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Ricoh Facsimile Operating Instructions Manual

Fax option type 3245
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
FAX Option Type 3245
<Advanced Features>
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
Fax via Computer
Simplifying the Operation
Facsimile Features
Administrator Setting
Solving Operation Problems
Appendix

Operating Instructions

Facsimile Reference

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Summary of Contents for Ricoh Facsimile

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide” before using the machine. FAX Option Type 3245 Facsimile Reference <Advanced Features> Transmission Mode...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Manuals For This Machine

    Describes operations, functions, and troubleshooting for the machine’s fac- simile function. ❖ ❖ ❖ ❖ Facsimile Reference<Advanced Features>(this manual) Describes advanced facsimile functions such as line settings and procedures for registering IDs. ❖ ❖ ❖ ❖ Printer Reference Describes system settings, operations, functions, and trouble shooting for the...
  • Page 4 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ...1 Symbols ...1 1. Transmission Mode Sending at a Specific Time (Send Later) ... 3 Sender Settings...5 Priority Transmission ...8 Confidential Transmission...9 Polling Transmission... 11 Polling Transmission Clear Report... 13 Polling Reception...
  • Page 6 4. Other Transmission Features Handy Dialing Functions... 47 Chain Dial... 47 (Example) 01133-1-555333... 47 Redial ... 47 Advanced Features... 49 SUB Code ... 49 SID Code ... 50 SEP Code ... 50 PWD Code... 51 Transfer Request ... 52 With transfer requests set in the system settings ... 55 On Hook Dial ...
  • Page 7 5. Reception Features Reception... 83 Immediate Reception ... 83 Memory Reception ... 83 Substitute Reception ... 85 Receiving messages unconditionally... 85 Receiving messages according to parameter-specified settings... 86 Reception Functions ... 87 Transfer Station... 87 Transfer Result Report ... 88 Transfer Result Report (transfer request by e-mail) ...
  • Page 8 Managing Documents Saved in the Document Server from a Computer ...139 Using DeskTopBinder... 139 Using a Web browser ... 139 8. Facsimile Features Function List ... 141 Accessing User Tools (Facsimile Features)... 144 Quitting Default Settings ...144 General Settings/Adjustment ...144 Reception Settings ...147 E-mail Settings ...148...
  • Page 9 9. Administrator Setting Administrator Tools List ... 155 Using Administrator Settings ... 157 Programming, Changing, and Deleting Standard Messages ... 157 Storing, Changing, and Deleting an Auto Document ...158 Deleting an Auto Document...159 Programming, Changing and Deleting a Scan Size ...160 Deleting a scan size ...161 Printing Journal ...162 Counters...162...
  • Page 10 10.Solving Operation Problems When an Error Report is Printed ... 197 Turning Off the Main Power / When a Power Failure Occurs ... 198 When an Error Occurs Using Internet Fax ... 199 Error Mail Notification...199 Error Report (E-Mail)...199 Server-Generated Error E-mail ...199 11.Appendix Connecting the Machine to a Telephone Line and Telephone ...

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 13: Transmission Mode

    B. See p.144 “General Settings/Ad- justment”. A A A A Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Transmission Mode].
  • Page 14 Transmission Mode C C C C Press [Send Later]. D D D D Enter the time (12 hour format) using the number keys, and then select [AM] or [PM]. Then, press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒...

  • Page 15: Sender Settings

    Place the original, and then select the necessary settings. Sender Settings Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Transmission Mode]. C C C C Press [Sender Settings].
  • Page 16 Transmission Mode E E E E Confirm the selected sender, and then press [OK]. F F F F Select [On] or [Off] for the Stamp Sender Name. Printing on the Receiver's Sheet If you enable this function, the sender's name (user name) ap- pears on the receiver's sheet, lists, and report.
  • Page 17 H H H H Press [OK]. The standby display appears. Note ❒ To check the settings, press [Transmission Mode]. I I I I Specify the destination, and then press the { { { { Start} } } } key. Note ❒...

  • Page 18: Priority Transmission

    Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Transmission Mode]. C C C C Press [Priority TX], and then press [OK].

  • Page 19: Confidential Transmission

    Place the original, and then select GFSINS0N the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Transmission Mode]. C C C C Press [Confidential TX].
  • Page 20 Transmission Mode D D D D Depending on the Confidential Transmission type, use one of the following procedures: Default ID A Check that [Default ID] has been selected, and then press [OK]. Note ❒ To cancel Confidential Trans- mission, press [Cancel]. The display returns to that of step Override ID A Select [ID Override: ].

  • Page 21: Polling Transmission

    Polling Transmission Use Polling Transmission when you want to leave an original in the ma- chine memory for others to pick up. The message will be sent when the other party calls you up. Preparation Before using ID Polling Transmis- sion, you must register a polling ID.
  • Page 22 Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Transmission Mode]. C C C C Press [Polling TX].

  • Page 23: Polling Transmission Clear Report

    E E E E Press [Only Once] or [Save] to delete or save the file after transmission. Note ❒ To delete the original immedi- ately after transmission, select [Only Once]. ❒ To repeatedly send the original, select [Save]. ❒ To cancel Polling Transmission, press [Cancel].

  • Page 24: Polling Reception

    Transmission Mode Polling Reception Use this function to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully ex- ploit this function). Preparation Before using ID Polling Transmis- sion, you must register a polling ID.
  • Page 25 ❒ Polling Result Report allows you to verify Polling Reception has tak- en place. See p.16 “Polling Result Report”. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a re- port e-mail is sent after reception. The destination of this report can be selected from the e-mail ad- dresses in the destination list.

  • Page 26: Polling Reserve Report

    Transmission Mode Polling Reserve Report This report is printed after Polling Re- ception has been set up. Note ❒ You can turn this function on or off with the User Parameters. See p.166 “User Parameters” (switch 03, bit 3). ❒ You can have a destination dis- played with the User Parameters.

