Recording Spoken Instructions; Recording Spoken Instructions In Overwrite Mode - Philips DPM 9450 User Manual

2. Press the Jog Dial again to access the available Keyword sets. The currently assigned set is displayed:
3. Move the Jog Dial to scroll to the Keyword set you want to assign.
4. Confirm the new assignment by pressing the Jog Dial and to return to the DPM main menu. The menu entry
displays the new Keyword set:
This Keyword set is now assigned automatically to any new dictation file.

Recording spoken instructions

Spoken instructions can be compared to comments which are recorded by the author during dictation. They are
stored within the dictation sound file at the position in the sound file where the instruction was actually recorded.
Examples for spoken instructions are 'insert a paragraph here' or 'correct spelling is Z E L A Z O W S K I'.
DPM 9400 supports the recording of spoken instructions for your dictations. Spoken instructions can only be
inserted in Recording mode.
To insert an instruction, do the following:
1. Make sure that the DPM is in Recording mode and that the device is disconnected from your PC. Otherwise
the DL/VC has the download function.
2. Press and hold the DL/VC button for at least 1 second to insert your spoken instruction.
3. Keep the button pressed as long as you record your spoken instruction. When you are finished, release the
button and continue with your normal dictation.
A spoken instruction appears as a thick horizontal bar on the status bar of the DPM display. The pictures
below show the DPM display while a spoken instruction is being recorded and after you have returned to
normal recording.
4. To insert another spoken instruction, follow the steps from above.

Recording spoken instructions in Overwrite mode

When Overwrite mode is enabled on your DPM, the behavior is as follows:
•
Spoken instructions will be overwritten, partially or completely, without any warning.
•
When you start normal recording inside a spoken instruction and finish recording before you have reached the
end of the spoken instruction, the instruction is split into two parts.
For example, you have a spoken instruction with a length of 12 seconds. You position inside the instruction at
5 seconds and do normal recording for 5 seconds. Your sound file will then have a spoken instruction of
5 seconds followed by normal recording of 5 seconds followed by the remainder of the instruction of
2 seconds.
However, the total length of the instruction has been decreased to 7 seconds because the middle part has
been overwritten with the normal recording.
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