Aastra DT690 User Manual
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Aastra DT690 User Manual

Cordless phone for md evolution
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See also: User Manual , Quick Reference Manual
USER GUIDE
1424-EN/LZT 103 090
D 2 010
02
12
Aastra DT690
Cordless Phone for MD Evolution
USER GUIDE
Anna Hillertz
EANNHIL
HF
EAB
KCM/DP
Mats Höglander
MH
B1
2009
05
20
QANNROO
Error corrections; Word conversion
C 2 009
11
04
aroos
Conversion of file from Word to FrameMaker; linguistic corrections.
PC1-1
2009
12
28
aroos
Update to "Phase 3", i.e. to reflect new functionality and updated software; some more linguistic corrections, as well as structural improvement.
C1
2010
01
25
aroos
Update according to review comments; fixed revision.
PC2-1
2010
02
03
aroos
Update of safety info.
D 2 010
02
12
aroos
Fixed revision.

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  • Page 1 USER GUIDE 1424-EN/LZT 103 090 D 2 010 Aastra DT690 Cordless Phone for MD Evolution USER GUIDE Anna Hillertz EANNHIL KCM/DP Mats Höglander 2009 QANNROO Error corrections; Word conversion C 2 009 aroos Conversion of file from Word to FrameMaker; linguistic corrections.
  • Page 2 No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

  • Page 3: Preparing For Use

    This guide describes the available features of the DT690 cordless phone when it is connected to the MD Evolution Communication Platform. The DT690 cordless phone is rich of features, with a color display, tele- phony, messaging, and Bluetooth (optional). The phone is designed for use in a medium demanding environment, such as hospital environment, light industry environment, and office environment.

  • Page 4: Software Version

    NTRODUCTION IPEI and IPDI Codes Your phone has a unique IPEI code (International Portable part Equip- ment Identity), and a unique global GAP identity number for the DECT registration (IPDI). The IPEI and IPDI codes are used for network subscription of the phone. At delivery, the phone’s IPEI and IPDI codes are identical, and either of them can be used for network subscription.

  • Page 5: Accessibility And Voice Quality

    MD E ORDLESS HONE FOR VOLUTION Accessibility and Voice Quality The base network is not always available. If you cannot connect to the system, contact the system administrator. For best voice quality, avoid positioning yourself near a computer, a radio, or similar equipment. 1.5.1 Operating area You can use your cordless phone in the area that is covered by the...

  • Page 6: Safety Instructions

    AFETY NSTRUCTIONS Safety Instructions Read this sedction before using the telephone. For safe and efficient operation of the telephone, observe the guidelines given in this manual and all necessary safety precautions when using the telephone. Follow the operating instructions and adhere to all warn- ings and safety precautions located on the product, the Quick Reference Guide and this User Manual.
  • Page 7 MD E ORDLESS HONE FOR VOLUTION • Remove the battery before cleaning the telephone to reduce risk of electric shock. • Unplug the battery charger from a power source before cleaning the telephone to reduce risk of electric shock. • Do not use the telephone with auxiliary equipment not exclusively recommended by the manufacturer, as it may result in fire, electric shock, or injury, and will void the warranty.

  • Page 8: Frequency Range

    (except China) Regulatory Compliance Statements (EU and EFTA only) Hereby, Aastra Telecom Sweden AB, Box 42214, SE-126 17 Stockholm, declares that this telephone is in conformity with the essential require- ments and other relevant provisions of the European Directive 1999/5/EC (R&TTE Directive).

  • Page 9: Fcc Compliance Statements

    MD E ORDLESS HONE FOR VOLUTION 2.3.1 FCC Compliance Statements This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

  • Page 10: Information To User

    AFETY NSTRUCTIONS Use of non-Aastra approved accessories may violate the FCC RF expo- sure guidelines and should be avoided. 2.3.3 Information to User This device complies with Part 15 of the FCC Rules. Operation is subject to the following conditions:...

  • Page 11: Environmental Requirements

    MD E ORDLESS HONE FOR VOLUTION Environmental Requirements 2.5.1 Cordless Telephone • Note: Do not use the cordless phone in areas with a danger of explosion, as it is not specified as intrinsically safe. • Only use the telephone in temperatures between 0 C to +40 F to 104 •...
  • Page 12 AFETY NSTRUCTIONS • Do not expose a battery to an open flame. This could cause the battery to explode. • Never carry or store the battery together with electrically conducting objects (neck chains, pencil leads, etc.) • If you ever notice liquid leaking out, unusual odour, build-up of heat, discolouration, deformation or any other abnormal condition when you use, charge or store the battery, remove the battery...
  • Page 13 MD E ORDLESS HONE FOR VOLUTION • Do not strike or drop the battery. It may cause damage to the battery. • The battery should be stored in a dry place, with the ambient temperature of approximately +25°C (+77°F) for best performance. •...
  • Page 14 DT690 D ESCRIPTION DT690 Description This chapter describes the DT690 cordless phone and its display, menu structure, and tones.The phone is shown in figure 1 on page 14. Figure 1: Overview of the DT690 cordless phone Multifunction button Can be used as a shortcut to functions, or used in long or...

  • Page 15: Functions And Accessories

    Indicates incoming calls and messages, low battery, and charging status Functions and Accessories The DT690 functions are listed in table 1 on page 15, and its accessories are listed in table 2 on page 16. Table 1 Functions Local phonebook (250 entries)
  • Page 16 DT690 D ESCRIPTION Loudspeaking function SMS (Short Message Service) * Voice mail access * Centralized management * Easy replaceable battery Easy replacement of telephone Bluetooth (optional) * This is a system dependent feature. ** This feature requires configuration in WinPDM or CPDM.

