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Ricoh 3245 - Type Print Server Facsimile Reference Manual

Fax option
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Download this manual See also: Scanner Reference, Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
FAX Option Type 3245
<Advanced Features>
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
Fax via Computer
Simplifying the Operation
Facsimile Features
Administrator Setting
Solving Operation Problems
Appendix

Operating Instructions

Facsimile Reference

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Table of Contents
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Summary of Contents for Ricoh 3245 - Type Print Server

  • Page 1: Operating Instructions

    FAX Option Type 3245 Operating Instructions Facsimile Reference <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Fax via Computer Simplifying the Operation Facsimile Features Administrator Setting Solving Operation Problems Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide”...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
  • Page 4 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Transmission Mode Sending at a Specific Time (Send Later) ............. 3 Sender Settings......................5 Priority Transmission ....................8 Confidential Transmission..................9 Polling Transmission................... 11 Polling Transmission Clear Report................13 Polling Reception....................
  • Page 6 4. Other Transmission Features Handy Dialing Functions..................47 Chain Dial......................... 47 (Example) 01133-1-555333................... 47 Redial ........................47 Advanced Features....................49 SUB Code ........................ 49 SID Code ....................... 50 SEP Code ........................ 50 PWD Code......................51 Transfer Request ..................... 52 With transfer requests set in the system settings ..........55 On Hook Dial ......................
  • Page 7 5. Reception Features Reception......................83 Immediate Reception ....................83 Memory Reception ....................83 Substitute Reception ....................85 Receiving messages unconditionally..............85 Receiving messages according to parameter-specified settings......86 Reception Functions ................... 87 Transfer Station......................87 Transfer Result Report ..................88 Transfer Result Report (transfer request by e-mail) ..........
  • Page 8 Setting LAN-Fax Driver Properties.................110 Setting Print Properties..................110 Making Settings for Option Configuration............111 Basic Transmission ....................112 Specifying options ....................114 Confirming Transmission Results by E-mail............116 LAN-Fax Result Report ..................118 Printing and Saving ....................118 Editing Address Book.....................118 Editing Fax Cover Sheets ..................121 Creating a cover sheet ..................121 Attaching a created cover sheet ................121 LAN-Fax Operation Messages................122...
  • Page 9 9. Administrator Setting Administrator Tools List ................... 155 Using Administrator Settings ................157 Programming, Changing, and Deleting Standard Messages ......... 157 Storing, Changing, and Deleting an Auto Document ..........158 Deleting an Auto Document.................159 Programming, Changing and Deleting a Scan Size ..........160 Deleting a scan size ....................161 Printing Journal ......................162 Counters.........................162...
  • Page 10 10.Solving Operation Problems When an Error Report is Printed ..............197 Turning Off the Main Power / When a Power Failure Occurs ......198 When an Error Occurs Using Internet Fax ............199 Error Mail Notification.....................199 Error Report (E-Mail)....................199 Server-Generated Error E-mail ................199 11.Appendix Connecting the Machine to a Telephone Line and Telephone ......

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 13: Transmission Mode

    1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct Note the machine to delay transmission of ❒ You can specify a time within 24 your fax message until a specified lat- hours. er time. This allows you to take ad- ❒...
  • Page 14 Transmission Mode C C C C Press [Send Later]. D D D D Enter the time (24 hour format) using the number keys, and then press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒ Press [Economy Time] to specify the economy time.

  • Page 15: Sender Settings

    Sender Settings Sender Settings This function tells receivers the fax Reference sender's identity. p.11 “Placing Originals”, Fac- If the sender's e-mail address is regis- simile Reference <Basic Features> tered in the destination list, the send- p.28 “Scan Settings”, Facsimile er can receive an Immediate TX Reference <Basic Features>...
  • Page 16 Transmission Mode E E E E Confirm the selected sender, and When an E-mail address is then press [OK]. Registered If the sender's e-mail address is registered you can specify whether or not to send the transmission re- sult by e-mail to the sender. If you enable this function, sent to the registered mail address.
  • Page 17 Sender Settings H H H H Press [OK]. The standby display appears. Note ❒ To check the settings, press [Transmission Mode]. I I I I Specify the destination, and then press the { { { { Start} } } } key. Note ❒...

  • Page 18: Priority Transmission

    Transmission Mode Priority Transmission B B B B Documents you send with Memory Press [Transmission Mode]. Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately.

  • Page 19: Confidential Transmission

    Confidential Transmission Confidential Transmission If you want to limit who views your Note message, use this function. The mes- ❒ We recommend you program the sage will be stored in memory at the Confidential ID in this machine be- other end and not printed until an ID forehand.
  • Page 20 Transmission Mode D D D D Depending on the Confidential Note ❒ If you make a mistake, press Transmission type, use one of the [Clear] or the { { { { Clear/Stop} } } } key following procedures: before pressing [OK], and then try again.

  • Page 21: Polling Transmission

    Polling Transmission Polling Transmission ❖ ❖ ❖ ❖ ID Override Transmission Use Polling Transmission when you want to leave an original in the ma- You must enter an Override Poll- chine memory for others to pick up. ing ID unique to the transmission. The message will be sent when the This ID overrides the ID stored in other party calls you up.
  • Page 22 Transmission Mode D D D D ❒ Polling Transmission Clear Report Depending on the Polling Trans- allows you to verify Polling Trans- mission mode, use one of the fol- mission has taken place. See p.13 lowing procedures: “Polling Transmission Clear Re- port”.

  • Page 23: Polling Transmission Clear Report

    Polling Transmission E E E E Press [Only Once] or [Save] to delete Polling Transmission Clear or save the file after transmission. Report Note ❒ To delete the original immedi- This report allows you to verify Poll- ately after transmission, select ing Transmission has taken place.

  • Page 24: Polling Reception

    Transmission Mode Polling Reception ❖ ❖ ❖ ❖ ID Override Polling Reception Use this function to poll a message from another terminal. You can also You must enter an Override Poll- poll documents from many terminals ing ID unique to this transmission. with only one operation (use Groups This ID overrides the one stored in and Keystroke Programs to fully ex-...
  • Page 25 Polling Reception ❒ Polling Result Report allows you Note to verify Polling Reception has tak- ❒ To cancel Polling Reception, en place. See p.16 “Polling Result press [Cancel]. The display Report”. If E-mail TX Results is returns to that of step programmed in a Quick Operation key, you can select whether a re- ID Override Polling Reception...

  • Page 26: Polling Reserve Report

    Transmission Mode ❒ You can display a sender name Polling Reserve Report with the User Parameters. See p.166 “User Parameters” (switch This report is printed after Polling Re- 04, bit 5). ception has been set up. Note ❒ You can turn this function on or off with the User Parameters.

  • Page 27: Checking And Canceling Transmission Files

    2. Checking and Canceling Transmission Files After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

  • Page 28: Displaying Confirmation Of Transmission

    Checking and Canceling Transmission Files Displaying Confirmation of Transmission A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select a file to check. Note ❒ If multiple destinations were spec- ified, only the destination select- ed first appears.

