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Oce 31x5e Maintenance Manual

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Océ 31x5E
Configuration and
Maintenance Manual

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  • Page 1 Océ 31x5E Configuration and Maintenance Manual...
  • Page 2 Océ-Technologies B.V. Trademarks Products in this manual are referred to by their trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respective companies. Copyright © 2004, Océ-Technologies B.V. Venlo, The Netherlands All rights reserved.

  • Page 3: Notes For The Reader

    This manual helps you to use the Océ 31x5E. The manual contains a description of the Océ 31x5E and guidelines to use and operate the Océ 31x5E. There are also tips to increase your knowledge of the Océ 31x5E and to help you manage the workflow even better.
  • Page 4 Océ 31x5E Configuration and Maintenance Manual...

  • Page 5: Table Of Contents

    About the users of the Océ 31x5E 11 About the Océ 31x5E 12 About the configuration of the Océ 31x5E 14 About the operator panel of the Océ 31x5E 16 Access the system 19 Enter or quit the key operator system 19...
  • Page 6 Disabling the Sleep Mode Timer 87 Chapter 8 Control the accounting system About the accounting system 90 Define the user accounts 92 About the system accounts 92 Make a valid user account 93 Create a new user-account record 94 Océ 31x5E Configuration and Maintenance Manual...
  • Page 7 Chapter 9 Maintain the system Add the toner 114 Add the staples 118 Empty the staple receptacle 123 Clean the Océ 31x5E 124 Chapter 10 Correcting Errors Change the Account-log mode 126 Restart the DAC 128 Delete the jobs 129 Restore the network settings 131 Inform the users about the Océ...
  • Page 8 Appendix C Miscellaneous 165 Reader's comment sheet 166 Addresses of local Océ organisations 168 Océ 31x5E Configuration and Maintenance Manual...

  • Page 9: Introduction

    Océ 31x5E Configuration and Maintenance Manual Chapter 1 Introduction...

  • Page 10: General Information

    The Configuration and Maintenance Manual describes the tasks that the Key Operator can perform using the key operator system of the Océ 31x5E. The user CD-rom, delivered with the Océ 31x5E, provides you with the user manuals in digital format. You can also find Quick Reference Cards on this CD-rom.

  • Page 11: About The Users Of The Océ 31X5E

    About the users of the Océ 31x5E Introduction The Océ 31x5E documentation approaches three types of users. Each type of user has defined tasks, related to the Océ 31x5E system. This Configuration and Maintenance Manual describes the tasks of the Key Operator (see ‘About the Configuration and Maintenance Manual’...

  • Page 12: About The Océ 31X5E

    About the Océ 31x5E Introduction The Océ 31x5E has been developed from a proven system creating high quality print, copy and scan jobs. The productivity and the print speed of the Océ 31x5E are successful in office and central reproduction departments.
  • Page 13 Features Control the jobs in a central reproduction environment by using Océ Job SubmitIT. An up-to-date design and improved ergonomics. Applications and methods to configure and maintain the Océ 31x5E system Method Description Key operator System on the The display screen on the machine pro- Océ...

  • Page 14: About The Configuration Of The Océ 31X5E

    About the configuration of the Océ 31x5E Introduction The main components of the Océ 31x5E include the following: The operator panel. The Océ 31x5E machine. The controller (DAC), extended with a web server. The system is connected to a print server, a scan server and the workstations in order to finish the print and scan jobs.
  • Page 15 Number Part Function Automatic document Equipment, to copy or scan a set of feeder 1-sided or 2-sided standard origi- nals. Access to platen Equipment, to copy or scan the non-standard originals. One side of the original is scanned at a time. Original receiving bin Equipment, to collect the origi- nals, processed by the automatic...

  • Page 16: About The Operator Panel Of The Océ 31X5E

    About the operator panel of the Océ 31x5E Introduction The operator panel contains the display screen and the keys. The display screen shows the available settings, the feedback graphics and a message box. The Océ 31x5E has three main operating modes.
  • Page 17 Key, to scan or copy the separate job Combine key ■ parts. Key, to activate or quit the interrupt Interrupt key ■ mode. The display screen [3] The display screen of the Océ 31x5E [3] The display screen of the Océ 31x5E Introduction...
  • Page 18 ■ activated function is black. The function box contains the Function box ■ values of a function. If the function is not available the Not available function ■ function and values names are gray. Océ 31x5E Configuration and Maintenance Manual...

  • Page 19: Access The System

    The key operator system contains the settings to change, or restore, the default configuration of the Océ 31x5E. You can enter the key operator system if the Océ 31x5E is not processing a job. A PIN is required to make the settings available. Only Océ Service can change the Key Operator PIN.
  • Page 20 Select 'Key operator' . Press the Start key . Enter the Key Operator PIN. Quitting the key operator system Activate the 'Basic settings' section. Press the 'Quit Key Operator System' function key. Press the Start key . Océ 31x5E Configuration and Maintenance Manual...

  • Page 21: Changing The Default Pin Of The Key Operator

    Changing the Default PIN of the Key Operator Introduction The Key Operator has a default PIN to access the Key Operator System on the machine. You can change the default PIN if you want to use a different PIN. Before you begin Enter the key operator system.

  • Page 22: Switch The Dac Off Or On

    Activate the 'Print settings' section. Open the 'DAC control' card. Press the 'DAC' function key to select 'Stop' . Quit the key operator system. Switching the DAC on Press the ON / OFF switch on the DAC. Océ 31x5E Configuration and Maintenance Manual...

