Muratec MFX-C2280 Feature Overview Manual
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Muratec MFX-C2280 Feature Overview Manual

Muratec MFX-C2280 Feature Overview Manual

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MFX-C2280/C2880/C3680
FAX
Feature Overview
MFX-C2880
MFX-C2280
MFX-C3680
B u s I n e s s - C l A s s D o C u M e n t s o l u t I o n s

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Summary of Contents for Muratec MFX-C2280

  • Page 1 MFX-C2280/C2880/C3680 Feature Overview MFX-C2880 MFX-C2280 MFX-C3680 B u s I n e s s - C l A s s D o C u M e n t s o l u t I o n s...

  • Page 2: Table Of Contents

    table of contents Methods of Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Line Parameter Settings .

  • Page 3: Methods Of Faxing

    Muratec MFX-C3680 Series Features Methods of Faxing Here Are 4 Different Methods Of Faxing: G3 FAXING Hardcopy original sent over traditional phone line and received as hard copy output . Super G3 is a protocol that allows communication at a speed of 33 .6Kbps .
  • Page 4 INTERNET FAXING Hard copy original sent to an Email address – Requires Email server and T .37 protocol on sending and receiving unit . Please note that with the introduction Internet Faxing enables the transmission of a hard copy document over the Internet in the form of hard copy output .
  • Page 5 Muratec MFX-C3680 Series Features IP ADDRESS FAX Hard copy original sent over Network – Hardcopy via Intranet (enterprise network) . IP Address Faxing is the ability to transmit data over an office Intranet using the IP Address of a compatible device instead of a phone line .

  • Page 6: Line Parameter Settings

    Line Parameter Settings PRE-REqUISITES • FK-511 Fax Kit must be installed . APPLICATION Customer wants to adjust one or more of the following fax line parameters: • Dialing Method • Receive Mode • Number of RX Rings • Number of Redials •...
  • Page 7 11. Touch Redial Intervals. Enter the number of minutes (1- 15 minutes) to elapse between redial attempts using the – and + sign under Job Setting. 12. Touch down arrow to advance to screen 2/2. 13. Touch Line Monitor Sound. Touch ON or OFF under Job Setting. 14.

  • Page 8: Fax Tx/Rx Settings

    Fax TX/RX Settings PRE-REqUISITES APPLICATION Customer wants to adjust one or more of the following fax transmission and/or reception settings: • Duplex Print (RX) – set fax reception output to duplex • Letter/Ledger over A4/A3 – set A4/A3 receptions to output on Letter/Ledger •...

  • Page 9: Fax Features

    Muratec MFX-C3680 Series Features 8 . Touch Letter/Ledger Over A4/A3 . Touch ON or OFF . 9 . Touch Print Paper Selection . Touch Auto Select, Fixed Size or Priority Size . 10 . Touch Print Paper Size . Touch 8.5" x 11", 8.5" x 14" or 11" x 17" .

  • Page 10: Registering A Fax Destination In The Address Book

    Registering a Fax Destination in the Address Book PRE-REqUISITES APPLICATION Customer wants to store frequently accessed fax destinations in the MFP’s Address Book to increase productivity and reduce the possibility of entering the wrong fax number . Typically, the Administrator will enter the information to ensure accuracy and so that they can control which destinations are stored in the MFP .
  • Page 11 11. Touch OK. 12. Touch Sort Character and enter text to be used as the sort criteria: Ramsey Marketing. 13. Touch OK. 14. Touch Index and select Favorites or the alphabetical index group where you wish to store this destination: Favorites. 15.

  • Page 12: Registering A Fax Program Key

    Registering a Fax Program Key PRE-REqUISITES APPLICATION Customer uses the same combination of settings each week to send out reports . They want to store the frequently-used settings in a program key You can register up to to reduce keystrokes in order to improve productivity 400 Fax/Scan Programs.
  • Page 13 Muratec MFX-C3680 Series Features 5 . Touch New . 6 . Enter the Program Name . 7 . Specify the destination in Address and touch OK . 8 . Enter URL Notification information if you wish to send an Email message that contains...

