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USING ACROBAT 9 STANDARD
Creating PDFs
5
In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
Optionally, click the Options button to change the conversion settings.
6
Click Save to create the PDF.
7
Convert Word and PowerPoint files to PDF
Open a file in Word or PowerPoint.
1
2
Optionally, select objects and text (Word) or slides (PowerPoint), as needed.
Do one of the following:
3
• (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.
• (Office 2007) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Send For
Review.
4
In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
Optionally, click the Options button to change the conversion settings.
5
Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is available only if you have selected
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content in the file.
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Click OK, then click Save to create the PDF.
Convert email messages to PDFs
You can use PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email messages or entire folders of
messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email message appears as a separate PDF
file.
The Acrobat PDFMaker Conversion Settings dialog box contains the option that determines whether email messages
are merged into one continuous PDF or assembled into a PDF Portfolio.
The controls that activate an email conversion to PDF appear in two places within the email application: on the
Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the
Outlook Help menu. In Lotus Notes, PDF commands appear under the Actions menu.
You can convert one currently open email message to PDF (not to a PDF Portfolio) by choosing File > Print, and
selecting Adobe PDF as the printer in the Print dialog box. The PDFMaker conversion settings do not affect this
process.
For a video on archiving emails as PDFs in a PDF Portfolio, see
emails-pdf-microsoft-outlook.
More Help topics
"Application-specific PDFMaker
Specify whether email messages become merged PDFs or PDF Portfolios
Do one of the following:
1
• (Outlook) Choose Adobe PDF > Change Conversion Settings.
• (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.
settings" on page 77
Last updated 9/30/2011
http://www.acrobatusers.com/tutorials/archiving-
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