  • Page 23: Switch The Océ 31X5E Off Or On

    ON / OFF button. Before you begin The Océ 31x5E can have a key switch to protect access. If there is a lock available, check to insure that the key is available. The system requires eight minutes to reach the operating temperature.
  • Page 24 Switching the Océ 31x5E on Turn the key to the right in the horizontal position, if a key switch is available. Press the green ON / OFF button. Océ 31x5E Configuration and Maintenance Manual...

  • Page 25: Set The Defaults

    Océ 31x5E Configuration and Maintenance Manual Chapter 2 Set the defaults...

  • Page 26: Define The Default Job Settings

    DHCP is used to obtain the IP address. 'Use BootP' BootP is used to obtain the IP address. Before you begin Enter the Key Operator System. Illustration [9] Obtain the IP address [9] Obtain the IP address Océ 31x5E Configuration and Maintenance Manual...
  • Page 27 Entering the IP address information Activate the 'Print settings' section. Open the 'Network' card. Press the 'Obtain IP address' function key to select the address assignment. Illustration [10] Enter the IP address [10] Enter the IP address Manually defining the IP address Activate the 'Print settings' section.
  • Page 28 Check to see that 'Manual' is selected in the 'Obtain IP address' function box. Press the 'Default gateway' function key. Use the numeric keys to enter the default gateway. You can use the arrow keys to navigate. Press the start key to confirm the default gateway. Océ 31x5E Configuration and Maintenance Manual...

  • Page 29: Define The Default Operating Mode

    Define the default operating mode Introduction You can define the default operating mode. The selected operating mode must match the most started jobs. Before you begin Enter the Key Operator System. Illustration [13] Define the default operating mode [13] Define the default operating mode Defining the default operating mode Activate the 'Machine' section.

  • Page 30: Change Or Restore The Default Job Settings

    The Océ 31x5E has a collection of job settings, defined by Océ. You can change the Océ settings, according to the requirements of your company or department. The Océ 31x5E allows you to recover the Océ defined settings, at your convenience.
  • Page 31 Changing the default job settings Activate the 'Machine' section. Open the 'Console defaults' card. Press the 'Use job settings' function key to select 'Current' . Press the start key to confirm. Restoring the default job settings Activate the 'Machine' section. Open the 'Console defaults' card.

  • Page 32: Change The Default Reset Time

    A timer starts if the user presses a key, opens a door or places the originals. When the reset time has expired, the Océ 31x5E returns to the default operating mode and the default job settings are displayed. The user loses the changed settings.
  • Page 33 Exit the key operator system. Check to insure that the reset time is set for your needs. The Océ 31x5E must return to the default operating mode after the reset time has expired. If 'No reset' is selected, the default operating mode will not be restored.

  • Page 34: Change The Display Language

    Change the display language Introduction The Océ 31x5E allows you to select one of fourteen display languages. Before you begin Enter the key operator system. Illustration [17] Change the display language [17] Change the display language Changing the display language Activate the 'Basic settings' section.

  • Page 35: Define The End-Of-Job Confirmation

    Define the end-of-job confirmation Introduction To help the non-experienced user, you can define a supplementary user request to finish the jobs with different job parts. To assemble the job parts, the user must press the combine key and confirm the end of the job with the start key .

  • Page 36: Enter The Telephone Number Of The Key Operator

    Enter the telephone number of the Key Operator Introduction If an error is reported, the Océ 31x5E asks the user to call the Key Operator. A telephone number can be a part of the message. You can change or ignore the telephone number.

  • Page 37: Define The Access Control

    Define the access control About the access-secured system Introduction An access-secured system allows you to perform the following tasks: Define which users can access the machine to start mailbox, copy and scan ■ jobs. Define which user can perform automatic print jobs. ■...
  • Page 38 PIN instead of using coins or a credit card. When automatic printing is not secured, each user with a network user name can print the automatic print jobs, without a charge. Océ 31x5E Configuration and Maintenance Manual...

  • Page 39: Enable The Copy Control Device

    Enable the copy control device Introduction The copy control device is connected externally to the machine. The system gives access to external users who are not authorized in the accounts database. The external user must insert coins or a credit card to gain access to the machine.
  • Page 40 [22] Enable the copy control device [22] Enable the copy control device Configuring the copy control device Activate the 'Accounting' section. Open the 'General' card. Press the 'Copy control device' function key to select 'Enabled' . Océ 31x5E Configuration and Maintenance Manual...
  • Page 41 Check Quit the key operator system. To check the selection, make a test job. Open the Accounting system, to see if the test job is charged to the Copy control device account (see ‘Print the accounts-database file’ on page 109). Set the defaults...

  • Page 42: Secure Access To The Machine

    Secure access to the machine Introduction The Océ 31x5E allows you to secure access to the machine (see ‘About the access-secured system’ on page 37). If the machine is secured, the user must enter a unique PIN, to enter the display screen menu and to start the jobs.
  • Page 43 Illustration [24] Secure the machine-access [24] Secure the machine-access Defining machine security Activate the 'Accounting' section. Open the 'General' card. Press the 'Access to machine' function key to select 'Secured' or 'Unsecured' . Check Exit the key operator system. Check to insure that the access is controlled according to your needs. Set the defaults...

  • Page 44: Secure Automatic Printing

    When a user sends a mailbox job to the machine, a user ■ account record is automatically added to the accounts database. In order to enable the user to enter the mailbox, you must define a PIN, if the machine access is secured. Océ 31x5E Configuration and Maintenance Manual...
  • Page 45 Before you begin Enter the key operator system. Check to insure that the access-security has been defined (see ‘Secure access to the machine’ on page 42). Illustration [25] Secure automatic printing [25] Secure automatic printing Defining the automatic printing security Activate the 'Accounting' section.

