Page 1 Océ VarioLink 2222c VarioLink 2822c VarioLink 3622c Explore your options User manual Box Operations...
Page 3 Océ-Technologies B.V. Copyright 2009,Océ-Technologies B.V. Venlo, The Netherlands. All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose.
Page 4: Table Of Contents
Table of contents Introduction Welcome ............................1-3 1.1.1 User's guides ............................. 1-3 1.1.2 User's Guide ............................1-4 Conventions used in this manual ....................1-5 1.2.1 Symbols used in this manual ......................1-5 To use this machine safely......................... 1-5 Procedural instruction........................1-5 Key symbols............................
Page 5 3.2.2 Display and operation of Left panel ....................3-5 Job List .............................. 3-6 Job List - Delete..........................3-6 Job List - Job Details ......................... 3-7 User Box information ........................3-12 Use/File - Detail..........................3-12 Use/File - Check Job Settings ......................3-12 Use/File - Check Job Settings - Destination Settings ..............
Page 6 6.2.4 Basic - File Type ..........................6-8 File Type............................. 6-8 Encryption ............................6-9 Encryption - Detail Settings ....................... 6-9 Outline PDF............................6-11 Scan Setting............................. 6-11 6.2.5 Basic - Density..........................6-12 6.2.6 Basic - Color ............................ 6-12 6.2.7 Scan Size ............................6-13 Standard size ...........................
Page 7 7.3.5 Combine............................7-13 7.3.6 Zoom..............................7-14 7.3.7 Continuous Print ..........................7-15 Print - Application (Public, Personal, or Group User Box) ............7-16 7.4.1 Page Margin............................. 7-16 Page Margin............................. 7-16 Image Shift ............................7-16 Image Shift - Change Back Shift ..................... 7-17 7.4.2 Sheet/Cover/Chapter Insert ......................
Page 8 7.6.5 Direct Input - Internet Fax ........................ 7-41 Next Destination..........................7-41 Receiver RX Ability........................... 7-41 7.6.6 Direct Input - IP Address Fax......................7-42 7.6.7 Direct Input - PC (SMB) ........................7-42 Host Name ............................7-42 File Path ............................7-42 User Name ............................7-42 Password ............................
Page 9 7.6.21 Communication Settings - URL Notification Setting ............... 7-57 URL Notification..........................7-57 Detail Search............................ 7-57 Direct Input ............................7-57 7.6.22 Communication Settings - Communication Method Settings ............7-58 Timer transmission (Timer TX)......................7-58 Password transmission (Password TX).................... 7-59 F-Code transmission (F-Code TX) ....................7-59 7.6.23 Communication Settings - E-mail Encryption..................
Page 10 7.11.4 Print - Printing ..........................7-84 Copies.............................. 7-84 Print..............................7-84 Color ..............................7-84 Finishing............................7-84 Combine............................7-84 Zoom..............................7-84 Page Margin............................. 7-84 Sheet/Cover/Chapter Insert ......................7-84 Stamp/Composition......................... 7-84 7.11.5 Filing Settings ..........................7-85 7.12 Memory RX User Box (System User Box)................... 7-86 7.12.1 Overview of the Memory RX User Box ....................
Page 11 7.14 Fax Retransmit User Box (System User Box)................7-93 7.14.1 Overview of the Fax Retransmit User Box..................7-93 7.14.2 Print - Proof Print ..........................7-93 7.14.3 Send - Fax............................7-93 7.14.4 Filing Settings - Delete........................7-94 7.15 Password Encrypted PDF User Box (System User Box) ............7-95 7.15.1 Overview of the Password Encrypted PDF User Box..............
Page 12 8.2.1 Creating a User Box........................... 8-6 Public, Personal, or Group User Box....................8-6 Delete Empty User Box(es) (Administrator Settings) ................. 8-7 Bulletin Board User Box........................8-7 Relay User Box ..........................8-9 8.2.2 Custom Display Settings - User Box Setting................... 8-10 Default Tab............................
Page 13 8.3.13 Stamp Settings ..........................8-32 Apply Stamps........................... 8-32 Web Connection Using Web Connection ........................9-3 9.1.1 Operating environment ........................9-3 9.1.2 Accessing Web Connection....................... 9-3 9.1.3 Web browser cache ........................... 9-4 For Internet Explorer .......................... 9-4 For Netscape Navigator ........................9-4 For Mozilla Firefox..........................
Page 14 Appendix 10.1 Error message list......................... 10-3 10.2 Glossary ............................10-4 Index 11.1 Index by item ..........................11-3 11.2 Index by button..........................11-6 VL3622c/VL2822c/VL2222c Contents-11...
Page 15 Contents-12 VL3622c/VL2822c/VL2222c...
Page 16: Introduction
Introduction...
Page 18: Welcome
Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim- ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary. 1.1.1 User's guides Printed manual...
Page 19: User's Guide
Welcome User's guide DVD manuals Overview [User's Guide Advanced Function Operations] This manual describes details on functions that become available by registering the optional license kit and by connecting to an application. • Web browser function • Image panel • PDF Processing Function •...
Page 20: Conventions Used In This Manual
Conventions used in this manual Conventions used in this manual 1.2.1 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
Page 21: Key Symbols
Conventions used in this manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the touch panel or computer screen, or a name of a user's guide are indicated by these brack- ets. Bold text Key names, part names, product names and option names on the control panel are indicated in bold text.
Page 22: To Check The Function You Want To Use
To check the function you want to use To check the function you want to use This manual contains details on setting up the functions. Understanding Operation Flow This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of this machine.
Page 23 To check the function you want to use VL3622c/VL2822c/VL2222c...
Page 24: User Box Function Overview
User Box Function Overview...
Page 26: User Box Functions
User Box functions User Box Function Overview User Box functions The User Box functions allow you to save document data to the machine's internal hard disk and later print them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box.
Page 27: Using Documents
User Box functions Mobile/PDA Computer FTP server, etc. Original External Memory Using documents Use the document data saved in boxes. Depending on the box, you can use the data as follows: User Box Description Reference Public/Personal/Group Print and send saved documents. You can also select mul- p.
Page 28 User Box functions User Box Description Reference Cellular Phone or PDA Print a document saved in a cellular phone or PDA. You p. 7-104 can save a document stored in a cellular phone or PDA in the Public, Personal, or Group User Box. *1 For details on how to send documents for print job from a computer and save them in the User Box, refer to the [User's Guide Print Operations].
Page 29: Organizing Documents
User Box functions Organizing documents Organize documents by renaming the saved document, changing the boxes where they are saved, or dupli- cating or deleting them. User Box Delete Edit Move Copy Save Save Docu- Name in USB ment User mem- tails (when exter-...
Page 30: Configuring Settings For Using The User Box Functions
User Box functions 2.1.2 Configuring settings for using the User Box functions Before using the User Box functions, the following settings should be configured. Registering a User Box Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel or by using Web Connection from a Web browser on a computer on the network.
Page 31: Information
Information Information This section describes information you should know before using the User Box functions. 2.2.1 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administra- tor.
Page 32: Account Track Authentication
Information Account track authentication Enter the account name and password, and then press either [Login] in the touch panel or the Access key on the control panel. Reference When user authentication is enabled, the only the boxes accessible by the logged in users are dis- played.
Page 33: Relay User Box
Information Relay User Box Reference Up to 5 Relay User Boxes can be created. Only one document can be saved in a single Relay User Box. 2.2.3 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved.
Page 34: Authentication And Accessible User Boxes
Authentication and accessible User Boxes Authentication and accessible User Boxes When you apply user authentication and account track settings, the accessible User Boxes and the permis- sions change as shown in the following. Configure the user authentication and account track settings accord- ing to the desired functions.
Page 35: When Only Account Track Is Enabled
Authentication and accessible User Boxes 2.3.3 When only account track is enabled Account A Public User Box Group User Box of account A Account B Group User Box of account B Access allowed Reference Users can access all Public User Boxes and only Group User Boxes of accounts that the user belongs If you delete authentication data by canceling account track settings or changing authentication meth- ods, all Group User Boxes become Public User Boxes.
Page 36 Authentication and accessible User Boxes Public User Box Account A Personal User Box of user 1 User 1 Group User Box of account A Account B User Box administrator Personal User Box of user 2 User 2 Group User Box of account B Access allowed Reference...
Page 37: When User Authentication And Account Track Are Enabled But Not Synchronized
Authentication and accessible User Boxes 2.3.5 When user authentication and account track are enabled but not synchro- nized Account A Account B User 1 As the account for a user has not been registered in advance, a user must enter an account name and pass- word when logging in.
Page 38: Control Panel/Liquid Crystal Display
Control Panel/Liquid Crystal Display...
Page 39: Control Panel
Control panel Control Panel/Liquid Crystal Display Control panel Use the control panel for User Box mode operation. The following describes the buttons and switches in the control panel. 14 13 Name Description Touch Panel Various screens and messages are displayed. Configure the various set- tings by directly touching the panel.
Page 40 Control panel Name Description Press this key to print a single proof copy to be checked before printing Proof Copy a large number of copies. You can check the finishing state on the touch panel by pressing this key before scanning or copying. •...
Page 41: Touch Panel
Touch panel Touch panel 3.2.1 Screen component Name Description Message display area Displays the status of the machine and details on operation proce- dures. Functions/settings display Displays tabs and buttons for displaying screens containing vari- area ous functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configuring the settings.
Page 42: Display And Operation Of Left Panel
Touch panel Icon Description Appears when there is a message indicating that consumables must be replaced or the machine requires maintenance. Press this icon to display the message, and then perform the replacement or maintenance procedure. Appears when an error occurs with the connection to the POP server. Indicates that there is no paper in the paper tray.
Page 43: Job List
Touch panel Job List A command to perform an operation such as saving data to a User Box, or printing or sending saved docu- ments is called a job. Select [Job List] to display the job currently being performed. Job List - Delete Press this button to delete the job in process to cancel the operation.
Page 44: Job List - Job Details
Touch panel Job List - Job Details Press this button to view the list of jobs being performed and the job log for confirmation. There are the fol- lowing four types of jobs: Item Description [Print] Lists print jobs for copying, computer printing, and received faxes. [Send] Lists scanner and fax transmission jobs.
Page 45 Touch panel Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed. The names of confidential documents are not displayed. <Job History of [Print]> Item Description List items No.: Job identification number assigned when the job is queued.
Page 46 Touch panel Item Description [Detail] Press this button to check the registration source/user name, file name, destination type, destination, stored time, communication, number of orig- inal pages and external server information for the selected job. To delete a job, press [Delete]. •...
Page 47 Touch panel <Current Jobs of [Receive]> Item Description List items No.: Job identification number assigned when the job is queued. User Name: Displays the user name or user name/account name of the user who stored the document. Status: Displays the status of the job (receiving/dialing (Polling RX)/queued/printing/printing stopped/print error/saving to memory/delet- ing).
Page 48 Touch panel Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed. The names of confidential documents are not displayed. To view received images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set- tings in advance.
Page 49: User Box Information
Touch panel User Box information Displays the User Box information when you select a User Box. Use/File - Detail Press [Detail] on the lower left of the Use Document screen to check the time stored, user name, document name, the number of pages, and job number of the selected document. Reference When you select multiple documents, use [ ] to switch pages.
Page 50: Use/File - Check Job Settings - Destination Settings
Touch panel Use/File - Check Job Settings - Destination Settings Displays the list of destinations that are registered in the machine. Reference To add a directly entered destination to the address book, select the destination, and press [Store Ad- dress]. To check the detailed information of the destination, select a destination, and press [Details].
Page 51: Use/File - Check Job Settings - Communication Settings
Touch panel Use/File - Check Job Settings - Communication Settings You can check the line settings and transmission method settings. Press either [ Back] or [Forward ] to check the settings. Use/File - Check Job Settings - Check E-Mail Settings Check the document name, subject, From address and message body to send E-mail messages.
Page 52: Preview (Print/Combine)
Touch panel Preview Press [Detail] to enlarge the preview image. Enlarge the image of the document to check details. The image can be magnified 2 times, 4 times or 8 times. To view the desired portion of the enlarged image, use the scroll bars located in the right and the bottom of the image.
Page 53: Preview (Send/Bind Tx)
Touch panel Item Description [View Finishing] Displays the specified settings as icons and text in the preview image. Cancel [View Finishing] to erase the icons and text so that only the image appears in the screen. Preview (Send/Bind TX) Preview the page image of sending result by pressing the [Preview] - [Detail] in the left panel when you have selected [Send] or [Bind TX].
Page 54: User Box Operation Flow
User Box Operation Flow...
Page 56: Saving Documents In User Boxes
Saving documents in User Boxes User Box Operation Flow Saving documents in User Boxes This section describes the steps for saving documents in Public User Boxes. Press the User Box key in the control panel Select the desired User Box, and then press [Save Document] Configure the document name (p.
Page 57 Saving documents in User Boxes Load the original Press [Start] or the Start key in the control panel Reference When saving an original with an embedded password, the password entry screen appears. Enter the password and press [OK] to start saving. You cannot save an original with copy guard embedded.
Page 58: Printing Documents From A User Box
Printing documents from a User Box Printing documents from a User Box This section describes the steps for printing documents saved in Public User Boxes. Press the User Box key in the control panel Select the desired User Box, and then press [Use/File] Select the [Print] tab Select documents...
Page 59 Printing documents from a User Box If you have selected a single document, press When selecting multiple documents and printing [Print] (p. 7-6) them using added functions, press [Combine] (p. 7-7) Configure the printing order (bind order) (p. 7-8) Configure basic and application settings (p. 7-9, Configure basic and application settings (p.
Page 60 Printing documents from a User Box Press [Start] or the Start key in the control panel VL3622c/VL2822c/VL2222c...
Page 61: Sending Documents From A User Box
Sending documents from a User Box Sending documents from a User Box This section describes the steps for sending documents saved in Public User Boxes. Press the User Box key in the control panel Select the desired User Box, and then press [Use/File] Select the [Send] tab Select documents...
Page 62 Sending documents from a User Box If you have selected a single document, press When selecting multiple documents and specifying [Send]. (p. 7-33) the file type or stamp, press [Bind TX] (p. 7-33) Configure the sending order (bind order) (p. 7-8) Specify the destination Address Book Direct Input...
Page 63 Sending documents from a User Box Configure document, communication, and appli- Configure document, communication, and appli- cation settings (p. 7-47) cation settings (p. 7-47) To confirm the contents, display the preview (p. 3-16) Press [Start] or the Start key in the control panel 4-10 VL3622c/VL2822c/VL2222c...
Page 64: Saving A Document In An External Memory
Saving a document in an external memory Saving a document in an external memory This section describes the steps for saving scanned images in the external memory. Press User Box in the control panel while the exter- Connect the external memory to this machine, and nal memory is connected to this machine then press [Save a document to External Memory.] Press [Save Document]...
Page 65 Saving a document in an external memory Configure the document name (p. 6-5), scan set- tings (p. 6-6) and original settings (p. 6-19) Load the original Press [Start] or the Start key in the control panel Reference When saving an original with an embedded password, the password entry screen appears. Enter the password and press [OK] to start saving.
Page 66: Saving A Document From The External Memory Into A User Box
Saving a Document from the External Memory into a User Box Saving a Document from the External Memory into a User Box This section describes the steps for saving a document stored in the external memory to a User Box. Press User Box in the control panel while the exter- Connect the external memory to this machine, and nal memory is connected to this machine...
Page 67 Saving a Document from the External Memory into a User Box Specify the User Box and document name (p. 7-102) Press [Start] or the Start key in the control panel Reference A function to save documents in an external memory is set to OFF (cannot be saved) by factory default. In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is enabled.
Page 68: Printing A Document From An External Memory
Printing a document from an external memory Printing a document from an external memory This section describes the steps for printing documents saved in the external memory. Press User Box in the control panel while the ex- Connect the external memory to this machine, and ternal memory is connected to this machine then press [Print a document from External Memo- ry.]...
Page 69 Printing a document from an external memory Configure print settings (p. 7-100) Press [Start] or the Start key in the control panel Reference A function to save documents in an external memory is set to OFF (cannot be saved) by factory default. In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is enabled.
Page 70: Filing Documents In A User Box
Filing documents in a User Box Filing documents in a User Box This section describes the steps for filing documents saved in Public User Boxes. Press the User Box key in the control panel Select the desired User Box, and then press [Use/File] Select the [Filing Settings] tab Select documents, and then select a function...
Page 71 Filing documents in a User Box Reference To delete the documents, refer to page 7-64. To rename the documents, refer to page 7-64. To move the documents to other User Boxes, refer to page 7-64. To copy the documents to other User Boxes, refer to page 7-65. To save a document in the external memory, refer to page 7-65.
Page 72: Printing A Document Saved In A Cellular Phone Or Pda
Printing a Document Saved in a Cellular Phone or PDA Printing a Document Saved in a Cellular Phone or PDA This section describes the steps to print a document saved in a cellular phone or PDA. Press the User Box key in the control panel Select the [System User Box] tab.
Page 73 Printing a Document Saved in a Cellular Phone or PDA Enter the PIN code displayed in the control panel to the cellular phone or PDA (p. 7-103) Reference To configure print settings from a cellular phone or PDA, refer to page 8-12. 4-20 VL3622c/VL2822c/VL2222c...
Page 74: Saving A Document Stored In A Cellular Phone Or Pda To A User Box
Saving a Document Stored in a Cellular Phone or PDA to a User Box Saving a Document Stored in a Cellular Phone or PDA to a User This section describes the steps to save a document stored in a cellular phone or PDA to a User Box. Press the User Box key in the control panel Select the [System User Box] tab.
Page 75 Saving a Document Stored in a Cellular Phone or PDA to a User Box Enter the PIN code displayed in the control panel to the cellular phone or PDA (p. 7-104) 4-22 VL3622c/VL2822c/VL2222c...
Page 76: Menu Tree Of The User Box Mode
4.10 Menu tree of the User Box mode 4.10 Menu tree of the User Box mode This section describes the configuration and settings for the functions available in the User Box mode. 4.10.1 Save Document Public, Personal, or Group User Box The following shows the menu tree for saving documents in Public, Personal, or Group User Boxes.
Page 77: System User Box
Menu tree of the User Box mode 4.10 System User Box The following shows the menu tree for saving documents in System User Boxes. First level Second level Third level Fourth level [Annotation User [User Box] (p. 6-5) Box] [Document Name] (p. 6-5) [Scan Settings] [Original Type] (p.
Page 78 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [External Memory] [User Box] (p. 6-5) [Document Name] (p. 6-5) [Scan Settings] [Original Type] (p. 6-6) [Simplex/Duplex] (p. 6-7) [Resolution] (p. 6-7) [File Type] [File Type] (p.
Page 79: Use/File
Menu tree of the User Box mode 4.10 4.10.2 Use/File Print (for Public/Personal/Group User Boxes) The following shows the menu tree for using or filing documents in Public, Personal, or Group User Boxes, and configuring print settings. The following describes items available using the framed buttons. First level Second level Third level...
Page 80 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [Sheet/Cov- [Cover Sheet] [Front Cover] er/Chapter Insert] (p. 7-18) [Back Cover] [Insert Sheet] [Insert Paper] (p. 7-19) [Insert Type] [Chapters] [Chapter Paper] (p. 7-20) [Stamp/Composi- [Date/Time] [Date Format]...
Page 81 Menu tree of the User Box mode 4.10 First level Second level Third level Fourth level [Combine] [Copies:] (p. 7-9) [Print] (p. 7-9) [1-Sided] [2-Sided] [Color] (p. 7-10) [Full Color] [Black] [Use Existing Color Setting] [Finishing] [Offset] (p. 7-11) (p. 7-10) [Staple] (p.
Page 82: Send (For Public/Personal/Group User Boxes)
4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [Stamp Repeat] [Stamp Repeat (p. 7-28) Type] (p. 7-29) [Detail Settings] (p. 7-29) [Position] (p. 7-29) [Header/Footer] [Recall Head- (p. 7-30) er/Footer] [Mode Check] [Registered Over- [Recall Overlay lay] (p.
Page 83 Menu tree of the User Box mode 4.10 First level Second level Third level Fourth level [FTP] (p. 7-43) [Host Name] [File Path] [User Name] [Password] [Detailed Settings] [WebDAV] [Host Name] (p. 7-44) [File Path] [User Name] [Password] [Detailed Settings] [Job History] (p.
Page 84 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [Communication [Timer TX] Method Settings] (p. 7-58) (p. 7-58) [Password TX] (p. 7-59) [F-Code TX] (p. 7-59) [E-Mail Encryption] (p. 7-60) [Digital Signature] (p. 7-60) [Fax Header Settings] (p.
Page 85: Filing Settings (For Public/Personal/Group User Boxes)
Menu tree of the User Box mode 4.10 First level Second level Third level Fourth level [Document Set- [File Type] [File Type] tings] (p. 7-48) (p. 7-48) [Encryption] (p. 7-49) [Stamp Composi- tion] (p. 7-51) [Outline PDF] (p. 7-51) [Scan Setting] (p.
Page 86: Application (For Public/Personal/Group User Boxes)
4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [Delete] (p. 7-64) [Edit Name] (p. 7-64) [Move] (p. 7-64) [Copy] (p. 7-65) [Save to External Memory.] (p. 7-65) [Document De- [Preview] (p. 7-68) tails] Application (for Public/Personal/Group User Boxes) The following shows the File/Use - Application menu tree for Public, Personal, or Group User Boxes.
