Kyocera FS-C8020MFP Operation Manual

Kyocera FS-C8020MFP Operation Manual

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FS-C8020MFP
FS-C8025MFP
OPERATION GUIDE

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Summary of Contents for Kyocera FS-C8020MFP

  • Page 1 FS-C8020MFP FS-C8025MFP OPERATION GUIDE...
  • Page 2 A label shown in the illustration assures that the supplies are our own brand. In this Operation Guide, FS-C8020MFP is referred to as 20 ppm model, and FS-C8025MFP is referred to as 25 ppm model respectively.
  • Page 3 Card Authentication Kit (B) Operation Describes how to authenticate to the machine using the ID card. Guide KYOCERA COMMAND CENTER Describes how to access the machine from a computer via a Web browser to check and Operation Guide change settings.
  • Page 5: Table Of Contents

    Contents Preface .....................1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 Environment ....................... 1-3 Precautions for Use ....................1-3 Legal Restriction on Copying/Scanning ..............1-8 Legal and Safety Information ....................1-9 Legal Information ....................... 1-9 Energy Saving Control Function ................1-12 Automatic 2-Sided Copy Function ................
  • Page 6 Logout ........................3-13 Favorites ..........................3-14 Registering Favorites ....................3-14 Editing and Deleting Favorites ................. 3-18 Using Favorites ......................3-20 Shortcuts ..........................3-22 Registering Shortcuts ....................3-22 Editing and Deleting Shortcuts ................. 3-24 Using Shortcuts ......................3-25 Quick Setup Wizard ......................3-26 Help Screen ........................
  • Page 7 Sending ....................6-1 Basic Operation ........................6-2 Preparation for Sending a Document to a PC ..............6-5 Checking What to Enter for [Host Name] ..............6-5 Checking What to Enter for [Login User Name] ............6-6 Creating a Shared Folder ................... 6-7 Checking the [Path] ....................
  • Page 8 Language ........................9-5 Report ........................9-5 User Property ......................9-7 Cassette/MP Tray Settings ..................9-8 Common Settings ....................... 9-9 Copy ......................... 9-15 Send ......................... 9-15 Printer ........................9-16 System ........................9-18 Date/Timer ....................... 9-23 Adjustment/Maintenance ..................9-25 Color Registration Procedure ................... 9-27 User Login Administration ....................
  • Page 9 Appendix ....................11-1 Optional Equipment ......................11-2 Overview of Optional Equipment ................11-2 Paper Feeder (single cassette) ................11-3 Paper Feeder (double cassette) ................11-3 Document Finisher ....................11-3 FAX Kit ........................11-3 Expansion Memory ....................11-3 Card Authentication Kit .................... 11-4 Gigabit Ethernet Board .....................
  • Page 11: Printing

    Quick Guide Be sure to read Precautions for Use before using this machine. To make copies Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the It copies. paper size, adjusting the density, etc. To print You can print via a network or print a PDF file directly from USB memory.
  • Page 12 To send documents You can send scanned images via a network. Or, you can also store scanned images in USB It sends. memory. Administrator tasks Saving What you want Send to Folder Send as E-mail Documents to to do (SMB) USB Memory Connecting Cables Plug the USB...
  • Page 13 To send a FAX As well as sending a FAX via the telephone lines, you can also send a FAX via a network. It faxes. NOTE For more information on setting up and sending a FAX, refer to the FAX Operation Guide. Administrator tasks What you want Send a FAX...
  • Page 14: Menu Map

    Menu Map Copies (page 4-3) Paper Selection (page 3-41) Zoom (page 4-5) Density (page 3-50) Duplex (page 4-8) Combine (page 4-12) Collate/Offset (page 3-43) Functions Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35) Paper Output (page 3-42) Staple (page 3-48) Color Selection (page 3-59) Original Image (page 3-52)
  • Page 15 One Touch Key (page 6-17) Address Book (page 6-15) Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide) E-mail (page 6-18) Folder (page 6-19) FAX (refer to Fax Operation Guide) WSD Scan (page 6-42) Functions File Format (page 3-57)
  • Page 16 Job Box (page 5-6) Removable Menu Store File File Format (page 3-57) Memory 2-sided/Book Original (page 3-37) Scan Resolution (page 3-51) Density (page 3-50) File Name Entry (page 3-62) Functions Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35) Storing Size (page 7-14) Color Selection (page 3-59) Original Image (page 3-52)
  • Page 17 Print Job Status (page 8-3) Send Job Status (page 8-4) Store Job Status (page 8-5) Scheduled Job (page 8-5) Print Job Log (page 8-6) Send Job Log (page 8-6) Store Job Log (page 8-6) Scanner (page 8-11) Printer (page 8-12) FAX (page 8-12) Removable Memory (page 8-12) Toner Status (page 8-13)
  • Page 18 Quick Setup Wizard FAX Setup (page 3-26) (page 3-26) Energy Saver Setup (page 3-26) Language (page 9-5) Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5) Font List (page 9-5) Network Status (page 9-5) Service Status (page 9-6) Accounting Report (page 9-6) Sub Address Box List (refer to Fax Operation Guide) FAX List (Index) (refer to Fax Operation Guide)
  • Page 19 Cassette/MP Tray Cassette 1 (to 3) (page Paper Size (page 9-8) Settings (page 9-8) 9-8) Media Type (page 9-8) Multi Purpose Tray Paper Size (page 9-8) (page 9-8) Media Type (page 9-8) Common Settings Default Screen (page 9-9) (page 9-9) Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)
  • Page 20 Function Defaults (page File Format (page 9-12) 9-12) Original Orientation (page 9-12) Collate/Offset (page 9-12) File Separation (page 9-12) Scan Resolution (page 9-12) Color Selection (Copy) (page 9-12) Color Select.(Send/Store) (page 9-12) Original Image (page 9-12) Background Density Adj. (page 9-12) EcoPrint (page 9-12) Prevent Bleed-through (page 9-12) FAX TX Resolution (refer to Fax Operation Guide)
  • Page 21 Copy (page 9-15) Auto Paper Selection (page 9-15) Auto % Priority (page 9-15) Reserve Next Priority (page 9-15) Send (page 9-15) Dest. Check before Send (page 9-15) Entry Check for New Dest. (page 9-15) Send and Forward Forward (page 9-16) (page 9-16) Destination (page 9-16) Color TIFF Compression (page 9-16)
  • Page 22 User Login/Job User Login Settings User Login (page 9-35) Accounting (page 9-33) Local User List (page 9-37) Simple login settings Simple Login (page 9-46) (page 9-46) Simple Login Setup (page 9-46) Local User Authorization (page 9-41) Group Authorization Group Authorization (page 9-52) Set.
  • Page 23 System (page 9-18) Network (page 9-18) Host Name (page 9-18) TCP/IP (page 9-18) TCP/IP (page 9-18) IPv4 Settings (page 9-18) IPv6 Settings (page 9-19) Protocol Detail (page 9-20) Netware (page 9-21) AppleTalk (page 9-21) WSD Scan (page 9-21) WSD Print (page 9-21) Enhanced WSD (page 9-21) Enhanced WSD (SSL) (page 9-21) IPSec (page 9-22)
  • Page 24 Date/Timer (page 9-23) Date/Time (page 9-23) Date Format (page 9-23) Time Zone (page 9-23) Auto Panel Reset (page 9-23) Auto Sleep (page 9-23) Sleep Level (page 9-24) Auto Error Clear (page 9-24) Low Power Timer (page 9-24) Panel Reset Timer (page 9-24) Sleep Timer (page 9-24) Interrupt Clear Timer (page 9-24) Error Clear Timer (page 9-24)
  • Page 25: Preface

    Preface This chapter explains the following topics: Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-3 Legal and Safety Information ..........................1-9 Legal Information ............................. 1-9 Energy Saving Control Function ......................1-12 Automatic 2-Sided Copy Function ......................
  • Page 26: Notice

    Preface > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
  • Page 27: Environment

    Preface > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.
  • Page 28 Preface > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
  • Page 29: Safety Switch

    Preface > Notice SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.
  • Page 30 Preface > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension.
  • Page 31 Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide service, write to Kyocera at the address below for the name and address of the Authorized Kyocera Dealer in your area, or check Kyocera’s website at http:// www.kyoceramita.com.
  • Page 32: Legal Restriction On Copying/Scanning

    Preface > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
  • Page 33: Legal And Safety Information

    Preface > Legal and Safety Information Legal and Safety Information Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation.
  • Page 34: Original Ssleay License

    Preface > Legal and Safety Information 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)” 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission.
  • Page 35: Monotype Imaging License Agreement

    Preface > Legal and Safety Information The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software.
  • Page 36: Low Power Mode

    Preface > Legal and Safety Information Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
  • Page 37: About This Operation Guide

    Preface > About this Operation Guide About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents Preface Includes information about operating precautions, trademarks, and this manual. Preparation before Use Provides information about part names, connecting cables, and setting up and configuring the machine.
  • Page 38: Copy Screen

    Preface > About this Operation Guide Job types for which each function can be set are shown with icons. Icon Description Icon Description This function can be set while copying a This function can be set while printing from USB document.
  • Page 39: Originals And Paper Sizes

    Preface > About this Operation Guide Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
  • Page 40 Preface > About this Operation Guide 1-16...
  • Page 41: Preparation Before Use

    Preparation before This chapter explains the following topics: Part Names ................................ 2-2 Machine ..............................2-2 Operation Panel ............................2-6 Touch Panel ............................. 2-7 Determining the Connection Method and Preparing Cables ................2-8 Connection Example ..........................2-8 Preparing Necessary Cables ........................2-9 Connecting Cables ............................
  • Page 42: Part Names

    Preparation before Use > Part Names Part Names Machine 1 Document Processor 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Operation Panel 6 Inner Tray 7 Front Cover 8 Cassette 1 9 USB Memory Slot (A1) 10 Right Cover 1 11 Handles 12 Job Separator Tray...
  • Page 43 Preparation before Use > Part Names 13 Original Width Guides 14 Original Table 15 Cleaning Cloth Compartment 16 Original Loaded Indicator 17 Toner Container (Black) 18 Toner Container (Magenta) 19 Toner Container (Cyan) 20 Toner Container (Yellow) 21 Waste Toner Box 22 Paper Width Guide 23 Paper Length Guide 24 Multi Purpose Tray...
  • Page 44 Preparation before Use > Part Names 26 Option Interface Slot 2 27 Network Interface Connector 28 USB Interface Connector (A2) 29 USB Port (B1) 30 Option Interface Slot 1 31 Scanner Lock 32 Main Power Switch 33 Handles 34 Cassette Heater Switch...
  • Page 45 Preparation before Use > Part Names 38 39 35 Top Cover 36 Tray Extension 37 Document Finisher Tray 38 Staple Cover 39 Staple Cartridge Holder 40 Bridge Unit Cover...
  • Page 46: Operation Panel

