Page 1 Operating Instructions Copy and Document Server Reference Placing Originals Basic Copying Color Copying Advanced Copying Document Server Copier and Document Server Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 3: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine..........................6 Notice..................................8 Important.................................8 Available Color Functions..........................9 Color Copying..............................9 Stamping on Copies............................11 Adjusting Colors............................12 Adjusting Image Qualities...........................13 How to Read This Manual..........................15 Symbols................................15 Machine Types.............................15 Names of Major Items..........................15 Notes................................16 Laws and Regulations............................17 Legal Prohibition............................17 Display Panel..............................18 Simplified Display............................19 1.
Page 4 Auto Start..............................40 Job Preset..............................40 Copying from the Bypass Tray........................42 Copying onto Regular Size Paper......................44 Copying onto Custom Size Paper......................45 Copying onto OHP Transparencies or Thin Paper..................47 Copying onto Thick Paper...........................48 Copying onto Envelopes from the Bypass Tray..................49 Reducing or Enlarging Originals........................51 Preset Reduce/Enlarge..........................51 Zoom................................53 Auto Reduce / Enlarge..........................56...
Page 5 Deleting a Stored Program.........................87 Changing the Default Functions of the Copy's Initial Display...............89 3. Color Copying Color Functions..............................91 Selecting a Color Mode..........................91 Convert Colors.............................92 Erase Color..............................93 Color Background............................95 Adjusting Color and Image Quality.......................96 Color Balance..............................96 Color Balance Program..........................97 Color Adjustment............................99 Image Adjustment............................100 User Color..............................104 4.
Page 6 Margin Adjustment............................142 Erase Center / Border..........................143 Image Repeat............................149 Centering..............................153 Series Copies.............................154 Booklet/Magazine...........................155 Covers................................159 Designate..............................162 Chapters..............................164 Slip Sheet..............................165 5. Document Server Relationship between Document Server and Other Functions..............169 Document Server Display..........................170 Simplified Display............................171 Preview Display............................172 Using the Document Server...........................174 Storing Data...............................174 Changing the User Name of a Stored Document..................178 Changing the File Name of a Stored Document..................179 Changing the Password of a Stored Document..................180...
Page 7 General Features............................195 Reproduction Ratio............................199 Edit..................................201 Stamp................................205 Background Numbering...........................205 Preset Stamp..............................205 User Stamp..............................206 Date Stamp..............................207 Page Numbering............................209 Input / Output..............................211 Adjust Color Image............................213 Administrator Tools............................214 7. Appendix Function Compatibility...........................215 Trademarks..............................217 INDEX ................................219...
Page 8: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 9 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 10: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 11: Available Color Functions
Available Color Functions This section introduces the machine's color functions that you are likely to use most often. Color Copying You can switch the color copy mode depending on the type of originals used and the desired finish. You can also erase or convert a certain color in the original, or add a background color to the whole page. See p.91 "Selecting a Color Mode".
Page 12 BZH017 Convert Colors Copies by changing a certain color in the original to another color. See p.92 "Convert Colors". BZH018 Erase Specified Color Copies by erasing a certain color in the original. See p.93 "Erase Color". BZH019 Color Background Copies by adding a color to the whole page. See p.95 "Color Background".
Page 13: Stamping On Copies
BZH020 Stamping on Copies Copies with the date, page numbers, etc. The stamp color can be yellow, red, cyan, magenta, green, blue, and black. BZH021 Printed inserts types: Background Numbering See p.121 "Background Numbering". Preset Stamp See p.122 "Preset Stamp". User Stamp See p.125 "User Stamp".
Page 14: Adjusting Colors
Page Numbering See p.134 "Page Numbering". Adjusting Colors You can adjust the color tone of copies. Color Balance Adjusts the overall color tone of copies. See p.96 "Color Balance". BZH022 Adjust Color Adjusts the specific colors (yellow, red, magenta, blue, cyan and green) by mixing them with adjacent colors in the color circle.
Page 15: Adjusting Image Qualities
BZH023 Adjusting Image Qualities You can adjust image qualities. See p.100 "Image Adjustment". Sharp / Soft Adjusts the outline of an image. See p.101 "Sharp / Soft". BZH024 Contrast Adjusts the shades of an image. See p.102 "Contrast".
Page 16 BZH025 Background Density Adjusts the background density of an image. See p.102 "Background Density". BZH026...
Page 17: How To Read This Manual
How to Read This Manual • For proper use of this product, be sure to read About This Machine first. Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
Page 18: Notes
• Auto document feeder Notes Contents of this manual are subject to change without prior notice. Colors on color keys or the color circle may differ slightly from the colors of actual copies. The color samples in this manual may differ slightly from the colors of actual copies. Some illustrations in this manual might be slightly different from the machine.
Page 19: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 20: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing cannot be used. Initial copy display CCU036 1.
Page 21: Simplified Display
• The illustration is an example of the panel display when the finisher, the lower paper tray, and the lower paper trays are installed. • p.195 "General Features" • p.199 "Reproduction Ratio" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.
Page 22 • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.
Page 23: Placing Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, the paper sizes that are selectable as regular sizes, and missing image area. •...
Page 24: Sizes Selectable As Regular Size Originals
1. Placing Originals • Curled, folded, or creased originals • Pasted originals • Originals with adhesive tape, glue, or paste stuck to them • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper •...
Page 25: Missing Image Area
Originals Horizontal size Maximum scanning area 216 1260 mm 8.5 49.6 inches CCU019 • When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. For details about custom size originals, see “Custom sizes”. •...
Page 26 1. Placing Originals • The width of the margins of missing image area for paper lighter than 61 g/m (16 lb. Bond) is as follows: • 1: 2 ± 1.5 mm (0.08 ± 0.06 inches) • 2: 3.2 ± 2.7 mm (0.13 ± 0.11 inches) •...
Page 27: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. •...
Page 28 1. Placing Originals CCU020 1. ADF 2. Exposure glass When using functions such as Duplex and Combine, take care to specify the orientation of the originals correctly. For example, the following diagram shows how to copy A4 or 8 × 11 originals when the Combine function is selected: Wrong Correct...
Page 29: Left Original Beeper
Placing Originals Press [Original Settng]. Select the original orientation, and then press [OK]. • It is recommended that you use this function together with the Auto Reduce / Enlarge function. Left Original Beeper The beeper sounds and an error message is displayed when you leave your originals on the exposure glass after copying.
Page 30 1. Placing Originals Lift the ADF. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be copied. CCU005 1. Positioning mark Lower the ADF. •...
Page 31: Placing Originals In The Auto Document Feeder
Placing Originals • p.32 "Specifying Original Sizes" • p.33 "Using paper tray settings" Placing Originals in the Auto Document Feeder Place originals in the ADF. • When inserting originals in the ADF, push them in once and without force. • After turning on the power, do not place originals in the ADF until the “Ready” message appears. Be sure not to place originals or other objects on the top cover.