Page 87: System User Box
Menu tree of the User Box mode 4.10 System User Box The following shows the Use/File menu tree for System User Boxes. First level Second level Third level Fourth level [Bulletin Board User Box] (p. 7-81) [Polling TX User Box] (p. 7-82) [Secure Docu- [Print] [Copies:] (p.
Page 88 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [Stamp/Composi- [Date/Time] tion] (p. 7-21) [Page Number] [Stamp] [Copy Security] [Stamp Repeat] [Header/Footer] [Registered Over- lay] [Filing Settings] [Delete] (p. 7-85) [Edit Name] [Document De- [Preview] (p.
Page 89 Menu tree of the User Box mode 4.10 First level Second level Third level Fourth level [Sheet/Cov- [Cover Sheet] er/Chapter Insert] (p. 7-18) [Insert Sheet] (p. 7-19) [Chapters] (p. 7-20) [Stamp/Composi- [Date/Time] tion] (p. 7-21) (p. 7-21) [Page Number] (p. 7-22) [Stamp] (p.
Page 90 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level [Fax Retransmit [Print] [Proof Print] (p. 7-93) User Box] [Send] [Fax] (p. 7-93) [Filing Settings] [Delete] (p. 7-94) [Document De- [Preview] tails] [Password En- [Print/Save] [Print/Save] (p.
Page 91 Menu tree of the User Box mode 4.10 4-38 VL3622c/VL2822c/VL2222c...
Page 92: Accessing The User Box Mode
Accessing the User Box mode...
Page 94 Accessing the User Box mode Accessing the User Box mode Accessing the User Box mode Before starting this procedure, turn this machine on. When this machine is ready to copy data, the basic set- tings screen appears. To access the User Box mode, press the User Box key in the control panel. The User Box mode window appears.
Page 95: User Box Operation Menu
User Box Operation Menu User Box Operation Menu Accessing the User Box mode enables you to select the operation menus below. 5.2.1 Save Document Scan the original loaded on this machine and save it in a User Box. You can specify the name or image quality of an original when saving it.
Page 96: Save Document
Save Document...
Page 98: Save Document
Save Document Overview Save Document Save Document Overview 6.1.1 Functions Save Document enables you to directly specify a destination User Box when saving a document in the User Box mode. Using Save Document, document are saved in the same way as when scanned data is saved. Public/Personal/Group User Boxes You can save a document copied or scanned using this machine.
Page 99: Initial Window Of Save Document
Save Document Overview 6.1.2 Initial Window of Save Document Public/Personal/Group User Boxes Select the [Public], [Personal], or [Group] tab to display a list of User Boxes you can save a document in. Specify the desired User Box. System User Box Select the [System User Box] tab to display a list of User Boxes you can save a document in.
Page 100: Save Document Window
Save Document Overview 6.1.3 Save Document window The available setting items in the Save Document screen are as follows. Reference For the external memory, you cannot change the destination User Box. To save a document in external memory, change the setting to enable you to save a document in Ad- ministrator Settings.
Page 101: Scan Settings
Scan Settings Scan Settings Press [Scan Settings] in the Save Document tab to configure the detailed scan settings. 6.2.1 Basic - Original Type Select the original type based on the original contents. The available original types are as follows. Item Description [Text] Original that consists of only text.
Page 102: Basic - Simplex/Duplex
Scan Settings 6.2.2 Basic - Simplex/Duplex Select whether to scan one or both sides of the original. Item Description [1-Sided] Scans one side of the original. [2-Sided] Scans both sides of the original. [Cover + 2-Sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.
Page 103: Basic - File Type
Scan Settings 6.2.4 Basic - File Type Select the file type to save scanned data. File Type The available file types are as follows. Item Description [PDF] Saves data in PDF format. [Compact PDF] Further compressed PDF file. This format is useful when saving a scanned full color data.
Page 104: Encryption
Scan Settings Encryption If the [PDF] or [Compact PDF] is selected for the file format, the encryption level can be specified. Reference You cannot check the contents of an encrypted document in the preview screen. Item Description Encryption Level Select the encryption level. [Password] Enter the password necessary to open encrypted data (up to 32 characters).
Page 105 Scan Settings <When [High level] is selected> Item Description [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the Encryption Level is set to [High level]. [Enable copying Select whether to allow or restrict extracting text images. of text, images and other con- tent]...
Page 106: Outline Pdf
Scan Settings Item Description [Changes Al- Select the permission level about changes to the document, including signing, en- lowed] tering, or commenting data. Outline PDF Configure this item when [Compact PDF] is selected for the file type. This function performs outline process- ing for characters, ensuring a smooth display image.
Page 107: Basic - Density
Scan Settings 6.2.5 Basic - Density Adjust the density for the scanned document. 6.2.6 Basic - Color Specify whether to scan original in color or black-and-white. Item Description [Auto Color] Automatically detects the color of the original and scans it to fit the original setting. [Full Color] Scans the original in full color.
Page 108: Scan Size
Scan Settings 6.2.7 Scan Size Select the paper size of the original to be scanned. Standard size Press [Auto] to automatically detect the size of the first page in the original when scanning. To scan the orig- inal with a predetermined paper size, select that size. Custom Size Enter the dimensions of a custom size other than the standard sizes.
Page 109: Image Adjustment
Scan Settings 6.2.8 Image Adjustment Adjust the background density or sharpness for the scanned document. Background Removal Adjust the background density of the scanned original. When scanning a colored-paper original, the back- ground color may be scanned resulting in the entire image becoming dark. To avoid this, you can adjust the background density.
Page 110: Sharpness
Scan Settings Sharpness This settings allows you to sharpen character edges or other borders for the scanned document. 6.2.9 Application - Frame Erase Configure the setting for erasing frames on a two-page spread. Reference If you have specified the frame width to be erased in the Frame Erase setting of the Book Copy function, the same value is automatically configured for this [Frame Erase] function.
Page 111: Application - Book Copy
Scan Settings 6.2.10 Application - Book Copy Configure settings to scan a two-page spread. Settings include scanning method, binding positions and erasing unwanted areas. For paper size of the original, select the size of the spread. Book copy method Select the scanning method. Item Description [Book Spread]...
Page 112: Book Erase - Center Erase
Scan Settings Book Erase - Center Erase Configure settings to erase the shaded part around the binding position in the center of the original. Reference Use the keypad or press [-] or [+] to enter a numeric value between 1/16 and 1-3/16 inches (0.1 and 30.0 mm).
Page 113: Separate Scan
Scan Settings 6.2.11 Separate Scan The scan operation can be divided into several sessions by types of originals, for example, when all pages of originals cannot be loaded into the ADF, when the originals are placed on the original glass, or when single- sided originals and double-sided originals are mixed.
Page 114: Original Settings
Original Settings Original Settings Specify the type of original that is loaded, for example, if it contains mixed page sizes or Z-folded originals. Under Original Settings, you can select two or more items at the same time. 6.3.1 Special Original The available setting items are as follows.
Page 115: Direction Settings - Binding Position
Original Settings 6.3.3 Direction Settings - Binding Position Select the binding position of the original when it has punched holes or is stapled. When a double-sized orig- inal is scanned, the binding position is corrected on the back side. Item Description [Auto] Sets the binding position to the long side if the size is 11-11/16 inches (297 mm) or...
Page 116: Use/File
Use/File...
Page 118: Overview Of The Use/File Operations
Overview of the Use/File operations Use/File Overview of the Use/File operations 7.1.1 Functions of Use/File Printing a document You can print a document that was saved in a User Box in the Copy, Fax/Scan, print instruction, or Fax re- ception mode. You can add finishing settings such as the number of copies or 2-sided print settings when printing the document.
Page 119: Detail Of The Use Document Screen
Overview of the Use/File operations 7.1.2 Detail of the Use Document screen Select the User Box where you want to print and distribute documents. The following screen is displayed. This section describes the setting items, pointing to the Public User Box as an example. Name Description [Print]...
Page 120: If A Password Is Specified For A User Box
Overview of the Use/File operations 7.1.3 If a password is specified for a User Box If a password is specified for a User Box, the password entry screen appears. Enter the password, and press [OK]. VL3622c/VL2822c/VL2222c...
Page 121: Print
Print Print 7.2.1 Overview of the Print tab Description of the Print tab Select the [Print] tab to display the following screen. The available setting items for [Print] are as follows. Name Description [Print] Configure settings to print the selected documents. If you have selected multiple documents, the document print setting function is not available.
Page 122: Combine
Print Name Description [Application] Configure the more complicated settings such as the page margin and stamp. Combine Press [Combine], and then configure Combine settings to display the following screen. In the Combine screen, two categories of the configurable items are provided: [Basic] and [Application]. Name Description [Basic]...
Page 123: Combine
Print 7.2.3 Combine Document Order After selecting documents, press [Combine] to display the document order selection screen. Documents will be printed in the order they are displayed in this screen. When this screen appears, the documents are dis- played in the order they were selected. Reference To change the order, select a reorder source document, then a reorder destination document.
Page 124: Print - Basic (Public, Personal, Or Group User Box)
Print - Basic (Public, Personal, or Group User Box) Print - Basic (Public, Personal, or Group User Box) 7.3.1 Copies Use the keypad to enter the number of copies. The allowable range is 1 to 9999. Reference To reset the setting to 1, press the [C] key on the control panel. 7.3.2 1-Sided/2-Sided Select whether to print one side or both sides of sheets of paper.
Page 125: Color
Print - Basic (Public, Personal, or Group User Box) 7.3.3 Color Configure color settings to print documents. Reference [Full Color]: Prints a document in full color. – You can print documents saved in this machine in full color even if they are saved in black and white. [Black]: Prints a document in black and white.
Page 126: Sort/Group
Print - Basic (Public, Personal, or Group User Box) <When [Combine] is selected> Sort/Group Selecting Sort feeds copies by set. Selecting Group feeds copies by page. Offset Select Yes to sort sheets by set or page so that the user knows where the document is separated. When the finisher is installed, the printed sheets are fed while shifting them for each separation.
Page 127: Punch - Position Setting
Print - Basic (Public, Personal, or Group User Box) Punch - Position Setting Specify hole positions. Fold/Bind Configure the following settings when a finisher is installed. Item Description [Half-Fold] Folds printed sheets of paper before being fed. [Center Staple & Staples printed sheets of paper at two center points and folds them in two before Fold] being fed.
Page 128: Combine
Print - Basic (Public, Personal, or Group User Box) 7.3.5 Combine A multi-page original is combined and printed on one page. Item Description [2in1] Combines a 2-page original into one page. [4in1] Combines a 4-page original into one page. You can select the combining order of original pages.
