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Philips DPM 9350/00 User Manual

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DPM 9350/00
User Manual
International Edition

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Table of Contents

   Summary of Contents for Philips DPM 9350/00

  • Page 1 DPM 9350/00 User Manual International Edition...
  • Page 2 DPM 9350/00 (International edition/English) - 03/2004 COPYRIGHT © 2003 - 2004 Philips Austria GmbH, PSP - Dictation Systems. All rights reserved. Reproduction in whole or in part is prohibited without the written consent of the copyright owner. Information in this manual is subject to change without notice.
  • Page 3: Table Of Contents

    Table of Contents Chapter 1: Introduction ..................1 DPM features....................1 Package contents ..................2 Chapter 2: Introducing the DPM ..............3 DPM graphic....................3 LCD display ....................7 Batteries ......................8 Chapter 3: Getting Started................10 Activating the DPM ..................10 Memory card....................11 Start screen ....................13 DPM menu ....................
  • Page 4 DPM 9350/00 - User Manual Chapter 5: Advanced Operations ..............44 Entering user-defined labels................ 44 Assigning Keywords ..................47 Scanning barcode information into Keywords ..........50 Linked Keywords..................52 Transferring data between DPM and PC ............ 55 Appendix: Troubleshooting the DPM............57...
  • Page 5: Chapter 1: Introduction

    Chapter 1: Introduction Chapter 1: Introduction The DPM 9350/00 (Digital Pocket Memo) has been designed to offer optimum user convenience and greater efficiency for your daily work. This manual provides a comprehensive overview of all the device's features and detailed instructions on how to operate the device.
  • Page 6: Package Contents

    DPM 9350/00 - User Manual Package contents • DPM 9350/00 - the digital voice recorder for the professional user. • Philips memory card of the type MMC. • Installation CD for the DPM Download/Configuration program for Windows 98 SE, Windows Me, Windows NT 4.0, Windows 2000 and Windows XP.
  • Page 7: Chapter 2: Introducing The Dpm

    Chapter 2: Introducing the DPM Chapter 2: Introducing the DPM This chapter introduces the DPM 9350/00. DPM graphic The following graphics show the device and the names of the various parts.
  • Page 8 DPM 9350/00 - User Manual Record LED LCD display Built-in loudspeaker Built-in microphone Jog Dial (for volume control, Skip Forward and Skip Back, accessing the DPM menu, moving between menu entries and confirming selections) 4-Position Switch with Lock/Hold switch functionality; the positions from...
  • Page 9 Chapter 2: Introducing the DPM...
  • Page 10 DPM 9350/00 - User Manual Memory card slot L/P button (for assigning the End-of-Letter attribute and Priority) MIC (microphone socket) EAR (earphone socket) REC button (Record) DL button (for PC download) Power supply socket (for Philips LFH 9145)
  • Page 11: Lcd Display

    Chapter 2: Introducing the DPM LCD display The DPM 9350/00 has a high-quality graphical LCD display. You will see the following symbols: Standard Play mode Long Play mode AM symbol (hours before noon) PM symbol (hours after noon) Fast Rewind...
  • Page 12: Batteries

    DPM 9350/00 - User Manual Batteries The DPM 9350/00 can be operated with the two standard AAA alkaline batteries delivered with the product. You can also use rechargable Philips NiMH batteries (LFH 9144). For recharging the batteries, only use the power supply LFH 9145;...
  • Page 13 To recharge the batteries (fast recharge) with the Philips power supply LFH 9145, do the following: 1. Connect the Philips power supply LFH 9145 to the mains power supply. 2. Deactivate the DPM via the Lock/Hold switch; this starts the recharging process.
  • Page 14: Chapter 3: Getting Started

    DPM 9350/00 - User Manual Chapter 3: Getting Started This chapter provides an introduction to the basic functions of the DPM 9350/00: • Activating the DPM • Memory card • Start screen • DPM menu • Power Save mode Activating the DPM The DPM can be turned on and off via the Lock/Hold switch.
  • Page 15: Memory Card

    (OFF-ON functionality) or by moving the 4-Position Switch. Memory card The DPM 9350/00 operates with a memory card of the type MMC or SD. It supports MMC and SD cards of all storage capacities. For example, a 16 MB memory card of the type MMC supports about 156 minutes of recording time in Standard Play mode or 234 minutes of recording time in Long Play mode.
  • Page 16 2 seconds. If you want to cancel the formatting process, either remove the memory card or move the 4-Position Switch. Note: The memory card delivered with your DPM 9350/00 has already been preformatted. Important: Any memory card used with the DPM should be formatted by the DPM itself and not any other device.
  • Page 17: Start Screen