Page 32: Batch Mode
1. Placing Originals CCU008 1. Document guides 2. Limit mark • The machine cannot detect the size of the original automatically. Specify the original size. However, if [Use Paper Tray Settg] is specified in Original Settings, you do not have to specify the size of the original.
Page 33: Sadf Mode
Placing Originals Press [Original Settng]. Select [Batch], and then press [OK]. Place the first part of the original, and then press the [Start] key. After the first part of the original has been fed, place the next part, then press the [Start] key.
Page 34: Specifying Original Sizes
1. Placing Originals Press [Original Settng]. Select [SADF], and then press [OK]. Place one page of an original, and then press the [Start] key. When the machine instructs you to place another original, place the next page. The second and subsequent pages will be fed automatically without pressing the [Start] key. •...
Page 35 Placing Originals • If you do not specify the size of the originals, the machine determines that the size of the original is the same as that of the paper loaded in the currently selected tray. Using paper tray settings When [Use Paper Tray Settg] is selected, the machine scans the originals based on the size and orientation of the paper loaded in the selected tray.
Page 36 1. Placing Originals Press [Regular Size]. Select the size of original, and then press [OK] twice. Place the originals, and then press the [Start] key. Custom sizes When copying custom size originals, specify the size of the originals. • Originals that have a horizontal length of 140 1260 mm (5.5 49.6 inches) and a vertical length of 128 216 mm (5.1 8.5 inches) can be placed with this function.
Page 37 Placing Originals Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. •...
Page 38 1. Placing Originals...
Page 39: Basic Copying
2. Basic Copying This chapter describes the basic procedure for making copies. Basic Procedure This section describes the basic procedure for making copies. • When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs.
Page 40 2. Basic Copying Make sure that [Use Paper Tray Settg] is selected. When [Use Paper Tray Settg] is selected, the paper size and orientation of the tray you have selected will appear in Original Settng. Specify the copy settings you require. Enter the number of copies with the number keys.
Page 41: Interrupt Copy
Basic Procedure Interrupt Copy Use this function if you want to interrupt a long copy job to make urgently needed copies. • You cannot use the Interrupt Copy function when fax originals are being scanned or the scanner function is being used. •...
Page 42: Auto Start
2. Basic Copying Replace the originals that you were copying, and then press the [Start] key. Following the instructions on the display. • The previous copy job settings are restored. Simply press the [Start] key to continue copying from where it left off. Auto Start If you make settings and scan originals while the machine is busy, your copies will be made once the machine is ready.
Page 43 Basic Procedure Press [Exit]. The initial copy display appears. After the current copy job, the next copy job starts automatically. • You can switch the display to the current copy job by pressing [To Copying Screen]. You can switch the display to the preset job by pressing [To Reserv. Screen]. •...
Page 44: Copying From The Bypass Tray
2. Basic Copying Copying from the Bypass Tray The bypass tray allows you to copy non-standard paper. Use the bypass tray to copy onto OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. •...
Page 45 Copying from the Bypass Tray Open the bypass tray. CCW002 Insert the paper face down until you hear the beep, and then align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. CCU009 1.
Page 46: Copying Onto Regular Size Paper
2. Basic Copying • A4 , A5 , A6 , B5 JIS , B6 JIS , C5 Env , C6 Env , DL Env , 8 × 14 , 8 × 13 , 8 × 11 , 8 × 13 , 8 × 13 , 7 ×...
Page 47: Copying Onto Custom Size Paper
Copying from the Bypass Tray Place the originals, and then press the [Start] key. Copying onto Custom Size Paper Makes copies onto custom size paper from the bypass tray. Press [Bypass], and then press the [ ] key. Press [Paper Size]. Press [Custom Size].
Page 48 2. Basic Copying • p.46 "Recalling the registered custom size" Registering a custom size Register a custom paper size. Press [Bypass], and then press the [ ] key. Press [Paper Size]. Press [Custom Size]. Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ].
Page 49: Copying Onto Ohp Transparencies Or Thin Paper
Copying from the Bypass Tray Press [Recall]. The registered size is displayed. Press [OK] twice. Copying onto OHP Transparencies or Thin Paper When copying onto OHP transparencies or thin paper, select the type and size of paper. • We recommend that you use specified OHP transparencies. •...
Page 50: Copying Onto Thick Paper
2. Basic Copying • Printing on special paper such as OHP transparencies and thin paper may be slower than printing on plain paper. • To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. •...
Page 51: Copying Onto Envelopes From The Bypass Tray
Copying from the Bypass Tray • To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. Copying onto Envelopes from the Bypass Tray When copying onto envelopes, specify the paper type and paper size. •...
Page 52 2. Basic Copying • When placing an original in the ADF, insert the left edge of the original in the ADF. • To copy onto custom size envelopes, you must specify the envelope's dimensions. Measure the vertical dimension of the envelope with the flap closed. CCU026 1.
Page 53: Reducing Or Enlarging Originals
Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. In addition to the functions described in this section, advanced reduce/enlarge copy functions are also available.
Page 54 2. Basic Copying BZK029 1. Base point when placed on the exposure glass 2. Base point when placed in the ADF Press [Reduce / Enlarge]. Select a ratio, and then press [OK]. Select the paper tray. Place the originals, and then press the [Start] key.
Page 55: Zoom
Reducing or Enlarging Originals • You can change reproduction ratios shown on the initial display under Reproduction Ratio in User Tools. For details about Reproduction Ratio, see “Reproduction Ratio”. • You can also select a preset ratio on the initial display, press the shortcut reduce/enlarge key. In the case, proceed to step 3.
Page 56 2. Basic Copying Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Adjust the ratio with [ ] and [ ]. Press [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%.
Page 57 Reducing or Enlarging Originals Press [Reduce / Enlarge]. Press [Number keys]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. Select the paper tray. Place the originals, and then press the [Start] key. •...
Page 58: Auto Reduce / Enlarge
2. Basic Copying Auto Reduce / Enlarge With the Auto Reduce / Enlarge function, the machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified. The machine will rotate, enlarge, or reduce the image of the originals to fit them to the paper.
Page 59 Reducing or Enlarging Originals Press [Auto Reduce / Enlarge]. Select the paper tray. Place the originals, and then press the [Start] key. • The machine selects reproduction ratios of between 25 and 400%. However, if the originals are placed in the ADF, the maximum reproduction ratio is 200%. To copy originals at a reproduction ratio above 200%, you must place them on the exposure glass.
