Page 1 AXIS 7100 User’s Manual AXIS 7100 Network Document Server User’s Manual...
Page 2: Safety Notices
Notices Safety Notices Take some time to read through the safety notices before installing the AXIS 7100. Please observe all safety markings and instructions when using this product. Caution! - must be observed to avoid loss of data or damage to your equipment.
Page 3 AXIS 7100 User’s Manual Preface Thank you for purchasing the AXIS 7100 for WORKiO Network Document Server. This product allows WORKiO digital imaging systems copiers to be connected anywhere in Ethernet and Fast Ethernet networks. Based on AXIS ThinServer™ Technology, the...
Page 4 Internet for mobile devices equipped with Bluetooth wireless technology, an industry supported technology that provides a low-cost means for supporting short-range wireless communications between portable devices. Axis provides solutions that scale from network access devices to larger, more advanced systems to meet the range of needs for creating new mobile networks and services.
Page 5 AXIS 7100 User’s Manual Network Document Servers - enable easy distribution of paper-based information across workgroups and the enterprise. By sending scanned documents to your destination via the Internet/intranet, you will reduce your faxing/mailing costs, as well as save time, thus improving your organization’s efficiency.
Page 6: Table Of Contents
Connecting the WORKiO Copier ........20 Connecting the AXIS 7100 to the Network ......20 Assigning an IP Address .
Page 7 AXIS 7100 User’s Manual Example: Job Applications ........122 Example: RightFax Integration (SMTP) .
Page 8: Introduction
Ethernet network to effortlessly send documents, photographs, reports and other paper-based information to corporate distribution lists or around the world. The AXIS 7100 can be integrated with many different kinds of applications using the Meta Information functionality. AXIS 7100 User’s Manual...
Page 9: Features And Benefits
Features and Benefits File Server The AXIS 7100 is connected as a node in Ethernet or Fast Independence Ethernet networks, enabling the WORKiO copier to be accessed via standard Internet protocols. Communicating directly with the network client, the AXIS 7100 can be used independently of file servers, which means reduced network licensing fees.
Page 10 Ease of Use Speed The diverse range of transfer methods and image formats available means that the AXIS 7100 can easily be integrated into existing workflows and adapted to satisfy your specific requirements. Information sent together with the scanned image in the Information file or as a separate document.
Page 11 AXIS 7100 User’s Manual Introduction Reliability ETRAX 100LX hardware, comprising an integrated 32 bit RISC processor and associated network controllers, provides high performance and reliability combined with low power consumption. Security Password protection of Administration tools. User authentication supported. Upgrading...
Page 12: Physical Description
A 25-pin parallel port connector (IEEE 1284 DSUB) for connection to a WORKiO copier. The AXIS 7100 is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks (10baseT and 100baseTX) and connects to the network via an RJ-45 connector, via twisted pair category 5 cable.
Page 13 Status Indicator The Status indicator flashes during startup and remains lit when the AXIS 7100 is ready for use. If the status indicator turns off, this may indicate an error. Busy Indicator The Busy indicator turns on when the AXIS 7100 is allocated for use and remains on during the scanning process.
Page 14: Control Panel
Control Panel User Keys Note: When the AXIS 7100 is idle: the Power indicator should be on, the Network indicator should flash randomly, the Busy indicator should be off and the Status indicator should be permanently lit. The AXIS 7100 Control panel has user keys (described below) and a message display that describes the selected menu options and current status of the unit.
Page 15 Select The Select key Send The Send key destination(s) and releases the AXIS 7100 for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step. Up/Down The Up...
Page 16: External Keyboard
Note: Be sure to power off the AXIS 7100 before connecting the keyboard. The function of each key is described below: The F1 key scans the material in the WORKiO copier. Use this key to scan each page of bound materials, for example, books and magazines.
Page 17 AXIS 7100 User’s Manual Enter The Enter key selects multiple destinations. Enter corresponds to the Select key on the control panel. Up/Down The Up and Down arrow keys scroll and select menu options. The Up and Down arrow keys correspond to the Up/Down keys on the Control Panel.
Page 18: Basic Installation
A detailed hardware inventory • Instructions for installing the AXIS 7100 onto your networking environment • Instructions for setting the IP address using the AXIS 7100 control panel, DHCP, RARP, BOOTP and AXIS IP Installer • Instructions for setting a host name •...
Page 19 CD are in PDF format. Notes: • You can download the Acrobat Reader from the AXIS Product CD or • All of the software and information provided on the AXIS Product CD from the Adobe Web site at www.adobe.com is also available from the Axis Website at http://www.axis.com.
Page 20: Connecting The Workio Copier
Basic Installation Connecting the WORKiO Copier Important! Check that the power supply provided with your AXIS 7100 is marked with the correct mains voltage. Connecting the AXIS 7100 to the Network Important! Always consult your Network Administrator before making changes to the network configuration.
Page 21 AXIS 7100 User’s Manual 4. Connect the external power supply to the AXIS 7100. The Notes: The tri-colored Network indicator flashes: • • • • network indicator will flash during power up and self test. The following message will appear on the display during self test: AXIS 7100 Version: x.xx...
Page 22: Assigning An Ip Address
Note: you should not use AXIS IP Installer to set the IP address of the AXIS 7100, if you have an active DHCP server on your network. AXIS 7100 User’s Manual...
Page 23 IP address, default router address and subnet mask to the requesting AXIS 7100. It also provides validation data that defines how long the IP addresses will remain valid.
Page 24 12. To change the value, repeat steps 4 - 6 above. 13. Press Menu to display the node address. This address is not editable. The node address should equal the AXIS 7100 serial number found on the underside label of the unit. AXIS 7100 User’s Manual...
Page 25 AXIS 7100 User’s Manual 14. Press Menu 15. Press Select 16. Write the name or IP address of the AXIS 7100 on the supplied Note: If you make a mistake while editing the parameters, press the Cancel key on the control panel to cancel the operation.
Page 26 1. The following commands are for the setup of the IP parameters at start-up only. If the keyboard is not already connected, make sure that the AXIS 7100 power supply is disconnected before connecting the keyboard to the Mini- DIN connector located on the rear panel.
Page 27 • Using DHCP Follow these steps to use the DHCP method: Make sure the AXIS 7100 is powered on and connected to the net- work. You will need administrator privileges on the Windows NT server or root privileges on the UNIX system.
Page 28 Important! Windows 95 only: If the ARP table is empty, you must first ping an existing unit on your network before setting the IP address of your AXIS 7100. Type table. 1. Edit or create a scope in the DHCP manager of the DHCP daemon.
Page 29 The reason for this is to avoid accidental or unau- thorized changes of the IP address. Restart the AXIS 7100 to make it accept the setting of the IP address. You can perform a restart remotely via the AXIS 7100 web interface. See “Specifying the System Settings ”on page 39.
Page 30 The reason is to avoid accidental or unauthorized change of the IP address. Restart the AXIS 7100 to make it accept the setting. You can perform a restart remotely via the AXIS 7100 web interface. See “Specifying the System Settings ”on page 39.
Page 31 <host name>:ht=<hardware type>:vm=<vendor magic>:\ :ha=<hardware address>:ip=<Internet address>:\ :sm=<subnet mask>:gw=<gateway field> where: ether for Ethernet rfc1048 The Ethernet or node address, i.e. the AXIS 7100 serial number The IP address of the AXIS 7100 The subnet mask The default router address Example: spserv:ht=ether:vm=rfc1048:\ :ha=00408c24c01c:ip=172.16.253.80:\ :sm=255.255.0.0:gw=172.16.253.254...
Page 32: Mapping A Host Name To The Ip Address
IP address settings, WINS (Windows Internet Name Service) is supported. It is recommended that this method is used if you are setting the IP address of the AXIS 7100 using DHCP. WINS only supports 15 character long host names. If your host name is longer than 15 characters, the AXIS 7100 truncates the host name to 15 characters when registering with a WINS server.
Page 33: Verifying Your Installation
After successful installation, the AXIS 7100 will verify the attached WORKiO copier and display the name of the detected device. If no destinations have been specified yet, the AXIS 7100 will display: If one or more destinations have already been specified, the AXIS 7100 will display: where “...
Page 34 Basic Installation 3. Enter the name or IP address of your AXIS 7100 in the location/address field. Example: http://172.16.253.80 4. The AXIS 7100 Home Page, the Scan Document page is displayed. Click Scan. Depending on the image format specified by the profile, the Web browser will display the scanned image in an associated image viewer or ask you to save the file.
Page 35: Configuring The Axis 7100
Important! To access the AXIS 7100 configuration file, you must first set the IP address as described in “Assigning an IP Address ”on page 22. Configure the AXIS 7100 from a standard Web browser such as Netscape Navigator or Internet Explorer.
Page 36: Overview Of The Administration Tools
The help system is stored internally in the AXIS 7100. Accessing the Tools is available on every page within the AXIS 7100 web interface. This is of The web-based administration tools provide a convenient method for managing destinations, profiles, defining the network protocol settings, establishing user privileges, authentication etc.
Page 37 3. This brings you to the AXIS 7100 Home Page. 4. Click admin. Note: It is recommended that you change the password of your AXIS 7100 as soon as possible, since all Axis products are shipped with the same password as default.
Page 38 Configuring the AXIS 7100 AXIS 7100 User’s Manual 5. The This AXIS 7100 page is displayed: The Administrator can modify the system settings directly from this page. Access the other Administration tools using the control buttons to the left of the page.
Page 39: Specifying The System Settings
Important! When installing the AXIS 7100 for the first time, it is recommended that the Administrator retains the default system settings, profiles and paper sizes. Optionally, customize these when you are familiar with the unit operation and functionality.
Page 40 Server Password field. Repeat the new password in the Confirm field to check the spelling and syntax. Notes: • Be sure to change the password of your AXIS 7100 as soon as possi- ble, since all Axis products are shipped with the same password as default.
Page 41 AXIS 7100 User’s Manual Click here to obtain date and time information from Microsoft Windows NT Network (SMB) - a time synchronization source for NT domains. Note: To use Microsoft Windows NT Network (SMB) properly WINS must be enabled and the Domain/GroupName parameter must be set to a valid name.
Page 42 International Meta Information The authentication option makes it possible for the administrator to allow access to the AXIS 7100 to authenticated users only. For more information, please refer to “Specifying Authentication Settings” on page 56. Allows the Administrator(s) to select: •...
Page 43: Specifying Network Settings
External Address Book - defines an external e-mail address book on an LDAP server or a destination list on an FTP server which is automatically retrieved and downloaded to the AXIS 7100. Printing - defines the different printing parameters. Click the checkboxes to enable printing in general and also to select the supported printing protocols (LPD, Raw TCP/IP).
Page 44: Network Protocols
View Settings Lists the current parameter settings in the configuration file. The Wizard provides a convenient way to set up the AXIS 7100 in your networking environment. Follow the instructions below to configure the supported networking protocols: 1. Click Network Settings.
Page 45 Protocol setting TCP/IP Web (HTTP) must be specified by the Administrator before the AXIS 7100 can be used for distributing reproduced documents on the network. retrieval and loading of e-mail addresses and/or other destination types.
Page 46 However, it is recommend that you verify the settings in the Protocols page when the AXIS 7100 has been restarted and then enter any missing parameters manually. AXIS 7100 User’s Manual...
Page 47 • If the IP address is changed, you must re-establish the HTTP commu- • If DHCP, BOOTP or RARP is enabled, your manual settings might be • You can also set the IP address from the AXIS 7100 control panel. 4. Enter the IP address for the Default Router. All traffic directed 5.
Page 48 Configuring the AXIS 7100 6. Specify the Domain Name to which the AXIS 7100 belongs. Domain refers to a set of computers on a network that have been assigned a group name. A domain might contain two or more workgroups.
Page 49 AXIS 7100 User’s Manual Web (HTTP) Select Web(HTTP) to add a customized link to the AXIS 7100 home page (External Link): • • Note: Note that the width of the image can not exceed 117 pixels. Leave blank to use the standard button (External Link).