    Chapter 3: Getting Started Start screen After the memory card has been inserted or the DPM is turned on, a start screen is displayed. This screen is identical to the screen which is displayed when the DPM is in Stop mode. 2 3 4 Note : The screen above is a fictional screen with the maximum number of symbols which could appear.
  • Page 18 DPM 9350/00 - User Manual Current file number. The current file will always be the last file you worked on. If you do not jump to a different file, this file will be opened automatically. EOL (End-of-Letter) indication and Priority assignment.
  • Page 19 Chapter 3: Getting Started DPM display options The appearance of the DPM display depends on the corresponding setting ( Standard display and Advanced display options) in the DPM Download/Configuration program. For more information, refer to the DPM Download/Configuration Online Help . The Standard display option uses larger symbols without showing the status indication bar: The Advanced display option uses smaller symbols.
  • Page 20: Dpm Menu

    DPM 9350/00 - User Manual DPM menu The DPM 9350/00 comes with a menu which provides the following options: • User-defined labels • Assigning Keywords • Setting the date and time • Setting the recording format • Enabling and disabling the DPM device beep •...
  • Page 21 Chapter 3: Getting Started Accessing the DPM menu You can access the DPM menu by pressing the Jog Dial for about 2 seconds. The DPM menu can only be accessed when the DPM is in Stop mode. • To move between the DPM menu entries, move the Jog Dial up or down: •...
  • Page 22 DPM 9350/00 - User Manual User-defined labels This menu entry is only available if the corresponding option has been enabled in the DPM Download/Configuration program and the setting was transferred to the DPM. If enabled, it is displayed as the first entry when you access the menu.
  • Page 23 Chapter 3: Getting Started Assigning Keywords This menu entry is only available if Keywords have been defined for the DPM with the DPM Download/Configuration program. It is always displayed as the first menu entry unless you can also create user-defined labels on the DPM: This is an example screen for a Keyword menu entry which has been defined as follows: usage = Author , content = a selection of author names ;...
  • Page 24 DPM 9350/00 - User Manual Setting the date and time The DPM 9350/00 displays the date and time in the following format: YYYY-MM-DD (year-month-day) and HH:MM (hours:minutes) The menu entry for the date and time displays the current date setting: Confirm the menu entry selection by pressing the Jog Dial and do the following: 1.
  • Page 25 Chapter 3: Getting Started 3. Set the time. When you have set and confirmed the MM (minutes) setting, you will automatically return to the DPM main menu. Note : If you do not want to change, for example, the YY (year) setting, you can proceed to the MM (month) setting by pressing the Jog Dial.
  • Page 26 DPM 9350/00 - User Manual Setting the recording format The DPM enables you to record dictations either in the Standard Play or the Long Play recording format. The default setting is Standard Play (SP). This is the menu entry for the recording format; the current setting is indicated...
  • Page 27 Chapter 3: Getting Started DPM device beep You can define whether you want the DPM to beep when specific operations take place. Otherwise the DPM is muted except for warnings, for example, when the batteries are almost empty or the memory card is almost full. This is the menu entry for the device beep;...
  • Page 28 DPM 9350/00 - User Manual Setting the microphone sensitivity The setting for the microphone sensitivity defines the audio input level for the DPM's built-in microphone. This is the menu entry for the microphone sensitivity; the symbol always shows the current setting: Confirm the menu entry selection by pressing the Jog Dial and do the following: •...
  • Page 29 Chapter 3: Getting Started Voice-activated recording The DPM supports the voice-activated recording mode. This is the menu entry for voice-activated recording; a check mark next to the symbol indicates that voice-activated recording is enabled. The symbol always shows the current setting: Confirm the menu entry selection by pressing the Jog Dial and do the following: •...
  • Page 30 DPM 9350/00 - User Manual Backlight on/off The DPM provides a backlit display for improved visibility. This is the menu entry for the display backlight; a check mark next to the symbol indicates that the backlit display function is enabled. The symbol always shows...
  • Page 31 Chapter 3: Getting Started Changing the contrast You can change the contrast setting for the DPM display. This is the menu entry for the contrast setting: Confirm the menu entry selection by pressing the Jog Dial. The DPM provides seven contrast levels, from low contrast to high contrast .
  • Page 32 DPM 9350/00 - User Manual Displaying the recording time The DPM enables you to have an additional time displayed for the recording time. Depending on the setting which has been made in the DPM Download/Configuration program you will either see the used-up recording time or the remaining recording time.
  • Page 33 Chapter 3: Getting Started Reformatting the memory card You can erase any data on the memory card by reformatting the memory card. This is the menu entry for reformatting: Confirm the menu entry selection by pressing the Jog Dial. The following screen is displayed: To reconfirm and start the reformatting process, press the DEL button for at least 2 seconds.
  • Page 34: Power Save Mode

