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DP 120F
Instruction manual
Dear Reader.
Thank you for your interest in a Toshiba Fax machine!
To allow you to get your fax machine up and running as soon
as possible, this manual only covers the most important criteria.
Complete operating instructions can be found on the CD-ROM
included with the accessories.
All items documented on the CD are highlighted in grey
both in the table of contents.
Please refer to the corresponding references on the CD for
further information
(IBM
-compatible format).
®

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   Summary of Contents for Toshiba DP 120F

  • Page 1

    DP 120F Instruction manual Dear Reader. Thank you for your interest in a Toshiba Fax machine! To allow you to get your fax machine up and running as soon as possible, this manual only covers the most important criteria. Complete operating instructions can be found on the CD-ROM included with the accessories.

  • Page 2: Table Of Contents

    CONTENTS Transmission options, protected transmission . . PREPARATION Transmission options, reduced speed ..Unpacking ....... Transmission options, send cover sheet .

  • Page 3

    ADVANCED SETTINGS Set transmission header position ... Reception trailer (RTI) ....Permanent monitoring .

  • Page 4

    Exit document tray Centronics PC connection Recording paper cassette Document guides Top cover release button Control panel Release latch for document Cover flap for single-sheet Recording paper tray feed feed M Exit document extension tray Document tray Side cover 2 3 4...

  • Page 5

    1 Warning lamps 6 DISPLAY 16 COPY KEY If there is a malfunction on your Displays indications about the The user is able to make copies fax machine, the lamp under operating modes of your fax of documents which have been the corresponding symbol will machine.

  • Page 6: Preparation

    PREPARATION Unpacking When unpacking your machine, please check that all parts shown here are present and in perfect condition. 8. User manual The correct location 1. Fax machine for your fax machine is easily found: near • a 230 V AC socket*, •...

  • Page 7: Remove Transport Fittings

    Remove transport fittings: Before you start to use your fax machine, please remove all transport fittings. Prepare and insert the printer unit In order to prevent any transport damage, the high-quality printer unit of your new fax machine is supplied with the additional protection of special packaging.

  • Page 8: Change Toner

    • In an emergency, call a doctor. Consumables are taken back and recycled by your TOSHIBA dealer. 3. Remove the drum unit from the developer assembly. 6. Place the toner cartridge on the • Do not touch the developer...

  • Page 9: Replace Drum Unit

    (the fixing roller cleaner is not replaced). Consumables are taken back and recycled by your TOSHIBA dealer. Connecting your fax machine Telephone conne ction Connect your fax machine (LINE jack) to the telephone socket, as shown on the right. ON/OFF...

  • Page 10: How To Insert The Recording Paper

    How to insert the recording paper: Remove the paper cassette Press down the pressure plate until Then: Slide the cassette into the you hear it lock in place. slot until you hear it lock in place. Place the paper so that it lies straight in the cassette with the Insert cassette index (A4).

  • Page 11: Insert Memory Card (optional)

    Insert memory card (optional) For further details on these data, please contact your dealer or contractual partner.

  • Page 12: Installation

    INSTALLATION The menu system Your fax machine is equipped with a four-line display which provides you with information concerning all operating modes. This display makes it more easy for you to work with the various functions of your fax machine, and everything is set out in a clear menu. Up to four menu items are displayed on each occasion, and a number is assigned to each of these items.

  • Page 13

    Selecting a menu item with the control keys: The first 4 menu items are displayed. 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS 2.LISTS Select a menu item 3.INITIAL SETUP 4.DEFAULT SETTINGS 5.MENULIST confirm with START The report is printed. 15-MAR-00 WED 19:56 START RESIDUAL MEMORY 100% PRINTING LIST...

  • Page 14: The Combination Keypad

    The combination keypad The combination keypad of your fax machine fulfils several functions : • One-touch dial keys, for quickly dialling the number of your fax partner • Function keys, for direct access to the menu • Computer keypad, for entering text. This multiple key assignment is rendered possible by templates, positioned over the combination keypad in a corresponding arrangement.

  • Page 15: Enter User Name

    The character is then overwritten. Insert character: Press the INSERT key beneath the display. To exit this mode, press the INSERT key again. When the name is completed, press the START key. Example: Toshiba Continued on next page.

  • Page 16

    Select a menu item Make your selection SET TERMINAL ID ID NAME = (MAX 40) Operate the KEYBOARD function template Enter the name Example: Toshiba Name is ready... ENTER NAME ID NAME = (MAX 40) TOSHIBA ...confirm with START START Continue with „Enter the terminal ID“...

  • Page 17: Enter Terminal Id

    Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format: Example: +44-2131-12345678 Fax number Space (to improve legibilitly) Area code (without initial 0) Country code Plus symbol (for the international form)

  • Page 18: Connection To Pabx, Obtaining A Public Line/digital Pabxs

    Connection to PABX, obtaining a public line/Digital PABXs The fax unit can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered. With PABXs, the public line is obtained in various ways: •...

  • Page 19

    B PABX SET EXCHANGE TYPE 1.PSTN 2.PABX Select a menu item Make your selection SET ACCESS TYPE 1.FLASH 2.DIGIT Select a menu item ..Example: digit SET ACCESS TYPE ACCESS DIGIT = (1-3) Enter the digit(s) for obtaining public line .

