Printing Confidential Documents; Storing A Locked Print File - Ricoh SP C260SFNw User Manual

Printing Confidential Documents

By the Locked Print function, you can password-protect print jobs.
This means that your job is printed only after you enter the password using the machine's control panel.
This function prevents unauthorized users from seeing sensitive documents at the machine.
• This function is available for SP C262SFNw only.
• This function is only available when using the PCL printer driver, and printing from a computer
running a Windows operating system.
• The procedure in this section is an example based on Windows 7.

Storing a Locked Print file

This section explains how to store a Locked Print file in the machine using the printer driver.
1. Open the file you want to print on your computer.
2. On the [File] menu, click [Print...].
3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].
4. Click the [Setup] tab, and then select the [Locked Print] check box.
The [Password:] and [User ID:] text boxes become available.
The [User ID:] text box contains the login user name of your computer account or the user code
used for the previous Locked Print job.
5. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric
characters), and then click [OK].
The user code will be used to identify your Locked Print file on the machine's control panel.
6. Execute a print command.
The print job is stored in the machine as a Locked Print file. You can print the file by entering the
password using the control panel.
• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.
• The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.
• Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print
file for the period of time specified in [Locked Print] under system settings before canceling the job.
Within this time, you can print or delete the new Locked Print file. You can also print or delete an
existing Locked Print file so that the new Locked Print file can be stored in the machine.
Printing Confidential Documents
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