Page 1 FAX-L800 User’s Guide...
Page 2 Trademarks Canon is a registered trademark and RAPID Fusing System is a trademark of Canon, Inc. Copyright Copyright 1997 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.
Page 3: Laser Safety
Laser Safety Laser radiation could be harzardous to the human body. For this reason, laser radiation emitted inside this fax is hermetically sealed within the protective housing and external cover. In the normal operation of the product by the user, no radiation can leak from the machine.
Page 4: Table Of Contents
Chapter 1 Welcome! ... 1-1 Main Features ... 1-2 Chapter 2 Setting Up ... 2-1 How to Use This Guide ... 2-2 Where to Set Up the Fax ... 2-3 Space Around the Fax ... 2-5 Power Requirements ... 2-6 General Precautions ...
Page 5 Checking and Setting the Telephone Line ... 3-10 Registering Required Sender Information ... 3-11 What is Sender Information? ... 3-12 Registering the Sender Information ... 3-13 Registering Sender Names ... 3-17 Registering a Sender Name ... 3-17 Changing or Erasing a Sender Name ... 3-18 Using the Energy Saver Mode ...
Page 6 Re-dialling When the Line is Busy ... 6-16 What is Automatic Redialling? ... 6-16 Setting Up Redialling ... 6-18 Sequential Broadcasting to More Than One Location ... 6-20 Sending Documents at a Preset Time ... 6-21 Sending a Document with a Subaddress/Password ... 6-24 Subaddress/Password Sending with Speed Dialling ...
Page 7 Setting Up and Using a Memory Box ... 8-10 Before You Create Memory Boxes ... 8-11 When You Create a Memory Box ... 8-11 Creating a Memory Box ... 8-13 Changing the Memory Box Settings ... 8-19 Cancelling a Memory Box ... 8-21 Sending a Document Stored in the Memory Box ...
Page 8 Chapter 11 Setting Up and Using Polling ... 11-1 What’s Polling? ... 11-2 Before You Use Polling Receiving ... 11-2 Polling Other Fax Machines to Receive a Document ... 11-3 Polling to Receive at a Preset Time ... 11-5 Changing the Preset Polling Settings ... 11-11 Cancelling Preset Polling ...
Page 9 Chapter 14 Printing Reports and Lists ... 14-1 Printing the Speed Dialling Lists ... 14-2 Printing the User Data List ... 14-5 Printing the List of Sender Names ... 14-6 Activity Reports ... 14-7 Printing the Activity Management Report ... 14-7 Setting and Using Activity Reports ...
Page 10 Appendix A Speciﬁcations ... A-1 General ... A-1 Operation ... A-2 Dial Features ... A-3 Networking Features ... A-3 Copier Features ... A-3 Telephone Features ... A-4 Power ... A-4 Operating Environment ... A-4 Weight ... A-4 Dimensions ... A-5 Appendix B Documents You Can Scan ...
Page 11: Chapter 1 Welcome
Chapter 1 Welcome! Thank you for purchasing the new Canon FAX-L800. This new facsimile unit with its added features and greater ﬂexibility enabled by full support of ITU-T subaddress/password sending and receiving will help you expand your work capacity and efﬁciency.
Page 12: Main Features
Full support of ITU-T subaddresses and passwords You can employ ITU-T subaddresses and passwords to communicate not only with other Canon faxes, but fax machines of other manufacturers as well. Laser beam printer Quiet, clean laser technology guarantees quality reproduction.
Page 13 Incoming Receiving in document memory Automatic sending Sending Recording documents Receiving into memory Sending starts immediately Chapter 1 ECM send and receive ECM (error correction mode) reduces errors during sending and receiving on noisy or poor quality telephone lines. Memory receiving when you run out of paper If you run out of paper while you are receiving a document, the fax unit continues to receive by putting the remainder of the document in the fax memory so you can print it out after you...
Page 14 If the other party’s fax can use ITU-T subaddresses and passwords, you can set up and use memory boxes even if the other party’s fax unit is not a Canon fax. JBIG, Improved image data compression JBIG is a new ITU-T standard image data compression method.
Page 15: Chapter 2 Setting Up
This chapter shows you how to set up the fax unit. Even if your fax unit has been set up for you, take a few minutes to glance through this chapter to become familiar with how to use this user’s guide. You may also want to check the fax installation to conﬁrm that it has been done correctly.
Page 16: How To Use This Guide
How to Use This Guide Before you use this guide, read this list of symbols, terms, and abbreviations, and make sure you know what they mean. A complete glossary of terms is included at the end of this User’s Guide. search buttons transaction number TX/RX NO.
Page 17: Where To Set Up The Fax
Where to Set Up the Fax 32.5 C 10 C Chapter 2 Avoid direct sunlight. If you have to locate the fax near a window, install heavy curtains or blinds to protect the fax from direct sunlight. Choose a ﬂat, stable surface free of vibration. Avoid a location subject to extreme temperature ﬂuctuation.
Page 18 Line Place the fax unit near a telephone line. To avoid damage to the fax unit from overheating, do not block the exhaust vent. Install the fax unit approximately 10 cm away from walls or other equipment. Setting Up Chapter 2...
Page 19: Space Around The Fax
Space Around the Fax To ensure proper ventilation and easy operation, set up the fax in an area that meets the minimum requirements for clearance as illustrated below. To avoid damage to the fax unit from overheating, do not block the exhaust vent. Install the fax unit approximately 10 cm away from walls or other equipment.
Page 20: Power Requirements
Power Requirements Setting Up Place the fax near a standard 230 V AC power outlet. This fax unit is intended for domestic use. Do not attempt to use it outside the country where you purchased it. Do not plug the power cord into an extension cord connector or power strip shared with other plugs.
Page 21: General Precautions
General Precautions 5 sec. Chapter 2 To avoid serious injury, never disassemble the fax. Exposed power points inside the fax can cause electrical shock if you touch them. After you unplug the fax unit, always wait at least 5 seconds before you plug it in again.
Page 22 Before you transport the fax unit, remove the cartridge. To protect the cartridge from bright light, cover it with its original protective bag or a cloth. Keep liquids, cleaners, and other solvents away from the fax unit. Keep metal pins, paper clips, staples and other objects away from the fax. If something falls into the fax unit, remove the plug from the power outlet, and call for service.
Page 23: Unpacking: Have You Got Everything
Unpacking: Have You Got Everything? As you unpack the fax, save the carton and packing material in case you want to move or ship the fax unit in the future. Ask someone to help you remove all items from the box. You will need someone to hold the box while you lift the fax unit and its protective packaging out of the carton.
Page 24 G3 FAX OPTION MEMORY VII (2 MB) (H11-4711) G3 FAX OPTION MEMORY VII (4 MB) (H11-4721) Veriﬁcation Stamp Unit 1 (H12-3162) FXL-CASSETTE FEEDER 5 (A4, 500-sheet capacity) (H12-3153) Supply Canon FX4 Toner Cartridge 2-10 Setting Up Document tray Destination labels x 4...
Page 25: Parts Of The Fax
Parts of the Fax Take a few moments to look over the fax and become familiar with its parts. Front View Operation panel Use the operation panel buttons to operate the FAX-L800 LCD display Displays menu items and messages. Speaker volume switch Adjusts the speaker’s...
Page 26: Rear View
R key If your fax is connected to a switchboard you may have to use this key. Call your Canon sales or service outlet for details. Power connector Connect the power cord here.
Page 27: Removing The Shipping Material
Removing the Shipping Material All shipping materials must be removed. Shipping materials are attached inside the fax unit and on the front paper cassette to protect delicate parts from vibration during shipping. Removing the Shipping Tape Remove all the shipping tape from the unit. Removing the Spacers Inside the Fax Unit 1.
Page 28: Removing The Styrofoam Sheet From The Adf
2. Remove the left and right spacer. 3. Close the cover. Save the left and right spacer. You may want to insert them again if you have to transport the fax unit. Removing the Styrofoam Sheet from the ADF 1. To open the Automatic Document Feeder (ADF), grip the operation panel and gently pull the panel up until it opens partially.
Page 29: Removing The Orange Lock Plate From The Front Paper Cassette
Removing the Orange Lock Plate from the Front Paper Cassette 1. Open the front paper cassette and remove it from the fax unit. 2. Set the front paper cassette down on a ﬂat, stable surface. 3. With your right hand hold the orange lock plate and use your right thumb to pull up the release lever and slide the plate to the left.
Page 30: Removing The Protective Sheets
4. After the orange lock plate releases, lift it up. 5. Insert the paper cassette in the fax unit. (Q2-25) 6. Repeat this procedure for the other front paper cassette if you have two front paper cassettes installed on the fax unit. Save the orange lock plate of the paper cassette.
Page 31: Assembling The Fax
Installing the Toner Cartridge Install only a Canon FX4 Toner Cartridge in your fax machine. Installing any other type of cartridge in this fax unit could damage the fax unit and void your warranty. Leave the toner cartridge in its protective bag until you are ready to install the cartridge.
Page 32 Save the protective bag and all other shipping material. You will need this material later when you dispose of the cartridge after it has run out of toner. (Q15-15) 3. Hold the cartridge by the ends and rotate it slowly in the direction of the arrows ﬁve or six times to distribute the toner evenly inside the cartridge.
Page 33 6. Load the cartridge in the direction indicated by the arrow. Gently slide the cartridge into the printer area until it is down inside the fax unit and level. 7. Shut the printer cover until you hear it lock. The fax unit will not operate if the printer cover is not closed completely. If the printer cover is open (and the fax unit is plugged in), you will see a message: Open the cover again and make sure the toner cartridge is level.
Page 34: Attaching Trays
Connecting the Handset (an option) A telephone handset is available as an option for the fax machine. This handset is for use with Listed Canon Facsimile machine only. 1. Fit the handset cradle over the holes. 2. Fasten the handset cradle with the screws provided.
Page 35: Connecting The Telephone Line
3. Connect the end of the handset connector cord to the jack marked with the handset icon ( 4. Place the handset on the handset cradle. Connecting the Telephone Line 1. Connect one end of the supplied telephone line to the fax jack marked 2.
Page 36: Connecting An Extension Phone
Before you load paper, follow these general guidelines: The side paper cassette can be adjusted to accept letter, legal, or A4 size paper. Use Canon standard 64-90 g/m To avoid paper jams, do not load wrinkled or curled paper in the paper cassette.
Page 37: Loading Paper In The Side Paper Cassette
Loading Paper in the Side Paper Cassette 1. Pull out the side paper cassette. 2. Check the selector inside the side paper cassette and make sure it is set for the size of the paper you are loading. If the setting is correct, go on to step 3. -or- To set the paper cassette for a different paper size, slide the selector to the correct position.
Page 38 3. The side paper cassette holds approximately 100 sheets of paper. Before you load paper into the side paper cassette, tap the edges of the stack to make sure the leading edge and sides of the stack are even. 4. Load the paper into the side paper cassette. Slide the edge of the stack under the front tabs of the paper cassette.
Page 39: Loading Paper In The Front Paper Cassette
5. Gently insert the side paper cassette into the fax until you hear it click. Inserting the side paper cassette carelessly may cause paper jams and distorted images. If you pull the side paper cassette out with paper remaining in the paper cassette, make sure no paper is out of the paper cassette and that there is no loose paper inside the fax unit.
Page 40 3. Set the paper stack into the front paper cassette. Before loading 500 sheets, divide the stack into approximately equal thirds about 1,5 cm thick. Then load each stack separately. The paper stack should not be higher than the load limit marks ( ) on the side of the paper cassette.
Page 41: Turning On The Power
The paper level gauge on the front paper cassette tells you the level of the current paper supply without opening the paper cassette. When you see the paper level gauge drop, make sure you have a supply of paper on hand to ﬁll the cassette.
Page 42 Remove the toner cartridge, and insert it again. Make sure it is sitting level inside the fax machine then close the printer cover again. And make sure the toner cartridge is installed in the fax unit.
Page 43: Chapter 3 Getting Started
This chapter describes some important settings that you should perform before you use the fax. Before you use the fax you should set the correct date and time, register the fax unit telephone number, and register the unit name (your personal name or a company name).
Page 44: Operation Buttons (One-Touch Panels Closed)
Operation Buttons (One-touch panels closed) Getting Started CHANGE CARTRIDGE REC. PAPER MEMORY SUPER FINE DARKER FINE STANDARD TEXT STANDARD LIGHTER TEXT/PHOTO MANUAL RX RESOLUTION CONTRAST DOCUMENT TYPE PROGRAM DELETE FILE PQRS WXYZ ENERGY SAVER IN USE DIRECT TX TTI SELECTOR CLEAR Chapter 3...
Page 45 LCD Display Displays messages and prompts during operation. Displays selections, text, numbers and names when registering information. Resolution Sets the resolution for documents you send. Contrast Adjusts the lightness/darkness of documents you send or copy. Document type Adjusts quality for documents with only text or with both photos and text.
Page 46: Operation Buttons (One-Touch Panels Open)
If you want to use the stamp feature, call your authorized Canon dealer and request installation of this option. D.T. Press to conﬁrm the dial tone when registering a telephone number.
Page 47: Using The Menus And Buttons
