Brother FAX-645 Owner's Manual
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Brother FAX-645 Owner's Manual

Brother FAX-645 Owner's Manual

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FAX-645
FAX-685MC
MFC-960MC
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Summary of Contents for Brother FAX-645

  • Page 1 FAX-645 FAX-685MC MFC-960MC ®...
  • Page 2 Retain this Owner's Manual with your sales receipt as a permanent record of your purchase, in the event of a warranty service. WARNING Failure to use only GENUINE brother supplies will damage the machine and such ® damages will not be covered under warranty.

  • Page 3: Table Of Contents

    Finding Information............. 1-1 About FAX/MFC ............... 1-1 Fax Tones and Handshake........... 1-2 ECM (Error Correction Mode)..........1-2 FAX-645 Control Panel Overview..........1-3 FAX-685MC Control Panel Overview (MFC-960MC panel keys are same as FAX-685MC) ..... 1-5 Location and Connections .............. 2-1 Caution ..................
  • Page 4 Menu Selection Table............3-2 Initial Setup..................4-1 Getting Started................4-1 Setting the Dialling Mode (Tone/Pulse)......4-1 Setting Date and Time ............4-1 Setting the Station ID ............4-2 Details for Entering Text..........4-2 Inserting spaces ............... 4-3 Making corrections ............4-3 Repeating letters..............
  • Page 5 Changing Remote Codes..........5-7 Printing a FAX in Memory (For FAX-645 only)....5-8 Telephone Services ..............5-8 Caller ID (Caller IDentification) ......... 5-8 Advantages of Caller ID ..........5-8 For Business..............5-8 At Home................5-8 How Does the Caller ID Work? .......... 5-9 The Caller ID Appears on the Display When Your Telephone Rings ............
  • Page 6 Pause..................7-7 F/T (FAX/TEL) Mode ............7-7 On Hook Dialling (For FAX-685MC and MFC-960MC Only) ..... 7-7 Remote Fax Options (For FAX-645 Only)........8-1 Fax Forwarding ................8-1 Programming a Fax Forwarding Number......8-1 Setting Fax Storage ..............8-1 Changing Remote Retrieval Access Code........8-2...
  • Page 7 Remote Retrieval................ 8-2 Using Remote Retrieval Access Code......... 8-2 Remote Commands ............. 8-3 Retrieving Memory Status List ........... 8-4 Retrieving Fax Messages............. 8-4 Changing Fax Forwarding Number........8-5 Message Centre (For FAX-685MC and MFC-960MC Only) ..9-1 Message Centre Mode..............9-1 Flexible Memory Settings (Message Storage) ....
  • Page 8 Making Copies................10-1 Copy Functions................. 10-1 Making a Single Copy ............10-1 Copy Options: Single or Multiple Copies, Reduce/Enlarge, Sort/Stack..........10-1 Printing Reports ................11-1 FAX/MFC Settings and Activity..........11-1 To Print a Report ............... 11-1 Transmission Verification (Xmit) Report......11-2 Journal Period ..............

  • Page 9: Introduction

    Introduction Using This Manual Thank you for purchasing a Brother FAX/MFC. This FAX/MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your FAX/MFC to its fullest potential by taking a few minutes to read this manual.

  • Page 10: Fax Tones And Handshake

    Fax Tones and Handshake When someone is sending a fax, the FAX/MFC sends fax calling tones (CNG tones)— soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialing. During that time, the sending machine must begin the “handshake”...

  • Page 11: Fax-645 Control Panel Overview

    FAX-645 Control Panel Overview Liquid Crystal Display Hook The LCD displays messages to help Lets you dial telephone and fax you set up and operate your numbers without lifting the handset. FAX/MFC. Dial Pad Mute/Search Dials phone and fax numbers, and Lets you put calls on hold.
  • Page 12 Copy/Help (Left Arrow) (Right Arrow) Makes a copy. If no originals are in (Volume) the ADF, it prints a quick reference Help List. Moves the LCD cursor to the left or right. Adjusts speaker and ring Start volume. Starts an operation, such as sending Menu/Set a fax.