  • Page 20: Set Language

    Set language Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% Start the menu 1.COMM.

  • Page 21: Set Date And Time

    Set date and time Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure. Standby mode 15-MAR-00 WED 19:56...

  • Page 22: Reception Of Documents

    RECEPTION OF DOCUMENTS Set standby mode If your fax machine is connected to the PSTN, there are two different ways of receiving documents. Automatic reception If the line is reserved exclusively for fax operation. The fax machine switches over to reception as soon as the line rings. The number of rings before the fax machine is activated can be set (see below).

  • Page 23: Reception Reduction

    Reception reduction If a fax is received which exceeds the length of the paper for received documents (e.g. due to a transmission header – see page 104), the copy would not be able to be printed out in full. In this case, the fax machine reduces the size of the document in scale with the original (max.

  • Page 24

    Discard ON/OFF 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Enter the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Select a menu item Make your selection DISCARD 1. Discard ON 1.ON 2. Discard OFF 2.OFF Select a menu item .

  • Page 25: Memory Reception

    Memory reception Under certain circumstances, the machine cannot print out any further incoming copies: • If there is no recording paper • If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine.

  • Page 26: Secure Rx

    Secure RX In the Secure RX mode, the fax machine is ready to receive documents; however, incoming fax documents are not printed out and are retained in memory for a defined period. This for instance prevents fax documents which are received outside normal office hours from falling into the “wrong hands”. The user is able to set the period during which the Secure RX mode is active.

  • Page 27

    Security code edit SECURITY CODE ENTRY Make your selection for (old) security code CURRENT CODE SECURITY CODE = Enter the old security code ..SECURITY CODE ENTRY NEW CODE SECURITY CODE = **** ...confirm with START START Make your selection SECURITY CODE ENTRY...

  • Page 28

    Activate/deactivate Secure RX SECURE RX Make your selection for the current security code SECURITY CODE = Enter the current security code ..confirm with START START Make your selection SECURE RX for configuration of Secure RX 1.ON 1.

  • Page 29: Activate And Deactivate Secure Rx

    Activate and deactivate Secure Rx You can also activate the Secure Rx mode outside the set period, if for in-stance staff leave the office early. If you have the security code, you can likewise temporarily deactivate Privileged RX mode, in order to receive a print-out of the stored documents.

  • Page 30

    Reactivate Privileged RX mode 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Operate the Menu function template SECURE RX Press the corresponding function key Make your selection SECURE RX 1. Reactivate Privileged RX mode 1.START 2. Temporary deactivation of Privileged RX 2.PRINT mode for printing purposes Select a menu item...

  • Page 31: Correct Sequence Printout

    Correct sequence printout If more than one document is transmitted, it is normal to start with the first page. As received copies are printed out face-up, this means that the received stack of documents is in reversed order. This would mean that the first page is the last page to be printed.

  • Page 32: Multiple Printout

    Multiple printout As your fax machine handles all reception jobs via its memory, it is possible for several copies instead of merely one copy to be printed out (up to 99). This means that the operator does not have to go to the photocopier.

  • Page 33: Delete Reception

    Delete reception It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. lamp does not distinguish between these two modes. You can only identify that a document is being received after you press the JOB STATUS key. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 77%...

  • Page 34: Reception Protection

    Reception protection The process of receiving documents is not subject to any restriction in principle. However, if reception protection is activated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. The transmitted code of the transmitter is compared against the contents of your alphabet dial memory or one-touch dial keys.

  • Page 35: Local Copy

    Local copy You can use your fax machine to make one or more copies (up to 99). You can select a sorter function if several copies of various documents are to be made simultaneously. The copies are sorted and reproduced in the sequence in which the original documents were inserted into the document feed.

  • Page 36

    Local copy 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Load original 15-MAR-00 WED 19:56 Remember: Printed side face down Document ready RESIDUAL MEMORY 100% ENTER TEL NUMBER Press COPY key COPIES=(1-99) Make your selection PAPER AUTO REDUCE 100% COPIE COLLATE Select copy parameters 100%...

  • Page 37: Transmit Documents

    There are two ways of avoiding this problem:..by photocopying or using a carrier sheet. Your TOSHIBA dealer can supply you with the necessary carrier sheets. How to use carrier sheets: Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

  • Page 38: Automatic Fax Messages

    Automatic fax messages To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established. The fax machine reads the documents into memory and then transmits them. The advantage for the user: The document feed is only ever used for a brief period of time; irrespective of whether a fax is being transmitted or not.

  • Page 39: Stack Mode

    Stack mode A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax machine: All documents are read into the memory and are then transmitted from this memory.

  • Page 40: Useful Job Management

    Useful job management As the stack memory in your fax machine is so large, it may happen that several jobs have to be transmitted to the same fax number. As a fax connection is used more economically if more data are transmitted, it would make sense to transmit all of these jobs in a single process.

  • Page 41: Important Transmission

    Important transmission The stack of your fax works according to FIFO (first in - first out). This situation can be compared to a queue: The most recently entered job has to wait the longest. This might be problematical for transmitting a certain document, particularly if stack memory already contains several jobs.