  • Page 17: Display Information

    MD E ORDLESS HONE FOR VOLUTION Loudspeaker A separate loudspeaker for the loudspeaking function is placed at the back side of the phone. Microphone The microphone is placed at the front bottom side of the phone. Clips There are two different belt clip options to the cordless phone; a standard (hinge) clip and a security (swivel) clip.

  • Page 18: Soft Keys

    DT690 D ESCRIPTION Active area The next rows (Active area) are used for information such as the name of the system to which the cordless phone is connected. A user identity provided from the system, or an owner ID, can also be displayed if it has been configured in the Settings tab.

  • Page 19: System Connection Messages

    MD E ORDLESS HONE FOR VOLUTION – Normal outgoing call. When you make an outgoing call, the dialed number or name is displayed. – Diverted call. If the dialed number is diverted, the diversion information is shown. The display shows, for example, the dialed number and the number diverted to (preceded by >).

  • Page 20: Display Icons

    DT690 D ESCRIPTION 3.2.3 Display Icons The display icons are described below. Icon Description Signal strength Shown in the upper left corner, when the phone is connected to a system. The staples shown in display depends on the signal strength.
  • Page 21 MD E ORDLESS HONE FOR VOLUTION Icon (Cont.) Description (Cont.) Voice mail message Appears in the inbox when there are voice mail messages that you have not listened to. The icon remains in the inbox until you have listened to the voice mail.

  • Page 22: Menu Tabs

    DT690 D ESCRIPTION 3.2.4 Menu Tabs The menu tabs are listed and described below. Icon Description Contacts Contains all names and numbers in the local phonebook. In addition, a company phonebook with up to 1,000 entries can be downloaded from the WinPDM or CPDM to the phone. It is also possible to access a central phonebook from this menu.

  • Page 23: Menu Structure

    MD E ORDLESS HONE FOR VOLUTION Menu Structure All available phone features can be accessed through the menus. Use the navigation key, , to enter menus, to select options, and confirm selections. • In idle mode, press the middle key of to open the main menu.

  • Page 24: Calls Menu

    DT690 D ESCRIPTION 3.3.1 Calls Menu An overview of the Calls menu is presented in figure 5 on page 24. > —> • Call 7891 01:30 • Call list —> 7827 03:35 —> > • More • Time of call...

  • Page 25: Contacts Menu

    MD E ORDLESS HONE FOR VOLUTION 3.3.2 Contacts Menu An overview of the Contacts menu is presented in figure 6 on page > • Call contact • Search ——> • From contact list > ——> • Add contact ——> • Name >...

  • Page 26: Messaging Menu

    DT690 D ESCRIPTION 3.3.4 Messaging Menu An overview of the Messaging menu is presented in figure 8 on page 26. ——> ——> • Enter text > —> Message List —> • Inbox • Reply • View • More ——> >...

  • Page 27: Short Cuts Menu

    MD E ORDLESS HONE FOR VOLUTION 3.3.5 My Favourites Menu An overview of the My favourites menu is presented in figure 9 on page 27. ——> • Add new • Inbox • No favourites added ——> • Write new message •...

  • Page 28: Connection Menu

    DT690 D ESCRIPTION 3.3.7 Connection Menu An overview of the Connection menu is presented in figure 11 on page 28. —> • Enable / Disable > • Bluetooth* • Headset —> • Add new > • Headset —> • Mic on boom •...

  • Page 29: Settings Menu

    MD E ORDLESS HONE FOR VOLUTION 3.3.8 Settings Menu An overview of the Settings menu is presented in figure 12 on page • Volume > • Sound & Alerts —> • Internal call —> • Ring signals • External call •...

  • Page 30: In-Call Menu

    DT690 D ESCRIPTION 3.3.9 In Call Menu An overview of the In call menu is presented in figure 13 on page 30. You reach the menu by pressing the soft key More during a call. Note: The options that appear when you press More are programmed from the WinPDM or CPDM.

  • Page 31: Customizing The Menu Structure

    MD E ORDLESS HONE FOR VOLUTION 3.3.10 Customizing the Menu Structure It is possible to customize the menu tree by hiding some of the available functions that for example are not in use. This is configured in the WinPDM or CPDM by the system administrator. 1424-EN/LZT 103 090 Uen D 2010-02-12...

  • Page 32: Phone Indicator

    DT690 D ESCRIPTION Indicators 3.4.1 Phone Indicator The status indicators listed below are used to indicate phone status. Table 3 Cordless Phone Indicator Indicator Description Orange, fixed (phone placed in Battery is being charged. charger) Green, fixed (phone placed in Battery is fully charged.
  • Page 33 MD E ORDLESS HONE FOR VOLUTION Red, flashing (100 ms on, 800 Error indication during Easy ms off) Replacement. Put back old phone in charger. Charger returns to Not logged in to CPDM or WinPDM mode when the phone is removed. Red, flashing (3 long flashes, 800 Parameter error in user ms on, 100 ms off)

  • Page 34: Switching On And Off

    Press and hold The phone will vibrate when it is on and the display lights up. The following confirmation message is displayed: DT690 Switch on?. Press Yes to confirm. If the phone does not switch on, or if the battery icon indicates low level, charge the battery and try again.