    Preparation before Use > Part Names Operation Panel Displays the System Menu/Counter Displays the Interrupt Copy screen. screen. Displays the Status/Job Displays the Copy screen. Ends operation (logs out) on Cancel screen. the Administration screen. Displays the Favorites Displays the screen for Puts the machine into Low screen.
  • Page 47: Touch Panel

    Preparation before Use > Part Names Touch Panel Displays the status of the Displays the time and number of Ready to copy. (Full Color) 10:10 equipment as well as necessary Copy Copies copies. operation messages. Paper Zoom Density Selection Auto 100% Normal 0 Displays available functions.
  • Page 48: Determining The Connection Method And Preparing Cables

    Preparation before Use > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.
  • Page 49: Preparing Necessary Cables

    Preparation before Use > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Connection Environment Function Necessary Cable Connect a LAN cable to the machine. Printer/Scanner/Scanner (TWAIN/WIA) LAN (10Base-T, 100Base-TX, or 1000BASE-T Shielded) Connect a USB cable to the machine.
  • Page 50: Connecting Cables

    Preparation before Use > Connecting Cables Connecting Cables Connecting LAN Cable The equipment can be connected with a network cable and used as a network printer or network scanner. Power Off. Check that the indicators are off. Connect the machine. Connect the LAN cable to the network interface located on left side of the body.
  • Page 51: Connecting Usb Cable

    Preparation before Use > Connecting Cables Connecting USB Cable The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is no network. Power Off. Check that the indicators are off. Connect the machine.
  • Page 52: Power On/Off

    Preparation before Use > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT When turning off the main power switch, do not turn on the main power switch again immediately.
  • Page 53: When Turning Off The Main Power Switch

    Preparation before Use > Power On/Off When turning off the main power switch Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes. Press the Power key. Main Power indicator Check that the indicators are off.
  • Page 54: Installing Software

    Preparation before Use > Installing Software Installing Software Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. NOTE Installation on Windows must be done by a user logged on with administrator privileges.
  • Page 55 Preparation before Use > Installing Software Install using Express Mode. Select the print system to be installed. Customize the print system name if the print system is connected via a network. Start installing. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload.
  • Page 56 If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to Network on page 9-18 In the Authenticate screen, enter the name and password used to log in to the operating system. Insert the DVD. Double-click the Kyocera icon. Display the screen. Double-click Double-click Double-click either OS X 10.2 and 10.3 Only, OS X 10.4 Only or OS X 10.5 or higher...
  • Page 57 Preparation before Use > Installing Software Configure the printer. Display the window. Click the IP icon for an IP connection or the AppleTalk icon for an AppleTalk connection and then enter the IP address and printer name. Select the options available for the machine and click Continue. The selected machine is added.
  • Page 58: Setting Twain Driver

    Preparation before Use > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. Display the screen. Select Start button of the Windows display, All Programs, Kyocera and then TWAIN Driver Setting. Click Add. Configure TWAIN Driver. Enter the machine name.
  • Page 59: Setting Wia Driver

    Preparation before Use > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. NOTE The following is not necessary to register when using the machine possesses an IP address or host name that you have specified during installation of WIA Driver.
  • Page 60: Energy Saver Function

    Preparation before Use > Energy Saver function Energy Saver function Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and Main Power indicators.
  • Page 61: Sleep And Auto Sleep

    Preparation before Use > Energy Saver function Sleep and Auto Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep.
  • Page 62: Machine Setup Wizard

    Preparation before Use > Machine Setup Wizard Machine Setup Wizard The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. System Menu/Counter. 10:10 Machine setup 1. Date/Time 2. Network This wizard will help you set up your machine.
  • Page 63: Command Center (Settings For E-Mail)

    If restrictions have been set for COMMAND CENTER, enter a password to access pages other than the startup page. The default password is “admin00.” The password can be changed. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 2-23...
  • Page 64: Sending E-Mail

    Preparation before Use > COMMAND CENTER (Settings for E-mail) Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
  • Page 65 Preparation before Use > COMMAND CENTER (Settings for E-mail) Item Description Login Password When Other is selected for Authenticate, the password set here will be used for authentication. The maximum length of the login password is 64 characters. POP before SMTP Set the amount of time to wait before time-out in seconds when you have Timeout selected POP before SMTP as the Authentication Protocol.
  • Page 66 Preparation before Use > COMMAND CENTER (Settings for E-mail) 2-26...
  • Page 67: Common Operations

    Common Operations This chapter explains the following topics: Loading Paper ..............................3-2 Before Loading Paper ..........................3-2 Loading Paper in the Cassettes ....................... 3-3 Loading Paper in the Multi Purpose Tray ....................3-5 Loading Originals ............................... 3-7 Placing Originals on the Platen ........................ 3-7 Loading Originals in the Document Processor ..................
  • Page 68: Loading Paper

    Common Operations > Loading Paper Loading Paper Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on page 11-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Bend the whole set of sheets to swell them in the middle.
  • Page 69: Loading Paper In The Cassettes

    Common Operations > Loading Paper Loading Paper in the Cassettes The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 500 sheets of plain paper (80 g/m²). The following paper sizes are supported: Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, A3, B4, A4, A4-R, A5-R, B5, B5-R, Folio, 216 ×...
  • Page 70: Load Paper

    Common Operations > Loading Paper Load paper. IMPORTANT Load the paper with the print side facing up. Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. Ensure that the loaded paper does not exceed the level indicator (see the figure).
  • Page 71: Loading Paper In The Multi Purpose Tray

    Common Operations > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper (80 g/m²) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K-R and 16K.
  • Page 72 Common Operations > Loading Paper Load paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT Load the paper with the print side facing down. Curled paper must be uncurled before use. Straighten the top edge if it is curled. When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper.
  • Page 73: Loading Originals

    Common Operations > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. NOTE Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table.
  • Page 74: How To Load Originals

    Common Operations > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor Weight 45 to 160 g/m² (duplex: 50 to 120 g/m²) Size Maximum A3 to Minimum A5 Maximum Ledger to Minimum Statement-R...
  • Page 75: Load Originals

    Common Operations > Loading Originals Load Originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure).
  • Page 76: Checking The Equipment's Serial Number

    Common Operations > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. XXXXXXXXX NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative. 3-10...
  • Page 77: Checking The Counter

    Common Operations > Checking the Counter Checking the Counter Check the number of pages printed and scanned. Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Use [ ] or [ ] to scroll up and down. Check the counter.
  • Page 78: Login/Logout

    Common Operations > Login/Logout Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. Refer to Adding a User on page 9-37 for the default login user name and password. NOTE You will be unable to login if you forget your login user name or login password.
  • Page 79: Logout

    Common Operations > Login/Logout Log in. Enter login user name and password. 10:10 Login User Name Keyboard 2500 Login Password Keyboard **** Menu Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.
  • Page 80: Favorites

    Common Operations > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions. The functions created by the external software, such as File Management Utility, are also displayed here. •...
  • Page 81 Common Operations > Favorites Select the job type. Select the job type. 10:10 Select how to recall the function. 10:10 Add - Job Type Add - Function Type Copy Program Send Wizard Cancel Next > Cancel < Back Next > When you select the wizard mode 10:10 10:10...
  • Page 82: Function Type

    Common Operations > Favorites [Number] Select the item that you want to change. 10:10 10:10 Add - Confirmation Number Name Sending Job - E-mail (00 - 20) Job Type Multi Sending Number Auto Owner Admin Cancel < Back Save Cancel [Permission] Select the item that you want to change.
  • Page 83 Common Operations > Favorites Register the favorite. Select the item that you want to change. 10:10 Add - Confirmation Name Sending Job - E-mail Job Type Multi Sending Number Auto Owner Admin Cancel < Back Save 3-17...
  • Page 84: Editing And Deleting Favorites

    Common Operations > Favorites Editing and Deleting Favorites This section describes how to edit name and permission of the registered favorites and how to delete favorites. Display the screen. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC(Addre ess Entry) Scan to PC(Addre...
  • Page 85 Common Operations > Favorites [Permission] 10:10 10:10 Favorites:E-mail TX Permission Permission Shared Private Destination Address Book Shared Functions Function Type Wizard Cancel < Back Save Cancel Configures permission settings for favorites to determine how they are shared with other users. Register the favorite.
  • Page 86: Using Favorites

    Common Operations > Favorites Using Favorites Call up settings from a favorite. Display the screen. Select a favorite. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC(Addre ess Entry) Scan to PC(Addre Scan to E-mail(A Scan to E-mail(A ss Book) ddress Entry)
  • Page 87 Common Operations > Favorites When using the program mode Select a favorite to call up registered settings. Press the Start key to start the job. 3-21...
  • Page 88: Shortcuts

    Common Operations > Shortcuts Shortcuts Frequently used function screens can be registered as shortcuts so that they can be called up easily. Registering Shortcuts You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box. The following types of shortcuts are available: Private Shortcut Private shortcuts are only available for use by the logged in user.
  • Page 89 Common Operations > Shortcuts Select the function. Select the functions. 10:10 Add - Functions Paper Selection Zoom Density Duplex Cancel < Back Next > Select the function screen to display with the shortcut. Enter the shortcut name. Up to 24 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters.
  • Page 90: Editing And Deleting Shortcuts

    Common Operations > Shortcuts Editing and Deleting Shortcuts Change shortcut number/name or delete shortcut. Display the screen. Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) 10:10 Copy Copies Functions Original Size Auto Paper Zoom Density Selection Original Orientation Auto 100% Normal 0...
  • Page 91: Using Shortcuts

    Common Operations > Shortcuts Register the shortcut. Ready to copy. (Full Color) 10:10 Edit - Confirmation Number Shortcut 1 Name Shortcut 1 Functions Zoom Cancel < Back Save To delete Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) 10:10 Add/Edit Shortcut Delete...
  • Page 92: Quick Setup Wizard

    Common Operations > Quick Setup Wizard Quick Setup Wizard Make the following basic settings as instructed by the Wizard: Energy Saver Setup Configures sleep mode and low-power mode. 1. Sleep Mode Sleep Mode - Auto Sleep, Sleep Mode - Sleep Timer, Sleep Mode - Sleep Level 2.
  • Page 93 Common Operations > Quick Setup Wizard Start the wizard. Follow the instructions on the screen to configure settings. System Menu/Counter. 10:10 Local Fax Info. 1. Dialing/RX Mode Set the dialing and reception mode. 2. Local FAX Info. 3. Sound Volume 4.
  • Page 94: Help Screen

    Common Operations > Help Screen Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. Ready to copy.
  • Page 95: Canceling Jobs

    Common Operations > Canceling Jobs Canceling Jobs Cancel any print or send job being executed. Press the Stop key. Cancel a job. When there is a job is being scanned Canceling... 10:10 Job No.:0001 Job Name:doc00000120101010101010 Scanned Pages Cancel Canceling… will be displayed, and the current job will be canceled. When there is a job printing or on standby The job will be canceled.
  • Page 96: Using Various Functions

