Konica Minolta bizhub C200 User Manual
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Konica Minolta bizhub C200 User Manual

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User's Guide [Network Scan/Fax/Network Fax Operations]

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Summary of Contents for Konica Minolta bizhub C200

  • Page 1 User’s Guide [Network Scan/Fax/Network Fax Operations]...
  • Page 2 This User’s Guide describes the operating instructions, precautions for proper operation, and simple troubleshooting of the network scan/fax/network fax operations of bizhub C200. In order to allow functionality of this product fully and to use it effectively, please read this User’s Guide as necessary.

  • Page 3: To Check On The Function You Want To Use

    To check on the function you want to use This manual contains details on setting up the functions. Understanding general operation flow This manual provides a separate chapter "Operation flow" to describe how to use the major functions of this machine.

  • Page 4: Using Menu Trees

    Using menu trees Various functions can be specified for this machine. To find out the specific setting items under certain button, or the list of items that can be specified, refer to the "Menu tree" page. On the menu tree pages, there is a hierarchy of functions under one button.

  • Page 5: Table Of Contents

    Contents Introduction To check on the function you want to use ......................x-2 Understanding general operation flow ....................x-2 Using menu trees .............................x-3 Contents ..................................x-4 About this manual..............................x-12 Contents ..............................x-12 Functions covered in this manual ......................x-13 Network Scan functions ........................x-13 G3 fax function ............................x-13 Network Fax function ..........................x-13 Representation of product name ......................x-13 Screen images ............................x-13...
  • Page 6 Checking/programming the settings....................2-10 2.3.1 Checking the settings ..........................2-10 Mode Check-Destination........................2-10 Mode Check-Quality..........................2-10 Mode Check-Menu..........................2-10 2.3.2 Saving the current settings as the default settings ................2-11 2.3.3 Storing the current settings ........................2-11 Storing a program...........................2-11 Changing a program..........................2-12 Deleting the program name ........................2-13 Registration of basic information To begin operation ..........................
  • Page 7 Overseas..............................4-18 F-Code..............................4-18 4.3.7 Dial - Internet Fax ...........................4-18 Scanning Mode............................4-19 4.3.8 Dial - IP Addr. Fax ..........................4-19 4.3.9 Dial - IP Relay ............................4-20 Relay Dest...............................4-20 4.3.10 Dial - E-Mail ............................4-21 4.3.11 On-Hook (G3)............................4-21 4.3.12 Chain Dial (G3/I-FAX/IP/E-Mail/Relay)....................4-22 Quality settings ........................... 4-23 4.4.1 Quality (G3/I-FAX/IP/E-Mail/FTP/SMB/Relay) ..................4-23 Quality..............................4-23...
  • Page 8 Polling TX - Density ..........................4-36 Polling TX - Reduction/Area ........................4-36 Polling TX - Settings of transmission......................4-36 Polling TX - Background Adjustment .....................4-36 4.5.18 Application - Retrieve (G3)........................4-36 When specifying with one-touch dial buttons ..................4-37 When directly typed in ..........................4-37 4.5.19 Application - Polling RX (G3) ........................4-37 Redialing..............................
  • Page 9 7.3.4 One-Touch List ............................7-7 To print it out ............................7-7 Output example ............................7-7 7.3.5 Program List .............................7-8 Output example ............................7-8 Reports/lists common to G3/IP/I-FAX ....................7-9 7.4.1 Activity Report ............................7-9 7.4.2 TX Report..............................7-9 7.4.3 Broadcast Report ...........................7-10 7.4.4 Setting List..............................7-11 To print it out ............................7-11 Output example ............................7-11 Reports output in G3 Fax operations....................
  • Page 10 8.4.10 Registering SMB destinations ........................8-18 Host Name/IP Address ...........................8-18 File Path..............................8-18 User Name..............................8-18 Password ..............................8-19 8.4.11 Registering FTP destinations........................8-19 Host Name/IP Address ...........................8-19 File Path..............................8-19 Port .................................8-19 anonymous .............................8-20 User Name..............................8-20 Password ..............................8-20 Other parameters............................8-20 One-Touch/Box Reg. - Index ......................8-21 One-Touch/Box Reg.
  • Page 11 Document Management........................9-10 9.5.1 Document Management - TX Forwarding - Com. Mode (G3/IP/I-FAX/Relay/E-Mail/FTP/SMB) ...9-10 9.5.2 About Document Management ......................9-11 Document type ............................9-11 9.5.3 Document Management - RX Document - All Other Docs. (G3/IP/I-FAX/Relay/E-Mail) ......9-11 Password ..............................9-11 RX Doc. Settings ............................9-12 Forwarding Dest.
  • Page 12 10.4.4 SMB file transmission ..........................10-7 10.4.5 IP address fax transmission ........................10-7 10.4.6 IP relay transmission..........................10-8 10.4.7 Internet fax Full mode communication ....................10-8 10.5 When the message "Inform the service representative of the error code." appears (Service Call) ............................10-9 11 Appendix 11.1 Specifications............................

  • Page 13: Contents

    About this manual This document is a User’s Guide on the network scan, fax and network fax operations of bizhub C200. The following describes the contents of this manual and representation of the product name. This manual is intended for persons with basic knowledge of computers and this machine. For details on the Windows or Macintosh operating systems, or software applications, refer to the respective manuals.

  • Page 14: Functions Covered In This Manual

    Network Fax functions. Internet Fax IP Address Fax IP Relay Representation of product name Product name Representation bizhub C200 This machine, C200 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP Combination of OS...

  • Page 15: Explanation Of Manual Conventions

    Explanation of manual conventions C200 x-14...
  • Page 16 C200 x-15...

  • Page 17: User's Guides

    User’s Guides This machine is provided with printed manuals and PDF manuals on the User’s Guide CD. Printed manual Quick Guide [Copy/Print/Fax/Scan Operations] This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be followed for safe use of the machine.

  • Page 18: Before Using Network Scan/Fax/Network Fax Functions

    Before using Network Scan/Fax/Network Fax functions...

  • Page 19: Information

    Before using Network Scan/Fax/Network Fax functions Before using Network Scan/Fax/Network Fax functions Information 1.1.1 Transmission functions Function type This machine can send and receive scanned images over the network or telephone line. This User’s Guide contains descriptions of the following functions. Network Scan functions •...

  • Page 20: Precautions For Using Ip Address Fax

    Precautions for using IP Address Fax The IP Address Fax function is available only between the compatible models of Konica Minolta. We cannot guarantee proper operation other than the compatible models.

  • Page 21: Overview

    Before using Network Scan/Fax/Network Fax functions Overview 1.2.1 Available Network Scan functions "Scanning" refers to the operation of reading images of an original fed through the ADF or placed on the original glass. The Scan functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network.

  • Page 22: Scan To Smb

    Before using Network Scan/Fax/Network Fax functions Scan to SMB Scanned data can be sent to a shared folder on a specified computer. Enter the host name, file path and other information from the touch panel of the machine. Original Machine Scan data Memory Save to a shared folder...

  • Page 23: Polling

    Before using Network Scan/Fax/Network Fax functions Polling By sending a polling command, you can receive original data from other fax machines (polling RX). Also, you can save original data to be transmitted upon receiving polling command from other fax machines (polling TX).

  • Page 24: Ip Address Fax

    Before using Network Scan/Fax/Network Fax functions IP Address Fax This function enables fax transmission over an IP network. Specify the destination host name or IP address to send a fax. The differences between IP Address fax and G3 fax or Internet fax are as follows. The SMTP protocol is used for sending and receiving of the image data.

  • Page 25: Control Panel/Touch Panel

    Control panel/touch panel...

  • Page 26: Control Panel

    Control panel/touch panel Control panel/touch panel Control panel Fax/Scan Copy Reset Utility/Counter Mode Check Access Power Interrupt Accessibility Sto p Enlarge Display PQRS WXYZ Start Contrast Main Power Part name Description Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel. [Mode Check] key Press to check the various settings.
  • Page 27 Control panel/touch panel Part name Description [Contrast] dial Use to adjust the contrast of the touch panel. [Enlarge Display] key Press to enter Enlarge Display mode. [Accessibility] key Press to display the screen for specifying settings for accessibility functions. Reminder Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged.

  • Page 28: Touch Panel

    Control panel/touch panel Touch panel 2.2.1 Screen layout Part name Description Message display area Displays the status of the machine and details on operations. Functions/settings display area Displays softkeys to select functions. This area is for specifying the set- tings of various functions. Touch softkeys to display the corresponding screen for specifying the settings.

  • Page 29: Job List Display And Operations

    Control panel/touch panel Icon Description Indicates that it is time to replace the toner cartridge. Indicates that it is time to replace the imaging unit. Indicates that it is time to replace the waste toner box. Appears when an error occurs with the connection to the POP server. Indicates that an error occurred during an image stabilization operation, a print operation or a scan operation.

  • Page 30: Doc

    Control panel/touch panel Document Maximum number listed Document being sent or queued to be sent Sent documents Documents being received or received and queued to be printed Received documents Detail With software switch settings, the storage time for failed transmission documents can be specified. For details, refer to the User’s Guide [Network Administrator].

  • Page 31: Doc. - Rx Document

    Control panel/touch panel Check the details for the bulletin board user box, and then touch [OK]. – To delete the document, touch [Delete]. – To print the document, touch [Print]. Doc. - RX Document Received documents can be viewed arranged by type. Select a document type to check the documents. Type Description All Other Docs.

  • Page 32: Doc. - Secure Print

    Control panel/touch panel Select an RX user box. If a password has been specified with an F-code user box transmission, type in the password, and then touch [OK]. Check the details for the document, and then touch [OK]. – To forward the document, touch [Forward], and then specify the forwarding destination. Doc.
  • Page 33 Control panel/touch panel Touch [Secure Print ID], and then type in the ID for the confidential document. Touch [Secure Print Password], and then type in the password for the confidential document. Check the file names, and then select the desired confidential document. –...

  • Page 34: Checking/Programming The Settings

    Control panel/touch panel Checking/programming the settings 2.3.1 Checking the settings To check settings, such as the specified destination and document type, press the [Mode Check] key. The following information can be checked. Check/add destinations Quality settings Menu settings Mode Check-Destination The list of addresses specified as destinations is displayed.

  • Page 35: Saving The Current Settings As The Default Settings

    Control panel/touch panel 2.3.2 Saving the current settings as the default settings Specify the desired settings, for example, for the Quality and Menu parameters, and then press the [Mode Check] key. Touch [Register]. Touch [Default Settings]. 2.3.3 Storing the current settings Storing a program Destinations and scan settings can be saved as a program.

  • Page 36: Changing A Program

    Control panel/touch panel Touch [Program]. Touch the one-touch dial button to be programmed. Type in the program name, and then touch [Next]. – The program name can contain a maximum of 24 characters. Changing a program Program settings can be changed. Change the settings.

  • Page 37: Deleting The Program Name

    Control panel/touch panel Deleting the program name The name of a registered program can be edited or deleted. Touch the one-touch dial button for the program. To delete it, touch [Delete]. – Check the message that appears, and then touch [YES] to delete the program name. C200 2-13...

  • Page 38: Registration Of Basic Information

    Registration of basic information...

  • Page 39: To Begin Operation

    Registration of basic information Registration of basic information To begin operation When starting operation of the product for the first time, register the following. 3.1.1 Required environment and equipment The following table shows environment and equipment required to enable respective functions. Description Environment and equipment Network scan function...

  • Page 40: Network Settings

    Registration of basic information Network settings Assign an IP address to the machine and complete settings for the SMTP server, etc. For details, refer to the User’s Guide [Network Administrator]. Specifying the E-Mail address of the machine To send scanned data as an E-Mail message or to use the Internet fax function, register the E-Mail address on the machine beforehand.

  • Page 41: Address Registration

    Registration of basic information Address Registration Register the destination (address) of scanned/faxed data. Use one of the following registration methods. Using the touch panel of the machine Using Assistant tool for C200 from a computer on the network Detail For details on logging on to Assistant tool for C200, refer to the User’s Guide [Network Administrator]. 3.2.1 One-Touch The following types of one-touch destinations can be registered.

  • Page 42: Optional Settings

    Registration of basic information Optional settings Depending on the use, additional settings are also available. Setting display contents Set the contents to be displayed when the [Fax/Scan] key or the [Reset] key is pressed on the control panel. Note For details, refer to "Display Settings - Default Screen"...

  • Page 43: Transmitting Data

    Transmitting data...

  • Page 44: Operation Flow

    Transmitting data Transmitting data Operation flow 4.1.1 Scan/Network fax This section describes the flow of steps for sending scanned data and using Internet fax operations. Press the [Fax/Scan] key. Specify a recipient. On the One-Touch tab On the Dial tab 4-16) On the Search tab LDAP Search...
  • Page 45 Transmitting data Position the original. Press the [Start] key. Note If the optional fax kit has not been installed, [Address] appears instead of [Dial]. The LDAP Search screen appears if an LDAP server has been registered. C200...

  • Page 46: Fax (G3)/Broadcasting

    Transmitting data 4.1.2 Fax (G3)/Broadcasting This section describes the flow of steps for using G3 fax operations. Press the [Fax/Scan] key. Specify a recipient. On the One-Touch tab On the Dial tab 4-16) On the Search tab LDAP Search 4-14) 4-11) 4-13) Search One-Touch...
  • Page 47 Transmitting data Position the original. Press the [Start] key. Note If the optional fax kit has not been installed, [Address] appears instead of [Dial]. To send a broadcast transmission, select multiple recipients. The LDAP Search screen appears if an LDAP server has been registered. C200...