  • Page 27: Checking And Canceling Transmission Files

    2. Checking and Canceling After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

  • Page 28: Displaying Confirmation Of Transmission

    Checking and Canceling Transmission Files Displaying Confirmation of Transmission A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select a file to check. Note ❒ If multiple destinations were specified, only the destination selected first appears.

  • Page 29: Canceling A Transmission

    Canceling a Transmission You can cancel transmission of a file when the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memo- You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing.

  • Page 30: Deleting A Destination

    Checking and Canceling Transmission Files Deleting a Destination You can delete destinations. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled. A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings].

  • Page 31: Adding A Destination

    Adding a Destination Note ❒ A destination cannot be added us- ing a destination list. A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select the file to which you want to add a destination.

  • Page 32: Changing The Transmission Time

    Checking and Canceling Transmission Files Changing the Transmission Time You can change the transmission time specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time. If the transmission time is delet- ed, the file is transmitted immediate- A A A A Press [Change / Stop TX File].

  • Page 33: Printing A File

    Printing a File If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒...

  • Page 34: Resending A File

    Checking and Canceling Transmission Files Resending a File Machine memory stores messages that could not be successfully trans- mitted using Memory Transmission. Use this procedure to resend these messages. Preparation You should select “Store for 24 hours” for “Store a message that could not be transmitted”...

  • Page 35: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).
  • Page 36 Checking and Canceling Transmission Files...

  • Page 37: Communication Information

    Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & trans- missions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below.
  • Page 38 Communication Information C C C C Select a printing mode. A Select [All]. Print per File No. A Select [Print per File No.]. B Enter a 4-digit file number. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key, and then try again.

  • Page 39: Journal

    Journal Printing date Shows the date and time when the report is printed. Programmed Fax Header Shows the sender name programmed for printing. Date Shows the transmission or reception date. Time Shows the transmission or reception start time. Printing the Journal Other end ❖...
  • Page 40 Communication Information ❖ ❖ ❖ ❖ For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) You can browse a part of the Immedi- ate TX Result Report on the display. Note ❒ Only the transmission result of the last 200 communications (recep- tions & transmissions) are shown. ❒ You can view sent fax messages and their lists, using a network computer Web Image Monitor.

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications (receptions & transmissions) are shown. ❒ You can view received fax messag- es and their lists, using a network computer Web Image Monitor.

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free memory space, the number of re- ceived confidential messages, the number of files to be sent, the number of Memory Lock files and the number of received messages to be printed.

  • Page 44: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)

    Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are re- ceived and stored on the hard disk. You can also delete unwanted docu- ments. Preparation Make a setting for received and stored documents before using this function.

  • Page 45: Deleting Received And Stored Documents

    Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) D D D D Select the printing mode, and then press the { { { { Start} } } } key. Note ❒ To cancel printing, press [Can- cel]. The display returns to that of step ❒...

  • Page 46: Printing A Confidential Message

    Communication Information Printing a Confidential Message This function is designed to prevent unauthorized users from reading your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed. To print the message you have to enter the Confidential ID Code.

  • Page 47: Confidential File Report

    Note ❒ You must enter the Confidential ID programmed in this ma- chine, if the received file has no Confidential ID. ❒ You must enter the Confidential ID programmed by the sender. Confirm the sender's Confiden- tial ID in advance. ❒...

  • Page 48: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code.

  • Page 49: Memory Lock Id

    D D D D Enter a 4-digit Memory Lock ID with the number keys, and then press the { { { { Start} } } } key. Note ❒ If the Memory Lock ID does not match, the message “ fied code does not corre- spond to programmed Memory ”...

  • Page 50: Personal Boxes

    Communication Information Personal Boxes Preparation Before using this function, set the Personal Box in advance. See p.181 “Programming/changing Person- al Boxes”. Personal Boxes This function lets you set up the machine so that incoming messages addressed to certain users are stored in memory in- stead of being printed out immediately.

  • Page 51: Printing Personal Box Messages

    Printing Personal Box Messages Follow these steps to print a message that has been received into a Personal Box. Note ❒ If you print a Personal Box mes- sage, it is deleted. A A A A Make sure that the Confidential File indicator is lit.

  • Page 52: Information Boxes

    Communication Information Information Boxes Preparation Before using this function, set the Information Box in advance. See p.184 “Programming/changing Information Boxes”. Information Boxes Use the Information Box function to set up the machine as Document Server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them.
  • Page 53 • Stamp (The optional ADF is required.) Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> E E E E Press the { { { { Start} } } } key. The machine starts to scan the orig- inal.

  • Page 54: Printing Information Box Messages

    Communication Information Printing Information Box Messages Follow these steps to print a message stored in an Information Box. A A A A Press [Information]. B B B B Press [Store / Delete / Print Information Box File]. C C C C Press [Print File].

  • Page 55: Deleting Information Box Messages

    Deleting Information Box Messages Follow these steps to delete a file stored in an Information Box. A A A A Press [Information]. B B B B Press [Store / Delete / Print Information Box File]. C C C C Press [Delete File]. D D D D Select the box that contains the stored file you want to delete.
  • Page 56 Communication Information...

  • Page 57: Other Transmission Features

    4. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Limitation ❒...
  • Page 58 Other Transmission Features A A A A Place the original, and then select the scan settings you require. B B B B Press the { { { { Pause/Redial} } } } key. C C C C Select the destination you want to redial to.

  • Page 59: Advanced Features

    Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> Advanced Features B B B B Enter the fax number of a destina- tion or an IP-Fax destination.

  • Page 60: Sid Code

    Other Transmission Features Note ❒ If you use Immediate Transmis- sion and the fax machine at the destination does not support the SUB Code function, a mes- sage will appear on the display to inform you of this. When this happens, press [OK] to cancel the transmission.

