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Page 2: Copyright Information
The most up-to-date drivers and manuals are available from the web site: Trademark Information _______________________________ Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd. Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc. ENERGY STAR is a trademark of the United States Environmental Protection Agency.
Page 3 ELCOME You have just acquired a new generation communications terminal from Oki Data and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore can be used for Internet communications. Your terminal will meet all your professional requirements.
Page 4: Table Of Contents
Installing the printer output stacker ... . .16 Installing the printer paper tray ....16 Loading paper ......17 Adjusting the original document output tray .
Page 5 Copying ........88 Local copy .......88 B4545 MFP User’s Guide...
Page 6 Communication errors ..... 138 Printer errors ......142 Scanner incidents .
Page 7 Consumables ......153 Service and Support ..... 154 B4545 MFP User’s Guide...
Page 8 * Out : duplex mode deactivated. Indicator. Toner Status. * On : end of toner. * Flashing : near the end of toner. Indicator. Printer paper jam. Icon. Fax Reception * On : reception possible. * Flashing : non-printed document(s) in memory or being received * Off : reception impossible.
Page 9: Installation
NSTALLATION Installing your terminal Installation requirements A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.
Page 10: Operational Precautions
• Keep the printer away from any objects that might block its heat vents. • Do not locate the printer near curtains or other combustible objects. • Choose an area where there is no possibility of the printer being splashed with water or other liquids.
Page 11: Unpacking The Box
• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.
Page 12: Unpacking The Optional Paper Tray
Installation Unpacking the optional paper tray Remove the plastic bags and check for the parts illustrated below. Paper Tray Mechanical unit paper tray Cardboard Installing the optional paper tray (refer to paragraph Installing the second paper tray (optional), page 20)
Page 13: Unpacking The Duplex Unit (Optional)
Installation Unpacking the duplex unit (optional) Remove the plastic bags and check for the parts illustrated below. Duplex Unit Cardboard Box Installing the Duplex unit (refer to paragraph Installing the Duplex unit (optional), page 22).
Page 14: Description
Installation Description Adjustable Paper Guide Scroll Scanner (ADF) Console Printer Second Paper Tray (Optional) [500 pages] Printer Paper Feed Tray Manual Paper Feed Tray Printer Output Stacker USB Port 10 Chip Card Reader 11 Access handle, Flatbed Scanner 12 Original...
Page 15: Installing The Removeable Parts
Installation Installing the removeable parts This section details the installation of the terminal’s removable parts. Installing the scanner paper tray Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
Page 16: Installing The Printer Output Stacker
Installing the printer paper tray Hold the tray in front of the printer (as shown in the drawing). Align the tabs in the tray with the notches in the printer. Slowly press the tray into the printer until it snaps into place.
Page 17: Loading Paper
Installation Loading paper Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed side up.
Page 18 Installation Paper useable in the printer : Printer paper tray 16 to 24 lb (60 to 90 g/m Manual feed 16 to 43 lb. (60 to 160 g/m Replace the printer paper tray cover.
Page 19: Adjusting The Original Document Output Tray
10 sheets maximum. Insert your sheet of paper or film between the two feed guides 1 and 2 located on the paper tray cover until it stops in the printer. Adjust to the size of the paper or film using the paper size guide 1 or 2.
Page 20: Installing The Second Paper Tray (Optional)
3. Remove the paper tray cover. 2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer.
Page 21 Installation 5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the up-side, when the paper is packed, is always facing up. Remark always hold the paper tray with both hands when removing it or putting it back into the additional paper unit.
Page 22: Installing The Duplex Unit (Optional)
Installation Installing the Duplex unit (optional) After installation and connection, the duplex unit will enable you to print, receive faxes or print local photocopies in duplex mode. Switch off your terminal and pull out the mains plug. Take the duplex unit out of its box and remove the protective film. Remove the connector cover (C) to obtain access to the connector.
Page 23 Installation Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the bottom left hand side of the terminal. Insert the two plastic clips (B) in the two slots (A) provided for this purpose. Hold the module in its housing, tip the access door to the two blue-colored locking clips backwards.
Page 24 Installation Hold the duplex unit in position and press the two blue colored clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. Once the module is locked in position, close the door. The module is now ready to operate.
Page 25: Connections
Installation Connections Make sure the On/Off switch is in position Légende du schéma : A : Parallel port B : USB Port C : LAN socket D : Telephone line socket E : Power cord recepticle F : Telephone line G : Power cord (Off).