  • Page 48: Recalling A Program

    Transmitting data 4.1.3 Recalling a program This section describes the flow of steps for recalling a registered fax/scan program. Press the [Fax/Scan] key. Touch [One-Touch]. Select a program. Buttons registered with a program have a double frame around them. C200...
  • Page 49 Transmitting data Check the transmission settings. Quality 4-23) Fax Menu 4-28) Position the original. Press the [Start] key. Note For details and the procedure of program registration, refer to "Storing the current settings" on page 2-11. C200...

  • Page 50: Menu Tree In Fax/Scan Mode

    Transmitting data Menu tree in Fax/Scan mode The functions and settings that can be operated in Fax/Scan mode are structured as shown below. One-Touch tab Note For details, refer to "One-Touch" on page 4-11. Operations available on the One-Touch tab are as follows: Index List 4-12) Search tab...

  • Page 51: On-Hook

    Transmitting data G3-1 Change Comm. Fax* 4-16) Mode G3-2 Network Fax Internet Fax 4-18) IP Addr. Fax 4-19) IP Relay 4-20) E-Mail 4-21) Does not appear if the optional fax kit has not been installed. On-Hook Note For details, refer to "On-Hook (G3)"...

  • Page 52: Fax Menu Tab

    Transmitting data Fax Menu tab Note For details, refer to "Fax Menu" on page 4-28. [Menu] appears if the optional fax kit has not been installed. On the Fax Menu tab, settings can be specified for the following. Set 1 Sender 4-28) TX Report...

  • Page 53: Initial Screen For Fax/Scan Operations

    Transmitting data Initial screen for fax/scan operations 4.3.1 Screen layout Press the [Fax/Scan] key to display the following screen. Item Description Refer to [On-Hook] Touch this button to take the machine off the hook to p. 4-21 dial the number. [Chain Dial] Touch this button to dial recipients by combining des- p.

  • Page 54: One-Touch - Index List

    Transmitting data Note For details on registering one-touch destinations, refer to "One-Touch/Box Reg. - One-Touch" on page 8-11. For details on storing programs, refer to "Storing a program" on page 2-11. Detail A maximum of 210 destinations can be specified for the same transmission. However, if recipients are specified by directly entering them, only a maximum of 12 can be specified.

  • Page 55: Search One Touch

    Transmitting data The one-touch number settings can be specified as follows. To specify the one-touch number, press the [#] key, and then use the keypad to type in the three-digit number. 4.3.3 Search One Touch Destinations can be searched for by the name registered with the one-touch dial button. Perform the search with keywords.

  • Page 56: Ldap Search

    Transmitting data 4.3.4 LDAP Search Destinations registered on the LDAP server can be searched for and selected. Note In order to perform an LDAP search, an LDAP server that can be searched must first be registered in Administrator mode. For details on registering an LDAP server, refer to the User's Guide [Network Administrator].

  • Page 57: Ldap Search - Search Method - Item

    Transmitting data LDAP Search - Search Method - Item Select the field to be searched. Select "Name", "E-Mail", "Last Name", "First Name", "Fax Number", "City", "Company Name" or "Department". LDAP Search - Search Method - Key Word Type in the keyword to be searched for in the selected field. LDAP Search - Search Method - Condition Select "OR", "AND", "START", "ENDS WITH"...

  • Page 58: Dial

    Transmitting data 4.3.5 Dial Destinations that are not registered can be specified by directly entering them. To switch the communication mode, touch [Change Comm. Mode] at the bottom of the screen, and then select the desired mode. Detail With software switch settings, the machine can be set so that the Dial screen does not appear. For details, refer to the User’s Guide [Network Administrator].

  • Page 59: Dial - Fax

    Transmitting data 4.3.6 Dial - Fax Using the keypad, type in the fax number. Tone: If pulse dialing is being used, touch this button to send a push-button tone. This is used when a fax information service is being used. "T" appears in the screen. Pause: Touch this button to insert a pause when dialing.

  • Page 60: F-Code

    Transmitting data Overseas When faxing to a location where transmission conditions are poor, a slower transmission speed can be set to ensure that the fax can be sent. Detail This function cannot be used together with the following functions. Polling TX Polling RX Bulletin F-Code...

  • Page 61: Scanning Mode

    Transmitting data Note For details on registering domain names, refer to "One-Touch/Box Reg. - Domain Name" on page 8-22. If the optional fax kit has not been installed, [Address] appears instead of [Dial]. Scanning Mode With Internet faxing, when the fax is sent using a transmission size, transmission resolution or coding method that is not supported by the receiving device, it may not be possible for the recipient to view the received data.

  • Page 62: Dial - Ip Relay

    Transmitting data Note For details on the network settings, refer to the User’s Guide [Network Administrator]. If the optional fax kit has not been installed, [Address] appears instead of [Dial]. Detail If settings have been specified for "SMTP Authentication User Name" and "SMTP Authentication Password"...

  • Page 63: Dial - E-Mail

    Transmitting data Detail Relay stations must be registered in advance. For details, refer to the User’s Guide [Network Administrator]. If settings have been specified for "SMTP Authentication User Name" and "SMTP Authentication Password" on the relay station, the SMTP authentication user name and SMTP authentication password must be specified on the machine sending the fax when the relay station is registered.

  • Page 64: Chain Dial (G3/I-Fax/Ip/E-Mail/Relay)

    Transmitting data 4.3.12 Chain Dial (G3/I-FAX/IP/E-Mail/Relay) Destinations can be specified using a combination of one-touch dial buttons and direct dialing. A maximum of 192 digits can be dialed. If company extension numbers or access numbers for a fax communication network or for a contracted telephone company are registered with different one-touch dial buttons, the recipient can be specified by combining the one-touch dial buttons.

  • Page 65: Quality Settings

    Transmitting data Quality settings Touch [Quality] to specify detailed settings for scanning. 4.4.1 Quality (G3/I-FAX/IP/E-Mail/FTP/SMB/Relay) Quality Select the type according to the contents of the original. The original type can be selected from the following: Detail The Quality setting is returned to its default after each transmission. Even if a high resolution is specified for "Quality", the setting selected for "TX Resolution (Max.)"...

  • Page 66: Map

    Transmitting data Select this setting when sending originals containing pencil markings or fine colored lines or originals with a background color, such as maps. Dot Matrix Select this setting for originals containing text that generally appears faint. With this setting, text is reproduced darker, for example, with text originals written in pencil.

  • Page 67: Reduction/Area (G3)

    Transmitting data 4.4.3 Reduction/Area (G3) When sending an original smaller than B4 size, it is sent with its original dimensions. B4-size originals or larger are automatically reduced to fit the size of paper loaded in the recipient’s machine, then sent. This machine can be set so that original are sent with their original dimensions, instead of being reduced.

  • Page 68: Color (E-Mail/Ftp/Smb)

    Transmitting data 4.4.4 Color (E-Mail/FTP/SMB) Specify an option for scanning in color or for scanning in black and white. Some color settings may not be available, depending on the setting for "File Type". The possible combinations of the "File Type" and "Color" settings are shown below. Full Color Gray Scale Black...