  • Page 61: Pwd Code

    E E E E Enter a SEP Code, and then press [OK]. “SEP Code” appears one line above [Adv. Features] on the dis- play. Note ❒ If you make a mistake, press [Cancel] or the { { { { Clear/Stop} } } } key before pressing [OK], and then try again.

  • Page 62: Transfer Request

    The machine that forwards the in- coming message to another desti- nation. ❖ ❖ ❖ ❖ Receiving Station The facsimile or computer that re- c e ive d t he m es sag e f rom t he Transfer Station. Preparation...
  • Page 63 See p.89 “Transfer Result Report (transfer request by e-mail)”. ❒ When a Transfer Request is sent by e-mail to a computer or facsimile without the Transfer Request func- tion, that machine receives it as or- dinary e-mail. It does not transfer the message nor send an error re- port back to the Requesting Party.
  • Page 64 Other Transmission Features D D D D Select [Transfer Req.]. E E E E Press [Receiving Station]. F F F F Specify a Receiving Station. Note ❒ You cannot enter Receiving Sta- tion numbers directly. The numbers must be stored in des- tination lists, Speed Dial, or Groups in the Transfer Sta- tion(s).

  • Page 65: With Transfer Requests Set In The System Settings

    Place the original down, and then select the desired settings. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press the key programmed with Transfer Request. C C C C Press the { { { { Start} } } } key.

  • Page 66: On Hook Dial

    Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press the { { { { On Hook Dial} } } } key. You will hear a low tone from the internal speaker.
  • Page 67 If you hear a voice before press- ing the { { { { Start} } } } key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode). On Hook Dial...

  • Page 68: Manual Dial

    Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Pick up the handset. You will hear a tone.

  • Page 69: Changing The Line Port

    Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- stalled, you can connect to a maxi- mum of three ports. Note ❒ When you install the extra G3 in- terface unit, you can specify the line port home position from “General Settings and Adjust-...
  • Page 70 Other Transmission Features B B B B Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. C C C C Press [Exit].

  • Page 71: Sub Transmission Mode

    <Basic Features>. If the re- ceiver is T.37 full mode compliant, documents are sent at the width specified in the Address Book. See p.55 “T.37 Full Mode”, Facsimile Reference <Basic Features>. Sub Transmission Mode A A A A Place the original on the exposure glass, and then select the scan set- tings you require.

  • Page 72: Two-Sided Transmission (Double-Sided Transmission)

    Other Transmission Features E E E E Select [From First Page] or [From Second Page], and then press [OK]. The selected original size is shown above the highlighted [Book Fax]. Note ❒ Select [From First Page] to send a book original from the first page.
  • Page 73 Place the original in the ADF, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Sub TX Mode]. C C C C GHPY030E Press [2 Sided Original].

  • Page 74: Standard Message Stamp

    Place the originals, and the select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Sub TX Mode]. C C C C Press [Std. Message].

  • Page 75: Sending An Auto Document

    A A A A Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> Note ❒ When you fax an Auto Docu- ment, start from step...

  • Page 76: Printing Documents Stored As Auto Documents

    Other Transmission Features B B B B Press [Sub TX Mode]. C C C C Press [Auto Document]. D D D D Select an Auto Document file, and then press [OK]. When you fax an Auto Document by itself, press [TX Stored File (AD) Only], and then press [OK].

  • Page 77: Sending A Stored File

    E E E E Press [Cancel]. Note ❒ You can also send Auto Docu- ments. See p.65 “Sending an Auto Document”. F F F F Press [OK]. The standby display appears. Sending a Stored File Use this function to send documents stored in the Document Server.
  • Page 78 Other Transmission Features ❒ The specified documents are sent with the scan settings made when they were stored. A A A A Press [Sub TX Mode]. B B B B Press [Select Stored File]. C C C C Select the documents to be sent. Note ❒...
  • Page 79 Specifying documents from the file name A Select [Search by File Name]. B Enter the name of the docu- ment to be sent, and then press [OK]. Note ❒ Partial matching is used when searching for a file name. C Select the file to be sent. D D D D If you select a document with a password, enter the password,...

  • Page 80: Printing Stored Documents

    Use this function to print documents stored in the Document Server. Note ❒ Only documents stored using the facsimile function can be printed. ❒ You can print documents saved from the copy or the printer func- tion with the Document Server.
  • Page 81 B Press the user name of the doc- ument to be sent, and then press [OK]. Note ❒ To search by user name, press [Non-programmed Name], and then enter the user name. C Select the file. Specifying a document from the file name A Press [Search by File Name].

  • Page 82: Stamp

    Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Sub TX Mode]. C C C C Press [Stamp], and then press [OK].

  • Page 83: Transmission Options

    Transmission Options This section describes various func- tions that you can switch on and off for any particular transmission, fol- lowing the procedures given here. In addition, if you frequently use a certain option configuration, you can change the default home position (on or off) of each option.

  • Page 84: Reduced Image Transmission

    Other Transmission Features Reduced Image Transmission Using this function, your message is sent at a reduced size (93%) with a blank margin on the left. Note ❒ This function is unavailable with Immediate Transmission, or speci- fied transmission of a stored docu- ment.

  • Page 85: Selecting Transmission Options For A Single Transmission

    Place the original, and then select the scan settings you require. Reference p.13 “Placing Originals”, Fac- simile Reference <Basic Features> p.30 “Scan Settings”, Facsimile Reference <Basic Features> B B B B Press [Sub TX Mode]. C C C C Select [Options].
  • Page 86 Other Transmission Features F F F F Specify the destination, and then press the { { { { Start} } } } key. Note ❒ To cancel the option settings, press [Cancel].

  • Page 87: More Transmission Functions

    More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while stor- ing an original (free space reaches 0%), the message “ Memory is full. Cannot scan more. Transmitting only scanned pages. Transmit- ting only scanned pages.