Page 60: Duplex Copying
2. Basic Copying Duplex Copying This section describes how to make duplex copies. Copies two 1-sided pages or one 2-sided page onto a 2-sided page. • You cannot use the bypass tray with this function. • The paper weight that can be used with this function is 60 163 g/m (16 lb.
Page 61 Duplex Copying BZH066 Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex].
Page 62 2. Basic Copying Select [1 Sided 2 Sided] or [2 Sided 2 Sided]. To change the original or copy orientation, press [Orientation]. Press [OK]. Select the paper tray. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
Page 63: Originals And Copy Orientation
Duplex Copying • p.201 "Edit" Originals and Copy Orientation You can select the orientation of originals and copies. • Top to Top BZH067 • Top to Bottom BZH068 Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. •...
Page 64: Combined Copying
2. Basic Copying Combined Copying This section describes how to make combined copies. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. •...
Page 65 Combined Copying • You cannot use the bypass tray with this function. There are six types of One-Sided Combine. 1 Sided 2 Pages Combine 1 Side Copies two 1-sided originals to one side of a sheet. BZH030 1 Sided 4 Pages Combine 1 Side Copies four 1-sided originals to one side of a sheet.
Page 66 2. Basic Copying 2 Sided 1 Page Combine 1 Side Copies one 2-sided original to one side of a sheet. BZH031 2 Sided 2 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. BZH071 2 Sided 4 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet.
Page 67 Combined Copying BZH073 Landscape ( ) originals BZH074 Placing originals (originals placed in the ADF) • Originals read from left to right BZH075 • Originals read from top to bottom BZH076 Press [Original Settng]. Press [Original Size]. Specify the original size, and then press [OK]. Select original orientation.
Page 68: Two-Sided Combine
2. Basic Copying Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine. Press [OK]. Select the paper tray. Place the originals, and then press the [Start] key. •...
Page 69 Combined Copying 1 Sided 4 Pages Combine 2 Sides Copies four 1-sided originals to one sheet with two pages per side. BZH032 1 Sided 8 Pages Combine 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. BZH077 1.
Page 70 2. Basic Copying 2. Back 2 Sided 2 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. BZH033 2 Sided 4 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with four pages per side. BZH079 1.
Page 71 Combined Copying 1. Front 2. Back Press [Original Settng]. Press [Original Size]. Specify the original size, and then press [OK]. Select original orientation. Press [OK]. Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy. Press [Orientation].
Page 72: Finishing
2. Basic Copying Finishing You can sort and staple your copies. • The following functions are available if the finisher is installed: • Shift sort • Stack • Staple • The finisher is installed as standard on type 2 and 4 models. Sort The machine assembles copies as sets in sequential order.
Page 73 Finishing Press [Finishing]. Select [Sort]. When the finisher is not attached (Types 1 and 3): When the finisher is attached (Types 2 and 4): Press [OK]. Enter the number of copy sets using the number keys. Select the paper tray. Place the originals.
Page 74 2. Basic Copying • If you are copying from the exposure glass, a single copy of each original is made first. If the first copy set is acceptable, you can make the remaining copy sets by pressing the [ ] key. The time required for copy sets to be delivered varies depending on the print settings.
Page 75 Finishing Press the [Sample Copy] key. CCU030 One copy set is delivered as a sample. If the sample is acceptable, press [Continue]. The number of copies made is the number specified, minus one for the proof copy. • If you press [Suspend] after checking the results, return to step 1 to adjust the copy settings as necessary.
Page 76: Stack (Types 2 And 4 Only)
2. Basic Copying Press [Continue]. Copying starts again. • The number of sets you can enter in step 3 differs depending on when the [Clear/Stop] key is pressed. Stack (Types 2 and 4 Only) Groups together copies of each page in a multi-page original. BZH083 If the finisher is attached, each time the copies of one page are delivered, the next copy is shifted when delivered so you can separate each job by page.
Page 77: Staple (Types 2 And 4 Only)
Finishing Enter the number of copies with the number keys. Select the paper tray. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
Page 78 2. Basic Copying Unreadable A4, 8 CCU033 Press [Finishing]. Press [Staple]. When you select Staple, Sort is automatically selected. Press [OK]. Enter the number of copy sets with the number keys. Select the paper tray. Place the originals, and then press the [Start] key. •...
Page 79 Finishing • The following type of paper cannot be stapled: • OHP transparencies • Label paper (adhesive labels) • Coated paper • Waterproof paper • Postcard • Envelopes • Thick paper • Curled paper • Paper of low stiffness • You can specify how the machine responds if its memory becomes full during copying, or if the number of copies exceeds the capacity of the stapler: •...
Page 80: Storing Data In The Document Server
2. Basic Copying Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. • Machine failure can result in data loss. Important data stored on the hard disk should be backed up. The manufacturer shall not be responsible for any damage that might result from the loss of data.
Page 81 Storing Data in the Document Server • To stop scanning, press the [Clear/Stop] key. To resume a paused scanning job, press [Continue] in the confirmation display. To delete scanned images and cancel the job, press [Stop]. The originals placed in the ADF will be ejected. •...
Page 82: Managing Jobs
2. Basic Copying Managing Jobs Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...
Page 83: Checking Jobs In The Job List
Managing Jobs CCU039 1. Switches between job lists for each function. 2. Switches between [Current / Waiting Job List] and [Job History]. 3. Displays reserved job numbers. 4. Displays the function used to print jobs. : Job printed using copy function : Job printed using printer function : Job printed using Document Server function : Job printed using Web Image Monitor...
Page 84: Changing The Order Of Jobs
2. Basic Copying Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].
Page 85: Deleting Jobs
Managing Jobs Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. Press [Exit]. • To resume the suspended jobs, press [Resume Printing]. •...
Page 86: Checking The Job History
2. Basic Copying Checking the Job History You can view the history and contents of completed print jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select the job whose contents you want to check. Press [Details], and then check the contents.
Page 87: Registering Frequently Used Functions
Registering Frequently Used Functions Registering Frequently Used Functions You can store frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. The settings you can register are Color Mode, Paper Tray, Original Type, Density, Original Settng, Original Orientation, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, Store File, and number of copies.
Page 88: Changing A Stored Program
2. Basic Copying Press [Program]. Press the program number you want to store. Enter the program name with the letter keys on the display panel. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.
Page 89: Recalling A Stored Program
Registering Frequently Used Functions Press the program number you want to change. Press [Yes]. Enter the program name. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.
Page 90 2. Basic Copying Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the display returns to the initial copy display.
Page 91: Changing The Default Functions Of The Copy's Initial Display
Changing the Default Functions of the Copy's Initial Display Changing the Default Functions of the Copy's Initial Display You can configure the settings of the initial screen so that the default display contains the functions you use most often. For example: if the default selection is the Duplex function, but the function you use most frequently is 1- sided copying, you can change the default selection to 1-sided copying instead.
Page 92 2. Basic Copying Press [Program]. When a confirmation dialog appears, press [Yes]. The current settings are programmed as defaults. The screen returns to the initial display. • To restore the factory default settings on the initial display, press [Restore Factory Defaults]. •...
Page 93: Color Copying
3. Color Copying This chapter describes how to make color copies and adjust color and image quality. Color Functions This section describes functions that are used for color copying. Selecting a Color Mode Select a color mode that suits your originals and copying requirements. For color images, see “Available Color Functions”.
Page 94: Convert Colors
3. Color Copying • p.104 "User Color" Convert Colors Copies by changing a certain color in the original to another color. • Up to four colors can be converted at the same time. • To use this function, [Full Color] must be selected. •...
Page 95: Erase Color
Color Functions Select any one item from [Conversion 1] to [Conversion 4]. Select the color to be converted. Select the new color. You can adjust the density of the color in four steps. To select user color, press [User Color], and then select the color. To change more than two colors, repeat steps 4 to 6.
Page 96 3. Color Copying Press [Edit / Color]. Press [Color], and then press [Erase Color]. Select the color to be erased. Up to four colors can be erased at the same time. After selecting all colors to be erased, press [OK] twice. Place the originals, and then press the [Start] key.
Page 97: Color Background
Color Functions Color Background Copies by adding a color in the whole page. • Since the Color Background function overprints the entire original, the color of the image may change. Select a color mode. Press [Edit / Color]. Press [Color], and then press [Color Background]. Select the background color, and then press [OK] twice.
Page 98: Adjusting Color And Image Quality
3. Color Copying Adjusting Color and Image Quality This section describes how to adjust color balance and image quality. Also explains how to register user colors. Color Balance Adjusts the overall color tone when the copy is reddish or bluish. Press [Edit / Color].
Page 99: Color Balance Program
Adjusting Color and Image Quality Color Balance Program You can store the color balance setting as a color balance program and recall it when you want to use it. You can store up to three programs. • If you want to change the registered settings, register them one more time. In this case, the previously registered settings will be overwritten.
Page 100 3. Color Copying Changing the color balance Changes the settings stored in color balance programs. Press [Edit / Color]. Press [Color], and then press [Adjust Color]. Press [Color Balance], and then press [Program Color Balance]. Select the program number (1 3) to be changed. The programmed color balance appears.
Page 101: Color Adjustment
Adjusting Color and Image Quality Deleting the color balance Deletes the settings stored in color balance programs. Press [Edit / Color]. Press [Color], and then press [Adjust Color]. Press [Color Balance], and then press [Program Color Balance]. Press [Delete], and then select the program number you want to delete. Press [Yes].
Page 102: Image Adjustment
3. Color Copying Adjust the color tastes using [ ] or [ ]. Press [OK] twice. • The adjusted settings will be deleted and the initial values will be reset, when Auto Clear has been performed, when the [Clear Modes] key has been pressed or when the power has been turned off. •...
Page 103 Adjusting Color and Image Quality Press [Edit / Color]. Press [Color], and then press [Adjust Color]. Press [Copy Quality]. Adjust the settings. Press [OK] twice. • [Sharp / Soft], [Contrast], and [Background Density] can each be adjusted, however, their adjustments can affect the level of other adjustment functions. •...
Page 104 3. Color Copying Adjust the image quality by pressing [Soft] or [Sharp]. Press [OK]. Contrast Adjusts the shades of an image. Adjust the image quality by pressing [Low] or [High]. Press [OK]. Background Density Adjusts the background density of an image.
Page 105 Adjusting Color and Image Quality Adjust the image quality by pressing [Lighter] or [Darker]. Press [OK]. • Adjustments should be made lighter when copying dark textured originals, such as newspaper or recycled paper. • Adjustments should be made darker when darkening the color of markers or highlighters. However, as the color of highlighters is difficult to reproduce, the copy might not come out depending on the color or a different color might be copied.
Page 106: User Color
3. Color Copying Adjust the image quality by pressing [Text] or [Photo]. Press [OK]. • Specify the original type to Text when parts of the text are faded or are not clear. Set it to Photo when the outline of photos becomes dark. User Color You can register user colors made by adjusting the density of yellow, magenta, cyan, and black.
Page 107 Adjusting Color and Image Quality Adjusting colors based on the selected color Creates colors by adjusting the density of primary colors based on a chosen basic color. Press [Edit / Color]. Press [Color], and then press [User Color]. Press [Program], and then select the number (01 15) for the color you want to register. Select the color to be used as base color from the basic and user colors.
Page 108 3. Color Copying You can also specify the density by pressing [Adjust with Number Keys]. Check the settings, and then press [OK]. Press [OK] twice. • Selecting a user color key that is indicated by a solid line will change (overwrite) the contents of that color.
Page 109 Adjusting Color and Image Quality Press [OK] twice. • Selecting a user color key that is indicated by a solid line will change (overwrite) the contents of that color. Changing the user color name Changes the user color. Press [Edit / Color]. Press [Color], and then press [User Color].
Page 110 3. Color Copying Check the copy paper, and then press [Print Sample of User Color]. The tray where the list of user colors is output will vary depending on which options are installed. Press [OK] twice. • The list will be copied on an A4 , 8 ×...
Page 111: Advanced Copying
4. Advanced Copying This chapter describes the procedure for making copies in various modes. Adjusting Copy Image Density There are three types of adjustment available. Auto image density The machine automatically adjusts the image density by scanning the densities of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Page 112: Combined Auto And Manual Image Density
4. Advanced Copying If [Auto Density] is selected, press [Auto Density] to cancel it. Press [ ] or [ ] to adjust the image density. The density indicator “ ” moves. Combined Auto and Manual Image Density Adjusts the density of an image only for dark texture originals. Make sure [Auto Density] is selected.
Page 113: Selecting The Original Type
Selecting the Original Type Selecting the Original Type Select an original type that is suitable for your originals. There are six original types available: Text For originals that contain mainly text or printed characters. Photo For Photographs or pictures. • Glossy Photo: Use when copying developed photographs •...
Page 114 4. Advanced Copying • You can change the settings for original types shown on the initial display under General Features in User Tools. For details, see “General Features”. • You can select whether or not to display the keys for the original on the initial display under Original Type Display in User Tools.
Page 115: Selecting Copy Paper
Selecting Copy Paper Selecting Copy Paper Select the tray containing the paper you want to copy onto: a paper tray or the bypass tray. Select the tray you want to use. The indicator corresponding to the selected paper tray is highlighted.