Using the Menus and Buttons This section provides a brief overview on how to use the menu buttons to open menus, make selections, and register data. General Guidelines for Registering Information Always keep these points in mind while you are using the menus: If you pause and do not press a button for 60 seconds, the fax returns to the standby mode automatically.
Page 48: To Open A Menu And Select An Item
4. Press the search buttons to display the name of the next or previous menu title. Note that displaying menu names with the search buttons is rotational. If you press name. If you press selection. To Open a Menu and Select an Item Press the search buttons until you see the name of the menu you want to open, then press SET.
Page 49: Entering Names For Registration
Entering Names for Registration When you come to a step that requires entering a name for data registration, follow the procedure below. In a display that requires a name entry, the uppercase letter, lowercase letter or number in the upper right corner of the LCD display tells you the entry mode. 1.
Page 50: To Correct A Mistake
2. Press the appropriate button to enter the letter or number. Keep pressing the button until the letter you want appears. If you go past the letter you want, you will have to keep pressing the button PQRS WXYZ until it appears again. 3.
Page 51 Buttons for registering information (con’td) WXYZ SPACE DELETE CLEAR STOP Chapter 3 Press SET to select the current item and display the next level of the menu. Switches the entry modes. Uppercase letter entry mode. You can enter uppercase letters only.
Page 52: Checking And Setting The Telephone Line
Checking and Setting the Telephone Line If you are not sure what type of telephone line you have, check with your local telephone company. To operate the fax you must know if the fax is connected to a tone or rotary pulse line. The fax can be set to operate with either type of telephone line.
Page 53: Registering Required Sender Information
6. Display and check the current line setting. Use the search buttons to alternate the settings. 7. Display the setting you need, then press SET. 8. Press STOP to return to standby. Registering Required Sender Information In this section we will show you how to set up the fax so the following information prints at the top of every document you send: Your fax number Your personal name or company name...
Page 54: What Is Sender Information
Dear Member, By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical communications network that offers many exciting features. We can save money by scanning documents in the memory and then setting the delayed timer to send all the documents at the same time later at night to take advantage of late night rates.
Page 55: Registering The Sender Information
Registering the Sender Information Follow this procedure to set the current date and time, register the number of your own fax unit, and register your name or company name. 1. Open the USER SETTINGS menu. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION.
Page 56 Press SET. 4. Enter the unit telephone number. The unit telephone number is the telephone number for your own fax. Press SET. Use these buttons on the numeric keypad to enter your own fax number. Data entry buttons PQRS WXYZ SPACE DELETE CLEAR...
Page 57 5. Enter the unit name. Press SET. Use the buttons on the numeric keypad to enter a name of up to 24 characters. You can enter letters in upper or lower case and enter numbers. In the upper right corner of the display you will see the letter A. This means you are in the PQRS WXYZ uppercase letter entry mode.
Page 58 Press a button to enter a letter or number. PQRS WXYZ When you are ﬁnished entering the unit name, press SET. 3-16 Getting Started to enter the number entry mode (:1) =/ ’?$ %&+()[] ‹› UNIT NAME CANON DIV. #20 UNIT NAME DATA ENTRY OK Chapter 3...
Page 59: Registering Sender Names
This completes registering all of the required sender information for your fax. 6. Press STOP to return to standby. Registering Sender Names Registering alternative sender names is optional but you may want to register sender names if many people are using the fax. If each user registers his or her personal name as a sender name, they can enter their sender name to replace the UNIT NAME printed at the top of documents they send.
Page 60: Changing Or Erasing A Sender Name
Keep pressing the search buttons until you see a number with no entry. 5. Press SET. 6. Use the buttons on the numeric keypad to enter a name of up to 24 characters. (Q3-7) PQRS WXYZ When you enter the name, use the same buttons you used to enter the UNIT NAME.
Page 61: Using The Energy Saver Mode
6. Press STOP to return to standby. Using the Energy Saver Mode You can set the fax machine to enter a low-energy sleep mode after it remains idle for a speciﬁed length of time. This ensures that the fax machine consumes less power when it is not being used.
Page 62 9. Use the buttons on the numeric keypad to enter a number for the time (minutes) you want the fax machine to remain idle before it automatically enters the low-energy sleep mode. You can set a time from 03 to 30 minutes.
Page 63: Returning To The Full Power Mode
11. Press STOP to return to standby. After the fax machine enters the energy saver mode, only the energy saver indicator on the operation panel remains on and the LCD display shows: Returning to the Full Power Mode The display tells you the fax has entered the energy save mode with this message:...
Page 64 The fax does not enter the energy save mode in the following cases: When documents are stored in the memory. When a paper or document jam has occurred, when the paper cassettes have run out of paper, or when the toner cartridge has run out of toner. When a document has been fed into the automatic document feeder (ADF).
Page 65: Chapter 4 Setting Up And Using Speed Dialling
Setting Up and Using Speed Dialling This chapter introduces some basic dialling features then shows you how to set up the speed dialling buttons. Speed dialling includes One-touch Speed Dialling, Coded Speed Dialling, and Group Dialling. Directory dialling, also described in this chapter, allows you to locate a number for dialling by searching names and numbers registered on the fax for speed dialling.
Page 66: Read This Before Entering Telephone Numbers
The switching system may also require that you insert a pause after the outside number. For further assistance, contact your local authorized Canon dealer sales or service representative or your local telephone company.
Page 67: Adjusting The Length Of A Pause
Keep in mind these important points about pauses: A pause entered within a number (p) is 2 seconds long. You can add consecutive pauses (pp) with the PAUSE button. Each additional pause adds 2 seconds to the pause time. You can change the length of a pause entered within a number. (Qbelow) A pause at the end of a number (P) is 10 seconds long.
Page 68: Conﬁrming A Dial Tone
3. Press SET. Press the search buttons until you see the display below. 4. Press SET. 5. Use the buttons on the numeric keypad to enter a new time. You can enter a number from 01 to 15 seconds. Then press SET. PQRS WXYZ 6.
Page 69: What Is Speed Dialling
2. Open both One-touch Speed Dialling panels and press D.T. for the dial tone. Where the dial tone is inserted, you will see a small dot. During dialling, this is where the fax waits for dial tone. D.T. 3. Enter the remainder of the number PQRS WXYZ What is Speed Dialling?
Page 70: Setting Up One-Touch Speed Dialling
Setting Up One-touch Speed Dialling One-touch Speed Dialling allows you to dial a number and send a document at the press of one button. You can register up to 72 fax numbers, one for every One-touch Speed Dialling button on the operation panel. In addition to the telephone number and name of the other party, you can set the timer for the transmission as well as enter other important settings.
Page 71 If a number is already registered for a button, you will see that number displayed. If a button is registered for Group Dialling, you will see GROUP DIAL. With the number of the button you want to register displayed on the LCD, press SET.
Page 72 7. Open the OPTIONAL SETTING menu. Press SET. Press the search buttons until you see the display below. Setting Up and Using Speed Dialling NAME NAME CANON U.S.A. NY NAME DATA ENTRY OK 1-TOUCH SPD DIAL 3.OPTIONAL SETTING OPTIONAL SETTING...
Page 73 Press SET. 8. Set the time for the transmission. If you set the timer for the One-touch Speed Dialling button, every document you send with this button will be sent at the same time every day. You can set up to 5 different times in a 24-hour period for sending. You can use this feature together with BATCH TX.
Page 74 Press SET. Enter another time and press SET. You can register up to 5 sending times. -or- To end registration and return to standby, press STOP. -or- To continue registration for the current button, press DATA DATA REGISTRATION REGISTRATION. 9. Perform the transmission type settings. Press SET.
Page 75 CONFIDENTIAL TX 1.PASSWORD 2.SUBADDRESS ORIG RELAY TX 1.PASSWORD 2.SUBADDRESS PSWD/SUBADDRESS 1.PASSWORD 2.SUBADDRESS POLLING RX 1.PASSWORD 2.SUBADDRESS Display the TX TYPE you wish to register, then press SET. Next, set the ITU-T password and subaddress for the feature you selected. You can cancel the currently set TX TYPE by selecting REGULAR TX. Only one feature can be set for TX TYPE.
Page 76 10. If you experience transmission errors during long distance sending, change the long distance setting. Press SET. Press the search buttons until you see the display you want. Select LONG DISTANCE (1) and try to send the document again. If this setting does not solve the problem, try settings (2) and (3).
Page 77 12. Turn ECM off or on. Press SET. Press the search buttons to display OFF or ON. ECM (error correction mode) reduces system and line errors during sending or receiving with another fax that supports ECM. Otherwise, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM off.
Page 78: Setting Up Coded Speed Dialling
Setting Up Coded Speed Dialling Coded Speed Dialling allows you to dial a number and send a document by pressing four buttons. First you press CODED DIAL and then enter a three-digit code. You can register up to 128 fax numbers for this speed dialling method. In addition to the telephone number and name of the other party, you can set the timer for the transmission and as well as enter other important settings identical to those for Coded Speed Dialling.
Page 79 2. Specify the Coded Speed Dialling code that you want to register. Press CODED DIAL. Then use the buttons on the numeric keypad to enter a three-digit code (000-127). -or- Press the search buttons to scroll the display. Press the down search button to scroll to the next number or press the up search button to scroll to the previous number.
Page 80 To perform the optional setting 5. Press SET to continue. 4-16 Setting Up and Using Speed Dialling TELEPHONE NUMBER DATA ENTRY OK CODED SPD DIAL 2.NAME NAME NAME CANON CANADA NAME DATA ENTRY OK CODED SPD DIAL 3.OPTIONAL SETTING OPTIONAL SETTING Chapter 4...
Page 81 Press the search buttons until you see the display below. Press SET. 6. Set the time for the transmission. If you set the timer for the Coded Speed Dialling code, every document you send with this code will be sent at the same time every day. You can set up to 5 different times in a 24-hour period for sending.
Page 82 Press SET. Press SET. Enter another time and press SET. You can register up to 5 sending times. -or- PQRS WXYZ To end registration and return to standby, press STOP. -or- DATA REGISTRATION To continue registration for the current button, press DATA REGISTRATION.
Page 83 CONFIDENTIAL TX 1.PASSWORD 2.SUBADDRESS ORIG RELAY TX 1.PASSWORD 2.SUBADDRESS PSWD/SUBADDRESS 1.PASSWORD 2.SUBADDRESS POLLING RX 1.PASSWORD 2.SUBADDRESS Display the TX TYPE you wish to register then press SET. Next, set the ITU-T password and subaddress for the feature you just selected. You can cancel the currently set TX TYPE by selecting REGULAR TX.
Page 84 8. If you experience transmission errors during long distance sending, change the long distance setting. Press SET. Press the search buttons until you see the display you want. Select LONG DISTANCE (1) and try to send the document again. If this setting does not solve the problem, try settings (2) and (3).
Page 85 10. Turn ECM off or on. Press SET. Press the search buttons to display OFF or ON. ECM (error correction mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax that supports ECM.
Page 86: Setting Up Group Dialling
Setting Up Group Dialling Group Dialling allows you to register several telephone numbers for One-touch Speed Dialling or for Coded Speed Dialling so you can dial a large group of numbers by pressing a One-touch Speed Dialling button, or by pressing CODED DIAL, followed by a three-digit code.
Page 87 2. Register the group of numbers for a One-touch Speed Dialling button or for a Coded Speed Dialling code. To register the group for a One-touch Speed Dialling button Press the search buttons to scroll the number display. Press the down search button to scroll to the next number or press the up search button to scroll to the previous number.
Page 88 4-24 Setting Up and Using Speed Dialling GROUP DIAL DATA ENTRY OK GROUP DIAL 2.NAME NAME NAME CANON GROUP A NAME DATA ENTRY OK GROUP DIAL 3.SET TIME Chapter 4...
Page 89 You can set up to 5 different times in a 24-hour period for sending. You can use this feature together with BATCH TX. If BATCH TX is ON, the documents will be grouped and sent together at the preset time. The fax unit will make only one phone call, saving you time and money.
Page 90: Using Speed Dialling
The number being dialled, name of the other party, and the transaction number of the document are also displayed. 4-26 Setting Up and Using Speed Dialling DOCUMENT READY TEL= 123 4567 01 CANON USA TRANSMIT 0025 SCANNING DOC. P.001 Chapter 4...
Page 91 Here are some important points you should keep in mind when you use One- touch Speed Dialling: To start scanning immediately, press START/SCAN. Otherwise the fax will wait 5 seconds before it starts scanning. This timeout feature can be turned off. (Q16-11) To locate and press the correct button, you may have to open the One- touch Speed Dialling panels.
Page 92: Using Coded Speed Dialling