  • Page 88: Checking The Transmission Result

    Other Transmission Features Checking the Transmission Result • Turn the Immediate TX Result Re- port on if you want a report to be printed after every successful transmission. See p.81 “Communi- cation Result Report (Memory Transmission)”. • If you leave the Immediate TX Re- sult Report off, the report will not be printed after every transmis- sion.

  • Page 89: Transmission With Image Rotation

    Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. Reference p.31 “Original Type”, Facsimile Ref- erence <Basic Features> Limitation ❒ You can only use this function with telephone line. ❒ This function requires that the oth-...

  • Page 90: Transmitting Journal By E-Mail

    Journal is transmitted. If the e- mail address of the administrator is not correct, your important Jour- nal may be lost and sent CSV file is not left on the fax machine. See “File Transfer”, Network Guide. Note ❒ If the administrator address is wrong, you may not be able to ac- quire Journal.

  • Page 91: Printed Report

    Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Limitation ❒ If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed.

  • Page 92: Communication Failure Report

    Other Transmission Features Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print an Im- mediate TX Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again.

  • Page 93: Reception Features

    5. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Normally this machine receives mes- sages by Immediate Reception. But Memory Reception is used when “Combine 2 originals”, “Multi-copy Reception”, “RX Reverse Printing”...
  • Page 94 Reception Features Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on.

  • Page 95: Substitute Reception

    ❒ When a fax message is received after Store has been selected for Reception File Setting in the Facsimile Features menu, the Receive File indicator lights. Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception.

  • Page 96: Receiving Messages According To Parameter-Specified Settings

    Reception Features Receiving messages according to parameter-specified settings If one of the conditions listed below occurs, the machine receives only those mes- sages that match the conditions specified in the User Parameters. See p.166 “Us- er Parameters” (switch 05, bit 2,1). Problems B is lit.

  • Page 97: Reception Functions

    ❖ ❖ ❖ ❖ Receiving Station The facsimile or computer that re- c e ive d t he m es sag e f rom t he Transfer Station. The final destination of the mes- sage, that is the machine the Trans- fer Station sends to.

  • Page 98: Transfer Result Report

    Parameters” (switch 32, bit 0). - Multistep transfer The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By programming the Receiv- ing Stations in a Transfer Station...

  • Page 99: Transfer Result Report (Transfer Request By E-Mail)

    Transfer Result Report (transfer request by e-mail) When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Re- questing Party after completing all transmissions to the specified Trans- fer Stations. If the Administrator's e- mail address has been programmed, the Transfer Result Report e-mail is forwarded to that address.

  • Page 100: Forwarding Received Documents

    Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.

  • Page 101: Routing Received Documents With Sub Code

    ❒ This function is not available when you set received documents to be deliv- ered to the network delivery server. Note ❒ You can route documents received from any fax machine, regardless of man- ufacturer. Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver.

  • Page 102: Smtp Reception Using Internet Fax

    SMTP server with a “busy” signal. Then, the SMTP server usually tries re- sending the documents until the set timeout. Reference p.66 “Auto E-mail Reception”, Facsimile Reference <Basic Features> p.93 “Routing E-mail Received via SMTP” ADJ011S...

  • Page 103: Routing E-Mail Received Via Smtp

    Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...
  • Page 104 Reception Features - Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com...

  • Page 105: Jbig Reception

    JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. It allows you to receive messag- es sent in the JBIG format through JBIG Transmission. Limitation ❒...

  • Page 106: Printing Options

    ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level). See p.83 “Adjusting the Volume”, Facsimile Reference <Basic Features>. Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax messages to help you separate them.

  • Page 107: Reception Time

    Reception Time You can have the date and time print- ed at the bottom of the message when it is received. You can turn this func- tion on or off using Reception Set- tings. See p.147 “Reception Settings”. Note ❒ When a received message is print- ed on two or more sheets, the date and time is printed on the last page.

  • Page 108: 180-Degree Rotation Printing

    Reception Features Note ❒ The machine will use Memory Re- ception for Two-Sided Printing. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have messages only from selected senders printed in this way. See p.171 “Special Senders to Treat Differently”.

  • Page 109: Image Rotation

    Image Rotation If you have set paper in the standard tray K, incoming fax messages will be rotated automatically to fit onto the paper. Note ❒ You can choose to have received messages printed from a specified tray. See p.147 “Reception Set- tings”.

  • Page 110: Page Separation And Length Reduction

    Reception Features Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 111: Page Reduction

    Internet Fax document, the e- mail address of the sender is printed. Reference p.75 “Initial Settings and Adjust- ments”, Facsimile Reference <Basic Features> Note ❒ You can turn this function on or off in the User Parameters. See p.166 “User Parameters”...

  • Page 112: Setting Priority Trays

    Reception Features ❖ ❖ ❖ ❖ Priority Table Page reduction Reduction in Sub- scan Direction Page Separation Threshold Width or Length Pri- ority • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.

  • Page 113: Just Size Printing

    Just size printing If you enable this function, received documents are printed on the sheet that has highest priority. See p.102 “Priority Table”. This function is en- abled with User Parameters. See p.166 “User Parameters” (switch 05, bit 5). If the paper tray is not stocked with paper of a suitable size to print a re- ceived document, a message appears on the display prompting you to load...
  • Page 114 Reception Features ❒ Messages printed on paper smaller than A4 may be shortened, or split across sheets. ❒ Paper longer than 600mm may be creased, not sent, or jam. ❒ Print area depends on optional ex- pansion memory, resolution, and vertical length of originals.

  • Page 115: Where Incoming Message Are Delivered - Output Tray

    Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re- quired. You can specify the document feed- ing tray for each port (telephone, In- ternet Fax, IP-Fax). For example, you can specify documents received through the G3 -1 port to be fed to the “Internal Tray 1”...
  • Page 116 Reception Features...

