Deleting A Record Or A List; Printing The Directory; Importing A Directory; The File Structure - Oki B4545 MFP User Manual

Directory
D
ELETING A RECORD OR A LIST
14 OK - DIRECTORY / CANCEL
The directory appears in alphabetical order.
+
Use the or
to delete and confirm with OK.
+
Press again OK to confirm your deleting.
The record or list is deleted from the directory.
P
RINTING THE DIRECTORY
You may print all the numbers stored in the directory, including all the existing
contact records or contact lists.
To print the directory:
15 OK - DIRECTORY / PRINT
The directory is printed in alphabetical order.
I
MPORTING A DIRECTORY
You can import an existing directory of contacts into your fax machine as an
electronic file. This file must be in a specific format and must not comprise more
than 500 entries.
The process of importing a directory uses electronic mail as the transfer
mechanism. The electronic file containing the directory is received and processed
as an e-mail attachment.
Caution -
Importing a new directory completely overwrites any existing directory
entries.
The electronic file containing the data in the directory must be structured into lines
or records each comprising five fields separated from one another by a unique
character (a tab stop, a comma or a semi-colon). The lines themselves are
separated by a line break (carriage return).
Fields
A unique identifier in your directory, up to 20 characters long.
Name This field is mandatory; the name should not include the field
separator character.
keys to select the contact record or contact list (L) you wish
T
HE FILE STRUCTURE
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