  • Page 14: Sending A Fax By Recalling A Fax Program Key

    Sending a Fax by Recalling a Fax Program Key PRE-REqUISITES APPLICATION Customer uses the same combination of settings each week to send out reports . They want to store the frequently-used settings in a program key to You can register up to reduce keystrokes in order to improve productivity 400 Fax/Scan Programs.

  • Page 15: Confirm Address Register

    Muratec MFX-C3680 Series Features Confirm Address Register PRE-REqUISITES APPLICATION The system administrator of a major corporation wants to ensure that all the fax numbers registered in the MFP are correct since the unit will be placed in the Executive Wing of a major corporation . They want the MFP set up so that when a fax...

  • Page 16: Activating Check Destination And Send Function

    Activating Check Destination and Send Function PRE-REqUISITES APPLICATION Customer wants to program the MFP so that the device prompts the user after each destination is selected for transmission so the user can confirm that they are sending to the correct address . The MFP is located in a Human Resources Department Enabling the Destination Check Display function will show and they transmit highly...

  • Page 17: Check Recipient's Machine And Send The Fax (Check Destination And Send)

    Muratec MFX-C3680 Series Features Check Recipient’s Machine and Send the Fax (Check Destination and Send) PRE-REqUISITES APPLICATION Customer wants to program the MFP so that the device prompts the user after each destination is selected for transmission so the user can confirm that they are sending to the correct address .
  • Page 18 11 . Press Start key . 12 . The scanned document is stored in the queue as scheduled job and transmission is started . The document will only be sent if the specified fax number and the number registered in the recipient’s machine match . 13 .

  • Page 19: Set Sender Fax Number For Line 2

    Muratec MFX-C3680 Series Features Set Sender Fax Number for Line 2 This setting restricts line 2 from receiving faxes . By selecting “TX Only”, this line is strictly used to send faxes, not receive them . PRE-REqUISITES APPLICATION This office is shared by two doctors .

  • Page 20: Set Line 2 For Tx Only

    Set Line 2 for TX Only PRE-REqUISITES APPLICATION This office sends and receives a large volume of documents via fax . They do not want their employees waiting for an incoming fax before their transmission can be sent because everything is very time sensitive . To handle the high volume of fax traffic, the customer has equipped the MFP with Dual Lines .

  • Page 21: Set Separate Fax Forwarding Destinations For Line 1 & Line 2

    Muratec MFX-C3680 Series Features Set Separate Fax Forwarding Destinations for Line 1 & Line 2 PRE-REqUISITES • Forwarding destinations have been registered in a One-Touch key (program an Email Address and SMB Folder destination) APPLICATION This medical office is shared...
  • Page 22 10 . Touch Individual Sender Line Set Up . 11 . Select ON from Job Setting Menu . 12 . Touch OK . 13 . Touch Function Settings . 14 . Touch Forward TX Setting . 15 . Touch Fax Line 1 . 16 .
  • Page 23 Muratec MFX-C3680 Series Features 26 . Touch Line 2 as the forwarding line . 27 . Touch Forward Dest. and then touch Select From Address Book and select the SMB Folder destination (destination must be pre-registered) . 28 . Touch OK 2x to return to the Main Menu .

  • Page 24: Set Fax Forwarding Destination For Line 1 & Print Faxes For Line 2

    Set Fax Forwarding Destination for Line 1 & Print Faxes for Line 2 PRE-REqUISITES • Forwarding destinations have been registered in a One-Touch key (program an Email Address, SMB Folder, FTP or User Box destination) APPLICATION This law office is shared by several lawyers .
  • Page 25 Muratec MFX-C3680 Series Features 9 . Select ON from Job Setting Menu . 10 . Touch Individual Sender Line Set Up . 11 . Select ON from Job Setting Menu . 12 . Touch OK . 13 . Touch Function Settings .
  • Page 26 26 . Select line settings for Line 2 . 27 . Touch Select Line . 28 . Touch TX & RX to enable sending and receiving to this line . 29 . Touch OK . 30 . Touch Close 4x to return to the Main Menu . These settings will forward all incoming faxes received on Line 1 to an FTP Address and only print the transmission if the forwarding fails and all incoming faxes received on Line 2 will be printed .