If you press the buttons before you load the document, the fax will prompt you: 4-28 Setting Up and Using Speed Dialling DOCUMENT READY TEL= TEL= 123 4567 001 CANON ONTARIO TRANSMIT 0026 SCANNING DOC. P.001 Chapter 4...
Page 93: Using Group Dialling
If you press CODED DIAL and a three-digit code where no numbers are registered, the fax tells you: If you want to cancel the transmission after you press the buttons for Coded Speed Dialling, press STOP. When you come to a step in any procedure where you have to dial a number, you can press the buttons for Coded Speed Dialling to dial.
Page 94 If you want to cancel the transmission after you press a One-touch or Coded Speed Dialling button, press STOP. 4-30 Setting Up and Using Speed Dialling TEL=GROUP DIAL 01 CANON USA TRANSMIT 0025 SCANNING DOC. P.001 SET DOCUMENT...
Page 95: Using Directory Dialling
When you register a number for One-touch Speed Dialling, Coded Speed Dialling and Group Dialling, you can, as an option, set the time you want your document to go out (up to 5 different times in a day). If you are using a speed dial button that was set by someone else, and you would like your document to go out at the preset time, verify if the preset time feature is being used for that button.
Page 96 The names for One-touch Speed Dial are preﬁxed with two digits and the names for Coded Speed Dial numbers are preﬁxed with an asterisk ( and three digits. When you reach the last number and name registered for the letter group, you will return to the ﬁrst number and name in the group.
Page 97: Chapter 5 Using The Fax As A Copier
Chapter 5 Using the Fax as a Copier This chapter describes all the settings and procedures for using the fax unit as a copier. Preparing the Document ... 5-2 Setting the Document on the Fax ... 5-3 Performing the Document Settings ... 5-4 Making Copies ...
Page 98: Preparing The Document
Preparing the Document Follow these simple guidelines to check your document before you set the document on the fax for copying. For best results, load only documents of recommended standard size and weight. (QB-1) The document guides on the automatic document feeder (ADF) can be adjusted to the width of non-standard size paper.
Page 99: Setting The Document On The Fax
Setting the Document on the Fax You can set a stack of up to 50 letter or A4 size pages or 20 legal size pages into the fax for copying. 1. Place the document face down on the automatic document feeder (ADF) of the fax unit.
Page 100: Performing The Document Settings
The fax will display some messages. Performing the Document Settings Canon’s original Ultra High Quality (UHQ) imaging technology allows you to make copies that are very close to the quality of the original document. For best results, adjust the settings for special documents before copying.
Page 101: Making Copies
RESOLUTION CONTRAST DOCUMENT TYPE Making Copies Follow this procedure to use the fax as a copier. 1. Set the document on the fax. (Q5-3) 2. Press COPY. Chapter 5 When copying a document, FINE is automatically selected for you. (Although the resolution is actually ﬁxed at Ultra-Fine) Adjusts the lightness/darkness of the document pages scanned for copying.
Page 102 3. If you want to select another paper cassette, open both One-touch Speed Dialling panels, then press the search buttons. 4. Use the buttons on the numeric keypad to enter the number of copies (01 to 99). PQRS WXYZ If you make a mistake and want to start again, press CLEAR. 5.
Page 103: Chapter 6 Sending Documents
This chapter describes fundamental procedures for dialling and sending documents. We will also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password. Setting a Document for Sending ...
Page 104: Setting A Document For Sending
Setting a Document for Sending This section describes how to prepare a document for sending and how to perform the initial settings before dialling. Preparing the Document Follow these simple guidelines to check your document before you set the document on the fax for scanning. For best results, load only documents of recommended standard size and weight.
Page 105: Setting The Document On The Fax
Setting the Document on the Fax You can set a stack of up to 50 letter or A4 size pages or 20 legal size pages into the fax for sending. 1. Place the document face down on the automatic document feeder (ADF) of the fax.
Page 106: Adjusting The Scanning Settings
The fax will display some messages. Adjusting the Scanning Settings Canon’s original Ultra High Quality (UHQ) imaging technology allows you to send documents that are very close to the quality of the original document. For best results, adjust the settings for special documents before sending.
Page 107 RESOLUTION CONTRAST DOCUMENT TYPE If you frequently need to send and receive documents that require accurate reproduction of ﬁne detail, you may want to change the default value for the SUPER FINE setting. You can alternate the value for SUPER FINE between two settings: Super Fine and Ultra Fine.
Page 108: Selecting A Sender Name
Selecting a Sender Name Follow this procedure to select one of the registered sender names. Sender names are selected by pressing the TTI SELECTOR button. This setting is optional. If you do not select a sender name before sending a document, the registered unit name will be printed at the top of the document in the sender information area.
Page 109: Using Regular Dialling
Using Regular Dialling When you come to a step that requires dialling a number, you can dial the number with the buttons on the numeric keypad just like dialling a telephone number. This is called regular dialling. To make dialling easier, register frequently used numbers for speed dialling. (Q4-1) 1.
Page 110: Cancelling Sending A Document
Cancelling Sending a Document Follow this procedure to cancel a transmission in progress. 1. Press STOP. If you are using direct sending, an alarm sounds and the transmission is cancelled immediately. -or- If you are using memory sending, a message is displayed. 2.
Page 111: Dialling Long Distance With Regular Dialling
If you didn’t press HOOK in step 2, you may have to insert a pause into a number for long distance dialling. (Q4-2) For details about the location and length of the pause, contact your local telephone company or local authorized Canon dealer. Chapter 6 TEL=...
Page 112 The pause at the end of the number is 10 seconds. For details about the necessary length of the pause, contact your local telephone company or local authorized Canon dealer. If you have installed the optional handset, when the other party answers, you can pick up the handset and talk.
Page 113: Overview Of Sending Methods
Overview of Sending Methods This section brieﬂy describes the methods and advantages of the three main sending methods: memory sending, direct sending, and manual sending. Memory Sending With memory sending, document scanning and sending is fast, allowing you to get your document back quickly so you do not have to spend so much time standing around the fax.
Page 114 TRANSMIT 0031 SCANNING DOC. P.001 26/12 ’97 FRI 23:01 DIALLING 26/12 ’97 FRI 23:01 123 4567 26/12 ’97 FRI 23:01 CALLING 123 4567 26/12 ’97 FRI 23:01 TX/RX NO. 0031 26/12 ’97 FRI 23:01 CANON CANADA Transaction Number Chapter 6...
Page 115: Direct Sending
ECM transmission mode Unless this feature has been turned off, the document is sent in the ECM (error correction mode) for transmission. (Q16-9) Successful completion Alternating messages tell you the transmission was successful. The message will disappear after approximately 10 seconds. Transmission error If a transmission error occurs, read the error message in the display and look it up in the error message table.
Page 116 Although direct sending is slower than memory sending, you can use direct sending when you need to send an urgent document ahead of other documents stored in the memory. You can also use direct sending when the memory is full and there is no space to hold another document in memory.
Page 117: Manual Sending
Manual Sending Manual sending allows you to talk to the other party before you send the document. This method is useful if the operator of the other fax must manually set the other fax to receive before it can receive a document. The handset is available as an option.
Page 118: Re-Dialling When The Line Is Busy
If you make a mistake during dialling, press STOP to return to standby and start again. 4. When you hear the other party answer the call, you can talk. When you hear the other party answer, pick up the handset so you can talk if you have not already done so.
Page 119 While the fax is waiting to redial, the following messages are displayed alternately: If both redial attempts are unsuccessful the fax will cancel the transaction, display the following message, and print an Activity Report to remind you that the transmission was not completed. To cancel redialling If you are using direct sending, press STOP.
Page 120: Setting Up Redialling
Setting Up Redialling Follow this procedure to set up these redialling features: The number of times the fax attempts to redial. The length of the time interval the fax waits between dialling attempts. Re-sending method after an error occurs. 1. Open the TX SETTINGS menu. Open both One-touch Speed Dialling panels.
Page 121: Auto Redial Setup Summary
If OFF is displayed, press the search buttons until you see ON. Press SET. 3. Press the search buttons to display the item you want to set up, then Press SET. 4. Press STOP to return to standby. Auto Redial Setup Summary The default settings, shown in bold, remain in effect unless you change them.
Page 122: Sequential Broadcasting To More Than One Location
SET after each number you enter with regular dialling. PQRS WXYZ You can also press the REDIAL button to redial the last number dialled with the numeric keypad. 6-20 Sending Documents TEL= 123 4567 01 CANON INC TEL= 123 4567 002 CANON INC CA Chapter 6...
Page 123: Sending Documents At A Preset Time
You must dial the second number within 5 seconds of dialling the ﬁrst number. All subsequent numbers must be dialled within 10 seconds. If you wait longer than the timeout interval before dialling the next number, the fax will start scanning the document.
Page 124 2. Open both One-touch Speed Dialling panels. Then press DELAYED TRANSMISSION. DELAYED TRANSMISSION 3. Use the buttons on the numeric keypad to enter the time. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). Enter all the numbers, including zeros. PQRS WXYZ 4.
Page 125 Then it will send the document to the destinations you speciﬁed. To cancel a document set for timer sending, use the DELETE FILE button. (Q8-9) Chapter 6 DELAYED TX SENDER’S NAME SENDER’S NAME CANON DIV. #20 SENDER’S NAME CANON FAX DIV. DELAYED TX 2339 SCANNING DOC. P.001 Sending Documents...
Page 126: Sending A Document With A Subaddress/Password
Sending a Document with a Subaddress/ Password You can send documents with ITU-T standard subaddresses and passwords. In order for a transaction to succeed, the subaddresses and passwords on the sending and receiving fax units must match. You can use two methods to send a document with an ITU-T subaddress and password: Press a One-touch or Coded Speed Dialling button registered for subaddress/ password sending.
Page 127: Subaddress/Password Sending With The Operation Panel Buttons
-or- Press DIRECTORY and search for the name to dial a number registered for subaddress/password sending. (Q4-31) 4. Press START/SCAN. Subaddress/Password Sending with the Operation Panel Buttons Note these limitations on entering the subaddress/password with the SUBADDRESS and PASSWORD buttons on the operation panel: If you frequently need to use a subaddress/password to send a document to more than one location, register the number, subaddress, and password for a One-touch or Coded Speed Dialling button so you can use multiple...
Page 128 Then press SET. 3. Immediately after pressing SET, open both One-touch Speed Dialling panels and press SUBADDRESS. SUBADDRESS You must press SUBADDRESS within 5 seconds of pressing SET. If you wait longer than the timeout interval before pressing SUBADDRESS, the fax will start scanning the document.
Page 129 7. Press START/SCAN. The fax starts to scan the document. The fax dials the number and sends the document with the subaddress and password you just entered. To cancel the transmission, press STOP and press prompted to conﬁrm the cancellation. To cancel a transmission set for delayed or timer sending, use the DELETE FILE button.
Page 130 6-28 Sending Documents Chapter 6...
Page 131: Chapter 7 Receiving Documents
This chapter describes the basic receive features. You can receive document transmission automatically or manually. In the automatic receive mode the fax will receive a document automatically. In the manual receive mode, if you have installed the optional handset kit you can answer the telephone by picking up the handset on the fax and pressing START/SCAN to start receiving the fax.
Page 132: Receiving Documents Automatically
Receiving Documents Automatically After you take your fax out of the box and set it up, it is set to receive documents automatically. Use automatic receiving for a fax on a dedicated telephone line that you do not need for telephone voice communication. Setting the Automatic Receive Mode Check the indicator above the MANUAL RX button.
Page 133 You can also conﬁrm reception of a document by printing an Activity Report or an Activity Management Report. (Q14-7) Chapter 7 26/12 ’97 FRI 11:34 123 4567 26/12 ’97 FRI 11:34 CANON INC. K.SATO 26/12 ’97 ECM RX P.001 26/12 ’97 FRI 11:34 RECEPTION OK 26/12 ’97 FRI 11:34...
Page 134: Turning On And Adjusting The Auto Switch Time
If you have installed the optional handset or connected an extension telephone to the fax machine, follow this procedure to set the ring time before the fax switches automatically to the document receive mode while in the manual receive mode.
Page 135 Press the search buttons until you see the display below. Press SET. 2. Open the MANU/AUTO SWITCH menu. Press the search button until you see the display below. Press SET. Press the search buttons until you see the display below. Press SET.
Page 136: Receiving Documents Manually With The Optional Handset
4. Press STOP to return to standby. 5. Press MANUAL RX to put the fax in the manual receive mode whenever you want to take advantage of the MAN/AUTO SWITCH feature. (Q16-12) MANUAL RX Receiving Documents Manually with the Optional Handset When you use manual receiving, this means you can monitor all incoming calls yourself by picking up the handset every time the fax rings.