    Common Operations > Using Various Functions Using Various Functions This section describes common functionality that can be configured for copying, sending, and the document box. Display the screen. Press the key of each function. When using USB memory, plug it into the USB memory slot (A1). Press [Yes] on the displayed screen.
  • Page 97: Common Functionality

    Common Operations > Using Various Functions Common Functionality Functionality related to originals What do you want to do? Reference Page Specify the original size. Original Size page 3-32 Specify the original orientation to scan in the correct direction. Original Orientation page 3-34 Scan mixed size originals.
  • Page 98: Original Size

    Common Operations > Using Various Functions Original Size Scan to Copy Send Specify the original size to be scanned. Auto Automatically detects the size of the original. Metric Select from A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio, or 216 × 340 mm. inch Select from Ledger, Letter-R, Letter, Legal, Statement-R, Statement, 11 ×...
  • Page 99 Common Operations > Using Various Functions [Metric], [inch], or [Others] Ready to copy. (Full Color) Ready to copy. (Full Color) 10:10 10:10 Original Size Original Size - Metric Auto Metric Inch Others Size Entry Cancel Cancel < Back Use [ ] or [ ] to scroll up and down.
  • Page 100: Original Orientation

    Common Operations > Using Various Functions Original Orientation Scan to Copy Send Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex •...
  • Page 101: Mixed Size Originals

    Common Operations > Using Various Functions Mixed Size Originals Scan to Copy Send Scans all sheets in the document processor, even if they are of different sizes. Supported Combinations of Originals • B4 and B5 • Ledger and Letter (A3 and A4) •...
  • Page 102 Common Operations > Using Various Functions Select the function. Ready to copy. (Full Color) 10:10 Mixed Size Originals Cancel 3-36...
  • Page 103: 2-Sided/Book Original

    Common Operations > Using Various Functions 2-sided/Book Original Scan to Send Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. 2-sided Set when using a 2-sided sheet original that will be bound on the left or right.
  • Page 104 Common Operations > Using Various Functions Scan to USB Ready to store in Box. 10:10 Store File File 2-sided/ Scan Format Book Resolution 1-sided 300x300dpi Density File Name Entry Normal 0 Functions Cancel Select the type of original. [2-sided] or [Book] Ready to send.
  • Page 105: Continuous Scan

    Common Operations > Using Various Functions Continuous Scan Scan to Copy Send Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. Display the screen. Referring to Using Various Functions on page 3-30, display the screen.
  • Page 106 Common Operations > Using Various Functions Finish scanning. Place the originals and press Start key. 10:10 Job No.:0003 Job Name:doc00000320101010101010 Scanned Pages Cancel Finish Scan Start copying, sending, or storing. 3-40...
  • Page 107: Paper Selection

    Common Operations > Using Various Functions Paper Selection Print from Copy Select the cassette or multi-purpose tray that contains the required paper size. NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Cassette/MP Tray Settings on page 9-8).
  • Page 108: Paper Output

    Common Operations > Using Various Functions Paper Output Print from Copy Set paper output to document finisher or job separator tray. Inner Tray* Places pages face down in the inner tray. Finisher Tray* Places pages face down in the optional document finisher tray. Job Separator Tray Places pages face down in the job separator tray.
  • Page 109: Collate/Offset

    Common Operations > Using Various Functions Collate/Offset Print from Copy Offset the output by page or set. Collate Scan multiple originals and deliver complete sets of copies as required according to page number. Offset Without Document Finisher (Option) When you use offsetting, printed copies are produced after rotating each set (or page) by 90°. NOTE To offset without a document finisher, load the same size paper into a second paper source with a different orientation.
  • Page 110 Common Operations > Using Various Functions Press [Collate/Offset]. Ready to copy. (Full Color) 10:10 Copy Copies Paper Zoom Density Selection Auto 100% Normal 0 Duplex Combine Collate/ Offset 1-sided>>1-sided Collate Functions Favorites Select the function. Ready to copy. (Full Color) 10:10 Collate/Offset Collate Only...
  • Page 111: Margin

    Common Operations > Using Various Functions Margin Print from Copy Add margins (white space). Margin Width Input units Margin Width Inch Models -0.75 to 0.75" (in 0.01" increments) Metric Models -18 mm to 18 mm (in 1-mm increments) Margin on the Back Side When duplex copying, you can also specify the margin on the back side.
  • Page 112 Common Operations > Using Various Functions Enter the margin width. Ready to copy. (Full Color) 10:10 Margin Cancel Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) 10:10 Margin - Settings Margin - Margin Margin Left: 6mm L/R(-18 - +18) T/B(-18 - +18) Back Page Same as Front Page...
  • Page 113 Common Operations > Using Various Functions [Manual] Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) 10:10 Margin - Back Page Margin - Back Page Auto L/R(-18 - +18) T/B(-18 - +18) Manual Cancel Cancel < Back Press the text box and use [-]/[+] to enter a value. Select the original orientation.
  • Page 114: Staple

    Common Operations > Using Various Functions Staple Print from Copy Staple documents. In addition, you can specify the staple position. NOTE Stapling requires the document finisher. The following stapling options and orientations are available. Original Orientation: Original Orientation: Top Edge (Back Edge) Left Top Edge (Left top corner) Cassette Paper Load Direction...
  • Page 115 Common Operations > Using Various Functions Select the staple position. [1 staple] or [2 staples] Ready to copy. (Full Color) 10:10 Staple 1 staple 2 staples 2 staples Others Cancel [Others] Ready to copy. (Full Color) 10:10 Staple 1 staple 2 staples 2 staples Others...
  • Page 116: Density

    Common Operations > Using Various Functions Density Scan to Copy Send Adjust density using 7 levels. Display the screen. Referring to Using Various Functions on page 3-30, display the screen. Copy Scan to USB Ready to copy. (Full Color) 10:10 Ready to store in Box.
  • Page 117: Scan Resolution

    Common Operations > Using Various Functions Scan Resolution Scan to Send Select fineness of scanning resolution. The selectable resolution is [200×100dpi], [200×200dpi Fine], [200×400dpi Super], [300×300dpi], [400×400dpi Ultra], or [600×600dpi]. NOTE The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.
  • Page 118: Original Image

    Common Operations > Using Various Functions Original Image Scan to Copy Send Select original image type for best results. Text+Photo Best for originals which contain a mixture of text and photos. Photo Best for photographs. Text Sharply renders pencil text and fine lines. Graphic/Map* Best for graphics and maps.
  • Page 119: Sharpness

    Common Operations > Using Various Functions Sharpness Scan to Copy Send Adjust the sharpness of the image. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire* patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Blur].
  • Page 120: Background Density Adjust

    Common Operations > Using Various Functions Background Density Adjust Scan to Copy Send Remove dark background from originals, such as newspapers. This feature is used with full color and auto color. Background Density Adjust is disabled if Auto Color detects black and white originals.
  • Page 121: Prevent Bleed-Through

    Common Operations > Using Various Functions Prevent Bleed-through Scan to Copy Send Hide background colors and image bleed-through when scanning thin original. Display the screen. Referring to Using Various Functions on page 3-30, display the screen. Press [Functions] and then [Prevent Bleed-through]. Ready to copy.
  • Page 122: Zoom

    Common Operations > Using Various Functions Zoom Scan to Send Reduce or enlarge original to send or store size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. NOTE Original Size (page 3-32), Sending Size (page 6-37), Storing Size (page 7-14), and Zoom are related to each other. Refer to Sending Size on page 6-37 and Storing Size on page 7-14.
  • Page 123: File Format

    Common Operations > Using Various Functions File Format Scan to Send Specify the image file format. In addition, you can adjust the image quality level. Saves or sends a PDF file. You can specify the format that comply with PDF/A. TIFF Saves or sends a TIFF file.
  • Page 124 Common Operations > Using Various Functions Select the file format. [PDF], [TIFF], [JPEG], or [XPS] Ready to send. 10:10 File Format TIFF JPEG Others Cancel Next > [Others] Ready to send. 10:10 File Format TIFF JPEG Others Cancel Next > Select the file format.
  • Page 125: Color Selection

    Common Operations > Using Various Functions Color Selection Scan to Print from Copy Send Select the color mode setting. Auto Color* Automatically recognizes whether a document is color or black and white, and then scans the document. Auto (Color/Gray)** Automatically detects whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale.
  • Page 126: Job Finish Notice

    Common Operations > Using Various Functions Job Finish Notice Scan to Print from Copy Send Send e-mail notice when a job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish.
  • Page 127 Ext. Address Book Address Entry My Address Cancel < Back Next > For details on the External Address Book, refer to KYOCERA COMMAND CENTER Operation Guide. Enter the e-mail address directly. Ready to copy. (Full Color) 10:10 Job Finish Notice - Settings Address Book Ext.
  • Page 128: File Name Entry

    Common Operations > Using Various Functions File Name Entry Scan to Copy Send Add a file name. Additional information such as Job No. and Date and Time can also be set. You can check a job history or job status using the job name, date and time, or job number specified here.
  • Page 129: Priority Override

    Common Operations > Using Various Functions Priority Override Print from Copy Suspend the current job and give a new job top priority. The suspended job resumes after the other job is finished. NOTE This function is not available if current job was an override. Priority override may not be available depending on the status of the current print job and memory usage.
  • Page 130 Common Operations > Using Various Functions 3-64...
  • Page 131: Copying

    Copying This chapter explains the following topics: Basic Operation ..............................4-2 Copying Functions ............................. 4-4 Zoom ................................ 4-5 Duplex ..............................4-8 Combine ..............................4-12 EcoPrint ..............................4-15 Hue Adjustment ............................. 4-16 Color Balance ............................4-17 Saturation .............................. 4-18 Auto Image Rotation ..........................4-19 Interrupt Copy ..............................
  • Page 132: Basic Operation

    Copying > Basic Operation Basic Operation Press the Copy key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. Place the originals For details, refer to Loading Originals on page 3-7. Selecting color mode Auto Color Automatically recognizes whether a document is...
  • Page 133: Entering The Copy Quantity

    Copying > Basic Operation Entering the copy quantity NOTE Press the Clear key to change the copy quantity. Start copying Press the Start key to start copying.
  • Page 134: Copying Functions

    Copying > Copying Functions Copying Functions Copy screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Specify the paper size and type.
  • Page 135: Zoom

    Copying > Copying Functions Zoom Adjust the zoom to reduce or enlarge the image. Auto A3: 141% A5: 70% Adjusts the image to match the paper size. Standard Zoom Adjusts the image to match present sizes. Model Zoom Level (Original Model Zoom Level (Original Copy)
  • Page 136 Copying > Copying Functions Zoom Entry Specify the image size in 1% increment between 25% - 400% of the original. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. (Full Color) 10:10 Copy Copies Paper Zoom...
  • Page 137 Copying > Copying Functions [Zoom Entry] Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) 10:10 Zoom Zoom - Zoom Entry (25 - 400) 100% Auto Standard Zoom Zoom Entry Cancel Next > Cancel < Back Enter the magnification.
  • Page 138: Duplex