Page 26: Telephone And Lan Connection
Set the On/Off switch to position "I" (On). After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, refer to paragraph...
Page 27: Getting Started
ETTING STARTED AVIGATION METHODS RESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your terminal.
Page 28: Moving Within The Menus
Getting started Moving within the menus Enter the main menu and move down through the menus. Select the next line in a menu. Select the previous line in a menu. Validate the current selection. Return to the previous menu. Confirm and exit from the current menu.
Page 29: The Display Screen
Getting started Moving within a data entry field Move to the right. Move to the left. Confirm your entry. Delete a character by moving the cursor to the left. Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters.
Page 30: Access To Functions
Getting started Access to functions may be achieved in two ways. • Menu-driven access. • Direct function access. Menu-driven access You can print the guide to find out the number of a function by pressing below. Press the DIRECTORY SETUP Use the of the required function.
Page 31: Guide To Function List
Getting started UIDE TO FUNCTION LIST Functions 11 OK ONTACT 12 OK 13 OK ODIFY 14 OK ANCEL 15 OK RINT 16 OK 161 OK 162 OK 17 OK MPORTATION 18 OK XPORTATION 19 OK LDAP S ERVER 191 OK DDRESS 192 OK DENTIFIER...
Page 32 Getting started Functions 2522 OK REFIX SET TING 253 OK OCAL 2531 OK ONFIGURATION 2532 OK 2533 OK SUBNET MASK 2534 OK GATEWAY 2535 OK IEEE 2536 OK NETBIOS 2537 OK ETBIOS 2538 OK WINS 1 2539 OK WINS 2 254 OK 2541 OK 2542 OK...
Page 33 Getting started Functions 3911 OK CTIVATION 392 OK X FORWARD 3921 OK CTIVATION 393 OK MAIN MENU 3: F Function description Rerouting activation Tx forwarding function Tx forwarding activation Printing activation of rerouting fax Page p. 79 p. 80 p. 80 p.
Page 34: Function Description
Getting started MAIN MENU 4: SMS S Functions Functions 51 OK UNCTIONS LIST 52 OK 53 OK IRECTORY 54 OK ETUP 55 OK OMMANDS 56 OK ISTE MBX 57 OK CL FONTS 58 OK CRIPT FONTS 59 OK EPART Functions 61 OK ERFORM 62 OK...
Page 35 Paper tray choice Paper save activation mode Set margins Sheet-feed scanner margins setting Printer margins setting Printer margins setting Select paper tray Select paper tray printer Select paper tray additional Consumables status Department code Activating/Deactivating the department code Setting the department codes...
Page 36 Getting started Functions 923 OK ERVERS 9231 OK SMTP 9232 OK POP3 9233 OK DNS 1 9234 OK DNS 2 924 OK SMTPA 9241 OK CTIVATION MMED ACCES 93 OK ETTINGS 94 OK 941 OK ONNEC 942 OK END TYPE 943 OK ERIOD 944 OK...
Page 37 Getting started Functions 02 OK RINT DOCUMENT 021 OK 022 OK 0221 OK 0222 OK ERIES 0223 OK ELECTION 04 OK CAN TO 07 OK ELETE 071 OK ANUAL 072 OK UTOMATIC 0721 OK 0722 OK ERIES 0723 OK ELECTION 08 OK EDIA MAIN MENU 10: M...
Page 38: Setting Your Terminal
ETTING YOUR TERMINAL AIN SETTINGS At terminal powerup, the screen displays: You have to set the date and time, telephone network, language parameter and verify the other parameters listed below. EFORE TRANSMISSION Date/Time At any moment you may change the date and time on your fax machine.
Page 39 Setting your terminal To change the date and time: 21 OK - SETUP / DATE/TIME Enter the numbers of the required time and date one after another, (for example November 8 2006 at 9h33, press 0 8 1 1 0 6 0 9 3 3) and press OK to confirm. Summer time / winter time setting A menu is available from which you can chose to change to summer / winter time automatically or not.
Page 40: Type Of Network
Setting your terminal Your fax number/your name In the United States, as required by FCC regulations, a heading Remark must be included on all FAX messages. Your fax will print out your fax number on each document it transmits if you save this number and if the terminal is set to Sending header (refer to paragraph Technical parameters, page 47).
