Prerequisites For Scan To Mailbox Setup; Machine Status - Xerox WorkCentre 7328 Setup Manual

Scan to Mailbox Setup (Optional)
This feature allows documents to be stored in a mailbox for future processing. Scan to
Mailbox can be setup at the machine control panel or at a network computer through the
CentreWare Internet Services webpage. Instructions for each method are shown.
See also:
System Administrator Guide: Contains detail concerning Network Scanning setup.
Interactive User Guide: Contains information on using mailboxes.

Prerequisites for Scan to Mailbox Setup

Confirm that:
1. An existing operational network utilizing TCP/IP is available.
Procedure for Scan to Mailbox Setup through the Control Panel
1. Press Login/Out.
2. On the keypad enter 11111 or the current User ID. Touch Confirm when finished.
3. Press the

Machine Status

4. Press the Tools tab.
5. Press Setup and Calibration, then touch Setup.
6.
Press the Create Mailbox button.
7. Scroll through the list to locate an unassigned Mailbox number.
8. Select an unassigned Mailbox number from the displayed list.
9. Touch the Create/Delete button.
10.
When the New Mailbox - Passcode screen displays, use the On and Off buttons to
determine whether or not a passcode will be required to access the Mailbox. If On is
selected, use the numeric keypad to enter a numbered passcode.
11. Press the Save button to save your settings. (To exit the screen, without saving settings,
press the Cancel button.)
12.
When the Mailbox Settings screen displays, five setting selections will be displayed on
numbered horizontal lines. The available selections include: Mailbox Name, Check
Passcode, Delete Documents After Retrieval, Delete Documents with Expire Date, and
Link Job Flow Sheet to Mailbox.
13. To assign a name to the Mailbox, press the Mailbox Name selection line.
14.
Press the Change Settings button.
15. Use the touch screen keyboard to enter in a name for your Mailbox.
16.
When finished entering in a name, press the Save button. (To exit the screen, without
saving changes, press the Cancel button.)
17.
On the Mailbox settings screen, press any other selection lines of interest and use the
Change Settings button to access and make setting changes. Then touch Save.
18. To exit the Mailbox settings screen, press the Close button.
19. To exit the screen that lists all assigned and unassigned Mailboxes, touch Close.
Copyright © 2007, Xerox Corporation. All rights reserved.
button on the Control Panel.
4
Scan to Mailbox Setup (Optional)