Anviz OA200 User Manual
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Anviz OA200 User Manual

Anviz OA200 User Manual

Multifunctional standalone t&a and access control system
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Honorable customers,
Thanks for choosing products of this company. OA200, with world cutting edge
technologies—fingerprint
microelectronics, is considered to be combination of three technologies: electronics,
optics and computer communication. It is no doubt that it has become the first choice of
standalone time & attendance for enterprises with its strong function and veracity. Please
read this user manual carefully to have an initial understanding of functions and basic
knowledge of installation, debugging, maintenance, application and management to
better use this product.
Utilizing the state-of-the-art biometric tech, this product will bring unprecedented
reliability, convenience and benefits to the top management of enterprise in HR.
Preface
recognition,
computer
communication,
as
well
as
1

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Summary of Contents for Anviz OA200

  • Page 1 Preface Honorable customers, Thanks for choosing products of this company. OA200, with world cutting edge technologies—fingerprint recognition, computer communication, well microelectronics, is considered to be combination of three technologies: electronics, optics and computer communication. It is no doubt that it has become the first choice of standalone time &...
  • Page 2 Fingerprint T & A Advantages Veracity Record and reflect staffs’ attendance conditions equally, correctly and promptly. Checking on work attendance by passwords and cards (paper card, magnetic card, IC card, etc); it is hard to avoid buddy-punching and cannot reflect the actual attendance condition.
  • Page 3 Software operation flowchart (Important chapter please read carefully) This software includes: System parameter, department management, staffer maintenance, shift management, staffer leave and statistic report etc. Then how to use this system in a right way? It is far from enough to understand only the function of each module but to know the connections between them and the system operation flowchart.
  • Page 4 class. When the setting is completed, it is usually not needed to be modified unless the management rules of this company changes. 2．Normally there are many departments in one company and all departments need to be entered manually unlike the directly import of staffer. Department setting should be completed before staffer maintenance.
  • Page 5 calculation report for one staff, the possible reasons are as follows: Staffer shift or temporary shift is incorrect. Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is incorrect. Checking and calculation of transaction records is incorrect.

  • Page 6: Table Of Contents

    Contents Introduction ......................2 OA200 Introduction ..................2 Operation Guide ...................... 5 Keypad introduction ..................5 Default LCD ....................5 Admin Management..................6 2.3.1 Enroll User ..................6 2.3.2 T&A Option ..................7 2.3.3 Door Open ..................7 2.3.4 Delete User..................8 System Setup....................
  • Page 7 Parameter Setting ..................20 4.2.1 Set Management Password............. 20 4.2.2 Set Sleep Period................20 4.2.3 Set Volume ..................21 T&A Machine Communication Management ..........21 4.3.1 Synchronize Time ................21 4.3.2 Initialize Unit ..................22 4.3.3 Download Records ................22 4.3.4 Backup Staffers................
  • Page 8 Software Interface Setting................43 4.8.1 Interface Skin Color ................. 43 4.8.2 English/Chinese Interface Converting..........44 Background Management..................46 Log in system..................... 46 System settings..................47 5.2.1 Parameters Settings ................ 47 5.2.2 Administrators.................. 49 5.2.3 Administrator’s Password Set ............50 5.2.4 Modified Record Log................
  • Page 9 5.6.6 Initialize System ................78 External program management..............78 5.7.1 External program Management ............79 5.7.2 Connect To Time and Attendance Machine........79 FAQ........................81 My fingerprint has been enrolled but often failure in identification....81 T&A system can't be connected with PC............ 81 No records found though staff have clocked in/out ........
  • Page 10 Chapter 1 Introduction The main theme of this chapter is the feature of this T & A, as well as function introduction.

  • Page 11: Introduction

    OA200 is a wall mounted fingerprint T&A and access control system with 128*64 blue LCD. This model can be used stand-alone or connected via TCP/IP. OA200 can control door lock for access control. Fingerprint identification provides high security level.
  • Page 12 Several verification modes: fingerprint only, ID Card only, fingerprint + ID card and password Optional EM card reader Relay for simple access control and Wiegand output to work with standard access controller 16 customizable checking status for easy payroll software integration Voice prompt, three-color LED indicator Communication method: RS232 and TCP/IP User capacity: 2000...