    DPM 9350/00 - User Manual Power Save mode If the DPM is left inactive for more than 4 minutes, it goes automatically into Power Save mode and the display is turned off. You can reactivate the DPM by pressing any button or moving the 4-Position Switch. This does not initiate the function of the corresponding button.
  • Page 35: Chapter 4: Basic Operations

    Chapter 4: Basic Operations Chapter 4: Basic Operations This chapter provides an introduction to the basic functions of the DPM 9350/00: • Recording a dictation • Recording mode (Insert/Overwrite) • Playing back a dictation • Fast Forward and Fast Rewind •...
  • Page 36 DPM 9350/00 - User Manual Note : The LED can be either red or green depending on the setting for the recording mode. The default setting for the recording mode is Overwrite. For Overwrite mode, the LED is red. If the setting is Insert mode, the LED is green.
  • Page 37 Chapter 4: Basic Operations 5. While the device is in Record Standby mode, you can do one of the following: • To continue recording, move the 4-Position Switch to the Play position again. • To leave Record Standby and enter Stop mode, either move the 4- Position Switch to the Fast Rewind position or press the REC button.
  • Page 38: Finishing A Dictation (eol And Priority)

    DPM 9350/00 - User Manual Finishing a dictation (EOL and Priority) The L/P button on the DPM has two functions: marking a dictation as finished (EOL function, End-of-Letter) and assigning priority to a dictation (Priority function). The L/P button is only operational if the 4-Position Switch is in the Stop position and recording has been done in the file.
  • Page 39 Chapter 4: Basic Operations Note : If you have finished a file with the EOL indication, no further recording is possible in this file. It is also not possible to delete the file or to delete a section from the file. Removing EOL and Priority from a file To remove the EOL indication or Priority assignment from a dictation, do the following:...
  • Page 40: Recording Mode (insert/overwrite)

    DPM 9350/00 - User Manual Recording mode (Insert/Overwrite) The INS/OVR button switches between Insert and Overwrite mode: The default setting is Overwrite mode which means that new speech replaces existing speech in the sound file from the insertion point forward.
  • Page 41: Playback

    Chapter 4: Basic Operations Playback To play back a selected sound file through the earphones or the built-in loudspeaker, move the 4-Position Switch to the Play position. To stop playback, move the 4-Position Switch to the Stop position. When the end of the file is reached, playback stops automatically.
  • Page 42: Fast Forward And Fast Rewind

    DPM 9350/00 - User Manual Fast Forward and Fast Rewind The 4-Position Switch on the DPM also supports fast forwarding and fast rewinding through a sound file. Move the switch to the Fast Forward or Fast Rewind position to start winding and hold it at that position to carry out the winding operation.
  • Page 43: Deleting

    Chapter 4: Basic Operations Deleting The DEL button on the DPM can be used for two purposes: deleting a section from a sound file and deleting the whole sound file. Deleting a section To delete a section from the current dictation, do the following: 1.
  • Page 44 DPM 9350/00 - User Manual 3. Confirm the operation by pressing the DEL button again for at least 2 seconds and the section is deleted permanently from the file. The waste bin symbol indicates that the section has been deleted.
  • Page 45: Recording Format (standard Play/long Play)

    Chapter 4: Basic Operations Recording format (Standard Play/Long Play) The recording format (Standard Play and Long Play) determines the recording speed and audio quality of the recorded sound files.. Standard Play mode Long Play mode The default setting is Standard Play (SP). For more information on changing this setting, refer to the corresponding DPM menu section in this manual.
  • Page 46: Voice-activated Recording

    DPM 9350/00 - User Manual Voice-activated recording Voice-activated recording mode is a convenient feature for hands-free dictation. When voice-activated recording is enabled, the DPM is in Record Standby mode; recording will start automatically when the input level exceeds a certain threshold (i.e.
  • Page 47: Skip Forward And Skip Back

    Chapter 4: Basic Operations Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for moving between files: Before you move the Jog Dial up or down, make sure that the 4-Position Switch is in the Stop position: •...
  • Page 48: Chapter 5: Advanced Operations

    Assigning Keywords • Transferring data between the DPM and a PC Note : These functions are only available when using the DPM 9350/00 together with DPM Download/Configuration program. Entering user-defined labels A user-defined label is an alphanumeric string which can have up to 13 characters.
  • Page 49 Chapter 5: Advanced Operations To enter a user-defined label, do the following: 1. Press the Jog Dial for about 2 seconds to access the DPM menu. The menu entry for user-defined labels is displayed first per default. If you have previously entered a user-defined label previously, the menu entry will display this label.
  • Page 50: Additional Information

    DPM 9350/00 - User Manual Additional information • If there is more than one user-defined label enabled, you will automatically go to the next label upon confirming the first label: • To delete a character from a label string, press the DEL button briefly. To discard any changes you have made and to exit the DPM menu, press the DEL button for about 2 seconds.
  • Page 51: Assigning Keywords