  • Page 46: Define The Job Charges

    Define the job charges Introduction The Océ 31x5E default charge is one click for each job page side that is copied or printed. You can define the charge for the following output: 2-sided output. Select a factor. ■ A3 (11 x 17") output. Select a factor.
  • Page 47 Defining the job charge for 11 x 17" output Activate the 'Accounting' section. Open the 'Charges' card. Press the '11x17 output' function key to select '1' or '2'. Defining the job charge for a blank page Activate the 'Accounting' section. Open the 'Charges' card.

  • Page 48: Control The Access To The Machine Components

    Clear the paper jams in the paper-compartment unit. ■ Secondly, you can instruct the users to call the Key Operator. The Océ 31x5E instructs the users to call the Key Operator if a paper tray is empty or a paper jam occurs.
  • Page 49 Before you begin Enter the key operator system. Illustration [28] Permit the users to access the paper trays [28] Permit the users to access the paper trays Preventing access to the paper trays Activate the 'Machine' section. Open the 'Error information' card. Press the 'Access to trays' function key to select 'Key operator' .

  • Page 50: Control The Access To The Special Feeder

    The users can use the special feeder to feed the special material that is not available or allowed in the paper trays See configuration of the Océ 31x5E. If you disable the special feeder, the special feeder function is not selectable on the display screen menu.
  • Page 51 Before you begin Enter the key operator system. Illustration [31] Permit the users to access the special feeder [31] Permit the users to access the special feeder Preventing access to the special feeder Activate the 'Machine' section. Open the 'Basic settings' card. Press the 'Special feeder' function key to select 'Disabled' .
  • Page 52 Océ 31x5E Configuration and Maintenance Manual...

  • Page 53: Control The Input

    Océ 31x5E Configuration and Maintenance Manual Chapter 3 Control the input...

  • Page 54: Define The Paper Trays For The Report Jobs

    Define the paper trays for the report jobs Introduction The Océ 31x5E has four paper trays located in the paper compartment. The size, orientation and supply of any paper, placed in the trays, is displayed in the user-display screen. The user can make reports with paper from several paper trays.
  • Page 55 Check Exit the key operator system. To check the selection, make a test report job. Place the necessary materials in the paper trays. Check to insure that the material is set for your needs. Control the input...

  • Page 56: Define The Folio Size

    Therefore, you must indicate which type is placed in tray 1. The automatic document feeder can detect the different folio sizes. The Océ 31x5E supports the following folio sizes: 'Folio' (12.4 x 8.4 inches). ■...
  • Page 57 Check Exit the key operator system. To check the selection, make a test copy job. Use an original of the selected Folio size. The original information must fit correctly on the copy page. Control the input...

  • Page 58: Link The Paper Trays

    [34] Link the paper trays Linking the paper trays Activate the 'Machine' section. Open the 'Paper trays' card. Press the 'Link paper trays' function key. Use the arrow keys to select the tray or trays. Océ 31x5E Configuration and Maintenance Manual...
  • Page 59 Canceling the link between paper trays Activate the 'Machine' section. Open the 'Paper trays' card. Press the 'Link paper trays' function key to select 'None' . Check Exit the key operator system. To check the selection, make a test copy job. Fill paper tray 4 with a few sheets.
  • Page 60 Océ 31x5E Configuration and Maintenance Manual...

  • Page 61: Control The Output

    Océ 31x5E Configuration and Maintenance Manual Chapter 4 Control the output...

  • Page 62: Define The Banner Pages

    [35] Enter the banner page settings Defining the banner pages Activate the 'Print settings' section. Open the 'Banner pages' card. Press the 'Banner page Mailbox jobs' or 'Banner page automatic jobs' function key to enter the selection. Océ 31x5E Configuration and Maintenance Manual...
  • Page 63 Allocating the paper tray for banner pages Activate the 'Print settings' section. Open the 'Banner pages' card. Press the 'Tray for banner pages' function key to select the required paper tray. Check Exit the key operator system. To check the selection, make a test print job. Place the necessary material in the paper tray.

  • Page 64: Change The Default Margin Shift

    Adjust the margin shift with the arrow keys Check Exit the key operator system. To check the selection, make a test copy job. Check that the default margin shift is set for your needs. Océ 31x5E Configuration and Maintenance Manual...

  • Page 65: Control The Print Mode

    Océ 31x5E Configuration and Maintenance Manual Chapter 5 Control the print mode...

  • Page 66: Define The Mailbox Input

    Attributes A print job becomes a mailbox print job in the following circumstances: The user selects 'To mailbox', 'Security' or 'Special feeder', in the Océ 31x5E ■ printer driver. The user, who sends a print job, is not authorized to use the printer directly.

  • Page 67: Control The Automatic Print Jobs

    Control the automatic print jobs Introduction The users can instruct the Océ 31x5E, through the printer driver, that the print job must be stored in the mailbox. If the job is not a mailbox job, the job is sent to the print queue.
  • Page 68 Check Exit the key operator system. To check the selection, make a test print job. Check that the print operation on the Océ 31x5E is according to your purposes. Océ 31x5E Configuration and Maintenance Manual...

  • Page 69: Suspend Automatic Printing

    Before you begin Enter the key operator system. The Océ 31x5E allows you to restrict the automatic print jobs so that all Note: print jobs are stored in the mailbox (see ‘Control the automatic print jobs’ on page 67).
  • Page 70 Exit the key operator system. To check the selection, start a print job. Enter the settings for an automatic print job in the Océ 31x5E printer driver. The automatic print job is not printed until you again change the setting to continue the automatic printing.