Page 129: Zoom
Print - Basic (Public, Personal, or Group User Box) 7.3.6 Zoom The images can be enlarged or reduced when they are printed. Specify the magnification. Item Description [Existing Setting] Prints A document with the magnification that was specified when it was saved. [Manual] Specify the magnification between 25.0% and 400.0% on a 0.1% basis.
Page 130: Continuous Print
Print - Basic (Public, Personal, or Group User Box) 7.3.7 Continuous Print You can select this setting if you have selected 2-Sided printing when combining and printing documents. Multiple document are printed continuously when they are combined and printed. When printing in 2-Sided mode, select whether, if printing a document ends on the front side of a sheet of paper, to start printing of the next document on the back side of the sheet or on the front side of a new sheet.
Page 131: Print - Application (Public, Personal, Or Group User Box)
Print - Application (Public, Personal, or Group User Box) Print - Application (Public, Personal, or Group User Box) 7.4.1 Page Margin The page margin is set to the left, right, or top of paper. It can assure a punching or stapling space. Page Margin Item Description...
Page 132: Image Shift - Change Back Shift
Print - Application (Public, Personal, or Group User Box) Image Shift - Change Back Shift To create a page margin in 2-Sided printing mode, press [Change Back Shift] to specify the image shift length on the back side. You can specify the shift length to move the image to the left, right, top, or bottom within 1/16 to 10 inches (0.1 to 250.0 mm) to fit the page margin position.
Page 133: Sheet/Cover/Chapter Insert - Cover Sheet
Print - Application (Public, Personal, or Group User Box) 7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet Documents are printed with front and back covers. COVER The available setting items are as follows. Item Description [Front Cover]/ Configure settings for front and back covers. For details, refer to the table below. [Back Cover] [Paper] Select a paper tray in the following cases.
Page 134: Sheet/Cover/Chapter Insert - Insert Sheet
Print - Application (Public, Personal, or Group User Box) Reference Load the front and back cover sheets in the tray in advance. To add cover sheet setting when printing the document that you copied and saved in a User Box, either one of the following conditions must have been satisfied when you saved the document.
Page 135: Sheet/Cover/Chapter Insert - Chapters
Print - Application (Public, Personal, or Group User Box) Item Description [Blank] (when 1- A specified sheet is inserted after the sixth page. Sided is selected) [Blank] (when 2- A specified sheet is inserted as the fourth sheet. When you specify an odd pages, Sided is selected) the back side of the inserted sheet is left blank.
Page 136: Stamp/Composition
Print - Application (Public, Personal, or Group User Box) 7.4.6 Stamp/Composition In Stamp/Composition screen, you can configure the following functions. Item Description [Date/Time] The date and time of printing are printed on the pages. [Page Number] A page number is printed on all pages of a document. [Stamp] A preset character string such as "URGENT"...
Page 137: Settings
Print - Application (Public, Personal, or Group User Box) 7.4.8 Stamp/Composition - Page Number The page number is printed on all pages of the document. Settings Item Description [Starting Page Specify the starting page number. Number] [Starting Chapter Specify the starting chapter number. Number] [Page Number Select the format to display a page number.
Page 138: Insert Sheet Setting
Print - Application (Public, Personal, or Group User Box) Insert Sheet Setting Specify whether to print a page number on inserted sheets. Item Description [Cover [Print on Front and A page number is printed on the front and back covers. Sheet] Back Cover] [Print on Back Cover...
Page 139: Stamp/Composition -Copy Security -Copy Protect
Print - Application (Public, Personal, or Group User Box) Item Description [Text Size] Select the printing text size from Minimal or Standard. [Text Color] Select the printing color from black, red, blue, green, yellow, cyan, or magenta. [Print Position] Specify the print position. To fine-adjust the print position, press [Adjust Position]. Specify the shift length of the print position to the left, right, top or bottom using a value between 1/16 and 1-15/16 inches (0.1 and 50.0 mm).
Page 140: Copy Protect Type
Print - Application (Public, Personal, or Group User Box) Copy Protect Type Item Description [Registered Press this button to apply the stamp images that were pre-registered with the utility Stamp] software. • Use Copy Protection Utility to register stamps. For details, refer to the relevant utility software manual.
Page 141: Stamp/Composition - Copy Security - Copy Guard
Print - Application (Public, Personal, or Group User Box) 7.4.11 Stamp/Composition - Copy Security - Copy Guard To prevent unauthorized copying, this function prints a text such as "Invalid Copy" or "Private" or information such as Date/Time on all pages of paper as a copy guard (copy inhibit information) when printing. A page with a copy guard printed on it cannot be copied or saved in a User Box.
Page 142: Detail Settings
Print - Application (Public, Personal, or Group User Box) Detail Settings Press [Detail Settings] to specify the text color, contrast, background pattern, and other items. Item Description [Text/Back- Select the text and background colors from black, magenta, or cyan. ground Color] [Copy Guard Pat- Specify the contrast of a copy guard.
Page 143: Stamp Type
Print - Application (Public, Personal, or Group User Box) Stamp Type Item Description [Preset Stamp] Press this button to apply a standard string such as Invalid Copy, Copy, or Private as a preset stamp. One stamp requires one area. [Date/Time] Press this button to apply the date and time the document was registered.
Page 144: Stamp Repeat Type
Print - Application (Public, Personal, or Group User Box) Item Description [Detail Settings] Specify the color, density, and text size of stamp repeat to be printed. [Position] Select the angle or printing order of stamp repeat to be printed. Stamp Repeat Type Item Description [Registered...
Page 145: Stamp/Composition - Header/Footer
Print - Application (Public, Personal, or Group User Box) 7.4.14 Stamp/Composition - Header/Footer Configure settings to insert the header or footer. To insert the header or footer, you must register their con- tents in Administrator Settings in advance. Press Check/Change Temporarily to temporarily change and print the contents of the registered header and footer.
Page 146: Stamp/Composition - Registered Overlay
Print - Application (Public, Personal, or Group User Box) Item Description [Header Settings], Specify whether to print the header and footer. Press [Print] to configure the follow- [Footer Settings] ing setting. • [Text]: Specify a header or footer text in the touch panel. •...
Page 147: Overlay Setting
Print - Application (Public, Personal, or Group User Box) Overlay Setting Select an overlay image and configure it settings. You can also preview the image. Item Description [Thumbnail In the thumb-nail view, you can check overlay images. In the Display Name mode, View]/[Display you can check overlay images using their file names.
Page 148: Send
Send Send 7.5.1 Overview of the Transmission Settings You can use the following functions to send a document saved in a User Box. Using these functions enables you to easily send data by only registering destinations in this machine without transferring data via comput- ers.
Page 149: Bind Tx
Send Send Press [Send] to display the following screen. You can configure transmission destination and additional func- tions. Item Description Configure the desti- Configure the destinations. (p. 7-37) nations Configure the func- Configure the functions that can be added when transmitting docu- tions ments.
Page 150: Transmission Settings
Send 7.5.2 Transmission Settings Press [Send] to specify destinations and functions that can be added when transmitting documents. Reference [Direct Input] is not displayed when Manual Destination Input is set to Restrict in [Security Settings] in Administrator Settings. Item Description [Address Book] Press this button to select the recipient from the pre-registered destina- tions.
Page 151: Combine
Send 7.5.3 Combine Document Order After selecting documents, press [Bind TX] to display the binding order selection screen. Documents will be printed in the order they are displayed in this screen. When this screen appears, the documents are displayed in the order they were selected. Reference To change the order, select a reorder source document, then a reorder destination document.
Page 152: Send (Public, Personal, Or Group User Box)
Send (Public, Personal, or Group User Box) Send (Public, Personal, or Group User Box) 7.6.1 Address Book - Search Search for transmission destinations. The following methods are available to search for the registered desti- nations. Address Type Press this button to search for the destination by address type that was specified when the destination is registered.
Page 153: Index
Send (Public, Personal, or Group User Box) Index The Index screen appears by index that was specified when they were registered. The [Index] screen is displayed when you press [Search] if [Default Address Book] is set to [Address Type] in [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu.
Page 154: Detail Search - Search Options
Send (Public, Personal, or Group User Box) Detail Search - Search options In the Detail Search screen, select a condition to display search options. Select the additional search condi- tions, and press [OK]. Reference To configure whether to display the search option screen and options displayed on that screen, use [Search Option Settings] in the setting menu.
Page 155: Direct Input - Fax
Send (Public, Personal, or Group User Box) 7.6.3 Direct Input - Fax Enter the fax number in the touch panel. Next Destination Press this button to continuously specify another destination. When the Confirm Address (TX) function is specified: You are prompted to enter the fax number again after pressing [OK]. Enter the fax number, and press [Start]. Reference [Next Destination] can be selected on the second input screen.
Page 156: Direct Input - Internet Fax
Send (Public, Personal, or Group User Box) 7.6.5 Direct Input - Internet Fax Enter the E-mail address in the touch panel. Reference You can register the frequently used user names or domain names and call them when sending E-mail messages. Before you use this function, you must register the prefix and suffix in Administrator Set- tings.
Page 157: Direct Input - Ip Address Fax
Send (Public, Personal, or Group User Box) 7.6.6 Direct Input - IP Address Fax Enter the IP Address Fax destination. Item Description [Address] Enter the IP address (host name) or E-mail address of the destination. [Port Number] Use the keypad to enter the sending port number (using a value from 1 to 65535). [Destination Ma- Select [Color] when the destination machine supports color printing.
Page 158: Reference
Send (Public, Personal, or Group User Box) Reference Check the folder information on the destination computer. Next Destination Press this button to continuously specify another destination. 7.6.8 Direct Input - FTP Directly enter the FTP address. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel.
Page 159: Direct Input - Webdav
Send (Public, Personal, or Group User Box) 7.6.9 Direct Input - WebDAV Directly enter the WebDAV destination. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel. User Name Enter the login user name in the touch panel.
Page 160: Job History
Send (Public, Personal, or Group User Box) 7.6.10 Job History Job History displays the latest five fax destinations that this machine have sent faxes to. You can select des- tinations from this history. 7.6.11 Address Search The [Address Search] tab is displayed when the LDAP server is configured in Administrator Settings. Reference For details on the LDAP server setting, refer to the [User's Guide Network Administrator] - Enabling LDAP.
Page 161: Ldap Search - Search
Send (Public, Personal, or Group User Box) 7.6.12 LDAP Search - Search Enter a search keyword and press [Start Search] to search for the destination address in the specified LDAP server. 7.6.13 LDAP Search - Advanced Search Specify multiple search conditions to search for the target address. Name Enter the name in the touch panel.