  • Page 13: Operation Guide

    Chapter 2 Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc.

  • Page 14: Operation Guide

    Operation Guide Keypad introduction Default LCD Press【Menu】to enter management password interface as follows:...

  • Page 15: Admin Management

    Enter default password 8888, press【OK】to confirm and the system will enter menu management interface as follows: Please note: Pressing 【In】or【Out】 can shift the menus. 【In】: Up. 【Out】 Down. Admin Management Select【Admin】menu and press【OK】to select【Enroll User】menu as follows: Same as above,【In】and【Out】can be used to move up or down. 2.3.1 Enroll User Select 【Enroll User】...

  • Page 16: T&A Option

    Please note: If the name of staffer ID 118 has been uploaded to the unit already in the software, his name will be displayed instead of his ID as follows: At this time, either password or fingerprint can be enrolled. Press the finger twice on the scanner and the voice prompt will come along.

  • Page 17: Delete User

    follows: Please note: Press 【C】 or 【 Menu】 to allow or prohibit door opening for certain staffer. Complete the setting and press【OK】to confirm. 2.3.4 Delete User Select【Delete user】 menu, press【OK】to enter user deletion interface as follows: Enter ID and press 【 OK】 to enter deletion setting. User deletion or reservation can be set as follows: Please note: 【C】...

  • Page 18: Admin Password

    Press【OK】to select from sub-menu as follows: 2.4.1 Admin password Select 【Admin PWD】, press【OK】to enter admin password interface as follows: Enter new password, press【OK】to confirm and exit admin password interface. 2.4.2 Clock setting Select【Clock setup】and press【OK】to enter clock setting interface as follows: Set date and time, press【OK】to confirm and exit admin password interface.

  • Page 19: Communication

    Please note: 【In】and【Out】can be used to set time. Press【OK】to confirm and exit access control output interface. 2.4.4 Communication Select 【Comm】 menu and press【OK】to enter communication method interface as follows: Please note: There are two communication methods: TCP/IP and RS232.【In】and 【Out】can be used to select. Press【OK】to confirm and exit communication method interface.

  • Page 20: System Initialization

    Please note:【In】or【Out】can be used to increase or decrease volume. Press【OK】to confirm and exit volume setting interface. 2.4.7 System Initialization Select【Init】menu, press【OK】to enter system initialization interface as follows: Enter password (Admin password) and press 【 OK 】 to confirm the system initialization.

  • Page 21: Time Attendance Information

    User information includes: enrolled user, enrolled fingerprint and used space information. 2.5.2 Time Attendance Information Select【T&A info】menu and press【OK】to enter time attendance information interface as follows: Time attendance information includes record and used space information. 2.5.3 Unit Information Select【Unit info】menu, press【OK】to enter unit information interface as follows: Unit information includes: product serial number and firmware version.

  • Page 22: System Installation

    Chapter 3 System Installation This chapter mainly discusses the installation and un-installation of T&A software as well as the hardware and operation system requirement.

  • Page 23: System Installation

    System Installation First we should install background management software on the computer. Please refer to the following steps: Operation environment Hardware requirement: Pentium 266 and above; Pentium 500 and above is recommended Ⅱ Ⅲ 128 Memory and above; Minimum 100M hardware space; COM (USB Port);...
  • Page 24 Select the target directory to install the program and the default is “C:\Att”. Click “Next” to continue installation (see the picture below :) Click “Back” and installation will return to the previous screen and re-select target directory; Click “Next” and the installation will start as the following picture shows: The installation will be done after seconds (see the picture below :)

  • Page 25: Uninstall The Program

    Click “Finish” to close the installation program and an icon will be added to the desktop. Double click it and the T&A management system will be started. In addition, “Time and Attendance System” has been added to “All Programs”. Please see the picture below: The shortcut of “Time and Attendance System”...
  • Page 26 Chapter4 Communication The chapter is mainly about how to add, delete and set communication between PC and terminal.

  • Page 27: Communication

    Communication Click 【External】on the management menu and choose 【Connect To Time and Attendance Machine】. If the Time attendance management software’s login password is empty, the following window will pop up: If the time attendance software’s login password is not empty, you should enter the password firstly.

