Xerox ColorQube 8700 System Administrator Manual page 192

Administrator Tools
Editing the Device Address Book as a .csv File
To manage many addresses, you can create and edit a list in a spreadsheet application. You can save the
list as a .csv file, and upload it to the printer.
Exporting an Address Book File
To make modifications or back up your current address book from your computer, you can export the file.
1. In CentreWare Internet Services, click Address Book.
Under Management, click Export.
2.
3. In the File Download dialog box, click Save.
Select the location to save the file, then click Save.
4.
Downloading a Sample .csv File
To back up your current address book or make modifications from your computer, you can export the file.
1. In CentreWare Internet Services, click Address Book.
Under Management, click Download Sample.
2.
3. In the File Download dialog box, click Save.
Select the location to save the file, then click Save.
4.
Importing
1. In CentreWare Internet Services, click Address Book.
2. Under Management, click Import.
3. Under Import Your Address Book File, type the path to your file, or to locate the file on an external
computer, click Browse.
Notes:

The address book file must be in .csv format.

The printer recognizes the second row in the .csv file as the first address book entry. The first
row contains headings for the information in each column. The default column heading names
are Friendly Name, Email Address, and Internet Fax Address.
4. Click Next.
5. Under Import Options, select the action you want to occur when the file imports:

Add your new content to the existing Device Address Book merges your new file with the
current file. No data is lost.
Replace the existing Device Address Book with your new content overwrites the stored address
6.
book data with the new data.
192 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide