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FreeFlow Accxes
Software Tools
Customer Training
Version 11.0, July 2005
701P43787
Guide

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Table of Contents

   Also See for Xerox 6050

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   Summary of Contents for Xerox 6050

  • Page 1 FreeFlow Accxes Software Tools Customer Training Version 11.0, July 2005 701P43787 Guide...
  • Page 2 , WIDE FORMAT PRINT SYSTEM 8850, WIDE FORMAT PRINT SYSTEM 8825, WIDE FORMAT PRINT SYSTEM 8830, WIDE FORMAT PRINT SYSTEM 510DP, WIDE FORMAT PRINT SYSTEM 721P, 6030 WIDE FORMAT, 6050 WIDE FORMAT, Synergix Scan System, and FreeFlow Accxes are trademarks of XEROX Corporation.
  • Page 3: Table Of Contents

    Overview ... 1 Manual profile ... 1 Remote access software ... 1 Training password ... 2 Job Accounting and Scan-to-Net enablement... 2 Job Accounting ... 2 Scan-to-Net ... 3 Scan-to-FTP ... 3 Web Printer Manager Tool... 5 Module introduction... 5 Web Printer Manager Tool Overview ...
  • Page 5: Overview

    510DP and 721P. It also provides general information about installing the software on your PC and using it with the printer and Scan System. NOTE: For the 6030 WIDE FORMAT and 6050 WIDE FORMAT printers, which have their own embedded controller, the FreeFlow Accxes Print Server is required to use the Web Printer Manager Tool.
  • Page 6: Training Password

    Job Accounting and Scan-to-Net enablement Job Accounting 11.0 Controller Firmware & Machine Upgrades Section, locate the release notes that are under within the controller firmware section). Training password Access to some of the features covered in this training requires a system password. Only the key operator or system administrator should know this password.
  • Page 7: Scan-to-net

    Account Management Tool. To order the job accounting feature, contact your Xerox representative or authorized reseller. Scan-to-Net allows you to scan documents and store them on a hard disk for later retrieval from a workstation connected to the network.
  • Page 9: Web Printer Manager Tool

    This module describes the Web Printer Manager Tool. It is part of the controller firmware that supports the WIDE FORMAT PRINT SYSTEMS 8825/ 8830/ 8850/ 510 and 721P. The 6030/6050 WIDE FORMAT PRINT SYSTEM needs to have a FreeFlow Accxes controller connected to it in order to use the Web Printer Manager Tool.
  • Page 10: Web Printer Manager Tool Overview

    Web Printer Manager Tool Overview is located on your customer CD and on the www.xerox.com website in the Wide Format > Support & Drivers section. Browser connection (Netscape Navigator 7.0 or higher or Microsoft Internet Explorer 5.5 or higher) The Web Printer Manager Tool is a browser- based tool.
  • Page 11: Starting The Web Printer Manager Tool

    Starting the Web Printer Manager Tool FreeFlow Accxes Software Tools Training Guide Shut down the YKE controller from the PRINTER DEFAULTS > UTILITIES > Shutdown screen. Change the priority of, or delete any job in, the print queue Set up all printer defaults Load stamps Specify the Job Accounting mode for remote print jobs...
  • Page 12: Help Files Installation

    Put in the IP address of the remote printer, and the job queue name of that printer, where FreeFlow Accxes will send the print job data to the 6030/6050. The remote job queue is in the plt (00- 99) format, with an extension letter of t, c, h, p, v, or NONE.
  • Page 13: Using The Web Printer Manager Tool

    Browse... button to display the standard file dialog. (The help file can also be downloaded from the Internet. Select www.xerox.com > Support & Downloads. In the Wide Format section, select the printer type. On the next screen, select Drivers & Downloads. In the Firmware &...
  • Page 14 To become aware of other options for which a System Administrator might want to change the defaults, refer to the Index help file or look in the Xerox FreeFlow Accxes System & Web Printer Manager Tool Setup Guide. See the options and navigational paths tables in the titled sections: “Setting the Printer Setup...
  • Page 15: Check Your Understanding Of The Web Printer Manager Tool

    Check your understanding of the Web Printer Manager Tool FreeFlow Accxes Software Tools Training Guide 1. What are the recommended browsers to use with the Web Printer Manager Tool? ____________________________________ ____________________________________ 2. Is a printer password required to make changes to the Web Printer Manager Tool printer settings? Yes or No 3.
  • Page 16 11. To view only the active print jobs, on the Main page, select _________________. 12. If you are using a printer password, how can you cancel a print job?------------------ 13. When you view the print jobs on the Main page, sometimes the word “mismatch” will show as the job’s Status.
  • Page 17: Answers To Web Printer Manager Tool Questions

    Web Printer Manager Tool to load the file? The .hlp file is located on the customer CD or in the Support & Downloads section of the xerox.com website. To upload the file to the Web Printer Manager Tool, select Printer Defaults > Utilities > Install Help Files.
  • Page 18 10. When viewing the list of print jobs on the Main page, select ”Get Status” to update the list of all the print jobs. 11. To view only the active print jobs, on the Main page, select “Show active jobs only”. 12.
  • Page 19: Account Management Tool (amt)

    You must have the following items before beginning this module: A PC. The AMT software disc, or the executable file that has been downloaded from the www.xerox.com website. WIDE FORMAT PRINT SYSTEM 8825/8830/8850/510DP, 721P, or the 6030/6050 WIDE FORMAT printer with the...
  • Page 20: Install The Account Management Tool (amt) And Freeflow Accxes Client Tools (act)

    Install the Account Management Tool (AMT) and FreeFlow Accxes Client Tools (ACT) FreeFlow Accxes Print Server loaded with FreeFlow Accxes Firmware 11.0 The IP Address of at least one printer. The ACT and the AMT softwares can both be installed during the same installation. A password is required for the AMT installation because it should be loaded on only one computer and used by only one person per company.
  • Page 21: System Requirements And Overview

    System Requirements and Overview Using the Account Management Tool Backing up the AMT data files FreeFlow Accxes Software Tools Training Guide need the AMT software for this training module. Read over the information in the Systems Requirements help file. Do the following to locate the file.
  • Page 22 Go to the location of the data files. In the Windows environment, the default location of these data files is C:\ Program Files \AccXES\ AMTdatabase. In UNIX, the files are located inside the "AMTdatabase" folder that is found in the install directory (i.e.usually the "AccXES" folder.) Make a backup copy of the AMT database files to a different location.
  • Page 23: Check Your Understanding Of The Account Management Tool

    Check your understanding of the Account Management Tool FreeFlow Accxes Software Tools Training Guide 1. Where do you specify that you are requiring all users to put in an Account ID and a User ID to track media and scan usage data?--------------------------------------- 2.
  • Page 24 --------------------------------------------------------- ----------------------------------------------------- 9. After exporting the tallied data, can the same data be exported again if the records are not deleted first from the Raw Job Accounting Database before being re- tallied? Yes or No 10. Data is automatically deleted in the Raw Job Accounting Database when the "Keep Raw Printer Records Interval"...
  • Page 25 Answers to AMT questions FreeFlow Accxes Software Tools Training Guide 1. Where do you specify that you are requiring all users to put in an Account ID and a User ID to track media and scan usage data? Select “Enabled” on the Web Printer Manager Tool Accounting page.
  • Page 26 Needed" columns. On the Printers tab. 6. How do you retrieve the job accounting data that users created on the scan systems and printers? Go to the Printer Job Accounting Tab. Select this toolbar button to collect the job log file data from each printer, which includes the scan data.
  • Page 27 10. Data is automatically deleted in the Raw Job Accounting Database when the "Keep Raw Printer Records Interval" (days) is reached the next time that the AMT Administrator retrieves data from the printers' job log files. Where is the Interval (days) specified? On the Printer Job Accounting Tab, select this toolbar button to access the "Select Job Accounting...
  • Page 29: Operating In Scan Mode

    This module is only for use at sites where the WIDE FORMAT PRINT SYSTEMS 8825/ 8830/ 8850/ 510 DP/ 721P, or 6030/6050 WIDE FORMAT printer is connected to a network. The SCAN mode does not operate in non-network installations.
  • Page 30 Xerox representative or authorized reseller to arrange such an installation. Training in SCAN mode operations will then be conducted after the network installation is complete.
  • Page 31 Objectives Materials required FreeFlow Accxes Software Tools Training Guide When you have finished this module, you should be able to: Ensure that the TCP/IP network protocol is enabled on the controller using the Web Printer Manager Tool Switch from COPY mode to SCAN mode and back again Scan in documents and interpret the display information...
  • Page 32: Scan Mode

    Scan Mode In COPY mode, the image is sent immediately to the printer. However, in SCAN mode, the Scan- to-Net image is not printed, but is retained in the controller’s Scan Directory for the period of time set by the FILE DELETION timer and then automatically deleted.
  • Page 33: Entering Scan Mode

    Entering SCAN mode FreeFlow Accxes Software Tools Training Guide To switch to SCAN mode using the Scanner Control Panel, first obtain the READY TO COPY screen. Press the Mode key. Type in the name of the Scan Directory to which you will be scanning and retrieving images.
  • Page 34: Operations In Scan Mode: Machine Observations For Scan-to-net

    Operations in SCAN mode: machine observations for Scan-to-Net Record your observations as you perform each activity. Go to the XEROX WIDE FORMAT COPY SYSTEM User Guide (check the Index for the page numbers) and read the sections entitled "Understanding the READY TO SCAN screen", "Selections disabled in SCAN mode",...
  • Page 35 FreeFlow Accxes Software Tools Training Guide System need to be in Copy Mode or Scan Mode? ____________ Go to the XEROX WIDE FORMAT COPY SYSTEM User Guide and read the "Clearing the scanned images" section (Check the Index for the page number).
  • Page 36: Machine Observations - Feedback Sheet

