User Box Function; Setting The User Box - Konica Minolta bizhub 654e User Manual

3.4

User Box Function

3.4 User Box Function
For all users who have been authenticated through User/Account Authentication, the machine enables the
operation of registering and changing the User Box. It also enables the operation of acquiring or printing im-
age files saved in the User Box and sending of S/MIME encrypted image files.
User Box creates a User Box in the HDD as a space for storing an image file. User Box is available in three
different types: Personal User Box which only the user who has logged on through User Authentication can
use; Public User Box that is shared among two or more users who have previously registered; and Group
User Box that can be used by the user who has logged on through Account Authentication. Up to 1,000 User
Boxes can be registered.
When a user accesses a Public User Box, he or she is authenticated by a box password that meets the Pass-
word Rules. The password entered for the authentication purpose appears as "*" or "-" on the display.
When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is count-
ed.
Reference
- If a document is saved in the Copy mode, Fax/Scan mode, or User Box mode selected from the control
panel, or from an external memory, by specifying a User Box number that has not been registered, a
Personal User Box owned by the user who logged on through User Authentication or a Group User Box
owned by the account to which the user who logged on through User Authentication belongs is auto-
matically created. No Public User Boxes are automatically created.
- When a document is saved in a box with a box number yet to be registered specified from the PC, the
Personal User Box owned by the user who logged on through User Authentication is automatically reg-
istered.
- To use the external memory function, settings must be made by the administrator of the machine. For
details, contact the administrator of the machine.
- If Account Track has not been enabled, Group User Box cannot be created.
3.4.1

Setting the User Box

<From the Control Panel>
0 For the logon procedure, see page 3-2.
0 Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave
the machine, be sure first to log off from the user operation mode.
0 For the procedure to change the User Box setting, see page 3-23.
1
Log on to the user operation mode through User Authentication from the control panel.
2
Touch [Menu] ö [Utility].
3
Touch [One-Touch/User Box Registration].
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