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Axis 70 User Manual

Network document servers
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Axis Network Document Servers
User's Manual
AXIS 70
AXIS 70U
AXIS 7000
Network Document Servers
User's Manual

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  • Page 1 Axis Network Document Servers User’s Manual AXIS 70 AXIS 70U AXIS 7000 Network Document Servers User’s Manual...
  • Page 2 Axis office. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

  • Page 3: Table Of Contents

    The AXIS 70/70U Network Document Server ......7 The AXIS 7000 Network Document Server ....... . 8 Features and Benefits (AXIS 7000) .
  • Page 4 Example: Job Applications ..........121 Retrieving the XML DD file .

  • Page 5: Preface

    User’s Manual Preface Thank you for purchasing an Axis Network Document Server. This product allows scanner devices to be connected anywhere in Ethernet and Fast Ethernet networks. Being faster, cheaper and safer than fax, traditional mail and couriers, this is the perfect solution for digitized document distribution over IP networks.

  • Page 6: Support Services

    Visit the Axis support web at: Download user documentation and firmware updates Find answers to previously resolved problems in the FAQ database. Search by product, category or phrase Report problems to Axis support staff by logging in to your private support area www.axis.com/techsup Preface...

  • Page 7: Introduction

    User’s Manual Introduction The AXIS 70/70U Network Document Server The AXIS 70/70U Network Document Server is the easy solution for instant digital document distribution over networks. Faster, cheaper and safer than fax, traditional mail and courier. The total cost of ownership is favorable since the distribution relies upon the fixed IP network and not fax lines, postage or courier.

  • Page 8: The Axis 7000 Network Document Server

    Features and Benefits (AXIS 7000) File Server The AXIS 7000 is connected as a node in Ethernet or Fast Ethernet Independence networks, enabling scanner devices to be accessed via standard Internet protocols. Communicating directly with the network client, the AXIS 7000 can be used independently of file servers, which means reduced network licensing fees.
  • Page 9 Flexibility From the AXIS 7000 control panel, you can send or copy directly to e-mail addresses, FTP servers or desktop directories, and even to network printers. You can also use a standard Web browser to trigger and save scanned documents.
  • Page 10 Introduction Ease of Use The AXIS 7000 is designed for quick and easy installation on your network and your scanner device. It has a number of interesting features that will help you to simplify the distribution of your paper-based information, including: •...
  • Page 11 Black/white, grayscale and color support Compression format G.4 Packbite, JPEG COmpression format G.3, Uncompressed Duplex support Multipage scanning to multiple files More than 10 profiles Fujitsu Image enhancement Send-to-e-mail Send-to-file Send-to-URL Send-to-print Send-to-web Delivery confirmation via e-mail Introduction AXIS AXIS AXIS 7000...
  • Page 12 Add temporary e-mail destinations via keyboard Add temporary scan profiles via web Hardware 16 MB SDRAM Scan counter Real Time clock with battery back-up Separate info file Other Image information in e-mail SCSI-2 USB 1.1 User’s Manual AXIS AXIS AXIS 7000...

  • Page 13: Physical Description

    The Push button is used for restoring the Document Server parameters. See “Restoring Factory Default Settings” on page 133 Connector (AXIS 7000 & AXIS 70) - a SCSI-2 connector for connection to the scanner device (AXIS 70U)- a USB connector for connection to the scanner device...
  • Page 14 Physical Description The Front Panel The front panel indicators show the status of the Document Server. The function of each indicator is described below. Status Indicator The Status indicator flashes during startup and remains lit when the Document Server is ready for use. If the status indicator turns off, this may indicate an error.

  • Page 15: Control Panel

    It also resets error messages on the display. Menu The Menu key Select The Select key AXIS 7000 ver. 2.40 scans the material in the scanner device. Use cancels the sending process at any stage and scrolls the menu. selects multiple destinations.

  • Page 16: External Keyboard

    Physical Description Send The Send key destination(s) and releases the Document Server for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step. Up/Down The Up User Key Combinations Advanced Settings Menu...
  • Page 17 Press the F4 key to change the paper size. Scroll through the list of available paper sizes by repeatedly pressing F4. AXIS 7000 only - Press the F5 key to switch between Duplex (double-sided printing) and No duplex (single-sided printing).
  • Page 18 Physical Description The Tab key scrolls the menu. Tab corresponds to the Menu key on the control panel. Enter The Enter key selects multiple destinations. Enter corresponds to the Select key on the control panel. Up/Down The Up and Down arrow keys scroll and select menu options. The Up and Down arrow keys correspond to the Up/Down keys on the Control Panel.

  • Page 19: Axis 7000 Accessories

    AXIS 7000 Accessories AXIS MFP Kit The AXIS MFP Kit is a bracket for mounting the AXIS 7000 and keyboard on a digital copier. Supported copiers include models from Canon, Sharp and Océ. The MFP Kit mounts in less than 10 minutes.

  • Page 20: Basic Installation

    Instructions for installing the Document Server into your networking environment Instructions for setting the IP address using the Document Server control panel, DHCP, RARP, BOOTP and AXIS IP Installer Instructions for setting a host name Instructions on how to verify your installation...
  • Page 21 User’s Manual Optional Accessories SCSI Cables (AXIS 7000) (AXIS 70) AXIS MFP kit (AXIS 7000) AXIS MFP kit with US Keyboard (AXIS 7000) Mini Keyboard AXIS TR Bridge (AXIS 7000) Power Supply AXIS PS-H AXIS PS-F AXIS PS-E AXIS PS-C...

  • Page 22: Connecting Scanners And Digital Copiers

    2. Connect the SCSI cable to the SCSI connector on the Document 3. Connect the SCSI cable to the scanner device. The Document Server • You can download the Acrobat Reader from the AXIS Network Product CD or from the Adobe Web site at www.adobe.com •...

  • Page 23: Connecting The Document Server To The Network

    2. Connect the USB cable to the USB connector on the Document Server. 3. Connect the USB cable to the scanner device. Note: The AXIS 70U does not support USB hubs or USB converters and can only be connected to one scanning device at a time. The AXIS 70U supports USB 1.1...