  • Page 35: Incoming Calls

    MD E ORDLESS HONE FOR VOLUTION Incoming Calls An incoming call is indicated by a flashing indicator, accompanied by a ring signal and a vibrating phone. The ring type tells you if the call is an internal, external or callback call. Both ring signal and vibrator can be disabled.

  • Page 36: Rejecting A Call

    NCOMING ALLS 5.1.1 Call Pick-up To answer a call to a phone in another room: Press 13. Note: Austria. Italy, U.K., EBN, North America press *8*; Norway press #13. Call the ringing extension and press 5.1.2 Mute Ring Signal If the phone rings at an inconvenient moment, you can switch off the ring signal temporarily: Press to suppress the ringing.

  • Page 37: Ending A Call

    MD E ORDLESS HONE FOR VOLUTION Ending a Call If you want to end an ongoing call, you hang up: • Press The display shows the duration of the call. The total time of the call can also be retrieved from the Calls menu. 1424-EN/LZT 103 090 Uen D 2010-02-12...

  • Page 38: Outgoing Calls

    UTGOING ALLS Outgoing Calls This chapter describes how to make calls, how to conceal your number from being displayed to the person you are calling, and how to redial the last external number dialed. Calling To make a call, you can either select a contact in one of the phonebooks available, or get the phone number or extension from the call list.

  • Page 39: Dialing A Number From The Call List

    MD E ORDLESS HONE FOR VOLUTION 6.1.1 Dialing Using a Pre-programmed Hot Key or Soft Key To dial using a hot key or soft key, do the following: • Press the pre-programmed hot key or soft key. The call will be connected automatically. 6.1.2 Dialing a Number From the Call List To dial a number stored in the call list, do the following:...

  • Page 40: Last External Number Redial

    UTGOING ALLS 6.1.5 Loudspeaking (Handsfree) While waiting for a connection, dial tone or during the call: Press You are connected to the call via the loudspeaker and microphone. Last External Number Re-dial When you make an external call, the system automatically stores the number dialed, regardless of whether the call was successful or not.

  • Page 41: Abbreviated Numbers

    MD E ORDLESS HONE FOR VOLUTION Note: If Callback is not programmed and does not appear when you press More, you can press 1 to initiate callback. Press and wait until the phone alerts. You are called back (recall ring signal) when the ongoing call is finished or the next time a new call is finished.
  • Page 42 UTGOING ALLS 6.4.1 Using Abbreviated Numbers To make call using a common abbreviated number, do the following: Dial the common abbreviated number. See to your phone directory. Note: Personal abbreviated numbers accept values between 00 and 19. Common abbreviated numbers usually range from 200 to xxx.

  • Page 43: Least Cost Routing

    MD E ORDLESS HONE FOR VOLUTION service is valid on a call-by-call basis. It is automatically cancelled at the end of each call processed using this service. To activate the call in substitution, do the following: Press 75 to access the call in substitution service. Dial your own extension number.

  • Page 44: Opening The Call List

    Call List The 25 last received, dialed and missed calls are stored in a call list. The numbers can be either extension numbers or external numbers, and External numbers are preceded by the digit(s) for external call access. If supported by the system, the number’s contact name can be displayed in the call list.
  • Page 45 MD E ORDLESS HONE FOR VOLUTION Saving a Number in the Call List To edit a number in the call list, when your phone is in idle mode, do the following: Press Menu, select , and press Select. Select Call list, and press Select. Scroll the list to select a number to edit.

  • Page 46: Company Phonebook

    ONTACTS Contacts The phone is equipped with the following phonebooks: Local phonebook The local phonebook can hold up to 250 entries (that is, names and numbers), which can be added, deleted and edited by the user. The phonebook lists all names in alphabetical order, where three numbers can be added for each contact;...

  • Page 47: Dialing A Contact From The Central Phonebook (Optional)

    MD E ORDLESS HONE FOR VOLUTION Dialing a Contact from the Central Phonebook (Optional) In the central phonebook, it is possible to search by name, number, or the last result. When the search is finished, it is possible to view contact information, add the number to a new contact, and to call the number.
  • Page 48 ONTACTS 8.2.3 Viewing Last Search Result To view the last search result: Press Menu, select , and press Select. Select Central Phonebook, and press Select. Select Last Result, and press Select. Adding a Name and a Number To add a name and a number to the phonebook, do the following: Press Menu, select , and press Select.
  • Page 49 MD E ORDLESS HONE FOR VOLUTION The names in the contact list are shown in alphabetical order. To search in the list, enter the first character(s) in the name, or step with the navigation key. Select the contact to change, and press Edit. Select what to edit for this contact (Name, Work number, Mobile number or Other number) and press Edit again.

  • Page 50: Number Input Mode

    ONTACTS Writing Text and Numbers This section explains how to write text and numbers, which is useful when you want to add a new entry in the phonebook, or send a text message. To enter a name or number, use the following keys: •...

  • Page 51: Special Characters

    MD E ORDLESS HONE FOR VOLUTION 8.6.3 Special Characters Use the keypad to enter letters and characters. Press a key once for the first letter or character, twice for the second, three times for the third, and so on. The most common letters are printed above each key on the phone.
  • Page 52 HORTCUTS Shortcuts From the Short cuts tab ( ) you can create shortcuts to frequently used functions, such as making calls and sending messages. When you select , a list of available shortcut types is displayed. These shortcut types are: Soft keys, Hot keys, Navigation keys, and Multifunction button.

