Securing Paper Stocks; Storage And Disposal - Xerox 6100BD - Phaser Color Laser Printer Fundamentals

Equipment
Checks and
materials
Generic MICR Fundamentals Guide

Securing paper stocks

The ability of the Xerox MICR printing system to print a form,
signature, logo, and MICR line on a check at the same time as
the variable data eliminates the security problems resulting from
keeping a supply of preprinted checks in storage.
However, because security paper is one of several resources
used to print the checks, securing the paper stock is a wise extra
precaution. Paper should be kept in locked storage, in sealed
boxes, with each ream separately wrapped and sealed.
Employees should not be permitted to take security paper from
the building unless they are cleared by a security officer.
The amount of paper brought out of storage for printing can be
used as an audit cross check against the number of sheets that
are printed. After the checks are printed, the stacked documents
should be carefully secured, because loose sheets are
susceptible to pilfering. Numbered stock helps control check
stock, but it increases job complexity.

Storage and disposal

It is important that you regularly inventory and monitor the
equipment used to manufacture and process checks. If you are
selling equipment, you should sell or place it with reputable firms
(for banking purposes). If you are discarding equipment, first
make sure that the castings are broken up and that it cannot be
used. Always keep the serial numbers and disposal records for
at least ten years.
Follow these guidelines for storing and disposing of checks and
printing materials:
• Keep printing supplies, such as paper and ink, in secure
storage areas.
• Inventory unprinted reams and rolls of paper and preprinted
standard stock check bodies on a regular basis.
• Shred or incinerate all spoiled documents.
• Shred all unprinted security paper waste before recycling.
• Store the plates used to print documents in secure areas, and
make them useless before scrapping them.
• Do not permit employees to take anything in or out of secured
areas without authorization.
Security
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