Polycom VVX 500 Quick Manual page 2

Polycom VVX 500 Business Media Phone
There are several options available to perform phone functions. These options depend
on your current view (phone, home, line, call, active call). Check your phone display for
your extension.
About the Touchscreen
Tap to select and highlight screen items. To scroll, touch the screen, and swipe your finger
up, down, right, or left. To go back to a previous screen, tap Back.
Basic Call Features
Internal calls can be dialed using the extension.
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For calls outside your company or user group, you will need to dial the ten-digit number
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you wish to call (ex. 703 555 1234).
Placing a Call
Pick up the handset, or press or . Enter the phone number, and tap
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From Lines View: Tap the phone Line, enter the phone number, and tap
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From Home View: Tap New Call, enter the phone number, and tap
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TIMESAVER: Placing Calls Quickly
Tap a recent call or Favorite, or tap a contact's phone
number in the Contact Directory.
Answering Calls
Press or tap Answer, pick up the handset, or press
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Answering a Second Call
To answer a new call while on an active call, tap Answer.The current call will be held.
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To reconnect with the first call, in Calls View, tap the original call and then
tap the Resume soft key.
Ending a Call
To end an active call, replace the handset, press , or press
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Or, tap End Call.
Place a Call on Hold
From Lines, Calls, or Active Call View, tap Hold. If you're in Calls View, remember to
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highlight the call first.
To resume a held call, tap Resume from either Lines or Calls View.
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Call Transfer
From Lines, Calls, or Active Call View, tap Transfer, and call the other
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party. When you hear the ringback sound, or after you talk with the other party, tap
Transfer.
Send Calls to Voice Mail
To send all calls to voice mail or disable ringing, tap the DND softkey. You will know that
your phone is Do Not Disturb mode when the icon is displayed in Lines View or
is displayed in Home View.
Forwarding Calls
To enable call forwarding, tap Settings from Home View, and tap Features >
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Forward. Tap the forwarding type to enable, type a forwarding number, and tap
Enable.
To disable call forwarding, tap Settings from Home View, and tap Features >
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Forward. Tap the forwarding type to disable, and tap Disable.
To enable per-call forwarding: As your phone rings, tap Forward, enter the
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forwarding number, and tap Forward.
Note: Call Forward may be unavailable on phones with a Shared Line Appearance.
Placing Conference Calls
Call the first party. From Lines, Calls, or Active Call View, tap Confrnc. Dial and
connect with the other party, and tap Confrnc.
.
From Lines or Calls View, you can:
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Tap Hold to hold the conference.
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.
Tap End Call to end the conference.
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Tap Split to end the conference and hold all participants.
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If you have an active and held call, tap Join to set up a conference.
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Favorites
Favorites are contacts you call most often. Favorites display in your Favorites list
and Lines view. They also display when you tap the phone line in Home View.
To view your Favorites list. Tap New Call from Home View, and tap Favorites.
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.
To make a contact a Favorite. Navigate to your Contact Directory and tap the
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contact. Tap Add to Favorites, and tap Yes to confirm.
To dial a Favorite. Tap the Favorite from Lines view or your Favorites list.
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To reorder your Favorites list. Update the contact's Favorite Index number in the
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Contact Directory.
Viewing Recent Calls
To view your Recent Calls list, tap New Call from Home View, and tap Recent.
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.
From the Recent Calls list, tap
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certain calls, or tap a call record to call the person.
Phone Controls
Muting the Microphone
During a call, press
again.
to sort and order calls, tap to display only
TIMESAVER: Viewing Recent Calls
Tap from Lines, Calls or Active Call View.
TIP: Saving Recent Callers to Your Directory
From your Recent Calls list, tap next to the call, and tap Save.
Enter additional information and tap Save.
so other parties can't hear you. To disable Mute, press
CLOUD UC QUICK GUIDE
Adjusting Volume
To change call volume, press during a call. To change the ringer volume,
press when the phone is idle or ringing.
Updating Ringtones
To change the incoming call ringtone, tap Settings from Home View,
and tap Basic > Ring Type. Tap the ringtone you want.
To set a ringtone for a contact, navigate to your Contact Directory and tap the
contact. Tap , update the contact's ring type, and tap Save.
Phone Views
Your phone has four main Views: Home, Calls, Active Call, and Lines View (the
default).
To change Views:
For Home View, press .
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From Home view, press to display either Lines, Calls, or Active Call View.
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To switch between Lines view and either Calls or Active Call View, swipe the
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screen.
Home View
Home View displays icons you can tap to access phone functions.
Touch and hold to display fewer icons. Touch and hold
to display more icons.
From Home View, tap the phone Line to display your phone Lines and Favorites -
contacts you can dial by tapping their name. To go back,
tap Close.
Lines View
Lines View displays phone Lines, Favorites, and soft keys.
If your phone is idle, you can:
Tap the phone Line to access the Dialer.
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Swipe to switch between Lines view and the Browser (if applicable).
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Calls View
Call View displays a list of all your calls.
Call color indicates status:
Dark green - Active call.
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Dark blue - Incoming and held calls.
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Bright green - Active call is highlighted.
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Bright blue - Incoming or held call is highlighted. Tap a call to highlight it. The soft
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keys apply to the highlighted call.
Active Call View
If a phone Line has only one call - and it's active - you can access Active Call View.
Entering Data
Use the onscreen keyboard or the dialpad keys to enter information.
To backspace, tap .
To use the onscreen keyboard, tap .
To type with the dialpad keys, press a key repeatedly to view the character options
and stop to select.
To type other characters, tap Encoding or Mode. When using the dialpad keys, use
the 1, *, 0, and the # keys.
or swipe the screen