  • Page 69: Scan Setting

    Transmitting data File Type The following file types are available. Item Description Saves the data in the PDF format. TIFF Saves the data in the TIFF format. JPEG Saves the data in the JPEG format. Some file type settings may not be available, depending on the setting for "Color". The possible combinations of the "File Type"...

  • Page 70: Fax Menu

    Transmitting data Fax Menu Touch [Fax Menu] to specify detailed transmission settings. Detail The Fax Menu settings are returned to their defaults after each transmission. 4.5.1 Set 1 - Sender (G3/IP/I-FAX/Relay) Select whether or not sender information is included on transmitted documents. Setting Description TSI Only...

  • Page 71: Set 1 - Tx Report (G3/Ip/I-Fax/E-Mail/Ftp/Smb/Relay)

    Transmitting data 4.5.2 Set 1 - TX Report (G3/IP/I-FAX/E-Mail/FTP/SMB/Relay) Specify the timing for printing the transmission results report. Setting Description Default The settings previously specified in Administrator mode are displayed. Select this setting to print the result report, regardless of the transmission result. If TX Fails Select this setting to print the result report only if a fax could not be sent.

  • Page 72: Set 1 - Rotation Tx (G3/I-Fax/Relay)

    Transmitting data 4.5.5 Set 1 - Rotation TX (G3/I-FAX/Relay) Select whether to prevent automatic reduction of the original according to the orientation in which the original is loaded. If this function is selected, an A4-size original is sent as an A4-size original, regardless of whether it is loaded in the portrait or landscape orientation.

  • Page 73: Set 2 - Stamp (G3/Ip/I-Fax/Relay/E-Mail/Ftp/Smb)

    Transmitting data 4.5.8 Set 2 - Stamp (G3/IP/I-FAX/Relay/E-Mail/FTP/SMB) When sending a fax using the ADF, each scanned original page can be stamped to indicate the scanned pages. Select the position of the stamp. Detail If the "Quick Scan TX" function is specified, it will be canceled when the "Stamp" function is specified. In order to use the "Stamp"...

  • Page 74: Fax - Password Tx (G3)

    Transmitting data 4.5.10 Fax - Password TX (G3) This function sends a transmission with a password applied. If the recipient’s fax machine is set for closed network receptions, the sender’s fax machine must transmit with the same password as the closed network reception password.

  • Page 75: Network - Subject Selection (E-Mail/I-Fax)

    Transmitting data 4.5.12 Network - Subject Selection (E-Mail/I-FAX) Previously registered information can be inserted as the subject of e-mail messages. Select a subject, and then touch [OK]. Detail The subject text must be registered in advance from the Network Settings screen. For details, refer to the User’s Guide [Network Administrator].

  • Page 76: Url Notification (Ftp/Smb)

    Transmitting data 4.5.15 URL Notification (FTP/SMB) With FTP or SMB file transmissions, an e-mail message can be sent to notify the recipient that the job is completed. Specify the e-mail address where this notification message is to be sent. From the e-mail addresses registered as one-touch destinations, select the notification address. Before specifying a setting for URL notification, register the e-mail address to receive the notification as a one-touch destination.

  • Page 77: Bulletin Setting - Settings Of Transmission

    Transmitting data Bulletin Setting - Settings of transmission The following functions are available. For details, refer to the corresponding pages. Bulletin Setting - Background Adjustment For the setting procedure,refer to "Background Adjustment (G3/I-FAX/IP/E-Mail/FTP/SMB/Relay)" on page 4-27. Function Refer to Sender p.

  • Page 78: Polling Tx - Quality

    Transmitting data Polling TX - Quality For the setting procedure, refer to "Quality (G3/I-FAX/IP/E-Mail/FTP/SMB/Relay)" on page 4-23. Polling TX - Density For the setting procedure, refer to "Density (G3/I-FAX/IP/E-Mail/FTP/SMB/Relay)" on page 4-24. Polling TX - Reduction/Area For the setting procedure, refer to "Reduction/Area (G3)"...

  • Page 79: When Specifying With One-Touch Dial Buttons

    Transmitting data When specifying with one-touch dial buttons When specifying the sender with one-touch dial buttons, the F-code must be registered in advance. Specify the time that the fax is to be received, and then press the [Start] key. When directly typed in Specify settings for the following, and then press the [Start] key.
  • Page 80 Transmitting data Specify the time that the fax is to be received, and then press the [Start] key. – When specifying with one-touch dial buttons, the F-code must be registered in advance. C200 4-38...

  • Page 81: Redialing

    Transmitting data Redialing Redialing refers to the action to send the same recipient again. Redialing takes place after a certain length of time when the line is busy and transmission has failed. 4.6.1 Redial If transmission has failed because the line is busy, the recipient’s number is automatically redialed. Until successfully redialed, the transmission job is handled as a scheduled job in a redialing queue.

  • Page 82: Receiving Data (G3/Ip/I-Fax)

    Receiving data (G3/IP/I-FAX)

  • Page 83: Receiving (G3)

    Receiving data (G3/IP/I-FAX) Receiving data (G3/IP/I-FAX) Receiving (G3) 5.1.1 Auto RX (fax priority) Specify this function when using the telephone line as a dedicated line for fax transmission. When the specified number of rings is detected, fax reception begins automatically. During reception, appears at the bottom of the screen to indicate that a fax is being received.

  • Page 84: Receiving (I-Fax)

    Receiving data (G3/IP/I-FAX) Receiving (I-FAX) There are two ways to receive Internet faxes: automatic retrieval and manual retrieval. When this machine receives a fax, it performs the appropriate operation (prints it, forwards it or receives it), depending on the RX Document settings specified in Administrator mode.

  • Page 85: Activity Report

    Receiving data (G3/IP/I-FAX) 5.2.3 Activity Report This machine can be set to request from the recipient a reception result for Internet faxes. In addition, if there was a request from the sender or if the fax was not received correctly, an e-mail message (MDN or DSN) can be returned to inform the recipient of the reception result for the e-mail message.
  • Page 86 Receiving data (G3/IP/I-FAX) Detail To print the header in the received document, set "RX Doc. Header Print" in the Network Setting screen of Administrator mode to "ON". For details, refer to the User’s Guide [Network Administrator]. C200...

  • Page 87: Receiving (Ip)

    Receiving data (G3/IP/I-FAX) Receiving (IP) When this machine receives an IP address fax, it performs the appropriate operation (prints it, forwards it or receives it), depending on the RX Document settings specified in Administrator mode. Detail Use the Document Management settings in Administrator mode to specify the details for printing/forwarding/receiving received IP address fax documents.

  • Page 88: Memory Reception

    Receiving data (G3/IP/I-FAX) Memory reception 5.4.1 About memory reception If the received document cannot be printed, for example, because of a paper misfeed or empty consumables, the document is saved in the memory until it can be printed. This is called "memory reception". After the problem, such as the paper misfeed, is corrected, the received document that was saved is automatically printed.