  • Page 28: Add Unit

    “Actual Status” the attendance records’ status in the software are as same they are in the device (OA200+). If you set it as “ON Duty”, all the records’ status which is from this OA200+ will be “On duty”.

  • Page 29: Delete Unit

    Click the button 【OK】 to set the Unit information again. 4.1.3 Delete Unit Choose the T&A unit and then click the button 【Delete Unit】. Following message box pops up: Click the button 【OK】to delete or click the button 【Cancel】to cancel. Parameter Setting Choose the T&A unit firstly.

  • Page 30: Set Volume

    4.3.1 Synchronize Time Synchronize the OA200+’s time with the computer time. Click the button 【Synchronize time】. Following message box pops up: Click the button 【OK】to confirm or click the button 【Cancel】to cancel. Some operation information displays in the main interface as follows:...

  • Page 31: Initialize Unit

    Click the button 【Initialize Unit】. Following message box pops up: Click the button 【OK】to confirm or click the button 【Cancel】to cancel. Some operation information displays in the main interface as follows: The OA200+ takes about 20s to initialize the system. And it restarts after initialization. 4.3.3 Download Records Download the records from the OA200+ to the computer.

  • Page 32: Resume Staffers

    4.3.5 Resume Staffers Upload the staffer information and staffer’s templates from the computer to the OA200+. Click the button【Resume staffers】. Following message box pops up: Click the button 【OK】to confirm or click the button 【Cancel】to cancel. Some operation information displays as follows: [2008-07-15 15:30:32]Resume staffers…...

  • Page 33: Prohibit Real-Time

    After activating real time monitor, when a user makes attendance record on unit, the record will appear directly in the list of the window below. Meanwhile, real-time monitor records information will show the user number who does attendance records. During real-time monitor process, when each staff passes attendance, there will pop-up the staff info at the right-down corner likes following shows, 4.4.2 Prohibit Real-time...

  • Page 34: Add Staffer

    4.5.1 Add Staffer Click 【Add staffer】 button, open 【Add/modify staffer info 】 window which includes 3 page info: Basic info、 relevant info、 fingerprint registration. The interface is as following: Basic info: Input staff info in 【Basic info】. You can also add pictures for staff. There are two ways to add pictures: 1st way: Click 【...
  • Page 35 Click 【view】 button, it will pop-up ‘Open’ window, choose staffer’s picture in its directory: Click 【Open】button to open picture: Firstly you need to cut the picture. Use the mouse to choose the area needed cut. You can also mouse to pull adjusting the area. Then click 【Cut down】button. After cutting down, the picture is as following,...
  • Page 36 If you are not satisfied with it, click 【resume】button to restart cutting down picture. If you want to cancel this operation, please click 【close】 button and exit to 【Add/modify staffer info 】window. After cutting down the picture completed, click 【Save】 button to save picture and exit to 【Add/modify staffer info 】window.
  • Page 37 Choose camera equipment, the buttons in menu will be activated since the image shows. Adjust the image then click 【take pictures】button. The picture will show below. Then please use mouse to choose the cut down area as following, Next the way of cutting down picture is the same as 1st way. Please refer to it. When staffer’s picture exists but you don’t want to set picture for staffer, you can click 【...
  • Page 38 Click 【OK】 button to input staff info again. After authorizing terminal info, the next step is to set staffer T&A method and access permission. OA200+ has 5 identification methods. When adding staffer information in software, default status is card/FP/password T&A method and access permission...
  • Page 39 allowable. Firstly choose the terminal in 【terminals authorized】 list then set T&A method and access permission as following, Prompt: you must choose the terminal in【terminals authorized】list , else【T&A method and access permission】is limited. Relevant info: click 【Relevant info】option, input information in these items as following, Fingerprint registration: click 【Fingerprint registration】option and connect FP sensor reader to register FP.
  • Page 40 Please firstly connect sensor to PC, when the prompt info becomes to ‘Connect to fingerprint sensor reader successfully’, you can start to register FP as following, Click 【Enroll】 button, ‘Please press your finger’ will prompt as following,...

