Setting Up Mailboxes; Recording Personal Greetings; Recording The Owner's Name - Panasonic KX-TVP200 Installation Manual

6.2

SETTING UP MAILBOXES

The following steps complete the basic installation of the VPS. For each mailbox on the
system, a No Answer, Busy, and After Hours Greetings should be recorded, as well as the
Owner's Name and Password. Please follow the steps below to set up the mailboxes
accordingly.

6.2.1 Recording Personal Greetings

• The No Answer Greeting plays whenever the caller enters your mailbox during business
hours.
• The Busy Greeting plays when the caller is told your line is busy and then elects to leave a
message in your mailbox.
• The After Hours Greeting plays whenever the caller enters your mailbox when the VPS is
in Night Mode.
1.
Dial the Extension Number of the VPS.
2.
When the VPS answers, Press [#6 ] and Dial the Number of the mailbox for which you
wish to record Personal Greetings.
3.
Enter your Password (if programmed), then Press [#].
You are now inside the mailbox.
4.
Press [5] for Mailbox Management.
5.
Press [1] to change the Personal Greetings.
6.
Press [1] again to change the No Answer Greeting.
7.
The system will then say: "No Answer Greeting is not recorded. Record greeting at the
tone".
8.
State your Greeting at the tone.
Example: "Hi this is Tom. I am away from my desk right now but please leave a message
at the tone and I will return your call as soon as possible".
9.
Press [1] when finished.
The system gives the options of reviewing, accepting, or erasing the message.
10.
Press [1] to review the greeting.
11.
Press [2] to accept the greeting.
12.
The system will then play the menu for changing the No Answer Greeting, Busy Signal
Greeting and the After Hours Greeting. Record the Busy Signal Greeting as you did for the
No Answer Greeting.
13.
Continue on to the After Hours Greeting and hang up when finished.

6.2.2 Recording the Owner's Name

1.
Dial the Extension Number of the VPS.
2.
When the VPS answers, Press [#6 ] and Dial the Number of the mailbox to which you
wish to record the Owner's Name.
6.2 SETTING UP MAILBOXES
Installation Manual 141