Page 116: Advanced Reduce/Enlarge Copying
4. Advanced Copying Advanced Reduce/Enlarge Copying This section describes the advanced functions for reducing or enlarging images. For details about the basic reduce/enlarge copy functions, see “Reducing or Enlarging Originals”. • p.51 "Reducing or Enlarging Originals" Size Magnification This function calculates a reproduction ratio based on the lengths of the original and copy. BZK054 Measure and specify the lengths of the original and copy by comparing “A”...
Page 117: Directional Magnification (%)
Advanced Reduce/Enlarge Copying Enter the length of the original with the number keys, and then press [ ]. You can enter sizes between 1 to 999 mm (0.1 to 99.9 inches) in increments of 1 mm (0.1 inch). Enter the length of the copy with the number keys, and then press [ ]. Press [OK] twice.
Page 118 4. Advanced Copying • The reproduction ratios you can specify are 25 400%. However, if the originals are placed in the ADF, the maximum reproduction ratio is 200%. To copy originals at a reproduction ratio above 200%, you must place them on the exposure glass. •...
Page 119 Advanced Reduce/Enlarge Copying Adjust the ratio using [ ] and [ ]. Pressing [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%. Press [Vertical].
Page 120: Directional Size Magnification (Inch)
4. Advanced Copying Press [Horizontal]. Enter the desired ratio with the number keys, and then press [ ]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press the key you want to change, and then enter a new value. Directional Size Magnification (inch) Specify the horizontal and vertical lengths of the original and copy image.
Page 121 Advanced Reduce/Enlarge Copying Press [Reduce / Enlarge]. Press [Dir. Size Mag. inch]. Enter the horizontal size of the original with the number keys, and then press [ ]. Enter the horizontal size of the copy with the number keys, and then press [ ]. Enter the vertical size of the original with the number keys, and then press [ ].
Page 122: Create Margin
4. Advanced Copying Create Margin Reduces the image to 93% of its original size and places the reduced image at the center. By combining it with the Reduce / Enlarge functions, you can further increase a margin. Press [Original Settng]. Press [Original Size].
Page 123: Stamps
Stamps Stamps Copies with the date, page numbers, etc. The stamp color can be yellow, red, cyan, magenta, green, blue, and black. Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, the same numbers are printed on each set of copies, helping you keep track of confidential documents.
Page 124: Preset Stamp
4. Advanced Copying Enter the number to start counting from with the number keys, and then press [ ]. You can change the stamp color. Press [OK] twice. • To change the value you entered, press [Clear], and then enter a new value. •...
Page 125 Stamps BZH108 • You cannot use the bypass tray with this function. • Only one message can be stamped at a time. The following eight messages are available for Preset Stamp: “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”...
Page 126 4. Advanced Copying Press [Edit / Color]. Press [Stamp]. Press [Preset Stamp]. Select the desired message. You can change the color, position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK].
Page 127: User Stamp
Stamps Changing the stamp position, size, and density Changes the stamp position, size, and density. Press [Change] under Position / Size / Density. Select the stamp position, size, and density, and then press [OK]. Changing the stamp color Changes the stamp color. Press [Stamp Color] under Stamp Color.
Page 128 4. Advanced Copying • Only one message can be stamped each time. Stamp position and original orientation The user stamp positions differ according to the orientation in which you place the originals. BZK033 Press [Edit / Color]. Press [Stamp]. Press [User Stamp].
Page 129 Stamps Select the stamp you require. You can change the stamp color and position. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. • When the Full Color is selected, the full color counter will advance by “1”. •...
Page 130 4. Advanced Copying Select the stamp position, and then press [OK]. Changing the stamp color Changes the stamp color. Press [Stamp Color] under Stamp Color. Select the stamp color, and then press [OK]. Registering a user stamp Scans an image that is used as a user stamp. The size range for stamp images is 10 216 mm (0.4 8.5 inches) high and 10 297 mm (0.4 11.7 inches) wide.
Page 131 Stamps 10 - 216 mm (0.4 - 8.5 inches) 10 - 297 mm (0.4 - 11.7 inches) CCU010 1. Base point 2. Exposure glass Press the [User Tools/Counter] key. CCS062 Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp].
Page 132 4. Advanced Copying Press [Program / Delete Stamp]. Press [Program], and then press the stamp number you want to program. Enter the user stamp name (up to 10 characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press [ ]. Enter the vertical size of the stamp with the number keys, and then press [ ].
Page 133: Date Stamp
Stamps Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete. Select [Yes], and then press [Exit]. Press [Exit]. The display returns to the User Tools / Counter / Inquiry screen. Press [Exit].
Page 134 4. Advanced Copying • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD Stamp position and original orientation The date stamp positions differ according to the orientation in which you place the originals. 10/10/2010 10/10/2010 BZK034 Press [Edit / Color]. Press [Stamp]. Press [Date Stamp].
Page 135 Stamps Select the stamp format. You can change the color, style, and position of the date. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. • The default color is black. •...
Page 136: Page Numbering
4. Advanced Copying Press [Change Format] under Current Date. Select the date format, and then press [OK]. Changing the date stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Changing the date stamp color Changes the stamp color.
Page 137 Stamps BZH115 • You cannot use the bypass tray with this function. Page number formats There are six formats available for page numbering. • P1,P2... • 1/5,2/5... • -1-,-2-... • P.1,P.2... • 1,2... • 1-1,1-2... Stamp position and original orientation The page stamp positions differ according to the orientation in which you place the originals.
Page 138 4. Advanced Copying BZK024 Press [Edit / Color]. Press [Stamp]. Press [Page Numbering]. Select the page numbering format.
Page 139 Stamps You can change the stamp color, position, pages to be stamped, and numbering. After making all settings, press [OK]. Press [OK]. • The default color is black. • You can change the settings for Page Numbering under Stamp in User Tools. For details about Stamp, see “Stamp”.
Page 140 4. Advanced Copying BZH173 1. Front 2. Back • p.205 "Stamp" Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Changing the stamp color Changes the stamp color. Press [Stamp Color] under Stamp Color.
Page 141 Stamps BZH117 In the following procedure, “P1,P2...” is selected, but the procedure is the same regardless of the format you select. Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ].
Page 142 4. Advanced Copying Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ]. Press [First Printing Number], enter the number of page from which to start numbering with the number keys, and then press [ ].
Page 143 Stamps Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ]. Press [First Chapter No.], enter the chapter number from which to start numbering with the number keys, and then press [ ]. Press [First Printing Number], enter the page number from which to start printing with the number keys, and then press [ ].
Page 144: Advanced Copier Functions
4. Advanced Copying Advanced Copier Functions This section describes the machine's advanced copy functions. Margin Adjustment Copies originals leaving a binding margin. BZH122 Press [Edit / Color]. Make sure that [Margin Adj.] is selected. If [Margin Adj.] is not selected, press [Margin Adj.]. Specify a binding margin for the front side pages.