  • Page 89: Printing Received Faxes

    Receiving data (G3/IP/I-FAX) Printing received faxes When printing the received fax, the page size of the received document is compared with the size of the loaded paper, and the fax is printed reduced by the specified zoom ratio or it is printed reduced to fit in the paper.

  • Page 90: Printing Reduced To Fit The Paper

    Receiving data (G3/IP/I-FAX) 5.5.2 Printing reduced to fit the paper The paper sizes that can be received are A5 w, B5 v, B5 w, A4 v, A4 w, B4 w and A3 w. If paper the same size as the received document is not loaded, either paper of one size larger is selected or the document is automatically reduced.

  • Page 91: Rti

    Receiving data (G3/IP/I-FAX) If document information is attached to the received document, the reception information (such as the date, time, and number of pages) is printed on the received document. The information that is printed differs depending on the sender's settings. Detail Other information such as the document number, starting date and time of the reception, time required to receive it, sender's name, mode, number of printed pages, and transmission results can be viewed...

  • Page 92: Useful Functions (G3/Ip/I-Fax)

    Useful functions (G3/IP/I-FAX)

  • Page 93: Memory Rx (Gs3/Ip/I-Fax)

    Useful functions (G3/IP/I-FAX) Useful functions (G3/IP/I-FAX) Memory RX (GS3/IP/I-FAX) Received documents can be stored in the memory and printed out as needed. This function is referred to as memory RX. Received documents are stored in Memory RX user boxes. Browse documents in user boxes to perform printing operations.

  • Page 94: Confidential Communication (G3)

    Useful functions (G3/IP/I-FAX) Confidential communication (G3) Use this function to exchange an original to be sent/received to/from a particular person using a confidential user box. Sending an original to a confidential user box on the recipient machine is referred to as confidential transmission, and receiving an original in a confidential user box on this machine, as confidential reception.

  • Page 95: Polling Tx/Rx (G3)

    Useful functions (G3/IP/I-FAX) Polling TX/RX (G3) 6.3.1 Polling TX In order to send an original with a polling command from the recipient, the original must first be stored in the machine's memory. For the procedure for saving a document in a Polling TX user box, refer to "Application - Polling TX (G3)"...

  • Page 96: Bulletin (G3)

    Useful functions (G3/IP/I-FAX) Bulletin (G3) It is possible to register a bulletin board on the machine in order to post documents to be browsed. To register a bulletin board, register a bulletin board and save a document in the user box mode. When retrieving a document from a bulletin board, printing or deleting operations can be performed.

  • Page 97: Sending/Receiving Data Using Extension Lines (G3)

    Useful functions (G3/IP/I-FAX) Sending/receiving data using extension lines (G3) If the optional fax multi line is installed, separate settings can be specified on extension lines. The following functions can be specified: Self-Telephone # Information: The dialing scheme can be specified. Settings can be specified for these parameters from the Fax Settings screen in Administrator mode.

  • Page 98: Forwarding Fax (G3)

    Useful functions (G3/IP/I-FAX) Forwarding Fax (G3) A received document can be forwarded to a preset destination. The following functions can be specified: The machine can be set up so that the forwarding function is enabled and, at the same time, the fax document is printed on the machine.

  • Page 99: Explanation Of Reports/Lists

    Explanation of reports/lists...

  • Page 100: Types Of Reports/Lists

    Explanation of reports/lists Explanation of reports/lists Types of reports/lists The following types of reports and lists can be printed on this machine. Reports that are printed automatically, printed by a specified printing method, and that are printed when ordered as needed. In addition, the lists that can be printed are described below. Report Name Description Activity Report...

  • Page 101: Print List Menu Tree

    Explanation of reports/lists Print List menu tree Parameters that can be specified in Utility mode for printing lists and reports are shown below. Admin. Print Lists Setting List 7-11) Print Lists TX Report 7-4) RX Report 7-5) Bulletin LIst* 7-6) One-Touch List 7-7) Program List...

  • Page 102: Common Lists

    Explanation of reports/lists Common lists 7.3.1 TX Report This report provides a record of transmission jobs, including the document number, starting date and time of the transmission, required time, recipient’s name, mode, number of sent pages and transmission volume. The machine is set to print this report after every 50 transmission jobs.

  • Page 103: Rx Report

    Explanation of reports/lists 7.3.2 RX Report This report provides a record of reception jobs, including the document number, starting date and time of the reception, required time, sender's name, mode, number of sent pages and transmission result. The machine is set to print this report after every 50 reception jobs. This report can be printed manually by touching [Print Lists].

  • Page 104: Bulletin List

    Explanation of reports/lists 7.3.3 Bulletin List A list of the names of documents registered on bulletin boards can be printed. Press the [Utility/Counter] key, and then touch [Print Lists], then [Bulletin List]. Detail With software switch settings, the machine can be set so that lists can be printed only by the administrator and so that registered destinations are not displayed in the reports.

  • Page 105: One-Touch List

    Explanation of reports/lists 7.3.4 One-Touch List A list of destinations registered as one-touch dial buttons can be printed. To print it out Press the [Utility/Counter] key, and then touch [Print Lists], then [One-Touch List]. Output example C200...

  • Page 106: Program List

    Explanation of reports/lists 7.3.5 Program List The information for the selected program can be printed. A registered program list can be printed out. Press the [Utility/Counter] key, and then touch [Print Lists], then [Program List]. Output example C200...

  • Page 107: Reports/Lists Common To G3/Ip/I-Fax

    Explanation of reports/lists Reports/lists common to G3/IP/I-FAX 7.4.1 Activity Report This report provides a record of transmission and reception jobs. The report is printed after every 50 transmission/reception jobs. If desired, a report of only transmission jobs (TX Report) or a report of only reception jobs (RX Report) can be printed.

  • Page 108: Broadcast Report

    Explanation of reports/lists 7.4.3 Broadcast Report Automatically printed out when sequential broadcasting has finished. If "TX Report" is set to "ON", you can check whether or not the data was sent to all of the recipients. Note With software switch settings, whether the results of broadcast transmissions are printed together or individually in transmission result reports can be specified.

  • Page 109: Setting List

    Explanation of reports/lists 7.4.4 Setting List The job settings list set up on this machine can be printed out. To print it out Touch [Print Lists] in Administrator mode, and then touch [Setting List]. Output example C200 7-11...

  • Page 110: Reports Output In G3 Fax Operations

    Explanation of reports/lists Reports output in G3 Fax operations 7.5.1 Memory Clear Report If a power outage occurred, the erased information stored in the memory is printed. The transmission and reception information in this machine's memory is stored for two hours, even if a power outage occurs.

  • Page 111: User Settings / User Management / One-Touch/Box Reg

    User Settings / User Management / One- Touch/Box Reg.

  • Page 112: Menu Tree In User Settings / User Management / One-Touch/Box Reg

    User Settings / User Management / One-Touch/Box Reg. User Settings / User Management / One-Touch/Box Reg. Menu tree in User Settings / User Management / One-Touch/Box Reg. Parameters that can be specified in Utility mode are shown below. This menu tree shows parameters related to network scanning, G3 faxing and network faxing.