  • Page 24: Assigning An Ip Address

    Basic Installation Notes: Assigning an IP Address To establish communication with the TCP/IP environment, you must assign an IP address and optionally choose a unique host name for your Document Server. Available Methods Choose your preferred method for setting the IP address from the list below then proceed to the appropriate instructions defined later in this section: Method...
  • Page 25 Note: you should not use AXIS IP Installer to set the IP address of the Docu- ment Server, if you have an active DHCP server on your network. Operates on the entire network and allows for automatic but temporary assignment of IP addresses from a central pool.
  • Page 26 9. To change the value, repeat steps 4 - 6 above. 10. Press Menu The Administrator can disallow this function from the web-based Administration pages. For further details refer to “User Options” on page 41. appears: AXIS 7000 Version: 2.40 IP address: 000.000.000.000 to edit the IP address: Edit IP address: 000.000.000.000...
  • Page 27 User’s Manual 11. Press Select 12. To change the value, repeat steps 4 - 6 above. 13. Press Menu editable. The node address should equal the Document Server serial number found on the underside label of the unit. 14. Press Menu 15.
  • Page 28 Document Server power supply is disconnected before connecting the keyboard to the Mini-DIN connector located on the rear panel. Connect the Document Server power supply and Press Tab when the following message appears: AXIS 7000 Version 2.24 IP address: 000.000.000.000 Edit IP address: 000.000.000.000...

  • Page 29: Subnet Mask

    User’s Manual Using DHCP, ARP, Use DHCP, ARP, RARP and BOOTP as an alternative to setting the IP RARP and BOOTP address from the control panel or keyboard. Follow the appropriate instructions for the preferred method below. Important! Do not use the IP address used in any of the following examples. Before you begin: •...
  • Page 30 Basic Installation Using ARP in In Windows 95 and Windows NT, you can download the IP address Windows using ARP. Perform the following commands to download the IP address and verify the communication. Important! Windows 95 only: If the ARP table is empty, you must first ping an existing unit on your network before setting the IP address of your Document Server.
  • Page 31 User’s Manual Using ARP in In UNIX and OS/2, type the following commands to download the IP UNIX and OS/2 address and verify the communication: Ethernet address number with each pair of digits separated by a colon. Example: The host will return that the address has been set and that communication is established.
  • Page 32 Basic Installation 2. If necessary, update your host table and alias name databases as 3. Start the RARP daemon, if it is not already running. This is typically 4. Restart the Document Server to download the IP address. Note: required by your system. performed using the command RARP is enabled by default but can be disabled by an Administrator using the System Settings page.
  • Page 33 User’s Manual Using BOOTP Follow these steps to download the IP address using the BOOTP in UNIX method: 1. Append the following entry to your boot table. This is typically performed by editing the file where: Example: 2. If necessary, update your host table and alias name databases as required by your system.

  • Page 34: Mapping A Host Name To The Ip Address

    Basic Installation Mapping a Host Name to the IP Address If you are using host names, you can map a unique host name to the acquired IP address. Refer to your system manuals or to your Network Administrator for instructions on how to perform the name mapping on your particular system.
  • Page 35 3. The Document Server Home Page is displayed. Document Server’s IP address 4. (AXIS 7000) Click Scan. Depending on the image format specified by the profile, the Web browser will display the scanned image in an associated image viewer or ask you to save the file (AXIS 70/70U) Click admin, enter username and password, click Profiles and click on one of the profile names.

  • Page 36: Configuring The Document Server

    Document Server. The Administrator is granted high-level privileges denied to the ordinary user. Some settings described here are available for the AXIS 7000 only. Important! To access the Document Server configuration file, you must first set the IP address as described in “Assigning an IP Address”...
  • Page 37 A prompt for a username and password is displayed when entering these pages for the first time during a Web browser session. At the prompt, log on as root and use the default password pass. Configuring the Document Server http://172.16.253.80 Example from the AXIS 7000...
  • Page 38 Access the other Administration tools using the control buttons to the left of the page. It is recommended that you change the password of your Document Server as soon as possible, since all Axis products are shipped with the same default password. User’s Manual...

  • Page 39: Specifying The System Settings

    User’s Manual Specifying the System Settings Click This Document Server page to display software version, unit hardware address, memory size information and the current system settings. Important! When installing the Document Server for the first time, it is recommended that the Administrator retains the default system settings, profiles and paper sizes.
  • Page 40 However, the country specific time zones include adjustment for DST. AXIS 7000 The AXIS 7000 has a built-in real time clock with a back-up battery which will keep the time when the power supply is disconnected. Automatically using the Network Time Protocol (NTP)
  • Page 41 • Specify the sender of scanned documents • Configure network settings on the control panel • Specify file name for e-mail and file destinations (AXIS 7000 only) • Specify subject for e-mail destinations Notes: • All tasks, except specify the sender of scanned documents and Specify file name for e-mail and file destinations are enabled by default.
  • Page 42 Meta Information handling enables the administrator to request (AXIS 7000 only) information from the user of the AXIS 7000. This information is requested using an XML DD file. The user is prompted to enter the information at the moment of scanning, using the connected keyboard.