Page 41: Local Prefix
Setting your terminal To select the network: 202 OK - SETUP / GEOGRAPHICAL / NETWORK Select the required option and press the OK key to confirm. Language This setting enables you to choose a language other than that imposed by the Country setting. To select the language: 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE Select the required option and press the OK key to confirm.
Page 42: Transmission Report
Setting your terminal Defining the local prefix 2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and validate with OK. Transmission report You may print a transmission report for all communications over the telephone network (STN).
Page 43: Before Reception
Setting your terminal Modifying the economy period: 233 OK - SETUP / SEND / ECO PER. Enter the hours of the new economy period and confirm your selection with the key OK. Using the economy period: 32 OK - FAX / ECO TRANS. Enter the call number and confirm with OK.
Page 44: Reception Without Paper
Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...). If your fax printer is unavailable, you may choose between two modes of reception: • reception mode WITHOUT PAPER, your fax saves the incoming messages in the memory, •...
Page 45 Setting your terminal To activate relay from your fax machine: Insert the document to relay (refer to paragraph Document depositing, page 74). Select Enter the remote fax number where you will relay to or choose your dialing mode (refer to paragraph Dialing, page 76) and press OK.
Page 46 Setting your terminal To select the fax print mode : 244 OK - SETUP / RECEPTION / DUPLEX Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key. Adjust to page This option allows you to print out documents automatically adjusting them to the page format.
Page 47: Technical Parameters
Choice between transmission speed displayed or number of the page in progress. Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.
Page 48 Setting your terminal Parameter 10 - RX HEADER 1 - WITH 2 - WITHOUT 11 - RX SPEED 1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400 12 - RINGS 2 TO 5 20 - E.C.M. 1 - WITH 2 - WITHOUT (CORRECT THE...
Page 49 10 FULL 10 HALF 80 - TONER SAVE 1 - WITH 2 - WHITHOUT 90 - RAW PORT 9100 91 - PRINTER ERROR TIMEOUT 92 - PRINTER 15 seconds WAIT TIMEOUT 93 - REPALACE 1 - NO 2 - Letter / A4...
Page 50: Local Area Network (Lan) Settings
Setting your terminal OCAL Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).
Page 51: Gateway Address
Setting your terminal To configure the local network setting manually: 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION Choose IP address 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE Enter the IP address of your terminal and press OK to confirm. Sub-network mask 2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK.
Page 52: Sntp Server Configuration
Setting your terminal These two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to Disk, page 84). 2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1 2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2 Enter the IP address of each server, then validate with OK.
Page 53 Setting your terminal Summer time 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME Select the appropriate time setting in the drop-down list: winter time, summer time +1 or summer time +2, then validate with OK. Remark This menu is not displayed if the menu 212 is activated.
Page 54: Message Service And The Internet
Setting your terminal ESSAGE SERVICE AND THE Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP).
Page 55: Access To Servers Parameters
Setting your terminal Choosing 92 OK - INTERNET / INIT. PROVIDER 921 OK - INTERNET / INIT. PROVIDER / CONNECTION Enter the Enter connection Enter connection 922 OK - INTERNET / INIT. PROVIDER / MESS. SERV Enter Email Enter Email Enter Access to servers parameters 923 OK - INTERNET / INIT.
Page 56 Setting your terminal You should then complete the following MENUS on your fax machine: Supplier 9211 Call numb. 9212 Identifier 9213 Password 9221 Email ID 9222 EMAIL PASSWORD 9223 E-Mail adr 9231 SMTP 9232 POP3 9233 DNS 1 9234 DNS 2 9241 activation Your terminal is now configured.
Page 57: Settings
Setting your terminal The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, • the E-mail sorting defines treatment for all stored E-mail messages recei- ved.
Page 58: Selecting The Print Mode For The Deposit Notice
Setting your terminal Changing the connection period ( 943 OK - INTERNET / SETTINGS / PERIOD With the means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm. An Internet connection will be established every three hours (default value).
Page 59: Mail Sorting
- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC, - if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.
Page 60: Internet Connection
Setting your terminal To use the fax as an E-Mail printer: Select option W/O PC TRANS and press OK to confirm. Select your option from the table below and validate with OK. Menu DELETE MAILS SAVE MAILS At each connection, the number of E-mails still present in your mailbox are displayed on the screen.
