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USING ACROBAT 9 STANDARD
Creating PDFs
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Click Add, and select the email folders and subfolders. Then select or deselect the Convert This Folder And All Sub
Folders option, as preferred, and click OK.
In the Save PDF Archive File As dialog box, select a name and location for the archived email PDF. Then click Open.
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Review the settings and the archive folder names listed in the Acrobat PDFMaker dialog box, and do any of the
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following:
• To add other email folders to the list, click Add and select the folder.
• To remove folders from the list, select the folders and click Delete.
• To change an archive file, select any folder name from the list, click Change Archive File, and specify the name and
location.
• To start archiving email immediately, click Run Archival Now.
Create PDFs from Word mail merges
Mail merges from Word generate documents like form letters—for one common example—which are personalized
with information like the names and addresses of the individuals to whom they will be sent. With Acrobat PDFMaker,
you can save steps by using a Word mail merge document and corresponding data file to output mail merges directly
to PDF. You can even set up PDFMaker to attach those PDFs to email messages that are generated during the PDF-
creation process.
Note: For information on setting up files for the Word Mail Merge feature, see Microsoft Office Word Help.
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In Microsoft Word, open the template that you have created as the basis of your mail merge, or create the file using
the Word Mail Merge toolbar and Mail Merge wizard, as needed.
Important: Do not complete the mail merge in Word. Instead, set up and preview the mail merge as usual, so that you
can verify that the merge will work correctly.
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Do one of the following:
• Choose Adobe PDF > Mail Merge To Adobe PDF.
• Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge).
• (Word 2007) From the Acrobat ribbon, click Mail Merge.
In the Acrobat PDFMaker - Mail Merge dialog box, select the options you want:
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• To specify which records in the data file will be imported into the merged files, select All or Current, or enter a range
of pages by typing in the From and To boxes.
• To name the PDF that will be created, type in the Specify PDF File Name box.
Note: The PDF will be named using this text plus a series of numbers. For example, if you type JulyLetter in the Specify
PDF File Name box, the mail-merged PDFs might appear as JulyLetter_0000123, JulyLetter_0000124, July
Letter_0000125, and so forth.
For Automatically Send Adobe PDF Files By Email, do one of the following:
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• To create and save merged PDFs for printing or sending later in email, leave the option unselected, and click OK.
• To create merged PDFs and attach each one to an email message to the appropriate recipient, select this check box,
and fill in the other Email options.
When the Browse For Folder dialog box appears, navigate to the location you want to use and click OK.
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Status indicators appear as PDFMaker generates the individual PDFs, which takes an amount of time that is
proportional to the complexity of the merge and the number of PDFs you create.
Last updated 9/30/2011
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