  • Page 43: Specifying Network Settings

    User’s Manual Specifying Network Settings Click Network Settings to view and modify the configuration parameters for all supported protocols:TCP/IP - defines the: • IP Address • Default router • Subnet mask • Automatic download • Domain name, DNS • Web (HTTP) - an external URL reference with URL to page or image options.
  • Page 44 Configuring the Document Server Services Overview The table below provides an overview of information and services available from this page Using the Wizard The Wizard provides a convenient way to set up the Document Server in your networking environment. Follow the instructions below to configure the supported networking protocols: Button Description...
  • Page 45 User’s Manual Important! • The Network settings for the TCP/IP and E-mail (SMTP) protocols must be specified by the Administrator before the Document Server can be used for distributing reproduced documents on the network. You can optionally configure the External Address Book for automatic retrieval and loading of e-mail addresses and/or other destination types.
  • Page 46 •E-mail body text contents External Defines an external e-mail address book on an LDAP server or destina- Address Book tions list on an FTP server. The AXIS 7000 configuration parameters are fully described in “The Parameter List” on page 152. User’s Manual...
  • Page 47 User’s Manual 1. From the Protocols dialog, click the TCP/IP tag. 2. Check the appropriate checkbox to define your preferred method for setting the IP address automatically, i.e. DHCP, BOOTP or RARP. For further information on these methods, refer to “Assigning an IP Address ”on page 24.
  • Page 48 Configuring the Document Server 4. Enter the IP address for the Default Router. All traffic directed outside 5. Specify the Subnet Mask used for determining when the traffic 6. Specify the Domain Name used by the Document Server for 7. Specify the IP address of the Primary DNS Server. DNS (Domain 8.
  • Page 49 User’s Manual Web (HTTP) Select Web(HTTP) to add a customized link to the Document Server Home Page: URL to Page: Useful for establishing guidelines and rules of usage for • the Document Server. The full path must be specified, e.g. http://www.company.com URL to Image: Link to an image used as a customized link.
  • Page 50 Configuring the Document Server 1. From the Protocols dialog, click the E-mail (SMTP) tag. 2. Specify the name or IP address of the Primary Mail Server that 3. Optionally, specify the name or IP address of the Secondary Mail 4. In the SMTP Port field, specify the number of the TCP/IP port. 5.
  • Page 51 Document Server: “The attached document was sent to you using an Document Server Document Server. Please visit www.axis.com for more information” Select Custom message and enter a customized message (200 characters maximum and no line breaks allowed) in the text field.
  • Page 52 Configuring the Document Server Notes: External Address A Destination Address Book can be retrieved from an LDAP Book (Lightweight Directory Access Protocol) server or from a specified file on an FTP server. Alternatively, you can choose not to retrieve an address book.
  • Page 53 Your options are: Product Parameter No External Address Book External Address Book via LDAP (e-mail destinations only) AXIS 70/70U/7000 AXIS 70/70U/7000 Configuring the Document Server Options Description Select this option if you do not want to retrieve an External Address Book.
  • Page 54 Configuring the Document Server AXIS 7000 External Address Book from a File (e-mail, printer and file destinations) Select this option to read an external address book from a file on an FTP server. FTP Server Specify the name or IP Address of the FTP server Specify the user name for logging on to the FTP server.

  • Page 55: Specifying Authentication Settings

    1. Click one of the radio buttons to disable/enable authentication: • None - disables authentication (disabled by default) • LDAP server authentication (AXIS 7000 only)- enables • Windows NT Server authentication (Document Server)- 2. Click Apply to save your changes, then click OK to return to the This Document Server page.
  • Page 56 ‘substring’ search or an ‘equal’ search. For more information on LDAP search options, see your LDAP server manual. Parameter Description Server Name Specify the name of the AXIS 7000 to be added in the Windows NT domain. User’s Manual...

  • Page 57: Specifying Destinations

    Password Note: Treat the added computer name as a security element. Before your AXIS 7000 has joined the domain, it is possible for a user to add a different computer to your computer name and have it join the domain using the computer account you have just created for your AXIS 7000.
  • Page 58 Configuring the Document Server Click Destinations from the admin page to display the Destinations page: From the Destinations page you can: • • • • • Services Overview The table below provides an overview of the information and services provided by each button on this page list currently available e-mail, file and printer destinations edit and create new destinations create copies of existing destinations...
  • Page 59 User’s Manual Product AXIS 7000 AXIS 70/70U/7000 Creating and E-mail destinations allow the users to send scanned images to e-mail Editing E-mail addresses using the SMTP protocol. Destinations Follow the instructions below to create new or edit existing e-mail destinations.
  • Page 60 Configuring the Document Server 1. Click Destinations. 2. Previously added e-mail, file and printer destinations are listed in the 3. If you want to edit an existing destination in the displayed list, click 4. Click E-mail Destination New >> to add a new destination to the list. 5.
  • Page 61 FTP server. See “External Address Book” on page 52. • Fax Servers that have e-mail gateways can also be used as destinations. For more information, see the support Web page at http://www.axis.com Configuring the Document Server Description...
  • Page 62 Editing File directory on a file server using the FTP protocol. Destinations Follow the instructions below to edit, copy or create a new file (AXIS 7000 only) destination: 1. Click Destinations. allows the user to store scanned images in a •...
  • Page 63 Note: The user can specify another profile from the AXIS 7000 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page. 4. With reference to the table below, select the amount of information...
  • Page 64 For a directory with many files, performance increases if you store the sequence number on the FTP server. However, to do that, the AXIS 7000 must be permitted to overwrite/delete files in the specified directory.
  • Page 65 User’s Manual The table below summarizes the available sequence numbers and extensions: Option Append sequence number to file name Start sequence with: Store sequence number on FTP server: Append file extension to file name: Information File Extension: Creating and Printer destinations Editing New Printer to a PCL printer on the network, using either the Raw TCP or LPD Destinations...
  • Page 66 Destination Page. Printer field. default for this destination. • The user can specify another profile from the AXIS 7000 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page. • Select the PCL image format as it is primarily for use with printer destinations.
  • Page 67 Axis Compatible Print Server, Windows Queue, Unix Queue or Other. Notes: • Click Other if your destination printer server is not Axis-compatible. • Click the Unix Queue button only if you wish to distribute the file to a dedicated LPD server on your network.
  • Page 68 13. To complete this task do one of the following: default for this destination. The user can specify another profile from the AXIS 7000 control panel at the moment of scanning. <Default-xx> is the default value specified on the Destination Defaults page.