Page 61: Deactivating The Internet Function
Setting your terminal EACTIVATING THE If you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER Select ESSAGE SERVICE AND THE Your terminal also lets you send and receive documents and E-mails from subscribers throughout your local area network (LAN). Before LAN transmission, you must: •...
Page 62 Setting your terminal Access to servers parameters 922 OK - INTERNET / INIT. ETHERNET / SERVERS Enter SMTP Enter POP3 Enter DNS 1 Enter DNS 2 Sample LAN settings for the terminal If your LAN settings are as follows: MESSAGE SERVICE IDENTIFER: MESSAGE SERVICE PASSWORD: E-MAIL ADDRESS: SERVER:...
Page 63 Setting your terminal 9241 activation Your terminal now configured, you can: • configure the standard settings, to connect to your LAN, and the E-mail sorting (refer to paragraph Settings, page 57), • configure the LAN connection (refer to paragraph Internet Con- nection, page 60), •...
Page 64: Directory
IRECTORY Your fax lets you create a directory by memorizing contact records and contact lists. • Your terminal can store up to 500 contact records with names and phone numbers. • You may also group several names to build a contact list with up to 32 contact lists. A contact list is made from the contact records already stored.
Page 65: Creating Contact Record
Directory REATING CONTACT RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: jones@messagerie.com, •...
Page 66: Creating Contact Lists
Directory Select the option WITH your contact. The first available letter appears by default. If you want to change it, scroll the letters by means of the If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key.
Page 67: Adding A List
Directory To add a list: 12 OK - DIRECTORY / NEW LIST Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK. Remark You can stop a list or record creation at any time by pressing do not have to complete all the list characteristics as you create it;...
Page 68: Adding Or Deleting A Number From The List
Directory DDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY Select the contact list (L) by means of the with OK. Press OK to display the in the table hereafter: To ... delete Confirm the new list by pressing ONSULTING A RECORD OR A LIST Press key The directory appears in alphabetical order.
Page 69: Deleting A Record Or A List
Directory ELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the keys to select the contact record or contact list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting. The record or list is deleted from the directory.
Page 70 Your contact’s fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This number field may be left empty, for instance, in the case of contacts to whom you only send e-mails. Your contact’s e-mail address.
Page 71: Procedure
Directory Caution - You must always enter the field separator character, even if one or more of the fields are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key. To import a directory: 17 OK - DIRECTORY / IMPORTATION Select...
Page 72: Ldap Server
Directory Repeat the procedure as many times as required, for instance to update all your fax machines or send the same file to several PC users on your local network. LDAP SERVER The LDAP server allows you to access a directory server, for contacts or lists of contacts (maximum 500 recipients).
Page 73: Accessing Server Contacts
Directory then, you should complete the following MENUS on your fax machine: LDAP SERVER ADDRESS IDENTIFIER PASSWORD DN BASE PORT Your terminal is now configured. Remark For more information on LDAP configuration, refer to your LAN administra- tor or to your LDAP server documentation. CCESSING SERVER CONTACTS When the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the server's directory.
Page 74: Operation
PERATION ENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorized and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF or PDF format) or color documents (JPEG or PDF format).
Page 75: Choosing The Resolution/Contrast
Operation Remark Since the addressee’s number is generally on the document to be trans- mitted, you may also dial before positioning the document. From the flat scanner HOOSING THE RESOLUTION Resolution You have 4 modes for document transmission. The mode choice depends on the type of document to be transmitted: •...
Page 76: Dialing
Operation Press as shown by the position of a cursor. From the directory dialing alphabetically Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete. Assigned number dialing Press Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.
Page 77 Operation You may enter the call number of the subscriber using the key block or the directory. Confirm with the When the redial list is not empty the display will show: REDIAL TO : _ Using the keys through the numbers already available in the Redial-list. You may select a call number or eventually enter the number via the the numerical key pad or using the directory.
Page 78: Transmission Over The Public Switched Telephone Network (Pstn)
Operation Press key subscriber list Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber lists). Press OK, required operation. UBLIC WITCHED Immediate transmission Position the document (refer to paragraph Document depositing, page -74). Enter the fax number or choose your dialing mode (refer to paragraph Dialing, page -76) then press The "Line"...
Page 79 Operation You may enter the number of pages before transmission and confirm with OK. Confirm postponed transmission by pressing key Your document is stored and will be sent at the new time. Remark When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner window is located in the right direction.
