User Setting Function - Konica Minolta BIZHUB 367 User Manual

2.8

User Setting Function

2.8 User Setting Function
When access to the machine by the administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables registration of the users who can use the machine. It also enables opera-
tions for deleting a user and changing a User Password. In Web Connection, import/export of the user
registration information is enabled, allowing the backup data of the user registration information to be saved
or the saved backup data to be restored.
User Registration allows the User Name, User Password, and other user information to be registered for en-
abling access to, or operation of, the machine. Up to 1,000 different users can be registered. User Registra-
tion allows identification and authentication of each individual user, thereby preventing unauthorized use of
the machine. The User Password is controlled based on passwords that meets the Password Rules and the
password entered is displayed as "*" or "-."
Tips
-
If [External Server Authentication] (Active Directory) is set for the authentication method, it is not possi-
ble to make user registration or change a User Password from the control panel. To register or change
a user, make the settings on the server side. If Data Administrator is used for registering user informa-
tion, however, the user name must match that registered in the External Server. Further, a User Pass-
word can be set, but is not to be used for authentication.
- If [External Server Authentication] (Active Directory) is set for the authentication method and if a user
not registered with this machine is authenticated through user authentication, that particular user name
is automatically registered in the machine.
- If [External Server Authentication] (Active Directory) is set for the authentication method and if a user
registered with this machine is authenticated through user authentication, that particular user name,
along with the External Server name, is automatically registered in the machine. No two User Names
registered in an External Server may be alike.
- If the user authentication method is changed between [ON (MFP)] and [External Server Authentication],
the user information registered under the previous authentication method cannot be used under the
new authentication method.
- If [External Server Authentication] is set for the authentication method, a log-on attempt made success-
fully by a user who has been registered in the external server causes a predetermined default authority
to be given to this particular user. Make the individual authority setting thereafter. Once the individual
authority setting has been made, that individual authority setting is valid and assigned to the user each
successful log-on attempt made by the user.
-
If the user authentication method is to be changed, be sure first to delete all user information used under
the old authentication method and then change the user authentication method as necessary.
When a registered user is deleted, the Personal User Box owned by the user who has been deleted can
be deleted or changed to a Public User Box. Deleting a user also delete documents stored in ID & Print
and Password Encrypted PDF boxes for the user.
If the boxes are changed to Public User Boxes and if the password set for a particular box before this
change does not meet the Password Rules, no access can be made to the Public User Box, to which
that specific box was changed. In this case, the administrator must first newly set a password that
meets the Password Rules. For details of the Password Rules, see page 1-12.
- If [ON (MFP)] is set for the authentication method, a specific registered user may be temporarily sus-
pended from using the machine or a suspended user may be allowed to use the machine again. While
a user is suspended from using the machine, he or she cannot log onto the machine.
- [Pause] setting for the user is disabled if [External Server Authentication] (Active Directory) is set for the
authentication method.
Related setting (for the administrator)
If synchronization with Account Track has been set, the account should be registered in advance. For how
to make the Account Track Registration, see page 2-36.
bizhub 367/287/227
2
2-30