Page 145: Erase Center / Border
Advanced Copier Functions Specify a binding margin for the back side pages. Then press [OK]. If you do not need to specify the margins for the back side pages, press [OK]. • To change the value you entered, press [ ], [ ], [ ] or [ ], or press [Clear], and then specify a new value.
Page 146 4. Advanced Copying BZH124 Erase Center / Border Erases both the center and edge margins of the original image. BZH125 • The relationship between the original orientation and the erased part is as follows: original original BZH126 BZK065 1. Erased part 2.
Page 147 Advanced Copier Functions • p.201 "Edit" Erase Border (same width) Erases the edge margin of the original image. Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Border]. Press [Same Width]. Specify an erase border width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inch).
Page 148 4. Advanced Copying Erase Border (different width) Erases the edge margins of the original image. Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Border]. Press [Different Width]. Press the key you want to change and specify an erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inch).
Page 149 Advanced Copier Functions Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center]. Specify the erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 150 4. Advanced Copying Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center/ Border]. Press [Same Width]. Press [Center], and then specify the erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 151: Image Repeat
Advanced Copier Functions Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center/ Border]. Press [Different Width]. Press the key you want to change and specify an erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 152 4. Advanced Copying BZH131 There are two ways to specify an image to be repeated. Whole Area Repeat Repeatedly copies the entire image. Specified Area Repeat Repeatedly copies a specified area of the image. • You can change the settings for Image Repeat under Edit in User Tools. For details about Edit, see “Edit”.
Page 153 Advanced Copier Functions Original: A5 /Copy paper: A4 or Original: 5 × 8 /Copy paper: 8 × 11 2 repeats (100 %) 8 repeats (50 %) 32 repeats (25 %) BAT086S BAT087S BAT088S Press [Original Settng]. Press [Original Size]. Specify the original size, and then press [OK]. Select original orientation.
Page 154 4. Advanced Copying BZK066 1. Set the original on the exposure glass X1: 0 277 mm (0 10.9 inches) X2: 20 297 mm (0.8 11.6 inches) Y1: 0 196 mm (0 7.7 inches) Y2: 20 216 mm (0.8 8.5 inches) Press [Original Settng].
Page 155: Centering
Advanced Copier Functions Enter the length of [X1] with number keys, and then press [ ]. Enter the length of [Y1] with the number keys, and then press [ ]. Enter the length of [X2] with the number keys, and then press [ ]. Enter the length of [Y2] with the number keys, and then press [ ].
Page 156: Series Copies
4. Advanced Copying Press [Edit / Color]. Press [Edit Image]. Press [Centering]. Press [OK]. • Though the original is placed in a different orientation from the paper loaded, the machine will not rotate the image by 90 degrees (Rotate copy). •...
Page 157: Booklet/Magazine
Advanced Copier Functions Press [Dup./Combine/Series]. Press [Series]. Press [2 Sided 1 Sided], and then press [OK]. You can specify the orientation. For details, see “Originals and Copy Orientation”. • When placing originals on the exposure glass, or in the ADF using Batch mode, press the [ ] key after all the originals have been scanned.
Page 158 4. Advanced Copying BZH035 1. Open to left 2. Open to right 2 Sided Booklet Make 2-sided originals to copies in page order for a folded booklet as shown. BZH036 1. Open to left 2. Open to right 1 Sided Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
Page 159 Advanced Copier Functions 2. Open to right 2 Sided Magazine Copies two or more originals of 2-sided to make copies in page order when they are folded and stacked. BZH038 1. Open to left 2. Open to right How to fold and unfold copies to make a booklet Fold a copy along the centerline, and open.
Page 160 4. Advanced Copying BZH145 1. Open to left 2. Open to right Press [Dup./Combine/Series]. Press [Book]. Select a book type separately for the original ([1 Sided] or [2 Sided]) and copy ([Booklet] or [Magazine]). If you specified [2 Sided] for the original, you can specify the orientation of originals or copies. For details, see “Originals and Copy Orientation”.
Page 161: Covers
Advanced Copier Functions • When placing originals on the exposure glass, or in the ADF using Batch mode, press the [ ] key after all the originals have been scanned. • The default setting for the orientation of Booklet and Magazine is [Open to Left]. You can change the default under Orientation: Booklet, Magazine in User Tools.
Page 162 4. Advanced Copying BZH147 • Blank BZH148 Front/Back Cover This function copies the first and last pages of an original onto paper that has been specified for covers, or places a cover sheet before the first copy page and after the last copy page. •...
Page 163 Advanced Copier Functions Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the cover sheet, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. • You cannot specify both Front Cover and Front/Back Cover at the same time. •...
Page 164: Designate
4. Advanced Copying Designate Use this function to have certain pages of your original copied onto designation sheets or to insert a designation sheet for each page specified. • Copy BZH151 • Blank BZH152 • You cannot specify the bypass tray as the Main Sheet Tray. •...
Page 165 Advanced Copier Functions Press [Cover/Slip Sheet]. Press [Designate / Chapter]. Select [Designate: Copy] or [Designate: Blank]. Press the key to select the chapter number. To select pages 11 to 20 (chapter), press [11-20]. Enter the page location of the first page of the chapter with the number keys, and then press the [ ] key.
Page 166: Chapters
4. Advanced Copying Chapters The page locations you specify with this function will appear on the front of copy sheets. BZH153 • Before selecting this function, press [Dup./Combine/Series] and then select [1 Sided 2 Sided] or [Combine]. • This function can be used only when you use the Duplex (1 Sided 2 Sided) or Combine function.
Page 167: Slip Sheet
Advanced Copier Functions Press the key to select the chapter number. To select chapters 11 to 20, press [11-20]. Enter the page location of the first page of the chapter with the number keys, and then press the [ ] key. Up to 20 locations can be specified.
Page 168 4. Advanced Copying • Before using this function, select the tray for slip sheets under Slip Sheet Tray in Tray Paper Settings. For details, see “System Settings”, Network and System Settings Reference. When copying onto OHP transparencies • Copy BZK038 •...
Page 169 Advanced Copier Functions Select the main sheet tray that contains the paper to copy the originals. When copying onto OHP transparencies, use the bypass tray. • When setting OHP transparencies on the bypass tray, press the [ ] key and select [OHP (Transparency)] in Paper Type.
Page 170 4. Advanced Copying...
Page 171: Document Server
5. Document Server The Document Server enables you to store documents on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used. Copier functions •...
Page 172: Document Server Display
5. Document Server Document Server Display Explains the screens and icons displayed in the Document Server function. Document Server initial display CCU040 1. Displays operational status and messages. 2. Displays the title of the current screen. 3. Displays the numbers of originals stored into the memory, copies set, and copies made. 4.
Page 173: Simplified Display
Document Server Display • All the stored documents may not be displayed depending on the security function specified. Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.