Page 162: Company Name
Send (Public, Personal, or Group User Box) Company Name Enter the company name in the touch panel. Department Enter the department in the touch panel. OR/AND/STARTS WITH/ENDS WITH Select the search condition from OR, AND, STARTS WITH, or ENDS WITH. When not specifying any condi- tions, press [No].
Page 163: Document Settings - File Type
Send (Public, Personal, or Group User Box) 7.6.16 Document Settings - File Type Specify the file type of data being transmitted. File Type The available file types are as follows. Item Description [PDF] Saves data in PDF format. [Compact PDF] Further compressed PDF file.
Page 164: Encryption
Send (Public, Personal, or Group User Box) Encryption If the [PDF] or [Compact PDF] is selected for the file format, the encryption level can be specified. Item Description [Encryption Level] Select the encryption level. [Password] Configure this item when you select the password for the encryption type. Enter the password necessary to open encrypted data (up to 32 characters).
Page 165 Send (Public, Personal, or Group User Box) <When [High level] is selected> Item Description [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the Encryption Level is set to [High level]. [Enable copying Select whether to allow or restrict extracting text images. of text, images and other con- tent]...
Page 166: Stamp Composition
Send (Public, Personal, or Group User Box) Item Description [Changes Al- Select the permission level about changes to the document, including signing, en- lowed] tering, or commenting data. Stamp Composition Press this button to select how to compose the contents to be added in Stamp/Composition. Item Description [Image]...
Page 167: Scan Setting
Send (Public, Personal, or Group User Box) Scan Setting Specify a collection of data. Item Description [Multi Page] Creates all the scanned originals as one file. This item cannot be specified together with the JPEG file type. [Page Separation] Separates the scanned data to save every specified number of pages to one file. Use the keypad to enter the number of pages to be saved in one file.
Page 168: Overview Of The Communication Settings
Send (Public, Personal, or Group User Box) 7.6.18 Overview of the Communication Settings Configure communication lines, digital signature, and other communication settings. 7.6.19 Communication Settings - Line Setting Description of Line Settings Configure line settings for fax transmission. Overseas TX Faxes are sent to locations with poor communication conditions at a lower baud rate.
Page 169: Ecm Off
Send (Public, Personal, or Group User Box) ECM OFF The Error Correction Mode (ECM) is turned off when sending data. ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax ma- chines equipped with the ECM feature communicate with each other, confirming that the data sent is free of errors.
Page 170: Communication Settings - E-Mail Settings
Send (Public, Personal, or Group User Box) 7.6.20 Communication Settings - E-Mail Settings E-mail Settings Specify the document name, subject, From address and message body for sending e-mail messages. Document Name The name of the file to be saved is displayed. This document name can also be specified in the [File Docu- ment] screen.
Page 171: From
Send (Public, Personal, or Group User Box) From Displays the E-mail address of the administrator specified in the Utility menu. Reference The E-mail address of this machine is used for Internet faxing. You cannot directly enter the address when [Change the "From" Address] is set to Restrict in Adminis- trator Settings - [System Settings] - [Restrict User Access] - [Restrict Access to Job Settings].
Page 172: Communication Settings - Url Notification Setting
Send (Public, Personal, or Group User Box) 7.6.21 Communication Settings - URL Notification Setting URL Notification Use the URL Notification function to specify the E-mail address to be notified about the completion of a job and data location. The URL contains information for linking to a User Box. Click the link in the text to directly move to the User Box screen.
Page 173: Communication Settings - Communication Method Settings
Send (Public, Personal, or Group User Box) 7.6.22 Communication Settings - Communication Method Settings Specify how to send or receive data. Timer transmission (Timer TX) Specify the sending time. Transmitting faxes in discount telephone rate hours such as late at night or early in the morning will reduce the cost.
Page 174: Password Transmission (Password Tx)
Send (Public, Personal, or Group User Box) Password transmission (Password TX) Use this function to send a document by attaching a password. If the recipient's fax machine is set to closed network reception, the sender's fax machine should transmit the same password as used for the closed net- work reception.
Page 175: Communication Settings - E-Mail Encryption
Send (Public, Personal, or Group User Box) 7.6.23 Communication Settings - E-mail Encryption This item is displayed when [S/MIME Communication Settings] is set to [ON] in Administrator Settings - [Net- work Settings] - [E-Mail Settings]. Specify whether to encrypt E-mails to be sent from this machine. Reference For details on the S/MIME Communication Settings, refer to the [User's Guide Network Administrator].
Page 176: Overview Of The Application Settings
Send (Public, Personal, or Group User Box) 7.6.26 Overview of the Application settings Configure the other settings (Stamp/Composition, and Send & Print) that are available for sending docu- ments. 7.6.27 Application - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-21. 7.6.28 Application - Stamp/Composition - Page Number For the setting procedure, refer to page 7-22.
Page 177: Application - Send & Print
Send (Public, Personal, or Group User Box) 7.6.31 Application - Send & Print Specify whether to print documents while being sent. Also configure print settings. Item Description [Copies:] Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified.
Page 178: Filing Settings (Public, Personal, Or Group User Boxes)
Filing Settings (Public, Personal, or Group User Boxes) Filing Settings (Public, Personal, or Group User Boxes) 7.7.1 Overview of the Filing Settings You can rename or delete documents saved in a Public, Personal, or Group User Box so that the documents in the box are organized.
Page 179: Deleting Documents
Filing Settings (Public, Personal, or Group User Boxes) 7.7.2 Deleting documents You can delete unnecessary files, for example the files you have already printed. You can select multiple files and delete them at the same time. After checking document details, press [Delete]. 7.7.3 Edit Name Renames a saved document.
Page 180: Copy
Filing Settings (Public, Personal, or Group User Boxes) 7.7.5 Copy Copy the data of a saved document to another User Box. For the destination User Box, a Public , Personal, or Group User Box can be selected. Select the destination User Box, check document data, and then press Start on the control panel or [Start] in the touch panel.
Page 181: Document Settings
Filing Settings (Public, Personal, or Group User Boxes) Document Settings You can specify the resolution, file type, and color of the document to be saved. If you select multiple docu- ments, settings are reflected in all documents. Document Settings - Resolution Select the resolution of the document to be saved.
Page 182: Document Settings -File Type
Filing Settings (Public, Personal, or Group User Boxes) Document Settings -File Type When specifying the file type, select [Yes]. The available setting items are as follows. Item Description [File Type] Select the file type for the file to be saved. [Encryption] If the PDF or Compact PDF is selected for the file format, the encryption level can be specified.
Page 183: Document Details
Filing Settings (Public, Personal, or Group User Boxes) 7.7.7 Document Details Check the details of a saved document in the touch panel. Displaying detailed information Select a document, and press [Document Details] to check. The following information is displayed. Item Description [Registered Time] Displays the date and time the document was registered.
Page 184: Application
Application Application 7.8.1 Overview of the Application settings You can edit a document saved in a Public, Personal, or Group User Box by changing the order of or delete pages in the document. You can also register the image of a saved document to be overlaid on the printed data.
Page 185: Edit Document
Application 7.8.2 Edit Document Select a document and press [Edit Document]. The Edit Document screen is displayed. To view the image of a document page before editing it, press the [Preview /Set Range]. For details, refer to page 7-75. Edit Document - Delete Page You can delete a specific page from a saved document.
Page 186: Edit Document - Rotate Page
Application Check the information of the displayed screen. To delete the pages, select [Save]. % To cancel the deletion, press [Do Not Save] to return to the Edit Document screen. The selected pages are deleted and the document is saved. Edit Document - Rotate Page You can rotate the specified pages in a saved document.
Page 187 Application While checking the preview image, select the rotation angle. % You can select a rotation angle from left 90 degrees, right 90 degrees, and 180 degrees. % In this example, [Left 90°] is selected. Press [OK]. If you are sure to rotate the selected pages, press [Start] or the Start key on the control panel. % In the example, the specified pages (pages 1 and 2) have been rotated.
Page 188: Edit Document - Move Page
Application Edit Document - Move Page You can change the order of the pages within a saved document by moving the specified pages. You cannot rotate the only page of a document. You will be unable to restore the pages because they are overwritten when they are moved. If you will need the unchanged version of the document, make a backup copy of the document in advance.
Page 189 Application If you are sure to move the selected page, press [Start] or the Start key on the control panel. % At this time, the document data is not changed. Check the information of the displayed screen. To move the page, select [Save]. % To cancel the movement, press [Do Not Save] to return to the Edit Document screen.
Page 190: Preview/Set Range
Application Preview/Set Range You can specify a range of pages and check preview images when the selected document consists of mul- tiple pages. You can also change the display size. Item Description Prev. Page] Moves to the previous page. [Next Page Press this button to move to the next page.
Page 191 Application Display the previous or next page of the destination. % Press [ Prev. Page] or [Next Page ], or use the keypad to enter a page number and press [View]. % You can use [Zoom] to view the selected pages at full size or at a size of 2, 4 or 8 times the normal size.
Page 192: Register Overlay
Application 7.8.3 Register Overlay Register a document saved in a User Box as an overlay image. You can overlay the selected image to a print- ed document using [Stamp/Composition] in the Print tab. This function is useful when you want to print the images (such as company or product logos) that are not provided by this machine (stamps and page numbers are those provided by this machine).
Page 193: Register Overlay - New
Application Register Overlay - New Register a new overlay image. Select a document and press [Register Overlay]. Press an unregistered image button and press [New]. Enter the name of the overlay image to be registered, and press [OK]. % You can enter up to 16 characters. Press [Start].
Page 194: Register Overlay - Overwrite
Application Register Overlay - Overwrite You can overwrite the registered overlay image with new one. Select a document and press [Register Overlay]. Press the image button to be overwritten, and press [Overwrite]. Check the displayed message, and press [Overwrite]. Press [Start]. The overlay image is overwritten.
Page 195: Detail Settings
Application Detail Settings Configure the density or color of the newly registered or overwritten overlay image. Select the button of a target overlay image, and press [Detail Settings]. After configuring settings, press [OK]. Item Description [Density] Specify the density of the image. Use the keypad to enter the density using a value between 20 and 100%.
Page 196: Bulletin Board User Box (System User Box)
Bulletin Board User Box (System User Box) Bulletin Board User Box (System User Box) 7.9.1 Overview of the Bulletin Board User Boxes The Bulletin Board User Box is used to register a browsing document. A document registered in the Bulletin Board User Box is sent by the polling transmission function when a polling request is issued from the remote machine.
Page 197: Polling Tx User Box (System User Box)
Polling TX User Box (System User Box) 7.10 7.10 Polling TX User Box (System User Box) 7.10.1 Overview of the Polling Transmission User Boxes The Polling TX User Box is used to save a document to be sent in response to a request from a receiver. The process of saving a specific document in the Polling TX User Box is called polling transmission.