Page 50 4. In the SMTP Port field, specify the number of the TCP/IP port. 5. Define the Connection Timout period, i.e. how long the AXIS 7100 is to wait before timing out when connecting to the e- mail (SMTP) server. This must be greater than 5 but no more than 65535 seconds.
Page 51 • The user can specify another sender at the moment of scanning. This, • Make sure that your AXIS 7100 has a valid SMTP reply address to • To be able to receive mail from the AXIS 7100 you may need to con- External Address Book...
Page 52 LDAP (Lightweight Directory Access Protocol) server. For more information on LDAP, see “LDAP” on page 146. Check the AXIS 7100 Support Web for more information on the settings for your specific LDAP server. LDAP Server - Specify the name or IP Address of the LDAP server.
Page 53 The filter can be a real LDAP filter, e.g. (givenName=*). You can also specify a list of conditions, e.g. mail=adm*,telephoneNumber=+1 800*. In this case, the AXIS 7100 will generate a real LDAP filter. External Address Book from a File (e-mail, printer and file •...
Page 54 Notes: • The external e-mail addresses will appear in alphabetical order together with existing destinations in the destination list on the AXIS 7100 message display. • The event log will show how many e-mail addresses that have been loaded with LDAP or FTP.
Page 55 AXIS 7100 User’s Manual Printing Select Printing to set the printing parameters. The AXIS 7100 receives printing data (LPD or Raw TCP/IP) from the network and sends it to the WORKiO copier for printing. • • • Note: The printing parameters are enabled by default.
Page 56: Specifying Authentication Settings
Authentication makes it possible for the administrator to allow access to the AXIS 7100 for authenticated users only. Click the Edit button on the This AXIS 7100 page and then click the Authentication tag to modify the authentication parameters. 1. Click one of the radio buttons to disable/enable authentication: •...
Page 57 AXIS 7100 fails to retrieve the matching e-mail address from the authentication server. the This AXIS 7100 page. If you want to return to the This AXIS 7100 page without saving your changes click Cancel. Description Specify the name or IP Address of the LDAP server...
Page 58 Treat the added computer name as a security element. Before your AXIS 7100 has joined the domain, it is possible for a user to add a different computer to your computer name and have it join the domain using the computer account you have just created for your AXIS 7100.
Page 59: Specifying Destinations
AXIS 7100 User’s Manual Specifying Destinations A destination is used when sending scanned images from the AXIS 7100 control panel and is defined as one of the following: • • • • Click Destinations to display the Destinations page for: •...
Page 60 Configuring the AXIS 7100 Services Overview Creating and Editing E-mail Destinations The table below provides an overview of the information and services provided by each button on this page Button Description E-mail Destination New >> Creates a new e-mail or RightFax destination.
Page 61 7. From the drop-down Profile list, select the profile to be used Note: The user can specify another profile from the AXIS 7100 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.
Page 62 Configuring the AXIS 7100 Important! When selecting a URL that points to a scanned image, you must specify the location for storing the scanned images. Click URL for E-mail to specify the directory where all such images will be stored.
Page 63 AXIS 7100 User’s Manual Follow the instructions below to edit, copy or create a new file destination: 1. Click Destinations. 2. Specify a descriptive name for the file destination in the 3. From the drop-down Profile list, select the profile to be used •...
Page 64 Configuring the AXIS 7100 Note: The user can specify another profile from the AXIS 7100 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page. 4. With reference to the table below, select the amount of...
Page 65 AXIS 7100 User’s Manual Note: The filename defined in the Destination Defaults page is used if the Filename field is left blank. 10. With reference to “Filename Sequence Numbers and <filename><sequencenumber>.<fileextension> 11. Specify the extension of the information file. If you do not 12.
Page 66 For a directory with many files, performance increases if you store the sequence number on the FTP server. However, to do that, the AXIS 7100 must be permitted to overwrite/delete files in the specified directory. The table below summarizes the available sequence numbers and...
Page 67 8. From the drop-down Profile list, select the profile to be used Notes: • The user can specify another profile from the AXIS 7100 control panel • Select the PCL image format as it is primarily for use with printer des- New >>...
Page 68 Configuring the AXIS 7100 LPD Printing 9. Check the Include Page Header check box only if you want date, time, destination, sent by, and page number to appear on your printer output. 10. If the target printer supports double sided printing, check the...
Page 69 9. From the drop-down Profile list, select the profile to be used Note: The user can specify another profile from the AXIS 7100 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.
Page 70 Configuring the AXIS 7100 For easy distribution of scanned material over SMTP you need to configure the RightFax server and the AXIS 7100 (SMTP). You also need to create an XML DD file and specify an e-mail destination for RightFax.
Page 71 AXIS 7100 User’s Manual Note: If Authentication is enabled in the AXIS 7100, the entered e-mail address in step 5 will be ignored and the e-mail address of the authenticated user will be used instead. XML DD file for You need to create an XML DD file to prompt the user to enter RightFax Integration the fax number when sending to a fax destination.
Page 72 Configuring the AXIS 7100 Configuring the RightFax server XML DD file for RightFax Integration Printer Destination for RightFax Follow the instructions below to set up LPD support on the RightFax server: 1. Install an LPD server on the Rightfax server (e.g. the Windows NT LPD server).
Page 73: Specifying Profiles
Note: Although a profile is normally associated with a destination, the user can override that setting by choosing another profile from the AXIS 7100 control panel at the moment of scanning. Click Profiles for: •...
Page 74 Note: All user-defined profiles (except the set default paper size) and modifications to predefined profiles will be lost when you click Restore Predefined Profiles . • The AXIS 7100 will display an error message if the selected settings combination is not valid as some combinations of settings are incom- patible.
Page 75 Name Profile Name Paper Size Name is the text that appears in the profile list on the AXIS 7100 interface. If you want to edit an existing profile, click the Profile Name link and proceed to step 4. Parameters table (below), define all of the parameters featured in the New Profile/Edit Profile page.