  • Page 117: Fax Via Computer

    6. Fax via Computer Sending Fax Documents from Computers Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs you can fax documents, created using Windows applications, to other fax machines over a telephone line. •...

  • Page 118: Before Use

    Fax via Computer Before Use To use these features, a LAN-Fax Driver must be installed on your com- puter. Use the LAN-Fax Driver in- cluded on the printer CD-ROM. You must also make the required comput- er to fax network settings on the ma- c h i ne , a c co r d i n g t o t he t y p e o f connection.

  • Page 119: Installing Individual Applications

    LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run. Installing individual applications Preparation Before installing the above appli- cations, install SmartDeviceMoni- tor for Client. See “Software and Utilities Included on the CD- ROM”, Printer Reference. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one...

  • Page 120: Address Book

    Fax via Computer ❖ ❖ ❖ ❖ Operating Environment • Computer PC/AT Compatible • Operating Systems Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640×480 dots or more Limitation ❒ All operations cannot be guaran- teed depending on the system en- vironment.

  • Page 121: Making Settings For Option Configuration

    • Resolution • Gray scale • Printing images of True Type fonts When using Windows 2000/XP, Windows Server 2003, or Windows NT 4.0 A Click the [Paper Setting] button. B Set the properties as shown below. • Paper size • Orientation •...

  • Page 122: Basic Transmission

    Fax via Computer Basic Transmission This section describes how to send fax documents created using Windows applications. To send a fax, simply select [Print] from the Windows application, then select [LAN-Fax] as the printer, and then specify a destination in the [LAN- Fax] dialog box.
  • Page 123 Specifying a destination using Address Book In order to use this method, you need to register destinations in the address list using Address Book. See p.110 “Address Book”. A Click the [Address Book:] tab. The contents of the [Address Book:] tab are displayed. B Select a CSV file containing the desired destination list, from the drop-down menu.

  • Page 124: P.114 "Specifying Options

    [Pause]. If you selected [E-mail] or [IP-Fax] in Step B, [Pause] is not avail- able. Reference p.35 “Entering a Fax Num- ber”, Facsimile Reference <Ba- sic Features> p.36 “Entering an E-mail Ad- dress”, Facsimile Reference <Basic Features> p.37 “Entering an IP-Fax Destination”, Facsimile Refer-...
  • Page 125 B B B B Specify the options you want to use. To send a fax document at a specific time A Select the [Sending at specific time] check box, and then spec- ify a transmission time. B Click [Send]. To print a Sender Stamp A Select the [Print Fax Header] check box.

  • Page 126: Confirming Transmission Results By E-Mail

    Fax via Computer To store the fax document on the Document Server A Select the [Send to Document Serv- er] check box, and then enter a user name, file name, and pass- word. Note ❒ If [Hard Disk Unit] is not select- ed in [Accessories] under [LAN-Fax Driver properties], you cannot select for [Docu-...
  • Page 127 Note ❒ If there be any insufficient configu- ration in the e-mail menu on this machine, or if “Auto Specify Send- er Name” is set to “Off”, the LAN- Fax result notification e-mail will not be transmitted, and the LAN- Fax Result Report is printed out.

  • Page 128: Lan-Fax Result Report

    Fax via Computer LAN-Fax Result Report In case of being set at the LAN-Fax result e-mail report, if there be any insuffi- cient configuration in the e-mail menu on this machine, or if “Auto Specify Send- er Name” is set to “Off”, the LAN-Fax result notification e-mail will not be transmitted, and the LAN-Fax Result Report is printed out.
  • Page 129 C C C C Edit an existing destination or pro- gram a new one. Note ❒ You can use files created in CSV format, as Address Book data. For this purpose, create CSV files that conform to a certain format. For more information, see Help.
  • Page 130 B o o k u s i n g C S V f i l e s (retrieved using SmartDeviceMon- itor for Admin) that contain user codes. - Managing facsimile functions using SmartDeviceMonitor for Admin You can check information about this...

  • Page 131: Editing Fax Cover Sheets

    Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. It is necessary to create a cover sheet file before attaching a cover sheet to fax messages using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet.

  • Page 132: Lan-Fax Operation Messages

    Fax via Computer G G G G Enter the sender information. Note ❒ You can enter company, depart- ment, and person names, and telephone and fax numbers. ❒ To add a message, select the [With a Message] check box, and then enter a message.

  • Page 133: Viewing Fax Information Using A Web Browser

    Viewing Fax Information Using a Web Browser You can view received fax messages and their lists or print these messages using a Web Image Monitor on a net- work computer. Note ❒ You need to select “Store” as the “Reception File Setting” in the Fac- simile Features menu.

  • Page 134: Printing Fax Information Using A Web Browser

    Fax via Computer F F F F To download the received fax mes- sage, click [PDF] or [Multi-page TIFF]. Clicking [PDF] causes Acrobat Reader to be started and the mes- sage to be displayed. Clicking [Multi-page TIFF] causes a downloading confirmation win- dow to appear.

  • Page 135: Programming Destination Information From Web Browser

    Reception Confirmation e-mail, the contents of the newly received e-mail overwrite the ex- isting information. Reference p.55 “T.37 Full Mode”, Facsimile Reference <Basic Features> A A A A Start the Web browser. B B B B Enter the IP address of the ma- chine you want to monitor after “http://”...
  • Page 136 Fax via Computer Note ❒ If you change the mode to “Simple”, you cannot set ma- chine properties. E Click [OK] in the upper-right of the screen. The Address Book is displayed. Note ❒ To cancel the setting, click [Cancel] in the upper-right of the screen.

  • Page 137: Delivering Files Received By Fax

    Delivering Files Received by Fax ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer. Messages received by the machine can be viewed on or downloaded to a computer with the network delivery server, ScanRouter EX Professional.
  • Page 138 Fax via Computer...