  • Page 27: Tsi Routing (Transmission Subscriber Identification)

    Muratec MFX-C3680 Series Features TSI Routing (Transmission Subscriber Identification) When this mode is enabled, incoming faxes will be directed to and stored in a User Box (on machine HDD) according to the sender’s TSI . The Header on the top edge of the incoming fax is commonly referred to as the TSI .
  • Page 28 11 . Touch TSI User Box Registration . 12 . The list of registered numbers is displayed . 13 . Touch the number to be registered (up to 128 numbers can be registered) . 14 . Touch Edit . 15 . Enter Sender (TSI) (this is the fax number of the sending fax) . a .

  • Page 29: Specifying Pc-Fax Reception Settings On The Machine

    Muratec MFX-C3680 Series Features Specifying PC-Fax Reception Settings on the Machine PC-FAX reception saves the document file received by the fax in the HHD (Hard Disk Drive) . The saved file can be downloaded to a network computer . PRE-REqUISITES...
  • Page 30 9 . Select the box that will receive the PC-Fax Document . a . Memory Receive User Box selection will store the reception in the Memory Receive Box . b . Specified User Box will store incoming faxes based on F-Codes . The F-Code function and F-Code Mailboxes must be set up in order to receive F-Code enabled transmissions .

  • Page 31: Applying Stamps To A Fax

    Muratec MFX-C3680 Series Features Applying Stamps to a Fax PRE-REqUISITES • APPLICATION Customer wants to draw attention to the fax transmission . In this case, it’s an URGENT message and the sender wants to make sure that the recipient recognizes the importance of the incoming fax .
  • Page 32 13 . The position can be adjusted between 1/16 and 1-15/16 in the left/right direction and the top/bottom direction . Simply touch the key Left/Right or Top/Bottom to make the desired adjustment . 14 . Touch OK 3x . 15 . Touch Close . 16 .

  • Page 33: Fax Print Quality Settings

    Muratec MFX-C3680 Series Features Fax Print quality Settings PRE-REqUISITES • APPLICATION Customer wants to modify the fax print quality settings to best meet their needs . This bizhub MFP is in an Accounting Department that receives a great of faxes with numbers and fine print so they want the image quality optimized over the print speed .

  • Page 34: Fax Tx Active Screen Display

    Fax TX Active Screen Display PRE-REqUISITES • APPLICATION Customer wants to modify the Fax TX active screen setting to display that a fax is being sent . User will be able to check destination and document information on this screen . Customer also wants to adjust the Fax RX active screen setting to indicate that a fax is being received .

  • Page 35: Setting Paper Tray For Fax Receptions (Rx Print)

    Muratec MFX-C3680 Series Features Setting Paper Tray for Fax Receptions (RX Print) PRE-REqUISITES • APPLICATION Customer wants the fax receptions to output on a specific tray . Often customers want to use color paper so that the fax receptions easily stand out from the print and copy output (even if they have multiple output trays to physically separate the fax, print and copy output) .

  • Page 36: Designating Output Tray For Fax Receptions

    Designating Output Tray for Fax Receptions PRE-REqUISITES • APPLICATION Users want fax receptions to print out on a particular output tray so that they can easily identify fax documents . The Output Tray selections available will vary based on the machine configuration. 1 .

  • Page 37: Designating Page Print Or Batch Print For Fax Rx

    Muratec MFX-C3680 Series Features Designating Page Print or Batch Print for Fax RX Allows you to designate when to start printing the fax reception . PRE-REqUISITES • APPLICATION Users want fax receptions to begin printing as soon as the first page is received (as opposed to waiting for the entire fax to be received before the fax is printed) .