  • Page 42: Direct Transmission

    Direct transmission In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted (see page 39). If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory. If you find that the memory is frequently too small, ask your dealer for a memory expansion! Standby mode 15-MAR-00 WED...

  • Page 43: Transmission Using Alpha Dial

    COMM RESERVATION ABB NUMBER=(1-999) ...confirm with START START The fax machine displays the selected COMM RESERVATION alphabet dial memory and the fax partner allocated to this memory position. ABB NUMBER=001 TOSHIBA EUROPE The document is read into memory (see page...

  • Page 44: Transmission One-touch Dial

    Press the one-touch dial key Example: one touch 35 The machine displays the selected one- touch dial key and the fax partner assigned to this one-touch dial key. ONE TOUCH = 35 TOSHIBA EUROPE The document is read into memory (see page...

  • Page 45: Faxing With Telephone Directory

    Faxing with telephone directory This type of dialling is similar to the process of searching in a telephone directory. If you enter the initial letter of your fax partner, the machine searches for the corresponding fax number in the alphabet dial memory or on a configured one-touch dial key.

  • Page 46: Single Multi-address Transmission

    Single multi-address USER-DEFINED GROUP transmission •••• If you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a FAXNO. FAXNO. FAXNO. single free group. The group is cancelled after the procedure is completed.

  • Page 47: Stored Broadcast

    Stored broadcast ONE TOUCH NUMBER If you have a fixed group of fax partners to whom you frequently OT XX have to send broadcast fax messages, the stored broadcast facility is just what you need.You can store 50 different group of your choice.

  • Page 48: Monitoring (direkt)

    Broadcast via one-touch dial key 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Load original Remember:Printed side face down 15-MAR-00 WED 19:56 Document ready RESIDUAL MEMORY 100% ENTER TEL NUMBER Press one-touch dial key under which a group is stored The document is read into memory (see page Monitoring (direkt)

  • Page 49: Monitoring (by Job)

    Monitoring (by job) When a fax transmission is monitored, the call establishment attempt is played back via the built-in speaker. This means that you have an additional acoustic check for monitoring the call establishment procedure. This facility is useful whenever a connection is not established. This is frequently due to a wrong number or a fax machine that is not ready to receive.

  • Page 50: Set Resolution

    Set resolution In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can also adjust the resolution to suit the particular documents. Use the following as a rough guide: Use the following as a rough guide: For hand-written or typewritten documents (basic setting) FINE For documents with small type such as newspapers and diagrams...

  • Page 51: Set Contrast

    Set contrast Where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted. In such cases, you should set the contrast to darker. On the other hand, some documents contain characters in coloured fields. In such cases, you should set the contrast to ligther.

  • Page 52: Transmission Options, Ecm On/off

    Transmission options, ECM on/off Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line. This may involve very high costs with oversees calls. For this reason, the error correction facility can be temporarily disabled.

  • Page 53: Transmission Options, Number Of Pages

    Transmission options, number of pages Enter the number of pages to be transmitted before the transmission procedure commences (in the mode: Direct transmission, see page 42). Before sending a document, you can use this option to enter the number of pages being sent. The until will compare the number of pages actually sent with the number you entered.

  • Page 54: Transmission Options, Protected Transmission

    Transmission options, protected transmission The transmission of documents is restricted. You can now only send documents to fax machines whose ID is identical to the dialled fax number. You can thus only fax your documents to specific fax partners. *) Please refer to page 126 if you wish to change the basic setting of transmission protection.

  • Page 55: Transmission Options, Reduced Speed

    Transmission options, reduced speed When sending documents overseas or if an increased error ratio is encountered, you should lower the transmission speed in order to reduce the number of errors. Similar to a situation in traffic where speed is adjusted to the given conditions! Standby mode 15-MAR-00 WED 19:56...

  • Page 56: Transmission Options, Send Cover Sheet

    Transmission options, send cover sheet The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily. The data are entered on the cover sheet via the combination keypad (see page 14).

  • Page 57: Transmission Options, Send After Scan

    Transmission options, send after scan The default setting for the fax machine causes the fax machine to commence dialling immediately after pressing the START button for a scan job. In the case of extensive fax jobs, this can result in the page number descriptor in the TX header on the first few pages being incomplete.

  • Page 58: Chain Dialling

    Chain dialling When dialling unabbreviated numbers, the number can be made up of various parts. You are able to combine all forms with each other: • One-touch dialling (see page • Dialling with telephone directory function (see page • Dialling with alphabet number (see page •...

  • Page 59: Call Redial

    5 seconds The first available job is displayed. SINGLE TRANSMIT Please refer to page 62 for details of the job TOSHIBA EUROPA format 15-03-00 19:33 FILE NBR = Select the job which you want to redial. confirm with START The job is carried out again.

  • Page 60: Resend (retained Job)

    ]: SEARCH after 5 seconds The first available retained job is displayed. SINGLE TRANSMIT Please refer to page 62 for details of the job TOSHIBA EUROPA format 15-MAR-00 19:56 FILE NBR = Select the job which you wish to activate.

  • Page 61: Cancel A Retained Job (with Retain Job)

    5 seconds The first available retained job is displayed. SINGLE TRANSMIT Please refer to page 62 for details of the job TOSHIBA EUROPA format 15-MAR-00 19:56 FILE NBR = Select the job which you wish to cancel. SINGLE TRANSMIT...

  • Page 62: Cancel Transmission

    Cancel transmission JOB DELETE If you enter the wrong fax number or if you have dialled the wrong fax partner, the relevant job has to be cancelled. It is important to JOB NO. 45 distinguish between a job which is read into memory (stack mode, page 39) or transmitted directly (direct transmission,...

  • Page 63

    [ENTER]: CANCEL [ ]:PREVIOUS SCREEN [ ]: NEXT SCREEN after 5 seconds SINGLE TRANSMIT The first available job is displayed. TOSHIBA EUROPA 21-MAR-00 19:33 FILE NBR = Select the job which you wish to cancel. SINGLE TRANSMIT DUKE NUKEM...

  • Page 64: Polling

    4421311234567890 2. CODE: If you wish to reserve the polling facility exclusively for TOSHIBA fax machines, you can use the four- digit TOSHIBA code as polling protection. Documents can then only be polled if this code is identical in both fax machines.

  • Page 65

    1. No polling protection 1.NO 2. TOSHIBA code 2.SECURITY CODE 3. Telephone number 3.TEL. NO. 4. TOSHIBA code + telephone number (concealed) Select a menu item ..(Example: 4 = TOSHIBA Code + Telephone number) Make your selection...

  • Page 66: Reserve Polling, Permanent (general Infobox)

    Reserve polling, permanent (general infobox) With permanent polling, the document is retained in the memory of the fax machine so that it can be constantly polled. “FAX on DEMAND” can be configured in this way. Items of information such as weather report, current price lists, stock market news, traffic jam forecasts, etc.

  • Page 67: Reserve Polling, Append Documents

    Reserve polling, append documents When a document has already been reserved for polling, you can append additional documents or replace these documents. This means that the operator is able to make additions without previously having to cancel the entire job. Adding/Replacing documents 15-MAR-00 WED 19:56...

  • Page 68: Cancel Polling Reservation

    Cancel polling reservation If you have reserved a document for polling, you can cancel the reservation as follows: Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 77% Press the JOB CANCEL key JOB CANCEL Make your selection JOB CANCEL for cancel operation 1.POLLING RESERVE 2.JOB NUMBER Select a menu item...

  • Page 69: Single Polling

    1. with TOSHIBA code 1.YES 2. without polling protection 2.NO Select a menu item ..without protection (A) with TOSHIBA code without protection The polling procedure is stored as a job and carried out. with Toshiba code POLLING...

  • Page 70: Multiple Polling

    Make your selection MULTI POLLING for polling protection SECURITY CODE ? 1. with TOSHIBA code 1.YES 2. without polling protection 2.NO Select a menu item without protection (A) with TOSHIBA code ..Continued on next page.

  • Page 71

    (A) Multiple polling is stored and carried out as a job. with TOSHIBA code (B) MULTI POLLING Make your selection Operate the Menu function template SECURITY CODE = Enter the TOSHIBA code ..Confirm with START...

  • Page 72: Cancel Polling

    Cancel polling The process of polling a document is also a job. Proceed as follows if you wish to cancel this polling job: Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 77% Press the JOB CANCEL key JOB CANCEL Cancel menu is displayed JOB CANCEL 1.POLLING 2.JOB NUMBER...

  • Page 73: Program Continous Polling

    Program Continous Polling The polling procedure is automated with the program continuous polling. During a defined period, your fax machine calls one or more stations in order to poll a document from the station. It is also possible for several procedures to be carried out during the day.

  • Page 74

    PROG. CONT. POLL for polling protection If no polling protection is wished, you can SECURITY CODE skip the prompt with START. Enter the TOSHIBA code ..Confirm with START Program continous polling is stored and START...

  • Page 75: Reverse Direction

    1.YES 2. without polling protection 2.NO Select a menu item ..without protection (A) with TOSHIBA code without protection (A) Make your selection for fax number, alphabet dialling, one-touch RESIDUAL MEMORY 100% dial or telephone directory ENTER TEL NUMBER ...confirm with START...

  • Page 76

    TOSHIBA code (B) TURNAROUND POLL Make your selection for TOSHIBA Code (4- digit number) SECURITY CODE = ..Enter the TOSHIBA code confirm with START START Make your selection for fax number, alphabet dialling, one-touch...

  • Page 77: Store Numbers

    STORE NUMBERS Alphabet dial memory The alphabet dial facility enables you to enter a single “address” Example: Alphabet dial 421: instead of the fax number of your partner (which is frequently a Fax number (128) long number). This “address” can be any number between 1 and 1234567890 999.

  • Page 78

    Make your selection ABB. NBR = for name ID NAME = (MAX20) Enter the name (see page 15 for diagram) Make your selection ABB. NBR = for first fax number TEL NUMBER=(MAX 128) ..Enter the fax number For obtaining the outside line Use the key to correct data input...

  • Page 79: Alphabet Dial Options

    Alphabet dial options Apart from numbers and names, it is also possible for additional options to be assigned to an alphabet dial memory position: Delayed Comm (2) The fax partner is linked to a specific transmission time with this option, e.g. for fax partners in other time zones;...