Page 174: Preview Display
5. Document Server 1. [Key Color] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display. Preview Display This section explains the items that appear on the preview display and how to preview stored documents.
Page 175 Document Server Display 6. [ ][ ][ ][ ] Moves the display area in the direction indicated by the arrow. 7. [Zoom Out], [Zoom In] Scales the displayed page down or up. • When the preview is already selected from another function, the preview screen function may become unusable.
Page 176: Using The Document Server
5. Document Server Using the Document Server The following describes how to use the Document Server. Storing Data The following describes the procedure for storing documents on the Document Server. • Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
Page 177 Using the Document Server Press the [Document Server] key. CCU027 Press [Scan Original]. Enter a user name, file name, and password, if necessary. When not changing a file name, the name will be automatically set. Select the paper tray. Place the original. Specify the original scanning conditions.
Page 178 5. Document Server • After scanning, a list of stored documents will be displayed. If the list does not appear, press [Finish Scanning]. • Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory default.
Page 179 Using the Document Server Press [File Name]. The soft keyboard appears. Press [Delete All] to delete automatically generated document name. Pressing [Backspace] allows you to delete up to any desired position. Enter a document name, and then press [OK]. • You can enter up to 20 characters for a document name. In the list, however, up to 16 characters are displayed as the document name.
Page 180: Changing The User Name Of A Stored Document
5. Document Server Enter a password with the number keys, and then press [OK]. You can use four to eight digits for the password. For double-check, enter the password again, and then press [OK]. Changing the User Name of a Stored Document You can change the user name for a stored document.
Page 181: Changing The File Name Of A Stored Document
Using the Document Server Press [Change User Name]. Enter a new user name, and then press [OK]. Press [OK]. • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.
Page 182: Changing The Password Of A Stored Document
5. Document Server • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. • For details about how to enter text, see “Entering Text”, About This Machine. Changing the Password of a Stored Document You can change the password of a stored document.
Page 183: Searching For Stored Documents
Using the Document Server Select the document whose details are to be displayed. If a password is set, enter it, and then press [OK]. Press [Details]. Details of the document will be displayed. • If you have selected two or more documents, press [ ] or [ ] to view their information. •...
Page 184 5. Document Server • Web Image Monitor enables searching and reordering of stored documents from computers. • For details about Web Image Monitor, see Help of Web Image Monitor. • For details about how to enter text, see “Entering Text”, About This Machine. Searching by file name Searches for stored documents by file name.
Page 185: Printing Stored Documents
Using the Document Server Press [User Name]. When specifying a registered user name, select it. When the user name is not registered, press [Manual Entry], and then enter it from the input screen to be displayed. Then press [OK]. Press [OK]. User names that match completely from the starting character will be searched and displayed on the screen.
Page 186 5. Document Server When specifying printing conditions, press [To Printing Screen]. The printing condition screen will appear. The user name, file name, and printing order of the document will be displayed. Enter the number of print copies with the number keys. The maximum quantity that can be set is 999.
Page 187 Using the Document Server • The copy and printer features hold the specified printing conditions after the operation is over and apply them at the next printing. The facsimile features do not have the function of storing the printing conditions. •...
Page 188 5. Document Server Interrupting a print job Interrupts a print job. Press the [Clear/Stop] key. Press [Stop]. Changing the number of print copies while printing is in progress You can change the number of sets during printing. • This function can be used only when the Sort function is selected in the printing conditions. Press the [Clear/Stop] key.
Page 189 Using the Document Server Sample print When the number of sets is massive, you can print a single set in advance to check the printing order and the printing conditions of the selected documents. • This function can be used only when the Sort function is selected in the printing conditions. Select the document to be printed.
Page 190 5. Document Server Press [1st Page]. Press the [Start] key. Printing a specified page You can print the specified page alone of the document selected on the Select File screen. Select the document to be printed. If a password is set, enter it, and then press [OK]. Press [Print Specified Page].
Page 191: Deleting A Stored Document
Using the Document Server Select the document to be printed. If a password is set, enter it, and then press [OK]. Press [Print Specified Page]. Press [Specify Range]. Specify the printing start page with the number keys, and then press [ ]. Specify the printing end page with the number keys, and then press [ ].
Page 192: Displaying Stored Documents With Web Image Monitor
5. Document Server Press [Delete File]. Press [Yes]. • You can delete all documents stored in the Document Server under Delete All Files in Document Server in User Tools. For details about Delete All Files in Document Server, see “System Settings”, Network and System Settings Reference.
Page 193: Downloading Stored Documents With Web Image Monitor
Using the Document Server Click [Document Server]. The list of documents in the Document Server will be displayed. Click of the document you want to confirm. Information of the document will be displayed. Confirm contents of the document. • You can change the format of the list. Click the (Thumbnails), (Icons), or (Details).
Page 194: Changing The Default Functions Of The Document Server's Initial Display
5. Document Server Registering Frequently Used Functions for Printing Stored Documents from the Document Server You can store frequently used Document Server print job settings in the machine memory and recall them for future use. The settings you can store are as follows: •...
Page 195: Copier And Document Server Features
6. Copier and Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. •...
Page 196: Quitting User Tools
6. Copier and Document Server Features • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to quit the settings of User Tools. Press the [User Tools/Counter] key. CCS062 •...
Page 197: General Features
General Features General Features This section describes the user tools in the General Features menu under Copier / Document Server Features. Auto Image Density Priority You can set whether Auto Image Density is “On” or “Off” when the machine is turned on, reset, or modes are cleared.
Page 198 6. Copier and Document Server Features Default: [Display] If you select “Hide”, the display is shown as below. When you cancel [Auto Paper Select], the sizes of paper loaded in the trays are displayed. Original Orientation in Duplex Mode You can set the orientation of the originals when copying two-sided originals. Default: [Top to Top] Copy Orientation in Duplex Mode You can set the orientation of the copies when making two-sided copies.
Page 199 General Features If Panel Key Sound of General Features (System Settings) during system settings is set to “Off”, this function is invalidated even if it is set to “On”. Job End Call You can set whether to generate a buzzer sound (“pi”) when a copy is completed. If Panel Key Sound of General Features (System Settings) is “Lowest”, “Low”, “Medium”, or “High”, the machine beeps to notify you that it did not complete a job for reasons such as copying was interrupted, the paper tray ran out of paper, or a paper jam occurred.
Page 200 6. Copier and Document Server Features Default for “Customize Function: Document Server Storage 1”: [2 Sided Orig. Top to Top] Default for “Customize Function: Document Server Storage 2”: [1 sided Comb 2 orig] Default for “Customize Function: Document Server Storage 3”: [1 sided Comb 4 orig] Default for “Customize Function: Document Server Storage 4”: [1 sided Comb 8 orig]...