Page 80 Operation Confirm with the OK key. Remark If the function WITHOUT is selected the menu 3912 will not be included in the functions overview, when it is printed out. Set the re-direction contact 3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUM- Using the keys from the directory (if the directory is empty the display will show DIRECTORY EMPTY...
Page 81: Transmission Over The Internet
Operation RANSMISSION OVER THE Sending a black and white document to an E-Mail address Position the document (refer to paragraph Document depositing, page -74). Press the or choose your dialing mode (refer to paragraph Dialing, page -76). Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page -75).
Page 82 Operation Access through the menu. 95 OK - INTERNET / E-MAIL Direct access. Press key Then, to send to E-mail address. Enter the addressee’s E-mail address or choose your dialing mode (refer to paragraph Dialing, page -76). Enter the address of who you want to receive a copy of the document (CC:), and press OK to confirm.
Page 83: Simply Put The File In An Ftp Server
Operation Your contact will receive an E-mail with an attachment. Scan to FTP The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving. To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.
Page 84: Scan To Disk
Operation Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address. Scan to Disk The Scan to Disk function allows you to place your TIFF, JPEG and PDF files in a shared directory, on your PC for instance.
Page 85: Transmission Waiting Queue
Operation RANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the docu- ments are coded the following way: Order number in the queue / document status / subscriber’s telephone number.
Page 86: Deleting A Transmission On Hold
Operation You may now modify the parameters of the given document then confirm your modifications by pressing key Deleting a transmission on hold 63 OK - COMMANDS / CANCEL In the waiting queue select the desired document and confirm your choice with OK.
Page 87: Cancelling A Transmission In Progress
Operation ANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number. • For a single call number from the memory, the document is erased from the memory.
Page 88: Copying
Operation OPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. Standard copy Position the document (refer to paragraph Document depositing, page -74).
Page 89: Specific Copy Settings
Operation "Sophisticated" copy Position the document (refer to paragraph Document depositing, page -74). Press key Enter the required number of copies and confirm with the OK key. Using the keys DUPLEX->DUPLEX DUPLEX->SIDE If you have selected for printing the mode the keys with the OK key.
Page 90 843 OK - ADVANCED FCT / COPY / ASSEMBLED The ASSEMBLED parameter is used to define the choice of your printer outputs; either assembled or not assembled. Validate the choice with the OK key.
Page 91 Operation Set the required coordinates with the numeric keypad or . Confirm your setting by pressing key OK. 845 OK - ADVANCED FCT / COPY / CONTRAST CONTRAST contrast. Adjust the contrast using keys validate the choice with the OK key. You can also directly adjust the desired contrast using the key, press this key several times until the required adjustment is obtained without using...
Page 92: Local Copy Menu
Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys Validate by pressing the OK key. 856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG If you want to offset the side margins of your document to the left or to the right.
Page 93: Mode Selection
Operation Number of copies Enter the menu and go to the first option: selection of the number of copies (except if the slip is entered via the "number" + OK key combination, in which case the second option is directly accessed): NUMBER OF COPIES Mode selection...
Page 94: Paper Tray Selection
Paper tray selection This selection is available only if the printer includes at least two trays. For more information, refer to paragraph Paper tray, page -99.
Page 95 Case of a duplex printer (option) with compatible paper type: 1>DUPLEX ->DUPLEX 2 1-SIDE ->DUPLEX 3 DUPLEX ->1-SIDE 4 1-SIDE ->1-SIDE Case of a simplex or duplex printer with incompatible paper type: 1>1-SIDE ->1-SIDE 2 DUPLEX ->1-SIDE Zoom selection This selection is not available for Mosaic/Banner and Identity Card modes.
Page 96: Resolution Selection
Operation This mode only makes sense on the ADF scanner (a document shall include several pages) and with a number of copies exceeding 1. For an assembled copy, the document is faxed in 200 dpi fax mode then encoded (MMR coding) and stored in the flash memory. Once the document is entirely scanned, it is printed as many times as requested then erased from the memory.
Page 97: Description Of Id Card Mode
Operation ESCRIPTION OF The IDENT. CARD copy function is used for copying both sides of an identity card or driving license type document (size 5.5 x 8.8) on a Letter format sheet. This function will be available only from the flatbed scanner for local copy.