    Machine observations - feedback sheet 1. Select a document and scan it. Observe the following icons: 2. What happens to the arrow? What does the dark area signify? The arrow becomes partially filled with a dark area. Then the arrow becomes empty again. The dark area represents the amount of Random Access Memory (RAM) used.
  • Page 37: Scan-to-ftp

    Scan-to-FTP FreeFlow Accxes Software Tools Training Guide 7. Press the C/CA key. Follow the procedure in the user guide to clear all images. What change did you observe in the cylinder icon? Why did the change occur? The dark area in the cylinder disappeared, because all the files were deleted, and all the hard disk space was released.
  • Page 38 At a Scan System, select Scan Mode. Select the Sample key and select the FTP Destination to where you will send a scanned file. Scan the document. View the FTP directory to see that the scanned file has been sent there. FreeFlow Accxes Software Tools Training Guide...
  • Page 39: Freeflow Accxes Client Tools

    The Client Tools are used to print, retrieve, and save images using a WIDE FORMAT PRINT SYSTEM 8825/ 8830/ 8850/ 510DP/ 721P, or 6030/6050 WIDE FORMAT printer with an enabled Scan-to-Net Feature key, and a Synergix Scan System. A Color Feature Key is required for color scanning to the network.
  • Page 40 FreeFlow Accxes Help files, which are accessed from the Client Tools software. WIDE FORMAT PRINT SYSTEMS 8825/ 8830/ 8850/ 510DP/ 721P, or 6030/6050 WIDE FORMAT printer with an accounting license and Scan-to-Net license installed. Note that the Color Scan-to-Net feature requires a separate Color feature key (license).
  • Page 41: Using The Client Tools

    These are needed so that your workstation will be able to communicate with your FreeFlow Accxes compliant scanner and printer. For the WIDE FORMAT PRINT SYSTEMS 721P, and 6030/6050 WIDE FORMAT printers: On the Web Printer Manager Tool, select Printer Defaults, Network, TCP/IP.
  • Page 42 For the WIDE FORMAT PRINT SYSTEMS 8825/8830/8850/ 510 DP: On the printer Control Panel, press the button to take the printer off line. Press the Enter button. Go through the menu choices to select Setup IO Ports, Ethernet TCP/IP, TCP/IP Address, Gateway, and Mask. Connecting to the printer and scanner Select the Device Manager tab.
  • Page 43 FreeFlow Accxes Software Tools Training Guide track of multiple printers' scanned and printed media usage. This is replacing the functionality of the Accounting tab. If you are the account manager, go to the FreeFlow Accxes Account Management Tool section of this document to learn how to install and use the tool.
  • Page 44 Creating, printing and saving document sets Select the Document Submit tab. Go to the "Quick Start - Document Submit Tool" section of the Quick Start help file. Follow the steps for adding several documents of the correct file type to the Document Submit screen, changing some options, printing the set of documents, and then saving them as a single file.
  • Page 45 FreeFlow Accxes Software Tools Training Guide Labels and Stamps features Labels and stamps can be applied to entire print jobs or to selected documents within a document set. An example of a stamp is a company logo. A label can be any text that you want to use as a label for your documents.
  • Page 46 Using the Printer Queue and Media Mismatch feature Select the Printer Queue tab. Read the "Quick Start - Printer Queue Tool" section of the Quick Start help file. This section explains which toolbar buttons to select for viewing a print job that you sent to the printer from the Document Submit tab.
  • Page 47: Check Your Understanding Of The Freeflow Accxes Client Tools

    Check your understanding of the FreeFlow Accxes Client Tools FreeFlow Accxes Software Tools Training Guide 1. Can a group of documents that you have added to the Document Submit screen be saved as a single file? Yes or No 2. How can you put a label on a document within a set of documents, but not on the whole set of documents? --------------------------------------------- ---------------------------------------------------------------...
  • Page 48: Answers To Freeflow Accxes Client Tools Questions

    Answers to FreeFlow Accxes Client Tools questions 1. Can a group of documents that you have added to the Document Submit screen be saved as a single file? 2. How can you put a label on a document within a set of documents, but not on the whole set of documents? On the Document Submit screen, go to the Job Options button, Labels tab.
  • Page 49 FreeFlow Accxes Software Tools Training Guide 7. Where does the account mode need to be enabled first before you can use the accounting feature? On both the printer or scanner 8. Where do you indicate to which Scan Directory you want scanned images saved until you retrieve them to your file system? On the scanner, if the accounting feature is enabled, put in your User ID and Account...
  • Page 50 FreeFlow Accxes Software Tools Training Guide...

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