  • Page 80: Modify Abb Numbers

    All stored data can be overwritten or skipped with the START key. (Example: ABB, NBR. 7, name TOSHIBA): Error message appears if you try to store the same fax number again in the alphabet dial memory. This is to avoid storing equal numers.

  • Page 81: Delete Abb Numbers

    Delete ABB numbers If you want to delete ABB numbers just enter them. If this number has already been used, a further selection option is displayed. (Example: ABB, NBR. 7, name TOSHIBA): Procedure as described under “Enter ABB NUMBER ENTRY alphabet dial number”:...

  • Page 82: One-touch Dial Keys

    One-touch dial keys One-touch dialling provides you with a very easy method of dialling the number of your partner. Your can assign any fax numbers to 73 keys *. Simply press a single button to start the dialling procedure. *) The one-touch dial keys of your fax machine have double assignments. As soon as you operate the corresponding one-touch dial function template, additional number memory spaces are available.

  • Page 83

    Select a menu item Make your selection ENTER ONE TOUCH KEY OR PRESS [BACK] : TO PREVIOUS Operate the corresponding function [STOP] : TO COMPLETE template and press the desired one- touch dial key: Example: 40 ONE TOUCH = 40 Make your selection ID NAME = (MAX20) for name...

  • Page 84: Cancel One-touch Dial Keys

    If you wish you cancel the contents of a one-touch dial key, simply enter the corresponding one-touch dial key in the menu (see under one-touch dial keys). If this one-touch dial key is already being used, a further selection option is displayed (example: one-touch dial key 1, name TOSHIBA): Refer to...

  • Page 85: Define Groups

    Define groups ZW XX If you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. You are permitted to define 50 different groups, whereby each group can be assigned a group number from 1 - 1999 and a name GROUP XX •...

  • Page 86

    Make your selection GROUP NBR = 0444 for group partner alphabet dial number -or-one-touch dial ENTER ABB NBR OR OT [ENTER] TO COMPLETE confirm with START Make your selection START GROUP NBR = 0444 for further group partner -or- ENTER ABB NBR OR OT [ENTER] TO COMPLETE ...confirm with START Make your selection...

  • Page 87: Edit Groups

    Edit groups If you wish to edit the contents of a group, simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is displayed. All stored data can be overwritten or skipped using the START key. (Example: group number: 444, name: Supergroup) Refer to page 85...

  • Page 88: Cancel Groups

    Cancel groups If you wish to cancel a group, simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is displayed. (Example: group number: 444, name: Supergroup) Refer to page 85 for procedure as GROUP NUMBER ENTRY described under “Define groups”...

  • Page 89: Report Prints

    REPORT PRINTS Program selection list The program selection list provides you with a complete overview of the menu system for your fax machine. It is the only list which can be selected via the main menu item. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% Start the menu 1.COMM.

  • Page 90

    Selection menu for various transmission 01.TX REPORT (TX) reports: 02.MEMORY-TX REPORT 1. TX report for Direct transmission 03.MULTI-ADD REPORT 2. TX report for Memory transmission 04.MULTIPOLL REPORT 3. TX report for Multiple Address transmission 4. Multipoll report Select a menu item (Example: Memory-TX Report) Selection menu for Memory-TX Report SET MEMORY TX REPORT...

  • Page 91

    The various transmission reports and related options: TX REPORT Transmission report printed out after every transmission in the “direct transmission mode” (see page 42). Print-out in A5 format also possible with single-sheet feed installed. Setting: • Always printed out • Printed out only if transmission is errored MEMORY-TX Printed out after every memory transmission.

  • Page 92

    Transmission report, memory TX report MEMORY TRANSMISSION REPORT PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 NAME TOSHIBA MARKETING DP120F FILE NUMBER DATE 08.FEB.00 17:11 DOCUMENT PAGES START TIME 08.FEB.00 17:11 END TIME 08.FEB.00 17:11 SENT PAGES STATUS FILE NUMBER *** SUCCESSFUL TX NOTICE ***...

  • Page 93

    You can also subsequently request the transmission report for the previous 40 transmissions (first document not illustrated): Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 77% Operate the Menu function template PREV.TX RPT. Press the corresponding function key Make your selection PREVIEW TX REPORT for selecting the required entry [COPY]: PRINT REPORT...

  • Page 94: Multi Transmission Report

    After the successful multi-adress transmission your fax will print a list of all fax partys. MULTI TRANSMISSION REPORT PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 NAME TOSHIBA MARKETING DP120F FILE NUMBER : DATE : 08.FEB.00 17:11 DOCUMENT PAGES: START TIME: 08.FEB.00 17:11 END TIME: 08.FEB.00 17:17...

  • Page 95: Transmission And Reception Journal

    Transmission and reception journal Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 150 transmissions. You can also manually request the journal at any time. You should file this list as a record of the document jobs;...

  • Page 96

    ..Output of journal TRANSMISSION JOURNAL PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 : +44-1234567890 NAME TOSHIBA MARKETING DP120F SCAN COUNT : (0000026B) PRINT COUNT : (000002D4) DRUM COUNT : 7230 (00001C3E) NBR. FILE NBR DATE TIME DURATION PGS TO...