  • Page 69: Specifying Profiles

    Note: Although a profile is normally associated with a destination, the user can override that setting by choosing another profile from the AXIS 7000 control panel at the moment of scanning. Click Profiles for: •...
  • Page 70 The AXIS 7000 includes a number of predefined general purpose profiles. Clicking this button restores the predefined profiles. See Predefined Profiles below for details.
  • Page 71 3. Click Profile New >> to add a new profile to the list. 4. In accordance with the information provided in the Profiles Parameters table (“Profiles Parameters AXIS 7000” on page 73), define all of the parameters featured in the New Profile/Edit Profile page.
  • Page 72 Configuring the Document Server Note: Parameter Options • A4, A5, B5, B5(JIS) • Legal Paper Size • Letter (default) • Photo • Portrait: top along Paper the short edge Orientation • Landscape: top along the long edge Resolution 0 - 100 (%) Intensity 0 - 100 (%) Contrast...
  • Page 73 User’s Manual Profiles Parameters AXIS 7000 Parameter Profile Name Paper Size Duplex Scanning Paper Orientation Multipage Documents Resolution Intensity Contrast Configuring the Document Server Options Instructions Specify a descriptive name for the profile. This is the name that will appear in the profile list.
  • Page 74 Configuring the Document Server Parameter Options • Black and White Data Type • Grayscale • Color • TIFF - No compres- sion • TIFF - CCITT G.3 - one dim • TIFF - CCITT G.3 - two dim • TIFF - CCITT G.4 •...
  • Page 75 Contrast is the tonal gradation between the highlights, mid-tones and shadows in an • image Predefined The Document Server is pre-installed with standard profiles to cover Profiles most needs. AXIS 70/70U Name Color PDF high Color PDF low Text PDF high Text PDF low AXIS 7000...
  • Page 76 In editing or creating a new profile it is necessary to specify the format Format and and compression techniques that are to be employed. The table below Compression highlights the significant benefits of each method. AXIS 70/70U Notes: AXIS 7000 Notes: button.
  • Page 77 If supported by the connected scanner device, the image enhancement Enhancement options will be available from the Profiles page. Image enhancement AXIS 7000 only (IPC) is used to create a profile to capture text on poor quality originals or to capture text on a dark background.
  • Page 78 Configuring the Document Server 4. Profile Name - Specify a descriptive and unique name for the profile. 5. Type - Select the image enhancement type that is compatible with 6. To complete this task do one of the following: Image Select the image type that is compatible with your device driver.
  • Page 79 User’s Manual Type Fujitsu DTC Fujitsu IPC Configuring the Document Server Options • Gamma Pattern - Gamma correction patterns are used to extend the availability of the built-in functions. See the manual of the scanner or device driver for more information. •...
  • Page 80 Configuring the Document Server Type Options • Gamma Pattern - Gamma correction patterns are used to extend the availability of the built-in functions. See the manual of the scanner or device driver for more information • White Level Follower - used to scan a document with a colored background.

  • Page 81: Specifying Paper Sizes

    Document Server control panel at the moment of scanning. Predefined The Document Server includes predefined standard paper sizes to cover Paper Sizes most needs. This tables below lists the predefined paper sizes: AXIS 70/70U AXIS 7000 Configuring the Document Server Name Width(cm) Length(cm) Width (inches) Length (inches) 21.00...
  • Page 82 Paper sizes longer than A3 can be set for some supported scanners (AXIS 7000 only). Check the documentation of your scanner for more information. a descriptive name, width and length for the paper size.

  • Page 83: Configuring Using A Text Editor And Ftp

    User’s Manual Note: PDF rotation and TIFF rotation are automatic for scanners with an RADF (Reversing Automatic Document Feeder). However, the image viewer must also support rotated images. See the documentation supplied with your image viewer for more information. Configuring Using a Text Editor and FTP The Document Server configuration file includes all the system parameter settings regarding network protocols, profiles, paper sizes and destinations.

  • Page 84: Scan Counter (Axis 7000 Only)

    To access the Service pages, follow these instructions: 1. Type ‘service’ after the internet address of the AXIS 7000 in the For example: http://123.123.123.123/service 2. You will be prompted to enter User Name and Password. At the Windows NT environments, you can for example use Notepad.
  • Page 85 Total number of pages - counts the total number of pages scanned and Overview sent using the AXIS 7000. This counter cannot be reset. Counter since last reset - counts the number of pages scanned since the counter was last reset.
  • Page 86 Configuring the Document Server 2. Click the Mail/Print button to access the page where you can: 3. Click Reset to reset the counter Mail/Print To send a scan counter report, go to admin | Support and click the Scan Counter Scan Counter link.
  • Page 87 User’s Manual Scan Counter The scan counter report contains the following information: Report • General information i.e. date, host name, host address and • Counter information i.e. total number of pages scanned, Configuring the Document Server connected scanner number of pages scanned since last reset and date of last reset...

  • Page 88: Using The Document Server

    This section describes how to use the Document Server and includes the following information, given from the perspective of a user: Note: The information in this manual applies to all Axis Document Server models unless otherwise stated. • Sending methods •...
  • Page 89 Contact your Administrator if you wish to add a new file or printer destination, or add a permanent e-mail address. (AXIS 7000 only) If there is a keyboard connected to the AXIS 7000, and if the option to Specify a file name for a file destination (admin|Edit|User Options) is enabled by the administrator, the user can enter a new file name for the file destination or e-mail destination.
  • Page 90 To do this, you must ensure that the destination printer supports FTP and PCL, or FTP and TIFF. Refer to the Axis web site for more information. Sending to URL (Uniform Resource Locator) is a combination of send-to-e-mail and send-to-file, where images/documents are stored on a file server.

  • Page 91: Authentication

    Send-to-Printer This allows document images to be distributed to any printer defined AXIS 7000 in the AXIS 7000 destination list using either Raw TCP or LPD as printing method. Raw TCP printing support means that you can distribute your document images across network segments to any TCP/IP printer connected on a local or remote network.

  • Page 92: Sending To Destinations

    Using the Document Server Sending to Destinations 4. The following message will appear: Login in progress 5. If the following message appears the authentication process has failed. Press Cancel (on the control panel) or press Esc (on the keyboard) to try again. Login failed! 6.
  • Page 93 User’s Manual 1. The Document Server display shows “Send to: xxxxxx” when it is ready for use. For example: 2. Use the list. Press and hold the key to autorepeat scrolling. If you want to add a temporary E-mail destination, refer to “Adding Temporary Destinations”...
  • Page 94 Using the Document Server Multipage Image Files One single page or a stack of paper in the sheet feeder: a. Press Send to scan and send the image to the destination in one step. Several separate pages or stacks of paper: a.