  • Page 71: Control The Jobs Without An Océ Job Ticket

    Océ job ticket. The Océ 31x5E allows the user to control the Océ job features through the operator panel. Therefore, the print job must become a mailbox job. You can instruct the Océ 31x5E to send all jobs without an Océ job ticket to the mailbox. Before you begin Enter the Key Operator System.

  • Page 72: Control The Time Delay For Print Jobs

    Print job delay timer. ■ The print job delay timer starts when an automatic print job is complete. During the delay, the users can use the Océ 31x5E for other work. Announced delay timer. ■ The announced delay timer starts before the end of the print job delay.

  • Page 73: Define The Printing Delay For The Automatic Print Jobs

    Define the printing delay for the automatic print jobs Introduction The printing delay is determined by the following two items (see ‘About the printing delay’ on page 72). Print job delay (10 - 300 seconds). ■ Announced delay (10 - 100 seconds). ■...
  • Page 74 10 second steps. Check Exit the key operator system. To check the selection, send a series of automatic print jobs to the machine. Check that the timers work according to your purposes. Océ 31x5E Configuration and Maintenance Manual...

  • Page 75: Control The Interrupt Mode

    Control the Interrupt mode Disable the interrupt mode Introduction The interrupt mode allows users to suspend a large job so that a new job can be started. The suspended job continues after the new jobs are completed and the user exits the interrupt mode. You can disable the interrupt mode if the interrupt mode proves to be unacceptable to the users.
  • Page 76 Check Exit the key operator system. To check the selection, make a test copy job. Press the interrupt key after the first set has been printed. The interrupt mode is not entered. Océ 31x5E Configuration and Maintenance Manual...

  • Page 77: Obtain The System Information

    Océ 31x5E Configuration and Maintenance Manual Chapter 6 Obtain the system information...

  • Page 78: Print The Dac Reports

    Press the 'Configuration report' or the 'System log report' function key. Press the start key to confirm. Check Exit the key operator system. The selected report will be printed after you have left the key operator system. Océ 31x5E Configuration and Maintenance Manual...

  • Page 79: Reading Job-Page Counters

    Reading Job-page Counters Introduction The Océ 31x5E records the number of job-page clicks and page charges. The Océ 31x5E provides the following procedures for retrieving the job counters: The key operator system records the number of job-page clicks for each ■...
  • Page 80 Illustration [45] Open the front door [45] Open the front door [46] Read the total counter [46] Read the total counter Reading the total counter Open the front door. Read the total counter. Océ 31x5E Configuration and Maintenance Manual...

  • Page 81: Check The Machine Memory

    Check the machine memory Introduction The default size of the machine memory is 128 Mb, but this can be extended. You can check the machine memory in the configuration report (see ‘Print the DAC reports’ on page 78). If the scan module is not installed, check the machine memory in the key operator system.

  • Page 82: Check The Machine Number

    [47] Check the machine number Checking the machine number Activate the 'Basic settings' section. The 'Scan counter' function box shows the machine number. If the scan module is not installed, the function is called 'Memory' . Note: Océ 31x5E Configuration and Maintenance Manual...

  • Page 83: Define The Energy Save Timers

    Océ 31x5E Configuration and Maintenance Manual Chapter 7 Define the energy save timers...

  • Page 84: About The Energy Save Modes

    Océ Service can reconfigure the energy save modes when the default settings prove to be unacceptable to the users. Low power mode The Océ 31x5E switches to the low power mode after the expiration of the low power time. The Océ 31x5E switches from the low power mode in the following circumstances.

  • Page 85: Set The Energy Save Timers

    The machine requires 8 minutes to switch back from the sleep mode. Before you begin Enter the key operator system. Illustration [48] Define the energy save timers on the Océ 31x5E [48] Define the energy save timers on the Océ 31x5E Defining the low power timer Activate the 'Machine' section.
  • Page 86 Use the left arrow key and right arrow key to increase or decrease in 10 second steps. Check Exit the key operator system. Check to see if the timers work according to your needs. Océ 31x5E Configuration and Maintenance Manual...

  • Page 87: Disabling The Sleep Mode Timer

    Disabling the Sleep Mode Timer Introduction You can disable the sleep mode timer if the maximum settings prove to be unacceptable to the users. Océ Service must reconfigure the system so that you can disable the sleep mode. An Océ 31x5 machine does not have the sleep mode function. You can Note: only set the automatic switch off time.
  • Page 88 Océ 31x5E Configuration and Maintenance Manual...

  • Page 89: Control The Accounting System

    Océ 31x5E Configuration and Maintenance Manual Chapter 8 Control the accounting system...

  • Page 90: About The Accounting System

    ■ Records the number of job pages that each user has made. ■ The Océ 31x5E allows you to maintain the accounts database in the key operator system. You can also use the Océ System Configuration to maintain the accounts Note: database.
  • Page 91 Accounts-database records You can add, change or delete the records to maintain the accounting system. You can define the authorization and the job-page limit for each user or each group of users. Control the accounting system...

  • Page 92: Define The User Accounts

    The job pages are charged to this system ac- vice count if the copy control device is enabled. Copier user ac- 99999 The job pages are charged to the user ac- count count only if the access-security is disabled. Océ 31x5E Configuration and Maintenance Manual...

  • Page 93: Make A Valid User Account

    Make a valid user account Introduction If you have secured the access to the machine, create valid user accounts to allow the users to enter the display screen menu (see ‘About the access-secured system’ on page 37). Before you begin Check to insure that access to the machine has been secured (see ‘Secure access to the machine’...