Page 198: Secure Document User Box (System User Box)
7.11 Secure Document User Box (System User Box) 7.11 Secure Document User Box (System User Box) 7.11.1 Overview of the Secure Document User Box The Secure Document User Box is used to save a document that was printed with the specified ID and pass- word.
Page 199: Print - Printing
Secure Document User Box (System User Box) 7.11 7.11.4 Print - Printing You can add some functions to a document saved in the Secure Document User Box when printing the doc- ument. Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified. Print Select 1-Sided or 2-Sided.
Page 200 7.11 Secure Document User Box (System User Box) 7.11.5 Filing Settings You can handle a document saved in the Secure Document User Box. Reference To delete all documents in the Secure Document User Box at a time, select [User Box Settings] - [Delete Secure Print Documents] in Administrator Settings.
Page 201: Memory Rx User Box (System User Box)
Memory RX User Box (System User Box) 7.12 7.12 Memory RX User Box (System User Box) 7.12.1 Overview of the Memory RX User Box The Memory RX User Box is used to save a received document in the memory and print it as required. When memory reception is enabled, a received document is automatically saved in the Memory RX User Box.
Page 202: Annotation User Box (System User Box)
7.13 Annotation User Box (System User Box) 7.13 Annotation User Box (System User Box) 7.13.1 Overview of the Annotation User Box Annotation User Boxes are used to automatically assign a number to a saved documents and add the number when printing or sending the document. You can pre-register the number to be assigned when creating the User Box and change it when printing or sending documents.
Page 203: Print - Sheet/Cover/Chapter Insert - Cover Sheet
Annotation User Box (System User Box) 7.13 7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet For the setting procedure, refer to page 7-18. 7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet For the setting procedure, refer to page 7-19. 7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters For the setting procedure, refer to page 7-20.
Page 204: Send - Direct Input - Ftp
7.13 Annotation User Box (System User Box) 7.13.18 Send - Direct Input - FTP For the setting procedure, refer to page 7-43. 7.13.19 Send - Direct Input - WebDAV For the setting procedure, refer to page 7-44. 7.13.20 Send - Job History For the setting procedure, refer to page 7-45.
Page 205: Send - Application - Stamp/Composition - Stamp
Annotation User Box (System User Box) 7.13 7.13.32 Send - Application - Stamp/Composition - Stamp For the setting procedure, refer to page 7-61. 7.13.33 Send - Application - Send & Print For the setting procedure, refer to page 7-62. 7.13.34 Send - Application - Stamp Element Secondary Field Add text to a number to be printed.
Page 206: Number Type
7.13 Annotation User Box (System User Box) Number Type Select the output format (number of digits) for the annotation numbers to be printed. Print Position Select the printing position. VL3622c/VL2822c/VL2222c 7-91...
Page 207 Annotation User Box (System User Box) 7.13 7.13.35 Filing Settings You can handle a document saved in an Annotation User Box. The available setting items are as follows. Item Description [Delete] Deletes an unnecessary document such as a document that you have printed. [Edit Name] Renames a saved document.
Page 208: Fax Retransmit User Box (System User Box)
7.14 Fax Retransmit User Box (System User Box) 7.14 Fax Retransmit User Box (System User Box) 7.14.1 Overview of the Fax Retransmit User Box The Fax Retransmit User Box is used to save a document, which was unable to be sent after the number of redials reached the value specified in Line Parameter Settings because the remote machine was busy when sending the fax for a predetermined time period.
Page 209: Filing Settings - Delete
Fax Retransmit User Box (System User Box) 7.14 7.14.4 Filing Settings - Delete Stop retransmission and delete the target document. Select a document, select the [Filing Settings] tab, and press [Delete]. 7-94 VL3622c/VL2822c/VL2222c...
Page 210: Password Encrypted Pdf User Box (System User Box)
7.15 Password Encrypted PDF User Box (System User Box) 7.15 Password Encrypted PDF User Box (System User Box) 7.15.1 Overview of the Password Encrypted PDF User Box When you use Web Connection or Direct Print to print a PDF file that has been saved with a password con- figured, or you print an encrypt PDF data that has been saved in the external memory, the data is automati- cally saved in the Password Encrypted PDF User Box.
Page 211: Viewing Documents
ID & Print User Box (System User Box) 7.16 7.16 ID & Print User Box (System User Box) 7.16.1 Overview of the ID & Print User Box Viewing documents This item appears when user authentication settings are configured. A document saved in this User Box can be printed by the user of the document when the user is logged in to the machine.
Page 212: Print - Print
7.16 ID & Print User Box (System User Box) 7.16.2 Print - Print Select a document to be printed, and press [Print]. Select whether to delete the document after printing. 7.16.3 Filing Settings - Delete Select a document to be deleted, and press [Delete]. VL3622c/VL2822c/VL2222c 7-97...
Page 213: External Memory (System User Box)
External Memory (System User Box) 7.17 7.17 External Memory (System User Box) 7.17.1 External memory device Supported external memory devices Requirements for external memory devices of this machine are as follows. USB flash memory device that supports the USB (1.1/2.0) interface FAT32-formatted memory device Connecting the external memory device Use the USB connector on the side that is near the control panel.
Page 214: External Memory Screen
7.17 External Memory (System User Box) 7.17.2 External memory screen When the external memory device is connected, select [External Memory] to display the folder structure. Entering a file path In the touch panel, you can specify the file path to the folder containing the document to be printed. Press [File Path], and enter the file path.
Page 215: Document Details
External Memory (System User Box) 7.17 Document Details You can check the modification date, file name, and other properties of the selected document. 7.17.3 Print - Basic Press [Print] to display the following screen. Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified. Color Specify whether to print the document in color or black and white.
Page 216: Paper
7.17 External Memory (System User Box) Paper Select a tray to load printing paper. 7.17.4 Print- Application Stamp/Composition - Date/Time For the setting procedure, refer to page 7-21. Stamp/Composition - Page Number For the setting procedure, refer to page 7-22. Stamp/Composition - Stamp For the setting procedure, refer to page 7-23.
Page 217: Filing Settings−Save In User Box
External Memory (System User Box) 7.17 7.17.5 Filing Settings−Save in User Box This function saves a document stored in the external memory in a User Box. Specify the User Box and doc- ument name, and press [Start] or the Start key on the control panel. Item Description [User Box]...
Page 218: Operating Environment
7.18 Mobile/PDA (System User Box) 7.18 Mobile/PDA (System User Box) This function enables you to print a document stored in a cellular phone or PDA via a Bluetooth communica- tion or to save such a document in a User Box. 7.18.1 Operating environment The cellular phones and PDAs that can be connected to this machine and the printable file must satisfy the...
Page 219: Mobile/Pda - Print
Mobile/PDA (System User Box) 7.18 7.18.2 Mobile/PDA - Print Reference To save a file stored in a cellular phone or PDA in a User Box, or to print such a file, configure the ap- propriate setting in Administrator Settings in advance. For details, refer to page 8-25. To use a Blue- tooth communication, the Bluetooth setting must be enabled in this machine.
Page 220: Mobile/Pda - Save
7.18 Mobile/PDA (System User Box) 7.18.3 Mobile/PDA - Save Entering the PIN code If you enter the 4-digit PIN code from a cellular phone or PDA, a connection is established, and data is sent to this machine to be saved in a User Box. Reference Check the PIN code in the instruction manual or in the setting instructions of the cellular phone or PDA.
Page 221 Mobile/PDA (System User Box) 7.18 7-106 VL3622c/VL2822c/VL2222c...
Page 222: User Box Settings
User Box Settings...
Page 224: Menu Tree Of User Box Settings
Menu tree of User Box Settings User Box Settings Menu tree of User Box Settings The following shows the menus and items used to configure User Box settings in the Utility menu. 8.1.1 User mode First level Second level Third level Fourth level 1 [One-Touch/Us- 2 [Create User...
Page 225: Administrator Settings
Menu tree of User Box Settings 8.1.2 Administrator Settings First level Second level Third level Fourth level 1 [System Set- 0 [User Box Set- 1 [Delete Unused User Box] (p. 8-20) tings] tings] (p. 8-20) 2 [Delete Secure Print Documents] (p.
Page 226 Menu tree of User Box Settings First level Second level Third level Fourth level 3 [One-Touch/Us- 2 [Create User 1 [Public/Personal [New] er Box Registra- Box] (p. 8-16) User Box] (p. 8-6) [Edit] tion] [Delete] [Delete Empty User Box(es)] (p. 8-7) 2 [Bulletin Board [New] User Box] (p.
Page 227: User Mode Settings
User mode settings User mode settings 8.2.1 Creating a User Box Public, Personal, or Group User Box Create a Public, Personal, or Group User Box. You can configure the following items when create a User Box. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
Page 228: Delete Empty User Box(Es) (Administrator Settings)
User mode settings Page (2/2) Item Description [Auto Document Delete Specify the period from the date/time when a document was saved in or Time] last retrieved form a User Box to the date/time when it is to be deleted au- tomatically.
Page 229 User mode settings Page (1/2) Item Description [User Box No.] Automatically displays an unassigned number. To specify a User Box number, press [User Box No.], and use the keypad to enter the User Box number between 1 and 999999999. [User Box Name] Press [User Box Name], and enter the User Box name in the control panel (up to 20 characters).
Page 230: Relay User Box
User mode settings Relay User Box You can create up to five Relay User Boxes. The creation and editing setting items are as follows. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
Page 231: Custom Display Settings - User Box Setting
User mode settings 8.2.2 Custom Display Settings - User Box Setting You can customize the User Box screen to fit your operating environment. Default Tab Specify the User Box page to be displayed after pressing [User Box] key on the control panel. Reference [Public]: Displays the Public User Box page.
Page 232: Cellular Phone/Pda Setting - Link File Error Notification
User mode settings 8.2.3 Cellular Phone/PDA Setting - Link File Error Notification This function enables you to specify processing to be performed if you cannot access a link file when at- tempting to print an XHTML file from a cellular phone or PDA. (Default: [ON]) [ON]: Prints a link file in a black frame.
Page 233: Cellular Phone/Pda Setting - Print Settings
User mode settings 8.2.5 Cellular Phone/PDA Setting - Print Settings When using a cellular phone or PDA to print a document through this machine, configure print settings. Basic - Print Select 1-Sided or 2-Sided. Basic - Color Select Full Color or Black. Basic - Paper Select the printing paper size if the sent data does not contain paper size information.
Page 234: Basic - Finishing
User mode settings Basic - Finishing Specify Fold/Bind, Staple, or Punch. Application - Margin Select the margin position. Application - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-21. Application - Stamp/Composition - Page Number For the setting procedure, refer to page 7-22. Application - Stamp/Composition - Stamp For the setting procedure, refer to page 7-23.