  • Page 13: Fax-685Mc Control Panel Overview (Mfc-960Mc Panel Keys Are Same As Fax-685Mc)

    FAX-685MC Control Panel Overview (MFC-960MC panel keys are same as FAX-685MC) Liquid Crystal Display Dial Pad The LCD displays messages to help Dials phone and fax numbers, and you set up and operate your can be used as a keyboard for FAX/MFC.
  • Page 14 Copy/Help Erase Makes a copy. If no originals are in Lets you delete voice messages, the ADF, it prints a quick reference fax messages or all messages. Help List. Play/Record Start Lets you listen to voice messages Starts an operation, such as and print fax messages stored in sending a fax.

  • Page 15: Location And Connections

    Location and Connections Caution Never install telephone wiring during a lightning storm. We recommend that this product be used with a surge protection device to protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

  • Page 16: Choosing A Location

    Choosing a Location Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and a standard, grounded power outlet. Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators.

  • Page 17: Assembly

    Assembly Attach the paper wire extension Attach the paper wire extension as shown Paper Wire in the illustration below. Extension Attach the paper tray Attach the paper tray. Make sure the wide Paper Tray pins on the paper tray are inserted firmly into the pockets on the top edge of the machine.

  • Page 18: Loading The Paper

    Loading the Paper The paper tray can hold about 30 sheets of paper. Temperature: 20˚C (68˚F) Humidity: Place paper in the paper tray. Tap the stack of paper so the edges are even. Acceptable Paper Size: Weight: 64gsm-90gsm (17 lb. – 24 lb.) Thickness: 0.08 –...

  • Page 19: Connections

    Connections Connecting the Machine Connect the handset, power cord, and telephone line cord. PC I/F jack is for Use with the Brother Multi-Function Link option. If you have not purchased this option then ignore this part. Connect the Handset. Connect the curled handset cord to the bottom of the handset and the back of the machine.

  • Page 20: Multi-Line Connections (Pbx)

    Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the FAX/MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the FAX/MFC for you.

  • Page 21: Connecting An External Telephone Answering Device (Tad)

    Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT. (Only for FAX-685MC and MFC-960MC) Set the Answer Mode to TAD:ANSWER MACH. (Only for FAX-645) On the FAX-685MC and MFC-960MC, set the Answer Mode to MC:MSG CTR. Do not connect a TAD elsewhere on the same phone line––your machine and TAD will both try to control the line.

  • Page 22: Outgoing Message (Ogm) Of External Tad

    Outgoing Message (OGM) of External TAD Timing is important in recording this message. Record four seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Try to record the shortest possible message on your telephone answering device (ideally less than 10 seconds).

  • Page 23: Connecting An External Telephone

    Connecting an External Telephone Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone to your machine, as shown below. External Extension Telephone Telephone Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.

  • Page 24: On-Screen Programming

    On-Screen Programming User-Friendly Programming We have designed your FAX/MFC with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your FAX/MFC has to offer. (See Using This Manual, page 1-1.) Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your FAX/MFC.

  • Page 25: Menu Selection Table

    Menu Selection Table If you have a basic understanding of how to program your FAX/MFC, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Menu Selection Table below.
  • Page 26 2. SETUP RECEIVE 6. MEM.RECEIVE Automatically stores any incoming faxes in its memory if it runs out of paper. 7. POLLING RX You call another FAX/MFC to — 5-12, 5-13 receive a fax from it. 8. PC INTERFACE Fax Receive Only/PC PC PRIORITY See Multi- (Only for...
  • Page 27 4. TEL.INDEX — 11-1 5. SYSTEM SETUP — 11-1 6. MEMORY STATUS — 11-1 8. REMOTE FAX OPT (FAX-645 Only) Function Description Factory Set More Info 1. FAX FWD Set your FAX/MFC to forward faxes. 2. FAX STORAGE Store incoming faxes in memory for remote retrieval.
  • Page 28 8. SETUP MSG CTR (FAX-685MC and MFC-960MC Only) Function Description Factory Set More Info 1. MESSAGE STORE Select if memory will store fax, DOC:OFF voice or both. VOICE:ON 2. BACKUP PRINT Automatically prints a copy of faxes received into memory. 3.

  • Page 29: Initial Setup

    Initial Setup Getting Started Setting the Dialling Mode (Tone/Pulse) Your machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. Press Menu/Set, 1, 1 The screen prompts you to DIALLING:TONE select TONE or PULSE.

  • Page 30: Setting The Station Id

    Setting the Station ID You can store your name, fax number, and telephone number to be printed on all fax pages. It is important that you enter the fax numbers in the internationally standardised format, i.e. in accordance with the following strict sequence: - The “+”...

