Dymo XTL 500 User Manual
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Dymo XTL 500 User Manual

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Summary of Contents for Dymo XTL 500

  • Page 1 User Guide...
  • Page 2 QR Code used in this application is under the GNU Lesser General Public License 2.1. Trademarks DYMO and XTL are trademarks or registered trademarks in the US and other countries. All other trademarks are the property of their respective holders.

  • Page 3: Table Of Contents

    Contents About Your New Label Maker Registering Your Label Maker Getting to Know Your Label Maker Connecting the Power Charging the Battery Removing and Replacing the Battery About Labels Inserting the Label Cartridge Removing the Label Cartridge Selecting a Label Cartridge Removing the Label Backing Using Your Label Maker Keypad...
  • Page 4 Setting the Default Barcode Restoring the Label Application Default Settings Restoring Factory Default Settings Connecting the Label Maker to your Computer ™ Downloading and Installing DYMO ID Software Connecting the Label Maker to your Computer About DYMO ID Software Transferring Files...
  • Page 5 Cleaning the Cutter Blade Cleaning the Sensors Troubleshooting Images and Symbols WHMIS Electrical Pro AV Arrows Symbols Documentation Feedback Environmental Information Safety Precautions for Lithium Polymer Battery ® User Guide...

  • Page 6: About Your New Label Maker

    1/2”, 3/4”, 1”, 1 1/2”, or 2” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm, 41 mm, or 54 mm). Labels are available in a full range of temperature, chemical, and UV- resistant materials, including continuous tape and pre-sized labels. Visit www.dymo.com for information on obtaining labels and accessories for your label maker. Registering Your Label Maker Visit www.dymo.com/register to register your label maker online.

  • Page 7: Connecting The Power

    Connecting the Power The label maker is powered by a rechargeable, lithium-polymer (LiPo) battery. The battery installed in your label maker ships partially charged. For best results, fully charge the battery before using the label maker for the first time. See Power Status on page 10 for information about visually determining the battery charging status.

  • Page 8: Removing And Replacing The Battery

    See Using the Label Applications on page 14 for information about the types of labels you can use with each label application. Visit www.dymo.com for information on obtaining labels for your label maker. ™ User Guide...

  • Page 9: Inserting The Label Cartridge

    This chip contains rewind information that is read by the label maker and ™ DYMO ID software. This chip must be kept clean to function properly. Do not touch the electronic chip in the side of the cartridge;...

  • Page 10: Removing The Label Backing

    • Select Enter cartridge properties. You are asked to select the properties for the label you wish to create. Removing the Label Backing ™ DYMO XTL continuous labels have an easy-to-peel split Remove split backing back for easy removal of the label backing.

  • Page 11: Using Your Label Maker

    Using Your Label Maker Become familiar with the features and function keys on your label maker. Figure 10 1 On/Off (Cancel printing) Backspace/Delete 13 Caps lock 2 Home Return 14 Navigation 3 Print/Print options Rotate/Align 15 Back 4 Touch screen display 10 Space bar 16 New label/Clear 5 Favorites...
  • Page 12 You can change the amount of time the label maker remains in standby mode before automatically shutting off. See Changing the Auto Shut-off Time on page To turn power on Press To turn on the display when in s any key Pres once.
  • Page 13 Deletes a saved label. Also deletes a template or an image in a list screen added by you. Included images or templates cannot be deleted. Save key saves the labels you are currently editing. See Saving Labels on page 37. Favorites key opens the list of labels and images that you previously assigned to Favorites.

  • Page 14: Touch Screen Display

    Navigation Keys For most tasks you can use the touch screen to interact with the label maker. However, you can also use the navigation keys as follows: In a text box moves the cursor one character to the left or right. moves the cursor up or down one line.

  • Page 15: Status Bar

    Status Bar The status bar contains a number of indicators that show label information, label type, Caps lock, USB connection, and power status. Caps lock indicator Label type selected USB connection status Current label type and width Power status in label maker Power Status The power status is shown at the top right of the display and shows the current battery status.