  • Page 97

    Print count: Total number of printed pages Drum count: Number of printed pages (x10), in relation to the current drum unit Codes used for transmission modes: TOSHIBA High Speed mode Group-3 transmission ECM error correction ECM with abbreviated protocol Polling...

  • Page 98: The Function List

    Press the corresponding function key The reserve list is printed out RESERVATION LIST PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 NAME TOSHIBA MARKETING DP120F TX/RX FILE NBR FUNCTION DATE TIME POLLING RX 08.FEB.00 17:11 FAX1 POLL/FAX MAILBOX FILE NBR FUNCTION...

  • Page 99

    FUNCTION LIST PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 TEL NUMBER2 +44-0987654321 NAME TOSHIBA MARKETING DP120F EXCHANGE TYPE : PABX RX SETTINGS ACCESS TYPE : DIGIT 36 SECURE RX : OFF ACCESS DIGIT 37 MEMORY RX : ON KEYBOARD TYPE...

  • Page 100

    PAGE PAGE Type of telephone connection (for Number of rings before fax machine PABXs: type of obtaining outside connects to line line /when outside line obtained RX status of 2 line via a digit: digit for obtaining Status of transmission memory outside line) Status of transmission security Type of input of the alphanumeric...

  • Page 101: The Dial Number Lists

    The required list(s) are printed out ONE TOUCH NUMBER INFORMATION PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 NAME TOSHIBA MARKETING DP120F OT NBR. NAME/FUNCTION ABB./FAX NBR.& E-MAIL TIME MONI BPS REPORT LINE MAILMODE GROUP.NBR. 0001 GROUP NUMBER INFORMATION PAGE TIME 08.FEB.00 17:11...

  • Page 102: Department List

    An error message is displayed if no departments are defined. DEPARTMENT CODE LIST PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 NAME TOSHIBA MARKETING DP120F DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS E EMAILS SENT MASTER 12345...

  • Page 103: Delayed Fax Job

    ADVANCED SETTINGS Delayed fax job You can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges. Again, it is particularly advantageous that your document or documents are not read into memory, as the document feed is not blocked.

  • Page 104: 104 Set Transmission Header Position

    104 Set transmission header position The transmission header contains the code, the name, time of transmission and the current page number. Normally it appears in the top 5 mm of the incoming copy. If this area contains important information this information is overwritten by the transmission header.

  • Page 105: Reception Trailer (rti)

    Reception trailer (RTI) You can activate the reception trailer facility to ensure that reception of a document is precisely documented. The RTI is printed at the bottom of the incoming copy, and contains the current reception data such as time and date of reception as well as the IDs of the transmitter and receiver.

  • Page 106: 106 Permanent Monitoring

    106 Permanent monitoring When a fax transmission is monitored, the call establishment attempt is played back via the built-in speaker. This means that you have an additional acoustic check for monitoring the call establishment procedure. This facility is useful whenever a connection is not established. This is frequently due to a wrong number or a fax machine that is not ready to receive.

  • Page 107: Call Redial

    Call redial If the machine is not able to transmit a fax job, the job is retained in memory and the machine attempts to send the fax job again at a later date. You can set two criteria for this call redial facility: •...

  • Page 108

    Number of redial attempts REDIAL MODE Make your selection Number of call redial attempts COUNTER = (00 - 14) (default setting: 3 times) ..Enter the required figure confirm with START START Press STOP , return to standby mode STOP...

  • Page 109: Volume Of Acoustic Signals

    Volume of acoustic signals The volume of the acoustic signals can be set separately RINGER VOLUME Ringer volume. ALARM VOLUME Volume of the warning signal indicating a malfunction. KEY TOUCH VOLUME Key touch volume MONITOR VOLUME Speaker volume. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% Start the menu...

  • Page 110: Power Saver (stand By)

    110 Power saver (stand by) The printer unit of your fax machine requires a heat source of approx. 170° C in order to be able to print out documents immediately. This heat source is heated at specific intervals in order to maintain the temperature at the required level.

  • Page 111

    Super Power Saver: SUPER POWER SAVER Make your selection 1.AUTOMATIC for mode 2.MANUAL 1. Active after preset delay 3.OFF 2. Active after the SUPER POWER SAVER key is pressed 3. Cannot be activated Select a menu item Example: Automatic Make your selection START TIME for the delay time TIME...

  • Page 112: 112 Cost Centre Management

    112 Cost centre management Transmission jobs can be assigned to any 4-digit number. The number can be used to find the specified job within the transmission report (see page 95). In this way, special transmission jobs can be linked to specific cost centres.

  • Page 113

    Activating Department mode 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Enter the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Select a menu item Make your selection DEPT CODE ENTRY for the department code 1.YES 1: Enter department code 2.NO...

  • Page 114: 114 Modify Or Delete A Department

    114 Modify or delete a department Can only be accessed via master code. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% ..Enter (!) master code ...confirm with START START Start the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS...

  • Page 115: Disable Department Code

    Disable department code If the department code is deactivated, renewed entry of the master code allows access to the previously entered departments. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% Enter (!) master code ..confirm with START START Start the menu 1.COMM.

  • Page 116: Divider Sheets

    Divider sheets Documents received A divider sheet is automatically added after every transmission in from fax A order to enable the individual fax documents received to be distinguished more easily. On the same basis, separator pages for copies and PC print-outs can be configured separately. Divider sheets •...