  • Page 53: Navigation Keys

    MD E ORDLESS HONE FOR VOLUTION Hot Keys A hot key can be programmed to give access to frequently used func- tions such as dialing a specific phone number, a shortcut to the menu, or sending an SMS. Keys 0 and 2 - 9 can be assigned as hot keys. To assign a hot key, do the following: Press Menu, select , and press Select.

  • Page 54: Multifunction Button

    HORTCUTS Select Function and press Select. Select a function from the list, and press Select. Press Back to confirm, or enter any required information, such as a phone number, and press OK to confirm. Note: Depending on which function you select, you may need to enter more information or make more selections.
  • Page 55 MD E ORDLESS HONE FOR VOLUTION Note: Depending on which function you select, you may need to enter more information or make more selections. If, for example, you select Phone call or Send message, you will be prompted for the phone number of whom to call or send a message to. Select Value (if available for the selected function), press Select enter a value and press OK.

  • Page 56: Adding A Favorite

    AVORITES Favorites From the My favourites tab ( ) you can customize your own menu with frequently used functions. When you select , a list of predefined functions is displayed, for example Write new message, Central Phonebook, and Call list. 10.1 Adding a Favorite To add a new favorite, do the following:...

  • Page 57: During Calls

    MD E ORDLESS HONE FOR VOLUTION During Calls This chapter describes the options available during a call, such as call forwarding, call waiting, and conference. It also describes how to change the volume level and mute the microphone during a call. 11.1 Volume Control To adjust the speaker volume during a call, you press the speaker...
  • Page 58 URING ALLS To switch on the microphone again, do the following: Press More, select Microphone on, and press Select. Press and hold Note: During an emergency call, the soft key More is disabled, which means that you can only turn off the microphone by pressing and holding 11.4 Opening Contacts During Call...

  • Page 59: Refer Back

    MD E ORDLESS HONE FOR VOLUTION Note: If New call does not appear when you press More, it is possible to press R and dial the third party to initiate the inquiry. Dial the third party's phone number and press Press the soft key, select a contact, press Select, and then press Call.

  • Page 60: Blind Transfer

    URING ALLS To transfer an ongoing call to another extension, do the following: Press More, select New call and press Select. Dial the third party and press You can dial the number, or use the phonebook or the call list to make the call.

  • Page 61: Resuming A Call

    MD E ORDLESS HONE FOR VOLUTION Enter the identification code for the call you wish to put on hold. The code consists of 1 or 2 digits, depending on the configuration. For more information, contact the system administrator. Note: You will be prompted for the identification code later, when you wish to resume the call that has been put on hold.

  • Page 62: Dialing During A Connected Call

    URING ALLS Note: If Conference does not appear when you press More, you can also do the following to establish a conference: Press R, dial the number to include, and press 3. Repeat the procedure to add more conference members. 11.10 Dialing During a Connected Call When calling interactive teleservices, such as phone banks, you need to...

  • Page 63: Start Recording

    MD E ORDLESS HONE FOR VOLUTION 11.11.1 Start Recording To start recording an ongoing conversation, do the following: Press # to activate the conversation recording service. The conversation recording starts immediately. Note: Always inform the person you are having the phone conversation with, that you are going to record the conversation.
  • Page 64 URING ALLS Press 7 to activate the non-IP hand-over service. The ongoing call on the IP network is switched over the non-IP network immediately, without interrupting the call. Note: This service is only available when your call has been established on the IP network.

  • Page 65: Call Forwarding

    MD E ORDLESS HONE FOR VOLUTION Call Forwarding This chapter describes different ways of forwarding incoming calls to another internal or external destination whenever you are absent or busy, or travelling, or when you simply would rather not be disturbed. The following different types of services are available: •...

  • Page 66: Diversion From Call Services Menu

    ORWARDING This fixed call forward is applied by default whenever you do not define a variable call forward for your calls. This is often the case when your facility uses the integrated voice mail service, which - by default - receives your calls encountering a no-answer or busy condition.
  • Page 67 MD E ORDLESS HONE FOR VOLUTION All calls to your extension can be diverted to an internal or external answering position of your choice, and calls to your extension can be diverted to other phone numbers when your extension is busy or when you are unable to answer.

  • Page 68: Variable Call Forwarding

    ORWARDING 12.2 Variable Call Forwarding The definition of a variable call forwarding on a case-by-case basis is carried out within the framework of your extension's service program- ming functions. 12.2.1 Call Forwarding Immediately, At No Answer or When Busy To order variable call forwarding immediately, at no answer, or when busy, when your extension is idle, do the following: Press the prefix for the desired call forwarding feature.
  • Page 69 MD E ORDLESS HONE FOR VOLUTION Wait for the service acceptance tone. Press to finish the procedure. The selected call forwarding feature is activated immediately and your extension returns to idle status. 12.2.3 Canceling Variable Call Forwarding To cancel variable call forwarding, do the following: Press 60 and Wait for the service acceptance tone.
  • Page 70 ORWARDING Completing Code Pre-defined Text Information ABSENT UNTIL MM-DD (month-day) IN CASE OF EMERGENCY CALL NNNN (phone number) PLEASE CALL BACK IN A FEW MINUTES BUSY - RETURN TIME HH:MM (hour:minute) ABSENT - RETURN DATE MM-DD (month-day) Note: Some of the predefined messages need to be completed with time or date information.
  • Page 71 MD E ORDLESS HONE FOR VOLUTION • The caller is an ISDN network user. • The caller uses an ISDN terminal compatible with the mini-messaging service. • Your extension is not specifically and permanently protected against the use of this call forward on absence service for external parties.
  • Page 72 ORWARDING The password is set to 1234 by default, but you an changed it. See Changing Passwords on page 104. Press Wait for the service acceptance tone. Press to finish the procedure. 12.4.2 Canceling Follow-me From the Receiving Extension To cancel follow-me from the extension where your calls are presently being forwarded to, do the following: Press 66, dial your own extension number and press Enter your user password.
  • Page 73 MD E ORDLESS HONE FOR VOLUTION Press 66, dial our own extension number and press *. Enter the number where your calls are being forwarded to. Note: In case the number is an external number, make sure to press # after you have entered the number. An external number consists of the external access digit 0 followed by the directory number, where # marks the end of the directory number.