Page 98 Operation Press the OK key. The following will be displayed: 1 >>NORMAL PAPER 2 THICK PAPER With keys Press the OK key. The following will be displayed: PUT ID. CARD THEN OK Insert your identity card on the flatbed scanner’s glass. Press the OK key.
Page 99: Paper Tray
Operation Default tray for local copy With same paper format in both trays In this case, all selections made for this parameter will determine the default tray in the local copy slip. The tray can however be changed on a case by case basis in the slip. With different paper formats in the trays If the default setting is AUTOMATIC, the default tray in the local copy slip will be the one currently selected (depending on last...
Page 100 The error can be cleared by pressing the STOP key or by changing the paper format in one of the printer trays. Clearing with the STOP key will enable the printer to be rapidly returned to service subsequent to cancelled internal printing.
Page 101 Operation Default tray for PC printing In PC printing mode, the printer driver's tray setting will override the terminal’s tray setting. The PC driver will indicate the following to the terminal: • which tray to use for printing: upper, lower, auto, •...
Page 102: Other Functions
Operation THER FUNCTIONS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your terminal. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time. Each log (incoming or outgoing) contains a table with the following information: •...
Page 103: Font Printing
Operation You can print the list of fonts installed on your terminal at any time. To print PCL fonts: 57 OK - PRINT / PCL FONTS To print SG Script fonts: 58 OK - PRINT / SGSCRIPT FONTS Your fax prints the list of fonts. At any time, you may consult the activity counters of your terminal.
Page 104: Placing A Document In Deposit
Operation Setting the terminal for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder • MULTIPLE- it may be polled as many times as necessary from the memory Setting the terminal for polled documents, you must define the poll number, then depending on the type of poll you may: •...
Page 105 Operation Depending on the type of poll you should: Choice Immediate poll Delayed poll Procedure Press Press OK Next to the current time, enter the time you wish to poll the document and press...
Page 106: Lock
Operation There are restrictions to the use of your fax: • To lock the printing of received documents (refer to paragraph Fax answering machine, page -43), • locking the keyboard, • locking the numbers, • locking the Internet settings, • locking the access to the SMS transmission function. Entering the locking code The operator access parameters are confidential;...
Page 107 Operation Locking the numbers This function locks dialing and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it). To access the number interlocking option: 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER Enter the four-digit interlock code with the keypad.
Page 108: Scan To Pc
Operation Remark your terminal is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC function, which when associated with Companion Suite Pro, makes it possible to send an opening notice of a scan function of a PC connected to your ter- minal.
Page 109: Function Management By The Administrator
Operation UNCTION MANAGEMENT BY THE ADMINISTRATOR By default, the "Department Code" function is deactivated when the terminal is first put into service. Activating the department code 881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA- TION Using the browser’s Press OK to confirm;...
Page 110 Operation Press OK to confirm the line 8821>DEPT. CODE. The screen displays MASTERCODE and ****. Using the code (remember this code). Confirm the code by pressing OK. Using the browser’s Using the alphabetical keypad, enter the name you want to give to your department (maximum 20 characters).
Page 111 Operation Enter your administrator mastercode. 883 OK - ADVANCED FCT / DEPT. CODE / DELETE Enter the number of the department code you want to delete or search for it using the Confirm by pressing OK. A confirmation screen is displayed. Press OK again to confirm the deletion.
Page 112 Operation Printing the department report The administrator may print reports for all the departments created. To do 884 OK - ADVANCED FCT / DEPT. CODE / PRINT Enter the administrator department number 00 and confirm by pressing OK. The terminal prints the report, as shown in the illustration below.
Page 113: Use Of The Department Codes By A Department
Operation SE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different terminal functions, each department must enter its own access code as delivered by the administrator. When the "DEPARTMENT CODE" function is activated, the screen displays: THU 20 FEB 10:15 ENTER DEPT.
Page 114: Usb Memory Key
Operation Example: 9738088444+**** The charge code will always be hidden. The maximum length that can be entered is 30 characters. When dialing, only the digits are sent on the line. The "+" symbol inserted is not sent. In the example above, the number If your equipment is connected to a private exchange (PABX), enter the pre- fix (number used by your PABX to access the telephone network, for exam- ple 0), followed by a "/"...