  • Page 29: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission B B B B You can cancel transmission of a file Select a file whose transmission when the file is being sent, stored in you want to cancel. memory, or fails to transmit. All the scanned data is deleted from memo- You can cancel a file for Memory Transmission.

  • Page 30: Deleting A Destination

    Checking and Canceling Transmission Files Deleting a Destination D D D D You can delete destinations. Press [Change] for the destination you want to delete. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled.

  • Page 31: Adding A Destination

    Adding a Destination Adding a Destination D D D D Note Press [Add]. ❒ A destination cannot be added us- ing a destination list. A A A A Press [Change / Stop TX File]. Note ❒ Press to switch the destina- tion between fax number, Inter- net Fax address and IP-Fax B B B B...

  • Page 32: Changing The Transmission Time

    Checking and Canceling Transmission Files Changing the Transmission Time E E E E You can change the transmission time Press [Change TX Time]. specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time.

  • Page 33: Printing A File

    Printing a File Printing a File If you want to check the contents of a Note file that is stored in memory and not ❒ If multiple destinations were spec- yet sent, use this procedure to print it ified, only the number of unsent out.

  • Page 34: Resending A File

    Checking and Canceling Transmission Files Resending a File C C C C Machine memory stores messages Select the file you want to resend. that could not be successfully trans- “TX failed” is displayed for files mitted using Memory Transmission. that could not be sent. Use this procedure to resend these messages.

  • Page 35: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) C C C C Print this list if you want to find out Press the { { { { Start} } } } key. which files are stored in memory and what their file numbers are.
  • Page 36 Checking and Canceling Transmission Files...

  • Page 37: Communication Information

    3. Communication Information Printing the Journal ❒ The sender name column of the The Journal contains information about the last 50 communications Journal is useful when you need to (maximum) made by your machine. It program a special sender. See is printed automatically after every 50 p.171 “Special Senders to Treat communications (receptions &...
  • Page 38 Communication Information C C C C Select a printing mode. Note ❒ Press [Cancel] if the user is not registered. The display returns to that of step C Press [OK] after checking the user name shown on the dis- play. Note ❒...

  • Page 39: Journal

    Printing the Journal Journal ADJ008S Printing date Other end Shows the date and time when the report ❖ ❖ ❖ ❖ For fax destinations is printed. • Shows the name (for display) pro- Programmed Fax Header grammed by the other end. Shows the sender name programmed for •...
  • Page 40 Communication Information ❖ ❖ ❖ ❖ For Internet Fax destinations • For IP-Fax transmissions and recep- tions At time of transmission, it shows the After , and “T” for outgoing fax or e-mail address or name programmed “R” for ingoing fax, the communica- in the destination list.

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) C C C C You can browse a part of the Immedi- Check the transmission results. ate TX Result Report on the display. Note ❒ Only the transmission result of the last 200 communications (recep- tions &...

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) C C C C You can browse a part of the Recep- Check the reception results. tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications (receptions &...

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- • When sending to the Person- ry of current memory usage. Items al Box. See p.41 “Printing shown are the percentage of free Personal Box Messages”. memory space, the number of re- ❒...

  • Page 44: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)

    Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are re- Printing Received and Stored ceived and stored on the hard disk. You can also delete unwanted docu- Documents ments. Use the following procedure to print documents saved on the hard disk.

  • Page 45: Deleting Received And Stored Documents

    Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) D D D D C C C C Select the printing mode, and then Select a file to be deleted, and then press the { { { { Start} } } } key. press [Delete].

  • Page 46: Printing A Confidential Message

    Communication Information Printing a Confidential Message A A A A This function is designed to prevent Confirm that the Confidential File unauthorized users from reading indicator is lit. your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed.

  • Page 47: Confidential File Report

    Printing a Confidential Message Note Confidential File Report ❒ You must enter the Confidential ID programmed in this ma- When this function is turned on, this chine, if the received file has no report is printed whenever your ma- Confidential ID. chine receives a confidential message.

  • Page 48: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock ❒ You can also apply a Memory Lock This is a security function designed to prevent unauthorized users from to messages that come only from reading your messages. If Memory certain senders. See p.174 “Pro- Lock is switched on, all received mes- g ramm ing /Ch angin g Sp e cial sages are stored in memory and are...

  • Page 49: Memory Lock Id

    Printing a File Received with Memory Lock D D D D Enter a 4-digit Memory Lock ID with the number keys, and then press the { { { { Start} } } } key. Note ❒ If the Memory Lock ID does not match, the message “...

  • Page 50: Personal Boxes

    Communication Information Personal Boxes • To be able to receive messages into Preparation a Personal Box you must inform Before using this function, set the the sender of the SUB Code pro- Personal Box in advance. See p.181 grammed for that Personal Box “Programming/changing Person- and ask them to send the message al Boxes”.

  • Page 51: Printing Personal Box Messages

    Personal Boxes When a password is required Printing Personal Box Messages The display appears, when the se- lected Personal Box password is Follow these steps to print a message set in advance. that has been received into a Personal Note Box.

  • Page 52: Information Boxes

    Communication Information Information Boxes • You can check the contents of In- Preparation formation Boxes with “Store / De- Before using this function, set the lete / Print Information Box File”. Information Box in advance. See See p.44 “Printing Information Box p.184 “Programming/changing Messages”.
  • Page 53 Information Boxes C C C C D D D D Select the box in which you want Place the original, and then select to store the file. the scan settings you require. Note Note ❒ When there are pre-programmed ❒ You can also select the follow- files, a file mark is displayed at ing settings: the end of the Box Name.

  • Page 54: Printing Information Box Messages

    Communication Information When a password is required Printing Information Box Messages A Enter the password, and then press [OK]. Follow these steps to print a message stored in an Information Box. A A A A Press [Information]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key B B B B before pressing [OK], and...

  • Page 55: Deleting Information Box Messages

    Information Boxes Note Deleting Information Box ❒ If you make a mistake, press Messages [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and Follow these steps to delete a file then try again. stored in an Information Box.
  • Page 56 Communication Information...

  • Page 57: Other Transmission Features

    4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine stores the last 10 desti- phone number from various parts, nations specified in each transmission some of which may be stored in method.
  • Page 58 Other Transmission Features A A A A Place the original, and then select the scan settings you require. B B B B Press the { { { { Pause/Redial} } } } key. C C C C Select the destination you want to redial to.

  • Page 59: Advanced Features

    Advanced Features Advanced Features B B B B Enter the fax number of a destina- SUB Code tion or an IP-Fax destination. C C C C Normally you can only use Confiden- Press [Adv. Features]. tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function.

  • Page 60: Sid Code

    Other Transmission Features Note Limitation ❒ If you use Immediate Transmis- ❒ A SEP Code cannot be used with sion and the fax machine at the Internet Fax. destination does not support Note the SUB Code function, a mes- ❒ The ID can be up to 20 digits long. sage will appear on the display ❒...

  • Page 61: Pwd Code

    Advanced Features E E E E K K K K Enter a SEP Code, and then press Press [Default ID / Free Polling RX], [OK]. and then press [OK]. “SEP Code” appears one line Note above [Adv. Features] on the dis- ❒...

  • Page 62: Transfer Request

    Other Transmission Features • Program each Transfer Station Transfer Request number in this machine (Re- q uest in g Part y) and in th e Transfer Request allows fax machines Transfer Station itself. See p.190 that have this function to automati- “Transfer Report”.
  • Page 63 Advanced Features ❒ When a Transfer Request is sent by Reference e-mail, as soon as the Transfer Sta- p.11 “Placing Originals”, Fac- tion completes transfer to all Re- simile Reference <Basic Features> ceiving Stations, it sends back a p.28 “Scan Settings”, Facsimile Transfer Result Report by e-mail.
  • Page 64 Other Transmission Features D D D D Select [Transfer Req.]. Speed Dial E E E E Press [Receiving Station]. A Select [q p Speed Dial]. F F F F B Enter the number of the Speed Specify a Receiving Station. Dial code.

  • Page 65: With Transfer Requests Set In The System Settings

    Advanced Features With transfer requests set in the system - Setting Multistep Transfer settings Program a Transfer Station in a desti- You can program a Quick Dial key nation list. When receiving a Transfer with Transfer Station and/or Receiv- Request that specifies the same Re- ing Station using the Transfer Re- ceiving Station as programmed in the quest function in the System Settings.

  • Page 66: On Hook Dial

    Other Transmission Features On Hook Dial The On Hook Dial function allows Note you to dial while hearing tone from ❒ If you want to cancel this oper- the internal speaker. You can send a ation, press the { { { { On Hook Dial} } } } fax checking the connection.
  • Page 67 On Hook Dial - External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before press- ing the { { { { Start} } } } key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).

  • Page 68: Manual Dial

    Other Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external Note telephone and dial. When the line is ❒ If you make a mistake, replace connected and you hear a high- the external telephone, and then pitched tone, press the { { { { Start} } } } key to try again from step send your fax message.

  • Page 69: Changing The Line Port

    Changing the Line Port Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- Option Available Available pro- stalled, you can connect to a maxi- line types tocol combi- mum of three ports. nations Without PSTN...
  • Page 70 Other Transmission Features B B B B Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. C C C C Press [Exit].

  • Page 71: Sub Transmission Mode

    Sub Transmission Mode Sub Transmission Mode A A A A Place the original on the exposure Book Fax glass, and then select the scan set- tings you require. Use to send book originals from the exposure glass. Pages are scanned in Reference the order shown below.

  • Page 72: Two-Sided Transmission (Double-Sided Transmission)

    Other Transmission Features E E E E Select [From First Page] or [From Two-Sided Transmission Second Page], and then press [OK]. (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note ❒ Originals placed on the exposure glass cannot be sent.
  • Page 73 Sub Transmission Mode B B B B Press [Sub TX Mode]. C C C C GHPY030E Press [2 Sided Original]. See p.78 “Transmission with Im- D D D D Specify the original position. age Rotation” Check the orientation of the placed ❒...

  • Page 74: Standard Message Stamp

    Other Transmission Features F F F F Specify the transmission mode Standard Message Stamp from [2 Sided from 1st Page] or [1 Sid- ed for 1st Page], and then press Use this function to stamp a standard [OK]. message at the top of the first original sent.

  • Page 75: Sending An Auto Document

    Sub Transmission Mode D D D D Select the standard message to be Note ❒ You can attach one Auto Docu- stamped, and then press [OK]. ment to each transmission. ❒ You can store up to 6 Auto Docu- ments. See p.158 “Storing, Chang- i n g , a n d D e l e t i n g a n A u t o Document”.

  • Page 76: Printing Documents Stored As Auto Documents

    Other Transmission Features B B B B Press [Sub TX Mode]. Printing documents stored as Auto Documents This function is used for printing doc- uments stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files.

  • Page 77: Sending A Stored File

    Sub Transmission Mode E E E E Press [Cancel]. Note ❒ Received fax documents are stored Note and categorized as stored recep- ❒ You can also send Auto Docu- tion files. See p.34 “Printing/De- ments. See p.65 “Sending an l e t i n g R e c e i v e d a n d S t o r e d Auto Document”.
  • Page 78 Other Transmission Features ❒ The specified documents are sent Specifying documents from the with the scan settings made when file list they were stored. A A A A A Press [U U U U Prev.] or [T T T T Next] to dis- Press [Sub TX Mode].
  • Page 79 Sub Transmission Mode E E E E When you want to add your origi- Specifying documents from the nals to stored documents and file name R Ori- send them all at once, press [R gi. + Stored File] or [Stored file + R A Select [Search by File Name].

  • Page 80: Printing Stored Documents

    Other Transmission Features ❒ Press [File Name] to place the Printing stored documents documents in alphabetical or- der. Use this function to print documents ❒ Press [User Name] to place docu- stored in the Document Server. ments in order of programmed Note user name.
  • Page 81 Sub Transmission Mode D D D D B Press the user name of the doc- If you select a document with a ument to be sent, and then password, enter the password, press [OK]. and then press [OK]. Note If the document does not have a ❒...

  • Page 82: Stamp

    Other Transmission Features ❒ A paper jam during Parallel Mem- Stamp ory Transmission may cause the transmission to be failed even if The optional ADF is required. stamping is performed. ❒ You cannot turn the Stamp func- When sending a fax message using tion on or off while a document is the ADF, the machine can stamp a cir- being scanned.

  • Page 83: Transmission Options

    Sub Transmission Mode Label Insertion Transmission Options With this function you can have the This section describes various func- receiver name printed on the message tions that you can switch on and off when it is received at the other end. for any particular transmission, fol- The name will be printed at the top of lowing the procedures given here.

  • Page 84: Auto Reduce

    Other Transmission Features Auto Reduce Default ID Transmission When this function is turned on, if the If you turn this function on, transmis- receiver's paper is smaller than the sion will only take place if the desti- paper you are sending on, the mes- nation's Polling ID is the same as sage is automatically reduced to fit yours.
  • Page 85 Sub Transmission Mode D D D D Select options to be set up. Programming the Reduced Image Transmission A Press [On] in for Reduced Im- age TX. Note ❒ Press [Off] if you do not want to do a reduced transmission. Programming the Auto Reduce A Press [On] for Auto Reduce.

  • Page 86: More Transmission Functions

    Other Transmission Features More Transmission Functions • When you store an original for If Memory Runs Out While Memory Transmission while another communication is in Storing an Original progress If you run out of memory while stor- • When two or more destinations ing an original (free space reaches are specified 0%), the message “...

  • Page 87: Checking The Transmission Result

    More Transmission Functions Checking the Transmission Batch Transmission Result If you send a fax message by Memory Transmission and there is another fax • Turn the Immediate TX Result Re- message waiting in memory to be port on if you want a report to be sent to the same destination, that printed after every successful message is sent along with your orig-...