    Copying > Copying Functions Duplex Print 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the original binding orientation and desired binding orientation. 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided. 2-sided>>1-sided Prints 2-sided to 1-sided.
  • Page 139 Copying > Copying Functions NOTE The paper sizes supported in Two-sided to Two-sided are Ledger, Letter-R, Letter, Legal, Executive, Statement-R, Oficio II, A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio and 216 × 340 mm. The following sizes of originals and paper are supported in Book to Two-sided mode. Original: Ledger, Letter-R, Statement-R, A3, A4-R, A5-R, B4, B5-R and 8K.
  • Page 140 Copying > Copying Functions Select the desired Duplex option. Ready to copy. (Full Color) 10:10 Duplex - Duplex Duplex 1-sided>>1-sided Cancel < Back Ready to copy. (Full Color) 10:10 Duplex - Duplex 1-sided>>1-sided 1-sided>>2-sided 2-sided>>1-sided Use [ ] or [ ] to scroll up and down.
  • Page 141 Copying > Copying Functions Select the original orientation. Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) 10:10 Duplex - Duplex Duplex - Original Orientation Duplex Top Edge on Top 2-sided>>2-sided Binding in Original Top Edge on Left Left/Right Binding in Finishing Left/Right...
  • Page 142: Combine

    Copying > Copying Functions Combine Combine 2 or 4 original sheets into 1 copied page. You can select the page layout or the type of boundary lines around the pages. 2 in 1 Copies 2 originals onto each page. 4 in 1 Copies 4 originals onto each page.
  • Page 143 Copying > Copying Functions Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. (Full Color) 10:10 Copy Copies Paper Zoom Density Selection Auto 100% Normal 0 Duplex Combine Collate/ Offset 1-sided>>1-sided Collate Functions Favorites Select the function.
  • Page 144 Copying > Copying Functions Sets the boundary line type. 10:10 Ready to copy. (Full Color) 10:10 Ready to copy. (Full Color) Combine - Others Combine - Border Line Combine None 2 in 1 (L to R/T to B) Border Line Solid Line None Original Orientation...
  • Page 145: Ecoprint

    Copying > Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion when high quality print is not required. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy.
  • Page 146: Hue Adjustment

    Copying > Copying Functions Hue Adjustment Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. Original Adjust yellow to more green, Adjust yellowish-red to more yellow, adjust blue to more magenta adjust bluish-cyan to more blue NOTE...
  • Page 147: Color Balance

    Copying > Copying Functions Color Balance Adjust the strength of cyan, magenta, yellow, and black. Less Magenta Original More Magenta NOTE This feature is used with full color and auto color copying. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy.
  • Page 148: Saturation

    Copying > Copying Functions Saturation Adjust the color saturation of the image. Grayish Original Vivid Results in paler color. Results in more vivid color. NOTE This feature is used with full color and auto color copying. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy.
  • Page 149: Auto Image Rotation

    Copying > Copying Functions Auto Image Rotation When original and paper source size are the same, but their orientation is different, rotate image 90 degrees. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. (Full Color) 10:10 Ready to copy.
  • Page 150: Interrupt Copy

    Copying > Interrupt Copy Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.
  • Page 151: Printing

    Printing This chapter explains the following topics: Printing from Applications ..........................5-2 Printing Data Saved on the Printer ........................5-6 Private Print ............................. 5-6 Proof and Hold ............................5-8 Automatic Delete Setting for Temporary Documents ................5-11...
  • Page 152: Printing From Applications

    Printing > Printing from Applications Printing from Applications This section provides basic instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. You can print documents created on your computer once you install the printer driver from the included DVD (Product Library).
  • Page 153 Printing > Printing from Applications Select the Basic tab. Click the Page Sizes button to select the paper size for the document data. Click Print size and select the paper size to use for printing. Click OK button to return to the Print dialog box. Start printing.
  • Page 154 Printing > Printing from Applications Printer driver print settings screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the DVD. Description Quick Print Provides icons that can be used to easily configure frequently used functions.
  • Page 155 Printing > Printing from Applications Printer Driver Help The printer driver includes Help. To learn more about print settings, display the printer driver print settings screen and display Help using either of the methods explained below. • Click the ? button in the upper right corner of the screen and then click the item you want to know about.
  • Page 156: Printing Data Saved On The Printer

    Printing > Printing Data Saved on the Printer Printing Data Saved on the Printer Print data can be saved in the machine's Job Box and printed when needed. Private Print Private Print stores the print data which is printed by using the printer driver as a Private Print. Refer to the Printer Driver User Guide on how to print a job as Private Print using the printer driver.
  • Page 157 Printing > Printing Data Saved on the Printer Print and delete the document. To print the document Document Box. 10:10 Job Box - Private Print doc 4100908135138 doc 0100908134821 Menu Cancel < Back Print NOTE The password entry screen will be displayed. Enter the password using the numeric keys. Document Box.
  • Page 158: Proof And Hold

    Printing > Printing Data Saved on the Printer Proof and Hold Proof and Hold stores the print data which is printed by using the printer driver as a Proof and Hold Print job. Refer to the Printer Driver User Guide on how to print a job as Proof and Hold Print job using the printer driver. NOTE RAM disk mode must be enabled.
  • Page 159 Printing > Printing Data Saved on the Printer Printing and Deleting the Document You can print and delete documents stored in the Proof and Hold box. Display the screen. Document Box. 10:10 Job Box Removable Memory Document Box. 10:10 Job Box Sub Address Box Polling Box Private Print...
  • Page 160 Printing > Printing Data Saved on the Printer To delete Document Box. 10:10 Job Box - Proof and Hold doc 100831170850 doc 100831170814 doc 100831170659 doc 100831170519 Menu Cancel < Back Print Select the document you wish to delete and press [(Delete)] (the trash can icon). 5-10...
  • Page 161: Automatic Delete Setting For Temporary Documents

    Printing > Printing Data Saved on the Printer Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. Temporary documents are not automatically deleted.
  • Page 162 Printing > Printing Data Saved on the Printer 5-12...
  • Page 163 Sending This chapter explains the following topics: Basic Operation ..............................6-2 Preparation for Sending a Document to a PC ....................6-5 Checking What to Enter for [Host Name] ....................6-5 Checking What to Enter for [Login User Name] ..................6-6 Creating a Shared Folder ........................
  • Page 164: Sending

    Sending > Basic Operation Basic Operation This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send e-mail.
  • Page 165: Specifying Destination

    Sending > Basic Operation Press the Send key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. Place the originals For details, refer to Loading Originals on page 3-7. Selecting color mode Auto Color Automatically recognizes whether a document is...
  • Page 166 Sending > Basic Operation Selecting the functions Ready to send. 10:10 Press [Functions] to display the sending functions to use. Send Dest. : Check For details, refer to Sending Functions on page 6-36. Recall One Touch Key Address Book Ext Address Book E-mail Folder Functions...
  • Page 167: Preparation For Sending A Document To A Pc

    Sending > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other versions of Windows.
  • Page 168: Checking What To Enter For [Login User Name]

    Sending > Preparation for Sending a Document to a PC Checking What to Enter for [Login User Name] Check the domain name and user name for logging onto Windows. Display the window. From the Start menu, select All Programs (or Programs), Accessories and then Command Prompt.
  • Page 169: Creating A Shared Folder

    Sending > Preparation for Sending a Document to a PC Creating a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
  • Page 170 Sending > Preparation for Sending a Document to a PC Configures permission settings. In Windows XP, select Share this folder and click the Permissions button. Enter the user name in the text box. Click the [Location] button and select the desired location. To select the search target, click a location to select it.
  • Page 171 Sending > Preparation for Sending a Document to a PC Select the entered user, select the Change and Read permissions. In Windows XP, go to step 6. NOTE "Everyone" gives sharing permission to everyone on the network. To strengthen security, it is recommended that you select Everyone and remove the Read permission checkmark.
  • Page 172: Checking The [Path]

    Sending > Preparation for Sending a Document to a PC Checking the [Path] Check the share name of the shared folder that will be the destination for the document. Display the window. Enter "\\pc001" in "Program and File Search" in the Start menu. In Windows XP, click Search in the Start menu, select All files and folders, and search for the destination computer to which the file will be sent.
  • Page 173: Configuring Windows Firewall (For Windows 7)

    Sending > Preparation for Sending a Document to a PC Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing. From the Start menu, select Control Panel, System and Security, and Allow a program through Windows Firewall.
  • Page 174 Sending > Preparation for Sending a Document to a PC 6-12...
  • Page 175 Sending > Preparation for Sending a Document to a PC Select Specific local ports, and enter "139". Make sure all checkboxes are selected. 6-13...
  • Page 176 Sending > Preparation for Sending a Document to a PC Enter "Scan to SMB" in "Name" and click Finish. In Windows XP or Windows Vista From the Start menu, select Control Panel, System and Security (or Security Center), and then Check Firewall Status) (or Windows Firewall). If the User Account Control dialog box appears, click the Continue button.
  • Page 177: Specifying Destination

    For more information about how to register destinations in the Address Book, refer to Registering Destinations in the Address Book on page 6-24. For details on the External Address Book, refer to KYOCERA COMMAND CENTER Operation Guide. Display the screen.
  • Page 178 Sending > Specifying Destination Destination Search Ready to send. 10:10 Searches by destination name. Address Book (All) Sales department 1 0123456 Advanced search by type of registered destination (E- Sales department 1 mail, Folder (SMB/FTP), FAX or Group). 0234567 Support department Support department .BOX Menu...
  • Page 179: Choosing By One Touch Key

    Sending > Specifying Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 6-33. Display the screen. Referring to Basic Operation on page 6-2, display the screen.
  • Page 180: Entering A New E-Mail Address

    Sending > Specifying Destination Entering a New E-mail Address Enter the desired e-mail address. NOTE Access the COMMAND CENTER beforehand and specify the settings required for sending e-mail. For details, refer to COMMAND CENTER (Settings for E-mail) on page 2-23. Display the screen.
  • Page 181: Specifying A New Pc Folder

    Refer to Creating a Shared Folder on page 6-7 for details on how to share a folder. Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide.
  • Page 182 Sending > Specifying Destination Item Data to be entered Max. characters Login User Name User name to access the PC Up to 64 characters Domain name/User name For example, abcdnet\james.smith. User name@Domain name For example, james.smith@abcdnet Login Password Password to access the PC Up to 64 characters For send to folder (FTP) Item...
  • Page 183 Sending > Specifying Destination Accept the destinations. Ready to send. 10:10 Folder - Confirmation Host Name Path Port Login User Name Menu Cancel < Back Destinations can be changed later. Refer to Checking and Editing Destinations on page 6-22. 6-21...
  • Page 184: Checking And Editing Destinations

    Sending > Specifying Destination Checking and Editing Destinations Check and edit a selected destination. Display the screen. Referring to Specifying Destination on page 6-15, specify the destination. Ready to send. 10:10 Send Dest. : Check bbb@abc.com One Touch Key Address Book Ext Address Book E-mail Folder...
  • Page 185: Sending To Different Types Of Destinations (Multi Sending)

    Sending > Specifying Destination Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (e-mail addresses, folders, etc.) in a single operation.
  • Page 186: Registering Destinations In The Address Book

    Sending > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a Contact A maximum of 200 contact addresses can be registered.
  • Page 187 Sending > Registering Destinations in the Address Book Enter the destination name. Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Enter the address number. Select the item that you want to change. 10:10 Ready to send.
  • Page 188 Sending > Registering Destinations in the Address Book Refer to Character Entry Method on page 11-7 for details on entering characters. The Folder (SMB) Address Enter Host Name, Path, Port, Login User Name and Login Password. Ready to send. 10:10 Host Name Path Port...
  • Page 189 Sending > Registering Destinations in the Address Book Confirm the connection status. Ready to send. 10:10 10:10 Menu Connection Test Host Name Path Port Login User Name Close Connected. appears when connection to the destination is correctly established. If Cannot connect.
  • Page 190: Adding A Group

    Sending > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
  • Page 191 Sending > Registering Destinations in the Address Book Enter the group name. Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Enter the address number. Ready to send. 10:10 Ready to send.
  • Page 192 Sending > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. Ready to send. 10:10 10:10 Address Book (Contact) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name)
  • Page 193: Editing And Deleting Address Book Entries

    Sending > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Ready to send. 10:10 Send Dest. : Check Recall One Touch Key Address Book Ext Address Book E-mail...
  • Page 194 Sending > Registering Destinations in the Address Book Ready to send. 10:10 Edit - Confirm Name Sales department 1 Auto Address Number E-mail Address To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).
  • Page 195: Adding A Destination On One Touch Key

    Sending > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
  • Page 196 Sending > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. System Menu/Counter. 10:10 10:10 Address Book (All) Menu Narrow Down 0123456 Sales department 1 Search (Name) Sales department 1 Search(No.) 0234567 Support department Sort (Name)
  • Page 197: Editing And Deleting One Touch Key

    Sending > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter.
  • Page 198: Sending Functions

    Sending > Sending Functions Sending Functions Send screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Select the file format for images being sent.
  • Page 199: Sending Size

    Sending > Sending Functions Sending Size Select size of image to be sent. Same as Original Size Automatically sends the same size as the original. Metric Select from A3, A4, A5, A5-R, B4, B5, B6, Folio or 216 × 340 mm. inch Select from Ledger, Letter, Legal, Statement, 11 ×...
  • Page 200 Sending > Sending Functions [Metric], [inch] or [Others] Ready to send. 10:10 Ready to send. 10:10 Sending Size Sending Size - Metric Same as Metric Inch Original Size Others Cancel Cancel < Back Use [ ] or [ ] to scroll up and down. Select the desired size.
  • Page 201: File Separation

    Sending > Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. NOTE Three-digit serial number such as abc_001.pdf, abc_002.pdf... is attached to the end of the file name. Display the screen. Referring to Basic Operation on page 6-2, display the screen.
  • Page 202: E-Mail Subject/Body

    Sending > Sending Functions E-mail Subject/Body Add subject and body when sending a document. NOTE The subject can include up to 60 characters, and the body can include up to 500 characters. Display the screen. Referring to Basic Operation on page 6-2, display the screen. Ready to send.
  • Page 203: Ftp Encrypted Tx

    Sending > Sending Functions FTP Encrypted TX Encrypt images when using FTP. Encryption secures the document transmission. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to Secure Protocol on page 9-22. Display the screen.
  • Page 204: Wsd Scan

    Sending > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and WSD Scan (page 9-21) is set to [On] in the network settings.
  • Page 205 Sending > WSD Scan Display the screen. Ready to send. 10:10 Ready to send. 10:10 Send Dest. : Send Dest. : Check Check Recall Recall One Touch Key Address Book Ext Address Book WSD Scan E-mail Folder Functions Favorites Functions Favorites Scan the originals.
  • Page 206 Sending > WSD Scan Procedure from Your Computer Ready to send. 10:10 WSD Scan From Computer From Operation Panel Cancel Use the software installed on the computer to send the images. 6-44...
  • Page 207: Scanning Using Twain

    Sending > Scanning using TWAIN Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way. Display the window.
  • Page 208 Sending > Scanning using TWAIN Item Detail Configuration This is used to check current settings and store frequently used settings. When the Configuration button is clicked, a setting screen opens with buttons for Details, Add current configuration, and Delete selected configuration.
  • Page 209: Document Box

    Document Box This chapter explains the following topics: Printing Documents Stored in Removable USB Memory ................... 7-2 Saving Documents to USB Memory (Scan to USB) ................... 7-5 Removing USB Memory ............................ 7-8 Functions for Document Box ..........................7-9 Duplex ..............................7-10 Encrypted PDF Password ........................
  • Page 210: Printing Documents Stored In Removable Usb Memory

    Document Box > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
  • Page 211: Enter The Quantity

    Document Box > Printing Documents Stored in Removable USB Memory Display the screen. Document Box. 10:10 Document Box. 10:10 Removable Memory Removable Memory 11-3-3.JPG 7-9-2.JPG 1/25 Menu Cancel Print Menu Cancel < Back Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory].
  • Page 212 Document Box > Printing Documents Stored in Removable USB Memory Select the functions. Ready to print from Box. 10:10 Print Copies Paper Collate/ Duplex Selection Offset Collate 1-sided Functions Cancel Select the function to use for Document Box. Press [Functions] to display other functions. For details, refer to Functions for Document Box on page 7-9.
  • Page 213: Saving Documents To Usb Memory (Scan To Usb)

    Document Box > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format.
  • Page 214 Document Box > Saving Documents to USB Memory (Scan to USB) Display the screen. Document Box. 10:10 Removable Memory 1/25 Menu Cancel Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory].
  • Page 215 Document Box > Saving Documents to USB Memory (Scan to USB) For details, refer to Functions for Document Box on page 7-9. Start storing. Press the Start key to start storing. Remove the USB memory. For details, refer to Removing USB Memory on page 7-8.
  • Page 216: Removing Usb Memory

    Document Box > Removing USB Memory Removing USB Memory Certain operations must be performed on the screen before USB memory can be removed. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Display the screen. Document Box.
  • Page 217: Functions For Document Box

    Document Box > Functions for Document Box Functions for Document Box Print or Store file screen in Document Box shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function.
  • Page 218: Duplex

    Document Box > Functions for Document Box Duplex Print a document 1-sided or 2-sided. Select the original binding orientation and desired final binding orientation. 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the left or right 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the top.
  • Page 219: Encrypted Pdf Password

    Document Box > Functions for Document Box Encrypted PDF Password Enter the preassigned password to print the PDF data. Display the screen. Referring to Printing Documents Stored in Removable USB Memory on page 7-2, display the screen. Ready to print from Box. 10:10 Ready to print from Box.
  • Page 220: Jpeg/Tiff Print

    Document Box > Functions for Document Box JPEG/TIFF Print Select the image size when printing JPEG or TIFF files. Paper Size Fit the image size to the selected paper size. Image Resolution Print at resolution of the actual image. Print Resolution Fit the image size to the print resolution.
  • Page 221: Xps Fit To Page

    Document Box > Functions for Document Box XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS files. Display the screen. Referring to Printing Documents Stored in Removable USB Memory on page 7-2, display the screen.
  • Page 222: Storing Size

    Document Box > Functions for Document Box Storing Size Select size of image to be stored. Same as Original Size Store an image the same size as the original. Metric Select from A3, A4, A5, A5-R, B4, B5, B6, Folio or 216 × 340 mm. inch Select from Ledger, Letter, Legal, Statement, 11 ×...
  • Page 223 Document Box > Functions for Document Box [Metric], [inch] or [Others] Ready to store in Box. 10:10 Ready to store in Box. 10:10 Storing Size Storing Size - Metric Same as Metric Inch Original Size Others Cancel Cancel < Back Use [ ] or [ ] to scroll up and down.
  • Page 224 Document Box > Functions for Document Box 7-16...
  • Page 225: Status / Job Cancel

    Status / Job Cancel This chapter explains the following topics: Checking Job Status ............................8-2 Details of the Status Screens ........................8-3 Checking Job History ............................8-6 Sending the Log History ............................. 8-7 Setting the Destination ..........................8-8 Automatic Log History Transmission ....................... 8-9 Manual Log History Transmission ......................
  • Page 226: Checking Job Status

    Status / Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
  • Page 227: Details Of The Status Screens

    Status / Job Cancel > Checking Job Status Details of the Status Screens Print Job Status Screen Status/Job Cancel. 10:10 Print Job Status 0089 doc0000892010092514... 5/23 Cancel Pause All Close Print Jobs Item/Key Detail — Icons that indicate the job type Copy job Printer job Job from Document Box...
  • Page 228 Status / Job Cancel > Checking Job Status Send Job Status screen Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Menu Cancel Close Display/Key Detail — Icons that indicate the job type Sending Job FAX Sending Job Folder (SMB/FTP) Sending Job E-mail Sending Job Application Sending Job Mixed (Multiple)
  • Page 229 Status / Job Cancel > Checking Job Status Store Job Status screen Status/Job Cancel. 10:10 Store Job Status 0016 doc0000162010082913... Storing Cancel Close Display/Key Details — Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX [Cancel] Select the job you want to cancel from the list, and press this key.
  • Page 230: Checking Job History

    Status / Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available. Print Job Log Copy Send Job Log...
  • Page 231: Sending The Log History

    Status / Job Cancel > Sending the Log History Sending the Log History You can send the log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Display the screen.
  • Page 232: Setting The Destination

    Status / Job Cancel > Sending the Log History Setting the Destination Set the destination to which log histories are sent. Display the screen. Referring to Sending the Log History on page 8-7, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Report - Sending Log History Sending Log History - Destination...
  • Page 233: Automatic Log History Transmission

    Status / Job Cancel > Sending the Log History Automatic Log History Transmission This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. Display the screen. Referring to Sending the Log History on page 8-7, display the screen. System Menu/Counter.
  • Page 234: Setting E-Mail Subject

    Status / Job Cancel > Sending the Log History Setting E-mail Subject Set the subject automatically entered when sending log histories by E-mail. Display the screen. Referring to Sending the Log History on page 8-7, display the screen. System Menu/Counter. 10:10 Report - Sending Log History Send Log History...
  • Page 235: Check Of Device Status

    Status / Job Cancel > Check of Device Status Check of Device Status Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Display the screen. Status/Job Cancel. 10:10 Status Print Job Log...
  • Page 236: Removable Memory

    Status / Job Cancel > Check of Device Status Printer Status/Job Cancel. 10:10 Printer Ready. Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are displayed. FAX (Option) Status/Job Cancel. 10:10 Receiving...
  • Page 237: Checking The Remaining Amount Of Toner And Paper

    Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Display the screen. Status/Job Cancel. 10:10 Status Printer Running...
  • Page 238 Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Staple Status Status/Job Cancel. 10:10 Staple Staple You can check the status of staples 8-14...
  • Page 239: Setup, Registration, And User Management

    Setup, Registration, and User Management This chapter explains the following topics: System Menu ..............................9-2 Operation Method ............................ 9-2 System Menu Settings ..........................9-3 Report ..............................9-5 User Property ............................9-7 Cassette/MP Tray Settings ........................9-8 Common Settings ............................ 9-9 Copy ..............................
  • Page 240: System Menu

    Setup, Registration, and User Management > System Menu System Menu Configure settings related to overall machine operation. Operation Method The system menu is operated as follows: Display the screen. Configure the function. System Menu/Counter. 10:10 System Menu User Login/Job Accounting Printer Displays available Scrolls up and down...
  • Page 241: System Menu Settings

    Setup, Registration, and User Management > System Menu System Menu Settings System Menu include; Item Description Reference Page Quick Setup Wizard The Quick Setup Wizard configures fax and Energy Saver settings. 3-26 Language Select the language displayed on the touch panel. Report Print reports to check the machine settings and status.
  • Page 242 Setup, Registration, and User Management > System Menu Item Description Reference Page Address Book/One Touch Configures Address Book and One Touch Key settings. For details on — Address Book, refer to Registering Destinations in the Address Book on page 6-24 and for details on One Touch Key, refer to Adding a Destination on One Touch Key on page 6-33.
  • Page 243: Language

    Setup, Registration, and User Management > System Menu Language Item Description Language Select the language displayed on the touch panel. Value: English, Deutsch, Français, Español, Italiano, Nederlands, Русский, Português Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.
  • Page 244: Result Report Settings

    Setup, Registration, and User Management > System Menu Item Description Service Status Prints the service status. More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Accounting Report Prints the accounting report, allowing you to check the accounts that have been registered on the machine.
  • Page 245: User Property

    Setup, Registration, and User Management > System Menu User Property Allows you to view information about logged in users and edit some of that information. For details on User Login, refer to User Login Administration on page 9-33. Item Description User Name Changes the name shown on the user list.
  • Page 246: Cassette/Mp Tray Settings

    Setup, Registration, and User Management > System Menu Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray. Cassette1 (to 3) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). Value Auto: Automatically detect paper size.
  • Page 247: Common Settings

    Setup, Registration, and User Management > System Menu Common Settings Configures overall machine operation. Default Screen Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Copy, Send, FAX, Document Box, Favorites, Status Sound Item Description Buzzer Set options for buzzer sound during the machine operations.
  • Page 248: Paper Settings

    Setup, Registration, and User Management > System Menu Item Description Original Auto Detect Automatically detect originals of special or non-standard size. A6/Hagaki As A6 and Hagaki are similar in size, select either one of them for automatic detection. Value: A6, Hagaki Folio Select Folio for automatic detection.
  • Page 249 Setup, Registration, and User Management > System Menu Item Description Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions.
  • Page 250: Function Defaults

    Setup, Registration, and User Management > System Menu For Custom 1-8, settings for duplex printing and media type name can be changed. Item Description Custom 1-8 Duplex Select the setting for duplex. Value: Prohibit, Permit Name Change names for Custom 1-8. Names should be not more than 16 characters. Selecting media type at multi purpose tray, the name after change will be displayed.
  • Page 251: Preset Limit

    Setup, Registration, and User Management > System Menu Item Description File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. Value File Name: Up to 32 characters can be entered. Additional Info: None, Date and Time, Job No., Job No.
  • Page 252: Error Handling

    Setup, Registration, and User Management > System Menu Error Handling Item Description Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Value 1-sided: Printed in 1-sided Display Error: Error message to cancel printing is displayed. Finishing Error Select alternative actions when finishing (stapling or offsetting) is not available for the selected paper size or media type.
  • Page 253: Copy

    Setup, Registration, and User Management > System Menu Keyboard Layout Item Description Keyboard Layout Change the layout of the touch panel keyboard used to enter characters. Value: QWERTY, QWERTZ, AZERTY USB Keyboard Type Item Description USB Keyboard Type Select the type of USB keyboard that you want to use. Value: US-English, US-English with Euro Copy Configures settings for copying functions.
  • Page 254: Printer

    Setup, Registration, and User Management > System Menu Item Description Send and Forward Set whether to send the original to another destination and store it when sending images. Forward Set the rule to send the original. Multiple rules can be selected. Value Forward: Off, On Rule: FAX, E-mail, Folder(SMB), Folder(FTP)
  • Page 255 Setup, Registration, and User Management > System Menu Item Description Wide A4 Turn this to on to increase the maximum number of characters that can be printed in a line for an A4 page (78 characters at 10 pitch) and Letter size page (80 characters at 10 pitch). This setting is only effective in PCL 6 emulation.
  • Page 256: System

    Setup, Registration, and User Management > System Menu System Configures machine system settings. Network Configures network settings. Host Name Item Description Host Name Check the host name of the machine. TCP/IP Item Description TCP/IP Set up TCP/IP to connect to the Windows network.* Value: Off, On IPv4 Settings Set up TCP/IP (IPv4) to connect to the network.
  • Page 257 Setup, Registration, and User Management > System Menu Item Description IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. The IPv6 setting is available when selecting [On] for [TCP/IP].* IPv6 Sets whether to use IPv6. Value: Off, On Manual Setting Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
  • Page 258 Setup, Registration, and User Management > System Menu Item Description Protocol Detail The table below lists the network related function settings. The network related functions are available when [TCP/IP] is [On]. NetBEUI Selects whether or not to receive documents using NetBEUI.* Value: Off, On Select whether or not to receive documents using LPD as the network protocol.* Value: Off, On...
  • Page 259 After changing the setting, restart the system or turn the machine OFF and then ON. Enhanced WSD (SSL) Item Description Enhanced WSD (SSL) Set whether to use Kyocera’s proprietary web services over SSL.* Value: Off, On After changing the setting, restart the system or turn the machine OFF and then ON. 9-21...
  • Page 260: Interface Block Setting

    Setup, Registration, and User Management > System Menu IPSec Item Description IPSec Make this setting when you use IPSec.* Value: Off, On After changing the setting, restart the system or turn the machine OFF and then ON. Secure Protocol Item Description Select whether or not to use SSL.* Value: Off, On...
  • Page 261: Date/Timer

    Setup, Registration, and User Management > System Menu RAM Disk Setting Item Description RAM Disk Setting When optional memory is installed, a RAM disk can be created and its size can be set. Creating a RAM disk makes it possible to print from a Job Box.* Value RAM Disk Setting: Off, On RAM Disk Size: Setting range varies with Optional Memory settings.
  • Page 262 Setup, Registration, and User Management > System Menu Item Description Sleep Level Select the Sleep level. Set the Energy Saver mode to reduce power consumption even more than normal Sleep mode. Value: Quick Recovery, Energy Saver NOTE: If the optional Gigabit Ethernet Board is installed, Energy Saver cannot be specified.
  • Page 263: Adjustment/Maintenance

    Setup, Registration, and User Management > System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Item Description Density Adjustment Adjust density. Copy Adjust copy density. Adjustment can be made in 7 levels. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box.
  • Page 264 Setup, Registration, and User Management > System Menu Item Description Tone Curve Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the hue of printed color output may shift or color drift may occur. Use this function to correct color settings when the color of a finished copy does not match the original.
  • Page 265: Color Registration Procedure

    Setup, Registration, and User Management > System Menu Color Registration Procedure Normal registration and detailed settings are available for Color Registration. Color drift can be largely corrected through normal registration. However, if it is not resolved or to perform more detailed settings, use the detailed settings. NOTE To perform color registration, verify that either Letter or A4 paper is loaded into a cassette.
  • Page 266 Setup, Registration, and User Management > System Menu Chart Example Color Registration Correction Chart MH-F MH-R CH-F CH-R YH-F YH-R Enter the appropriate value. Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required.
  • Page 267 Setup, Registration, and User Management > System Menu Select the chart to be corrected. System Menu/Counter. 10:10 Normal - Registration MH-F MH-R CH-F Cancel Start Press [+] or [-] to enter the values read from the chart. System Menu/Counter. 10:10 Registration - MH-1 (I - A, 0 - 9) Cancel...
  • Page 268: Detailed Settings

    Setup, Registration, and User Management > System Menu Detailed Settings Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Adjustment/Maintenance System Menu/Counter. 10:10 Adjustment/Maintenance Correcting Black Line Display Brightness Color Registration Tone Curve Adjustment System Menu/Counter.
  • Page 269 Setup, Registration, and User Management > System Menu Chart Example Enter the appropriate value. Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts V-1 to V-5, read only the values from V-3 (center).
  • Page 270 Setup, Registration, and User Management > System Menu Select the chart to be corrected. System Menu/Counter. 10:10 Detail - Registration MH-1 MH-2 MH-3 MH-4 Cancel Start Press [+] or [-] to enter the values read from the chart. System Menu/Counter. 10:10 Registration - MH-1 (I - A, 0 - 9)
  • Page 271: User Login Administration

    Setup, Registration, and User Management > User Login Administration User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
  • Page 272: User Login Settings

    Setup, Registration, and User Management > User Login Administration User Login Settings Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu User Login/Job Accounting Printer System System Menu/Counter. 10:10 User Login/Job Accounting Date/Timer User Login Settings Job Accounting Settings...
  • Page 273: Enabling/Disabling User Login Administration

    Setup, Registration, and User Management > User Login Administration Enabling/Disabling User Login Administration This enables user login administration. Select one of the following authentication methods: Local Authentication User authentication based on user properties on the local user list stored in the machine. Network Authentication User authentication based on Authentication Server.
  • Page 274 Setup, Registration, and User Management > User Login Administration Enter a domain name. System Menu/Counter. 10:10 User Login - Network Authentication Server Type Kerberos Host Name Domain Name Cancel < Back Save When selecting [NTLM] or [Kerberos] as the server type, enter a domain name of 256 characters or less.
  • Page 275: Adding A User

    Setup, Registration, and User Management > User Login Administration Adding a User This adds a new user. You can add Up to 100 users (including the default login user name). The table below explains the user information to be registered. User Name* Enter the name displayed on the user list (up to 32 characters).
  • Page 276: User Name

    Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login S... - Local User List User Login Admin Admin Local Authentication Local User List DeviceAdmin 2500 Simple login settings Local User Authorization <...
  • Page 277 Setup, Registration, and User Management > User Login Administration [Login User Name] Select the item that you want to change. 10:10 Add - Confirmation User Name User A Login User Name User A Login Password ********** Account Name Others Cancel <...
  • Page 278 Setup, Registration, and User Management > User Login Administration [My Panel] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation My Panel E-mail Address Language English Access Level User Default Screen Copy My Panel Shortcut Shared Shortcut Local Authorization Cancel <...
  • Page 279: Local User Authorization