Page 115: Use Of The Usb Memory Key
Operation SE OF THE RINT YOUR DOCUMENTS You can print the stored files or a list of the files located in the USB memory key. Print the list of files located in the key 02 OK - MEDIA / PRINT DOCUMENT 021 OK - MEDIA / PRINT DOCUMENT / LIST Insert the USB memory key on the front side of the terminal respecting the way of insertion.
Page 116: Delete Your Files Located In The Key
Operation Print the files located in the key 022 OK - MEDIA / PRINT DOCUMENT / FILE Insert the USB memory key on the front side of the terminal respecting the way of insertion. MEDIA ANALYSIS appears on the screen. Select PRINT DOC.
Page 117: Analyse The Usb Memory Key Content
Operation • Select ALL with the • You come back to the previous menu. • SERIES, to delete several files located in the USB memory key. • Select SERIES with the • FIRST FILE and the first indexed file appears on the screen, select with appears on the left of the file.
Page 118: Mail Box (Mbx Fax)
Operation Select SCAN TO with the OK button. Caution - • By pressing the SCAN button of the terminal deck then by selecting SCAN-TO-MEDIA. By pressing the the digital keyboard. Choose the COLOR between Black&White and COLOR with With the alphanumeric keyboard, give a name to the scan file (up to 20 characters) and confirm with OK.
Page 119 Operation You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.
Page 120: Mbx Management
Operation In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by: • depositing a document in a fax MBX • transmit to deposit a document in a remote fax MBX • perform document poll from a remote fax. Creating an MBX 71 OK - MAILBOXES / CREATE MBX Select a free MBX out of the 31 MBX or directly enter the...
Page 121: Deleting A Mbx
Operation All documents found in the MBX are printed and the MBX is emptied. Deleting a MBX Before deleting an MBX, you need to make sure it is empty, by printing its content. 74 OK - MAILBOXES / DELETE MBX Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK.
Page 122: Mbx Polling From A Remote Fax
Operation Confirm the transmission request to a remote MBX fax by pressing key In the case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time. MBX polling from a remote fax 36 OK - FAX / MBX POLLING Enter your subscriber’s number for MBX deposit or choose your...
Page 123: Maintenance
AINTENANCE Maintenance General To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Protect the terminal from direct sunlight. •...
Page 124: Replacing The Consumables (Toner And Drum)
86 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the terminal about its features. For this purpose, the chip card supplied with each toner cartridge must be read by the terminal each time a new consumable item is installed.
Page 125 Maintenance Caution - The fusing unit located inside the printer may become very hot during operation. Caution - To avoid injury - do not touch. 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.
Page 126 Maintenance 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. 6 - Shake the toner cartridge alternately in the directions shown by the arrows in the illustration below.
Page 127 Maintenance 7 - Remove the protective plastic strip from the cartridge as shown below. 8 - Insert the new toner cartridge in the drum cartridge until locked in place. Caution - Make sure not to touch the green colored drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
Page 128 Maintenance Development roller 9 - Insert the toner/drum cartridge in the printer as shown below. 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press OK on the scanner keypad. The display shows:...
Page 129 Maintenance Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C Press OK.
Page 130: Replacing The Drum Cartridge
To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM <OK> TO CONFIRM 1 - Open the printer cover. 2 - Remove the former toner/drum cartridge set. Dispose of the drum cartridge according to the local regulations in force...
Page 131 Maintenance Caution - The fusing unit located inside and at the bottom of the printer may become burning hot when the terminal operates. Avoid touching it; you could hurt yourself. 3 - Unlock the toner cartridge by turning the blue locking clip in the direction...
Page 132 Maintenance 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Caution - Make sure not to touch the green colored drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
Page 133 6 - Insert the toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer as shown below. 8 - Close the printer cover pressing it carefully but firmly until it clicks into position.
Page 134 Maintenance Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. The following is displayed on the scanner control panel screen: CHANGE DRUM ? YES= OK - NO= C...
Page 135: Cleaning
The fusing unit can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer.
Page 136 4 - Put the drum/tone cartridge set back in place and refer to paragraph Replacing cartridges, page -125. 5 - Close the printer cover, connect the power lead and power the terminal using the switch located on the front left hand side.
Page 137: Servicing
Servicing For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation. Scanner calibration You can perform this operation when the quality of photocopied documents is no longer satisfactory.
Page 138 An incident occurred with the scanner, for example, the sheet is jammed. Code 06 - Printer default An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to without paper, page -44).