  • Page 88: Transmission With Image Rotation

    Other Transmission Features This results in a shorter overall trans- Note mission time. ❒ Note that during Immediate Trans- mission or when in User Tools mode, the machine cannot scan an original. Transmission with Image Rotation Generally, place A4, 8 "×11"...

  • Page 89: Transmitting Journal By E-Mail

    More Transmission Functions Journal by E-mail Transmitting Journal by E-mail If the setting is made so that the Jour- Preparation nal is transmitted as e-mail, it is trans- To transmit the Journal by e-mail, mitted to the e-mail address of an it is necessary to make settings administrator.

  • Page 90: Printed Report

    Other Transmission Features Printed Report Note Memory Storage Report ❒ If two or more destinations are specified, this report is printed af- This report is printed after an original ter the fax message has been sent to is stored in memory. It helps you re- all the destinations.

  • Page 91: Communication Failure Report

    Printed Report ❒ -- column indicates the Internet Communication Failure Report Fax document was sent to the mail server programmed in this ma- This report is printed when a message chine. (However, this does not could not be successfully transmitted mean the e-mail was delivered.) with Memory Transmission.
  • Page 92 Other Transmission Features...

  • Page 93: Reception Features

    5. Reception Features Reception ❖ ❖ ❖ ❖ Reception resolution Immediate Reception This machine supports Standard, Detail, and Super Fine resolutions Each page of a fax message is printed for reception. If you do not have as soon as it is received. This method the optional Expansion Memory, is used for standard fax messages.
  • Page 94 Reception Features Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on.

  • Page 95: Substitute Reception

    Reception Substitute Reception In Substitute Reception, a received fax message is stored in memory instead of being printed. Substitute Reception gets used when the machine cannot print any fax messages. Fax messages received using Substitute Reception are auto- matically printed when the condition which caused the machine to use Substi- tute Reception is rectified.

  • Page 96: Receiving Messages According To Parameter-Specified Settings

    Reception Features Receiving messages according to parameter-specified settings If one of the conditions listed below occurs, the machine receives only those mes- sages that match the conditions specified in the User Parameters. See p.166 “Us- er Parameters” (switch 05, bit 2,1). Problems Causes Solutions...

  • Page 97: Reception Functions

    Reception Functions Reception Functions Preparation Transfer Station This machine can receive forward- ing requests by e-mail. Before you Transfer Stations allow you to expand can use this function, you must the standard functions of your fax make the following preparations. machine to set up complex networks.

  • Page 98: Transfer Result Report

    Reception Features ❒ If the Requesting Party specified a Transfer Result Report destination fax number, Internet Fax destination and IP-Fax desti- Preparation nation programmed in Transfer Station as End Receiver, this ma- Program the Requesting Party fax chine sends the message to the des- number into a Quick Dial key in tination according to the User the Transfer Station (this machine)

  • Page 99: Transfer Result Report (Transfer Request By E-Mail)

    Reception Functions Transfer Result Report (transfer request by e-mail) When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Re- questing Party after completing all transmissions to the specified Trans- fer Stations. If the Administrator's e- mail address has been programmed, the Transfer Result Report e-mail is forwarded to that address.

  • Page 100: Forwarding Received Documents

    Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.

  • Page 101: Routing Received Documents With Sub Code

    Reception Functions Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes and, if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e- mail address, the received document is routed to that destination as e-mail.

  • Page 102: Smtp Reception Using Internet Fax

    Reception Features SMTP Reception Using Internet Fax You can set this machine to SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines as well.

  • Page 103: Routing E-Mail Received Via Smtp

    Reception Functions Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. ADJ012S Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...
  • Page 104 Reception Features - Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...

  • Page 105: Jbig Reception

    Reception Functions JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. It allows you to receive messag- es sent in the JBIG format through JBIG Transmission.

  • Page 106: Printing Options

    Reception Features Printing Options Print Completion Beep Centre Mark When this function is turned on, the When this function is enabled, marks machine beeps to let you know when are printed halfway down the left a received message has been printed. side or at the top centre of each page received.

  • Page 107: Reception Time

    Printing Options Limitation Reception Time ❒ To use this function, all pages of the received document must be of You can have the date and time print- the same size—inform the sending ed at the bottom of the message when party of this beforehand if neces- it is received.

  • Page 108: 180-Degree Rotation Printing

    Reception Features Note Multi-copy Reception ❒ The machine will use Memory Re- ception for Two-Sided Printing. If you switch this function on, multi- ❒ Printouts may vary depending on ple copies of each incoming fax mes- how the sender sets the originals. sage will be printed.

  • Page 109: Image Rotation

    Printing Options • Two A4K messages are printed Image Rotation side by side on a sheet of A3L. • Two 8 "×5 "K messages are If you have set paper in the standard printed side by side on a sheet of tray K, incoming fax messages will "×11"L.

  • Page 110: Page Separation And Length Reduction

    Reception Features • Guideline for split: 5-155mm Page Separation and Length (5mm steps)/0.2"-6.1" (0.2" steps) Reduction When the size of a received message Reverse Order Printing is longer than the paper loaded in the machine, each page of the message Normally, received pages are printed can be split and printed on several and stacked on the tray in the order...

  • Page 111: Page Reduction

    Printing Options Page Reduction TSI Print (Transmitting Subscriber Identification Print) If you receive a message that is longer than the paper in the tray, the ma- Usually the sender's Fax Header is chine usually prints it on two pages. If printed on received messages.

  • Page 112: Setting Priority Trays

    Reception Features ❖ ❖ ❖ ❖ Priority Table ❒ The paper size used to print a re- ceived message may be different from the size of the sent original. ❒ If you specify a receiving tray with the setting priority under System Settings, the messages may be re- ceived in a different order by set- ting the priority table.

  • Page 113: Just Size Printing

    Printing Options Just size printing Having Incoming Messages Printed on Paper from the Bypass Tray If you enable this function, received documents are printed on the sheet You can print messages sent from that has highest priority. See p.102 Specified Senders on paper from the “Priority Table”.
  • Page 114 Reception Features ❒ Messages printed on paper smaller than A4 may be shortened, or split across sheets. ❒ Paper longer than 600mm may be creased, not sent, or jam. ❒ Print area depends on optional ex- pansion memory, resolution, and vertical length of originals.

  • Page 115: Where Incoming Message Are Delivered - Output Tray

    Where Incoming Message are Delivered - Output Tray Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines Tray Shift The optional extra G3 interface unit is re- The optional finisher is required. quired. When the optional finisher unit is se- You can specify the document feed- lected for fax output, you can use the ing tray for each port (telephone, In-...
  • Page 116 Reception Features...

  • Page 117: Fax Via Computer

    6. Fax via Computer Sending Fax Documents from Computers Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs you can fax documents, created using Windows applications, to other fax machines over a telephone line. •...