  • Page 139: Simplifying The Operation

    7. Simplifying the Operation Programs If you regularly send messages to a particular destination or transmit us- ing the same functions, you can save repetitive keypad operations by reg- istering this information in a Key- stroke Program. Registering and Changing Keystroke Programs Keystroke Programs can be recalled by just pressing a Quick Dial key.

  • Page 140: Registering A Priority Function Using A Program

    Note ❒ If the standby display is not shown, press the { { { { Facsimile} } } } key. C C C C Press the { { { { Program} } } } key. D D D D...

  • Page 141: Changing A Program Name

    Note ❒ If the standby display is not shown, press the { { { { Facsimile} } } } key. B B B B Press the { { { { Program} } } } key.

  • Page 142: Using A Program

    Make sure that the machine is in facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the { { { { Facsimile} } } } key. B B B B Place the original. C C C C Press the { { { { Program} } } } key.

  • Page 143: Using The Document Server

    Using the Document Server The Document Server can store docu- ments from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile. Storing in the Document Server en- ables the following: • Once stored, a document can be sent out as many times as you want, just by selecting it.

  • Page 144: Storing A Document

    If th e st and by display is n ot shown, press the { { { { Facsimile} } } } key. B B B B Place the original, and then select the scan settings you require.
  • Page 145 Note ❒ If you are not setting a user name, file name, or password, proceed to step ❒ You cannot change multiple documents at once. Programming a user name Note ❒ Set a user name from those pro- grammed in the user code. User code is programmed in System Settings.

  • Page 146: Changing Information Of Stored Documents

    Simplifying the Operation B Enter a password using the number keys, and then press # ]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and then reenter your password.
  • Page 147 D D D D If you select a document for which a password is set, enter the pass- word, and then press [OK]. When a selected file does not have a password, proceed to step E E E E Change the desired information of the stored document.

  • Page 148: Deleting A Stored Document

    Simplifying the Operation C Enter a new password using the number keys, and then # ]. press [# D Press lower [Change]. E Enter the password again, and # ]. then press [# F Press [OK]. F F F F Press [Exit].

  • Page 149: Managing Documents Saved In The Document Server From A Computer

    H H H H Press [OK]. The standby display appears. Managing Documents Saved in the Document Server from a Computer Using DeskTopBinder Fax documents saved in the Docu- ment Server can be viewed and con- trolled from a network computer with DeskTopBinder installed.
  • Page 150 Simplifying the Operation...

  • Page 151: Facsimile Features

    • Line Priority Setting • Program Economy Time • On Hook Mode Release Time • Quick Operation Key Reference p.144 “General Settings/Adjustment” p.83 “Adjusting the Volume”, Facsimile Refer- ence <Basic Features> p.75 “Initial Settings and Adjustments”, Fac- simile Reference <Basic Features>...
  • Page 152 Facsimile Features ❖ ❖ ❖ ❖ Reception Settings Description Allows you to switch the following reception functions on or off: • Switch Reception Mode • Authorized RX • Forwarding • RX File Print Qty • 2 Sided Print • RX Reverse Printing •...
  • Page 153 ❖ ❖ ❖ ❖ Administrator Tools Description • Program / Change / Delete Standard Message • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal • Transmission Page Count • Forwarding •...

  • Page 154: Accessing User Tools (Facsimile Features)

    Note ❒ The machine allows you to change the facsimile defaults in a mode that is not the facsimile mode. Af- ter changing the defaults, select facsimile mode again. This section describes the facsimile defaults that the machine allows you to cus- tomize.
  • Page 155 { { { { Clear Modes} } } } key is pressed: • Standard • Program No.1 Accessing User Tools (Facsimile Features) Note ❒ You cannot select Program No.1 if program No.1 has not been programmed with pri- ority functions.
  • Page 156 Facsimile Features ❖ ❖ ❖ ❖ Line Priority Setting Use this function to specify the line of usage. Note ❒ The display may differ depend- ing on the line type you have. ❖ ❖ ❖ ❖ Program Economy Time Use this function for specifying a time for transmission when call charges are low.

  • Page 157: Reception Settings

    • On • Off Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ RX Reverse Printing (Reception Re- verse Printing) Specify whether or not received fax messages are to be printed from the last page received.

  • Page 158: E-Mail Settings

    Facsimile Features Select the line type. Select a tray to deliver the re- ceived paper onto, and then press [OK]. Note ❒ If you want to specify anoth- er line type, repeat from step ❖ ❖ ❖ ❖ Checkered Mark...
  • Page 159 The authorized e-mail address is compared with the addresses of e- mail originators, as illustrated by the following examples. Accessing User Tools (Facsimile Features) When the authorized e-mail ad- dress is set to “@aaa.abcd.com”: abc@aaa.abcd.com - accepted def@aaa.xyz.com - not accepted abc@abcd.com - not accepted...

  • Page 160: Ip-Fax Settings

    Facsimile Features IP-Fax Settings Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and gateway for G3 fax if necessary. Check the settings of the network to which this machine is con- nected before making settings.
  • Page 161 User Parameters, you can use the SIP server. See p.166 “User Parameters”(switch 34, bit 1) Press [SIP Settings]. Press [Change] for each proper- Accessing User Tools (Facsimile Features) Note ❒ A proxy server relays call re- quests and responses. ❒ A redirect server processes request destination inquiries.
  • Page 162 Facsimile Features Press a gateway to register. When registering a new gate- w a y , p r e s s [ * N o t p r o - grammed.]. Press [Change] for [Prefix]. Enter the Prefix using the number keys, and then press [OK].
  • Page 163 Press [Delete], and then select a gateway to delete. Press [Delete] on the confir- mation message. Accessing User Tools (Facsimile Features) Note ❒ If you do not want to de- lete the gateway you have selected, press [Do not De- lete].
  • Page 164 Facsimile Features...