  • Page 31: Inserting Spaces

    Inserting spaces If you want to enter a blank space, press twice. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop; the letters above and to the right of the cursor are deleted.

  • Page 32: Setting Beeper Volume

    Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving. Press Menu/Set, 1, 4.

  • Page 33: Setting The Speaker Volume

    Setting the Speaker Volume You can adjust the speaker volume when your FAX/MFC is on hook (after you pressed Hook or Speaker Phone), by selecting a speaker volume level. Press to adjust the volume level. The display shows the setting you are choosing.

  • Page 34: Setup Receive

    (See For F/T (FAX/TEL) Mode Only, page 5-6.) This mode is not recommended if extensions are in use. TAD (For FAX-645 only)—This is the only setting in which you can use an external answering machine. Your telephone answering device is connected to your FAX, and answers every call.

  • Page 35: To Select Or Change Your Answer Mode

    MFC-960MC only) To select or change your Answer Mode Press Mode. The screen displays your current FAX ONLY selection. FAX/TEL The options on the FAX-645 are: TAD:ANSWER MACH. MANUAL The options on the FAX-685MC and FAX ONLY MFC-960MC are: FAX/TEL...

  • Page 36: Setting Ring Delay

    (See Fax Detect (set ON by default), page 5-4 and Operation from an External or Extension Telephone, page 5-6 and For F/T (FAX/TEL) Mode Only, page 5-6.) Press Menu/Set, 2, 1. If you have a FAX-645, go to Step 3. to select Ring Delay and press Menu/Set. Press...

  • Page 37: Fax Detect (Set On By Default)

    Press Menu/Set, 8, 3. The screen prompts you to choose FAX/TEL OGM, MSG CTR OGM or PAGING OGM. to select FAX/TEL OGM and press Menu/Set. Press to select RECORD OGM? and press Menu/Set. Press Then pick up the handset to record a message. Replace the handset.

  • Page 38: Reception Into Memory If

    Press Menu/Set, 2, 5. The screen displays: 5.REDUCTION to select the reduction ratio you want–AUTO, 100%, 93%, 87%, or 75%. Choose 100% if you don't want a reduction. Press Menu/Set when the screen displays your selection. Press Stop to exit. If you receive faxes that are split on two pages, change the reduction to AUTO —OR—choose a lower reduction percentage.

  • Page 39: Advanced Receiving Operations

    Advanced Receiving Operations Operation from an External or Extension Telephone If you answer a fax call on an external or an extension phone, you can make your fax machine take over the call by using the Activation Code. When you press the 5 1, the machine starts to receive a fax.

  • Page 40: To Transfer Telephone Call To The Fax/Mfc

    To transfer telephone call to the FAX/MFC When you pick up the voice call at remote DECT cordless phone and would like to transfer it to the FAX/MFC, 8 1 at remote cordless phone. Press Activation Voice Code The FAX/MFC rings (pseudo-ring same as current F/T ring) and the display shows “PICK UP PHONE”.

  • Page 41: Printing A Fax In Memory (For Fax-645 Only)

    To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available. To PABX Users : Calling line identification signals are not generally delivered to your Brother FAX/ MFC if it is connected behind a private branch exchange (PBX) system or other call routing device.

  • Page 42: How Does The Caller Id Work

    You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the opposite party associated with a Caller ID number which has been captured into memory.

  • Page 43: Clearing The Caller Id Stored In Memory (Only For Fax-685Mc And Mfc-960Mc)

    Press Menu/Set. The caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and “NO CALLER ID” will appear on the display. Press to scroll through the Caller 25)98874344 IDs in the memory. Press Menu/Set To automatically dial the 25)09/11 15:25 Caller ID number, wait until the screen...

  • Page 44: Set The Distinctive Ringing To On

    Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the FAX/MFCs are set up for polling. You can use Secure Polling only with another Brother FAX/MFC. Your four-digit ID number must be entered on the FAX/MFC that polls for your documents.

  • Page 45: Set For Polling Receive

    Set for Polling Receive Polling Receive is when you call another FAX/MFC to receive a fax from it. Press Menu/Set, 2, 7. POLLING:STANDARD The screen displays SELECT < - - > & SET Press to choose STANDARD. Press Menu/Set. ENTER FAX NO. The screen prompts you to enter the fax THEN PRESS START number you want to poll, and then to press...