  • Page 41: Modify Staffer

    Then press your finger on the sensor scanner glass to register FP. After success, the interface will show below, Register the second finger in the same way. After success, the interface is like below, After setting staffer info completed, click 【save(S)】 button to save staff info. If you need cancel the staffer info added, click 【Cancel(C)】...

  • Page 42: Transfer Department

    Choose staffer from staff info list (you can choose some or one through 【Shift】 or 【Ctrl】 key), click 【Delete staffer】and the following window pop-up, 4.5.4 Transfer department When staffers are transferred, there is necessary to transfer them between different departments. Transfer department enable realize this function. Choose staffer info who need to transfer department in staffer info list (you can choose some or one through 【Shift】...

  • Page 43: Download Fp

    Input the staffer ID who will be copied and click 【OK (O)】, system will pop-up confirm info: Click 【OK (O)】 button and it will start coping privilege. Click 【Cancel】 button to exit. After copying completed, system will prompt as following, Click 【OK】...

  • Page 44: Upload Staffer & Fp

    Click 【OK】 button and start download the staffers’ FP info from terminal. Click 【Cancel】 to exit. After downloading completed, status menu will prompt ‘Download fingerprint completed’ as following, 4.5.7 Upload Staffer & FP Upload staffer & FP is to upload staffer info stored in PC to terminal. ☺Note: the function of ‘upload staffer &...

  • Page 45: Delete Staffer From Unit

    completed’ as following, 4.5.8 Delete Staffer from unit ‘Delete staffer from unit’ is meaning delete staffer info from unit through software. Choose staffer info need be deleted in staffer info list (you can choose some or one through 【Shift】 or 【Ctrl】 key), click 【delete staffer from unit】 and system will prompt as following, After deletion successfully, the terminal device ID the staff belong to will be deleted from 【unit 】as following.

  • Page 46: Record Management

    If you don’t input any staffer info, click 【Check staff】button, the results are all the staff info. Record Management 4.6.1 Search Record Search record is to search the downloaded attendance records in the time range. Firstly set the date. Click the box after 【Begin date】 and 【End date】, there will pop-up calendar info as following, Choose the date for checking records, click 【Search record】...

  • Page 47: Export Record

    4.6.2 Export Record Export record is to backup the data stored in the database of PC to other space, so that if the current database is abnormal, it can be used to resume data. Firstly set the items in export record such as export format: Export format: 3 formats optional: text file (.txt), CSV file (.csv), Excel files (.xls).

  • Page 48: Other Settings

    Click 【Save (S)】button, then system will prompt as following, Click 【OK】button to confirm finishing export records. Other Settings Click button, pop-up the following menu, 4.7.1 Basic Parameter Setting Click 【Basic parameter setting】 item, pop-up 【Basic parameter setting】window as following:...

  • Page 49: T&A Status Setting

    Choose the parameters, click the button 【OK】to save the setting. And pop-up the system prompts: 4.7.2 T&A Status Setting Click 【T&A state setting】 item, pop-up 【T&A status setting】 window as following, Click the state needed modified, input status description, then click 【Enter】or continue clicking other status to set.

  • Page 50: Management Pw Setting

    Click 【OK】 button to confirm running timing downloading record function and system will prompt: Click 【Cancel】button to cancel the timing downloading settings. If no set time, click 【OK】 button, system will prompt: Click 【OK】button and set the timing downloading time again. 4.7.4 Management PW Setting Click 【Management PW setting】...

  • Page 51: Database Linking Setting

    Click 【OK】 button to input confirm password again. After modifying completed, click 【OK】 button to save new password and system will prompt: Click 【Cancel】 button to exit. 4.7.5 Database Linking Setting Click 【Database linking setting】 item, pop-up 【Data link properties】 window as following, Click 【...

  • Page 52: Exit System

    Choose database name, click 【Open】 button to confirm database linking and exit to 【Data link properties】interface. If database set ID and password, input ID and password in 【2. Enter information to log on to the database】. After completed, click 【Test connection】to test the connection correctness of the database and system prompts, Click 【OK】...