    Setup, Registration, and User Management > User Login Administration Local User Authorization Enables local user authorization. Job use can be prohibited for specific users. Set when adding a user (see page 9-37) or editing and deleting users (see page 9-43). Display the screen.
  • Page 280: My Panel

    Setup, Registration, and User Management > User Login Administration My Panel Registers settings for individual users. Settings registered here can be applied simply by logging in. Set when Adding a User (see page 9-37) or Editing and Deleting Users (see page 9-43). Environments in which shortcut can be configured Language Select the language displayed on the touch panel.
  • Page 281: Editing And Deleting Users

    Setup, Registration, and User Management > User Login Administration Editing and Deleting Users User properties can be changed and users can be deleted. Display the screen. Referring to User Login Settings on page 9-34, display the screen. System Menu/Counter. 10:10 User Login/Job Acco...
  • Page 282 Setup, Registration, and User Management > User Login Administration [Login Password] System Menu/Counter. 10:10 User:User A User Name User A Login User Name User A Login Password ********** Others Account Name Cancel Save Enter the same login password twice for confirmation purposes. [Account Name] Searches by account name.
  • Page 283 Setup, Registration, and User Management > User Login Administration [Local Authorization] System Menu/Counter. 10:10 System Menu/Counter. 10:10 User:User A Local Authorization Printer E-mail Address Printer (Full Color) Access Level Administrator My Panel Copy Local Authorization Copy (Full Color) Cancel Save Cancel Use [ ] or [...
  • Page 284: Simple Login

    Setup, Registration, and User Management > User Login Administration Simple Login The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to use this functionality. For details, refer to Adding a User on page 9-37. Simple Login Settings Enable simple login.
  • Page 285 Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login/Job Acc... - Simple Login Settings User Login Simple Login Local Authentication Local User List Simple Login Setup Simple login settings System Menu/Counter.
  • Page 286 Setup, Registration, and User Management > User Login Administration Network user System Menu/Counter. 10:10 Add - Network User Login User Name Keyboard Login Password Keyboard Cancel < Back Next > System Menu/Counter. 10:10 Add - Network User Login User Name Keyboard Login Password Keyboard...
  • Page 287 Setup, Registration, and User Management > User Login Administration [User] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation User Name User A Local User User User A Network User Password Login Icon Male 1 Cancel < Back Save Cancel Next >...
  • Page 288 Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login/Job Acc... - Simple Login Settings User Login Simple Login Local Authentication Local User List Simple Login Setup Simple login settings Local User Authorization <...
  • Page 289 Setup, Registration, and User Management > User Login Administration [Icon] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Edit Icon Male 1 Male 2 Female 1 Name User A Female 2 Soccer Tennis User User A Basket Piano Guitar Password Login Trumpet Bicycle Icon Male 1...
  • Page 290: Group Authorization

    Setup, Registration, and User Management > User Login Administration Group Authorization Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE To use the group authorization settings, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9- 35.
  • Page 291 Setup, Registration, and User Management > User Login Administration Storing in Box Select whether or not to reject usage of storing in the document boxes. Storing in Memory Select whether or not to reject usage of storing in the removable memory. For Group ID, specify PrimaryGroupID assigned by ActiveDirectory of Windows.
  • Page 292 Setup, Registration, and User Management > User Login Administration [Access Level] System Menu/Counter. 10:10 Add - Access Level Administrator User Cancel < Back Next > Check the settings. Check the settings and change or add information as needed. [Group ID] System Menu/Counter.
  • Page 293 Setup, Registration, and User Management > User Login Administration [Printer], [Printer (Full Color)], [Copy], [Copy (Full Color)], [Send], [FAX Transmission], [Storing in Box], [Storing in Memory] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation Printer Group ID 1234567890 Group Name Group 01 Reject Usage Access Level...
  • Page 294: Obtain Network User Property

    Setup, Registration, and User Management > User Login Administration Obtain Network User Property Set the required information to obtain the network user property from the LDAP server. NOTE To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9-35.
  • Page 295 Setup, Registration, and User Management > User Login Administration [Port] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Obtain NW User... - LDAP Server Information Obtain NW User Property - Port Server Name (1 - 65535) Port Name 1 displayName Name 2 Cancel <...
  • Page 296: Job Accounting

    Setup, Registration, and User Management > Job Accounting Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 100 individual accounts. •...
  • Page 297 Setup, Registration, and User Management > Job Accounting Other users login for operations. Enter the account ID. 10:10 Enter the account ID. Check Login Counter 9-59...
  • Page 298: Job Accounting Settings

    Setup, Registration, and User Management > Job Accounting Job Accounting Settings Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu User Login/Job Accounting Printer System System Menu/Counter. 10:10 User Login/Job Accounting Date/Timer User Login Settings Job Accounting Settings...
  • Page 299: Enabling/Disabling Job Accounting

    Setup, Registration, and User Management > Job Accounting Enabling/Disabling Job Accounting Enable job accounting. Display the screen. Referring to Job Accounting Settings on page 9-60, display the screen. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Job Accounting Print Accounting Report Total Job Accounting Each Job Accounting <...
  • Page 300: Login/Logout

    Setup, Registration, and User Management > Job Accounting Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login Enter the account ID. Enter the account ID. 10:10 Enter the account ID. Check Login Counter...
  • Page 301: Adding An Account

    Setup, Registration, and User Management > Job Accounting Adding an Account This section explains how to add a new account. The following entries are required. Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load.
  • Page 302 Setup, Registration, and User Management > Job Accounting Check the settings. Check the settings and change or add information as needed. [Account Name] System Menu/Counter. 10:10 Add - Confirmation Account Name Section 01 Account ID 00000001 Print (Total) Print (Full Color) Cancel <...
  • Page 303: Editing And Deleting Accounts

    Setup, Registration, and User Management > Job Accounting Editing and Deleting Accounts This changes the registered account information or deletes the account. Display the screen. Referring to Job Accounting Settings on page 9-60, display the screen. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Use [ ] or [ ] to scroll up and down.
  • Page 304 Setup, Registration, and User Management > Job Accounting Restriction System Menu/Counter. 10:10 System Menu/Counter. 10:10 Account:Section 01 Print (Total) Account Name Section 01 Account ID 00000001 Counter Limit Print (Total) Reject Usage Print (Full Color) Cancel Save Cancel System Menu/Counter. 10:10 Account:Section 01 Use [...
  • Page 305: Restricting The Use Of The Machine

    Setup, Registration, and User Management > Job Accounting Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of pages available. Set when Adding an Account (see page 9-63) or Editing and Deleting Accounts (see page 9-65). The items that can be restricted differ depending on whether [Individual] or [Total] is selected for Copier/Printer Count on page 9-73.
  • Page 306 Setup, Registration, and User Management > Job Accounting Select the item to limit. [Total] selected for Copier/Printer Count System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation Add - Confirmation Account Name Section 01 Scan (Others) FAX Transmission Account ID 00000001 Print (Total) Print (Full Color)
  • Page 307: Counting The Number Of Pages Printed

    Setup, Registration, and User Management > Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows.
  • Page 308 Setup, Registration, and User Management > Job Accounting View the number of pages. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Account:Sales department Total Job Accounting - Printed Pages Printed Pages Copy (B & W) Scanned Pages Copy (Full Color) FAX TX Pages Copy (Total) FAX TX Time 0:00:00...
  • Page 309: Printing An Accounting Report

    Setup, Registration, and User Management > Job Accounting Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. Copier/Printer Count Format When [Total] is selected for Copier/...
  • Page 310: Print Reports

    Setup, Registration, and User Management > Job Accounting Print reports. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Job Accounting Print Accounting Report Total Job Accounting Each Job Accounting < Back 9-72...
  • Page 311: Setting Items

    Setup, Registration, and User Management > Job Accounting Job Accounting Default Setting Sets default settings related to job accounting. Display the screen. Referring to Job Accounting Settings on page 9-60, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings User Login/Job Accounting - Default Setting Accounting List Apply Limit...
  • Page 312 Setup, Registration, and User Management > Job Accounting Item Description Count by Paper Size This counts the number of pages used for specific paper sizes (for example, count the number of pages printed using A4 paper). You can specify five paper sizes (1 to 5). The number of pages used for the paper sizes specified here can be referenced under [by Paper Size] when counting page use.
  • Page 313: Unknown Login User Name Job

    Setup, Registration, and User Management > Job Accounting Unknown Login User Name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. Display the screen.
  • Page 314 Setup, Registration, and User Management > Job Accounting 9-76...
  • Page 315: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Toner Container Replacement ......................... 10-2 Waste Toner Box Replacement ........................10-4 Replacing Staples ............................10-5 Cleaning ................................10-6 Glass Platen ............................10-6 Document Processor ..........................10-6 Solving Malfunctions ............................10-8 Responding to Error Messages ........................10-13 Clearing Paper Jams .............................
  • Page 316: Toner Container Replacement

    Troubleshooting > Toner Container Replacement Toner Container Replacement When the touch panel displays Toner is empty., replace the toner. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
  • Page 317 Troubleshooting > Toner Container Replacement Prepare the new toner container. Install the new toner container. CLICK! 10-3...
  • Page 318: Waste Toner Box Replacement

    Troubleshooting > Waste Toner Box Replacement Waste Toner Box Replacement When the touch panel displays Check waste toner box., replace the waste toner box. Remove the old waste toner box. Install the new waste toner box. CLICK! 10-4...
  • Page 319: Replacing Staples

    Troubleshooting > Replacing Staples Replacing Staples If a message displays indicating that staples have run out, the staple cartridge holder need to be replenished with staples. NOTE If the Staple Unit runs out of staples, contact your service representative or the place of purchase. Remove the staple cartridge holder.
  • Page 320: Cleaning

    Troubleshooting > Cleaning Cleaning Clean the machine regularly to ensure optimum output quality. Caution For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
  • Page 321 Troubleshooting > Cleaning Wipe the white guide. 10-7...
  • Page 322: Solving Malfunctions

    Troubleshooting > Solving Malfunctions Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions...
  • Page 323 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Printouts are not clear. Did you choose appropriate image Select appropriate image quality. 3-52 quality for the original? Dirt on the print side of the Is the platen or the document Clean the platen or the document 10-6 paper.
  • Page 324 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Documents are printed Are the application software settings at Check that the printer driver and — improperly. the PC set properly? application software settings are set properly. Cannot print with USB Is the USB host blocked? Select [Unblock] in the USB host 9-22...
  • Page 325 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Offset occurs. — Run [Drum Refresh]. 9-26 — Press the System Menu/Counter key, — [Adjustment/Maintenance], [Service Setting], [MC] and increase the adjustment value. Increase the adjustment value 1 level at a time from the current value.
  • Page 326 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Colors appear different than Did you choose appropriate image Select appropriate image quality. 3-52 you anticipated. quality for the original? Have you loaded color copy paper into Load color copy paper into the paper —...
  • Page 327: Responding To Error Messages