  • Page 113: One-Touch/Box Reg

    User Settings / User Management / One-Touch/Box Reg. 8.1.3 One-Touch/Box Reg. One-Touch One-Touch Name 8-11) Com. Mode (*Continue to "Com. Mode") Delete 8-14) Sub Address 8-13) One-Touch Copy 8-14) Index 8-21) Domain Name 8-22) Bulletin Title 8-24) F-Code 8-24) F-Code Password 8-24) Remote Input Check 8-24)
  • Page 114 User Settings / User Management / One-Touch/Box Reg. Host Name/IP Address 8-19) File Path 8-19) Port 8-19) anonymous 8-20) User Name 8-20) Password 8-20) Other parameters 8-20) Does not appear on the European model. Does not appear if the optional fax kit has not been installed. C200...

  • Page 115: User Settings

    User Settings / User Management / One-Touch/Box Reg. User Settings 8.2.1 Displaying the User Settings screen To display the User Settings screen, press the [Utility/Counter] key in the control panel, and then touch [User Settings] in the screen that appeared. Note [One-Touch/Box Reg.] and [Print Lists] may not appear if the software switch settings have been set so that only the administrator can register destinations and print lists.

  • Page 116: Display Settings - Default Fax Screen

    User Settings / User Management / One-Touch/Box Reg. 8.2.4 Display Settings - Default Fax Screen The screen displayed when the [Fax/Scan] key is pressed can be selected. (Default: One-Touch) One-Touch: The One-Touch screen is displayed. Search: The Search screen is displayed. Direct Input: The Dial screen is displayed.

  • Page 117: Default Settings - Fax/Scan - Ip Relay Dest. Selection

    User Settings / User Management / One-Touch/Box Reg. 8.2.6 Default Settings - Fax/Scan - IP Relay Dest. Selection When multiple IP relay stations are registered, the default IP relay station can be specified. Detail Register IP relay stations from the Network Setting screen of Administrator mode. For details, refer to the User’s Guide [Network Administrator].

  • Page 118: Gray Scale

    User Settings / User Management / One-Touch/Box Reg. Gray Scale Select the default setting when "Gray Scale" is selected. Black Select the default setting when "Black" is selected. C200...

  • Page 119: User Management

    User Settings / User Management / One-Touch/Box Reg. User Management 8.3.1 Displaying the User Management screen To display the User Settings screen, press the [Utility/Counter] key in the control panel, and then touch [User Management] in the screen that appeared. Note [One-Touch/Box Reg.] and [Print Lists] may not appear if the software switch settings have been set so that only the administrator can register destinations and print lists.

  • Page 120: Memory Rx On/Off

    User Settings / User Management / One-Touch/Box Reg. 8.3.4 Memory RX ON/OFF This machine can be set to not print received fax documents, but instead collect them to be printed at a specific time on a specified day. Faxes received other than when specified can be printed. Note For details on specifying the Memory Lock Password setting and settings to not print, refer to "Memory...

  • Page 121: One-Touch/Box Reg. - One-Touch

    User Settings / User Management / One-Touch/Box Reg. One-Touch/Box Reg. - One-Touch The procedures for registering one-touch destinations and specifying their settings are described below. Detail With software switch settings, the machine can be set so that only the administrator can register destinations and so that registered information is not displayed in screens and reports.
  • Page 122 User Settings / User Management / One-Touch/Box Reg. If an LDAP server has been registered to be searched, an address registered on the LDAP server can be registered as a one-touch destination. Select whether or not the LDAP server can be searched. –...

  • Page 123: Sub Address (I-Fax/G3/Ip/Relay/E-Mail/Ftp/Smb)

    User Settings / User Management / One-Touch/Box Reg. Note For details on registering a secondary recipient, refer to "Sub Address (I-FAX/G3/IP/Relay/E- Mail/FTP/SMB)" on page 8-13. [Sub Address] does not appear on the European model. 8.4.2 Sub Address (I-FAX/G3/IP/Relay/E-Mail/FTP/SMB) By registering two recipients with a one-touch dial button, the fax can be sent to the destination registered as the secondary recipient if the fax cannot be sent to the main destination.

  • Page 124: One-Touch Copy

    User Settings / User Management / One-Touch/Box Reg. 8.4.3 One-Touch Copy The settings for a previously registered one-touch dial button can be copied and saved with a different one- touch dial button. The settings of a one-touch dial button can be specified after the one-touch destination is registered.

  • Page 125: Specifying Fax Settings

    User Settings / User Management / One-Touch/Box Reg. 8.4.5 Specifying fax settings The procedure for specifying G3 fax settings is described below. Fax number Type in the fax number (up to 64 digits) for the recipient. Use the keypad to enter the number. Tone: If pulse dialing is being used, touch this button to send a push-button tone.

  • Page 126: Specifying Internet Fax Settings

    User Settings / User Management / One-Touch/Box Reg. 8.4.6 Specifying Internet fax settings The procedure for specifying Internet fax settings is described below. E-Mail Address Type in the e-mail address of the recipient (up to 64 characters). Scanning Mode With Internet faxing, when the fax is sent using a transmission size, transmission resolution or coding method that is not supported by the receiving device, it may not be possible for the recipient to view the received data.

  • Page 127: Ip Address/Host Name

    User Settings / User Management / One-Touch/Box Reg. Detail If settings have been specified for "SMTP Authentication User Name" and "SMTP Authentication Password" on the machine receiving the IP address fax, specify the SMTP authentication user name and SMTP authentication password on the machine sending the fax. If SMTP authentication has been enabled with the software switch settings, [SMTP Authentication] appears.

  • Page 128: Specifying E-Mail Settings

    User Settings / User Management / One-Touch/Box Reg. Note Relay stations must be registered in advance. For details, refer to "Default Settings - Fax/Scan - IP Relay Dest. Selection" on page 8-7. If settings have been specified for "SMTP Authentication User Name" and "SMTP Authentication Password"...

  • Page 129: Password

    User Settings / User Management / One-Touch/Box Reg. Password From the control panel, type in the password (up to 14 characters) for logging on to the destination computer. 8.4.11 Registering FTP destinations The procedure for specifying FTP settings is described below. Host Name/IP Address Type in the host name or IP address for the destination server.

  • Page 130: Anonymous

    User Settings / User Management / One-Touch/Box Reg. anonymous To specify no user name for logging on to the server, touch [ON]. User Name Type in the user name if "anonymous" is not set to "ON". From the control panel, type in the user name (up to 32 characters) for logging on to the destination server.

  • Page 131: One-Touch/Box Reg. - Index

    User Settings / User Management / One-Touch/Box Reg. One-Touch/Box Reg. - Index The procedures for programming indexes and specifying their settings are described below. This machine can be registered with 20 indexes with a maximum of 15 one-touch dial buttons per index. Select the index button to be programmed, and then type in the index name from the control panel.