  • Page 16: Action Bar

    The Home screen contains the following three actions: Continue editing Return to the label you were editing before pressing Open a previously saved label file. Open a saved label file Change the label maker settings. Settings Action Bar The Action bar below each screen contains actions that are specific to your current task.

  • Page 17: Using The Touch Screen

    View a series of labels, one at a time. Only available when the current file contains more than one label. Also used to locate label errors. Go to Undo or redo the previous action. Zoom in or out on the label being edited. Select Auto zoom to automatically resize the label to fit the display.
  • Page 18 ™ User Guide...

  • Page 19: Using The Label Applications

    Using the Label Applications The label maker includes a number of label applications that make it easy to create a label for your specific job. Label applications appropriate for the currently inserted label cartridge appear to the left of those label applications that are not compatible.

  • Page 20: Quick Label

    Quick Label The Quick Label is a simple, text-only label. No properties need to be set to get started. As you add or delete text, the length of the label will change automatically to fit the text. One text object is already included on the label by default. Barcodes, images, and shapes cannot be added, and you cannot create multiple labels using serialization.

  • Page 21: Patch Panel Label

    To create a general label From the Home screen, tap General. Follow the steps to configure your label. Add text and formatting. Patch Panel Label The Patch Panel editor allows you to quickly create a label that can be applied to datacom and electrical panels.

  • Page 22: Flag Label

    To create a patch panel label manually From the Home screen, tap Patch Panel. Follow the steps to configure your label. Add text and formatting. Flag Label The flag label is one of several cable management specific labels. The flag label consists of two matching segments that when wrapped around a cable form a flag allowing the user to see the same data from both sides.

  • Page 23: Cable Wrap Label

    Text size and style apply to the currently selected text. If no text is selected, the size and style apply to all the text in the text box. Laminated cable wrap labels can only be printed using pre-sized Laminated Wire/ Cable Wrap label cartridges.

  • Page 24: 110-Block Label

    One text object is automatically added to the label. You can add additional text box, barcode, image, or shape objects to heat-shrink tube labels. Text size and style apply to the currently selected text. If no text is selected, the size and style apply to all the text in the text box.

  • Page 25: Horizontal Breaker Label

    110-block labels can be printed on any type of continuous labels. The label properties you can set are: Block type C4-4 pair - Data grade C4-4 pair - Voice grade C5-5 pair - Voice grade Separator lines Yes - Print a separator line between each block. No - Don’t print a separator line between each block.

  • Page 26: Vertical Breaker Label

    Add formatting as desired. Vertical Breaker Label The vertical breaker label is one of two types of labels for use on a breaker box. See Horizontal Breaker Label on page 20. One text object is automatically added for each breaker. Additional text box, barcode, image, and shape objects cannot be added to vertical breaker labels.

  • Page 27: Asset Tracking Label

    The label properties you can set are: Label orientation Portrait (Default) Landscape Changing the label orientation removes any content on the label, creating a new blank label. Terminal block Number of blocks. Maximum: 99 blocks dimensions Block height. Minimum: 5/32” (3.8 mm); Maximum: 20” (508 mm) Label outline Yes - Show label outline.

  • Page 28: Distribution Panel Label

    Select the template you would like to use. Add text and formatting. Distribution Panel Label Distribution panel labels are created by specifying the number of connectors and the center to center distance between each connector. One text object is automatically added for each connector. Additional text box, barcode, image, and shape objects cannot be added to distribution panel labels.

  • Page 29: Pipe Marking Label

    The label properties you can set are: Label outline Yes - Show label outline. No - Hide label outline. (Default) Leader/trailer Yes - Blank space is equal at the beginning and end of the label. match No - No blank space is added at the end of the label. (Default) Available only when a continuous label cartridge is selected.