Page 137: Receiving A Document Manually With An Extension Telephone
This is called remote receiving. 1. Make sure the extension telephone is connected properly. (Q2-22) 2.
Page 138: Changing The Remote Receive Id
Changing the Remote Receive ID Follow this procedure to change the remote receive ID or to set the fax to receive a document by just hanging up the handset of the extension telephone. 1. Open the RX SETTINGS menu. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION.
Page 139 4. Press the search buttons to display the item you want to change. ID CALL # HOOK To change the ID call number Press the search buttons until you see the display below. Press SET. Use the buttons on the numeric keypad to enter a new number (00 to 99) for the ID.
Page 140: Cancelling Receiving A Document
To turn off remote receiving Press the search buttons until you see the display below. Press SET. 5. Press STOP to return to standby. Cancelling Receiving a Document Follow this procedure to cancel receiving a document. 1. Visually check the display to conﬁrm that a document is being received. 2.
Page 141: Transferring Documents
26/12 ’97 13:23 212 833 4423 INCOMPLETE RECEPTION TX/RX NO CONNECTION TEL SUBADDRESS CONNECTION ID ST. TIME USAGE T. PGS. RESULT Then the fax returns to standby. Transferring Documents The transfer mode tells the fax to receive documents and then transfer them automatically to a fax at your home or at another work site.
Page 142: Setting Up The Fax For Document Transfer
Setting Up the Fax for Document Transfer Follow the procedure below to create a ﬁle for switching the fax automatically into the transfer mode. 1. Open the TRANSFER menu. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION Press SET.
Page 143 CODED DIAL button followed by a three-digit code for the Coded Speed Dialling number to enter the number of the fax machine where you want documents transferred. The telephone number of the destination fax must be registered for One- touch or Coded Speed Dialling on your fax.
Page 144 Transfer Setup Summary (Cont’d) 5.TIME SETUP* 1.START TIME EVERY DAY SELECT DAYS 2.END TIME EVERY DAY SELECT DAYS 6.PRINT RX DOC. The following settings are valid: You can set EVERY DAY for the start time and then use SELECT DAYS to set end times. You can also set SELECT DAYS for start times and then use the EVERY DAY setting for the end time.
Page 145: Turning The Transfer Mode On And Off
Turning the Transfer Mode ON and OFF You can use this procedure to move the fax into and out of the transfer mode if the timer has not been set to switch the fax in and out of the transfer mode automatically.
Page 146: Changing The Transfer Settings
Changing the Transfer Settings Follow this procedure to change settings in the transfer setup ﬁle. 1. Open the TRANSFER menu. (Q7-12) 2. Press the search buttons until you see the display below. 3. Press SET. If you have not set the password, you can skip the next step. 4.
Page 147: Cancelling The Transfer Settings
Cancelling the Transfer Settings Follow this procedure to delete the transfer setup ﬁle and cancel the transfer settings. 1. Open the TRANSFER menu. (Q7-12) 2. Press the search buttons until you see the display below. 3. Press SET. If you have not set the password, you can skip the next step. 4.
Page 148 7-18 Receiving Documents Chapter 7...
Page 149: Chapter 8 Using The Memory Features
This chapter shows you how to use the memory features of the fax unit. Some operations require that a document reside in the memory before it is sent. For example, if you scan a document and set the timer, it will wait in the memory until it is time for the fax to send the document.
Page 150: When The Fax Displays Received In Memory
The fax can store up to 80 A4-size pages* in the memory. With the optional memory kit you can receive up to 592 pages in the memory. For details about the optional memory kits, contact your authorized Canon dealer. A memory backup function is provided to save the contents of the memory for up to approximately 12 hours during a power failure.
Page 151: Displaying The Transaction History
TRANSM --:-- 3. Press STOP to return to standby. Chapter 8 14:08 0015 TX OK CANON CANADA Meaning Document transaction has been completed. Transaction failed. Document is being held in the memory for delayed sending or is waiting to be polled.
Page 152: Printing A Memory List
Printing a Memory List Follow this procedure to print a list of all documents currently stored in the memory. 1. Open both One-touch Speed Dialling panels. Then press MEMORY REFERENCE. If no documents are currently stored in the memory, you will see this message: MEMORY REFERENCE If documents are stored in the memory the ﬁrst item on the MEMORY...
Page 153: Printing A Document In The Memory
Printing a Document in the Memory Follow this procedure to print a document in the memory. To select a document for printing, you must know its transaction number. You may want to print a memory list for reference. (Q8-5) 1. Open both One-touch Speed Dialling panels. Then press MEMORY REFERENCE.
Page 154: Re-Sending A Document To The Same Destination
Re-sending a Document to the Same Destination Follow this procedure to re-send a document to the same destination. The fax prints an error transmission report as soon as a transmission fails. 1. Open both One-touch Speed Dialling panels. Then press MEMORY REFERENCE.
Page 155: Sending A Document In Memory To A Different Destination
Sending a Document in Memory to a Different Destination Follow this procedure to select another destination for a document waiting for timer sending or waiting to be polled. After the document is sent to another destination, it is erased from the memory. To select a document for sending, you must know its transaction number.
Page 156: Erasing A Document From The Memory
To select a document for deletion, you must know its transaction number. You may want to print a memory list for reference. (Q8-4) Using the Memory Features RESEND DOCUMENT SENDER’S NAME SENDER’S NAME 03 CANON INC. SENDER’S NAME 06 CANON: J.SMITH Chapter 8...
Page 157: Deleting A Document With The Delete File Button
Deleting a Document with the DELETE FILE Button 1. Press DELETE FILE. DELETE FILE 2. Open both One-touch Speed Dialling panels. 3. Press the search buttons to display the transaction number of the document you want to delete. Then press SET. If you want to know the destination telephone number and time of the document, press the cursor buttons ( ) before pressing SET.
Page 158: Setting Up And Using A Memory Box
3. Press SET. 4. Press the search buttons to display the transaction number of the document that you want to delete. Then press SET. If you want to know the destination telephone number and time of the document, press the cursor buttons ( ) before pressing SET. If the transaction is displayed with a # mark, the document is being held in the memory for re-dialling and sending.
Page 159: Before You Create Memory Boxes
Before You Create Memory Boxes Before you set up a memory box, there are a few things you should know about the other party’s fax machine to ensure efﬁcient transactions. You have to know how the other party is using the subaddress and password: If the other party has set a subaddress and password, you must register both a subaddress and password for the memory box.
Page 160: Access Settings
If the passwords do not match, your fax will not receive the document. TX Password ITU-T Password Other party’s fax FAX-L800 RX Password ITU-T Password The main settings apply to all three features below, including RECEIVE, TRANSMIT, and POLLING TX.
Page 161: Feature Settings
Feature Settings 6.RECEIVE Allows you to set up how documents are handled in the memory box after they are received. You can set the memory box to check the ID (telephone number) of the originator, and specify that the received document be held in the memory box and not printed.
Page 162 Press SET. 2. Give the memory box a number. Press SET. Use the buttons on the numeric keypad to enter a two-digit code for the memory box. You can enter a number from 00 to 99 for the memory box number. PQRS WXYZ You can also use the search buttons to change the number.
Page 163 If your TX password does not match the ITU-T password on the other fax machine, your document will not be received by the other party’s fax.
Page 164 Memory Box Setup Summary (Cont’d) 6.RECEIVE 1.SELECT ORIG UNIT 2.PRINT RX DOC. 1.PRINT METHOD 8-16 Using the Memory Features Determines whether or not the document is received in the memory box and how it is received. Documents are not received in the memory box. Documents are received in the memory box and you can do some additional settings to determine how they are received.
Page 165 Memory Box Setup Summary (Cont’d) 2.# OF RX COPIES 7.TRANSMIT 1.SELECT LOCATIONS 2.TX DOCUMENT 1.RECEIVED DOCUMENT TX REPORT 2.SCAN DOCUMENT Chapter 8 01 COPIES If you turn on PRINT RX DOC., use this setting to specify the number of copies you want to print (01-99).
Page 166 Memory Box Setup Summary (Cont’d) 3.TX START TIME EVERYDAY SELECT DAYS 8.POLLING TX 1.ERASE AFTER TX 8-18 Using the Memory Features Allows you to set the timer for the transmission of a document received or scanned into the memory. Enter the time (in 24-hour format) that you want to transmit the documents from the memory box.
Page 167: Changing The Memory Box Settings
Memory Box Setup Summary (Cont’d) 2.TX DOCUMENT 1.RECEIVED DOCUMENT 2.SCAN DOCUMENT Changing the Memory Box Settings Follow this procedure to change the memory box settings. 1. Open the MEMORY BOX menu. (Q8-13) 2. Press the search buttons to display CHANGE DATA. 3.
Page 168 4. Use the buttons on the numeric keypad to enter the number of the box you want to change and press SET. PQRS WXYZ If you have not set the operation password, you can skip the next step. 5. Enter the four-digit password protecting the memory box settings and press SET.
Page 169: Cancelling A Memory Box
Cancelling a Memory Box Follow this procedure to cancel a memory box. 1. Open the MEMORY BOX menu. (Q8-13) 2. Press the search buttons until you see the display below. 3. Press SET. 4. Enter the number of the box you want to delete and press SET. PQRS WXYZ If you have not set the operation password, you can skip the next step.
Page 170: Sending A Document Stored In The Memory Box
The document is stored in the memory box and will be sent according to the memory box settings. (Q8-13) 8-22 Using the Memory Features MEMORY BOX 1.MEMORY BOX TX SUBADDRESS MEMORY BOX TX SENDER’S NAME SENDER’S NAME CANON, INC. SENDER’S NAME 01 R.LOUIS TRANSMIT 0037 SCANNING DOC. P.001 Chapter 8...
Page 171: Printing A Document Received In A Memory Box
* * * * * * * * * * * * * * * MEMORY BOX REPORT * * * * * * * * * * * * * * * R.LOUIS 5028 444 536 #061348 CANON, INC. 26/12 11:00 00’55” RECEIVED IN MEM. BOX MEMORY BOX 1.MEMORY BOX TX MEMORY BOX 2.MEMORY BOX RX...
Page 172: What Happens To Memory After A Power Failure
3. Press SET. 4. Use the buttons on the numeric keypad to enter the ITU-T subaddress of the memory box holding the document you want to print. Then press SET. PQRS WXYZ If you have not set the operation password, the documents starts printing. 5.
Page 173: About The Backup Battery
Because your user data and speed dialling settings are constantly refreshed by a lithium battery, they will not be lost as a result of a power failure, even if power to the fax is cut off for longer than approximately 12 hours. When many documents are stored in the fax memory, the fax may need about 2 minutes to recover after power is restored to the fax.
Page 174 8-26 Using the Memory Features Chapter 8...
Page 175: Chapter 9 Using A Relay Network
This chapter shows you how to relay documents and how to have documents relayed for you. You can set up your fax unit as a relay station to relay documents that you receive, or you can send documents to another fax and have the documents relayed for you.
Page 176: What Is Relay Broadcasting
What is Relay Broadcasting? In a relay broadcast, the originator fax unit sends a document over a long distance to another fax called the relay unit. After the relay unit receives your document, it automatically sends the document to several other fax units in the local area.
Page 177: Setting Your Fax As A Relay Unit
Ask the originator if they would like to receive a report of successful transmission after your fax relays the document. Make sure the relay feature on your fax is turned on. Follow the procedures in this section to set up your fax as a relay unit. When your fax is the relay unit, it receives the document from the originator and relays it to several other destinations.
Page 178 2. Give the relay group a number from 00 to 99. Press SET. Use the buttons on the numeric keypad to enter the two-digit relay group number and press SET. PQRS WXYZ Use the search buttons to display all the items in the menu. With the item displayed that you want to set, press SET.
Page 179 Relay Group Setup Summary (Cont’d) 5.SELECT ORIG UNIT 6.PRINT RX DOC. 7.SELECT LOCATIONS 8.TX REPORT Chapter 9 When your fax is the relay unit, this feature forces your fax to check the identity of the originator before it receives the document for relay to other units.
Page 180: Changing The Relay Broadcast Settings
Relay Group Setup Summary (Cont’d) 9.TX START TIME 10.RELAY B’CAST Changing the Relay Broadcast Settings Follow this procedure to change the relay broadcast settings. If you want to add to the list of fax units to receive relay broadcasts from your fax unit, make sure that the numbers you want to add are registered for One-touch or Coded Speed Dialling.
Page 181: Deleting The Relay Group
4. Use the buttons on the numeric keypad to enter the group number. Then press SET. PQRS WXYZ If you have not set the operation password, you can skip the next step. 5. Enter the four-digit operation password and press SET. PQRS WXYZ 6.
Page 182: Sending A Document To A Relay Unit For Relay Broadcasting
Press SET. 3. Use the buttons on the numeric keypad to enter the relay group number then press SET. PQRS WXYZ If you have not set the operation password, you can skip the next step. 4. Enter the four-digit operation password and press SET. PQRS WXYZ 5.