  • Page 94: Create A New User-Account Record

    109). Use the file-transfer feature in the Océ System Configuration. The operator panel on the Océ 31x5E does not provide the alphanumeric keys to add the network-user name to the records. Therefore, to create a user account permitting at least the print mode, use procedure 2, 3 or 4.
  • Page 95 96). Create a user account with a network user name Ask the user to print to the Océ 31x5E. Open the mailbox of the user if the user has printed to the mailbox. If the job was automatically printed, the record is added directly.

  • Page 96: Maintain The Accounts Database

    Activate the 'Accounting' section. Open the 'List of accounts' card. Press the 'Change account number' function key. Enter a unique 5-digit account number in the 'Number' function box. Press the start key to confirm. Océ 31x5E Configuration and Maintenance Manual...
  • Page 97 Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Control the accounting system...

  • Page 98: Assign Or Change A Pin

    Open the 'List of accounts' card. Use the arrow keys to select the record of the user account. Press the 'Change PIN' function key. Enter a unique 5-digit PIN. Press the start key to confirm. Océ 31x5E Configuration and Maintenance Manual...
  • Page 99 Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Control the accounting system...

  • Page 100: Change The Status

    Changing the status of a user account Activate the 'Accounting' section. Open the 'Account' card. Use the arrow keys to select the record of the user account. Press the 'Change status' function key to change the status. Océ 31x5E Configuration and Maintenance Manual...
  • Page 101 Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Control the accounting system...

  • Page 102: Define The Job-Page Limit

    Press the 'Change limit' function key. Use the numeric keys to enter the limit. Press the start key to confirm. Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Océ 31x5E Configuration and Maintenance Manual...

  • Page 103: Change The Sequence Of The User Accounts

    Change the sequence of the user accounts Introduction The user accounts in the accounts database are displayed in account-number sequence. You can change the sequence and arrange the user accounts in alphabetical sequence based on user name. The user accounts that have no user name are placed at the end of the list.
  • Page 104 Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Océ 31x5E Configuration and Maintenance Manual...

  • Page 105: Reset The Job-Page Counters

    Reset the job-page counters Introduction You can reset the job-page counters to allow the users to start jobs when the limit has been reached. If necessary, you can simultaneously reset the job page counters of all users. Before you begin Enter the Key Operator System.
  • Page 106 Activate the 'Accounting' section. Open the 'Database' card. Press the 'Reset all counters' function key. Press the start key to confirm. Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Océ 31x5E Configuration and Maintenance Manual...

  • Page 107: Delete The User Accounts

    Delete the user accounts Introduction If a user account is no longer required, delete the record from the accounts database. If necessary, simultaneously delete all user accounts. The deleted account numbers are available for new user accounts. Before you begin Enter the Key Operator System.
  • Page 108 Open the 'Database' card. Press the 'Accounts' function key to select 'Delete' . Press the start key to confirm the action. Check Print the user-account information (see ‘Print the accounts-database file’ on page 109). Océ 31x5E Configuration and Maintenance Manual...

  • Page 109: Obtain The Accounts-Database Information

    Obtain the accounts-database information Print the accounts-database file Introduction You can print the accounts-database file stored on the DAC. Before you begin Enter the key operator system. You can also use the Océ System Configuration to print the Note: accounts-database file. Illustration [62] Print the accounts-database file [62] Print the accounts-database file...

  • Page 110: Download Or Upload The Accounts-Database File

    [63] Download the accounts-database file [63] Download the accounts-database file Downloading the user-account information Activate the 'Accounting' section. Open the 'Database' card. Press the 'Disk' function key to select 'Save to' . Press the start key to confirm. Océ 31x5E Configuration and Maintenance Manual...
  • Page 111 Illustration [64] Upload the accounts-database file [64] Upload the accounts-database file Uploading the user-account information Activate the 'Accounting' section. Open the 'Database' card. Press the 'Disk' function key to select 'Read from' . Press the start key to confirm. Check If you have added new user-account information to the database, print the user-account information to check the record fields (see ‘Print the accounts-database file’...
  • Page 112 Océ 31x5E Configuration and Maintenance Manual...

  • Page 113: Maintain The System

    Océ 31x5E Configuration and Maintenance Manual Chapter 9 Maintain the system...

  • Page 114: Add The Toner

    Attention: Do not use more than one bottle of toner at a time. Attention: Keep the Océ 31x5E switched on while you add the toner. Attention: If you spill any toner, read the Safety Data Sheets for instructions on Attention: how to remove the toner.
  • Page 115 Illustration [66] Prepare the new bottle of toner [66] Prepare the new bottle of toner Preparing the new bottle of toner Tap five times on the bottle and rotate the bottle twenty times. Remove the lid from the bottle. Do not break the seal. Maintain the system...
  • Page 116 [68] Open the cover of the toner reservoir [68] Open the cover of the toner reservoir [69] Insert the bottle into the toner reservoir and press down [69] Insert the bottle into the toner reservoir and press down Océ 31x5E Configuration and Maintenance Manual...
  • Page 117 Filling the toner reservoir Open the front door. Use a coin or screwdriver to open the cover of the toner reservoir. Open the black lid of the reservoir. Insert the toner bottle into the toner reservoir. Remove the bottle when the bottle is empty. Place the lid on the empty bottle.