  • Page 118: Before Use

    Fax via Computer Auto run program Before Use With Windows 95/98/Me, Windows To use these features, a LAN-Fax 2000/XP, Windows Server 2003 and Driver must be installed on your com- Windows NT 4.0, the installers for puter. Use the LAN-Fax Driver in- various drivers and utilities launch cluded on the printer CD-ROM.

  • Page 119: Installing Individual Applications

    Sending Fax Documents from Computers LAN-Fax Driver, Address Book, and Note LAN-Fax Cover Sheet Editor can be ❒ If you select [I don't accept the installed by Auto Run. agreement], you cannot complete the installation. Installing individual applications F F F F Click the [LAN-Fax Driver] check box, and then click [Next].

  • Page 120: Address Book

    Fax via Computer ❖ ❖ ❖ ❖ Operating Environment Setting LAN-Fax Driver • Computer Properties PC/AT Compatible • Operating Systems Microsoft Windows 95/98/Me Note ❒ If your operating system is Win- Microsoft Windows 2000/XP Microsoft Windows Server 2003 dows NT 4.0, Windows 2000/XP, Microsoft Windows NT 4.0 or Windows Server 2003, log on using an account that has Admin-...

  • Page 121: Making Settings For Option Configuration

    Sending Fax Documents from Computers • Resolution When using a network • Gray scale A If the settings do not match the • Printing images of True Type installed optional units, click fonts [Load from Device]. When using Windows 2000/XP, When not using a network Windows Server 2003, or Windows NT 4.0...

  • Page 122: Basic Transmission

    Fax via Computer ❒ Documents transmitted from Basic Transmission LAN-Fax can be stored in this machine. The number of these This section describes how to send fax documents that can be stored is documents created using Windows as follows: applications. •...
  • Page 123 Sending Fax Documents from Computers ❒ If you selected [Group] from Specifying a destination using the [Form at:] drop dow n Address Book menu, you cannot select the fax type. Proceed to Step In order to use this method, you E Click the destination in the need to register destinations in the destination list to highlight it,...

  • Page 124: P.114 "Specifying Options

    Fax via Computer Note Note ❒ Specify the destination de- ❒ If you have added a wrong pending on the selected fax destination by mistake, click type as follows: the destination by clicking it, an then click [Delete from List]. •...
  • Page 125 Sending Fax Documents from Computers B B B B C Click [Next] or [Previous] to check Specify the options you want to the image. use. Note ❒ To close the [Preview] win- To send a fax document at a dow, click [Cancel]. specific time ❒...

  • Page 126: Confirming Transmission Results By E-Mail

    Fax via Computer Note To store the fax document on the ❒ When data is transmitted from the Document Server LAN-Fax Driver via the “SmartDe- A Select the [Send to Document Serv- viceMonitor for Client” port, the “Data transfer completed” mes- er] check box, and then enter a sage appears on the computer's user name, file name, and pass-...
  • Page 127 Sending Fax Documents from Computers Note ❒ If there be any insufficient configu- ration in the e-mail menu on this machine, or if “Auto Specify Send- er Name” is set to “Off”, the LAN- Fax result notification e-mail will not be transmitted, and the LAN- Fax Result Report is printed out.

  • Page 128: Lan-Fax Result Report

    Fax via Computer LAN-Fax Result Report In case of being set at the LAN-Fax result e-mail report, if there be any insuffi- cient configuration in the e-mail menu on this machine, or if “Auto Specify Send- er Name” is set to “Off”, the LAN-Fax result notification e-mail will not be transmitted, and the LAN-Fax Result Report is printed out.
  • Page 129 Sending Fax Documents from Computers C C C C Edit an existing destination or Editing programmed destinations program a new one. A Select the destination you want Note to edit in the list. ❒ You can use files created in CSV The destination should appear format, as Address Book data.
  • Page 130 Fax via Computer - Using the machine's Address - Managing facsimile functions Book data in the destination using SmartDeviceMonitor for list of the LAN-Fax Admin You can save information about fax You can check information about this destinations registered to this ma- machine's fax functions using a com- chine in a personal computer as a puter and save files on a computer us-...

  • Page 131: Editing Fax Cover Sheets

    Sending Fax Documents from Computers D D D D Select a folder, and then enter a Editing Fax Cover Sheets file name. E E E E LAN-Fax Cover Sheet Editor allows Click [Save]. you to edit the format for fax cover sheets.

  • Page 132: Lan-Fax Operation Messages

    Fax via Computer G G G G H H H H Enter the sender information. Click [OK]. I I I I Note Specify a destination. ❒ You can enter company, depart- J J J J Click the [Send Options] tab and ment, and person names, and then select the [Attach a Cover telephone and fax numbers.

  • Page 133: Viewing Fax Information Using A Web Browser

    Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax messages With a user code (stored and their lists or print these messages reception file) programmed using a Web Image Monitor on a net- work computer.

  • Page 134: Printing Fax Information Using A Web Browser

    Fax via Computer F F F F ❒ You can change the printing or- To download the received fax mes- der of selected multiple messag- sage, click [PDF] or [Multi-page TIFF]. es. You can also have messages Clicking [PDF] causes Acrobat printed on both sides of paper.

  • Page 135: Programming Destination Information From Web Browser

    Viewing Fax Information Using a Web Browser E E E E Set the Internet Fax data format. Programming Destination Information from Web Browser To edit machine properties already programmed If the receiving machine is compliant with T.37 full mode Internet Fax, you A Click the radio button to the can program the receiver's properties left of the machine you want to...
  • Page 136 Fax via Computer Note ❒ If you change the mode to “Simple”, you cannot set ma- chine properties. E Click [OK] in the upper-right of the screen. The Address Book is displayed. Note ❒ To cancel the setting, click [Cancel] in the upper-right of the screen.

  • Page 137: Delivering Files Received By Fax

    Delivering Files Received by Fax Delivering Files Received by Fax ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer. Messages received by the machine •...
  • Page 138 Fax via Computer...

  • Page 139: Simplifying The Operation

    7. Simplifying the Operation Programs If you regularly send messages to a Limitation particular destination or transmit us- ❒ You cannot register the following ing the same functions, you can save using program No.1: repetitive keypad operations by reg- • Any destination istering this information in a Key- stroke Program.

  • Page 140: Registering A Priority Function Using A Program

    Simplifying the Operation B Perform the Send Later setting ❒ When you change a Keystroke till the procedure of pressing Program, press [Register] after [OK] to return to the standby pressing the program number mode. you want to change. If you make a mistake, press [Do not Reference Register] and return to step...

  • Page 141: Changing A Program Name

    Programs Changing a program name Deleting a Program A A A A A A A A Make sure that the machine is in Make sure that the machine is in facsimile mode and the standby facsimile mode and the standby display is shown.

  • Page 142: Using A Program

    Simplifying the Operation E E E E Press the { { { { Start} } } } key. Using a Program The fax number and specified time are shown on the display, and the Note machine starts to scan the original. ❒...