Page 183: Sending A Document To A Relay Unit With Speed Dialling
Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents to relay. The other party’s fax unit does not have to be a Canon fax unit, but make sure the other party’s fax unit supports the use of ITU-T subaddresses and passwords.
Page 184: Sending With The Relay Broadcast Button
Perform the procedure to register a telephone number for One-touch or Coded Speed Dialling. (Q4-6, 4-14) If the speed dialling buttons are already set up, perform the procedure to change the One-touch or Coded Speed Dialling settings. (Q4-6, 4-14) When you do the speed dialling settings, turn on the OPTIONAL SETTING feature and select TX TYPE.
Page 185 Enter the ITU-T password required to start the relay broadcast on the other party’s fax. Then press SET. PQRS WXYZ 5. Press START/SCAN to start the transmission. Chapter 9 TEL= 123 4567 01 CANON, INC. SUBADDRESS TEL= 123 4567 01 CANON, INC. PASSWORD TEL= 123 4567 01 CANON, INC.
Page 186 9-12 Using a Relay Network Chapter 9...
Page 187: Chapter 10 Using Conﬁdential Mailboxes
Use conﬁdential sending and receiving for documents that you want only the person with the correct password to read. You can not use the conventional Canon conﬁdential mailbox feature. Setting Up and Using the Standard Mailbox Features ... 10-2 Creating a Mailbox ...
Page 188: Setting Up And Using The Standard Mailbox Features
Setting Up and Using the Standard Mailbox Features In this section we will describe how to create your own mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Creating a Mailbox Follow this procedure to create a mailbox to hold conﬁdential documents in a private mailbox protected with a password.
Page 189 Use the buttons on the numeric keypad to enter a two-digit code for the conﬁdential mailbox number. Then press SET. PQRS WXYZ Press SET. 3. Give the mailbox a name to identify it in printed reports. Use the buttons on the numeric keypad to enter a personal name for the mailbox.
Page 190 5. Give the mailbox an ITU-T subaddress. Press SET. This item is the ITU-T standard subaddress. This setting is required. All conﬁdential documents sent to you must be sent with this subaddress in order to be stored in your mailbox. If the subaddresses do not match, the document will not be received.
Page 191: Changing Mailbox Settings
-or- Use the buttons on the numeric keypad to enter the two-digit code. For numbers 00 to 99 you must enter 2 digits, including the zero. Press SET. 8. You can repeat this procedure to set up another mailbox. -or- Press STOP to return to standby.
Page 192: Cancelling A Mailbox
Use the buttons on the numeric keypad to enter the four-digit password protecting access to the mailbox. Then press SET. PQRS WXYZ 4. Press the search buttons to display the item you want to change. 5. With the item you want to change shown in the display, press SET. 6.
Page 193: Receiving A Conﬁdential Document
4. Use the buttons on the numeric keypad to enter the number of the mailbox you want to delete. Then press SET. PQRS WXYZ 5. Use the buttons on the numeric keypad to enter the four-digit password protecting the mailbox you want to delete. Then press SET. PQRS WXYZ 6.
Page 194 After the report prints, a message alternates with the standby display (date and time) until you print the report received in the mailbox. Follow this procedure to print a document received in a conﬁdential mailbox. 1. Open both One-touch Speed Dialling panels. Then press CONFIDENTIAL MAILBOX.
Page 195: Sending A Conﬁdential Document
Contact the other party and ask for the ITU-T subaddress and password they are using for receiving conﬁdential documents. The other party’s fax unit does not have to be a Canon fax unit, but make sure the other party’s fax unit supports the use of ITU-T subaddresses and passwords.
Page 196: Sending A Conﬁdential Document With The Conﬁdential Mailbox Button
Sending a Conﬁdential Document with the Conﬁdential Mailbox Button Note these points about sending a conﬁdential document to a conﬁdential mailbox. You can dial only one telephone number. If you frequently need to send a conﬁdential document to more than one location, register the number, subaddress, and password for One-touch or Coded Speed Dialling so you can use multiple broadcasting.
Page 197 Use the buttons on the numeric keypad to enter the ITU-T password. Then press SET. PQRS WXYZ 7. Press START/SCAN to start the transmission. Chapter 10 SUBADDRESS TEL= 123 4567 CANON, INC. PASSWORD TEL= 123 4567 01 CANON, INC. Using Conﬁdential Mailboxes 10-11...
Page 198 10-12 Using Conﬁdential Mailboxes Chapter 10...
Page 199: Chapter 11 Setting Up And Using Polling
Setting Up and Using Polling This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both parties can not be in the ofﬁce at the same time. What’s Polling? ... 11-2 Before You Use Polling Receiving ...
Page 200: What's Polling
If the other party’s fax does not support ITU-T subaddress/password transactions, you can ask them to set the polling ID to 255 or 1111 1111 binary when the other party’s fax machine is a Canon fax. 11-2 Setting Up and Using Polling...
Page 201: Polling Other Fax Machines To Receive A Document
Polling Other Fax Machines to Receive a Document Follow this procedure to poll another fax to receive the document that it is holding. This procedure starts polling the other fax immediately. You can also set the fax to poll at a preset time. (Q11-5) 1.
Page 202 Use the buttons on the numeric keypad to enter the ITU-T password. Then press SET. PQRS WXYZ 11-4 Setting Up and Using Polling SUBADDRESS and #. TEL= 123 4567 01 CANON, INC. PASSWORD and #. TEL= 123 4567 01 CANON, INC. Chapter 11...
Page 203: Polling To Receive At A Preset Time
7. Press START/SCAN to start polling the other faxes. If the other document is holding the document under a subaddress, your subaddress must match the other party’s subaddress. If the other document is holding the document under both a subaddress and password, then you must poll the fax with both a matching subaddress and password.
Page 204 Press SET. Press the search buttons until you see the display below. Press SET. 2. Press SET. 3. Enter a two-digit box number (00-99) for the polling box. Then press SET. PQRS WXYZ 4. Enter a ﬁle name. Press SET. This is the name of the ﬁle that will hold the polled document you receive.
Page 205 Press SET. 5. If you want to set a password go to the next step. This is the operation password to protect your preset polling settings. To change the settings later, you will have to enter this password. -or- If you do not want to set a password, press the down search button to display the next item.
Page 206 You can set the fax to poll other faxes everyday or only for selected days. For any day you can set up to 5 times for the fax to poll another unit during a 24- hour period. 8. Set the fax to poll other faxes every day or on selected days. To set preset polling for every day Press SET.
Page 207 Press SET and use the numeric keypad to enter another time in 24-hour format. You can register up to 5 times for your fax to poll other faxes every day. When you are ﬁnished setting times, press STOP to return to standby. To set preset polling for selected days Press SET.
Page 208 Use the buttons on the numeric keypad to enter the time. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). If you make a mistake, press CLEAR to erase the number and try again. PQRS WXYZ Press SET. If you want to set more than one time for your fax unit to poll the other faxes on the selected day, press the search buttons to display another empty setting.
Page 209: Changing The Preset Polling Settings
Changing the Preset Polling Settings Follow this procedure to change the settings of the preset polling setup ﬁle. 1. Open the PRESET POLLING menu. (Q11-11) 2. Press the search buttons until you see the display below. 3. Press SET. 4. Use the buttons on the numeric keypad to enter the two-digit number of the preset polling box you want to change.
Page 210: Cancelling Preset Polling
7. To change a setting, follow the same procedures you used to set them. (Q11-7) To change the password setting, you will ﬁrst have to enter the current password and press SET. Then you can enter a new password and press SET.
Page 211: Setting Up Polling Sending
6. Press STOP to return to standby. Setting Up Polling Sending This section shows you how to set up your fax to store and hold a document until it is polled by another fax to send it. Before You Can Be Polled to Send Before you set up your polling box, contact the parties who are going to poll your fax to receive documents and conﬁrm the following points: The other parties must know your ITU-T subaddress number.
Page 212 Press the search buttons until you see the display below. Press SET. 2. Open the POLLING BOX menu. Press the search buttons until you see the display below. Press SET. 3. Create a polling box and give it a number. Press SET.
Page 213 ITU-T subaddress/password transactions, you do not have to register 3.SUBADDRESS and 4.TX PASSWORD. Just press the search buttons to display 5.ERASE AFTER TX then go to step 9. Chapter 11 FILE NAME CANON TOKYO SETUP FILE 2.PASSWORD PASSWORD PASSWORD 1147 SETUP FILE 3.SUBADDRESS...
Page 214 6. Press SET. This is the ITU-T subaddress. An ITU-T subaddress is a number up to 20 digits long which can include spaces and the symbols 7. Use the buttons on the numeric keypad to enter the subaddress and press SET.
Page 215: Scanning A Document Into The Memory For Polling Sending
9. Set the polling box to erase or keep the document after polling. Press SET. Press the search buttons to display the setting you want. With the selection you want displayed, press SET. 10. You can repeat this procedure to set up another polling box. -or- Press STOP to return to standby.
Page 216 If no password is registered for the document in the polling box and the other party’s polling request contains a password, then the document is not sent. 11-18 Setting Up and Using Polling SUBADDRESS SENDER’S NAME 20 CANON FAX DIV. POLLING TX 6048 SCANNING DOC. P.003 Chapter 11...
Page 217: Changing The Polling Box Setup
Changing the Polling Box Setup Follow this procedure to change the setup of the polling box. 1. Open the POLLING BOX menu. (Q11-13) 2. Press the search buttons until you see the display below. 3. Press SET. 4. Use the buttons on the numeric keypad to enter the polling box number. Then press SET.
Page 218: Cancelling A Polling Box
9. When you are ﬁnished, press STOP to return to standby. Cancelling a Polling Box Follow this procedure to cancel a polling box. You can not cancel a polling box when the polling box is holding a document for polling sending. 1.
Page 219: Chapter 12 Other Special Features
This chapter describes some convenient features that you may want to use in daily operations. Using the Telephone ... 12-2 Tone Dialling on a Pulse Line ... 12-3 Setting and Using the Program Button ... 12-4 Setting Up and Using the Optional Stamp Feature ... 12-7 Setting Up the Stamp Feature ...
Page 220: Using The Telephone
Using the Telephone Follow this procedure to use the telephone for voice communication if you have installed the optional handset kit. (Q2-22) 1. Pick up the handset. -or- Press the HOOK button. 2. When you hear the dial tone, dial the telephone number. Use the buttons on the numeric keypad to dial the number.
Page 221: Tone Dialling On A Pulse Line
Tone Dialling on a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your fax is connected to a rotary pulse line, follow this procedure to set the fax temporarily for tone dialling.
Page 222: Setting And Using The Program Button
Setting and Using the Program Button The program button feature allows you to register a setting so you can automatically perform a routine procedure with a single button press. 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2.
Page 223 PROGRAM button Setup Summary The default (PRINT REPORT) remains in effect unless you change it. PRINT REPORT REPORT D.T. TONE SCANNING MODE STAMP Chapter 12 Sets the PROGRAM button to function as a print transmission report button. Whenever you need a transmission report for a document you are sending, just press the PROGRAM button and a transmission report will print after the document is sent.
Page 224 To set transmission report feature Press the search buttons until you see the display below. Press SET. To use this feature, press the PROGRAM button before you dial to have a report printed for the transaction. To set up the REPORT button feature Press the search buttons until you see the display below.
Page 225: Setting Up And Using The Optional Stamp Feature
Setting Up and Using the Optional Stamp Feature If the optional stamp feature is provided on your fax machine, you can set the fax to stamp the front, lower left corner of every page you scan for sending. Setting Up the Stamp Feature 1.
Page 226 3. Press the search buttons until you see the display below. This item will not appear on the menu unless your fax machine has been provided with the stamp option. 4. Press SET. 5. Press the search buttons to display ON or OFF then press SET.
Page 227: Turning The Stamp Feature On/Off
Turning the Stamp Feature ON/OFF If you have turned the TX STAMP setting ON, documents will be stamped according to the above setting. If you have not turned on the TX STAMP feature but you still want to occasionally stamp documents you scan for sending, or if you have turned on the TX STAMP feature but you want to turn it off occasionally, follow the procedure below.
Page 228: How The Fax Operates With Default Settings
How the Fax Operates with Default Settings There are many minor features that you can change to customize the operation of the fax. Some of these features are listed in the table below. The description in the third column is the default setting. In other words, this is how the fax will operate unless you change the referenced setting.
Page 229 Feature Menu Item Manual receiving with REMOTE RX extension phone Memory receiving MEMORY RX Offhook alarm OFFHOOK ALARM Pause length MID PAUSE SET Printing: Continue TONER SUPPLY LOW printing with toner supply low Printing: Footer on RX PAGE FOOTER printed documents Printing: Print order PRINT IN ORDER PROGRAM button...