  • Page 132: One-Touch/Box Reg. - Domain Name

    User Settings / User Management / One-Touch/Box Reg. One-Touch/Box Reg. - Domain Name The following procedure describes how to specify the addresses that appear as domain names when e-mail addresses are entered. Touch the button to be programmed, and then specify the index characters. A maximum of 64 characters can be entered.

  • Page 133: One-Touch/Box Reg. - Bulletin

    User Settings / User Management / One-Touch/Box Reg. One-Touch/Box Reg. - Bulletin The procedures for registering bulletin boards and specifying their settings are described below. In order to register a document on a bulletin board, the bulletin board must be set up in advance. The following procedure describes how to set up a bulletin board.

  • Page 134: Title

    User Settings / User Management / One-Touch/Box Reg. Specify the bulletin board settings. – To delete the bulletin board being registered, touch [Delete]. Title Register a bulletin board title for each bulletin board number. A maximum of 16 characters can be entered. F-Code Register the F-code for using the bulletin board operation for each bulletin board number.

  • Page 135: Administrator Management Settings

    Administrator Management settings...

  • Page 136: Initial Settings

    Administrator Management settings Administrator Management settings Initial settings 9.1.1 G3 Fax Before performing G3 fax operations, specify settings for the following parameters. Self-ID Refer to "Fax Settings - Self-ID (G3/Relay)" on page 9-17. RX Functions Refer to "Fax Settings - RX Functions (G3)" on page 9-17.

  • Page 137: E-Mail

    Administrator Management settings 9.1.5 E-Mail Before performing e-mail or Internet fax operations, specify settings for the following parameters. The procedures for specifying basic settings are described below. However, for details, refer to the User’s Guide [Network Administrator]. Network Settings Note For details, refer to the User’s Guide [Network Administrator].

  • Page 138: Administrator Management Menu Tree

    Administrator Management settings Administrator Management menu tree Parameters that can be specified in the Administrator Management screen are shown below. This menu tree shows parameters related to network scanning, G3 faxing and network faxing. Note [One-Touch/Box Reg.] may appear if the software switch settings have been set so that only the administrator can register destinations.

  • Page 139: Document Management

    Administrator Management settings 9.2.3 Document Management TX Forwarding Com. Mode 9-10) RX Document All Other Docs. Password 9-11) 9-11) RX Doc. Settings 9-12) Forwarding Dest. 9-12) Network Password 9-12) 9-12) RX Doc. Settings 9-13) Forwarding Dest. 9-13) G3-1/G3-2* Password 9-13) RX Doc.

  • Page 140: Tx Settings

    Administrator Management settings 9.2.5 TX Settings TSI Registration 9-21) 9.2.6 RX Settings Memory RX Timer Memory RX Time Setting 9-22) Memory Lock Pass- word 9-23) Delete User Box 9-23) 9.2.7 Report Settings TX Report 9-24) Activity Report 9-24) C200...

  • Page 141: System Settings (G3/I-Fax/Ip/Relay/E-Mail/Ftp/Smb)

    Administrator Management settings System Settings (G3/I-FAX/IP/Relay/E-Mail/FTP/SMB) 9.3.1 Displaying the Administrator Management screen To display the Administrator Management screen, press the [Utility/Counter] key in the control panel, and then touch [Admin.] in the screen that appeared. Type in the administrator password, and then touch [OK]. 9.3.2 System Settings - Language(I/O) The input and output languages can be specified.

  • Page 142: System Settings - Output Settings - Output Tray Setting

    Administrator Management settings 9.3.4 System Settings - Output Settings - Output Tray Setting The output tray given priority for each function can be specified. Select the function, for example, "Network" or "Fax (Port 1/2)", and then select the desired output tray. Detail In order to specify output tray settings, the optional job separator must be installed.

  • Page 143: Administrator Settings

    Administrator Management settings Administrator Settings 9.4.1 Administrator Settings - Activity Report E-Mail TX The activity report (TX Report/RX Report) contents can be outputted as a CSV file, attached to an e-mail message and sent to the administrator. Register the e-mail address of this machine's administrator, where the report will be sent.

  • Page 144: Document Management

    Administrator Management settings Document Management 9.5.1 Document Management - TX Forwarding - Com. Mode (G3/IP/I-FAX/Relay/E- Mail/FTP/SMB) In order to manage documents sent from this machine, sent documents can be forwarded to the recipient specified as the administrator. Detail Administrator forwarding cannot be performed with the "Polling TX" or "Quick Scan TX" functions, Bulletin Registration parameters, manual transmission or document management forwarding.

  • Page 145: About Document Management

    Administrator Management settings 9.5.2 About Document Management Settings can be specified for the operation (print, forward or receive in memory) that is performed when a fax is received. As a factory default, the "Print" setting was selected. If a remote copy operation is received, it is printed, regardless of the setting. The Document Management settings are prioritized in the following order: "F-Code", "reception port"...

  • Page 146: Rx Doc. Settings

    Administrator Management settings RX Doc. Settings Specify how received documents are managed. Print: Select this setting to immediately print the document once it is received. Forward: Select this setting to forward the received document to the specified recipient. A maximum of 210 forwarding destinations can be specified.

  • Page 147: Rx Doc. Settings

    Administrator Management settings Note Any password can be specified. If no password is specified, continue with the next parameter. RX Doc. Settings Specify how documents are managed after [Yes] is touched. Print: Select this setting to immediately print the document once it is received. Forward: Select this setting to forward the received document to the specified recipient.

  • Page 148: Rx Doc. Settings

    Administrator Management settings RX Doc. Settings Specify how documents are managed after [Yes] is touched. Print: Select this setting to immediately print the document once it is received. Forward: Select this setting to forward the received document to the specified recipient. A maximum of 210 forwarding destinations can be specified.

  • Page 149: User Box Name

    Administrator Management settings User Box Name Using the keypad, type in a user box name. A maximum of 8 characters can be entered. Type Select the reception management type. Number Type in the number appropriate for the reception type. Type in the F-code. Password Register the password necessary for retrieving documents.

  • Page 150: Rx Doc. Settings

    Administrator Management settings RX Doc. Settings Specify how documents are managed. Print: Select this setting to immediately print the document once it is received. Forward: Select this setting to forward the received document to the specified recipient. A maximum of 210 forwarding destinations can be specified.

  • Page 151: Fax Settings

    Administrator Management settings Fax Settings 9.6.1 Fax Settings - Self-ID (G3/Relay) If the machine’s name or telephone number is registered as an ID, the registered information will appear in the recipient’s fax reports and machine control panel, allowing the receiver to easily check where the fax was sent from.

  • Page 152: Number Of Rx Call Rings

    Administrator Management settings Number of RX Call Rings Specify the number of rings until the call is automatically answered. (Default: 1) The number of rings can be set between 1 and 20. If the optional FAX/TEL switch & hand set has been installed, a number between 0 and 20 can be specified.

  • Page 153: Fax Settings - Self-Telephone # Information (G3/Relay)

    Administrator Management settings 9.6.4 Fax Settings - Self-Telephone # Information (G3/Relay) Specify the telephone number, private branch exchange and line type for each port. Detail If two lines are connected, specify the telephone number information for each. This parameter does not appear if the optional fax kit has not been installed. Self-Telephone # Register the machine's telephone number.