  • Page 118: Add The Staples

    Add the staples Introduction The Océ 31x5E has one stapler for internal or offline stapling. The Océ 31x5E reports if the stapler is empty. The new staples are available in a cartridge. Use S2 staples for the stapler. Océ 31x5E Configuration and Maintenance Manual...
  • Page 119 Illustration [71] Open the paper-compartment door [71] Open the paper-compartment door [72] Slide the frame of the paper-compartment door to the right [72] Slide the frame of the paper-compartment door to the right Maintain the system...
  • Page 120 [73] Raise the top cover of the finisher [73] Raise the top cover of the finisher Accessing the stapler Open the paper-compartment door. Slide the frame of the paper-compartment door to the right. Raise the top cover of the finisher. Océ 31x5E Configuration and Maintenance Manual...
  • Page 121 Illustration [74] Loosen the screw and lift out the stapler unit [74] Loosen the screw and lift out the stapler unit [75] Remove the empty staple cartridge from the stapler [75] Remove the empty staple cartridge from the stapler Accessing the staple cartridge Loosen the screw of the latch on the stapler unit.
  • Page 122 Lower the top cover. Slide the frame to the left until the frame locks in position. Close the paper-compartment door. Check To test the new staple cartridge, manually staple a set until the first staple is inserted. Océ 31x5E Configuration and Maintenance Manual...

  • Page 123: Empty The Staple Receptacle

    Empty the staple receptacle Introduction The Océ 31x5E has a staple removal unit on the top left cover. The removed staples are stored in a receptacle. You must empty a full staple receptacle. Illustration [76] Empty the staple receptacle [76] Empty the staple receptacle Emptying the staple receptacle Remove the receptacle from the holder.

  • Page 124: Clean The Océ 31X5E

    Use a cloth, moistened with the soapy water, to clean the outside and operating panel. Dry the Océ 31x5E with a dry clean cloth. Make sure the parts of the Océ 31x5E are dry before a job is started Océ 31x5E Configuration and Maintenance Manual...

  • Page 125: Correcting Errors

    Océ 31x5E Configuration and Maintenance Manual Chapter 10 Correcting Errors...

  • Page 126: Change The Account-Log Mode

    If the connection with the DAC is restored, the machine automatically sets the mode to 'Hold jobs' . The mode 'Hold jobs' is also selected when the machine is switched off and on again. Océ 31x5E Configuration and Maintenance Manual...
  • Page 127 Before you begin Enter the key operator system. Illustration [77] Change the account-log mode [77] Change the account-log mode Changing the account-log mode Activate the 'Accounting' section. Open the 'Database' card. Press the 'Account log error' function key to select 'Ignore error' . Check Exit the key operator system.

  • Page 128: Restart The Dac

    Restart the DAC Introduction To solve some errors, you are requested to restart the DAC. If an error occurs, the Océ 31x5E reports that a restart of the DAC is necessary. Before you begin Enter the key operator system. When restarting the DAC do not use the ON / OFF or the Reset Attention: button on the DAC.

  • Page 129: Delete The Jobs

    Delete the jobs Introduction If there are problems with the job transfer, an excessive load can be placed on the DAC. You can delete the jobs to regain space. If you delete the print jobs, all the print jobs will be deleted. If you delete the scan jobs, all the scan jobs, which are not yet transferred to the DAC, will be deleted.
  • Page 130 Check Exit the key operator system. Check to insure that the problems have been solved. Océ 31x5E Configuration and Maintenance Manual...

  • Page 131: Restore The Network Settings

    Restore the network settings Introduction The connection from a remote workstation to the DAC can be lost because the changed DAC network configuration does not work. The former network settings are retained in the DAC memory. You can restore the former network settings on the DAC using the key operator system.

  • Page 132: Inform The Users About The Océ Service Request

    Inform the users about the Océ Service request Introduction When an important error has occurred, the Océ 31x5E reports that Océ Service must be called. You can inform the users through a message that Océ Service has been called. The setting in the key operator system is available only when an error occurs.
  • Page 133 Informing users about an Océ Service request Activate the 'Machine' section. Open the 'Error information' card. Press the 'Service called' function key. Check Exit the key operator system. Make sure that the message appears on the display screen. Correcting Errors...

  • Page 134: Clear The Paper Jams

    Clear the paper jams Introduction If a paper jam occurs, the Océ 31x5E reports the problem. You can instruct the user what to do. Give instructions for clearing the paper jam; or ■ call the key operator. ■ If the paper-compartment door is locked, the user must call the key operator. If the paper-compartment door is not locked, you can decide whether the Key Operator must be called if a paper jam occurs (see ‘Control the access to the...
  • Page 135 Clearing a paper jam Read the instructions on the display screen. Follow the instructions. Check Check to see that the paper jam has been cleared. Correcting Errors...

  • Page 136: Clear The Staple Jams

    At the left, raise the green lever and lift the stapler strip. Remove any jammed staples. Lower the stapler strip. Slide the staple cartridge in the stapler unit until the cartridge clicks into place. Check Make sure that the stapler works correctly. Océ 31x5E Configuration and Maintenance Manual...

  • Page 137: Overview And Tables

    Océ 31x5E Configuration and Maintenance Manual Appendix A Overview and tables...

  • Page 138: Product Specifications

    62 8.5 x 11" pages / minute, 1-sided or 2-sided Resolution Scan: 300 x 400 dpi Print: 600 x 600 dpi Warm-up time 8 minutes Machine memo- 128 Mb minimum Zoom 25% minimum 400%. maximum Océ 31x5E Configuration and Maintenance Manual...

  • Page 139: Originals To Use

    Originals to use Originals Input Specifications Sizes Platen 11.69 x 17" maximum Automatic docu- 5.5 x 7.8” minimum ment feeder 11.69 x 17" maximum Weights Platen 22 lb. maximum Automatic docu- 75 8.5 x 11" or 5.5 x 8.5" sheets (20 lb. ment feeder bond) 50 8.5 x 11"...