  • Page 46: Sequential Polling

    Enter the fax number (you can use One Touch or Speed Dial, or dial manually. Press Start. The machine makes the polling call at the time you entered. You can set up only one Delayed Polling. Sequential Polling Your FAX/MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 6.

  • Page 47: Setting Pc Interface Mode (Only For Mfc-960Mc Or With Multi-Function Link Option)

    Setting PC Interface Mode (Only for MFC-960MC or With Multi-Function Link option) If you connect your FAX/MFC to your PC, you can receive faxes into your PC. See the Multi-function Link Manual. After completing the setup for Multi-Function Link, you can select PC INTERFACE Mode (PC PRIMARY/PC RECEIVE ONLY/FAX RECEIVE ONLY) for routing incoming faxes.

  • Page 48: Setup Send

    Setup Send Automatic Document Feeder (ADF) Originals must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Your FAX/ MFC can only scan an image 20.8 cm wide, regardless the paper width. Make sure you place the original face down, top edge first. Adjust the paper guides to fit the width of your original.

  • Page 49: Manual Transmission

    Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. Place the original face down in the ADF. Pick up the handset and listen for a dial tone —OR—press Hook or Speaker Phone and listen for a dial tone. Enter the fax number you want to call.

  • Page 50: Basic Sending Operations

    Press 1 to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6. Enter fax number and press Start. If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel the scan.

  • Page 51: Cover Page For Next Fax Only

    Cover Page for Next Fax Only Make sure the Station ID is set up. (See Setting the Station ID, page 4-2.) This feature does not work without the Station ID. You can set the fax to send a cover page with a particular original. This cover page will include the number of pages in your original.

  • Page 52: Always Send Cover Page

    Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 4-2.) This feature does not work without the Station ID. You can set the FAX/MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 53: Cover Page Message

    Cover Page Message You can set up two custom comments. Composing Your Own Comments Press Menu/Set, 3, 2. The screen displays: COVERPAGE NOTE. Press to choose position 5 or 6 for your customized comment. Press Menu/Set. Use the dial pad to enter your customized comment (up to 27 characters). Press Menu/Set.

  • Page 54: Advanced Sending Operations

    Advanced Sending Operations Overseas Mode If you have difficulty sending a fax overseas, use the Overseas mode. After you send a fax using this feature, the feature turns itself off. Place the original face down in the ADF. Press Menu/Set, 3, 5. 5.OVERSEAS MODE Press to select ON (or OFF) and press...

  • Page 55: Print Sample Call Back Message

    Enter the fax number. Press Start. If you’ve set Call Reservation to ON, pick up your handset if the FAX/MFC rings. You cannot use automatic redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

  • Page 56: Next-Fax Reservation

    Next-Fax Reservation Even if your FAX/MFC is receiving another fax, you can set your machine to send your fax next. This way, you don’t have to wait for it to finish sending or receiving the other fax. You can dial this fax call manually, or by using Redial, One Touch, Speed Dial, or Chain dialing.

  • Page 57: Setup For Polling Transmit

    Setup for Polling Transmit Polled Transmit is when you set up your FAX/MFC to wait with a document so another FAX/MFC can retrieve it. Place document to be retrieved in feeder. Press Menu/Set, 3, 8. POLLING:STANDARD The screen displays: SELECT < - - > & SET Press to choose STNDARD and press Menu/Set.

  • Page 58: Interrupting Timer And Polling Transmit Jobs

    Interrupting Timer and Polling Transmit Jobs You can send a fax or make a copy now, even if you have the machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the function mode.

  • Page 59: Automatic Dial Numbers And Dialing Options

    Automatic Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your FAX/MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. If you lose electrical power, automatic dial numbers in memory will not be lost. Storing One Touch Dial Numbers You can store four fax/phone numbers that you can dial by pressing one key (and Start).

  • Page 60: Storing Speed Dial Numbers

    Press to Step 2 to store another One Touch number—OR—Press Stop to exit. When you dial an ALL DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored. If you must wait for another dial tone at any point in the dialing sequence, store a pause at that place in the number by pressing Redial/Pause.

  • Page 61: Setting Up Groups For Broadcasting

    Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key.

  • Page 62: Dialing Options

    Dialing Options You can use your FAX/MFC to make voice telephone calls, by dialing manually, or by using Search, One Touch or Speed Dial memory. You can use the handset or, if you have FAX-685MC and MFC-960MC, you can use the Speaker Phone to make and receive calls.