Page 235: Application - Stamp/Composition - Stamp Repeat
User mode settings Application - Stamp/Composition - Stamp Repeat For the setting procedure, refer to page 7-28. 8-14 VL3622c/VL2822c/VL2222c...
Page 236: Administrator Settings
Administrator Settings Administrator Settings 8.3.1 User Box permissions User types This machine is intended for users of various positions. The User Box function therefore provides [User Box Administrator] in addition to the administrator of this machine. The following shows the users and their avail- able User Box types.
Page 237: Creating A User Box
Administrator Settings 8.3.2 Creating a User Box You can register a new User Box. The following describes the types of the User Boxes that can be registered. Reference Disabling User Authentication or Account Track saves the User Box registered as a Personal or Group User Box as a Public User Box.
Page 238: Creating Annotation User Box
Administrator Settings 8.3.6 Creating Annotation User Box Create an Annotation User Box. You can configure the following items when create a User Box. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
Page 239 Administrator Settings Page (2/3) Item Description [Count Up] Select whether to count the annotation number by job or by page. [Secondary Field] Add text to the number to be printed (up to 20 characters). [Date/Time] Select the format to display the date and time to be printed. [Density] Select the density of the annotation numbers to be printed.
Page 240: Maximum Number Of User Boxes
Administrator Settings 8.3.7 Maximum Number of User Boxes Specify the maximum number of User Boxes that can be created for each user. Public, Personal, or Group User Box Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings. Max.
Page 241: User Box Setting
Administrator Settings 8.3.8 User Box Setting Delete Unused User Box Delete a User Box with no document saved, as an unnecessary User Box. To delete a User Box, confirm the message that appears and select [Yes]. Delete Secure Print Documents This function deletes all documents saved in the Secure Document User Box.
Page 242: Auto Delete Secure Document
Administrator Settings Auto Delete Secure Document Specify the period from the date/time when a secure document was saved or last retrieved to the date/time when it is to be deleted automatically. Reference In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or 30 days.
Page 243: Document Hold Setting
Administrator Settings ID & Print Delete Time Specify the period from the date/time when a document was saved in or last retrieved from the ID & Print User Box to the date/time when it is to be deleted automatically. Reference In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or 30 days.
Page 244: External Memory Function Settings
Administrator Settings External Memory Function Settings Set the function of the external memory connected to this machine to ON or OFF. Reference A function to save a document in external memory is set to OFF (not saved) in the factory setting. It is also set to OFF (not saved) in the user function setting when User Authentication is enabled.
Page 245: Document Delete Time Setting
Administrator Settings ID & Print Delete after Print Setting Select whether to check that the document saved in the ID & Print User Box has been deleted after printed. Reference To check with the user whether to delete the target document, select [Confirm with User]. To delete the target document without checking with the user after printing, select [Always Delete].
Page 246: Cellular Phone/Pda Setting
Administrator Settings ID & Print Settings Configure settings for ID & Print User Box. Item Description [ID & Print] [ON]: Saves all the Normal Print and Authentication & Print jobs, which were requested from a registered user, in the ID & Print User Box. [OFF]: Saves the Authentication &...
Page 247: User Box Administrator Setting
Administrator Settings 8.3.10 User Box Administrator Setting The User Box administrator is available when User Authentication is enabled. If you log in to this machine as the User Box administrator, you can reference the contents of all the created User Boxes regardless of whether the password is specified.
Page 248: Security Details
Administrator Settings 8.3.11 Security Details Security Print Only Use this setting to specify to enable only Secure Print when issuing the print command from the printer driver. To print a document, you must enter the ID and password. 8.3.12 HDD Settings Check HDD Capacity You can check the occupied and free spaces in the HDD.
Page 249: Overwrite Hdd Data
Administrator Settings Overwrite HDD Data You can specify how to overwrite and delete HDD data. When image data saved in the HDD becomes unnecessary, this function overwrites meaningless data in all areas that contain the image data to destroy the original data. This function also destroys the non-image data structure to prevent a data leak when the installed HDD has been stolen.
Page 250: Overwrite All Data
Administrator Settings Overwrite All Data This function overwrites and deletes all data in the total capacity of the HDD. This function is available when disposing of this machine. Before performing this function, be sure to consult your service representative. While overwriting and deleting data, do not turn the main power switch off and on. To overwrite and delete data, select the HDD overwrite method, and press [Delete].
Page 251: Hdd Lock Password
Administrator Settings HDD Lock Password You can specify the password to lock the HDD. Be sure to keep the specified password carefully so that you will never forget it. Forgetting the pass- word will require a large amount of recovery work. Specify the password, and reboot this machine.
Page 252: Format Hdd
Administrator Settings Format HDD This function formats the HDD. To turn the main power switch off and on, first turn the main power off, and then turn it on after 10 or more seconds have elapsed. Not doing so may result in an operation failure. To format the HDD, select [Yes] to follow the displayed messages.
Page 253: Stamp Settings
Administrator Settings 8.3.13 Stamp Settings Apply Stamps This function applies the predetermined stamp to all documents to be output from this machine, ensuring security. Specify whether to apply a stamp when printing or sending. To apply stamps, select [Apply], and then configure settings for the stamp to be added continuously.
Page 254: Web Connection
Web Connection...
Page 256: Operating Environment
Using Web Connection Web Connection Using Web Connection Web Connection is a device control utility provided by the HTTP server built in the printer controller. Using a Web browser on a computer connected to the network, you can change machine settings and check the status of the machine.
Page 257: Web Browser Cache
Using Web Connection 9.1.3 Web browser cache The Web browser has the cache function; therefore, the latest information may not be shown in the page dis- played using Web Connection. Using the cache function may result in an operation failure. When using Web Connection, disable the cache function on the Web browser.
Page 258: Login And Logout
Login and logout Login and logout 9.2.1 Login and logout flows Accessing with Web Connection displays the login page when User Authentication or Account Track is en- abled, and displays the login page in the public user mode when User Authentication or Account Track is not enabled.
Page 259 Login and logout Login as an administrator again. VL3622c/VL2822c/VL2222c...
Page 260: When User Authentication Or Account Track Is Enabled
Login and logout When User Authentication or Account Track is enabled If Authentication Manager is used for authentication, ask your server administrator about the login proce- dure. The User Authentication or Account Track page appears. Enter the required items to log in. To log in as a different user or as an administrator, log out once.
Page 261: Logout
Login and logout Log in again. 9.2.2 Logout Click [Logout] or [To Login Screen] at the upper right of the window. A logout confirmation page appears. Click [OK] to return to the login page. Reference The login page that appears differs depending on whether Authentication is enabled in this machine. When logged in as a public user, [To Login Screen] appears.
Page 262: Login
Login and logout 9.2.3 Login Web Connection provides the user or administrator mode depending on how to log in. If necessary, you can log in to the user mode as an administrator or User Box administrator depending on user authentication or User Box administrator setting.
Page 263: Logging In As A Public User
Login and logout Logging in as a public user If user authentication is not enabled on the machine, you will be logging in as a public user. In the login page, select [Public User], and click [Login]. 9-10 VL3622c/VL2822c/VL2222c...
Page 264: Logging In As A Registered User
Login and logout Logging in as a registered user Specify the registered user name and password to log in when User Authentication is enabled in this ma- chine. In the login page, enter the user name and the password, and click [Login]. Reference If Account Track is enabled, also enter the account name and password.
Page 265: Logging In To Administrator Mode
Login and logout Logging in to administrator mode To configure the system or network setting, log in to the administrator mode. In the login page, select [Administrator] and click [Login]. Enter the administrator password in the page that appears, and then click [OK]. Reference To log in to the user mode as an administrator, select [Administrator] - [Administrator (User Mode)], and enter the administrator password.
Page 266: Logging In As A User Box Administrator
Login and logout Logging in as a User Box administrator You can log in to the user mode as an administrator to delete a job when User Authentication is enabled in this machine. If necessary, you can log in to the user mode as a User Box administrator when the User Box administrator is enabled using the control panel.
Page 267: Page Configuration
Page Configuration Page Configuration Clicking an item in the top menu after logging in to Web Connection shows the linked information in the fol- lowing configuration. This example shows the items in Information - Device Information. Reference The contents of the Web Connection pages vary depending on the options installed in this machine or the settings of this machine.
Page 268 Page Configuration Item Description [Change Password] Click this button to jump to the user password change page. This button appears only in the user mode page in which you logged in as a registered user. Help Click this icon to display the page specified in the Online Help Website.
Page 269: Information
User Mode Overview User Mode Overview Logging in to the user mode enables you to configure the following functions. 9.4.1 Information Reference For the other information about the user mode, refer to the Web Connection Help on the Utilities DVD-ROM. Item Description [Device Information]...
Page 270: Job
User Mode Overview 9.4.2 Item Description [Current Jobs] Enables you to check the currently executed job or queued jobs. [Job History] Enables you to check the executed jobs. [Communication List] Enables you to check the completed transmission and reception jobs. 9.4.3 User Boxes Reference...
Page 271: Direct Print
User Mode Overview Item Description [Open System User Box] Displayed when the optional Fax Kit is installed. This function opens the System User Box (Bulletin Board, Polling TX, Memory RX, or Relay User Box) to enable you to handle a document saved in the User Box or change the User Box setting.
Page 272: Store Address
User Mode Overview 9.4.5 Store Address [Store Address] may not be displayed depending on settings in the administrator mode. Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address. [Group] Enables you to check the group address book registered in this machine or to register and change an address.
Page 273: Customize
User Mode Overview 9.4.6 Customize Enables you to specify the initial page after logging in. Item Description [Option] Enables you to configure the settings displayed in the initial page after log- ging in to this machine. 9-20 VL3622c/VL2822c/VL2222c...
Page 274: Handling A Document In A User Box
Handling a document in a User Box Handling a document in a User Box The [Open User Box] menu supports the following functions. Listing the documents saved in a User Box Printing a document Sending a document to another machine Downloading and saving document data in your computer Moving or copying a document to another User Box Deleting a document...
Page 275: File List
Handling a document in a User Box <User Box List> Item Description [Search from Index] Displays a list of User Boxes for each index, which was selected when cre- ating a User Box. [Page (Display by 50 cas- When this machine contains 50 or more User Boxes, specify the desired es)] page to change the display.
Page 276: Printing A Document
Handling a document in a User Box Item Description Document Name Displays a document name. Number of Originals Displays the number of originals in a document. [Edit Name] Click this button to rename a document. Reference If 11 or more documents are saved, [Page (Display by 10 cases)] is displayed. 9.5.2 Printing a document Select [Specify operation] - [Print], and click [Changes the display].
Page 277 Handling a document in a User Box Select the check box of the target document, and click [Print Setting]. Configure print settings. 9-24 VL3622c/VL2822c/VL2222c...