  • Page 38: Enabling Tx Result Report Check

    Enabling TX Result Report Check PRE-REqUISITES APPLICATION Customer wants the machine to prompt the user for a TX Result Report . They don’t want this report to print for every transmission because they don’t need it and they don’t want to incur unnecessary supply costs .

  • Page 39: Printing The Fax Setting List

    Muratec MFX-C3680 Series Features Printing the Fax Setting List PRE-REqUISITES APPLICATION Customer needs a record of the Fax Setting List for future reference . They want a proof source should someone change settings or should an additional engine be placed within the organization and the customer wants to ensure that the subsequent MFP has the same fax settings .

  • Page 40: Overview Of Pc Fax Utility Gui

    Overview of PC Fax Utility GUI The MFP PC Fax Utility is provided as a separate utility . It is not bundled with the Printer Driver . This was done to minimize the number of keystrokes required to access the fax driver and allow users to have a Fax driver default .
  • Page 41 Muratec MFX-C3680 Series Features 5 . Select the Basic tab . The Basic tab allows you to designate the Page Orientation, Original Size and Zoom Ratio as well as enable User Authentication/ Account Track. 6 . Select the Layout tab .
  • Page 42 7 . Select the Stamp/ Composition tab . This tab allows you to apply a Watermark to the Fax. 8 . Select the quality tab . 9 . Select Font Setting . This tab allows you to download fonts 10 . Select Other tab . Then select About at the bottom of the page .

  • Page 43: Pc-Fax Utility - Faxing From The Desktop Using The Fax Driver

    Muratec MFX-C3680 Series Features PC-Fax Utility — Faxing from the Desktop using the Fax Driver OVERVIEW Normally you send a fax by loading an original into the fax machine and sending it . With computer faxing (PC-Fax) you can send a fax directly from your computer without using any paper .
  • Page 44 Now let’s use the bidirectional feature of this fax driver and let it search for the installed options on the machine and automatically configure the Fax Driver. 5 . Click on the Obtain Settings button . 6 . Confirm Auto is checked for Automatic Retrieval Settings .
  • Page 45 Muratec MFX-C3680 Series Features FREqUENTLY USED FAX NUMBERS When sending a fax, you can recall your most frequently used fax numbers from a phone book on the Fax Driver . This phone book can be accessed from the FAX tab in the FAX print properties dialog box .
  • Page 46 9 . Confirm V.34 Mode is checked . 10 . To add this recipient to a group (transmission), select the check box of the appropriate group . 11 . Click OK, the recipient information is registered and added to “Personal Information . ” 12 . Click OK . 13 .

  • Page 47: Create A Fax Cover Sheet In The Fax Driver

    Muratec MFX-C3680 Series Features Create a Fax Cover Sheet in the Fax Driver OVERVIEW In order to use the installed fax function on the MFP, a separate fax driver must be installed . The fax driver is a program that controls the processing of data for output .
  • Page 48 5 . Enter Recipient Information . a . Manually Enter Information . b . Add from MFP Address Book . c . Add from Fax Driver Phone Book . 6. Click Fax Cover Sheet . 7. Click Settings . 8 . The Fax Cover Sheet Settings Dialog Box appears .
  • Page 49 Muratec MFX-C3680 Series Features 17 . Click the Recipient tab and specify the recipient information . 18 . Click Standard (specifies standard text) . 19 . From the drop-down menu select All Customers . NOTES: Details: Specifies the details described under “Recipient Setting Details”...
  • Page 50 22 . You can add a graphic (i .e . logo) or image (i .e . map) to the cover sheet by clicking the “Image” tab . 23 . Now let’s preview the cover sheet you created . 24 . Click the Check button and an enlarged image appears .

  • Page 51: Selecting An Address From The Mfp Address Book

    Muratec MFX-C3680 Series Features Selecting an Address from the MFP Address Book PRE-REqUISITES • FK-511 Fax Kit must be installed . • MFP IP Address must be set up in the Fax Driver Configuration tab (via Printer Properties) . 1 . Press File Print .