  • Page 63: Speed Dialing

    Speed Dialing Pick up the handset—OR—Press Hook or Speaker Phone. (See Storing Speed Dial Numbers, page 7-2.) When you hear a dial tone, press Search/Speed Dial, press #, then press the two- digit Speed Dial number. If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way;...

  • Page 64: Redial

    Redial If the last number you dialed was busy, press for easy dialing. Redial/Pause Answering Calls with the Speakerphone (For FAX-685MC and MFC-960MC Only) When the FAX/MFC rings, instead of lifting the handset, press Speaker Phone. . To end the call, press Speaker Phone. Speak clearly, toward the microphone If you have a bad telephone line connection, the other party might hear your voice echoed during the call.

  • Page 65: Mute

    Pick up the handset when you hear the other end from the monitor speaker. If you press Hook before lifting the handset, the call will be disconnected. (Only for FAX-645). On the FAX-685MC and MFC-960MC, you can now speak to the party at the other end without lifting the handset when you hear the other end from the speaker.

  • Page 66: Remote Fax Options (For Fax-645 Only)

    Remote Fax Options (For FAX-645 Only) This chapter is for Model FAX-645. If you have model FAX-685MC or MFC-960MC your remote fax options are handled by the Message Centre. Please see chapter 9, Message Centre. Fax Forwarding You can not use Fax Forwarding when “Fax Storage” is set to OFF.

  • Page 67: Changing Remote Retrieval Access Code

    Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the FAX/MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Changing Remote Codes, page 5-7.) Press Menu/Set, 8, 3.

  • Page 68: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the FAX/ MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 95 Changing Fax...

  • Page 69: Retrieving Memory Status List

    Retrieving Memory Status List You can retrieve the Memory Status List from a remote FAX/MFC to see if you have any fax messages. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

  • Page 70: Changing Fax Forwarding Number

    Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote FAX/MFC. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, enter 9 5 4. Enter the new number of the remote FAX/MFC where you want your fax messages forwarded (up to 20 digits), then press # #.

  • Page 71: Message Centre (For Fax-685Mc And Mfc-960Mc Only)

    Message Centre (For FAX-685MC and MFC-960MC Only) Message Centre Mode Message Centre Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax memory. Any voice or fax message can be retrieved remotely. Memory is shared between fax and voice messages, which are stored on a “first-come, first- served”...

  • Page 72: Setting Up The Message Centre

    Setting Up the Message Centre You must set up the Message Centre in the following order: Setting Message Storage. (See Setting Message Storage, page 9-2.) Record Message Centre Outgoing Message (MSG CTR OGM). (See Recording Message Centre Outgoing Message, page 9-2.) Activate Message Centre Mode.

  • Page 73: Listening To Outgoing Message (Ogm)

    Listening to Outgoing Message (OGM) Press Menu/Set, 8, 3. Press to select MSG CTR OGM (or FAX/TEL OGM or PAGING OGM) and press Menu/Set. Press to select PLAY OGM and press Menu/Set. Adjust volume by pressing Volume Press Stop to exit. Erasing Outgoing Message (OGM) Press Menu/Set, 8, 3.

  • Page 74: What Happens When The Memory Is Full

    What Happens When the Memory is Full... If the memory becomes full when you have set your machine to Message Centre mode, the machine will change to F/T mode automatically. In this mode, the machine can accept incoming faxes automatically. Then, if your machine should run out of paper, the answer mode will shift automatically to manual mode.

  • Page 75: Backup Printing Option

    Backup Printing Option When you choose DOC: ON in the Message Centre mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on. Press Menu/Set, 8, 2. BACKUP PRINT:ON SELECT &...

  • Page 76: Setting Maximum Time For Incoming Messages

    Setting Maximum Time for Incoming Messages Your FAX/MFC comes set to receive voice messages up to 30 seconds long. You can change this setting to any length from 20 seconds to 60 seconds, in 5-second increments. Press Menu/Set, 8, 4. MESSAGE 30 SEC? SELECT &...

  • Page 77: Fax Forwarding/Paging

    Fax Forwarding/Paging When Paging is set to ON, your machine dials the pager number you have programmed and, when connected, plays the Paging OGM that you have recorded. This activates your pager and let you know you have a fax or voice message in the Message Centre memory.