  • Page 30: Safety Label

    You can add text box, barcode, image, or shape objects to the label. Use serialization to automatically create a series of labels. See Creating a Series of Labels on page 35. Because arc flash labels are printed on pre-defined templates, no properties can be set.
  • Page 31 Select one of the following: • Recall once - Recall data from the previous label this one time only. You will continue to be asked each time data recall is available. • Always recall - Always recall data from the previous label. From now on data will always be recalled to the new label when possible.

  • Page 32: Editing And Formatting Text On Labels

    Editing and Formatting Text on Labels You can format text in a text box from the touch screen or using the keypad. The instructions in this section give both options when applicable. This section describes the following:  Changing text size and style ...

  • Page 33: Changing The Text Style

    Changing the Text Style You can add bold, italic, and underline to your text. You can also add a box around all the text in the selected text box. See Using the Label Applications on page 14 for how changes to the text style are applied to each type of label.

  • Page 34: Aligning The Text

    Aligning the Text The text on your label can be aligned left, center, or right, vertically and horizontally. Align Align Align Align Align Align left center right middle bottom To align the text Select a text box. Or, on the keypad, press The Text Alignment tool appears.

  • Page 35: Creating A Vertical Label

    The order in which the variations appear depends on the language you have selected. For example, if French is selected as the language and you hold down the letter a, you will see à á â ã ä å and so on through all the variations available. To insert a character Press and hold an alphanumeric key.

  • Page 36: Working With Objects On A Label

    Working with Objects on a Label Depending on the label type, you can add one or more text box, image, barcode, or shape objects to customize your label. See Using the Label Applications on page 14 for a description of which objects can be used on each label type.

  • Page 37: Inserting A Barcode

    Tap the image you want to insert. Move or resize the image as desired. To change the image Tap an image and press The image categories list appears. Select a new image. Inserting a Barcode The label maker can generate the following types of barcodes. Code 128 Codabar EAN 8...

  • Page 38: Inserting A Shape

    To edit a barcode Tap to select the barcode and press Select the property you wish to change. Change the settings. When finished editing the barcode, select Done. Inserting a Shape You can add shapes to your label. Layering shapes with text or images can produce highly customized designs.

  • Page 39: Moving An Object

    • Drag one of the resize handles on the sides of the object. • Press to resize the object in the direction of the arrows. • Press to resize the object in larger increments. If the object is too small to resize, tap to first zoom in on the label.

  • Page 40: Copying An Object

    To arrange objects Press and tap multiple objects. Tap and hold in the center of one of the objects. The Object manipulation menu appears. The Arrangement overlay appears. Tap an arrangement option. You can select additional objects while the Arrangement tool is displayed. Copying an Object You can copy and paste an object on the same label.
  • Page 41 You can select up to five characters for serialization. And, you can choose to create the series sequentially. (A1, A2, A3, B1, B2, B3...) Serialization creates new labels or, as in the case of a patch panel label, fills the existing cells on the label and, if necessary, creates new labels.

  • Page 42: Using The Library

    Using the Library You can save your labels to the label maker’s memory so that you can print them later or use them as a template for future labels of the same type. You can also transfer saved labels from the label maker to your computer. See Transferring Files on page 45.

  • Page 43: Using Favorites

    Using Favorites A quick way to access saved labels and images you use frequently is to assign them to Favorites. To add an image to Favorites From the edit screen, tap and select Image. Navigate to the desired image and tap in the upper corner of the image.

  • Page 44: Changing The Settings

    Changing the Settings You can change the following settings:  Changing the Language  Changing the Units of Measure  Changing the Screen Brightness  Changing the Auto Shut-off Time  Changing the Recall Data Setting  Setting the Print Options ...