  • Page 74: Absence Information (Optional)

    BSENCE NFORMATION PTIONAL Absence Information (Optional) Absence information is used to inform callers why you are absent and when you will return. If your own extension is the answering position for another extension, you can enter absence information for that extension, if you are authorized to do so.
  • Page 75 MD E ORDLESS HONE FOR VOLUTION 13.2 Canceling Absence Information To cancel absence information, do the following: Press Menu, select , and press Select. Select Call services, and press Select. Select Absence and press Select. Select Deactivate and press Select. The phone calls up the system.

  • Page 76: Text Messages (Sms)

    Messaging menu. Time and date information is included in the message. Note: Text messages can be sent and received only if the Aastra Inte- grated Messaging Server is installed and configured in the WinPDM or CPDM. For more information, contact the system administrator.
  • Page 77 MD E ORDLESS HONE FOR VOLUTION To view a text message later, do the following: Press Menu, select , and press Select. Select Inbox, and press Select. Select which message to view and press View. The message opens. Press Close to close the message. 14.1.1.1 Replying to a Message To reply to a message, do the following:...

  • Page 78: Writing And Sending A Message

    ESSAGES Select which message to view, and press View. Select More, then Call sender, and press Select. 14.1.1.4 Calling a Phone Number Included In a Message If the sender has written a phone number in the message, it is possible to call this number without dialing it.

  • Page 79: Forwarding A Message

    MD E ORDLESS HONE FOR VOLUTION Write the message and press Send. Note: The maximum message length is 160 characters (Keys 0-9, * or # can be used. Keys 0 and 1 contains special characters.) See figure 14 on page 51 to see all characters. Some characters require 2 bytes in the final message, which means that the total number of characters can be less than 160.

  • Page 80: Voice Mail (Optional)

    ESSAGES Dial the number, or press the soft key to select a number from the contact list, and press Send to forward the message. 14.2 Voice Mail (Optional) The voice mail application allows you to send and receive recorded voice messages. You can choose to divert all incoming calls to your mailbox, or incoming calls at to answer, or busy tone.
  • Page 81 MD E ORDLESS HONE FOR VOLUTION 14.2.2.1 Listening To New Voice Mail Directly When a new message is received, the following message appears: New voice mail message(s). View now? To listen to a voice mail message directly, do the following: Press Yes to open the mail inbox (or press No to open the message later).

  • Page 82: Remote Access To Voice Mail

    ESSAGES Enter your user password if required. The password is set to 1234 by default, but you an changed it. See Changing Passwords on page 104. Note: Only one voice mail at the time will be displayed, even if the message list contains several voice mail messages. 14.2.3 External Notification of Voice Mail Messages You can program your extension to send a notification to one or more...
  • Page 83 MD E ORDLESS HONE FOR VOLUTION The call is transferred to the voice mail system. Note: * is the default code for reaching voice mail from the auto- mated attendant. It may have been replaced by #. Dial your extension number (which is also your mailbox number). A system message prompts you for your user password.

  • Page 84: Call Forwarding To Voice Mail

    ESSAGES Recording mode Your mailbox plays a greeting that you can manage yourself. Calling parties directed to your mailbox will hear your message, and they can also leave a message for you. Personal assistant mode Your mailbox plays a greeting that you can manage yourself.
  • Page 85 MD E ORDLESS HONE FOR VOLUTION You may also program the call forwarding to your mailbox yourself. This variable call forward takes precedence over a possible fixed call forwards. The operating modes for these different services are identical to the other call forwarding services.
  • Page 86 ESSAGES 14.2.8 Checking the Voice Mailbox Regardless of whether you check your voice mailbox from your own extension, from a third party set, or from an external network, the services offered for processing your messages, and for personalization services, are always the same. Initially, your mailbox will indicate how many voice messages were recorded, according to one of the following two system message forms:...
  • Page 87 MD E ORDLESS HONE FOR VOLUTION Action Press to listen to pause or replay the current message. Pressing the pause key the first time will suspend the play of the message at the current point. Pressing the key a second time replays the message from this same point;...
  • Page 88 ESSAGES Action Press to exit the voice mail. Pressing the pause key the first time will suspend the play of the message at the current point. Pressing the same key a second time replays the message from this same point; play will be automatically restarted after a 15-second pause.
  • Page 89 MD E ORDLESS HONE FOR VOLUTION Note: The number for a personal assistant can be an external number. This is also the case when you are directed to your calling party's mailbox that is set to personal assistant mode. Dial 9 to be connected to the attendants. The call is routed directly to the attendants.
  • Page 90 ESSAGES Action Press to record your new greeting. The maximum length for a greeting is 3 minutes. You end the recording by dialing any code, or by remaining silent for 8 seconds. Press to erase the greeting that is currently saved.
  • Page 91 MD E ORDLESS HONE FOR VOLUTION Action 2 < # Press to save your personal assistant's number. The number may be an internal or external number, containing up to 18 digits, including the external network access prefix. Press to erase the number currently saved for your personal assistant.
  • Page 92 ESSAGES Action Press to erase the number currently saved for external notification. Press to return to the main mailbox personalization menu. Press to manage your user password. The user password is the same as the password used to access your mailbox and activate or deactivate certain services from your extension.
  • Page 93 MD E ORDLESS HONE FOR VOLUTION 14.2.12 Common Voice Mailbox A common mailbox is a mailbox where you can leave a message that is then distributed automatically to all members of a specified group. There are different types of common mailboxes, described below. A voice message that is left in a common mailbox, can be checked by the common mailbox members from their individual mailboxes.