  • Page 165: Administrator Setting

    9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
  • Page 166 Administrator Setting Function name Box Setting Transfer Report Program Confidential ID Program Polling ID Program Memory Lock ID Select Dial / Push Phone Reception File Setting Stored RX File User Setting Menu Protection Settings Description Reference By using SUB and SEP Codes p.180 “Box Settings”...

  • Page 167: Using Administrator Settings

    A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program / Change / Delete Stan- dard Message].

  • Page 168: Storing, Changing, And Deleting An Auto Document

    A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Store / Change / Delete Auto Document].

  • Page 169: Deleting An Auto Document

    Note ❒ You can also specify a scan size. See p.15 “Setting a Scan Area”, Facsimile Reference <Basic Fea- tures>. G G G G Press the { { { { Start} } } } key.

  • Page 170: Programming, Changing And Deleting A Scan Size

    47 inches. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program / Change / Delete Scan Size].

  • Page 171: Deleting A Scan Size

    Deleting a scan size A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program / Change / Delete Scan Size].

  • Page 172: Printing Journal

    Total number of received pages A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Transmission Page Count].

  • Page 173: Programming An End Receiver

    Programming an End Receiver A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Forwarding].

  • Page 174: Quitting The Forwarding Function

    Quitting the forwarding function A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Forwarding].

  • Page 175: Memory Lock

    Using Administrator Settings A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Memory Lock RX].

  • Page 176: User Parameters

    • Super G3 Communication A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [ECM].
  • Page 177 ❖ ❖ ❖ ❖ User Parameter List User Parameter Switches are outlined below. Switch 0 Forwarding Mark 3 TSI Print 0 Automatic printing of the Com- munication Result Report 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the Poll- ing Reserve Report 4 Automatic printing of the Poll- ing Result Report...
  • Page 178 Administrator Setting Switch 0 Receive Service Call (SC) 2, 1 Substitute the reception when the machine cannot print (because all pa- 5 Print sheet is limited to that 7 Empty tray alert (Paper Emp- 6 First page scanned for book 2 Parallel Memory Transmis- 2 Authorized Reception Type 1 Combine two originals...
  • Page 179 Switch Item 2 Whether you need to press [Add] after entering a Quick Dial/Group Dial when broadcasting 7 Receive messages by pressing the { { { { Start} } } } key when originals are not set. 0 Print date with Fax Header 1 Print transmitter origin with Fax Header 2 Print file number with Fax...

  • Page 180: Changing The User Parameters

    A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Parameter Setting].

  • Page 181: Printing The User Parameter List

    • Special Senders (Up to 30. A maxi- mum of 20 characters for each name when using G3.) • Full/Partial agreement When you program own names and facsimile names for multiple destinations, you can program a common sequence of characters to identify destinations using Partial agreement.

  • Page 182: Authorized Reception

    Administrator Setting ❖ ❖ ❖ ❖ Using Full matching Destination to be programmed (Own Name) NEW YORK BRANCH HONG KONG BRANCH SYDNEY BRANCH ❖ ❖ ❖ ❖ Using Partial matching Destination to be programmed (Own Name) BRANCH Note ❒ You can program up to 30 wild cards.

  • Page 183: Forwarding

    ❒ You can select to receive only from programmed senders or receive only from senders other than those programmed in User Parameters. See p. 166 “User Parameters” (switch 08, bit 2). ❒ If you select “Off” for “Authorized RX” in “Initial Set Up”, the settings will be the same as the Reception Mode settings.

  • Page 184: Memory Lock

    Programming/Changing Special Senders A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program Special Sender].
  • Page 185 F F F F Select the destination to program or change. When programming a new Special Sender, press [* Not Programed]. G G G G Enter a destination name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Reference “Entering Text”, General Set- tings Guide...
  • Page 186 Administrator Setting C Press the destination key of a forward destination, and then press [OK]. Limitation ❒ One forward destination can be registered for a destina- tion. To register two or more forward destinations, use Group Destinations. Howev- er a maximum of 500 parties can be specified in a group.
  • Page 187 C Enter the print quantity using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and then try again. Print 2 Sided A Select [Print 2 Sided].

  • Page 188: Programming Initial Set Up Of A Special Sender

    Bypass Tray Paper Size. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program Special Sender].
  • Page 189 Note ❒ If you select [Auto Detect], the machine recognizes the pa- per size automatically. • The machine will detect the paper size for the by- pass tray as the short edge of the paper is inserted into the machine. Even if you placed an A4 size sheet in theK orientation, the machine will detect it...

  • Page 190: Deleting A Special Sender

    Tray Paper Size can also be spec- ified. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program Special Sender].

  • Page 191: Programming/Changing Personal Boxes

    “Personal Boxes” A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting].
  • Page 192 Administrator Setting E E E E Check that [Program / Change] is se- lected. F F F F Select a box to program. When programming a new box, press [* Not Programed]. Note ❒ To change a box already pro- grammed, press it and proceed to step G G G G...

  • Page 193: Deleting Personal Boxes

    A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. Using Administrator Settings C C C C Press [Administrator Tools]. D D D D Press [Box Setting].

  • Page 194: Programming/Changing Information Boxes

    “Information Boxes” A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting].

  • Page 195: Deleting Information Boxes

    I I I I Enter the SEP Code. Note ❒ To change the SEP Code, press [Clear] or the { { { { Clear/Stop} } } } key, and then try again. To change the box name, press [Box Name], and then repeat the procedure from step J J J J...

  • Page 196: Programming/Changing Transfer Boxes

    Administrator Setting B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting]. E E E E Press [Delete], and then select the box you want to delete. With a programmed password...
  • Page 197 (switch 32, bit 0). A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting].
  • Page 198 Administrator Setting H H H H Enter a Box name, and then press [OK]. Reference “Entering Text”, General Set- tings Guide I I I I Enter a SUB Code. Note ❒ To change the SUB Code, press [Clear] or the { { { { Clear/Stop} } } } key, and then try again.