Page 230 The starting speed for all transactions is set for 14400 bps. Slower settings are available. (Q16-26) If you have the optional stamp feature on your fax machine, you can turn the stamp feature on with this switch. The default setting is off. (Q12-7, 16-11)
Page 231 Feature Menu Item Transmission error: ERASE FAILED TX document in memory Unit Name, Unit DATE & TIME Telephone Number UNIT TELEPHONE # UNIT NAME Chapter 12 Description of default If a transmission error occurs, the document remains in the memory. You can set the fax to erase the document from the memory if an error occurs during transmission.
Page 232 12-14 Other Special Features Chapter 12...
Page 233: Chapter 13 Restricting Use Of The Fax
In this chapter we will show you how to protect the fax from unauthorized access. Some of these features also allow you to keep track of fax transactions based on division numbers or user access codes that you can assign to individuals or sections inside your company.
Page 234: Setting And Using The System Settings Password
Setting and Using the System Settings Password The system settings password protects all the settings in the System Settings menu. If you fail to create and safeguard a system password, then anyone can open the System Settings menu and change or disable the settings. Setting the System Settings Password Follow this procedure to set the system settings password.
Page 235: Changing Or Cancelling The System Settings Password
Use the buttons on the numeric keypad to enter a four-digit password between 0000 and 9999. PQRS WXYZ 3. Record the password number and store it in a safe location. You must enter this system password every time you open the System Settings menu.
Page 236 Press SET. Enter the current four-digit system settings password. Then press SET. PQRS WXYZ 2. Press SET. 3. Use the buttons on the numeric keypad to enter the current password. Then press SET. The current password is not displayed as it is entered. PQRS WXYZ 4.
Page 237: Restricting Fax Operation
Restricting Fax Operation This section describes how to set up restrictions on operation of the fax. We will ﬁrst show you how to set up restrictions on sending documents, printing fax reports and copying, and using the telephone. Then we will show you how to use the fax with these restrictions on.
Page 238 2. Press the search buttons until you see the display below. 3. Turn on the transmission restriction feature. Press SET. Press SET. Press the search buttons until you see the display below. Press SET. 4. Enter the department access codes. Press the search buttons to display ON then press SET.
Page 239 -or- If you do not want to set a department access code (DAC) and want to use only the user access code for transactions, use the search keys to display OFF, then press SET and go on to step 6 to set the user access code. If you set only the user access code, you have to enter only the user access code when you send a document.
Page 240 -or- If you do not want to enter a password and you want to use only the department access code for transactions, just press SET and go on to the next step. If you set only the department access code, you have to enter only the department access code when you send a document.
Page 241: Operating The Fax With Restrictions On
Press SET. 10. Turn off access to the telephone. Press SET. Press the search buttons to display ON. Press SET. This disables the telephone handset and the HOOK button on the operation panel. This concludes the restrictive settings for sending, printing, and using the telephone.
Page 242 2. Dial the other party’s fax number. Use regular dialling to dial a number. (Q6-7) -or- Press a One-touch Speed Dialling button to dial the number. (Q4-26) PQRS WXYZ -or- Press CODED DIAL and a three-digit code to dial the number. (Q4-28) -or- Dial the number with directory dialling.
Page 243: Making A Copy With Restrictions On
After you enter the department access code and password correctly or user access code, the fax sends the document. Making a Copy with Restrictions ON Follow this procedure to make a copy with the printing restriction set up and turned on. 1.
Page 244: Using The Telephone With Restrictions On
3. Use the buttons on the numeric keypad to enter the four-digit user access code you set to protect printing reports. Then press SET. PQRS WXYZ The fax starts printing the report. Using the Telephone with Restrictions ON When the telephone restriction feature is turned on, the handset and HOOK button are disabled.
Page 245 To Turn Off Restricted Sending Press the search buttons until you see the display below. Press SET. Press a search button to display OFF, then press SET. To Turn Off Restricted Printing Press the search buttons until you see the display below. Press SET.
Page 246: Receiving Documents From Registered Senders Only
5. Press STOP to return to standby. To turn the settings on again, just repeat this procedure from step 1 and select Receiving Documents from Registered Senders Only Follow this procedure to turn restricted receiving on and off. Restricted receiving limits document reception to fax units whose telephone numbers are registered on your fax for One-touch or Coded Speed Dialling buttons.
Page 247: Using Memory Lock
Using Memory Lock Normally a document prints as soon as you receive it. However, there may be occasions when you want the fax to store all documents in the memory until you are ready to print them. Locking the fax to receive and store all documents in the memory is called memory lock.
Page 248 Press SET. Be sure to enter your system settings password if you have one. Press the search buttons until you see the display below. Press SET. 2. Turn on the memory lock feature. Press the search buttons until you see the display below. Press SET.
Page 249 Memory Lock Setup Summary The default settings, shown in bold, remain in effect unless you change them. 1.MEM LOCK PASSWORD 2.REPORT 3.TIME SETUP Chapter 13 This password protects the memory lock settings. You must also use this password to unlock the memory so you can print documents stored in the memory.
Page 250: Turning Memory Lock On
Turning Memory Lock ON Follow this procedure to put the fax in the memory lock mode if the memory lock mode timer has not been set or if you want to put the fax in the memory lock mode before the timer turns memory lock on. If the timer is set for the memory lock feature, the fax will enter and leave the memory lock mode automatically.
Page 251 3. Use the buttons on the numeric keypad to enter the four-digit memory lock password and press SET. PQRS WXYZ All the documents received in the memory while the fax was in the memory lock mode are printed. Chapter 13 Restricting Use of the Fax 13-19...
Page 252 13-20 Restricting Use of the Fax Chapter 13...
Page 253: Chapter 14 Printing Reports And Lists
This chapter shows you how to print lists and reports. You can print lists of telephone numbers and transmissions settings registered in the fax, as well as print reports about document transactions. Printing the Speed Dialling Lists ... 14-2 Printing the User Data List ... 14-5 Printing the List of Sender Names ...
Page 254: Printing The Speed Dialling Lists
Printing the Speed Dialling Lists Follow this procedure to print the speed dialling lists. You can print two types of One-touch or Coded Speed Dialling list: a standard list (List 1) or a detailed list (List 2). 1. Open the SPEED DIAL LIST menu. Open both One-touch Speed Dialling panels.
Page 255 3. Press SET. The Group Dial list starts printing. 1.NO 2.YES 4. Press the search buttons to display YES or NO. Press SET. After you press SET, the report starts printing. Samples of each type of list are shown below. One-Touch Speed Dial List 1 26/12 ’97 14:22 833 4423...
Page 256: Coded Speed Dial List
– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Group Dial List 26/12 ’97 16:00 833 4423 [ 05] CANON GROUP 14-4 Printing Reports and Lists WORLD ESTATE, INC.
Page 257: Printing The User Data List
Printing the User Data List Follow this procedure to print a comprehensive list of the current user data and other settings. 1. Open both One-touch Speed Dialling panels. Then press REPORT. REPORT 2. Press the search buttons until you see the display below. 3.
Page 258: Printing The List Of Sender Names
Printing the List of Sender Names Follow this procedure to print a list of sender names registered in the fax. The sender names are names registered to print at the top of documents you send in place of the unit name. (Q3-12) Sender names are selected by pressing TTI SELECTOR just before you send a document.
Page 259: Activity Reports
Activity Reports Activity reports contain information about past fax transactions. The Activity Management Report prints a list of the past 40 transactions, and other activity reports report information about transactions as they occur. Here is a summary of some of the abbreviations used in activity reports. ST.
Page 260 Activity Management Report 26/12 ’97 13:14 833 4423 ST. TIME CONNECTION TEL/ID 26/12 09:49 26/12 10:45 1 81 3 758 2111 CANON INC. 26/12 15:38 R.LOUIS 1 213 554 3377 26/12 16:32 R.LOUIS 1 213 554 3377 You can set the fax to print sending and receiving transactions separately by setting the ACTIVITY REPORT item in the Report Settings menu.
Page 261: Setting And Using Activity Reports
Note the following additional features you can set up with the ACTIVITY REPORT item in the Report Settings menu. The fax is set to print an Activity Management Report automatically after 40 transactions. You can turn this feature off. (Q16-8) You can set the fax to print an Activity Management Report at the same time every day.
Page 262 Transmission (TX) Report You can change the Report Settings to print a transmission report for every document you send. (Q16-7) 26/12 ’97 14:26 833 4423 TRANSMISSION OK TX/RX NO DEPT. ACCESS CODE CONNECTION TEL SUBADDRESS CONNECTION ID ST. TIME USAGE T PGS.
Page 263: Chapter 14 Printing Reports And Lists
Dear Member, By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical communications network that offers many exciting features. We can save money by scanning documents in the memory and then setting the delayed timer to send all the documents at the same time later at night to take advantage of late night rates.
Page 264 Multi-transaction Report If the transmission was a sequential broadcast, then a Multi-transaction Report is printed. 26/12 ’97 16:00 833 4423 TX/RX NO PGS. TX/RX INCOMPLETE TRANSACTION OK ERROR INFORMATION Error Report (RX) You can set the fax to print a report every time an error occurs during document receiving.
Page 265 Reception (RX) Report You can set the fax to print an activity report every time you receive a document. (Q16-8) 26/12 ’97 14:26 833 4423 RECEPTION OK TX/RX NO CONNECTION TEL SUBADDRESS CONNECTION ID ST. TIME USAGE T PGS. RESULT Conﬁdential Receive Report When the fax receives a conﬁdential document, it displays a message and prints a report.
Page 266 * * * * * * * * * * * * * * * R.LOUIS 5028 444 538 #061348 CANON INC. 26/12 11:00 00’55 WORLD ESTATE, INC. * * * * * * * * * * * * * * *...
Page 267: Memory Lists
Memory Lists These reports list information about what is contained in the memory at the current time. Conﬁdential Mailbox List Follow this procedure to print a list of all conﬁdential mailboxes registered in the fax. This list also shows you which conﬁdential mailboxes are currently holding documents.
Page 268 Document Memory List Follow this procedure to print a Document Memory List for all documents currently stored in the memory. 1. Open both One-touch Speed Dialling panels. Then press REPORT. REPORT 2. Press the search buttons until you see the display below. 3.
Page 269 3. Press SET. 26/12 ’97 15:03 833 4423 BOX# Memory Clear Report If a power failure occurs, the documents currently in the memory can be saved for up to approximately 12 hours. If power is not restored to the fax within 12 hours, the documents in the fax memory will be lost.
Page 270 14-18 Printing Reports and Lists Chapter 14...
Page 271: Chapter 15 Maintenance & Frequently Asked Questions
Maintenance & Frequently Asked This chapter shows you how to perform the routine tasks required to keep the fax unit operating at peak performance. At the end of this chapter you are shown how to troubleshoot minor problems in response to error messages in reports or the LCD display. Removing Document Feed Jams ...
Page 272: Removing Document Feed Jams
Removing Document Feed Jams To prevent frequent jams during document scanning, always check the pages before you feed them into the fax. (Q6-2) If a document is curled or wrinkled, make a copy of the original and scan the copy. A message tells you when a document feed jam has occurred: 1.
Page 273: Removing Printer Feed Jams
4. Close the operation panel and press down on it gently until you hear it lock in place. Removing Printer Feed Jams Observe these guidelines when you are inspecting the fax for printer feed jams: If the paper jam occurred as result of a power failure, restore power to the fax unit by re-connecting it to the power source before you follow the procedures below.
Page 274 Output tray 7. Side paper cassette 8. Exit paper cover 5. Front paper cassette (upper) 6. Front paper cassette (lower, option) The additional FXL-CASSETTE FEEDER 5 is an option. 1. To remove the toner cartridge, pull up the lever above the printer cover.
Page 275 To protect the toner cartridge from light, insert it in the original bag you saved at installation, or wrap the toner cartridge in a cloth. 2. Open the right cover. Check the toner cartridge compartment. If you see any paper in the toner cartridge compartment, remove it.
Page 276 If the trailing edge of the jammed paper is under the cover, use both hands to pull the paper up. After the trailing edge is free, pull the jammed paper forward carefully to remove it. Be careful not to make your hands dirty with the unﬁxed toner. Avoid touching anything inside the fax.
Page 277 To avoid tearing the jammed paper, pull the paper straight down. Never pull it up or to the side. 3. Open the feeder right cover of the front paper cassette. If you see any paper in this area, pull it out. 4.
Page 278 5. Pull out the front paper cassette. If you see any torn, curled, or wrinkled paper, remove it. Make sure the paper stack is below the tabs. Make sure there is no paper left inside the fax. 6. If you have the optional FXL-CASSETTE FEEDER 5 attached, open and remove the lower front paper cassette.