  • Page 94: Integrated Web Server And Unified Messaging

    ESSAGES Press Wait for the service acceptance tone. You are connected to the automated attendant's voice menu. Press 8 to transfer your call to the voice mail. 8 is the code used to access the area for leaving voice mail through the automated attendant.
  • Page 95 MD E ORDLESS HONE FOR VOLUTION mailbox directly from your PC. The characteristics for each voice mail left are displayed in real time. You can listen to voice messages from your PC, and erase the voice messages after you have listened to them. You also have access to all of your mailbox's personalization services directly from your PC, including its general operating mode.

  • Page 96: Group Features

    ROUP EATURES Group Features This chapter describes the different group features available for this cordless phone. Most of the time, you will be working as a team, for example within a department. Your extension offers you different additional services designed specifically for working as a team. •...

  • Page 97: Group Hunting

    MD E ORDLESS HONE FOR VOLUTION member of the involved group. If several calls are ringing within the same group, the oldest call will be selected automatically. If several calls are ringing within different secondary groups, the call that is picked up will be selected automatically by the system. Your extension may also be subject to call pick-up from third party sets that belong to the same group as you.
  • Page 98 ROUP EATURES 15.2.1.2 Standby Status For Secondary Groups The prefix for accessing the standby service for secondary groups differs from one facility to another. You may place your extension on standby at any time, even if you are the last active member of a group. Your status is managed independently from the opening and closing of traffic for a specific group, which is the sole responsibility of the hunt group super- visor.
  • Page 99 MD E ORDLESS HONE FOR VOLUTION • When you place a call to any party, you are identified by your personal group number, no matter what extension you use to place your call. • An incoming call is presented on all your personal group's exten- sions, allowing you to answer it on any of them.

  • Page 100: Other Useful Features

    THER SEFUL EATURES Other Useful Features This chapter describes more useful features available for the cordless phone and the exchange. Depending on your facility's configuration, or on the rights assigned to your extension, your extension may offer different services that help improve productivity, or enhance the user experience.
  • Page 101 MD E ORDLESS HONE FOR VOLUTION when the appointment reminder is sent, it is presented to you just as a normal call would be, or if that is not possible, it is cancelled. An appointment reminder automatically overrides any call forward on your extension.

  • Page 102: Secret Of Identity

    THER SEFUL EATURES be able to stop external incoming calls from being directed to your facility's attendants. This protection may be manifested by the following: • Restricted protection on no-answer condition: When your extension is free, external calls that are presented on your exten- sion, will ring continuously, without a time limit, until you answer the call, or until the caller hangs up.

  • Page 103: Ongoing External Call

    MD E ORDLESS HONE FOR VOLUTION Wait for a dial tone. Dial the digit or digits to get an external line and the external number. Press The detailed call record will contain details about date and time of the call, the number called, call duration, cost, and account code used.

  • Page 104: Changing Passwords

    THER SEFUL EATURES 16.5 Changing Passwords You may be prompted to enter your user password when accessing certain services, see below. • When you place a call in substitution or with signature from your extension or a third party set. •...

  • Page 105: General Call Acceptance

    MD E ORDLESS HONE FOR VOLUTION 16.7 Secondary Attendant In addition to the services available for the cordless extension, there are other services available for the system attendants. These are the services available for the system attendants: • General calls acceptance: This service enables attendants to manage their active or inactive status for processing a system's general calls.

  • Page 106: Door Phone

    THER SEFUL EATURES When you activate the general calls acceptance service on your exten- sion, you will receive the facility's general calls along with your personal calls. The facility's general calls are presented to you in the usual way, with the external calling party's information displayed on your screen. You may then process each call just as you would one of your personal calls.

  • Page 107: Call Pick-Up For General Ringing Call

    MD E ORDLESS HONE FOR VOLUTION 16.10 Call Pick-up for General Ringing Call Your phone can include a common bell feature that will be heard when your facility's general calls are not answered by an attendant, within a specified time frame. Typically, this delay is 60 seconds when attendants are present, or 1 second in night mode, when the attendants are absent.

  • Page 108: Automated Attendant

    THER SEFUL EATURES Depending on the configuration of your facility (defined by the system administrator), these services may be used from specific extensions with the required authorization, without any warning tones being emitted. This refers to the Silent call monitoring service.

