function / Copier Edge to Edge Print Customize Function / Edit / Copier/Document Server Features Document Server Print...
  • Page 305 Front Cover Copy in Combine Front Cover Sheet Tray LAN Type Front Margin / Left / Right LDAP Authentication Front Margin / Top / Bottom LDAP Search Function Priority Letterhead Setting Function Reset Timer List / Test Print Lock List/Test Print / Printer Features General Features / Copier/ Document Server Features Machine IPv4 Address...
  • Page 306 Printing the configuration page Printing the Counter for All Users Page Numbering Printing the Counter for Each User Page Numbering in Combine Print List (Page Numbering) Print Priority Page Numbering Initial Letter Print Reception Time Page Size Print Scanner Journal Panel Key Sound Program / Change Administrator Panel Off Timer...
  • Page 307 Registering a Protection Code Settings Required to Use Internet Fax Registering a Protection Code Settings Required to Use Internet Fax / to a Group User Ethernet Registering a Protection Code Settings Required to Use Internet Fax / to a Single User IEEE 802.11b (wireless LAN) Settings Required to Use Registering a User Code...
  • Page 308 To enter the search base To enter the user name and password Tone / Original Remains Toner Saving To set authentication To set search conditions To set search options To start SSL communication To test the connection Transfer Log Setting D052-7650...
  • Page 309 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Trademarks ® ® ® ® Microsoft , Windows and Windows NT , Windows Server , and Windows Vista are either regis- tered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 310 GB GB D052-7650...

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