  • Page 95: Adding Temporary Destinations

    • Double-sided is only available if the scanner device supports duplexing. Job Separation The AXIS 7000 supports the job separation sheets that can be used Sheets with certain scanner devices. A job separation sheet inserted in a stack (AXIS 7000 only) of paper will divide the scanning job into separate image files.
  • Page 96 Using the Document Server Using a standard PC Keyboard Connecting a standard keyboard to your Document Server will allow you to quickly search any destination within the resident list. You can do this by simply typing in the first couple of characters of the destination you wish to search for.
  • Page 97 To change the paper size. Scroll through the list of paper sizes by re- peatedly pressing F4 To switch between Duplex (double- sided) and No-duplex (sin- gle-sided) (AXIS 7000 only) To change between defined e-mail subjects. Scroll through the list of e-mail subjects by repeatedly pressing F6...
  • Page 98 Using the Document Server 1. Start the Web browser. 2. Enter the name or IP address of your Document Server on the location/address line. Example: http://172.16.253.80 This displays the Document Server Home Page 3. Click Destinations. The table lists the available destinations. 4.

  • Page 99: Adding Temporary Profiles (Axis 7000 Only)

    User’s Manual Adding Temporary Profiles (AXIS 7000 only) If you have tried all the available profiles but are still not satisfied with the result of your scanned image, you can add a temporary profile from the Web browser interface. 1. Start the Web browser.

  • Page 100: Changing The Name Of The Scanned Image Files (Axis 7000 Only)

    Using the Document Server Changing the Name of the Scanned Image Files (AXIS 7000 only) To change the name of the scanned image file perform these instructions from the Document Server control panel and keyboard: 1. Select one or more file destinations.

  • Page 101: Adding A Temporary E-Mail Subject

    Document Server. If you want to send a scanned document with an alternative e-mail subject, you can add a temporary e-mail subject using either: • standard PC keyboard (AXIS 70/70U/7000) • standard Web browser (AXIS 7000) Follow the instructions below to add a temporary e-mail subject to the list: 1.

  • Page 102: Scanning Parameters

    If you do not specify anything, the default settings will be used. The AXIS 7000 comes pre-installed with 10 standard profiles designed to cover most needs. The AXIS 70 comes with 4 standard PDF profiles. Refer to “Predefined Profiles ”on page 103 for details.
  • Page 103 User’s Manual Scanning color images to JPEG/JFIF can be time consuming due to the amount of computation performed by the AXIS 7000. You should therefore avoid using a higher resolution than is really needed. “Color low” (75 dpi) is normally sufficient for web publishing of color images.

  • Page 104: Sending To Your Web Browser (Axis 7000 Only)

    By default the double-sided (Duplex) parameter is set to off. Follow these steps to scan to your Web browser: 1. Place the material in your scanner device. 2. Start the Web browser. 3. Enter the name or IP address of the AXIS 7000 on the location/address line: Example: http://172.16.253.80 4.
  • Page 105 One single page or a stack of paper in the sheet feeder: Several separate pages or stacks of paper: During the scanning this message appears on the display: 11. When you have pressed Send image is completed, the AXIS 7000 is released for other users to access. Notes: •...

  • Page 106: Viewing Image Files

    PCL format, that is supported by most printers. Although the AXIS AXIS 7000 does not rely on any product-specific software installed on each client, tools for viewing and manipulating the images are required.
  • Page 107 The AXIS 7000 is compatible with the majority of today’s popular tools. However, if you find a tool that is not supported by the AXIS 7000, we would like to know about it. For information on how to contact us see “Preface” on page 5.

  • Page 108: Meta Information

    The Meta Information functionality requires that there is a keyboard connected to the AXIS 7000. If the Meta Information functionality is enabled and you do not have a keyboard connected you will receive the Error Message “Meta Data Enabled. Key- board required”.
  • Page 109 The XML DD (Document Description) file specifies what the user will be prompted for, and the format and contents of the output information file. The file is limited to a size of 50 000 bytes. The AXIS MetaData DTD defines the syntax of the XML DD file. For more information see “Meta Information DTD”...

  • Page 110: Example: Archiving

    Meta Information Example: Archiving Example: Invoice Example: Job applications Example: Archiving Electronic Archive (File server) You have an electronic archive (file server) for your scanned documents and you want to store certain information together with each document. The administrator can, for example, request the following information before scanning the document: •...

  • Page 111: Version Number

    User’s Manual 4. Version Number 5. Classification 6. Level of Importance In this example the information is always asked and is not associated with any specific destination. The XML DD file generates the required messages (1 to 6) in this example. XML DD file 1.
  • Page 112 Meta Information 3. Name of the Issuer: (This information is not required) <MetaData Required = "no" Id = "DOC_ISSUER" Prompt = "Doc Issuer:" DefaultValue = "DEFAULT_ISSUER" /> 4. Document Version Number: (This information is not required) <MetaData Required = "no" Id = "DOC_VERSION"...
  • Page 113 User’s Manual The information file will be sent to the “Archiving System” destination with the entered value - in this case the archiving system would be set to archive the document corresponding to the specified level of importance. <Output FileName="$DOC_IMPORTANCE$"> <To><Destination Description="Archiving System"/></To>...
  • Page 114 </NewArchiveDocument> The XML code is now complete. Save the file on an FTP server. For information on how to configure the AXIS 7000 to retrieve the XML DD file, see “Retrieving the XML DD file” on page 127. When the user wants to scan and send a document a destination is...
  • Page 115 User’s Manual 1. The following prompt will appear on the message display when the Add/Send key has been pressed. The user is prompted to enter the information and then press Enter. The star indicates that this is required Meta Information and that the user cannot scan without entering the requested information.
  • Page 116 Meta Information 5. The user is prompted to enter the level of importance by which the document is to be archived. The specified default value appears in the display. Using the UP/Down arrows the other values can be selected. Doc Importance: Medium User’s Manual...
  • Page 117 User’s Manual Here is the same XML DD file in full: <?xml version="1.0"?> <!DOCTYPE MetaDataFile SYSTEM "metadata.dtd"> <MetaDataFile> <AlwaysAsk> <MetaData Required = "yes" <MetaData Required = "yes" <MetaData Required = "no" <MetaData Required = "no" <MetaData Required = "hidden" <MetaData Required = "yes" </MetaData>...