  • Page 109: Adjusting Ringer Volume

    MD E ORDLESS HONE FOR VOLUTION Settings From the Settings tab, , in the main menu, it is possible to change for example sound and alert settings, display settings, and time and date settings. 17.1 Sound and Alerts Sound and alert settings include ringer volume, ring signals and so on. 17.1.1 Adjusting Ringer Volume To adjust ringer volume, do the following:...

  • Page 110: Switching Vibrator On And Off

    ETTINGS 17.1.3 Switching Vibrator On and Off To switch the vibrator on and off, do the following: Press Menu, select , and press Select. Select Sound & Alerts, and press Select. Select Vibrating alert, and press Select. Choose between On, On when silent (the vibrator is on when the phone is muted), or Off, and press Select.

  • Page 111: Screen Saver

    MD E ORDLESS HONE FOR VOLUTION 17.2 Display Display settings include brightness and screen saver settings. 17.2.1 Brightness To set the brightness, do the following: Press Menu, select , and press Select. Select Display and press Select. Select Brightness, and press Select. Select Normal or Power save, and press Select.

  • Page 112: Time And Date

    ETTINGS 17.3 Time and Date You can set time and date by following the instructions in the following two sections. 17.3.1 Setting Time Format To set the time, do the following: Press Menu, select , and press Select. Select Time & Date, and press Select. Select Time format, and press Select.

  • Page 113: Phone Locks

    MD E ORDLESS HONE FOR VOLUTION 17.4 Phone Locks There are two different phone locks: • Key lock, which prevents keys to be pressed by mistake. • Phone lock, which protects the phone from unauthorized use. When the phone lock function is activated, you are prompted for a PIN code when you turn on the phone.

  • Page 114: Deactivating The Phone Lock

    ETTINGS 17.4.2.1 Unlocking the Key Lock Manually To unlock the keypad, do the following: Press Press Yes. 17.4.3 Activating the Phone Lock Activating Phone lock will protect the phone from unauthorized use. When this function is activated, the PIN code has to be entered at power on.

  • Page 115: Changing The Pin Code

    MD E ORDLESS HONE FOR VOLUTION Select Off, and press Select. Enter the PIN code, press OK. Press Back to save the setting. 17.4.5 Changing the PIN Code To change PIN code, do the following: Press Menu, select , and press Select. Select Locks and press Select.

  • Page 116: Normal Answering

    ETTINGS 17.6.1 Normal Answering The answering behavior is set to Hook-off by default. You can set it to any key by doing the following: Press Menu, select , and press Select. Select Answering, and press Select. Select Answering key, and press Select. Select Any key and press Select.

  • Page 117: Changing Menu Language

    MD E ORDLESS HONE FOR VOLUTION 17.7 Changing Menu Language Display messages are available in 18 languages: Brazilian Portuguese, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hungarian, Italian, Norwegian, Polish, Russian, Slovak, Spanish, Swedish and Turkish. Note: It is possible to download one additional language to the phone. Languages available for download are: Czech, Greek, Hungarian, Polish, Portuguese, Russian, Slovak or Turkish.

  • Page 118: Enabling Bluetooth

    ONNECTIONS Connections In the Connections tab, , the following options are available: Blue- tooth, System, In charger, and Headset. Note: Bluetooth is optional, and is only visible in the connections menu if Bluetooth is ordered with the phone. 18.1 Bluetooth 18.1.1 Enabling Bluetooth To enable Bluetooth connection, do the following:...

  • Page 119: Selecting A System

    MD E ORDLESS HONE FOR VOLUTION The following text is displayed: Put headset in Pairing mode. Press OK. The phone searches for a Bluetooth headset to connect to. If a headset is found, press Pair. Enter the PIN code. See the user manual for the Bluetooth headset. Press OK.
  • Page 120 ONNECTIONS Press Menu, select , and press Select. Select System, and press Select. Select Priority, and press Select. Change the priority if needed by selecting Up or Down. Press Back to save. 18.2.2 Subscribing To a New System The cordless phone can subscribe to up to 8 different cordless systems. To subscribe a new system, you will need the Portable Access Right Key (PARK) and Authentication code (AC) related to the system you are going to logon to.
  • Page 121 MD E ORDLESS HONE FOR VOLUTION Note: It is not possible to unsubscribe a protected system via the System menu. For more information, contact the system admin- istrator. Select system to unsubscribe, and press Select. A control question whether to unsubscribe or not is asked, press Yes to confirm.
  • Page 122 ONNECTIONS Select Redirect, and press Select. Press Back to save the setting. When an application or system sends a message to a redirected phone that is being charged, the application or system will receive an absence notification. If a phone is absent, the application or system determines whether the message should be sent to the phone, or whether it should be redirected to another phone.
  • Page 123 MD E ORDLESS HONE FOR VOLUTION 18.4 Headset Profiles In order to achieve optimal audio quality with the different headset types, it is recommended that you select the corresponding profile. The default setting is microphone on a boom, meaning that the audio is optimized for using a headset with microphone on a boom.

  • Page 124: Adding A New Profile

    ROFILES Profiles This chapter describes how to set up different profiles in the phone for incoming calls, message alerts, vibrating alerts, key sound, and so on. The possibility to set up different profiles in one phone is useful when several users have access to the same phone, or if you want to be able to have different settings for when you are available, in a meeting, out of office, and so on.