  • Page 154: Dialing Method

    Administrator Management settings If "Extension" is selected, type in the outside line access number. Dialing Method Specify the dialing method for the telephone line being used. (Default: DP20) Select the dialing method. DP20: Select this setting when using a phone line with a dialing speed of 20 pps. DP10: Select this setting when using a phone line with a dialing speed of 10 pps.

  • Page 155: Tx Settings

    Administrator Management settings TX Settings 9.7.1 TX Settings - TSI Registration (G3/Relay) The recipient can be notified of this machine's name. A maximum of 8 sender information can be registered so that the desired one can be selected during transmission. If a fax is sent printed with the sender information, it is printed at the edge of the sent document.

  • Page 156: Rx Settings

    Administrator Management settings RX Settings 9.8.1 Memory RX Timer Setting (G3) The machine is set to not print received fax documents, and print them all together at a specific time on a specified day. By specifying a time period when faxes are not printed or by restricting printing with a password, faxes, for example, those received at night, can be received at a safer time.

  • Page 157: Memory Lock Password

    Administrator Management settings Memory Lock Password If printing is limited with a password, specify settings for "Memory Lock Password". Using the keypad, specify a four-digit password. If a print management password is not yet specified, printing can begin without the password being entered.

  • Page 158: Report Settings

    Administrator Management settings Report Settings 9.9.1 TX Report (G3/IP/I-FAX/Relay/E-mail/FTP/SMB) The printing conditions for the results report can be specified. These settings can be changed during transmission. (Default: "If TX Fails" for "Single Dest"; "If TX Fails" for "Broadcasting") Select how the result report is printed according to the number of recipients. ON: Select this setting to print the result report with each transmission.

  • Page 159: Fax/Scan Function Troubleshooting

    Fax/Scan function troubleshooting...

  • Page 160: Cannot Send Data

    Fax/Scan function troubleshooting Fax/Scan function troubleshooting 10.1 Cannot send data When data transmission fails, refer to the following table for corrective action. If the action also fails to enable successful transmission, contact your service representative. Note When transmission fails, a TX report is output. For details, refer to 7-9.

  • Page 161: Cannot Receive Data

    Fax/Scan function troubleshooting 10.2 Cannot receive data When data reception fails, refer to the following table for corrective action. If the action also fails to enable successful reception, contact your service representative. Note When reception fails, an TX report is output. For details, refer to "TX Report"...

  • Page 162: Internet Fax/Ip Address Fax

    Fax/Scan function troubleshooting 10.2.2 Internet fax/IP address fax Symptom Checkpoint Action Cannot receive Is paper supplied in When the paper supply icon is lit, it indicates that the paper tray is data place? empty and received documents are stored in the memory. Replenish paper.

  • Page 163: Displaying An Error Message

    Fax/Scan function troubleshooting 10.3 Displaying an error message When any trouble occurs, this machine displays an error screen with one of error messages shown in the following table. Refer to the following table for corrective action. If the action also fails to enable successful communication, contact your service representative. 10.3.1 G3 Fax Error message...

  • Page 164: Error Code Lists

    Fax/Scan function troubleshooting 10.4 Error code lists 10.4.1 E-mail transmission/Internet fax transmission Error code Cause Action E4DXXX Since the SMTP server address is not specified, Specify the SMTP server address. a connection to the mail server cannot be es- tablished. E5AXXX Since the DNS setting is incorrect, transmission Check the DNS settings.

  • Page 165: Smb File Transmission

    Fax/Scan function troubleshooting Error code Cause Action ED0103 The server address is incorrect. Check that one character or more has been en- tered for the IP address of the FTP server. ED0201 A socket generation error occurred. Check the settings. ED0202 The connection timed out.

  • Page 166: Ip Relay Transmission

    Fax/Scan function troubleshooting 10.4.6 IP relay transmission Error code Cause Action E4FFFE A specific length of time has passed without Check if the receiver could receive the fax. confirmation of whether or not the relay station has sent the fax. (The result notification could not be received from the IP relay station within a specific length of time.) E53XXX...

  • Page 167: When The Message "Inform The Service Representative Of The Error Code." Appears (Service Call)

    Fax/Scan function troubleshooting 10.5 When the message "Inform the service representative of the error code." appears (Service Call) If the malfunction that occurred cannot be corrected by the user, a message "Inform the service representative of the error code." appears. (The Service Call screen) This section describes the procedure for informing by phone the service representative of the trouble.

  • Page 168: Appendix

    Appendix...

  • Page 169: Specifications

    Appendix Appendix 11.1 Specifications 11.1.1 Internet faxing specifications Item Specifications Communication protocol E-mail transmission: SMTP (IETF RFC2821 and RFC2822) and TCP/IP E-mail reception: POP3 (IETF RFC1725 and RFC1939) and TCP/IP Transmitted original sizes A4, B4 or A3 Resolution 200 × 100 dpi, 200 × 200 dpi, 400 × 400 dpi or 600 × 600 dpi Data format E-mail message format: MIME File attachment format: TIFF-F...

  • Page 170: Received Document Forwarding Specifications

    Appendix 11.1.5 Received document forwarding specifications Item Specifications Forwarding destination registration Specify the F-code and forwarding e-mail address. 11.1.6 IP relay specifications Item Specifications Relay stations Maximum of 8 relay stations Recipient 11.1.7 Faxing specifications Element Specifications Image memory capacity 64 MB Number of stored pages Approx.

  • Page 171: Entering Text

    Appendix 11.2 Entering text This section contains details on using the keyboard that appears in the touch panel for typing in the names of registered destinations and accounts. The keypad can also be used to type in numbers. 11.2.1 Typing text In the keyboard that appears, touch the button for the desired character.

  • Page 172: List Of Available Characters

    Appendix 11.3 List of Available Characters Input screen Alphanumeric characters/ symbols C200 11-5...

  • Page 173: Index

    Index...
  • Page 174 Index Index 12.1 Index Document Management - RX Document - Network ...............9-12 Activity Report ........5-4 9-24 Document Management - RX Document - Administrator Settings - user box ...............9-14 Activity Report E-Mail TX ........9-9 Document Management - TX Forwarding - Application - Bulletin Setting .......4-34 Com.Mode ............9-10 Application - Polling RX ........4-37 Domain Name ............8-22...
  • Page 175 Index Memory RX Timer Setting ........9-22 Set 1 - 2-Sided TX ..........4-29 Menu tree ........4-8 Set 1 - Rotation TX ..........4-30 Set 1 - Sender ............4-28 Set 1 - TX Report ..........4-29 Network - File Name ..........4-33 Set 2 - Priority TX ..........4-30 Network - Reply ...........4-33 Set 2 - Stamp ............4-31 Network - Subject Selection ........4-33...
  • Page 176 http://konicaminolta.com Copyright A02F-9589-11 2008 2008.11...

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