  • Page 118: Example: Invoice Handling

    Meta Information User’s Manual Example: Invoice Handling Invoice The administrator wants to send the following information with the scanned image (as specified in the “Invoice” example above): The information is associated with the destination. When a destination with associated Meta Information is selected the user will be prompted to enter the requested information.

  • Page 119: Required Information

    User’s Manual XML DD file 1. Invoice number: (Required Information) <?xml version=”1.0”?> <!DOCTYPE MetaDataFile SYSTEM “metadata.dtd”> <MetaDataFile> <Ask><When><Destination Description= “Accounts”/> <Destination description=”Orderers”/></When> <MetaData Required=”yes” Id=”INVOICE_NO” Prompt=”Invoice No:” ErrorMessage= “Wrong No!” DefaultValue= “00000” Pattern= “0-9]{5}” /> 2. Date of Payment: (Required Information) <MetaData Required=”yes”...
  • Page 120 Meta Information Information File XML DD file Entering the Required Meta Information Invoice Handling The destination selected by the user will receive the image and the Information File. The Information File will contain the following Meta Information. MetaData] INVOICE_NO = 12345 DUE_DATE = 05/05/2000 ORDERER = Name Here is the same XML DD file in full:...

  • Page 121: Example: Job Applications

    User’s Manual 1. The user is requested to enter the number of the invoice and press Enter. If the entered value is incorrect according to the pattern the following display will be shown for two seconds before returning to the previous prompt.
  • Page 122 Meta Information XML DD file 1. Job Description: (Required information) <?xml version = "1.0"?> <!DOCTYPE MetaDataFile SYSTEM "metadata.dtd"> <MetaDataFile> <Ask><When><Destination Description="Job Applications" /></When> <MetaData Required = "yes" Id = "JOB_ID" Prompt = "Job Ref:" ErrorMessage = "Wrong Job Ref!" Pattern = "0-9]{2}-a-zA-Z]{2}-0-9]{5}" DefaultValue = "00-aa-00000"...
  • Page 123 </Ask> </MetaDataFile> Note: The administrator can choose to output information internally stored in the AXIS 7000. For a list of these variables, see“Internally Defined Variables” on page 131. Information File The destination selected by the user will receive the image and the information file.
  • Page 124 Meta Information Entering the Required Meta Information Job Applications Note: The administrator has the option to specify the extension of the Information File when saving the file on the FTP server under admin|Destinations|new File Destination. If the extension is not specified the default value will be used. When the user wants to scan and send a document a destination is selected from the list: Send to:...
  • Page 125 User’s Manual 3. The user is prompted to enter the name of the applicant and then press Enter. The star indicates that this is required Meta Information and that the user can not proceed without entering the requested information. 4. The user is prompted to enter the date of birth of the applicant. This information is not required and can be ignored by pressing Menu.
  • Page 126 Meta Information XML DD file Here is the same XML DD file in full: <?xml version = "1.0"?> <!DOCTYPE MetaDataFile SYSTEM "http://10.13.16.165/admin/support/xml_parser.shtml?GetDTD=yes"> <MetaDataFile> <Ask><When><Destination Description="Job Applications" /></When> <MetaData Required = "yes" Id = "JOB_ID" Prompt = "Job Ref:" ErrorMessage = "Wrong Job Ref!" Pattern = "0-9]{2}-a-zA-Z]{2}-0-9]{5}"...

  • Page 127: Retrieving The Xml Dd File

    3. This brings you to the AXIS 7000 Home Page. Click admin. Log on as described in “Accessing the Tools” on page 37. 4. Click the Edit button on the This AXIS 7000 page and then click the Meta Information tag to display the page where you specify the Meta Information parameter settings.
  • Page 128 6. Click Apply to save your changes, then click OK to return to the This AXIS 7000 page. If you want to return to the This AXIS 7000 page without saving your changes click Cancel. Each MetaData object is defined in the XML DD (Document Description) file.
  • Page 129 User’s Manual Example: • Prompt=”Due Date:” Pattern= “0-9]{2}/0-9]{2}/0-9]{2}” • Prompt=”Orderer name:” Pattern= “.+” The format is enclosed into a string delimited by the quote (““) character, new lines are not accepted in the regular expression. The regular expressions are described here: Character Description empty string only...
  • Page 130 Telephone number "(123) 123-1234" "(123)1231234" "(123) 123 1234" Name: "John Doe" "John" ZIP code "12345" "12 345" Time : "1:05:59 AM" "1:05:59 am" "1:05:59 PM" "1:05:59 pm" "1:05 AM" URL : "http://www.ax- is.com/prod/index.html" "ftp://ftp.axis.com/pub/" "www.axis.com" "http://www2.lemonde.fr/arti- cle/0,2320,seq-2039-53663-MI A,00.html"...
  • Page 131 User’s Manual Internally Defined There are several internal variables defined by the AXIS 7000 that can Variables be output in the Information File. These internal variables are listed below. Example: <Format> The image is located at $INT_FILE_URL$ The time at the moment of scanning was $INT_TIME$ </Format>...
  • Page 132 Specifies the selected subject. Specifies the e-mail address of the user. Specifies the description of the user. Specifies the MAC address of the Axis Net- work Document Server that produced the im- age file. The date when the counter was last reset...

  • Page 133: Troubleshooting

    User’s Manual Troubleshooting This appendix helps you to: • Restore factory default settings to the AXIS 70/70U/7000 • Interpret the Document Server front panel indicators • Interpret the Document Server error messages • Display the log file Restoring Factory Default Settings...
  • Page 134 2. Enter the name or the IP address of the Document Server in the location/address field. The Document Server Home Page is displayed. 3. Click admin. 4. Click Factory Defaults. The Document Server will now restart with the factory default settings. User’s Manual Example AXIS 7000...

  • Page 135: Front Panel Indicator Conditions

    User’s Manual Follow these steps to restore the default settings using FTP: 1. Log in to the Document Server with the command ftp Internet address < name or IP address assigned to your Document Server. 2. You will be prompted for user id and password. Use the user id which has the default password 3.

