Brother FAX-645 Manuals

Table of Contents

• • 3

    Table of Contents
  • 9

    Introduction
    • 9

      Using This Manual
      • 9

        Finding Information
    • 9

      About FAX/MFC
      • 10

        Fax Tones and Handshake
      • 10

        ECM (Error Correction Mode)
    • 11

      FAX-645 Control Panel Overview
    • 13

      FAX-685MC Control Panel Overview (MFC-960MC Panel Keys Are Same As FAX-685MC)
  • 15

    Location and Connections
    • 15

      Caution
    • 15

      Packing List
    • 16

      Choosing a Location
    • 16

      Remove Ribbon Protection Sheet
    • 17

      Assembly
      • 17

        Attach the Paper Wire Extension
      • 17

        Attach the Paper Tray
      • 17

        Attach the Output Paper Support
      • 18

        Loading the Paper
      • 18

        Acceptable Paper
    • 19

      Connections
      • 19

        Connecting the Machine
      • 20

        Multi-Line Connections (PBX)
        • 20

          If You Are Installing the FAX/MFC to Work with a PBX
      • 21

        Connecting an External Telephone Answering Device (TAD)
        • 21

          Connections
      • 22

        Outgoing Message (OGM) of External TAD
      • 22

        Sequence of External TAD Reception
    • 23

      Connecting an External Telephone
  • 24

    On-Screen Programming
    • 24

      User-Friendly Programming
      • 24

        Function Mode
      • 24

        Alternating Displays
      • 25

        Menu Selection Table
  • 29

    Initial Setup
    • 29

      Getting Started
      • 29

        Setting the Dialling Mode (Tone/Pulse)
      • 29

        Setting Date and Time
      • 30

        Setting the Station ID
        • 30

          Details for Entering Text
        • 31

          Inserting Spaces
        • 31

          Making Corrections
        • 31

          Repeating Letters
        • 31

          Special Characters and Symbols
      • 32

        Setting Beeper Volume
      • 32

        PABX and TRANSFER
      • 32

        Setting PABX
      • 33

        Setting the Speaker Volume
      • 33

        Setting the Ring Volume
      • 33

        Memory Storage
  • 34

    Setup Receive
    • 34

      Basic Receiving Operations
      • 34

        Select Answer Mode
        • 35

          To Select or Change Your Answer Mode
      • 36

        Setting Ring Delay
      • 36

        Setting F/T Ring Time (Only for F/T Receiving Mode)
      • 36

        Record FAX/TEL Outgoing Announcement (FAX/TEL OGM) (For FAX-685MC and MFC-960MC Only)
      • 37

        Fax Detect (Set ON By Default)
      • 37

        Printing a Reduced Incoming Document
      • 38

        Reception Into Memory if
    • 39

      Advanced Receiving Operations
      • 39

        Operation From an External or Extension Telephone
        • 39

          For F/T (FAX/TEL) Mode Only
        • 39

          Remote Call Transfer
        • 40

          To Transfer Telephone Call to the FAX/MFC
        • 40

          Changing Remote Codes
      • 41

        Printing a FAX in Memory (For FAX-645 Only)
    • 41

      Telephone Services
      • 41

        Caller ID (Caller Identification)
        • 41

          Advantages of Caller ID
        • 41

          For Business
        • 41

          At Home
      • 42

        How Does the Caller ID Work
        • 42

          The Caller ID Appears On the Display When Your Telephone Rings
        • 42

          Helpful Hints
        • 42

          The Caller ID Is Stored in Your Machine's Memory
      • 42

        Selecting a Caller ID From the Memory for Call Reply
        • 43

          Clearing the Caller ID Stored in Memory (Only for FAX-685MC and MFC-960MC)
        • 43

          Printing Caller ID List
      • 43

        Distinctive Ringing (Telstra™ Fax Stream Duet ® )
      • 44

        Set the Distinctive Ringing to ON
    • 44

      Polling
      • 44

        Secure Polling
      • 45

        Set for Polling Receive
      • 45

        Setup for Polling Receive with Secure Code
      • 45

        Setup Delayed Polling Receive
      • 46

        Sequential Polling
      • 46

        Cancelling a Scheduled Job
      • 47

        Setting PC Interface Mode (Only for MFC-960MC or with Multi-Function Link Option)

• 38

  1 If the MEMORY RECEPTION Switch Is ON at This Time

• 38

  2 If the MEMORY RECEPTION Switch Is OFF at This Time

  • 48

    Setup Send
    • 48

      Automatic Document Feeder (ADF)
      • 49

        Manual Transmission
      • 49

        Automatic Transmission
      • 49

        Manual and Automatic Fax Redial
      • 49

        Memory Transmission
    • 50

      Basic Sending Operations
      • 50

        Composing Electronic Cover Page
      • 51

        Cover Page for Next Fax Only
      • 52

        Always Send Cover Page
      • 52

        Using a Printed Cover Page
      • 53

        Cover Page Message
      • 53

        Composing Your Own Comments
      • 53

        Contrast
      • 53

        Resolution
    • 54

      Advanced Sending Operations
      • 54

        Overseas Mode
      • 54

        Call Reservation
      • 55

        Print Sample Call Back Message
      • 55

        Delayed Transmission (Timer)
      • 56

        Next-Fax Reservation
      • 56

        Multiple Resolution Transmission
      • 57

        Setup for Polling Transmit
      • 57

        Setup for Polling Transmit with Secure Code
      • 58

        Interrupting Timer and Polling Transmit Jobs
  • 59

    Automatic Dial Numbers and Dialing Options
    • 59

      Storing Numbers for Easy Dialing
      • 59

        Storing One Touch Dial Numbers
      • 60

        Storing Speed Dial Numbers
      • 60

        Changing One Touch and Speed Dial Numbers
      • 61

        Setting Up Groups for Broadcasting
    • 62

      Dialing Options
      • 62

        Manual Dialing
      • 62

        One Touch Dialing
      • 63

        Speed Dialing
      • 63

        Search
      • 64

        Redial
      • 64

        Answering Calls with the Speakerphone (For FAX-685MC and MFC-960MC Only)
      • 64

        Broadcasting
      • 65

        Mute
      • 65

        Pause
      • 65

        F/T (FAX/TEL) Mode
      • 65

        On Hook Dialling (For FAX-685MC and MFC-960MC Only)
  • 66

    Remote Fax Options (For FAX-645 Only)
    • 66

      Fax Forwarding
      • 66

        Programming a Fax Forwarding Number
    • 66

      Setting Fax Storage
    • 67

      Changing Remote Retrieval Access Code
    • 67

      Remote Retrieval
      • 67

        Using Remote Retrieval Access Code
      • 68

        Remote Commands
      • 69

        Retrieving Memory Status List
      • 69

        Retrieving Fax Messages
      • 70

        Changing Fax Forwarding Number
  • 71

    Message Centre (For FAX-685MC and MFC-960MC Only)
    • 71

      Message Centre Mode
      • 71

        Flexible Memory Settings (Message Storage)
      • 72

        Setting Up the Message Centre
      • 72

        Setting Message Storage
      • 72

        Recording Message Centre Outgoing Message
        • 73

          Listening to Outgoing Message (OGM)
        • 73

          Erasing Outgoing Message (OGM)
      • 73

        Activating Message Centre Mode
      • 73

        Message Indicator
      • 74

        What Happens When the Memory Is Full
      • 74

        Playing Voice Messages
      • 74

        Printing a Fax Message
      • 75

        Backup Printing Option
      • 75

        Erasing Messages
        • 75

          To Erase Voice Messages Individually
        • 75

          To Erase Messages All at Once
      • 76

        Setting Maximum Time for Incoming Messages
      • 76

        Setting Toll Saver
      • 76

        ICM Recording Monitor
      • 76

        Recording a Conversation
      • 77

        Fax Forwarding/Paging
        • 77

          Programming a Fax Forwarding Number
        • 78

          Recording the Paging Outgoing Message (OGM)
        • 78

          Programming the Paging Number
    • 79

      Remote Retrieval
      • 79

        Using Remote Retrieval Access Code
      • 79

        Changing Remote Retrieval Access Code
      • 80

        Remote Commands
      • 82

        Retrieving Memory Status List
      • 82

        Retrieving Fax Messages
      • 83

        Changing Fax Forwarding Number
  • 84

    Making Copies
    • 84

      Copy Functions
      • 84

        Making a Single Copy
      • 84

        Copy Options: Single or Multiple Copies, Reduce/Enlarge, Sort/Stack
  • 86

    Printing Reports
    • 86

      FAX/MFC Settings and Activity
      • 86

        To Print a Report
      • 87

        Transmission Verification (Xmit) Report
      • 87

        Journal Period
  • 88

    Important Information
    • 88

      Important Safety Instructions
  • 90

    Troubleshooting and Routine Maintenance
    • 90

      Troubleshooting
      • 90

        Error Messages
      • 93

        If You Are Having Difficulty with Your FAX/MFC
        • 93

          Printing or Receiving Faxes
        • 93

          Phone Line or Connections
        • 94

          Sending Faxes
        • 94

          Handling Incoming Calls
    • 95

      Routine Maintenance
      • 95

        Cleaning the Scanner
      • 95

        Cleaning the Print Head
      • 96

        Changing the Ribbon
  • 100

    Multi-Function Link (Option)
  • 101

    Specifications
  • 102

    Glossary
  • 108

    Index
  • 109

    Accesssory List
    • 110

      Change Fax Forwarding Setting
    • 110

      Check the Receiving Status
    • 110

      Retrieve a Fax