  • Page 78: Recording The Paging Outgoing Message (Ogm)

    Recording the Paging Outgoing Message (OGM) Before paging can work, you should first record the Paging OGM. Press Menu/Set, 8, 3. The screen prompts you MSG CTR OGM to choose an OGM. SELECT & SET Press to reach PAGING MSG. and press Menu/Set. to Select RECORD OGM? and press Menu/Set.

  • Page 79: Remote Retrieval

    Remote Retrieval Using Remote Retrieval Access Code Dial your fax number from a touch tone phone. When your FAX/MFC answers, immediately enter your Remote Retrieval Access Code. The FAX/MFC signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 long beeps—Fax and Voice message(s) No beeps—no messages The FAX/MFC then prompts you with two short beeps to enter a command.

  • Page 80: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the FAX/MFC and enter your Remote Retrieval Access Code (159 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details Playing Voice Messages After one long beep, the FAX/MFC plays In...
  • Page 81 Remote Commands Operation Details Changing Fax Forwarding/ If you hear one long beep, the change is Paging Setting accepted. If you hear three short beeps, you cannot change it because the conditions have 1 OFF not been met (Example: registering paging 2 Fax Forwarding number).

  • Page 82: Retrieving Memory Status List

    Retrieving Memory Status List You can retrieve the Memory Status List from a remote FAX/MFC to see if you have any fax messages. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

  • Page 83: Changing Fax Forwarding Number

    Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote FAX/MFC. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 5 4. Enter the new number of the remote FAX/MFC where you want your fax messages forwarded, then press # #.

  • Page 84: Making Copies

    Making Copies Copy Functions To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. Remember, your machine cannot scan anything closer than 4 mm from the edge of the paper.
  • Page 85 Press to select SORT or STACK. For example, select SORT. MULTI COPY:SORT To start copying now without enlarging or SORT P.01 FNE reducing, press Copy/Help. To reduce or enlarge the image, press ELG/RDC:100% ? Menu/Set. THEN COPY OR SET Press to select an enlargement or ELG/RDC:100% ? reduction ratio.

  • Page 86: Printing Reports

    Lists settings for INITIAL SETUP, SETUP 5.SYSTEM SETUP RECEIVE, SETUP SEND, PRINT REPORTS, TEL SERVICE, REMOTE FAX OPT (for FAX-645 only) and SETUP MSG CTR (for FAX-685MC and MFC-960MC only). Lists summary information and amount of 6.MEMORY STATUS memory in use.

  • Page 87: Transmission Verification (Xmit) Report

    Transmission Verification (Xmit) Report You can use the Xmit Report as a proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if there’s an error during transmission.

  • Page 88: Important Information

    Important Information Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
  • Page 89 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks. Refer all servicing to service personnel. This product has no mains ON/OFF switch. It is therefore highly important that access to the mains plug and the mains socket to which the plug is connected, is never obstructed, in case for some reason the mains power to the machine must be quickly disconnected.

  • Page 90: Troubleshooting And Routine Maintenance

    Troubleshooting and Routine Maintenance Troubleshooting Error Messages You may occasionally encounter a difficulty with your FAX/MFC or telephone line. If this happens, your FAX/MFC often identifies the problem and displays an error message. The list below explains the most common error messages. The ribbon is used up and printing is not CHANGE CARTRIDGE possible.
  • Page 91 Open the top cover by lifting the gray lever on the right side of the top cover. Top Cover Pull the jammed printout gently from the paper tray toward the front of the machine. If the printout is jammed, then pull it toward the back of the machine. YES! Printout is jammed 13 - 2...
  • Page 92 Original is jammed Contact the shop where you purchased or your MACHINE ERROR XX Brother Dealer for service. PRESS STOP KEY 13 - 3 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...

  • Page 93: If You Are Having Difficulty With Your Fax/Mfc

    The number you called does not answer or is busy. NO RESPONSE/BUSY You may also have reached a number not connected to a fax. Check the number and call again. You’ve tried accessing a One Touch or Speed Dial NOT REGISTERED location with no number assigned to it.

  • Page 94: Sending Faxes

    No Dial Tone on the Handset Press Hook or Speaker Phone—OR—Lift the handset. If you don’t hear a dial tone, check telephone line cord connections at the FAX/MFC and wall jack. Check that the handset is connected to the FAX/MFC’s handset jack. Test the wall jack with another single line telephone.

  • Page 95: Routine Maintenance

    Routine Maintenance Cleaning the Scanner Before cleaning, unplug the power cord for safety. Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not to bend the spring plate or drop anything into the FAX/MFC. White Bar Glass Strip Cleaning the Print Head...