Page 76 Configuring the AXIS 7100 Parameter Options Name Paper • Portrait: top along the Orientation short edge • Landscape: top along the long edge Multipage • All pages in one file Documents • Separate file for each page Resolution Intensity 0 - 100 (%)
Page 77 AXIS 7100 User’s Manual Parameter Name Format - Comp. Predefined The AXIS 7100 is pre-installed with standard profiles to cover Profiles most needs. This table lists the predefined profiles: Name Text Text high Text low Text PDF Text/Photo Note: The resolution of the predefined profiles may vary, depending on the capabilities of the connected WORKiO copier.
Page 78: Specifying Paper Sizes
Note: A user can override the Paper Size setting used by a profile by choosing another paper size from the AXIS 7100 control panel at the moment of scanning. AXIS 7100 User’s Manual...
Page 79 AXIS 7100 User’s Manual Predefined The AXIS 7100 includes 14 predefined standard paper sizes to Paper Sizes cover most needs. This table lists the predefined paper sizes: Name B4 (JIS) B5 (JIS) Business Card Executive Ledger Legal Letter Photo 3.5” x 5”...
Page 80: Configuring Using A Text Editor And Ftp
AXIS 7100 using FTP. Note: To access the AXIS 7100 configuration file, you must first set the IP address as described in “Assigning an IP Address ”on page 22. Follow these instructions to edit the configuration file using...
Page 81 FTP. Please refer to “The Parameter List” on page 158. ‘*****’. These ***** must be changed to the actual password before downloading the config.ini file to an AXIS 7100. The passwords can also be changed via the web interface after downloading the con- fig.ini file.
Page 82: Scan Counter
WORKiO copier. To access the Service pages, follow these instructions: 1. Type ‘service’ after the internet address of the AXIS 7100 in the location/address field of your web browser and click Enter.
Page 83 AXIS 7100 User’s Manual Service Page Overview Total number of pages - counts the total number of pages scanned and sent using the AXIS 7100. This counter cannot be reset. Counter since last reset - counts the number of pages scanned since the counter was last reset.
Page 84 Configuring the AXIS 7100 Scan Counter Report Do one of the following depending on whether you wish to send the report to the specified e-mail destination or to a printer. • Click SendMailNow to send the counter report to the specified e-mail destination •...
Page 85: Using The Axis 7100
• • Note: “Section 4 - Configuring the AXIS 7100” is targeted specifically to users responsible for the administration of the AXIS 7100. Please refer to this section if you wish to access the AXIS 7100 as an Administrator. Sending methods...
Page 86: Sending Methods
Using the AXIS 7100 Sending Methods The AXIS 7100 supports the following basic methods for distributing scanned and copied documents over the network: • Send-to e-mail destinations • Send-to-file destinations • Send-to-printer destinations • Send-to-RightFax • Send-to-URL • Send-to-Web browser...
Page 87 Contact your Administrator if you wish to add a new file or printer destination, or add a permanent e-mail address. If there is a keyboard connected to the AXIS 7100, and if the option to Specify a file name for a file destination...
Page 88 To do this, you must ensure that the destination printer supports FTP and PCL, or FTP and TIFF. Refer to the AXIS 7100 Support Web for more information. Sending to URL (Uniform Resource Locator) is a combination of send-to-e-mail and send-to-file, where images/documents are stored on a file server.
Page 89: Authentication
Send-to-RightFax This allows document images to be distributed to a RightFax server defined in the AXIS 7100 destination list using either e- mail (SMPT) or LPD as the data transfer method. For more information on RightFax destinations, please refer to “RightFax Integration with SMTP”...
Page 90 Using the AXIS 7100 4. The following message will appear: Login in progress 5. If the following message appears the authentication process has failed. Press Cancel (on the control panel) or press Esc (on the keyboard) to try again. Login failed! 6.
Page 91: Sending To Destinations
“Specifying Destinations” on page 59. Follow these instructions on the AXIS 7100 control panel: 1. The AXIS 7100 display shows “Send to: xxxxxx” when it is 2. Use Note: If a keyboard is connected you can easily search the list by pressing the first letter(s) of the required destination.
Page 92 If you do not press Send within 60 seconds after scanning a page by pressing Add the scan job will automatically be finished and sent. 7. When you have pressed Send document image is completed, the AXIS 7100 is released for other users to access. AXIS 7100 User’s Manual to change the default settings for to select the desired value.
Page 93 • By scanning multiple pages, you can add several pages to one image • If no operations are performed within five minutes of allocation, the • The AXIS 7100 keeps all temporary settings in memory for a set time Multipage Image Files Multipage documents are by default, collated and output into a single PDF or TIFF image file.
Page 94: Adding Temporary Destinations
Using a standard PC Keyboard The e-mail list resident within the AXIS 7100 is initially created by your administrator. If you want to send a scanned document to an e-mail destination that is not featured in the list, you can add a temporary e-mail destination using either: •...
Page 95 • Only the five most-recently added temporary destinations will appear • A RightFax destination must be configured by the administrator and AXIS 7100 power supply, connect the keyboard to the keyboard connector located on the rear panel, and then reconnect the power supply.
Page 96 To send the scanned material to the selected destination and release the AXIS 7100 for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step...
Page 97 Follow the instructions below to remotely add temporary e-mail addresses to the address list: 1. Start the Web browser. 2. Enter the name or IP address of your AXIS 7100 on the Example: 3. Click Destinations. The table lists the available destinations.
Page 98: Adding Temporary Profiles
Web browser interface. 1. Start the Web browser. Note: The Administrator might not allow the user to add temporary profiles. 2. Enter the name or IP address of your AXIS 7100 on the location/address line. Example: http://172.16.253.80 3.
Page 99: Adding A Temporary E-Mail Subject
Notes: • Only the five most recently added temporary profiles will appear in • All temporary profiles will be erased when the AXIS 7100 is shut Adding a Temporary E-mail Subject There is a list of pre-defined e-mail subjects resident within the AXIS 7100.
Page 100: Changing The Name Of The Scanned Image Files
Accounting Dept 2. Press Tab and use the Left and Right arrows on the keyboard to navigate in the menu list. The AXIS 7100 display will show the following message with the default name or the previously entered name for that specific file.
Page 101: Scanning Parameters
Destination New>> has been selected. If this option has not been selected, the old file will be replaced. Scanning Parameters From the AXIS 7100 control panel, press Menu through the scanning menu. Use value. If a keyboard is connected, press Tab and use the...