  • Page 199: Deleting Transfer Boxes

    Deleting Transfer Boxes A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting].

  • Page 200: Printing The Box List

    Boxes, and Transfer Boxes. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Print List] next to “Box Set- ting”.

  • Page 201: Programming A Confidential Id

    E E E E Specify the fax number. Programming a G3 Fax Number A Press [G3 Fax No. (Dir.)]. B Enter your facsimile number using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key.

  • Page 202: Programming A Polling Id

    A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Program Polling ID].

  • Page 203: Selecting Dial/Push Phone

    A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Select Dial / Push Phone].

  • Page 204: Reception Report E-Mail

    Administrator Setting ❒ If the facsimile is set to store re- ceived documents, document re- c e p t i o n c a n b e n o t i f i e d t o a specified e-mail address.

  • Page 205: Setting A User For Viewing Received And Stored Documents

    Specify the user again from the start. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. Using Administrator Settings C C C C Press [Administrator Tools]. D D D D Press [Stored RX File User Setting].

  • Page 206: Menu Protection Settings

    Administrator Setting Note ❒ When a programmed user is de- leted from the destination list, a message “Deleted from Ad- dress Book” is displayed. Re-en- ter the user. H H H H Press [OK]. I I I I Press the { { { { User Tools/Counter} } } } key. The standby display appears.

  • Page 207: 10. Solving Operation Problems

    10. Solving Operation Problems When an Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the telephone line. If an error occurs dur- ing transmission, resend the original.

  • Page 208: Turning Off The Main Power / When A Power Failure Occurs

    Solving Operation Problems Turning Off the Main Power / When a Power Failure Occurs R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the ma- chine memory (for example, pro- grammed numbers) will not be lost.

  • Page 209: When An Error Occurs Using Internet Fax

    When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified. Note ❒...
  • Page 210 Solving Operation Problems...

  • Page 211: 11. Appendix

    Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is the correct type before you start. ❖...

  • Page 212: Selecting The Line Type

    Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Settings”. See p.193 “Selecting Di- al/Push Phone”.
  • Page 213 Connecting the Machine to a Telephone Line and Telephone ❖ ❖ ❖ ❖ Adjusting the handset bell volume ND1X00E0 Adjust the handset ringer volume using the volume switch.

  • Page 214: Optional Equipment

    Appendix Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax messages at high resolution (Super Fine). This also allows you to receive fax messages at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.212 “Maximum Values”.

  • Page 215: Specifications

    Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ ❖ ❖ ❖ Power Consumption Standby mode Low power mode Sleep mode Immediate Transmission Memory Transmission Memory Reception Reception...
  • Page 216 Appendix ❖ ❖ ❖ ❖ Internet Fax Transmission and Reception Network Transmit function Scan line density Original size : Scanning width Communication Protocols E-mail format Authentication method Internet communication E-mail send functions E-mail receive functions Full mode LAN : Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) E-mail...

  • Page 217: Compatible Machines

    ❖ ❖ ❖ ❖ IP-Fax Transmission and Reception Network Scan line density Original size Maximum scanning size Transmission protocol Compatible machines IP-Fax transmission function IP-Fax reception function Compatible Machines This machine is compatible to machines having the following specifications. Communication protocols E-mail format Data format Available in full mode, depending on the other party's settings.

  • Page 218: Acceptable Types Of Originals

    Appendix Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Exposure glass ADF, one-sided document...
  • Page 219 For details about how to set non- standard size documents, see p.15 “Setting a Scan Area”, Facsimile Refer- ence <Basic Features>.

  • Page 220: Original Sizes Difficult To Detect

    Appendix ❖ ❖ ❖ ❖ Inch Version –approx. 9.6" approx. 9.6" – ap- prox. 10.6" approx. 10.6"– × - Unable to auto detect Normally a length of about 420mm (16.5") can be scanned; however, it is only possi- ble to specify a scanning size up to 432mm (17"). - Maximum scan area The maximum scan area is shown below: •...
  • Page 221 The following paper sizes are automatically detected in facsimile mode. ❖ ❖ ❖ ❖ Metric Version Paper size where origi- (F4) nal is placed Exposure glass b- Auto detect × - Unable to auto detect ❖ ❖ ❖ ❖ Inch Version Paper size where 11"×17"L...

  • Page 222: Maximum Values

    Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Memory (with optional) The number of pages that you can store in memory (Using A4 size Standard <ITU-T #4Chart>...

  • Page 223: Index

    INDEX 180-Degree Rotation Printing , 98 2 Sided Printing , 97 Address Book , 118 Administrator Settings , 155 Administrator Tools List , 155 Authorized Reception , 172 Auto Document , 65 , 158 Changing , 158 Deleting , 159 Sending , 65 Storing , 158 Auto Fax Reception Power-up , 95...
  • Page 224 ID Override Polling Reception , 14 ID Override Transmission , 11 Image Rotation , 79 , 99 Immediate Reception , 83 Immediate TX Result Report (Immediate Transmission) , 82 Information Boxes , 42 , 185 Changing , 184 Deleting , 185 Printing , 190 Programming , 184 Storing Messages , 42...
  • Page 225 RDS (Remote Diagnostic System) , 198 Receiving Station , 52 , 87 Reception , 83 Reception Features , 83 Reception File Print Quantity , 173 Reception Functions , 87 Reception Reverse Printing , 174 Reception Settings , 147 Reception Time , 97 Reception Result (RX File Status) , 32 Redial , 47 Reduced Image Transmission , 74...
  • Page 226 MEMO B712-8511...
  • Page 227 Copyright © 2005...
  • Page 228 Printed in Japan EN USA B712-8511 B7128511...

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