  • Page 96: Changing The Ribbon

    WARNING Just after you have used the machine, the print head is extremely HOT! Changing the Ribbon Open the top cover by lifting the gray lever on the right side of the top cover. Remove the print cartridge containing the used ribbon and set it upside—down with the blue gear in the upper left corner.
  • Page 97 Take the used ribbon out of the cartridge: a. Snap out the upper white spool and slide the roll off the blue gear. (Do not remove the blue gear) b. Lift out the lower roll. Blue Gear Used Ribbon White Gear Cartridge Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position.
  • Page 98 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the rolls into the cartridge holders. Blue Gear Shiny side is face down White Spool Turn the upper right white spool clockwise to tighten the ribbon, as shown. Turn the cartridge over and re-install it into the machine: Insert the recessed first and place the cartridge into its four holders.
  • Page 99 Press down on both sides of the top cover to close it securely. You can save money by purchasing the Refill Ribbon Rolls. (Installation instructions will be included.) If you handle the print cartridge (frame) carefully, you can reuse it until it breaks. 13 - 10 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...

  • Page 100: Multi-Function Link (Option)

    Windows applications in your computer. Multi-Function Link is available at most Brother dealers and retailers. Installation instructions will be included with the Multi-Function Link package. However, it is important that you hook up your FAX to your computer before you install the software.

  • Page 101: Specifications

    Specifications Type Desktop facsimile transceiver Compatibility ITU-T Group 3 Coding System Modified Huffman (MH) Modem Speed 9600/7200/4800/2400; Automatic Fallback (FAX-645) 14400/12000/9600/7200/4800/2400; Automatic Fallback (FAX-685MC and MFC-960MC) Original Input Width 148 mm to 216 mm Scanning/Printing Width 208 mm Paper Tray...

  • Page 102: Glossary

    Delayed Fax Sends your fax at a later time that day. Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother FAX/MFC uses the new number to simulate a dedicated fax line.
  • Page 103 fax tones The signals sent by sending and receiving FAX/MFCs while communicating information. Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs. gray scale The shades of gray available for copying and faxing photographs. group number A combination of One Touch and/or Speed Dial numbers that are stored on a One Touch key for Broadcasting.
  • Page 104 remote access code The four-digit code that allows you to call and access your FAX/MFC from a remote location. resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and Photo. Rotary A form of dialing on a telephone line. scanning The process of sending an electronic image of a paper document into your computer.
  • Page 105 Index Alternating Displays ......3-1 Easy Receive .........5-4 Answer Mode ........ 5-1, 5-2 ECM (Error Correction Mode) .....1-2 AUTO DIAL REPORT ......11-1 Entering Text ........4-2 Automatic Transmission .......6-2 Erasing Messages ........9-5 External Telephone .......2-9 External Telephone Answering Device 2-7 Backup Printing ........9-5 Beeper Volume ........4-4 Beeps .............9-9 F/T (FAX/TEL) Mode ......5-1...
  • Page 106 Maintenance (Routine) .......13-6 Recording a Conversation ....9-6 Manual Dialing ........7-4 Redial (Automatic) ....... 6-2 MANUAL Mode ........5-1 Redial (Manual) ........6-2 Manual Transmission ......6-2 Reduction (Printing) ......5-4 Maximum Message Time .....9-6 Remote Codes (Changing) ....5-7 Memory Status List .......8-4 Remote Commands .....
  • Page 107 USER SETTINGS REPORT ....11-1 Verification (Xmit) Report ....11-1 I - 3 I N D E X...

  • Page 108: Index

    I - 4 I N D E X...

  • Page 109: Accesssory List

    4 re-fills for use in PC-401 Printing Cartridge *For optimum print quality and product perfomance within published specifications. Failure to use only GENUINE Brother supplies will damage the machine and such damages will not be covered under warranty. Change Answer Mode...

  • Page 110: Retrieve A Fax

    Retrieve a Fax Remote Commands Press 9 6. Change Fax Forwarding Setting then to Print a Memory Status List press 1, then enter the number of remote FAX/MFC, and then # #. After Press 9 5. the beep, hang up and wait. then to Turn feature off press 1.
  • Page 111 ® This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in their own countries. LE4249006 1 Printed in Malaysia...

This manual is also suitable for:

Fax-685mcMfc-960mc

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