Page 279 7. Before you remove the side cassette, remove the output tray and document tray. Remove the side paper cassette. After you remove the side paper cassette, make sure no paper is hanging over the rear edge of the paper cassette. Chapter 15 Maintenance &...
Page 280 If you see any folded, torn, or curled paper, remove it. Make sure there is no paper remaining inside the fax unit where you removed the cassette. If you see any paper inside the fax unit, remove it. Check the side paper cassette selectors and make sure they are set for the type of paper loaded in the side paper cassette.
Page 281 8. To unlock and open the exit paper cover, pull up on the release button on the right side. Lower the exit paper cover. If you see any jammed paper in this area, pull the paper straight out to avoid tearing it. Chapter 15 Maintenance &...
Page 282 Always gently pull the jammed paper straight out, never at an angle. If the paper will not come out of the paper exit, push up on the pressure release button inside the paper exit, then pull the jammed paper straight out. 9.
Page 283: Storing Recording Paper
Storing Recording Paper Use only the recommended paper or paper of similar quality, and store it carefully. When installing the recording paper, refer to page 2-25. Recommended Paper We recommend using Canon paper with this fax machine. Quality Weight Storage Before buying large quantities of other paper, test it with the fax to make sure it is reliable.
Page 284: Changing The Toner Cartridge
Changing the Toner Cartridge When the toner runs low in the toner cartridge, the CHANGE CARTRIDGE CHANGE CARTRIDGE indicator on the operation panel will light and you will see this message: The fax may be set to continue printing or to store the remainder of a document being received into the memory.
Page 285 Do not incinerate the cartridge. Scattered toner powder is highly ﬂammable. To dispose of the cartridge: To protect the environment, Canon has started a special program to help you dispose of your empty toner cartridges. After you install a toner cartridge, keep the original packing material.
Page 286 7. As you steady the cartridge with one hand, remove the seal by gently pulling the plastic tab with your other hand. Use a ﬁrm, even pull to avoid breaking the seal. Pull in this direction Side view 8. To avoid pinching your ﬁngers between the toner cartridge and fax unit, grip the cartridge as shown below.
Page 287: Storing Toner Cartridges
10. Carefully close the printer cover and make sure it is locked. If the printer cover does not shut completely, do not force it down. Remove the toner cartridge and insert it again. To avoid exposing the light sensitive drum, never leave the printer cover open.
Page 288: Storing Cartridges
Never touch or try to open the protective shutter that protects the light- sensitive drum inside the toner cartridge. If the drum is exposed to light, this can cause printing quality to deteriorate. Handle the toner cartridge with care. Do not subject it to shock or vibrations. Always set toner cartridges down with the arrow on the cartridge facing up.
Page 289: Opening And Closing The Operation Panel
2. Moisten a soft cloth with water and a small amount of diluted mild detergent. 200 – 240 V AC POWER OUTLET To prevent damage to the surface of the fax unit, never use thinner, benzene, alcohol, acetone, or any other organic solvent to clean the fax. Opening and Closing the Operation Panel Follow this procedure to open and close the operation panel in order to clean the scanning glass or to re-ﬁll the stamp ink (option).
Page 290 4. While holding the operation panel open with one hand, use one ﬁnger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax machine. 5. Lift the operation panel up to the open position.
Page 291: Closing The Operation Panel
Closing the Operation Panel 1. Lower the operation panel until the plastic loop is even with the stub on the fax machine. 2. Place the end of the plastic loop over the end of the stub so it locks in place.
Page 292: Cleaning The Scanning Area
Cleaning the Scanning Area Periodically check the scanning glass, the white scanning strip, and rollers. If the underside of the operation panel or the scanning glass is dirty, the documents you send will look dirty. 1. Disconnect the power cord of the fax unit from its power source and remove the document tray and open the operation panel.
Page 293: Reﬁlling The Stamp Ink Compartment (Option)
3. Close the operation panel, re-attach the document tray and connect the power cord of the fax unit to the power source. (Q15-21) Reﬁlling the Stamp Ink Compartment (Option) Follow this procedure to reﬁll the stamp ink compartment if you are using the optional stamp feature.
Page 294: Error Code Table (Listed By Number)
Make sure the subaddress/passwords match the settings on the other party’s fax unit. If the other party’s fax is Canon fax and can set a polling ID, request that they set the polling ID to 255 decimal or 1111 1111 binary.
Page 295 Make sure the subaddress/passwords match the settings on the other party’s fax unit. If the other party’s fax is a Canon fax and can set a polling ID, request that they set the polling ID to 255 decimal or 1111 1111 binary.
Page 296: List Of Lcd Display Messages (Alphabetic List)
CODE PROBLEM #080 The other party’s fax does not support receiving a document with a subaddress. #081 The other party’s fax does not support receiving a document with an ITU-T password. #082 The other party’s fax does not support accepting a polling request with a subaddress.
Page 297 The memory is full. Wait until the current document transmission has completed. The other party did not answer. Start the procedure again from the beginning and try again. If the connection fails again, make sure the other party is using a G3- compatible fax machine. Maintenance & Frequently Asked Questions 15-27...
Page 298 MESSAGE NO CONFID. TX NO DOC. STORED NO ORIGINAL RELAY TX NO RX PAPER NO TEL# NOT AVAILABLE NOW NOT FOUND,TRY AGAIN PASSWORD POLL REJECT PASSWORD TX REJECT PRT ALT. PAPER SIZE? YES=( ) NO=(#) REC. PAPER JAM 15-28 Maintenance & Frequently Asked Questions WHAT IT MEANS The other party’s fax unit may not support the use of conﬁdential mailboxes.
Page 299 MESSAGE RECEIVED IN MAILBOX RECEIVED IN MEMORY RECEIVED IN MEM. BOX REPLACE CARTRIDGE USER ACCESS CODE ENTER DAC SELECTIVE POLL REJECT START AGAIN STOP KEY PRESSED SUBADDRESS TX REJECT SUPPLY REC. PAPER USER ACCESS LOCK Chapter 15 WHAT IT MEANS A conﬁdential document has arrived in a mailbox of your fax unit, and the message will remain displayed until you print the document.
Page 300: Questions And Answers
Questions and Answers Can not Send Documents Correctly? Can not send after dialling? Is the document set in the automatic document feeder (ADF) correctly? Remove the document and set it correctly. (Q6-2, 15-2) Is the number dialling correctly? Check the number registered for the speed dialling button and make sure it is correct.
Page 301 Is your document too light? Press the CONTRAST button until DARKER is selected then try sending again. (Q6-4) Is the scanning glass on your fax clean? Copy a document on your fax and see if the copy is streaked or dirty. If the copy is streaked or dirty, clean the scanning glass.
Page 302: Can Not Receive Documents Correctly
#00 for the other party and scan the document without subaddress/password. (Q11-13) If the other party’s fax is a Canon fax and can set a polling ID, ask them to set the polling ID for 255 decimal or 1111 1111 binary.
Page 303 Can not poll another fax and receive its document? Are you polling without a subaddress/password? If the other party’s fax is a Canon fax and can set a polling ID, ask them to set the polling ID for 255 decimal or 1111 1111 binary.
Page 304: Can Not Copy Documents
Can not Copy Documents? Can not copy? Is the toner cartridge out of toner? Change the toner cartridge. (Q15-14) Is the copied document reduced? Are the document feed guides snug against the sides of the document that you are copying? Make sure the document feed guides are both against the sides of the document in the automatic document feeder (ADF) before you start copying.
Page 305: Recording The User Reminder Sheets
Recording the User Reminder Sheets The user reminder sheets are essential for recording the passwords, box numbers, subaddresses, and so on, so you do not forget them. We recommend that you make a copy of these sheets, ﬁll them out, and use them for reference. After you ﬁll out these reminder sheets, store them in a safe place to protect their conﬁdentiality and so you can ﬁnd them later for reference.
Page 306 Department Access Code Dept. Access Code Password Dept. Access Code Password (four-digit) (four-digit) (four-digit) (four-digit) Preset Polling Box No. Box Name Password (two-digit) (four-digit) 15-36 Maintenance & Frequently Asked Questions Chapter 15...
Page 307 Conﬁdential Mailboxes Box No. Box Name (two-digit) Relay Broadcast Groups Group No. Group Name (two-digit) Chapter 15 Password Subaddress (four-digit) (Max. 20-digit) Password Subaddress (four-digit) (Max. 20-digit) Maintenance & Frequently Asked Questions RX Password (Max. 20-digit) RX Password (Max. 20-digit) 15-37...
Page 308 Memory Boxes Box No. Box Name (two-digit) Polling Boxes Box No. Box Name (two-digit) 15-38 Maintenance & Frequently Asked Questions Password Subaddress (four-digit) (Max. 20-digit) Password Subaddress (four-digit) (Max. 20-digit) TX Password RX Password (Max. 20-digit) (Max. 20-digit) TX Password (Max.
Page 309: Chapter 16 Summary Of Important Settings
Chapter 16 Summary of Important Settings This chapter contains a comprehensive list of all the settings you can perform with the DATA REGISTRATION Menus. The settings that determine how the fax unit operates are called user data settings. These important settings can be switched on and off to customize operation of the fax unit.
Page 310: Opening The Data Registration Menu
Opening the Data Registration Menu Follow this procedure to display the user data settings. 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET to display the next menu. 3. Use the search buttons to display the item you want to set or change. 4.
Page 311: Summary Of User Data Settings
Summary of User Data Settings Here is a summary of the user data menus. 1.USER SETTINGS Use these settings to set up the operating environment of the fax unit. These settings include important features like registering the names, telephone number and the date and time that prints on documents you send, setting alarms and scanning density, and so on.
Page 312: User Settings
User Settings 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET. 3. Press SET. 4. Use the search buttons to display the item you want to set or change. Default settings are in bold. 1.DATE &...
Page 313 5.TX TERMINAL ID 6.DENSITY CONTROL 7. SCAN RESOLUTION SUPER FINE ULTRA FINE 8.PROGRAM KEY PRINT REPORT REPORT SCANNING MODE STAMP Chapter 16 Print your ID (transmitting terminal ID) on each page you transmit. (Q3-11) After you turn the terminal ID ON, you can do the following settings.
Page 314 9.OFFHOOK ALARM 10.VOLUME CONTROL 1.KEYPAD VOLUME 2.ALARM VOLUME 11.TEL LINE TYPE TOUCH TONE ROTARY PULSE 12.R-KEY SETTING PSTN 16-6 Summary of Important Settings Turn the off hook alarm off or on, which alerts you if the optional handset is not in the handset cradle. Offhook alarm sounds if optional handset or extension telephone is left off the hook.
Page 315: Report Settings
Report Settings 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET. 3. Press the search buttons to display REPORT SETTINGS. 4. Press SET. 5. Use the search buttons to display the item you want to set or change. Default settings are in bold.
Page 316 3.CONFID. RX REPORT OUTPUT YES OUTPUT NO 4.MEMORY BOX REPORT OUTPUT YES OUTPUT NO 5.ACTIVITY REPORT 1.AUTO PRINT 2.DAILY REPORT TIME 3.TX/RX SEPARATE 6.PRT REPORT WHERE 16-8 Summary of Important Settings Print a reception activity report every time you receive a document in a conﬁdential mailbox.
Page 317: Tx (Send) Settings
TX (Send) Settings 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET. 3. Press the search buttons to display TX SETTINGS. 4. Press SET. 5. Use the search buttons to display the item you want to set or change. Default settings are in bold.
Page 318 3.AUTO REDIAL 4.BATCH TX 5.QUICK ON-LINE TX 6.ERASE FAILED TX 16-10 Summary of Important Settings Select whether to perform automatic redial when the other line is busy or no answer. (Q6-16) Customize the redial operation. 1.REDIAL TIMES 2.REDIAL INTERVAL 3.TX ERROR RESEND After the ﬁrst attempt at dialling fails, re-dialling is not attempted.
Page 319 7.TIME OUT 8.TX STAMP Note: The stamp feature is available as an option. If the stamp option is not provided on your fax machine, this item will not appear in the menu. Chapter 16 Set the interval between dialling (entering phone numbers) when sending to more than one destination.
Page 320: Rx (Receive) Settings
All receptions are conducted with ECM if the other party’s fax supports ECM. ECM is turned off. Set the fax machine to switch to document receive mode after ringing for a speciﬁed length of time in the manual receive mode. Chapter 16...
Page 321 Turns on printing of an RX FOOTER at the bottom of every page you receive. Set the length of time to elapse before the fax machine switches to document receiving. Default: 15 sec. (01-99 sec.) The memory alarm alerts you when a document has been received in the memory.
Page 322: Printer Settings
Printer Settings 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET. 3. Press the search buttons to display PRINTER SETTINGS. 4. Press SET. 5. Use the search buttons to display the item you want to set or change. 16-14 Summary of Important Settings REGISTRATION...
Page 323 Default settings are in bold. 1.# OF RX COPIES 2.SELECT CASSETTE 1.CASSETTE SW A 2.CASSETTE SW B 3.RX REDUCTION Chapter 16 Select the number of copies (from 01 to 99) of received documents you want printed. Default is 01 copy. Select how you want over-size documents to be divided when the paper in the paper cassette is too small.