  • Page 52: Import Addresses (From Ms Outlook) To Address Book

    Import Addresses (from MS Outlook) to Address Book OVERVIEW Just like when you get a new mobile phone, you want to have your address book available in the new device so you can begin to use it with all the information loaded . This device comes with a separate fax driver allowing you to set it up with current contact information from your MS Outlook Express address book .
  • Page 53 Muratec MFX-C3680 Series Features 5 . The driver opens on the Fax tab . 6 . From the Fax tab, touch Phone Book Entry… 7 . Create one new entry by selecting Add New… 8 . Enter Name, Fax Number, Company and Department .
  • Page 54 25 . With the cells copied to the clip board choose Edit Open and open the file created from the fax driver Phonebook2.csv . Do not close Phonebook1.csv . 26 . With the Phonebook2.csv file open click in the first open cell under the last listed entry .

  • Page 55: Configuring The Print Driver Settings Tab

    Configuring the Print Driver Settings Tab OVERVIEW SUMMARY APPLICATION Configuring the Settings Tab allows the sender of documentation to register a number of parameters that will reduce the redundancy of the most utilized fax functions. This allows the sender to customize those functions, on-the-fly changes, and the reduction of time spent reentering data for every fax transmitted.
  • Page 56 6 . Click on the Display Constraint Message box and click Apply . Select this check box to display a warning message when functions, which are enabled for the print driver, cannot be configured simultaneously. A change in a FAX driver setting may cause a conflict with another setting.
  • Page 57 Muratec MFX-C3680 Series Features 8 . Click Reconfirm Fax Select this check box if you enter the Fax number entered directly Number directly in the Fax Transmission Popup screen and if you wish to confirm the fax number in the screen when you click Add Recipients.
  • Page 58 11 . Click on the Popup Authentication Dialog When Printing box and click OK . Select this check box to display the User Authentication/Account Track dialog box when specifying printing, a prompt will ask for the user and account name. This occurs before the print job is sent to the printer.
  • Page 59 Muratec MFX-C3680 Series Features 13 . Click on Do not allow changes to the [Password] and click OK . 14. Click OK 2x . This options restricts changes to the Password for the Recipient User in the User Authentication/Account Track dialog box in the Basic Tab.

  • Page 60: Internet Faxing (T .37)

    Internet Faxing ( T.37 ) Internet Faxing allows you to transmit a hard copy document from the sending device to the receiving device via the Internet instead of using a traditional phone line . The receiving fax will print out the fax sent over the Internet just as it would had it been sent over a phone line .
  • Page 61 Muratec MFX-C3680 Series Features SPECIFYING INTERNET FAX SETTINGS IN ADMINISTRATOR MODE PRE-REqUISITE • Internet Fax Function must be enabled in Service Mode by authorized 1 . Press the Utility key . If not on the home screen, touch the Menu key on 2 .
  • Page 62 REGISTERING AN INTERNET FAX DESTINATION PRE-REqUISITE Internet Fax Function must be enabled in Service Mode by authorized Konica Minolta Service Technician and then via Administrator Settings Mode by the Key Operator . Registering the Internet Fax destination is the same as registering an Email address . The only difference is that this Email Address is one that is assigned to a device —...
  • Page 63 Muratec MFX-C3680 Series Features c . Select Paper Size d . Select Resolution UltraFine ii . SuperFine iii . Fine iv . Normal 17 . Touch OK 2x . 18 . Touch Close 6x to return to Main Screen .