Page 102 Profile Predefined Profiles Paper Sizes The AXIS 7100 comes pre-installed with a set of standard profiles designed to cover most needs. Refer to “Predefined Profiles ”on page 102 for details. The profiles are maintained by the Administrator. If you have been granted permission by your administrator, you can define temporary profiles.
Page 103: Sending To Your Web Browser
1. Place the material in your scanner or digital copier. 2. Start the Web browser. 3. Enter the name or IP address of the AXIS 7100 on the Example: 4. This brings you to the AXIS 7100 Home Page, the Scan We recommend that you add the address as a bookmark, or as a link on the Department or Workgroup Web page.
Page 104 9. Insert a single page on the flatbed or a stack of paper into the sheet-feeder of the attached digital copier or scanner. 10. At the AXIS 7100 control panel, continue as follows: One single page or a stack of paper in the sheet feeder: a.
Page 105: Viewing Image Files
• You must press the Add button or the Send button on the control • The Reserve Scanner function is not available when Authentica- Viewing Image Files The AXIS 7100 generates standard TIFF and PDF formats that are supported by most image-related applications; and PCL format, that is supported by most printers.
Page 106 • The AXIS 7100 is compatible with the majority of today’s popular tools. However, if you find a tool that is not supported by the AXIS 7100, we would like to know about it. For information on how to con- tact us see “Preface” on page 3.
Page 107 AXIS 7100 User’s Manual Associating Image Applications are typically associated with a file format Formats with automatically during the installation procedure. If not, we Applications recommend that you manually associate your image applications with the supported image file formats, so that double-clicking on an image icon launches the appropriate application.
Page 108: Meta Information
Developer/System Integrator/Administrator in XML, HTML or almost any other text format. The Developer can also choose to send information set by the AXIS 7100 itself, e.g. a time stamp or user identification. This Meta Information can then be used by different applications...
Page 109 The administrator specifies these messages by writing an XML DD (Document Description) file in a text editor. This file is then saved on an FTP server and the AXIS 7100 will be configured to retrieve the XML DD file from the specified FTP server. See “Retrieving the XML DD file”...
Page 110 You cannot copy n’ paste the following examples into the XML parser. If you want to try out the examples you can find them in the correct format in the Developer section at http://www.axis.com You have an electronic archive (file server) for your scanned documents and you want to store certain information together with each document.
Page 111: Example: Archiving
AXIS 7100 User’s Manual Example: Your company receives a number of job applications and you Job applications want to store these applications for future reference. The user is prompted to enter the following information when scanning the document: Examples: These are examples of XML files for RightFax integration over RightFax Integration e-mail and LPD.
Page 112: Required Information
• See “Regular Expressions” on page 134 for a list of the defined expressions. 2. Name of Document: (Required information) <MetaData Required = "yes" Id = "DOC_NAME" Prompt = "Doc Name:" DefaultValue = "DEFAULT_NAME" Pattern = ".+" /> AXIS 7100 User’s Manual...
Page 113 AXIS 7100 User’s Manual 3. Name of the Issuer: <MetaData Required = "no" 4. Document Version Number: <MetaData Required = "no" 5. The user will not see the classification <MetaData Required = "hidden" (This information is not required) Id = "DOC_ISSUER"...
Page 114 The information file will be sent to the “Archiving System” destination with the entered value - in this case the archiving system would be set to archive the document corresponding to the specified level of importance. <Output FileName="$DOC_IMPORTANCE$"> <To><Destination Description="Archiving System"/></To> AXIS 7100 User’s Manual...
Page 115 AXIS 7100 User’s Manual In this scenario, the archiving system understands the XML syntax. An XML information file is generated (through the CDATA section). <Format><![CDATA[<?xml version="1.0"?> <!DOCTYPE NewArchiveDocument SYSTEM <NewArchiveDocument> <DOC_ID>$DOC_ID$</DOC_ID> <DOC_IMPORTANCE>$DOC_IMPORTANCE$</DOC_IMPORTANCE> <DOC_NAME>$DOC_NAME$</DOC_NAME> <DOC_ISSUER>$DOC_ISSUER$</DOC_ISSUER> <DOC_VERSION>$DOC_VERSION$</DOC_VERSION> <DOC_CLASS>$DOC_CLASS$</DOC_CLASS> <HOST>$INT_HOST_ADDRESS$</HOST> </NewArchiveDocument> ]]> </Format>...
Page 116 Archiving The XML code is now complete. Save the file on an FTP server. For information on how to configure the AXIS 7100 to retrieve XML DD file, see “Retrieving the XML DD file” on page 133. When the user wants to scan and send a document a destination...
Page 117 AXIS 7100 User’s Manual 2. The user is prompted to enter the name of the document and 3. The user is prompted to enter the name of the person who Note: The Menu button scrolls through the list of Meta Information. The Enter button validates the entered information against the pattern defined in the XML DD file.
Page 118 Editable = "no" DefaultValue = "Medium"> <Value>Really high</Value> <Value>High</Value> <Value>Low</Value> <Value>Really Low</Value> </MetaData> <Output FileName="$DOC_IMPORTANCE$"> <To><Destination Description="Archiving System"/></To> <Format><![CDATA[<?xml version="1.0"?> <!DOCTYPE NewArchiveDocument SYSTEM "newarchivedoc.dtd"> <NewArchiveDocument> <DOC_ID>$DOC_ID$</DOC_ID> <DOC_IMPORTANCE>$DOC_IMPORTANCE$</DOC_IMPORTANCE> <DOC_NAME>$DOC_NAME$</DOC_NAME> <DOC_ISSUER>$DOC_ISSUER$</DOC_ISSUER> <DOC_VERSION>$DOC_VERSION$</DOC_VERSION> <DOC_CLASS>$DOC_CLASS$</DOC_CLASS> <HOST>$INT_HOST_ADDRESS$</HOST> </NewArchiveDocument> ]]> </Format></Output></AlwaysAsk> </MetaDataFile> AXIS 7100 User’s Manual...
Page 119: Example: Invoice Handling
AXIS 7100 User’s Manual Meta Information Example: Invoice Handling Invoice The administrator wants to send the following information with the scanned image (as specified in the “Invoice” example above): The information is associated with the destination. When a destination with associated Meta Information is selected the user will be prompted to enter the requested information.
Page 120 Pattern= “[0-9]{2}/[0-9]{2}/[0-9]{4}” /> 3. Name of Orderer: (Required Information) We want the user to enter a name so the pattern is created to match a non empty string. <MetaData Required=”yes” Id=”ORDERER” Prompt=”Orderer name:” Pattern= “.+” /> AXIS 7100 User’s Manual...
Page 121 AXIS 7100 User’s Manual 4. Close the elements. </Ask> </MetaDataFile> Information File The destination selected by the user will receive the image and the Information File. The Information File will contain the following Meta Information. [MetaData] INVOICE_NO = 12345 DUE_DATE = 07/10/2001...
Page 122: Example: Job Applications
3. The user is requested to enter the name of the orderer, then press Enter. Orderer name: The administrator wants to send the following information with the scanned image (as specified in the “Job Applications” example above): AXIS 7100 User’s Manual...
Page 123 AXIS 7100 User’s Manual 1. Job Description 2. Arrival Date 3. Personal Details of Applicant 4. Job Type The XML DD file generates the required messages (1 to 3) in this example. XML DD file 1. Job Description: <?xml version = "1.0"?>...
Page 124 5. The user will be prompted to enter the type of job. There are listed options but the user can also enter a specific value, for example Manager. <MetaData Required = "yes" Id = "JOB_TYPE" Prompt = "Applied Job Type:" Pattern = ".+" Editable = "yes"> <Value>Student</Value> <Value>Clerk</Value> <Value>Boss</Value></MetaData> AXIS 7100 User’s Manual...
Page 125 </MetaDataFile> Note: The administrator can choose to output information internally stored in the AXIS 7100. For a list of these variables, see“Internally Defined Variables” on page 137. Information File The destination selected by the user will receive the image and the information file.
Page 126 Job Ref: If the entered information is invalid (i.e. does not match the pattern) the following display will be shown. The user must press Enter and try again to be able to proceed. Wrong Job Ref! abcdef AXIS 7100 User’s Manual...
Page 127 AXIS 7100 User’s Manual 2. The user is prompted to enter the arrival date and then press 3. The user is prompted to enter the name of the applicant and 4. The user is prompted to enter the date of birth of the applicant.
Page 128 Prompt = "Applied Job type:" Pattern = ".+" Editable = "yes"> <Value>Student</Value> <Value>Clerk</Value> <Value>Boss</Value></MetaData> <Output> <Format> # Job Application Form JOB_ID = $JOB_ID$ ARRIVAL_DATE = $INT_DATE$ PERSON_NAME = $PERSON_NAME$ PERSON_BIRTH = $PERSON_BIRTH$ </Format> </Output> </Ask> </MetaDataFile> AXIS 7100 User’s Manual...
Page 129: Example: Rightfax Integration (Smtp)
The XML code is now complete. Save the file on an FTP server and proceed to “Retrieving the XML DD file” on page 133 for information on how to configure the AXIS 7100 to retrieve the XML DD file. When the user wants to scan and send a document to a fax, the...
Page 130 The user must press Enter and try again. Invalid name Note: The Menu button scrolls through the list of Meta Information. The Enter button validates the entered information against the pattern defined in the XML DD file. AXIS 7100 User’s Manual...
Page 131: Example: Rightfax Integration (Lpd)
The XML code is now complete. Save the file on an FTP server and proceed to “Retrieving the XML DD file” on page 133 for information on how to configure the AXIS 7100 to retrieve the XML DD file. Id = "FAX_NUM"...
Page 132 2. The user is prompted to enter the name of the recipient and then press Enter. Recipient Name: Note: The Menu button scrolls through the list of Meta Information. The Enter button validates the entered information against the pattern defined in the XML DD file. AXIS 7100 User’s Manual...
Page 133: Retrieving The Xml Dd File
Netscape Navigator or Internet Explorer: 1. Start your Web browser. 2. Enter the name or IP address of your AXIS 7100 in the 3. This brings you to the AXIS 7100 Home Page. Click admin. Log 4. Click the Edit button on the This AXIS 7100 page and then location/address field.
Page 134 XML DD file from the FTP server, . Alert the If enabled, the AXIS 7100 will send an e-mail to the administra- Administrator tor indicating that it was unable to retrieve the XML DD file...
Page 135 AXIS 7100 User’s Manual Example: • • The format is enclosed into a string delimited by the quote (““) character, new lines are not accepted in the regular expression. The regular expressions are described here: Character "" [..] r{1,5} r{1}...
Page 136 Some more examples of regular expressions: Example "[0-9]{2}/[0-9]{2}/[0-9]{4}" "[a-zA-Z]+)|([a-zA-Z]+.[a-zA- Z]+)@[a-zA-Z]+.[a-z]{2,3" "($[0-9]{3}$)?[0-9]{3}[ ]{,1}[0-9]{4}" "[a-zA-Z ]+" "[0-9]{2} ?[0-9]{3}" "(1|2|3|4|5|6|7|8|9|10|11|12):[ 0-9]{,2}(:[0-9]{0,2}) ?(AM|am|Am|PM|pm|Pm)" AXIS 7100 User’s Manual Description Date DD/MM/YYYY E-mail address: firstname@companyname.com firstname@companyname.se Telephone number "(123) 123-1234" "(123)1231234" "(123) 123 1234" Name: "John Doe"...
Page 137 AXIS 7100 User’s Manual "^(http://|ftp://|https://|go- pher://)?([a-zA-Z0-9]+.)*[a-zA- Z0-9]+(/([a-zA-Z0-9]|-|.)+)*" There are several internal variables defined by the AXIS 7100 Internally Defined that can be output in the Information File. These internal Variables variables are listed below. Example: <Format> The image is located at $INT_FILE_URL$ The time at the moment of scanning was $INT_TIME$ </Format>...
