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USING ACROBAT 9 STANDARD
PDF Portfolios and combined PDFs
View file details
When you open a PDF Portfolio, the component files are arranged in a layout specified by the PDF Portfolio author.
To view a detailed list of the component files, in the PDF Portfolio toolbar, click the File Details button
to the original view, click the Home button
Sort, filter, and change the order of files or folders
By default, the initial order of files in the PDF Portfolio corresponds to the filename of the component files in the PDF
Portfolio. You can use the File Details view to change the initial sort.
In the PDF Portfolio toolbar, click the File Details button
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Do one of the following:
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• To sort by ascending and descending order, click a column name. Click it a second time to reverse the order.
• To sort by the values in a specific column, choose the column from the Initial Sort menu.
• To change the order of the columns in File Details view, drag a column name to a different location.
• To specify the order in which files appear when the PDF Portfolio is initially opened, select a column name from
the Initial Sort menu. Then click the button for ascending or descending order. Initial Sort affects Home view as
well as File Details view.
• (Acrobat Pro and Acrobat Pro Extended) To customize the initial order of files or folders, add a new column,
specify a data type, and enter a value for each document. (For example, create a column named My Sort and specify
Number as the data type. Then enter 1 for the first document, 2 for the second, and so on.) You can then specify
this as the Initial Sort order. You can also use the Description column to customize the sort order. Double-click in
the Description column next to each file or folder and type a value. Then sort by Description.
The sorting order remains in place for only the current session, or until you change the sorting. The next time you
open the PDF Portfolio, it appears in the specified initial sort order.
If the PDF Portfolio contains form response files or Outlook messages, you can filter the content according to different
criteria. For more information, see these videos:
•
http://www.acrobatusers.com/tutorials/2008/06/a9video_understanding_form_tracker
•
http://www.acrobatusers.com/tutorials/archiving-emails-pdf-microsoft-outlook
Preview component files in a PDF Portfolio
You can preview many types of files within a PDF Portfolio. Previewing is useful when you want to view, but not
change, the contents of a file.
From the PDF Portfolio Home view or File Details view, double-click a file. If necessary, click the Preview button
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To preview component files one by one, click the Next File
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When a component file is open in the PDF Portfolio previewer, a previewing toolbar appears below the PDF Portfolio
toolbar. The type of file that is being previewed determines which tools are available.
Open, edit, and save component files
You can open, edit, and save a component file in its native application, as long as the application is installed on your
computer. Any changes that you make to component files do not affect the original files outside your PDF Portfolio.
Do one of the following:
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• From the PDF Portfolio Home view or File Details view, right-click the file, and choose Open File In Native
Application (for non-PDFs) or Open File (for PDFs).
.
, if necessary.
and Previous File
Last updated 9/30/2011
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