  • Page 117

    Activate separator pages 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Start the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Select a menu item Make your selection FAX SEPARATOR PAGE for Fax separator page 1.ON 2.OFF Select a menu item...

  • Page 118: 118 Cover Sheet

    118 Cover sheet The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily. You are able to choose between a “normal” cover sheet which sets out the information in text form and a “personal”...

  • Page 119

    Save cover sheet 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Start the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Select a menu item Make your selection COVER SHEET for cover sheet function 1.ON 1.

  • Page 120: 120 Retain Jobs

    120 Retain jobs If a job cannot be transmitted because for instance the partner fax is busy, your fax machine attempts to redial the number at regular intervals of approx. 3 minutes*. After the XXth* redialling, the job will be automatically deleted from the stack and a transmission report (see page 92) will be printed out.

  • Page 121: Query Current Job Status

    Query current job status The LINE status lamp enables you to recognise whether your fax machine is currently active. If you require more precise information concerning this activity, you can query the current status of the machine. This status query also enables you to cancel the current job. The status display is made up as follows: Line 1 TRANSMIT P 001...

  • Page 122: 122 Basic Setting, Document Length

    122 Basic setting, document length In the basic setting of your fax machine, the document length is limited to one meter. If the document is longer than one meter, the machine displays the error message “document jam” after one meter is exceeded, and the transmitted is interrupted.

  • Page 123: Basic Setting, Transmission Memory

    Basic setting, transmission memory The transmission memory is activated in the basic setting of your fax machine. This enables transmission jobs to be stacked as jobs in this memory (see page 39). If you disable the transmission memory, the document is retained in the document feed until the transmission procedure is completed.

  • Page 124: 124 Basic Setting, Resolution And Contrast

    124 Basic setting, resolution and contrast The basic setting of contrast and resolution can be changed. Please read pages 50 et seq. for information concerning contrast and resolution. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% Start the menu 1.COMM. OPTIONS The first 4 menu items are displayed.

  • Page 125: Basic Setting, Ecm (error Correction Mode)

    Basic setting, ECM (error correction mode) Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line.

  • Page 126: 126 Basic Setting, Protected Transmission

    126 Basic setting, protected transmission The transmission of documents is restricted. You can now only send documents to fax machines whose ID is identical to the dialled fax number. You can thus only fax your documents to specific fax partners. Any changes to this basic setting have far-reaching consequences! Standby mode 15-MAR-00 WED 19:56...

  • Page 127: Basic Setting, Reception Interval

    Basic setting, reception interval Fax reception may not be possible for an extended period under the following circumstances, as the fax machine is occupied solely with the transmission of documents: • Extensive group dialling ( see page 46 et seq.) •...

  • Page 128: Basic Setting, Print Density (saving Toner)

    128 Basic setting, Print density (saving toner) If documents with a disproportionately high ratio of black are frequently received, this will result in increased toner consumption. The intervals between changing toner will thus be correspondingly shorter. The print density of the black regions can be reduced by a differentiated setting, thus reducing toner consumption. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100%...

  • Page 129: Basic Setting, Sort Copy

    Basic setting, sort copy The default setting for sorting copies (see page 35) can be changed. Standby mode 15-MAR-00 WED 19:56 RESIDUAL MEMORY 100% Start the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Select a menu item Make your selection COLLATE COPY DEFAULT...

  • Page 130: 130 Basic Setting, Letter Head Paper

    130 Basic setting, letter head paper If the fax machine is used as a PC printer, it is possible to select other paper trays (when installed). In this context, it is customary to deposit pre-printed (letter head) paper in a specific tray. To ensure that the fax machine does not access this tray under any circumstances (e.g.

  • Page 131: Basic Setting, Send After Scan

    Basic setting, send after scan The default setting for the fax machine causes the fax machine to commence dialling immediately after pressing the START button for a scan job. In the case of extensive fax jobs, this can result in the page number descriptor in the TX header on the first few pages being incomplete.

  • Page 132: Additional Features (sub, Sep , Pwd)

    132 Additional features (SUB, SEP , PWD) Because of the high level of innovation pressure in the telecommunications industry, fax technology is also being continuously improved. The ITU-T (formerly CCITT) operates as an international body and is responsible for ensuring standardisation of new telecommunication options. This ensures that non-proprietary compatibility is guaranteed.

  • Page 133: Additional Paper Cassettes (optional)

    Furthermore, a single-sheet feed can be used, which offers both a greater store of paper and the additional possibility of printing out TX reports on A5 paper. If you use your fax machine as a printer, the functionality can be expanded, accordingly. Please contact your TOSHIBA dealer for ordering a new printer unit.

  • Page 134: Line 2 Mode (optional)

    134 Line 2 Mode (optional) If the second line (optional) is installed in your fax machine, you can configure this 2 line in numerous ways: Setting: Effect: Practical note: TX/RX The second line has the The second line is also used by the fax same priority as Line 1.

  • Page 135

    Select a menu item ..Make your selection RX ONLY (TIMER) For time period “Receiving line only” TIME PERIOD = 00:00 - 00:00 ..Entering the new time period Confirm with START START Press STOP , return to standby mode STOP...