Page 278 Handling a document in a User Box Item Description [Change order] Displayed when multiple documents are selected. This function enables you to change the printing order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo]. When checking a thumbnail image for each document, click [Thumbnail View].
Page 279: Sending A Document To Another Machine
Handling a document in a User Box 9.5.3 Sending a document to another machine Select [Specify operation] - [Send to other device], and click [Changes the display]. The select check box is displayed for documents that can be sent. 9-26 VL3622c/VL2822c/VL2222c...
Page 280 Handling a document in a User Box Select the check box of the target document, and click [TX Setting]. VL3622c/VL2822c/VL2222c 9-27...
Page 281 Handling a document in a User Box Configure send settings. Item Description [Specify destination] Click [Search from List] to select the destination in the address book. When checking the destination list, click [Check Destination]. 9-28 VL3622c/VL2822c/VL2222c...
Page 282: Downloading Document Data To Your Computer
Handling a document in a User Box Item Description [Change order] Displayed when multiple documents are selected. This function enables you to change the sending order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo]. When checking a thumbnail image for each document, click [Thumbnail View].
Page 283 Handling a document in a User Box Select the check box of the target document, and click [Download Setting]. Configure settings. 9-30 VL3622c/VL2822c/VL2222c...
Page 284 Handling a document in a User Box Item Description [Change order] Displayed when multiple documents are selected. This function collects pages in the order in which they are displayed, and prints them as one doc- ument. If necessary, you can change that order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo].
Page 285: Moving Or Copying A Document To Another User Box
Handling a document in a User Box 9.5.5 Moving or copying a document to another User Box Select [Specify operation] - [Move/Copy], and click [Changes the display]. The check box for selecting an available document is displayed. Select the check box of the target document, and click [Move/Copy Setting]. % You cannot select multiple documents.
Page 286: Deleting A Document
Handling a document in a User Box Configure settings. Item Description [User Box Number] Select the User Box to move or copy a document from the User Box List. [Copy] Select this check box to copy a document to the target User Box. Click [OK].
Page 287 Handling a document in a User Box Select the check box of the target document, and click [Delete]. % To select or unselect all documents, select the [Check/Uncheck] check box. Check the document name to be deleted, and click [OK]. % When checking a thumbnail image for each document, click [Thumbnail View].
Page 288: Maintenance
Administrator Mode Overview Administrator Mode Overview Logging in to the administrator mode enables you to use the following functions. Reference For details on the administrator mode, refer to the [User's Guide Network Administrator]. 9.6.1 Maintenance Item Description [Meter Count] Enables you to check the meter count of this machine. [ROM Version] Enables you to check the ROM version.
Page 289: System Settings
Administrator Mode Overview Item Description [Edit Font/Macro] Adds font or macro. [Job Log] Allows you to create and download log data of the jobs that were executed in this machine. 9.6.2 System Settings Reference To use this machine as a scanner with the application software under TWAIN, install the dedicated driv- er software TWAIN.
Page 290: Security
Administrator Mode Overview 9.6.3 Security Item Description [PKI Settings] Register device certificates and configure the SSL, protocol, or external certificate settings. [Certificate Verification Specify the items to validate a certificate. Settings] [Address Reference Set- When giving destination access permission, specify a reference allowed ting] group name or access allowed level.
Page 291: Network
Administrator Mode Overview Item Description [Authentication Method] Configure the User Authentication or Account Track setting in this ma- chine. To enable authentication, configure the number of assigned counters or the When Number of Jobs Reach Maximum setting. [User Authentication Set- When enabling User Authentication, register the target user or configure ting] user setting.
Page 292: User Boxes
Administrator Mode Overview Item Description [SNMP Setting] Configure SNMP settings. [SMB Setting] Configure the SMB client, WINS, or SMB print setting. [Web Service Settings] Configure the settings to perform scanning or printing using Web services. [Bonjour Setting] Configure Bonjour settings. [NetWare Setting] Configure NetWare settings.
Page 293: Printer Settings
Administrator Mode Overview Item Description [Open System User Box] Open the System User Box (Bulletin Board, Relay, or Annotation User Box) to enable you to handle a document saved in the User Box or change the User Box setting. • The Bulletin Board and Relay User Boxes are available when the op- tional Fax Kit is installed.
Page 294: Store Address
Administrator Mode Overview 9.6.8 Store Address Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address. [Group] Enables you to check the group address book registered in this machine or to register and change an address.
Page 295: Fax Settings
Administrator Mode Overview 9.6.9 Fax Settings Item Description [Header/Footer Position] Configure the setting to print the sender or receiving information. [Line Parameter Setting] Specify the fax line such as Dialing Method. [TX/RX Settings] Configure the paper, User Box, and other settings for sending or receiving data.
Page 296: Setting For Each Purpose
Administrator Mode Overview 9.6.10 Setting for each purpose Configure the settings according to the instructions shown in the window for items requiring multiple settings. The available setting items are as follows. Configure the settings for sending a scanned document Configure the network print settings Restrict users using this machine Reference As the setting procedure proceeds, its progress flow is displayed on the left.
Page 297 Administrator Mode Overview 9-44 VL3622c/VL2822c/VL2222c...
Page 298 Appendix...
Page 300: Error Message List
10.1 Error message list Appendix 10.1 Error message list If an error message appears, perform the corresponding operation described below. Message Cause and remedy Unable to connect to the net- Make sure that the network cable is correctly connected. In addition, work.
Page 301: Glossary
Glossary 10.2 10.2 Glossary Term Description 10Base-T/100Base- A set of specifications under the Ethernet standards. TX/1000Base-T Those cables that consist of twisted copper wire pairs are used. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
Page 302 10.2 Glossary Term Description DPI (dpi) The acronym for Dots Per Inch. A unit of resolution used for printers and scan- ners. This indicates the number of dots used to represent an inch. The higher this value, the higher the resolution. Driver Software that works as a bridge between a computer and a peripheral device.
Page 303 Glossary 10.2 Term Description Plug and play A mechanism used to immediately detect a peripheral device when it is plugged into a computer, and search for an appropriate driver automatically, so that the device becomes operable. Port Number A number used to identify the transmission port assigned to each process run- ning on a computer on the network.
Page 304 Index...
Page 306: Index By Item
11.1 Index by item Index 11.1 Index by item Copy 7-65 Numerics 7-26 Copy guard type 1-sided/2-sided Copy protect 7-24 7-18 Cover sheet Accessing 8-16 Creating a user box 7-37 Address book - search 8-10 Custom display settings Address search 7-45 6-13 Custom size...
Page 307 11.1 Index by item 10-3 Error message list External memory 4-11 4-15 7-98 Last name 7-46 8-23 External memory function settings 7-46 LDAP search - advanced search 7-46 LDAP search - search Left panel 7-40 7-53 Line setting Fax header settings 7-60 Link file error notification 8-11...
Page 308 Index by item 11.1 7-95 7-58 Print/save Timer transmission Printer settings 9-40 Touch panel 4-15 Printing Proxy server use 8-11 URL notification setting 7-57 7-11 Punch Use/file 7-12 Punch - position setting Use/file - check job settings 3-12 Use/file - check job settings - check e-mail settings 3-14 7-41 Receiver RX ability...
Page 309: Index By Button
11.2 Index by button 11.2 Index by button Numerics Copied Paper Copy 7-19 7-63 7-65 1-Sided 7-27 Copy Guard Pattern 7-13 2in1 Copy Protect 7-21 7-24 2-Sided 7-25 Copy Protect Pattern 7-13 4in1 Cover + 2-Sided 7-13 8in1 7-17 Cover Sheet 8-10 Custom Display Settings - User Box Setting 7-37...
Page 310 Index by button 11.2 8-23 External Memory Function Settings Job Details Job List 3-16 7-40 7-93 7-48 JPEG Fax Header Settings 7-60 7-46 Fax Number F-Code transmission 7-59 7-42 7-43 7-44 File Path 7-48 File Type 7-46 Last Name 3-10 3-11 Finished Jobs Left...
Page 311 11.2 Index by button 6-13 7-21 7-28 Photo Size Stamp Repeat Polling TX User Box 7-82 Stamp/Composition 7-61 7-24 7-25 7-29 7-55 Position Subject Position Setting 7-11 7-25 7-26 7-28 7-29 Preset Stamp 7-51 Text 3-15 3-16 7-75 Prev. Page Text Color 7-24 7-29...
Page 312 Reader's comment sheet Reader's comment sheet Questions Have you found this manual to be accurate? O Yes O No Were you able to operate the product, after reading this manual? O Yes O No Does this manual provide sufficient background information? O Yes O No Is the format of this manual convenient in size, readability and arrangement (page...
Page 313 City: Country: Please return this sheet to: Océ-Technologies B.V. For the attention of ITC User Documentation. P.O. Box 101, 5900 MA Venlo The Netherlands Send your comments by E-mail to: itc-userdoc@oce.com For the addresses of local Océ organisations see: http://www.oce.com...
Page 314 Océ-Australia Ltd. Océ-Österreich GmbH P.O. Box 363 Postfach 95 Ferntree Gully MDC 1233 Vienna Vic 3165 Austria Australia http://www.oce.at/ http://www.oce.com.au/ Océ-Belgium N.V./S.A. Océ-Brasil Comércio e Indústria Ltda. J. Bordetlaan 32 Av. das Nações Unidas, 11.857 1140 Brussel Brooklin Novo Belgium São Paulo-SP 04578-000...
Page 315 Addresses of local Océ organisations Océ-Hungaria Kft. Océ-Ireland Ltd. 1241 Budapest 3006 Lake Drive Pf.: 237 Citywest Business Campus Hungary Saggart http://www.oce.hu/ Co. Dublin Ireland http://www.oce.ie/ Océ-Italia S.p.A. Océ Japan Corporation Strada Padana Superiore 2/B 3-25-1, Nishi Shinbashi 20063 Cernusco sul Naviglio (MI)
Page 316 5450 North Cumberland Avenue Chicago, IL 60656 http://www.oceusa.com/ Note: The web site http://www.oce.com gives the current addresses of the local Océ organisations and distributors. Note: The addresses of local Océ organisations for information about the Wide Format Printing Systems and the Production Printing Systems can be different from the addresses above.
Page 318 2009 Océ. Illustrations and specifications do not necessarily apply to products and services offered in each local market. Technical For more information visit us at: specifications are subject to change without prior notice. All other trademarks are the property of their respective owners. www.oce.com 2009-09...

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Variolink 2822c Variolink 3622c

Oce VarioLink 2222c User Manual

1 Introduction

2 User Box Function Overview

3 Control Panel/Liquid Crystal Display

4 User Box Operation Flow

5 Accessing the User Box Mode

6 Save Document

7 Use/File

Quick Links

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Summary of Contents for Oce VarioLink 2222c