  • Page 136: Error And Warning Messages

    This table lists the error and warning messages that might appear on the Document Server message display. Some error messages are applicable to the AXIS 7000 only: Message A timeout has occurred on the scanner, the job has been canceled User’s Manual...
  • Page 137 Illegal LDAP filter specified Illegal queue for: Incorrect Value Invalid field in SCSI CDB (AXIS 70/7000) Invalid field in SCSI parameter list (AXIS 70/7000) Invalid LDAP credentials (e.g. invalid user or password) Invalid SCSI command (AXIS 70/7000) Invalid Windows NT...
  • Page 138 Scanner not supported Scanner warming up, please retry Scanning failed SCSI command sequence illegal (AXIS 70/7000) SCSI parameter length illegal (AXIS 70/7000) SMTP Authentication is not supported on xxx SMTP Authentication failed for user xxx User’s Manual Description The information file could not be stored on the FTP server.

  • Page 139: Displaying The Log File

    User’s Manual Message xxx is an invalid SMTP Authentication protocol SMTP Authentication needs an authenticated user The ADF cover is open, please check and retry The user specified for LDAP is invalid Unresolved name: <server name> USB Device not supported USB Hub not supported User and password are required to connect to this LDAP server...
  • Page 140 Troubleshooting Web Browser Follow these steps to display the log file from a Web browser: 1. Start the Web browser. 2. Enter the name or IP address of the Document Server in the location/address field: Example http://172.16.253.80 3. The Document Server Home Page is displayed. Click admin. 4.

  • Page 141: Ldap

    LDAP works differently depending on the organization and the structure of the system. Structure Example A structure can look like this: Example: Organization Country Organization Unit Common Attribute Types These are the most typical attribute types (the LDAP server implementation should understand these attribute types): AXIS Engineering Marketing LDAP Sales...
  • Page 142 LDAP Attribute Type Matches Describes the kind of object which the entry represents. objectClass Contains the name of an object. If the object is a person, it is typically the person’s full name. Contains the family name of a person. Contains a two-letter country code.
  • Page 143 User’s Manual Filter Type Greater than or equal Less or equal than Presence Using the Boolean operators and a prefix notation, the basic filters can be combined to form more complex ones. The ‘&’ character represents AND, the ‘|’ character represents OR and the ‘!’ character represents NOT.
  • Page 144 Here are some advanced search examples: Searched All persons in Sweden. All entries at Axis independent of country, except the ones called Smith. All persons at Axis Marketing in Sweden. All persons with a common name contain- ing “bert”...

  • Page 145: Meta Information Dtd

    User’s Manual Meta Information DTD (AXIS 7000 only) Meta Information DTD The DTD (Document Type Definition) is a specific definition of the rules and syntax that the DD (Document Description) file must follow. It contains the definition of the element hierarchy and relation between these elements in the hierarchy.
  • Page 146 Meta Information DTD DESCRIPTION:This entity contains the domain of this DTD.=========================================== --> <!ENTITY MD_DOMAIN "XML meta data"> <!-- ======================================== ELEMENT:MetaDataFile PARENT:None CHILD:AlwaysAsk (optional) (zero or more) ATTRIBUTES:None DESCRIPTION:This element is the root element. It allows the Administrator to define meta data that will always be requested (gathered in the "AlwaysAsk"...
  • Page 147 User’s Manual <!ELEMENT AlwaysAsk (MetaData+, Output?)> <!-- ======================================== ELEMENT:Ask PARENT:MetaDataFile CHILD:When (one) MetaData (one or more) Output (optional) ATTRIBUTES:None DESCRIPTION:This element gathers the different meta data that is Destination dependent. The Administrator is able to specify the meta data which is to be requested from the User on selecting a specific destination (gathered in the "When"...
  • Page 148 Meta Information DTD User’s Manual before the User can proceed with the scanning. MetaData with the "Required" attribute defined as "hidden", is useful when the administrator wants to define a default value that will help in processing the information entered by the User. This attribute indicates the system and name the MetaData is known by.
  • Page 149 User’s Manual This attribute contains the regular expressions that describe the expected format in the value entered by the User. For more details on the Regular Expression syntax see the User’s Manual. The default value for this attribute is the match-everything pattern (".*").
  • Page 150 Meta Information DTD User’s Manual DESCRIPTION:This element contains a specific value for a Meta Data. This allow the User to choose the value of a certain Meta Data among several value.========================================= --> <!ELEMENT Value (#PCDATA)> <!-- ========================================== ELEMENT:When PARENT:Ask CHILD:Destination (one or more) ATTRIBUTES:None DESCRIPTION:This element contains a list of the different destinations that trigger the request of...
  • Page 151 Meta Information DTD CHILD:To (optional) Format (optional) ATTRIBUTES:FileName This attribute indicate to the AXIS 7000 which template it should use in order to determine the remote file name. This template can contain references to Meta Data’s Id, in order to create a file name that is created with the values entered by the User.