    Troubleshooting > Responding to Error Messages Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Error Message Checkpoints Corrective Actions Reference Page Acceptable staple count Is the acceptable staple count Press [Continue] to print without —...
  • Page 328 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Cannot duplex print on the Did you select a paper size/ Press [Paper Selection] to select the following paper.* media type that cannot be duplex available paper. printed? Press [Continue] to print without using Duplex function.
  • Page 329 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Error occurred at cassette #. — Remove the indicated cassette. Press — [Next >] to follow the instructions. Error Message Checkpoints Corrective Actions Reference Page Failed to specify Job —...
  • Page 330 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Inner tray is full of paper. — Remove paper from the inner tray. — Printing then resumes. Intermediate transfer unit is not — Replace the intermediate transfer unit —...
  • Page 331 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Machine failure. — Internal error has occurred. Make a note — of the error code displayed on the touch panel, and contact your Service Representative. Maximum number of scanned Is the acceptable scanning count Only one copy of the scanned pages is —...
  • Page 332 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page RAM disk error.* — An error has occurred on the RAM disk. 9-23 Job is canceled. Press [End]. The possible error codes and their descriptions are as follows. 01: The amount of data that can be saved at once has been exceeded.
  • Page 333 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Scanner memory is full.* — Scanning cannot be performed due to — insufficient memory of scanner. Only one copy of the scanned pages is available. Press [Continue] to print, send or store the scanned pages.
  • Page 334 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Toner is empty. [C][M][Y][K] — Replace the toner container. 10-2 Toner is running out. [C][M][Y][K] — It is almost time to replace the toner — container. Obtain a new toner container. Error Message Checkpoints Corrective Actions...
  • Page 335 Troubleshooting > Responding to Error Messages Code Error Corrective Actions Reference Page 1103 Failed to send via SMB. Check the SMB settings. 6-20 • Login user name and login password NOTE: If the sender is a domain user, specify the domain name.
  • Page 336 Troubleshooting > Responding to Error Messages Code Error Corrective Actions Reference Page 2102 Failed to send via FTP. Check the followings of the FTP server. — 2103 • Is FTP available? • The server is not operating properly. Failed to send the e-mail. Check the network.
  • Page 337: Clearing Paper Jams

    Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Jam. and the machine will stop. Refer to these procedures to remove the jammed paper. How to read the screen 10:10 Paper jam.
  • Page 338: Multi Purpose Tray

    Troubleshooting > Clearing Paper Jams Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Inside the Right Cover 1 Follow the steps below to clear paper jams inside the right cover 1. Caution The fixing unit is extremely hot.
  • Page 339: Cassette 1

    Troubleshooting > Clearing Paper Jams Cassette 1 Follow the steps below to clear paper jams in cassette 1. Inside the Right Cover 3 Follow the steps below to clear paper jams inside the right cover 3. 10-25...
  • Page 340: Cassette 2 Or 3

    Troubleshooting > Clearing Paper Jams Cassette 2 or 3 Follow the steps below to clear paper jams in cassette 2 or 3. Optional Document Finisher Follow the steps below to clear paper jams in the optional document finisher. 10-26...
  • Page 341: Optional Document Finisher Staple Jam

    Troubleshooting > Clearing Paper Jams Optional Document Finisher Staple Jam Follow the steps below to clear staple jams in the optional document finisher. Bridge Unit Follow the steps below to clear paper jams in the bridge unit. 10-27...
  • Page 342: Document Processor

    Troubleshooting > Clearing Paper Jams Document Processor Follow the steps below to clear paper jams in the document processor. 10-28...
  • Page 343: 11 Appendix

    11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Paper Feeder (single cassette) ....................... 11-3 Paper Feeder (double cassette) ......................11-3 Document Finisher ..........................11-3 FAX Kit ..............................11-3 Expansion Memory ..........................11-3 Card Authentication Kit ...........................
  • Page 344: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Card Authentication Kit Document Finisher Gigabit Ethernet Board Paper Feeder (double cassette) Paper Feeder (single cassette) FAX Kit Expansion Memory 11-2...
  • Page 345: Paper Feeder (Single Cassette)

    Appendix > Optional Equipment Paper Feeder (single cassette) An additional cassette identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1. Paper Feeder (double cassette) Two additional cassettes identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1.
  • Page 346: Card Authentication Kit

    Appendix > Optional Equipment Remove the covers. Install the memory module. Remove the memory module from its package. With the memory connection terminal pointing toward the socket, align the cut-out part with the socket terminal and insert directly in at an angle. IMPORTANT Before inserting a memory module in the machine, make sure that the machine is switched off.
  • Page 347: Gigabit Ethernet Board

    Appendix > Optional Equipment Gigabit Ethernet Board The Gigabit Ethernet Board provides a high-speed connection for the Gigabit-per-second interface. Since the kit was designed to work with TCP/IP, NetWare, NetBEUI, and AppleTalk protocols, in the same way as the main unit, it fulfills the network printing demands on Windows, Macintosh, and UNIX environments.
  • Page 348 Appendix > Optional Equipment Start using an application. Select the desired application and press [Activate]. System Menu/Counter. 10:10 System - Optional Function IC CARD AUTHENTI... Activate Displays details for individual applications. Select [Official] and enter the license key using the numeric keys. System Menu/Counter.
  • Page 349: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu/Counter key, [Common Settings] and then [Keyboard Layout] to choose desired layout.
  • Page 350 Appendix > Character Entry Method Upper-case Letter Entry Screen GB0057_E02 Number/Symbol Entry Screen GB0057_E03 Display/Key Description [ ]/[ ] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.
  • Page 351: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). 1, 3 To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower case letters, press [A/a].
  • Page 352: Paper

    Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes Supported types Supported paper sizes No. of sheets Plain paper (60 to 256 g/m²) Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, A3, A4-R, 500 (80 g/m²) A4, A5-R, B4, B5-R, B5, Folio, 216 ×...
  • Page 353: Basic Paper Specifications

    Appendix > Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper.
  • Page 354: Supported Paper Sizes

    Appendix > Paper Supported Paper Sizes Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°±0.2°. Multi Purpose Tray Cassette or Multi Purpose Tray A6-R (105 ×...
  • Page 355: Moisture Content

    Appendix > Paper Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the paper is supplied, the electrostatic changeability of the paper, and how the toner adheres. Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes paper to become damp, making the edges expand so it appears wavy.
  • Page 356: Special Paper

    Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 60 g/m² to 64 g/m² or less) •...
  • Page 357 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
  • Page 358: Thick Paper

    Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
  • Page 359: Recycled Paper

    Appendix > Paper Recycled Paper Recycled paper must conform to the specifications listed on the page 11-11; however, its whiteness may be considered separately. NOTE Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. Coated Paper Coated paper is created by treating the surface of the base paper with a coating that provides higher printing quality than plain paper.
  • Page 360: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. Common functions Item Description 20 ppm model 25 ppm model Type Desktop Printing Method Electrophotographic four color (CMYK) printing using tandem (4) drum system Image Write System Semiconductor laser and electrophotography Paper Weight Cassette 60 to 256 g/m²...
  • Page 361: Copy Functions

    Appendix > Specifications Item Description 20 ppm model 25 ppm model Weight (with toner container) Approx. 176 lb/Approx. 80 kg Space Required (W × D) 34-7/16×23-1/4", 874×590 mm (Using multi purpose tray) Power Source 120 V Specification Model:120 V (60 Hz, 12 A) 230 V Specification Model: 220 to 240V (50 Hz/ 60 Hz, 7.2 A) Options Paper feeder (single cassette), Paper feeder (double cassette), Document finisher, FAX...
  • Page 362: Printer Functions

    Appendix > Specifications Printer functions Item Description 20 ppm model 25 ppm model Printing Speed Full color Black and White Full color Black and White Letter/A4 20 sheets/min 20 sheets/min 25 sheets/min 25 sheets/min Letter-R/A4-R 14 sheets/min 14 sheets/min 17 sheets/min 17 sheets/min Ledger/A3 10 sheets/min...
  • Page 363: Document Processor

    Appendix > Specifications Document Processor Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: Ledger/A3, Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m² Loading Capacity 50 sheets (50 to 80 g/m²) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m²) maximum Dimensions (W) ×...
  • Page 364: Document Finisher (Option)

    Appendix > Specifications Document Finisher (option) Item Description Number of Trays 1 tray Paper Size (Non-stapling) Ledger, Legal, Oficio II, A3, B4, Folio, 216 × 340 mm, 8K: 250 sheets Letter, Letter-R, Executive-R, Statement-R, A4, A4-R, B5, B5-R, A5-R, 16K: 500 sheets Supported Paper Weight 52 to 256 g/m²...
  • Page 365: Glossary

    Appendix > Glossary Glossary AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network. Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data.
  • Page 366: Ecoprint Mode

    It also supports the HTTP authentication mechanisms along with SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. 11-24...
  • Page 367: Printer Driver

    Appendix > Glossary Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.
  • Page 368: Subnet Mask

    Appendix > Glossary SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers. Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings.
  • Page 369: Index

    Index Combine 4-12 2 in 1 4-12 4 in 1 4-12 Border Line 4-12 Numerics COMMAND CENTER 2-23 2-sided/Book Original 3-37 Connecting LAN Cable 2-10 Power Cable 2-11 Address Book USB Cable 2-11 Adding a Contact 6-24 Connection Method Adding a Group 6-28 Continuous Scan 3-39...
  • Page 370 Destination 6-15 Checking and Editing 6-22 Handles 2-2, Choosing by One Touch Key 6-17 Help 11-24 Choosing from the Address Book 6-15 Help Screen 3-28 Dest. Check before Send 9-15 Host Name 9-18 Entering a New E-mail Address 6-18 HTTP Entry Check for New Dest.
  • Page 371 LAN Interface 9-22 Original Orientation 3-34 LDAP Originals Protocol Detail 9-20 Custom Original Size LDAP Security 9-22 Loading Originals Legal Information Original Auto Detect 9-10 Legal Restriction on Copying Original Size 3-32 Legal Restriction on Scanning Original Size 3-32 Login 3-12, 9-62 Original Size Indicator Plates Logout 3-13,...
  • Page 372 Printer Settings Sharpness 3-53 Color Setting 9-16 Shortcuts Copies 9-16 Editing and Deleting 3-24 CR Action 9-17 Registering 3-22 Duplex 9-16 Using 3-25 EcoPrint 9-16 Sleep 2-21 Emulation 9-16 Slit Glass Form Feed TimeOut 9-17 SMB Client (Transmission) Gloss Mode 9-17 Protocol Detail 9-20...
  • Page 373 USB Keyboard Type 9-15 USB Memory Printing Documents Removing Saving Documents USB Memory Slot User Login Administration 9-33 Adding a User 9-37 Editing and Deleting 9-43 Enabling/Disabling 9-35 Group Authorization 9-52 Local User Authorization 9-41 My Panel 9-42 Obtain Network User Property 9-56 Simple Login 9-46...
  • Page 374 Index-6...
  • Page 376 Brazil...
  • Page 378 Rev.2 2011.7 2K0KMEN002...

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