    The DPM allows you to personalize your dictations via predefined Keywords. For this purpose, you create a configuration file on the PC using the Download/Configuration program. For DPM 9350/00 this configuration file can have up to two Keywords defined to be used on the DPM.
  • Page 52 DPM 9350/00 - User Manual To assign Keywords to a dictation, do the following: 1. Press the Jog Dial for about 2 seconds to access the DPM menu and display the Keyword's usage definition, for example: Author Note : If a Keyword assignment has already been made, the current...
  • Page 53 Chapter 5: Advanced Operations 5. To assign a second Keyword, move the Jog Dial to display this Keyword's usage definition, for example: Subject 6. Confirm the Keyword selection by pressing the Jog Dial. The Keyword's content definitions are displayed, for example: Radiology , Surgery , Patient 7.
  • Page 54: Scanning Barcode Information Into Keywords

    DPM 9350/00 - User Manual Scanning barcode information into Keywords When using the DPM 9350/00 in combination with the DPM Barcode Scanner Module 9284, you can scan barcode information into the Keyword fields if the corresponding setting has been enabled in the DPM Download/Configuration program.
  • Page 55 Chapter 5: Advanced Operations 2. Press the Jog Dial only briefly and release it again to set Barcode Scanning mode. 3. Scan the barcode. If the Barcode Module recognizes the barcode input, it will beep and the barcode information is displayed on the DPM. 4.
  • Page 56: Linked Keywords

    DPM 9350/00 - User Manual Linked Keywords When the Linked Keywords setting is enabled in the DPM Download/Configuration program and the DPM has been configured with this setting, you can transfer sets of Keyword strings to the DPM. These sets can then be selected on the DPM and assigned to a dictation file.
  • Page 57 Chapter 5: Advanced Operations This defines the following Keyword sets: Keyword set 1 = Peter , 123 Keyword set 2 = Steve , 456 Keyword set 3 = Patricia , 789 After this configuration has been transferred to the DPM, the Keyword sets can be selected on the DPM as follows: 1.
  • Page 58 DPM 9350/00 - User Manual 3. Move the Jog Dial to scroll to the Keyword set you want to assign. Current assingment: New assignment: 4. Press the Jog Dial to confirm the new assignment and to return to the DPM main menu.
  • Page 59: Transferring Data Between Dpm And Pc

    Chapter 5: Advanced Operations Transferring data between DPM and PC You can use your DPM as part of the workflow management for exchanging and transferring data with the PC. With the DPM Download/Configuration program, you make settings and choose options on how to operate the device. This data can then be downloaded and is stored on the DPM.
  • Page 60 DPM 9350/00 - User Manual 3. When the download is finished, one of the following symbols will appear: The download finished successfully: The download did not succeed: Note : Whether the downloaded files on the DPM are deleted after transferring depends on the corresponding settings in the DPM Download/Configuration program.
  • Page 61: Appendix: Troubleshooting The Dpm

    Appendix: Troubleshooting the DPM Appendix: Troubleshooting the DPM If you have problems with your DPM, please try the following before you contact your vendor. Resetting the DPM To reset the DPM, remove the batteries from the device. Wait for at least 5 seconds before you re-insert the batteries.
  • Page 62: Index

    DPM 9350/00 - User Manual Index 4-Position Switch Card, 11 Fast Forward position, 38 Configuration file, 47 Fast Rewind position, 38 Configuration program, 55 Lock/Hold switch, 10 Contrast, 27 Playback, 37 Data transfer, 55 Advanced display, 15 Date, 20 Advanced operations, 44...
  • Page 63 Index Skip Forward, 43 End-of-Letter button, 34 Volume, 37 Entering user-defined labels, 44 EOL, 34 Keywords, 47 EOL button, 34 Barcode information, 50 DPM menu, 19 Fast Forward, 38 Linked, 52 Fast Rewind, 38 Features, 1 L/P, 34 File L/P button, 34 Delete, 40 Label, 44 Skip Back, 43...
  • Page 64 DPM 9350/00 - User Manual Microphone sensitivity, 24 Reformat MMC, 11 Memory card, 29 Mode Reset Insert, 36 DPM, 57 Overwrite, 36 Power Save, 30 Scan Record Standby, 31 Barcode, 50 SD, 11 Operations Section (sound file) Advanced, 44 Delete, 39...
  • Page 65 Index User-defined label, 44 Warnings, 57 DPM menu, 18 Winding, 38 Workflow management, 55 VA, 25, 42 Voice-activated recording, 25, 42 Volume, 37...
  • Page 66 DPM 9350/00 - User Manual...
  • Page 67 Index...
  • Page 68 Printed in Austria 5103 109 9548.3...

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