  • Page 45: Changing The Auto Shut-Off Time

    Changing the Auto Shut-off Time To conserve power, the screen will dim after thirty seconds of inactivity and the label maker will enter standby mode after three minutes of inactivity. After ten more minutes of inactivity, the label maker automatically shuts off. You can change the amount of time the label maker remains in standby mode before automatically shutting off.
  • Page 46  As defaults through the Settings menu: the options will apply to all future print jobs. If you set defaults, you will still be able to change the print options individually for a specific label when needed. To change the default print options From the Home screen, tap and then Print options.
  • Page 47 Collated A101 A102 A103 A101 A102 A103 A101 A102 A103 Not collated A101 A101 A101 A102 A102 A102 A103 A103 A103 This setting is saved with your label file. To turn off collation Press and hold to display the print options menu. Select Collate and then select No.

  • Page 48: Setting The Default Barcode

    Tap Feed to advance the label by 1/4” (6 mm). Setting the Default Barcode The default barcode type will be inserted automatically each time you insert a barcode on a label. The factory default barcode type is Code 128. To change the default barcode From the Home screen, tap Select Default settings and then Default barcode.

  • Page 49: Connecting The Label Maker To Your Computer

    The label maker display will show Connected to PC and you will not be able to use the label maker keypad. ™ Each time you connect the label maker to the computer, DYMO ID software will automatically start. ™...

  • Page 50: About Dymo Id Software

    About DYMO ID Software ™ The following figure shows some of the major features available with DYMO ID software. Select a label maker Select a label cartridge Show or hide the Print a label Home screen Continue Open a editing the...
  • Page 51 ™ Refer to the DYMO ID software online Help or user guide for information about label maker software or template updates.

  • Page 52: Caring For The Label Maker

    Caring for the Label Maker Your label maker is designed to give you long and trouble-free service, while requiring only occasional maintenance. Clean your label maker from time to time to keep it Cleaning tool working properly. A cleaning tool is located inside the label compartment cover.

  • Page 53: Cleaning The Cutter Blade

    Cleaning the Cutter Blade Clean the cutter blade each time you replace the label cartridge. To clean the cutter blade Press the label compartment release and lift the cover. Remove the label cartridge. Pinch and Pinch the release lever on the pull up outside of the cutter blade and pull the cutter blade straight up to...

  • Page 54: Troubleshooting

    Troubleshooting Review the following if you encounter a problem with your label maker. Problem/Error Message Solution  Poor print quality Attach the power adapter to the label maker to recharge the battery. See Charging the Battery on page 2.  Clean the print head.
  • Page 55 Turn the label maker off and then on again. If this does not solve the problem, contact Customer support.dymo.com Support at If you need further assistance, visit the Support section of the DYMO Web site at support.dymo.com. ™ User Guide...

  • Page 56: Images And Symbols

    DYMO assumes no liability to any party for any incidental or consequential loss or damage caused by using the data content integrated into this device. The marks integrated into this device can be subject to periodic revision without notice.

  • Page 57: Ghs

    Prohibit Fire and Exit First Aid ™ User Guide...

  • Page 58: Whmis

    WHMIS The Hazard Symbols of WHMIS, http://www.hc-sc.gc.ca/ewh-semt/occup- travail/whmis-simdut/symbols-signaux-eng.php, Health Canada, 2011. Reproduced with the permission of the Minister of Public Works and Government Services Canada, 2012. Electrical Pro AV ™ User Guide...

  • Page 59: Arrows

    Arrows Symbols ™ User Guide...

  • Page 60: Documentation Feedback

    If you need more information on the collection, reuse, and recycling of this product, please contact your local or regional waste administration. You can also contact DYMO for more information on the environmental performance of our products. ™ User Guide...

  • Page 61: Safety Precautions For Lithium Polymer Battery

    Danger  Danger of explosion if a battery is incorrectly handled, charged, disposed or replaced. Replace only with the same or equivalent type recommended by DYMO.  When charging the battery, use dedicated chargers and follow the specified conditions. ...
  • Page 62 While Charging the Battery To reduce the risks associated with various hazards, which if not avoided, may result in minor or moderate injury and/or property damage: Caution  Thoroughly read this document before charging the battery.  Lithium cells must be completely discharged before disposal. ...

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