  • Page 125: Audible Signals

    MD E ORDLESS HONE FOR VOLUTION Select which setting to edit, make the changes, and press Back to save the settings and return to the previous menu. 19.4 Audible Signals Over and above visual information displayed on your extension's screen and LED, there are also various tones, voice announcements and ring tones that signal the status of your extension, or certain associated services.

  • Page 126: Installation

    NSTALLATION Installation This chapter describes the battery and chargers and other equipment for the cordless phone. 20.1 Battery Note: As an energy saving measure, disconnect the charger from the main socket after charging. 20.1.1 Charging the Battery The battery needs charging when the low battery level symbol, appears in the phone display.

  • Page 127: Replacing The Battery

    If you frequently use the phone or want to have both hands free, it is recommended that you use a headset. The headset for the DT690 cordless phone comes in three versions: • With the microphone integrated in the cable •...

  • Page 128: Leather Casing

    NSTALLATION To attach or remove the clip, spread the clip slightly. The ends of the clip fit into the holes on the side of your phone. 20.2.2.1 Attaching a Standard Clip (Hinge Type) Attach the standard clip as described in figure 16 on page 128. Figure 16:Screw the clip into position 20.2.2.2 Attaching a Security Clip (Swivel Type)

  • Page 129: Security String

    MD E ORDLESS HONE FOR VOLUTION 20.2.4 Security String The 800 mm long security string is attached directly to the phone. 20.3 Chargers There are different types of chargers available for the cordless phone. They are described in the following sections. Note: Limit the distance between the mains socket and the cordless phone when charging for easy accessibility.

  • Page 130: Rack Pdm Charger

    NSTALLATION Using the desk PDM charger for software download and synchronization of parameters is most often done by system administrators, and requires that the charger is connected either to the LAN and CPDM or to a PC with the WinPDM software application installed. For a short description of CPDM and WinPDM, see WinPDM and CPDM on page 134.

  • Page 131: Bluetooth Headset (Optional)

    The cordless phone is tested with a number of Bluetooth headsets. Since the Bluetooth supports the Bluetooth 2.0 standard, other headsets may also work although this has not been verified by Aastra. 20.4.1 Using a Bluetooth Headset For optimal performance, place the Bluetooth headset and the phone on the same side of your body.
  • Page 132 NSTALLATION Up to four headset can be paired to the phone, but only one at a time can be active. To pair another headset, repeat the steps in Connecting a Bluetooth Headset on page 118. To activate a Bluetooth headset, do the following: Press Menu, select , and press Select.

  • Page 133: Operation Notice

    MD E ORDLESS HONE FOR VOLUTION the following message is displayed, follow the steps below: Audio i headset. Transfer to phone? • Press No or ignore the message to use the Bluetooth. • Press Yes to use the phone. 20.4.3 Answering With Bluetooth A ring signal sounds both in the active Bluetooth headset and the phone to indicate an incoming call.

  • Page 134: Winpdm And Cpdm

    NSTALLATION Operation Area Maximum distance between the headset and the phone is 10 metres. The communication distance between the phone and headset may vary considerably due to the environment and disturbances from other 2.45 GHz equipment. Different headsets can also give different communica- tion distances.

  • Page 135: Useful Hints

    MD E ORDLESS HONE FOR VOLUTION Useful Hints This chapter contains details about external calls. 21.1 Connections Between External Lines The MD Evolution Communication Platform allows you to establish an external call diversion or a conference with more than one external party, or transfer an external call to another external destination (for example, a mobile phone).

  • Page 136: Troubleshooting

    ROUBLESHOOTING Troubleshooting This chapter contains information on how to solve common operational problems, see table 5 on page 136, and warnings, see table 6 on page 136, you may receive. Go through the following lists if you encounter any problems. If the checklists do not solve the problem, contact the system administrator.
  • Page 137 MD E ORDLESS HONE FOR VOLUTION Display shows Probable cause Action or comment The phone is out of Stop the beep by No system The phone beeps coverage or phone is pressing once a minute defective. Then go into range, (during max 30 or contact the system minutes) with a low...
  • Page 138 ROUBLESHOOTING Display shows Probable cause Action or comment The phonebook does Try again later. If the Phonebook is not not respond, not error is not resolved, available at the available at the contact the system moment moment. administrator There is no voice Define a voice mail Voice mail mail number defined...
  • Page 139 MD E ORDLESS HONE FOR VOLUTION Glossary Authentication code. Abbreviated number Short number. Initiating a call to a pre-programmed number by dialing a code or pressing a key. Conference If you have an ongoing conversation you can include other persons and establish a phone conference.
  • Page 140 LOSSARY IP call Internal call sent through an internal data network (LAN or WAN). IPEI International Portable part Equipment Identity, unique identity assigned to your phone by the manufacturer. IPDI The unique global GAP identity number for the DECT registration. IPDI is exchanged between phones during the easy replacement procedure.
  • Page 141 MD E ORDLESS HONE FOR VOLUTION Standard Services Prefixes This chapter describes the standard service prefixes used with the MD-Evolution communication platform. The codes are listed in table 7 on page 141. Table 7 Standard service codes Functions Austria Italy Norway U.K.
  • Page 142 TANDARD ERVICES REFIXES Follow me, #25# Cancel Call parking *10# Call Pick-up, *73* General ringing Call Pick-up, Hunt group Call Pick-up, Individual Call *75* *75* *75* Substitution Call Temporary *74# Protection General Call Acceptance Status Access Locking *76* *72# *76* Access #76# #72#...

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