  • Page 136: Possible Problems

    POSSIBLE PROBLEMS Diagnostic program Your fax machine has an automatic test routine which checks the correct functioning of the most important internal components. The results of such a test are documented in a test report, which can be printed out at any time.

  • Page 137: Default Settings

    19:56 Printout of the test report RESIDUAL MEMORY 100% PRINTING LIST SELF TEST REPORT PAGE TIME 08.FEB.00 17:11 TEL NUMBER1 +44-1234567890 NAME TOSHIBA MARKETING DP120F TEST CONTENTS RESULT NOTE DATE AUTO TEST FLASH ROM PROGRAM C692 08-02-2000 13:11 FUNCTION AA3A...

  • Page 138

    Test of individual components: 15-MAR-00 WED 19:56 Standby mode RESIDUAL MEMORY 100% Start the menu 1.COMM. OPTIONS The first 4 menu items are displayed. 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Select a menu item 01.ADF TEST The first 4 components are displayed 02.KEY TEST 03.LED TEST 04.LCD TEST...

  • Page 139: Error Messages In The Display

    Error messages in the display Your fax machine indicates operating errors or does not carry out a function in accordance with your requirements. Before you contact customer service, consider a moment and identify the error message in the following list. You will probably then be able to remedy the fault yourself. General procedure to be followed for error messages in the display 1.

  • Page 140

    Install a new cartridge (see page printing. DRUM UNIT WARNING The printer unit is almost spent. Please contact your TOSHIBA dealer to About 100 sheets can be order a new drum unit. printed after this is displayed. REPLACE DRUM UNIT The drum unit is expended.

  • Page 141

    Display Cause How to correct CHECK LINE-1 Line 1 has no connection to the Check the line connection at the telephone network / PBX telephone socket. If the line is connected correctly, report the fault. CHECK LINE-2 see “Check Line-1” see “Check Line-1”...

  • Page 142: 142 Error Codes In Journal

    Power failure A power failure has occurred. Memory error If this error occurs frequently, please notify the customer service of your TOSHIBA dealer. Transmission interrupted by the Start the transmission process again or request your fax transmitter/receiver. partner to repeat the transmission process.

  • Page 143: Transmission Problems

    Transmission problems Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors. Problem Possible causes ...

  • Page 144

    Problem Possible causes ..and solutions The receiver reports: The RESOLUTION and CONTRAST Make a copy on your fax machine (see document transmitted is are not set correctly. page 35) and adjust the settings to your difficult to read. document.

  • Page 145: Receiving Problems

    Receiving problems Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors. Problem Possible causes ...

  • Page 146: Cleaning Document Scanner

    Cleaning document scanner Never use abrasive materials to clean your fax machine - they could cause damage. If documents transmitted are difficult to read, the document scanner must be cleaned. You can easily tell when: Make a test copy of the document on your fax machine and compare the copy with the original.

  • Page 147: How To Clear A Recording Paper Jam

    How to clear a recording paper jam In the event of a paper jam in the receiving paper tray, the PAPER JAM XX” message is displayed. The two numbers indicate the location of the paper jam in the fax machine. Code Jam position Paper cassette.

  • Page 148: Cleaning The Printer Unit

    Cleaning the printer unit If toner inadvertently ingresses into the fax machine, it may be necessary to clean the loading corona. The loading corona • Holding the printer unit by the • Place the cleaning tool carefully comprises a very thin, taut green handle, remove it from on the metal cage (as illustrated wire stretched within a metal cage...

  • Page 149: Remote Maintenance (comline)

    Remote maintenance (COMLINE) Your fax machine enables remote diagnosis to be carried out. This means that internal settings can be read and changed via the telephone line. In order to ensure that all requirements of data protection are observed, COMLINE is possible only if you temporarily enable your fax machine for this facility. Remote maintenance may also be password protected.

  • Page 150: Supply Order

    Supply order As soon as consumables (drum, toner, etc.) are expended, your fax machine can order replacements automatically. Before you configure this setting, it is advised that you contact your dealer to determine the conditions under which this automatic order service is to be performed. Standby mode 15-MAR-00 WED 19:56...

  • Page 151: Connection To Pabx

    Connection to PABX If your fax machine is connected to a PABX, additional sources of errors are possible. In the event of any problems, you should work through the following items and compare them against the current installation of your fax machine. Where necessary consult the person who installed your PABX. •...

  • Page 152: Uk Connection Information

    By using the cable described as TEL LINE CABLE in the packaging list of the instruction manual. This cable plugs into the socket on the left hand side of the DP 120F which is marked LINE and the other end into the standard PSTN analogue socket found in the UK.

  • Page 153: Index

    INDEX A5 Transmission report ..90, 134 Fault lamp ........Paper cassette ....10, 134 Alphabet dial memory ....Faults, during reception ..Paper jam ....... Alternative fax number ..... Faults, during transmission ..Paper size ......37, 134 Fine ........50, 124 PBX ..........

  • Page 154

    Telephone book function ... Telephone jack ......Telephone network, connection to ......Time ......... Toner .......... Toner, changing ......TOSHIBA Code ....64, 69 Transmission header ..17, 104 Transmission report on A5 ..... 90, 134 Transmission report: ....Transmission security ..

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