Page 139 Maintenance Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent- check the number of pages in the document. Code 0C - Received document error Ask the subscriber who called you to check the length of his document (it may be too long to be completely received).
Page 140 Maintenance Code 1B - Transmission failed During transmission: start again. During reception: ask your subscriber to resend the document. Internet codes Codes 40 and 41 - No reply from supplier The modem cannot connect to the Internet service provider. If this error always occurs, check the supplier’s dial-up number.
Page 141: Printer Errors
Check the number of the parametred SMS or an error occured when data were configured. Printer errors Error messages If the printer has one of the problems described below, the signal "On" flashes red, and you can’t use your terminal temporarily. The corresponding message is displayed on the screen. Message CHANGE TONER <OK>...
Page 142: Printer Errors
Maintenance Message PAPER JAM EXTERNAL TRAY PAPER JAM INTERNAL TRAY PRINTER ERROR XX PAPER SIZE ERROR PAPER JAM UPPER RV MODULE PAPER JAM LOWER RV MODULE CHECK PAPER TYPE PAPER JAM INSIDE Action Open the cover. Remove the jammed sheet from the print outlet.
Page 143: Printer Paper Jam
Open the front cover of the printer. Remove the toner/drum cartridge set from inside the printer. Remove any jammed sheets. Open the rear cover of the printer until locked behind lug A. Remove any jammed sheets. Reinstall the drum/toner cartridge set (refer to paragraph Replacing cartridges, page -125).
Page 144: Paper Jam At The Feeders And Trays
The figures below show different types of paper jams you might experience when using your terminal. Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs. At the printer output stacker At the paper tray At the manual feed tray...
Page 145 Maintenance Second cassette (option)
Page 146: Scanner Incidents
Maintenance Scanner incidents Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. Open the scanner cover.
Page 147: Miscellaneous Incidents
Maintenance Miscellaneous incidents At switch-on nothing appears on screen Check that the power cable is plugged in, and check the power plug if necessary. The fax does not detect the presence of your inserted document. The message does not appear on the screen. READY At the start and during scanning, appears on the...
Page 148: Terminal Packing And Transportation
2 - Remove the connection lead to the telephone line (depends on model) and the mains lead, the document feeder tray, the printer output tray and the paper tray; pack in the original boxes. 3 - Put the terminal in a plastic bag and put it in its original box with all the original wedges.
Page 149: Characteristics
Possible phone line connections: Scanned image resolution: Reading system: Print type: Printer resolution: Communication rate: The effective transmission time for an Letter page ranges between a few seconds to approximately one minute (depending on line quality, modem bit rate, the amount of information on the original document and the resolution) (*) Not taking into account the exchange initialization procedure.
Page 150: File Format
Maintenance File format: Specifications may change for improvement without prior notice. PCL is a registered trademark by Hewlett Packard. PostScript is a registered trademark by Adobe Systems Incorporated. - Image : TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome et color ®...
Page 151: Safety
Safety AFETY Before powering on your unit, make sure the power outlet it is con- nected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). This unit must not be installed on the floor. If your unit works with a separate Power Supply, use only the one delivered with your unit;...
Page 152: Consumables
ONSUMABLES Toner cartridge:52116101 Drum cartridge:56120301 Consumable characteristics Toner cartridge: The standard toner cartridge can produce up to 6,000 pages (when printing on Letter paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 2,000 pages (when printing on Letter paper with a 5% max.
Page 153: Service And Support
•Visit our multilingual web site: www.OKIPRINTINGSOLUTIONS.COM •Visit MY.OKIDATA.COM •CAll 1-800-654-3282 OKI is a registered trademark of Oki Electric Industry Company, Ltd. AmEx is a registered trademark of American Express Co. Avery is a registered trademark of Avery Dennison Corporation. HammerMill is a registered trademark of HammerMill.
Page 154 Oki Data Americas, Inc. 2000 Bishops Gate Blvd., Mt. Laurel, NJ 08054-4620 Tel: (856)235-2600 Fax: (856)222-5320 http://okiprintingsolutions.com © 2006 Oki Data Americas, Inc.

Oki B4545 MFP User Manual

Installation

Getting Started

Setting Your Terminal

Directory

Operation

Maintenance

Safety

Consumables

Service and Support

Quick Links

Related Manuals for Oki B4545 MFP

Summary of Contents for Oki B4545 MFP

Table of Contents