  • Page 64: Ip Address Faxing To A Color Mfp

    IP Address Faxing to a Color MFP OVERVIEW Let’s first define Internet Fax and IP Address Fax . INTERNET FAX The Internet Fax function sends and receives scanned originals as an attached file (TIFF Format) via the Intranet (enterprise network) or internet . The communication via intranet or internet reduces the communication cost as compared to a general G3 fax message .
  • Page 65 Muratec MFX-C3680 Series Features SMTP Intranet SYSTEM REqUIREMENTS • A fax kit must be installed on the MFP . Please note that extension lines cannot be used with this function . • Can only be used within an Intranet . • IP Address Fax function must be activated via Service Mode by an authorized •...
  • Page 66 APPLICATION Joan is a colleague of yours at an investment bank . You communicate with her several times daily . You would like the KMBS rep to show you how to quickly fax Joan a hard copy of the documents that you both work on . Since the new MFP was just installed and it was purchased because it can fax without using the phone lines thus saving the bank money, you would like to see how to set that up .
  • Page 67 Muratec MFX-C3680 Series Features Let’s continue with Device Setup . Next we need to enter the destination to where you want to send the fax . REGISTERING AN IP ADDRESS FAX DESTINATION 1 . Touch Utility . If not on the home screen, touch the Menu key on 2 .
  • Page 68 22 . Select Color . 23 . Touch OK . 24 . Touch Close 6x . TO SEND AN IP ADDRESS FAX Now let’s send a document . 1 . Press Scan/Fax key to display the Fax/Scan screen . 2 . Load an 8 .5" x 11" document into the document feeder in the short edge direction (document can be fed in either direction) .
  • Page 69 Muratec MFX-C3680 Series Features SPECIFY THE IP ADDRESS OF THE RECIPIENT USING DIRECT INPUT There are four methods to use to send an IP Address Fax, they are: • Abbreviated Destination • Direct Input • Group Input • Program Destination 1 .
  • Page 70 HOW TO SELL FEEDBACK • International Communication: WAN, Overseas, Hardcopy to Hardcopy . • Move Color Documents: Floor to Floor or Building to Building within a company or college campus enter IP Address received at device closest to intended recipient . • Branch to Branch communication on the same network . •...

  • Page 71: Ip Address Faxing To A Monochrome Mfp

    Muratec MFX-C3680 Series Features IP Address Faxing to a Monochrome MFP OVERVIEW Let’s first define IP Address Fax . INTERNET FAX The Internet Fax function sends and receives scanned originals as an attached file (TIFF Format) via the Intranet (enterprise network) or internet . The communication via intranet or internet reduces the communication cost as compared to a general G3 fax message .
  • Page 72 SMTP Intranet PRE-REqUISITES/SYSTEM REqUIREMENTS • A fax kit must be installed on the MFP . Please note that extension lines cannot be used with this function . • Can only be used within an Intranet . • IP Address Fax function must be activated via Service Mode by an authorized Konica Minolta service technician .
  • Page 73 Muratec MFX-C3680 Series Features APPLICATION Joan is a colleague of yours at an investment bank . You communicate with her several times daily . You would like the KMBS rep to show you how to quickly fax Joan a hard copy of the documents that you both work on .
  • Page 74 Let’s continue with Device Setup . Next we need to enter the destination to where you want to send the fax . REGISTERING AN IP ADDRESS FAX DESTINATION 1 . Touch Utility . If not on the home screen, touch the Menu key on 2 .
  • Page 75 Muratec MFX-C3680 Series Features 22 . Touch OK . 23 . Touch Close 6x to return to Main Menu . TO SEND AN IP ADDRESS FAX Now let’s send a document . 1 . Press Scan/Fax key to display the Fax/Scan screen .
  • Page 76 SPECIFY THE IP ADDRESS OF THE RECIPIENT USING DIRECT INPUT There are four methods to use to send an IP Address Fax, they are: • Abbreviated Destination • Direct Input • Group Input • Program Destination 1 . Press Scan/Fax key . 2 .
  • Page 77 Muratec MFX-C3680 Series Features HOW TO SELL FEEDBACK — IP ADDRESS FAX TO COLOR MFP • International Communication: WAN, Overseas, Hardcopy to Hardcopy . • Move Color Documents: Floor to Floor or Building to Building within a company or college campus enter IP Address received at device closest to intended recipient .
  • Page 78 notes...

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