  • Page 143: Using The Document Server

    Using the Document Server Using the Document Server ❒ You can specify whether or not the The Document Server can store docu- ments from various applications. machine automatically deletes documents from the Document The documents that are stored using Server after a certain number of the facsimile function are available to days.

  • Page 144: Storing A Document

    Simplifying the Operation C C C C Press [Stored File]. Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ ❖ ❖ ❖ File names Scanned documents are automati- c a l l y a s s i g n e d n a m e s l i k e “FAX0001”...
  • Page 145 Using the Document Server ❒ To set an non-programmed Note user name, press [Non-pro- ❒ If you are not setting a user grammed Name], and then en- name, file name, or password, ter the name. User names proceed to step entered by pressing [Non-pro- ❒...

  • Page 146: Changing Information Of Stored Documents

    Simplifying the Operation B Enter a password using the Changing Information of number keys, and then press # ]. Stored Documents You can change the file name, user name, and password of stored docu- ments. To change a stored document, delete the document you no longer need, and then reprogram the new docu- ment.
  • Page 147 Using the Document Server D D D D ❒ To set a non-programmed user If you select a document for which name, press [Non-programmed a password is set, enter the pass- Name], and then enter the word, and then press [OK]. name.

  • Page 148: Deleting A Stored Document

    Simplifying the Operation C C C C C Enter a new password using Press [Manage / Delete File]. the number keys, and then # ]. press [# D D D D Select the document you want to D Press lower [Change]. delete.

  • Page 149: Managing Documents Saved In The Document Server From A Computer

    Using the Document Server G G G G Press [Exit]. Note ❒ When you send a document using H H H H Press [OK]. Fax, if the registration number in the Address Book registered to the The standby display appears. device is specified, you can send the document to a fax number on- Managing Documents Saved...
  • Page 150 Simplifying the Operation...

  • Page 151: Facsimile Features

    8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
  • Page 152 Facsimile Features ❖ ❖ ❖ ❖ Reception Settings Description Reference Allows you to switch the following reception p.147 “Reception Settings” functions on or off: • Switch Reception Mode • Authorized RX p.175 “Authorized RX (Authorized Recep- tion)” • Forwarding p.175 “Forwarding” •...
  • Page 153 Function List ❖ ❖ ❖ ❖ Administrator Tools Description Reference • Program / Change / Delete Standard Message p.155 “Administrator Setting” • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal •...

  • Page 154: Accessing User Tools (Facsimile Features)

    Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- Reference cording to the operations to be fre- p.141 “Function List” quently performed. D D D D Follow the displayed instructions Note to change the default, and then ❒...
  • Page 155 Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ Text Size Priority Note Use this function to specify the ❒ You cannot select Program character size of your originals for No.1 if program No.1 has not scanning. been programmed with pri- •...
  • Page 156 Facsimile Features ❖ ❖ ❖ ❖ Line Priority Setting • Stored File Use this function to specify the line • Send Later of usage. • Auto Document Note • 2 Sided Original ❒ The display may differ depend- • Closed Network ing on the line type you have.

  • Page 157: Reception Settings

    Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ RX Reverse Printing (Reception Re- Note verse Printing) ❒ Functions that appear dimmed Specify whether or not received have already been set. fax messages are to be printed from the last page received. Reception Settings •...

  • Page 158: E-Mail Settings

    Facsimile Features ❖ ❖ ❖ ❖ Print Reception Time Select the line type. Specify whether or not received date and time are to be printed at the bottom of received fax messag- • On • Off E-mail Settings Select a tray to deliver the re- ceived paper onto, and then ❖...
  • Page 159 Accessing User Tools (Facsimile Features) Press [On]. When the authorized e-mail ad- dress is set to “@aaa.abcd.com”: abc@aaa.abcd.com - accepted def@aaa.xyz.com - not accepted abc@abcd.com - not accepted Note ❒ No Error Report is output even when e-mail is discarded. Press [On].

  • Page 160: Ip-Fax Settings

    Facsimile Features ❖ ❖ ❖ ❖ Enable H.323 IP-Fax Settings Specify whether or not H.323 is used for IP-Fax transmission. Make settings to use IP-Fax. • On • Off Set H.323 for the gatekeeper, SIP for SIP server, and gateway for G3 fax if ❖...
  • Page 161 Accessing User Tools (Facsimile Features) The screen returns to that of Note Step B. ❒ A proxy server relays call re- quests and responses. ❒ A redirect server processes request destination inquiries. ❒ A registrar server registers location information of user agents (which correspond to telephones or facsimiles on public telephone lines) on an...
  • Page 162 Facsimile Features ❒ For documents sent using Press a gateway to register. a gateway to G3 Fax, ID numbers can be used. If the first several digits of IP-Fax number and the g a t e w a y - s p e c i f i c number are identical, doc- uments can be transmitted using the registered digits...
  • Page 163 Accessing User Tools (Facsimile Features) Enter the gateway address, Note and then press [OK]. ❒ If you do not want to de- The screen returns to that of lete the gateway you have Step G. selected, press [Do not De- lete].
  • Page 164 Facsimile Features...

  • Page 165: Administrator Setting

    9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
  • Page 166 Administrator Setting Function name Description Reference Box Setting By using SUB and SEP Codes p.180 “Box Settings” with these functions, you can send messages to another par- ty's box, and retrieve messag- es stored in boxes. Transfer Report Before using Transfer Re- p.190 “Transfer Report”...

  • Page 167: Using Administrator Settings

    Using Administrator Settings Using Administrator Settings Programming or changing Programming, Changing, and standard messages Deleting Standard Messages A Check [Program / Change] is se- Use this function to program stand- lected. ard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings.

  • Page 168: Storing, Changing, And Deleting An Auto Document

    Administrator Setting • Scan settings (resolution, original Deleting Standard Messages type, and image density) • Irregular scan area A Press [Delete], and then select the message you want to de- • Document name (16 characters lete. maximum) Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost.

  • Page 169: Deleting An Auto Document

    Using Administrator Settings F F F F Place the original, and then select Storing a file any scan settings you require. A Check [Program / Change] is se- lected. B Select [*Not Stored]. C Enter a file name, and then press [OK].

  • Page 170: Programming, Changing And Deleting A Scan Size

    Administrator Setting C C C C Press [Administrator Tools]. Note ❒ You can program up to two sizes. D D D D Press [Store / Change / Delete Auto Doc- ❒ You can specify a horizontal length ument]. from 128 to 1,200mm, or from 5.5 E E E E to 47 inches.

  • Page 171: Deleting A Scan Size

    Using Administrator Settings I I I I Press the { { { { User Tools/Counter} } } } key. Note ❒ Each time you press [mm] or The standby display appears. [inch], the units switch between “mm” and “inch”. If you enter a Deleting a scan size length and change the units by pressing [mm] or [inch], the...

  • Page 172: Printing Journal

    Administrator Setting Printing Journal Forwarding The Journal allows you to check a This function allows you to have mes- maximum of the last 50 communica- sages printed on the machine, and tions (receptions & transmissions) sent to a specified End Receiver. performed by the machine.

  • Page 173: Programming An End Receiver

    Using Administrator Settings ❒ When you wish to change the end Programming an End Receiver receivers depending on the for- warding destinations, specify the A A A A Press the { { { { User Tools/Counter} } } } key. end receivers by the forwarding destinations, at “Special Senders”.

  • Page 174: Quitting The Forwarding Function

    Administrator Setting F F F F Specify an End Receiver using the Quitting the forwarding function destination list, and then press A A A A [OK]. Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features].

  • Page 175: Memory Lock

    Using Administrator Settings A A A A ❒ This function is not available when Press the { { { { User Tools/Counter} } } } key. memory forwarding is performed to a folder destination. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools].

  • Page 176: User Parameters

    Administrator Setting E E E E Note Select [On] or [Off], and then press ❒ If you turn ECM off, you cannot [OK]. use the following functions: • JBIG Transmission • Super G3 Communication A A A A Press the { { { { User Tools/Counter} } } } key. Note ❒...
  • Page 177 Using Administrator Settings ❖ ❖ ❖ ❖ User Parameter List User Parameter Switches are outlined below. Switch Item 0 Forwarding Mark 3 TSI Print 0 Automatic printing of the Communication Result Re- port 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the Polling Reserve Report 4 Automatic printing of the...
  • Page 178 Administrator Setting Switch Item 0 Receive Service Call (SC) Possible Not possible Condition (Substitute Recep- (Substitute RX) (Reception off) tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
  • Page 179 Using Administrator Settings Switch Item 2 Whether you need to press Not necessary Necessary [Add] after entering a Quick Dial/Group Dial when broadcasting 7 Receive messages by pressing Off (The machine On (The machine the { { { { Start} } } } key when originals does not receive receives messages are not set.

  • Page 180: Changing The User Parameters

    Administrator Setting Switch Item 0 Quotation Priority for a desti- Paper Output Pri- Electronic Output nation when there is no desti- ority <Priority Or- Priority <Priority nation of the specified type. der> Order> 1. IP-Fax destina- 1. E-mail address tion 2.

  • Page 181: Printing The User Parameter List

    Using Administrator Settings Note Special Senders to Treat ❒ To cancel these settings, press Differently [Cancel]. The display returns to that of step By programming particular receivers H H H H E E E E G G G G in advance, you can set the following Repeat steps to change function for each receiver:...

  • Page 182: Authorized Reception

    Administrator Setting ❖ ❖ ❖ ❖ Using Full matching • Memory Lock • RX Reverse Printing Destination to be Number of pro- programmed grammed identifi- Note (Own Name) cations ❒ You can program up to 24 charac- NEW YORK ters for the sender. BRANCH ❒...

  • Page 183: Forwarding

    Using Administrator Settings ❒ You can select to receive only from ❒ Set folder destinations using the programmed senders or receive Address Book Management func- only from senders other than those tion under System Settings. See programmed in User Parameters. “Registering Folders”, General Set- See p.

  • Page 184: Memory Lock

    Administrator Setting For example, if blue paper is in Tray 1 Memory Lock and white paper is in Tray 2, the ma- chine prints the documents from Spe- Use this function to store incoming cial Senders on the blue paper and documents from programmed send- prints the documents from other ers (Special Senders) in memory with-...
  • Page 185 Using Administrator Settings F F F F Select the destination to program Note ❒ You must select only the item or change. you want to program. ❒ To cancel these settings, press [Cancel]. The display returns to that of step Authorized RX (Authorized Reception) A Select [Authorized RX].
  • Page 186 Administrator Setting C Press the destination key of a ❒ Deleting a destination speci- forward destination, and then fied as a forward destination press [OK]. from the destination table causes the settings of the for- ward destination to be delet- ed, so they must be registered again.
  • Page 187 Using Administrator Settings C Enter the print quantity using RX Reverse Printing (Reception the number keys, and then Reverse Printing) press [OK]. A Select [RX Reverse Printing]. B Select [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Set- tings] will result in the same setting made for “RX Reverse Printing”...

  • Page 188: Programming Initial Set Up Of A Special Sender

    Administrator Setting Programming Initial Set Up of a Special Programming Authorized RX and Sender Special RX Function A Select [Authorized RX] or [Special Use this function to program “Initial Set Up” of a Special Sender. You can RX Function]. also specify the Bypass Tray Paper B Select [On] or [Off], and then Size.
  • Page 189 Using Administrator Settings ❒ Each time you press [mm] or Note [inch], the units switch be- ❒ If you select [Auto Detect], the tween “mm” and “inch”. If machine recognizes the pa- y o u e n t e r a l e n g t h a n d per size automatically.

  • Page 190: Deleting A Special Sender

    Administrator Setting D D D D Press [Print List] next to “Program Deleting a Special Sender Special Sender”. Use this function to program “Initial Note Set Up” of a Special Sender. The By- ❒ To cancel printing, press [Can- pass Tray Paper Size can also be spec- cel].

  • Page 191: Programming/Changing Personal Boxes

    Using Administrator Settings Limitation Note ❒ You cannot set the same Box code ❒ You can specify a fax number, In- on two different boxes. ternet Fax destination and IP-Fax destination as the transmission ❒ Transmission or programming may destination. not be allowed if there is not ❒...
  • Page 192 Administrator Setting E E E E J J J J Check that [Program / Change] is se- Specify the settings you require. lected. If you do not want to program a F F F F password or receiver, proceed to Select a box to program.

  • Page 193: Deleting Personal Boxes

    Using Administrator Settings C C C C Press [Administrator Tools]. Programming an End Receiver D D D D Press [Box Setting]. A Press [Receiver]. E E E E B Select a destination using the Press [Delete], and then select the Quick Dial Table, and then box you want to delete.

  • Page 194: Programming/Changing Information Boxes

    Administrator Setting A A A A Press the { { { { User Tools/Counter} } } } key. Programming/changing Information Boxes This section describes how to set up an Information Box. You can store the following items: B B B B •...

  • Page 195: Deleting Information Boxes

    Using Administrator Settings I I I I L L L L Enter the SEP Code. Re-enter the password, and then press [OK]. Note ❒ To change the SEP Code, press Note [Clear] or the { { { { Clear/Stop} } } } key, ❒...

  • Page 196: Programming/Changing Transfer Boxes

    Administrator Setting B B B B Press [Facsimile Features]. Programming/changing Transfer Boxes C C C C Press [Administrator Tools]. This function turns your machine into D D D D a fax relay station. Documents sent Press [Box Setting]. with a SUB Code that matches the E E E E SUB Code programmed as a Transfer Press [Delete], and then select the...
  • Page 197 Using Administrator Settings ❒ If you delete a destination speci- • Password (optional) Up to 20 characters long and can be fied as a reception destination us- composed of digits 0-9, “#”, “*”, ing the destination table, the and spaces (the first character can- settings of the reception destina- not be a space).
  • Page 198 Administrator Setting H H H H Enter a Box name, and then press Note ❒ You can change the display [OK]. to the fax destination, Inter- Reference net fax destination, and IP- “Entering Text”, General Set- Fax destination using the tings Guide button on the right side of the I I I I...