  • Page 140: Input Trays And Output Bins

    Refer to the media specifications for more information about media formats ■ and sizes (see ‘Media’ on page 143). Specifications for tray 4 Sheet ca- Medium size Medium size Weight pacity Europe (20 lb. bond) 2200 Letter 8.5x11 16 - 32 lb. bond Océ 31x5E Configuration and Maintenance Manual...
  • Page 141 Remember that: You can use perforated paper in the tray, with a maximum of 5 holes. ■ The machine is configured for Europe or USA paper sizes. ■ Refer to the media specifications for more information about media formats ■ and sizes (see ‘Media’...
  • Page 142 The recommended capacity, size and weight specifications enable a paper ■ process without problems. Do not exceed the recommended ranges and limits. Refer to the media specifications for more information about media formats ■ and sizes (see ‘Media’ on page 143). Océ 31x5E Configuration and Maintenance Manual...

  • Page 143: Media

    Media Media sizes for the US-configured Océ 31x5E [1] US media sizes Size (inch) Media name Orienta- Use in tray Use in special tion feeder 5.5 * 8.5 US Std 1, 2 and 3 5.5x8.5 8 * 10.5 US Gov 1, 2 and 3 8x10.5...
  • Page 144 ■ OcéTop Coated Paper. ■ OcéEmbossed Coloured Paper. ■ Refer to the Océ web site www.oce.com for the complete overview of Note: supplies. Make sure that you select the paper weight recommended for the paper Note: trays. If the paper weight is more than 80 lb. bond, use the special feeder.
  • Page 145 Refer to the Océ web site www.oce.com for the complete overview of Note: supplies. Overview and tables...
  • Page 146 Océ 31x5E Configuration and Maintenance Manual...

  • Page 147: Appendix B Safety Information

    Océ 31x5E Configuration and Maintenance Manual Appendix B Safety information...

  • Page 148: Instructions For Safe Use

    We recommend you connect only those copy-control products (or other products) which meet the (inter)national product safety and radio frequency interference standards, and to use an attachment cable as specified by Océ. Do not use an extension lead to connect the machine. Océ 31x5E Configuration and Maintenance Manual...
  • Page 149 Do not block the ventilation openings of the machine. Ensure that the machine is placed on a level, horizontal surface of sufficient strength. See the Océ 31x5E Product Safety Data Sheets in this appendix for information about the weight of the equipment.

  • Page 150: Safety Data Sheets

    If and in so far as limitation of liability is permitted under the applicable laws, we do not accept liability for any inaccuracy that may occur in this information. Océ 31x5E Configuration and Maintenance Manual...
  • Page 151 Safety data sheet 3145 NC PRODUCT SAFETY DATA SHEET Number E-705-a-UK Date July 1999 Model Océ 3145 NC Digital Access Controller Description Electrostatic network copier, console model, plain paper, organic photoconductive belt, powder toner, automatic duplexing, Océ 3145 NC (Network Copier) = Océ 3145 + DAC (Digital Access Controller).
  • Page 152 Approved according to Low Voltage Directive EMC Directive 73/23/EEC 89/336/EEC Copyright © 2000 Océ-Technologies B.V., Venlo, NL The content of this safety data sheet is subject to the disclaimer of liability (see 'Disclaimer') of this manual. Océ 31x5E Configuration and Maintenance Manual...
  • Page 153 Safety data sheet 3145E NC PRODUCT SAFETY DATA SHEET Number E-740-a-UK August 2001 Date Model Océ 3145E NC Digital Access Controller (machine number > 30.000) Description Electrostatic network copier, console model, plain paper, organic photoconductive belt, powder toner, automatic duplexing, Océ 3145E NC (Network Copier) = Océ 3145E DC + DAC (Digital Access Controller).
  • Page 154 Approved according to Low Voltage Directive EMC Directive 73/23/EEC 89/336/EEC Copyright © 2002 Océ-Technologies B.V., Venlo, NL The content of this safety data sheet is subject to the disclaimer of liability (see 'Disclaimer') of this manual. Océ 31x5E Configuration and Maintenance Manual...
  • Page 155 Safety data sheet 3155 NC PRODUCT SAFETY DATA SHEET Number E-690-b-UK Date March 1999 Model Océ 3155 NC Digital Access Controller Description Electrostatic netw ork copier, console model, plain paper , organic photoconductiv e belt, powder toner, automatic duple xing, Océ 3155 NC (Network Copier) = Océ 3155 + DAC (Digital Access Controller).
  • Page 156 NERGY Low Voltage Directive EMC Directive 73/23/EEC 89/336/EEC Copyright © 2000 Océ-Technologies B.V., Venlo, NL The content of this safety data sheet is subject to the disclaimer of liability (see 'Disclaimer') of this manual. Océ 31x5E Configuration and Maintenance Manual...
  • Page 157 Safety data sheet 3155E NC PRODUCT SAFETY DATA SHEET Number E-742-a-UK Date April 2002 Model Océ 3155E NC Digital Access Controller (machine number > 50.000) Description Electrostatic network copier, console model, plain paper, organic photoconductive belt, powder toner, automatic duplexing, Océ 3155E NC (Network Copier) = Océ 3155E DC + DAC (Digital Access Controller).
  • Page 158 NERGY Low Voltage Directive EMC Directive 73/23/EEC 89/336/EEC Copyright © 1996 Océ-Technologies B.V., Venlo, NL The content of this safety data sheet is subject to the disclaimer of liability (see 'Disclaimer') of this manual. Océ 31x5E Configuration and Maintenance Manual...
  • Page 159 Safety data sheet 3165 NC (machine number > 30,000) PRODUCT SAFETY DATA SHEET Number E-725-b-UK Date February 2001 Model Océ 3165 NC Digital Access Controller (machine number > 30.000) Description Electrostatic network copier, console model, plain paper, organic photoconductive belt, powder toner, automatic duplexing, Océ...
  • Page 160 NERGY Low Voltage Directive EMC Directive 73/23/EEC 89/336/EEC Copyright © 2001 Océ-Technologies B.V., Venlo, NL The content of this safety data sheet is subject to the disclaimer of liability (see 'Disclaimer') of this manual. Océ 31x5E Configuration and Maintenance Manual...
  • Page 161 Safety data sheet 3165E NC (machine number > 50,000) PRODUCT SAFETY DATA SHEET Number E-754-a-UK Date April 2002 Model Océ 3165E NC Digital Access Controller (machine number > 50.000) Description Electrostatic network copier, console model, plain paper, organic photoconductive belt, powder toner, automatic duplexing, Océ...

