Setting The Original Type For E-Mails - Xerox WorkCentre 5945 User's Manual And Warranty

E-Mail

Setting the Original Type for E-mails

Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the E-mail features.
Use the Original Type options to enhance the quality of your output based on the type of original
images and how they were produced. For example, if you use a text setting for the original type your
device will produce output with sharper edges than if you selected a photo setting - this will make
text documents easier to read, but will reduce the quality of photo images where there are lightness
and darkness gradations not found in text.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press the Clear All button on the control panel to cancel any previous programming selections.
3. Press the Services Home button.
4. Select the E-mail button on the touch screen.
5. If required, select the E-mail tab. This is usually the active tab when the E-mail service opens.
6. Select the New Recipient... button.
7. Use the touch screen keyboard to enter the e-mail address of the recipient.
• The number of alphanumeric characters that can be entered depends on the size of the
characters chosen. Once the end of the entry box has been reached no more characters
can be added.
• To delete a character use the backspace X button.
• Use the special characters button to access special characters such as $ and %.
• Buttons with an icon in the lower right corner have accented or additional characters
available. Select and hold the button to view related characters in a pop-up menu. Select
the desired character from the pop-up menu.
Note: If e-mail encryption is enabled, e-mails may only be sent to recipients with a valid
encryption certificate. Encryption ensures that the message cannot be read by anybody except
the intended recipient. In addition, with e-mail signing enabled, the recipient can be sure that
the message has actually come from the person marked as the sender.
8. Select the Add button.
• If you want to send the document to more than one recipient enter the additional details,
one recipient at a time, and select the Add button again until all the recipients have been
added.
9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the
touch screen keyboard to enter the recipient details and then select the Add button.
Note: At least one To address must be selected, documents cannot be sent to a Cc address
alone.
10. Select the Close button to save the information you entered.
11. If required, select the From... button and use the touch screen keyboard to enter or edit the
From address for the e-mail.
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WorkCentre 5945/5955
User Guide