Page 138 For more information on the Meta Information functionality and for more XML DD file examples, please refer to the White papers in the AXIS 7100 Developer section at http://www.axis.com AXIS 7100 User’s Manual Specifies the number of pages of the image file.
Page 139: Troubleshooting
Important! If you have forgotten the previously installed server password, the push button provides the only method available to access the AXIS 7100, i.e. resetting the unit to factory default settings. Restore factory default settings to the AXIS 7100...
Page 140 Follow these steps to reset to the defaults settings from a Web browser: 1. Start the Web browser. 2. Enter the name or the IP address of the AXIS 7100 in the location/address field. The AXIS 7100 Home Page is displayed.
Page 141: Front Panel Indicator Conditions
2. You will be prompted for user id and password. Use the user 3. Issue the command 4. Log out using the command The AXIS 7100 will now restart with the factory default settings. Front Panel Indicator Conditions The Power LED is hardware controlled and should always remain on when power is connected to the AXIS 7100.
Page 142: Network Connection
Flash load failed Flash The Status indicator remains off if a problem with the scanning device communication has occurred. The AXIS 7100 message display may additionally provide error status information. The Network indicator flashes when there is network traffic. If it remains off and you know there is network activity, check the network connection.
Page 143: Error And Warning Messages
AXIS 7100 User’s Manual Error and Warning Messages This table lists the error and warning messages that might appear on the AXIS 7100 message display: Message Out of memory Out of scanner image memory Unresolved name: <server name> Not available: <server address>...
Page 144 MetaData Enabled. XML DD The AXIS 7100 failed to retrieve the XML DD file from file required the FTP server. Contact the administrator. XML Meta Data <attribute> The pattern for the attribute in the XML DD file is in- discarded: pattern is invalid correct.
Page 145: Displaying The Log File
Follow these steps to display the log file from a Web browser: 1. Start the Web browser. 2. Enter the name or IP address of the AXIS 7100 in the http://172.16.253.80 3. The AXIS 7100 Home Page is displayed. Click admin.
Page 146: Ldap
LDAP works differently depending on the organization and the structure of the system. A structure can look like this: Example: Organization Country Engineering Organization Unit These are the most typical attribute types (the LDAP server implementation should understand these attribute types): AXIS 7100 User’s Manual AXIS Sales Marketing...
Page 147 AXIS 7100 User’s Manual Attribute Type objectClass street title LDAP Matches Describes the kind of object which the entry represents. Contains the name of an object. If the object is a person, it is typically the person’s full name. Contains the family name of a person.
Page 148 Approximate (<attr>~=<va lue>) Substring (<attr>=[<le ading>]*[<an y>]*[<traili ng>]) Greater than (<attr>>=<va or equal lue>) AXIS 7100 User’s Manual Example Matches Surnames (sn=Smith) exactly equal to Smith. Surnames (sn~=Smitt) approximately equal to Smitt (for example, that sounds like Smitt - note the misspelling).
Page 149 AXIS 7100 User’s Manual Filter Type Less or equal than Presence Using the Boolean operators and a prefix notation, the basic filters can be combined to form more complex ones. The ‘&’ character represents AND, the ‘|’ character represents OR and the ‘!’...
Page 150 All persons in Sweden. All entries at Axis independent of coun- try, except the ones called Smith. All persons at Axis Marketing in Sweden. (&(objectclass=person)(c=S All persons with a common name con- taining “bert” at Axis Marketing or Sales. AXIS 7100 User’s Manual Filter to use (&(objectclass=person)(c=S...
Page 151: Meta Information Dtd
AXIS 7100 User’s Manual Appendix C Meta Information DTD The DTD (Document Type Definition) is a specific definition of the rules and syntax that the DD (Document Description) file must follow. It contains the definition of the element hierarchy and relation between these elements in the hierarchy. When...
Page 152 "Ask" section is. For instance the Administrator can always ask the User to identify himself. This is not destination dependent.=================================== --> <!ELEMENT AlwaysAsk (MetaData+, Output?)> <!-- ======================================== AXIS 7100 User’s Manual...
Page 153 AXIS 7100 User’s Manual ELEMENT:Ask PARENT:MetaDataFile CHILD:When (one) MetaData (one or more) Output (optional) ATTRIBUTES:None DESCRIPTION:This element gathers the different meta data that is Destination dependent. The Administrator is able to specify the meta data which is to be requested from the User on selecting a specific destination (gathered in the "When"...
Page 154 Meta Information DTD AXIS 7100 User’s Manual This attribute indicates the system and name the MetaData is known by. This identifier must be unique among all the MetaData elements. Prompt: This attribute contains the string that will be displayed on the LCD display when requesting this particular MetaData from the User.
Page 155 AXIS 7100 User’s Manual Editable: This attribute is an enumerated value that defines if the User is allowed to enter a value different from the one purposed in the list of value defined for this Meta Data. The User will be allowed if the attribute is set to "yes"...
Page 156 This means that the Administrator cannot define a new destination here. DESCRIPTION:This element contains the description of the defined destination======================== --> <!ELEMENT Destination (#PCDATA)> <!ATTLIST Destination Description CDATA #REQUIRED> <!-- ========================================== ELEMENT:Output PARENT:AlwaysAsk CHILD:To (optional) Format (optional) ATTRIBUTES:FileName AXIS 7100 User’s Manual...
Page 157 AXIS 7100 User’s Manual Meta Information DTD This attribute indicates to the AXIS 7100 which template it should use in order to determine the remote file name. This template can contain references to Meta Data’s Id, in order to create a file name that is created with the values entered by the User.
Page 158: The Parameter List
TimeSyncSource ServerPassword The Parameter List This table below displays the AXIS 7100 parameter list. The middle column shows applicable default values, and the right- hand column a brief description of the parameter. The parameters are case dependent and must be entered exactly as in the table below.
Page 159 Document facility. Scan Document means that the user places a document in the digital copier/scanner, and then displays or saves the image via the AXIS 7100 Web browser interface. Specifies if users are allowed to specify the sender when scanning from the AXIS 7100 control panel.
Page 160 = company.se Specifies the name of the domain to which the AXIS 7100 belongs. Domain refers to a set of computers on a network that have been assigned a group name. A domain might contain two or more workgroups.