Page 201: Reproduction Ratio
Reproduction Ratio Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Shortcut Reduce/Enlarge You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/ Enlarge ratio and have them shown on the initial display. You can also change registered Reduce/Enlarge ratios.
Page 202 6. Copier and Document Server Features Enter a ratio using number keys (in the range of 90 to 99%). Default: [93%]...
Page 203: Edit
Edit Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Enter the width of the binding margin with the number keys as follows: • 0.0 1.2 inches (in increments of 0.1 inch) Enter the width of the erased margin with the number keys as follows: •...
Page 204 6. Copier and Document Server Features Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1 inch boundary margin around all four edges of each original. Default: [On] Erase Center Width Specify the width of the erased center margins with this function. Default: [0.4 inch] Front Cover Copy in Combine You can make a combined copy on the front cover sheet when you select Front Cover mode.
Page 205 Edit Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks. CBA052 1. None 2. Solid 3. Broken A 4. Broken B 5. Crop Marks Default for “Type of Separation Line”: [None] In “Full Color”, you can also select the color of the separation line.
Page 206 6. Copier and Document Server Features Default for “Type of Separation Line”: [None] In “Full Color”, you can also select the color of the separation line. Default for “Color of Separation Line in Full Color”: [Black] Separation line color cannot be specified when selecting [None]. In “Black &...
Page 207: Stamp
Stamp Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Size You can set the size of the numbers. Default: [Normal] Density You can set the density of the numbers.
Page 208: User Stamp
6. Copier and Document Server Features • Adjust Stamp Position You can adjust the print position of the stamp within the available ranges shown below. “Top Left” T/B: 0.1 4.6 inches, L/R: 0.1 4.6 inches “Top Center” T/B: 0.1 4.6 inches, L/R: 2.3 2.3 inches “Top Right”...
Page 209: Date Stamp
Stamp Program / Delete Stamp You can register, change, or delete user stamps. You can register up to four custom stamps with your favorite designs. For details about how to program the user stamp, see “User Stamp”. Stamp Format:1 4 Specify how each of registered user stamps 1 to 4 is printed.
Page 210 6. Copier and Document Server Features Format You can select the date format for Date Stamp mode. Default: [MM / DD / YYYY] Font You can select the date stamp font. Default: [Font 1] Size You can set the date stamp size. Default: [Auto] Superimpose You can have the date stamp printed in white when it overlaps black parts of the image.
Page 211: Page Numbering
Stamp Page Numbering This section describes the user tools in the Page Numbering menu under Stamp. Stamp Format You can select the page number format given priority when [Page Numbering] is pressed. Default: [P1,P2...] Font You can select the font in Page Numbering mode. Default: [Font 1] Size You can set the size of the stamp printed in Page Numbering mode.
Page 212 6. Copier and Document Server Features “Bottom Left” T/B: 0.1 4.6 inches, L/R: 0.1 4.6 inches “Bottom Center” T/B: 0.1 4.6 inches, L/R: 2.3 2.3 inches “Bottom Right” T/B: 0.1 4.6 inches, L/R: 0.1 4.6 inches Superimpose You can have page numbers printed in white when they overlap black parts of the image. Default: [Off] Stamp Color Sets the priority of the colors selected for the page numbers.
Page 213: Input / Output
Input / Output Input / Output This section describes the user tools in the Input / Output menu under Copier / Document Server Features. Switch to Batch You can select to have Batch mode or SADF mode displayed when you press [Original Settng]. Default: [Batch] SADF Auto Reset In SADF mode, an original must be set within a specified time after the previous original has been fed.
Page 214 6. Copier and Document Server Features Default for “Simplified Screen: Finishing Types 2“: [Do not Display] Default for “Simplified Screen: Finishing Types 3“: [Do not Display]...
Page 215: Adjust Color Image
Adjust Color Image Adjust Color Image This section describes the user tools in the Adjust Color Image menu under Copier/Document Server Features. Background Density of ADS (Full Color) The background density is adjusted to skip the texture and copy. You can adjust the background density up to five levels when in Full Color.
Page 216: Administrator Tools
6. Copier and Document Server Features Administrator Tools This section describes the User Tools in the Administrator Tools menu under Copier / Document Server Features. Menu Protect You can prevent unauthenticated users from changing the user tools settings. For details, consult the administrator.
Page 217: Appendix
7. Appendix This chapter describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank: These modes can be used together. ×: These modes cannot be used together. The first mode selected will be the mode you are working in. : These modes cannot be used together.
Page 218 7. Appendix Function selected second Functions Standard Size Originals Custom Size Originals Original Orientation (Readable) Original Orientation (Unreadable) Auto Image Density Manual Image Density Full Color Black & White Auto Color Select Manual Paper Select Bypass Tray Auto Reduce / Enlarge Reduce / Enlarge Create Margin Original: 1 Sided...
Page 219: Trademarks
Trademarks Trademarks ® Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and /or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
Page 220 7. Appendix...
Page 221: Index
INDEX Bypass tray..........42, 44, 45 Bypass Tray Paper Misfeed Prevention..... 1 Sided 2 Sided Auto Margin TtoB....1 Sided 2 Sided Auto Margin TtoT....Center Erase............Centering............. A.C.S. Priority............Changing a stored program......... A.C.S. Sensitivity..........Changing default settings........Accessing User Tools.......... Changing the color balance........
Page 222 Custom size paper..........Finishing..............Customize Function Copier........ First Printing Number......138, 139, 140 Customize Function Document Server Storage..First Printing Page....... 138, 139, 140 ................Folding copies to make a booklet..... Folding copies to make a magazine....Font.............. 208, 209 Date..............
Page 223 Legal prohibition............ Paper Display (Stored File Print)......Letterhead Setting..........Photo..............Placing originals..........21, 25 Placing originals in the ADF........Machine types............Placing originals on the exposure glass....Magazine............Preset Reduce/Enlarge......... Managing jobs............Preset Stamp......... 11, 122, 205 Manual Image Density........Preview Display...........
Page 224 Sample Copy............Staple Position............. Sample print............Stapling position............ Scanner functions..........Storing data............Searching by file name........Storing data in the Document Server....Searching by user name........Superimpose..........208, 210 Searching for stored documents......Switch to Batch............ Selectable original sizes........Symbols..............Selecting a color mode.........
Page 225 MEMO...
Page 226 MEMO M026-7409...
Page 228 M026-7409...

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Aficio mp c300sr Savin c230sr Savin c240 Savin c240sr Lanier ld130c Aficio mp c400 ... Show all

Ricoh Aficio MP C300 Operating Instructions Manual

1 Placing Originals

2 Basic Copying

3 Color Copying

4 Advanced Copying

5 Document Server

6 Copier and Document Server Features

7 Appendix

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