  • Page 162: Epa Energy Star

     Partner, Océ-Technologies B.V. has determined that As an E NERGY from the 31x5 and the Océ 31x5E series the Océ 3155, Océ 3155E, Océ 3165  guidelines for energy efficiency. The and Océ 3165E meet the E NERGY Océ...
  • Page 163 ■ Low power mode The Océ 31x5 (machine number more than 30.000) and Océ 31x5E enter automatically the low power mode 15 minutes after completion of the last job. The key operator can adjust the low power mode default time (1-15 minutes).
  • Page 164 Automatic duplex ■ Using both sides of paper reduces paper costs, national energy consumption and the amount of paper in the waste disposal process. The Océ 31x5E is default set for automatic duplex copying and printing. Recycled paper ■...

  • Page 165: Miscellaneous

    Océ 31x5E Configuration and Maintenance Manual Appendix C Miscellaneous...

  • Page 166: Reader's Comment Sheet

    Are you satisfied with this manual? O Yes O No Thank you for evaluating this manual. If you have other comments or concerns, please explain or suggest improvements overleaf or on a separate sheet. Océ 31x5E Configuration and Maintenance Manual...
  • Page 167 Country: Please return this sheet to: Océ-Technologies B.V. For the attention of ITC User Documentation. P.O. Box 101, 5900 MA Venlo The Netherlands Send your comments by E-mail to: itc-userdoc@oce.nl For the addresses of local Océ organisations see: http://www.oce.com Miscellaneous...

  • Page 168: Addresses Of Local Océ Organisations

    93161 Noisy-le-grand, Cedex Finland France http://www.oce.fi http://www.oce.fr/ Océ-Deutschland GmbH Océ-Hong Kong and China head of- Solinger Straße 5-7 fice 45481 Mülheim/Ruhr 12/F 1202 The Lee Gardens Germany 33 Hysan Avenue http://www.oce.de/ Causeway Bay Hong Kong http://www.oce.com.hk/ Océ 31x5E Configuration and Maintenance Manual...
  • Page 169 Océ-Hungaria Kft. Océ-Ireland Ltd. 1241 Budapest 3006 Lake Drive Pf.: 237 Citywest Business Campus Hungary Saggart http://www.oce.hu/ Co. Dublin Ireland Océ-Italia S.p.A. Océ Japan Corporation Strada Padana Superiore 2/B 3-25-1, Nishi Shinbashi 20063 Cernusco sul Naviglio (MI) Minato-Ku Italia Tokyo 105-0003 http://www.oce.it/...
  • Page 170 Océ-USA Inc. 5450 North Cumberland Avenue Chicago, IL 60656 www.oceusa.com The web site http://www.oce.com gives the current addresses of the local Note: Océ organizations and distributors. The addresses of local Océ organizations for information about the Wide Note: Format Printing Systems and the Production Printing Systems can be different from the addresses above.
  • Page 171 13 Index Arrow keys 16 assign PIN 98 authorization in accounting system 90 to access the Océ 31x5E 37 - status 100 to enter mailbox 67 + status 37 Authorize print account 45 11 x 17 output 46...
  • Page 172 90 IP address information 26 Copy / Print counters 80 job-page limit 102 Copy control device low power timer 85 access security 38 print job delay 74 account 92 sleep mode timer 86 Océ 31x5E Configuration and Maintenance Manual...
  • Page 173 108 print jobs 129 F11 114 scan jobs 129 fault diagnostics 78 user account 107 features DHCP 26 Océ 31x5E 12 disable finisher automatic print jobs 67 bin 14 automatic switch off 87 folio size 56 Copy control device 40...
  • Page 174 48 announce automatic print job 72 box 17 Call Key Operator 36 call Key Operator 48 Océ Service is called 132 restart DAC 128 language in display 34 to call Océ Service 132 Océ 31x5E Configuration and Maintenance Manual...
  • Page 175 54 Océ System configuration specifications 140 add records to accounts database 94 supply 54 define IP address information 26 parts of Océ 31x5E 14 description 13 perforated paper 140 features 12 file transfer 110 accounts database 90 off-line stapler...
  • Page 176 80 special tray recycled paper 163 description 14 register added toner 117 materials for 144 remove jammed staples 136 paper specifications for 141 reset specifications job-page counters of a user account 105 input 140 Océ 31x5E Configuration and Maintenance Manual...
  • Page 177 material 140 end user 11 originals 139 Key Operator 11 output 140 System Administrator 11 standard margin shift 64 telephone number of Key Operator 36 staple timer cartridge 118 energy save 84 jam 136 printing delay 72 receptacle 123 reset 32 storage 123 switch off 84 stapler...
  • Page 178 102 new record 94 number 96 PIN 98 sequence 103 valid 37 validate 93 valid user account 100 validate user account 93 www.oce.com 10 Océ 31x5E Configuration and Maintenance Manual...

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