Page 161 If not set for a destination, this setting will be used. Valid values are Nothing, Basic or Complete. Basic includes information about the AXIS 7100, the connected digital copier/scanner, the parameter settings used when scanning etc. Complete also includes the image-related profile settings.
Page 162 Specifies the e-mail address of the person responsible for the administration of the AXIS 7100. Note: Be sure to configure the AXIS 7100 with a valid SMTP reply address. = A scanned image Specifies the default subject that will appear on the Subject line of the e-mail containing the scanned image.
Page 163 Specifies the name or IP address of the SMTP mail server that provides the e-mail facilities for the AXIS 7100. If you are using DNS, specify the name. Otherwise, specify the IP address. E.g. mail or mail.domain.com or 192.36.253.80 .
Page 164 Specifies the name used to log on to the server. =****** Specifies the password used to log on. =metadata4axis7100 The directory where the AXIS 7100 will find the Meta Information file. =axis7100.xml Specifies the file that contains the Meta Information.
Page 165 FTP server. Specifies the name of the destination (URL). This is the name that will appear in the destination list on the AXIS 7100 message display. sent; that is by which protocol. Defines the E-mail address of the e-mail recipient (SMTP).
Page 166 MultipleDataFiles =Descriptive name Specifies the name of the e-mail destination. This is the name that will appear in the destination list on the AXIS 7100 message display. =Scan-to-e-mail (SMTP) Specifies how the scanned image should be sent; i.e. by which protocol. Also used for RightFax destinations =name@company.com...
Page 167 Description Note that the parameters in this list apply to all profiles Specifies the name of the profile. This is the name that will appear on the AXIS 7100 message display. Specifies the resolution to be used for scanning in dots per inch (dpi). Higher-resolution settings produce higher-quality scanning.
Page 168 = PaperSize-Photo 4”x 6” Note that the parameters in this list apply to all paper sizes Specifies the name of the paper size. This is the name that will appear on the AXIS 7100 message display. =11.69 inches Specifies the width of the paper.
Page 169: Updating The Software
System Software To upgrade over the network you will need the following: • The file with the new AXIS 7100 software, where the name file name • A computer on the network with TCP/IP and FTP. • It is recommended that you make a backup copy of your current is in the form , i.e.
Page 170 <software name> FLASH is the name of the new software, e.g. <software name> 7100_1_00.bin 5. During the flash load, the AXIS 7100 LCD will display the message “ Updating server flash load to finish. This normally takes 1 to 4 minutes. The unit will then automatically restart with the new AXIS 7100 software.
Page 171: Technical Specifications
AXIS 7100 User’s Manual Appendix F Technical Specifications Supported Systems Any system supporting TCP/IP, LPD (Line Printer Daemon), HTTP (Hypertext Transfer Protocol) and optionally FTP (File Transfer Protocol) and SMTP (Simple Mail Transfer Protocol) Supported • Web Browsers • •...
Page 172 Technical Specifications Supported Devices Supported Image Formats Control Panel Installation Network Management The AXIS 7100 automatically senses the model of the attached WORKiO, without user intervention. • WORKiO DP-3000E • WORKiO DP-2500E • WORKiO DP-2500P • WORKiO DP-2000P For the most recent list of supported WORKiO copiers, check the AXIS 7100 support pages at http://www.axis.com or contact...
Page 173 User Storage Area. External destinations are limited only by available RAM memory. Software Updates Flash memory allows central and remote updating of the AXIS 7100 software over the network using FTP. Hardware CPU: 32 bit RISC Controller (ETRAX 100LX)
Page 174 FCC Part 15 Subpart B, Class A VCCI Class B C-Tick AS/NZS 3548 EN 55022 ClassB 1998 EN 55024 1998 EN 61000-3-2 1995 EN 61000-3-3 1995 Safety: EN 60950, UL, CSA 1 year All specifications are subject to change without prior notice. AXIS 7100 User’s Manual...
Page 175: Glossary
AXIS 7100 User’s Manual Appendix G Glossary Automatic Document Feeder Advanced Interactive eXecutive. A version of the UNIX operating system from IBM that runs on various IBM computers including Mainframe systems Address Resolution Protocol. A protocol within TCP/IP networks that allows a host to find the physical address of a node on the same network Blind Carbon Copy.
Page 176 Connector used on a PC to connect a keyboard. If your keyboard has a DIN connector, a DIN to Mini-Din adapter can be used Multipurpose Internet Mail Extension. Enables transmission of e-mail containing non-English characters as well as attachments such as image files AXIS 7100 User’s Manual...
Page 177 AXIS 7100 User’s Manual Network Information Services. The security and file-access databases on UNIX systems, previously known as Yellow Pages Network Time Protocol. A protocol to get time from a timeserver (NTP-server). Optical Character Recognition. A technology that converts scanned documents into editable and searchable text Portable Document Format.
Page 178 Glossary AXIS 7100 User’s Manual Universal Time Coordinated WINS Windows Internet Name Service Extensible Markup Language. Describes how to define a collection of data. Sometimes referred to as meta data Yellow Pages. The security and file-access databases on UNIX systems These databases are now known as Network Information...
Page 179 Associating image formats 107 Attachments in e-mails 62 Authentication 11 , 36 , 39 , 56 , 89 , 93 Authentication settings 56 AXIS Product CD 19 , 106 Axis WWW Home Page 169 Bcc Address 46 , 50 BOOTP 23 , 31 Busy indicator 141 CCIT G.4 78...
Page 180 Paper sizes 78 , 102 Parallel Port 12 Parameter list 158 PC 8 PC Keyboard 22 PDF 106 AXIS 7100 User’s Manual PDF Rotation 80 Photo 77 , 79 Power indicator 141 Power supply 12 , 18 Predefined paper sizes 79...
Page 181 AXIS 7100 User’s Manual Setting up profiles 73 , 78 SMB 41 SMTP 87 Specifying scanning parameters 101 Status indicator 141 Subnet mask 24 Support Services 5 Supported scanners 172 Temporary e-mail destinations 41 , 62 Temporary E-mail Subject 99...

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