  • Page 152: The Parameter List

    DefaultPaperSize TemporaryDestinations TemporaryProfiles WebScanning This table below displays the AXIS 7000 parameter list. The middle column shows applicable default values, and the right-hand column a brief description of the parameter. Some parameters may not be applicable in the AXIS 70/70U.
  • Page 153 Specifies an e-mail address to be associated with the F9 key on the external keyboard (if connected) Specifies the AXIS 7000 IP address, which must be a unique and valid address to prevent conflicts with other network devices.
  • Page 154 Description =www.company.name Specifies the URL to a customized link, e.g. to your company’s web site. The link will be available from the AXIS 7000 Web browser interface. Specifies the URL to the image that will indicate the customized external link.
  • Page 155 Specifies the e-mail address of the person responsible for the administration of the AXIS 7000. Note: Be sure to configure the AXIS 7000 with a valid SMTP reply address. Specifies the text that will appear on the Subject line of the e-mail containing the scanned image.
  • Page 156 12 hours. =mail Specifies the name or IP address of the SMTP mail server that provides the e-mail facilities for the AXIS 7000. If you are using DNS, specify the name. Otherwise, specify the IP address. E.g.
  • Page 157 Specifies the name of the field that contains the e-mail address Specifies whether the AXIS 7000 is to search for the e-mail address and common name attribute using a ‘substring’ search or an ‘equal’ search. Indicates whether the Meta Information functionality is used or not.
  • Page 158 Defines the option to store the sequence number on the FTP server. =name(URL) Specifies the name of the file destination. This is the name that will appear in the destination list on the AXIS 7000 message display. =Scan-to-URL (SMTP Specifies how the scanned image should be sent; that is by &...
  • Page 159 Specifies the LPD mode for the printer destination Specifies the name of the file destination. This is the name that will appear in the destination list on the AXIS 7000 message display. Specifies how the scanned image should be sent; i.e. by which protocol.
  • Page 160 =none Specifies the type of image enhancement. = no = 14 Specifies the number of paper sizes defined in the AXIS 7000. = PaperSize-A3 = PaperSize-A4 =PaperSize-A5 = PaperSize-B4 = PaperSize-B4(JIS)
  • Page 161 Meta Information file. Specifies the name used to log on to the server. Specifies the password used to log on. The directory where the AXIS 7000 will find the Meta Information file. Specifies the file that contains the Meta Information.
  • Page 162 Outline Extraction Automatic Separation Value Description =Static Threshold Specifies the name of the image enhancement profile. This is the name that will appear on the AXIS 7000 message display. =Fujitsu Static Specifies the type of image enhancement Threshold =Sharp Specify image processing parameters to improve image...

  • Page 163: Updating The Software

    You should have your present version numbers ready to compare against the latest software issues from Axis. Axis Web Site Check the Axis web site at http://www.axis.com where you can download the latest versions of the software. Anonymous FTP You can also get files and information through anonymous ftp: log in to ftp.axis.com and go to the /pub/axis/ directory.
  • Page 164 <software file> to flash before downloading. • Downgrading to a software version lower than 2.22 is not possible if the current soft- ware version is 2.22 or above (AXIS 7000 only). User’s Manual ftp <Internet is the name or Internet address pass.

  • Page 165: Technical Specifications

    Document Server support pages at http://www.axis.com or contact your local dealer. Device Connection SCSI-2 (AXIS 70 / AXIS 7000) USB 1.1 (AXIS 70U) Supported Printers AXIS 7000 - TCP/IP with Raw TCP or LPD printing supported. Bell+Howell, Canon, Epson, Fujitsu, Gestetner, Hewlett Packard, Technical Specifications...
  • Page 166 Document Server - Adobe PDF 1.2: The created PDF file contains compressed or uncompressed bit images in CCITT G.3/G.4 packbits or JPEG (24 bit) formats AXIS 7000 - TIFF 6.0: CCITT G.3 and G.4 for bilevel images, Packbits for grayscale images; both single- and multi-page images are supported AXIS 7000 - JPEG File Interchange Format (JFIF) for single-page color (24 bit) or grayscale (8 bit) images.
  • Page 167 Software Updates Flash memory allows central and remote updating of the Document Server software over the network using FTP. Hardware CPU: 32 bit RISC Controller (AXIS ETRAX 100LX) Flash memory: 2 Mbytes RAM: 16 Mbytes Logical Connection IEEE 802.2, IEEE 802.3, SNAP and Ethernet II frame types simultaneously.
  • Page 168 Technical Specifications Dimensions Weight Environmental Approvals EMC: Safety: Warranty Height: 1.7 in (4.3 cm) Width: 5.9 in (14.9 cm) Depth: 8.8 in (22.4 cm) 1.5 lbs (0.7 kg) Temperature: 40-105°F (5-40°C) Humidity: 20-80% RHG, noncondensing FCC: Part 15 Subpart B, Class B EN 55022 1998 Class B EN 55024 1998 EN 61000-3-2 2000...

  • Page 169: Glossary

    User’s Manual Glossary Automatic Document Feeder Advanced Interactive eXecutive. A version of the UNIX operating system from IBM that runs on various IBM computers including Mainframe systems Address Resolution Protocol. A protocol within TCP/IP networks that allows a host to find the physical address of a node on the same network Blind Carbon Copy.
  • Page 170 Glossary duplex HTML HTTP JFIF JPEG LDAP Meta Domain Name System. A hierarchical naming system that uses a combination of text names separated by periods to create a unique name Delivery Status Notifications. A method used to confirm the delivery of e-mails A scanner/printer with the capability to scan/print both sides of a page simultaneously...
  • Page 171 User’s Manual Message Disposition Notification. A method used to confirm the delivery of e-mails Management Information Base. A database of network configuration information used by SNMP and CMIP to monitor or change network settings Mini-DIN Connector used on a PC to connect a keyboard. If your keyboard has a PS/2 DIN connector, a DIN to Mini-Din adapter can be used MIME...
  • Page 172 Glossary TIFF UNIX WINS Transmission Control Protocol. The connection-oriented, transport-level protocol used in the TCP/IP suite of protocols Tagged Image File Format. Format for storing bit-mapped images. Typically used for scanned documents and uncompressed images A 32-bit multitasking, multiuser operating system originally developed by AT&T Uniform Resource Locator.
  • Page 173 Assigning an IP address 24 Associating image formats 107 Attachments in e-mails 61 Authentication 10, 37, 39, 91, 94 Authentication settings 55 AXIS Network Product CD 22 Axis WWW Home Page 163 Bcc Address 46, 51 BOOTP 25, 33 Built-in message 51...
  • Page 174 Index Indicators Busy 14 Network 14, 24 Power 14 Status 14 IP address 24 ARP 30, 31 BOOTP 33 control panel 26 DHCP 29 RARP 31 IPC 77, 78 Job separation sheets 95 JPEG 75 LDAP server 55, 166 Log file 139 Mail/Print Scan Counter 86 Measurement units 42 Message display 15...
  • Page 175 User’s Manual SMB 40 SMTP 90 SMTP authentication 46 Specifying scanning parameters 102 Status indicator 135 Subnet mask 26 Support services 6 Supported scanners 165 Temporary Destinations 101 Temporary e-mail destinations 41, 62 Temporary profiles 41 Text profile 75 TIFF 75 Time 40 URL for e-mail 61 USB 7, 172...

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