  • Page 199: Deleting Transfer Boxes

    Using Administrator Settings E E E E C Re-enter the password, and then Press [Delete], and then select the press [OK]. box you want to delete. Note ❒ If you make a mistake, press With a programmed password [Clear] or the { { { { Clear/Stop} } } } key A Enter a password using the before pressing [OK], and number keys, and then press...

  • Page 200: Printing The Box List

    Administrator Setting Printing the Box List Transfer Report Follow the procedure below to print a For the Requesting Party to be able to l ist s ho w i ng th e c ur ren t ly p ro - receive Transfer Result Reports from grammed Personal Boxes, Informa- the Transfer Station, the Requesting...

  • Page 201: Programming A Confidential Id

    Using Administrator Settings E E E E Specify the fax number. Programming a Confidential ID Program a Confidential ID to print a Confidential Reception. See p.36 “Printing a Confidential Message”. Note ❒ If you do not program a Confiden- tial ID, you cannot receive a Confi- dential Transmission.

  • Page 202: Programming A Polling Id

    Administrator Setting ❒ If you make a mistake, press Programming a Polling ID [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try Program a Polling ID to use the again. Transfer Request, Transfer Station, ❒...

  • Page 203: Selecting Dial/Push Phone

    Using Administrator Settings E E E E ❒ If you make a mistake, press Press [Push Button Phone] or [Dial [Clear] or the { { { { Clear/Stop} } } } key be- Phone (10PPS)] to select the line, fore pressing [OK], and then try and then press [OK].

  • Page 204: Reception Report E-Mail

    Administrator Setting B B B B ❒ If the facsimile is set to store re- Press [Facsimile Features]. ceived documents, document re- C C C C c e p t i o n c a n b e n o t i f i e d t o a Press [Administrator Tools].

  • Page 205: Setting A User For Viewing Received And Stored Documents

    Using Administrator Settings B B B B Press [Facsimile Features]. Setting a User for Viewing C C C C Received and Stored Press [Administrator Tools]. D D D D Documents Press [Stored RX File User Setting]. E E E E The administrator can be specified for If you want to use a user code, managing documents stored on the...

  • Page 206: Menu Protection Settings

    Administrator Setting Note ❒ When a programmed user is de- leted from the destination list, a message “Deleted from Ad- dress Book” is displayed. Re-en- ter the user. H H H H Press [OK]. I I I I Press the { { { { User Tools/Counter} } } } key. The standby display appears.

  • Page 207: Solving Operation Problems

    10. Solving Operation Problems When an Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the tel- ephone line. If an error occurs during transmission, resend the original.

  • Page 208: Turning Off The Main Power / When A Power Failure Occurs

    Solving Operation Problems Turning Off the Main Power / When a Power Failure Occurs ❒ Make sure that 100% is shown on R CAUTION: the display before you unplug the • When you disconnect the power machine. If a lower value is shown, plug from the wall outlet, always some data is currently present in pull the plug (not the cable).

  • Page 209: When An Error Occurs Using Internet Fax

    When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified.
  • Page 210 Solving Operation Problems...

  • Page 211: 11. Appendix

    11. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is the correct type before you start. ❖...

  • Page 212: Selecting The Line Type

    Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Settings”. See p.193 “Selecting Di- al/Push Phone”.

  • Page 213: Optional Equipment

    Optional Equipment Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax messages at high resolution (Super Fine). This also allows you to receive fax messages at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.211 “Maximum Values”.

  • Page 214: Specifications

    Appendix Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm·200 × 100dpi (Standard character), 8 × 7.7/mm·200 × 200dpi (Detail character), 8 × 15.4/mm (Fine character: optional expansion memory required), 16 × 15.4/mm·400 × 400dpi (Super Fine character: optional expansion memory required) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution...
  • Page 215 Specifications ❖ ❖ ❖ ❖ Internet Fax Transmission and Reception Network LAN : Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) Transmit function E-mail 200 × 100dpi (Standard character), 200 × 200dpi (Detail char- Scan line density acter), 200 ×...

  • Page 216: Compatible Machines

    Appendix ❖ ❖ ❖ ❖ IP-Fax Transmission and Reception Network LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) 8 × 3.85mm·200 × 100dpi (Standard character), Scan line density 8 × 7.7mm, 200 × 200dpi (Detail character), 8 ×...

  • Page 217: Acceptable Types Of Originals

    Specifications Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Acceptable original size Maximum Paper thickness...
  • Page 218 Appendix Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. Note ❒...

  • Page 219: Original Sizes Difficult To Detect

    Specifications ❖ ❖ ❖ ❖ Inch Version Length –approx. 9.8" approx. 9.8"– ap- approx. 10.8"– approx. 12.4"– prox. 10.8" approx. 12.4" × × –approx. "×11"L 9.6" approx. 11"×17"L 11"×17"L 11"×17"L 11"×8 "K 9.6" – ap- prox. 10.6" approx. 11"×17"L 11"×17"L 11"×17"L 11"×8 "K...
  • Page 220 Appendix The following paper sizes are automatically detected in facsimile mode. ❖ ❖ ❖ ❖ Metric Version B4 JIS L Paper size A4KL B5 JISKL A5KL "×13" where orig- (F4) inal is placed × Exposure glass b- Auto detect × - Unable to auto detect ❖...

  • Page 221: Maximum Values

    Maximum Values Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Standard Expansion memory (Optional) Memory (with optional) 4 MB 28 MB...

  • Page 222: Index

    INDEX Default ID/Free Polling Reception , 14 180-Degree Rotation Printing , 98 Default ID Transmission , 11 , 12 , 74 2 Sided Printing , 97 Deleting Information Box Messages , 45 programmed destinations , 119 Address Book , 118 Destination Administrator Settings , 155 Adding , 21...
  • Page 223 ID Override Polling Reception , 14 On Hook Dial , 56 ID Override Transmission , 11 Optional Equipment , 203 Image Rotation , 78 , 99 Originals , 207 Immediate Reception , 83 Output Tray , 105 Immediate TX Result Report (Immediate Transmission) , 81 Information Boxes , 42 , 185 Page Reduction , 101...
  • Page 224 RDS (Remote Diagnostic System) , 198 Telephone Line , 201 Receiving Station , 52 , 87 Transfer Boxes , 189 Reception , 83 Changing , 186 Reception Features , 83 Deleting , 189 Reception File Print Quantity , 173 Printing , 190 Reception Functions , 87 Programming , 186 Reception Reverse Printing , 174...
  • Page 225 MEMO...
  • Page 226 MEMO B712-8521...
  • Page 227 Copyright © 2005...
  • Page 228 Printed in Japan B712-8521 B7128521...

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