Page 324 4.PRINT IN ORDER 5.SELECT DENSITY 6.TONER SUPPLY LOW RX TO MEMORY KEEP PRINTING 16-16 Summary of Important Settings Set the order of printing. Arrange received document pages in reverse order. Arrange received document pages in the order they were sent. Printing does not start until all pages are received.
Page 325: File Settings
File Settings 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET. 3. Press the search buttons until you see FILE SETTINGS. 4. Press SET. 5. Use the search buttons to display the item you want to set or change. Default settings are in bold.
Page 326 Use the One-touch or Coded Speed Dialling buttons to select the fax numbers to receive the document relayed from your fax machine. Send a TX report from your fax machine (the relay unit) to the originator of the transmission. Transmits a document relay report to the originator.
Page 327 3.MEMORY BOX 1.SETUP FILE SET BOX # 1.FILE NAME 2.PASSWORD 3.SUBADDRESS 4.TX PASSWORD 5.RX PASSWORD 6.RECEIVE 1.SELECT ORIG UNIT TEL= 2.PRINT RX DOC. 1.PRINT METHOD AUTO MAN. 2.# OF RX COPIES 7.TRANSMIT 1.SELECT LOCATIONS TEL= 2.TX DOCUMENT 1.RECEIVED DOCUMENT TRANSMIT TX REPORT NOT TRANSMIT 2.SCAN DOCUMENT...
Page 328 Select the numbers of the fax units you want to poll. Use the One-touch or Coded Speed Dialling buttons to enter the numbers of the fax machine that you want to poll. Set the time(s) that you want to start polling.
Page 329 Enter a 20-digit (max.) standard ITU-T subaddress. Enter a 20-digit (max.) standard ITU-T password. Tell the fax machine how to handle the document after it is polled and sent. Document is erased from the memory after it is polled and sent.
Page 330 Select one or several days for document transfer. You can set 5 times for any day(s) you select. Set the fax machine that transfers the document to print a copy of the transferred document. Received and transferred documents are not printed.
Page 331: System Settings
System Settings 1. Open both One-touch Speed Dialling panels. Then press DATA REGISTRATION. DATA REGISTRATION 2. Press SET. 3. Press the search buttons until you see the display below. 4. Press SET. 5. Use the search buttons to display the item you want to set or change. Chapter 16 REGISTRATION 1.DATA REGISTRATION...
Page 332 Default settings are in bold. PASSWORD 1.PASSWORD 2.RESTRICTIVE CODES 1.TX SETTINGS 2.PRINTER SETTINGS 3.TEL SETTING 16-24 Summary of Important Settings Enter the system password protecting the System Settings. (You will not have to do this if the System Settings are not yet password protected.) (Q13-2) Enter a four-digit password to protect the System Settings.
Page 333 One-touch or Coded Speed Dialling button. Set the format for the date display in the LCD or your fax machine. Enter a four-digit password. Set reports to print (or not print) when...
Page 334 The document will be received regardless of this setting if the incoming document has a matching subaddress and password for a memory box. Set the fax machine to reduce power consumption when not in use. (Q3-19) Fax machine does not power down even when it is idle.
Page 335: Relationship Between Batch Tx, Quick On-Line Tx, And Timer Settings
Relationship between BATCH TX, QUICK ON- LINE TX, and Timer Settings BATCH TX QUICK ON- LINE TX Chapter 16 TIMER SET WITH SPEED DIALLING BUTTONS Documents go into memory and are grouped. Group is sent at the speciﬁed time. Documents go into memory and are grouped.
Page 336 16-28 Summary of Important Settings Chapter 16...
Page 337: Appendix A Speciﬁcations
General Sheet size: Automatic Document Feeder (ADF) Capacity: Effective scanning image size: Recording paper size: Paper Cassette Capacity: Compatibility: Modem speed: Memory: Appendix A Appendix A Speciﬁcations Max. width 279 mm Min. width 148 mm 50 A4 or letter size pages Width (A4) 208 mm Width (letter, legal) 216 mm (A4) 210 mm...
Page 338: Operation
8 dots/mm x 7.7 lines/mm Super Fine: 8 dots/mm x 15.4 lines/mm Ultra Fine: 16 dots/mm x 15.4 lines/mm (interpolated) Canon FX4 Toner Cartridge Approx. 8 pp./min. Solid state electronic scanning by contact image sensor Laser beam electronic circuit 600 dpi x 600 dpi...
Page 339: Dial Features
Dial Features Networking Features Transmitting: Receiving: Copier Features Scanning resolution: Appendix A One-touch Speed Dialling (Registration for 72 numbers) Coded Speed Dialling (Registration for 128 numbers) Group Dialling On-hook dialling Manual dialling with 10-button keypad Automatic re-dialling Manual re-dialling Program dialling Dial search Sequential broadcast Batch transmission...
Page 340: Telephone Features
Printing resolution: Copy speed: Multiple copy: Telephone Features Power Power source: Battery backup: Power consumption: Standby Operation Energy standby Operating Environment Temperature: Humidity: Weight Speciﬁcations 600 x 600 dpi First copy time Approx. 25 sec.* (from front upper paper cassette) Multi copy speed Approx.
Page 341: Dimensions
Dimensions Based on Canon FAX Standard Chart No.1 (Standard Mode). JBIG is a new ITU-T standard image data compression method. JBIG’s compression method allows data to be compressed more efﬁciently than MMR, a convential compression method. JBIG is especially effective when transmitting halftone image documents.
Page 342 Speciﬁcations Appendix A...
Page 343: Appendix B Documents You Can Scan
Follow these guidelines if you need exact information about the dimensions of documents you can scan. Document Media to Avoid Avoid trying to scan wrinkled or creased paper, carbon or carbon back paper, curled paper, coated paper, torn paper, onion skin or other very thin paper. Speciﬁcations for Paper Documents You Can Scan Quality Weight...
Page 344: Document Size
Document Size Make sure the documents you feed into the fax are within the dimensions shown below. For documents that are larger or smaller than these recommended limits, reduce them or enlarge them on a copy machine and then send the copy. Maximum Document Size Scanning Area on the Document The shaded areas in the illustration below show the parts of the document page...
Page 345: Printing Area
Printing Area Note that the fax unit can not print completely from the edge of one border to another. The size of the margin differs slightly with the paper size. Appendix B max. 4.5mm max. 6.5mm max. 4mm max. A4 or letter 13.5mm max.
Page 346 Documents You Can Scan Appendix B...
Page 347: Glossary
Glossary Activity report Journal of transactions, both sent and received. Stands for automatic document feeder. The ADF can hold 50 sheets of A4-size paper. You load a document once, and the fax then feeds each sheet of the document one by one. Automatic dialling Dialling fax or telephone numbers by pressing one or four buttons.
Page 348 CCITT/ITU-T Formally known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has been replaced by the International Telecommunications Unit-Telecommunications Sector (ITU-T), a committee created to set international standards for telecommunications. Coded Speed Dialling Allows you to automatically dial a facsimile number by pressing only four buttons, CODED DIAL and a three-digit code.
Page 349 Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control.
Page 350 Document tray Holds documents ejected from the fax unit after they have been scanned into memory, copied, or sent by direct sending. Dual access Enables you to scan a transmission, even if the fax is copying, sending or receiving a document. You do not have to wait until the fax ﬁnishes the current send/receive transmission.
Page 351 The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or your local telephone company for further information if you experience problems with long distance dialling.
Page 352 Manual redialling When you use regular dialling, you can redial a number manually simply by pressing REDIAL on the operation panel. The last number called is the number re-dialled. Manual sending Use manual sending when you have installed the optional handset kit or connected an extension phone and you have to talk to the other party before you send the document.
Page 353 Memory sending Scanning the document into the memory before the facsimile dials the number and sends it. Scanning is fast and you only have to wait until the original document is scanned, not until it is sent. You can get the original back much faster and spend less time standing around the fax.
Page 354 Pause time When registering long-distance numbers, you sometimes have to insert a pause either within or after the number. The destination of the pause and pause time depend on the system. Pauses entered within a number are 2 seconds long, and a pause at the end of a number is 10 seconds.
Page 355 Relay broadcast See relay sending Relay sending Also called relay broadcast. You can send a document once to a fax in a distant location and then have that fax relay your document to several other destinations in the same area. Remote receiving ID The number you dial on an extension to start receiving a fax.
Page 356 Relay Broadcast Report After sending a document through a relay fax, you may receive a relay broadcast report from the fax machine that relayed the document. This shows whether or not the document was successfully relayed to all the ﬁnal destinations.
Page 357 2-second pause. However, you can change the pause time to suit your PBX or telephone system. Before adjusting the pause time, check with your local authorized Canon dealer or your local telephone company about the correct pause time to use for your telephone system.
Page 358 Toner cartridge Your fax machine uses a patented FX4 cartridge which contains both the photosensitive drum and toner in one compact unit. For details about disposing of used toner cartridges, contact your local dealer or authorized Canon representative. Touch-tone A touch-tone or tone dial telephone is dialled by pressing buttons that send tones of varying pitch to the telephone switching system.
Page 359 Stands for transmit terminal identiﬁcation. Also called sender information. The TTI is the name of the person or organisation and the facsimile number of the fax that sends a document. In addition to a unit name that you register for the fax, you can create up to 99 sender names that can be selected and used in place of the unit name when you send a facsimile transmission.
Page 360 G-14 Glossary...
Page 361 Activity Management Report sample, 14-8 Activity Management Report (TX/RX) separate sample, 14-8 Activity Report (RX) sample, 14-13 Activity Report (TX) sample, 14-10 Activity Report (TX) with image sample, 14-11 Activity Reports printing, 14-7 automatic document feeder (ADF) load limit, 6-4 setting document for copying, 5-2 setting document for sending, 6-3 automatic redialling...
Page 362 data registration entering a name, 3-7 entering text/numbers, 3-7 menu, 16-2 sender information, 3-11 date format, 16-25 registering, 3-13 setting, 16-4 date and time registering, 3-13 DATE SETUP format setting, 16-25 defaults deﬁned, 2-2 listed, 12-10 delayed sending setting, 6-21 setting timer, 6-21 density control, 16-5...
Page 363 fax unit assembling, 2-17 front view, 2-11 lifting, 2-8 parts, 2-11 rear view, 2-12 FILE SETTINGS CONFID. MAILBOX, 16-17 described, 16-3 listed, 16-17 MEMORY BOX, 16-18 POLLING BOX, 16-21 PRESET POLLING, 16-20 RELAY TX GROUP, 16-18 TRANSFER, 16-22 front paper cassette inserting in fax unit, 2-26 loading, 2-25 removing lock plate, 2-15...
Page 364 memory box cancelling, 8-21 changing settings, 8-19 creating, 8-10, 8-11, 8-13 ITU-T subaddress/password, 8-10 preparation for setting up, 8-11 printing document from, 8-23 sending document, 8-22 setting, 16-18 setup summary, 8-15 Memory Box Report sample, 14-14 Memory Clear Report sample, 14-17 memory list printing, 8-4 memory lock...
Page 365 POLLING BOX setting, 16-21 power backup battery, 8-25 connection, 2-6 failure and memory, 8-24 required, 2-6 turning on power, 2-27 PRESET POLLING setting, 16-20 PRINT REPORT PROGRAM button, 12-5 printer cover closing, 2-19 PRINTER SETTINGS # OF RX COPIES, 16-15 described, 16-3 listed, 16-14 PRINT IN ORDER, 16-16...
Page 366 regular dialling long distance, 6-9 regular transmissionsetting for Coded Speed Dialling, 4-19 setting for One-touch Speed Dialling, 4-11 Relay Broadcast Report sample, 14-14 RELAY TX GROUP setting, 16-18 relaying documents changing relay settings, 9-6 deleting relay group, 9-7 described, 9-2 sending to relay unit, 9-8 sending with speed dialling, 9-9 setting your fax as relay unit, 9-3...
Page 367 search name/number from directory, 4-31 search buttons deﬁned, 2-2 security closed network, 13-14 copying, 13-11 Operating fax with restrictions on, 13-9 printing reports, 13-11 restricting fax operation, 13-5 sending document with restriction, 13-9 setting restrictions on use of fax, 13-5 system password, 13-2 turning restrictions off/on, 13-12 using handset (option) with restrictions...
Page 368 shipping material removing, 2-13 side paper cassette adjusting for paper size, 2-23 inserting in fax unit, 2-25 loading, 2-23 speed dialling Coded Speed Dialling, 4-5, 4-28 D.T. button registration, 4-4 Group Dialling, 4-5, 4-29 ITU-T subaddress/password, 6-24 lists, 14-2 methods, 4-5 One-touch Speed Dialling, 4-5, 4-26 sending conﬁdential documents, 10-9 sending relaying documents, 9-9...
Page 369 transmission report See “TX REPORT”, 16-7 transmission speed setting for Coded Speed dialling, 4-20 setting for One-touch Speed Dialling, 4-12 troubleshooting questions and answers, 15-30 TX SETTINGS described, 16-3 see “Send Settings”, 16-9 TX START SPEED setting, 16-26 ultra ﬁne setting, 6-5, 16-5 unit name registering, 3-15...
Page 370: Index
I-10 Index...

This manual is also suitable for:

Fax-l900

Canon FAX-L800 User Manual

Chapter 1 Welcome

Chapter 2 Setting up

Setting up

Chapter 3 Getting Started

Chapter 4 Setting up and Using Speed Dialling

Chapter 5 Using the Fax as a Copier

Chapter 6 Sending Documents

Chapter 7 Receiving Documents

Chapter 8 Using the Memory Features

Chapter 9 Using a Relay Network

Chapter 10 Using Conﬁdential Mailboxes

Chapter 11 Setting up and Using Polling

Chapter 12 Other Special Features

Chapter 13 Restricting Use of the Fax

Chapter 14 Printing Reports and Lists

Chapter 15 Maintenance & Frequently Asked Questions

Chapter 16 Summary of Important Settings

Appendix A Specifications

Appendix A Speciﬁcations

Appendix B Documents You Can Scan

Glossary

Index

Quick Links

Related Manuals for Canon FAX-L800

Summary of Contents for Canon FAX-L800