  • Page 53: English/Chinese Interface Converting

    Choose button in title menu which enable change software interface color. The style is Windows XP system style as following, Black Silver 4.8.2 English/Chinese Interface Converting Choose button in title menu which enable convert between English and Chinese interface. The following is Chinese interface:...

  • Page 54: Background Management

    Chapter5 Background Management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports. The background software can manage staff information, set rules of attendance etc.

  • Page 55: Background Management

    Background Management Management software can collect attendance records from different terminals, calculate according to shift setting and finally generate different reports. The background software can manage staff information, set rules of attendance etc. Log in system Double click the icon on the desktop to start the attendance background management program.

  • Page 56: System Settings

    information. System settings Click【System】 on the main menu, following springs: 5.2.1 Parameters Settings Click 【Parameters settings】 in 【system】 menu. The following window will prompt: Pic5.1 Parameters Settings Basic parameters: Set your company name, the default is “Head office” Input your company name that will be deemed as the head of departments list. A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work/early to leave /free overtime items, minute is the good transition standard of hours and working day.
  • Page 57 This page describes the stat. rules of items: normal, late, early, business leave, leave, absence, overtime, free overtime. Accumulate by times: Only calculate the total times, display the accumulated times in report. Round at total: Add up the total time and then round according to corresponding unit. Round down: Abandon the decimal regardless it is.

  • Page 58: Administrators

    to finish. Revise leave class: Select the name of leave class which one need to be revised, click【Modify】,input new name of leave class and color, click【Save】to finish. Delete leave class: Select the name of leave class which one need to be deleted, click【Delete】,click 【OK】to finish.

  • Page 59: Administrator's Password Set

    finish adding of new administrator. The default password of new administrator is 888888. Please log in as the new registered administrator and click menu 【 System 】 -- 【Administrator’s password set】 to set new password of administrator for system security. (Note: When many administrators operate the software, it is necessary to set the access right for each administrator.

  • Page 60: Managing Log

    Select department, staffer ID and time range and click【Search】and those records which match the above condition will be displayed as follows: Note: Modified record log shows all the time attendance record modifications; If there’s record that has been revised incorrectly before, it can be recovered by selecting this record and clicking【Restore】.

  • Page 61: Set Database Link

    This log records all the operations of every administrator. Select【Administrator】 and the time range then click【Search】to see what operations have been done by this administrator within the selected time range, which makes it possible that the multi-administrators can use the software at the same time. 5.2.6 Set Database Link This system adopts the database interface of Microsoft ADO.

  • Page 62: Exit System

    Input the database name or click the button to select the correct database file. . (Note: you can click 【Test connection】to test the connection correctness of the database. ) 5.2.7 Exit System Click 【Exit system】in System menu. The following menu springs. Click ok to exit management software and return to Windows system.

  • Page 63: Staffer Maintenance

    (Note: repetition of department name is not allowed; if there are staffers existing in the deleted department, those staffers will be automatically transferred to department of head office.) 5.3.2 Staffer maintenance Click 【Staffer Maintenance】in 【HR Management】 menu, the following window appears: Append staff Choose the department that the staffs belong to, clicks 【Append】...
  • Page 64 Staff's modification Choose the staff, click 【Modify】 and input the new information, then click 【Save】 . (Note: Staffer ID is the exclusive identity of staffer, which can only be added or deleted, but not revised!) Staff’s deletion Choose the staff, click 【Delete】and then click 【OK】 to complete. Please be cautious when delete the staff since all this staffer’s time attendance records, shift arrangement will be deleted at the same time.

  • Page 65: Attendance Management

    Meanwhile, the modification will take effect and be saved. Click【Show all columns】to display all fields in the list. Click【Export Data】and following window will prompt: Please select your target directory of your export, file format (txt or xls) and the file name.

  • Page 66: Timetable And Shift

    Select the festivals or holidays you want to revise, then click 【Modify】 and input the new information. Click 【Save】when ready. Deletion of festivals or holidays Select the festivals or holidays you want to delete, then click 【Delete】 to perform Deletion of festivals or holidays. 5.4.2 Timetable and Shift The relationship between shift and timetables:...
  • Page 67 Add a new timetable Click【Append】and enter the corresponding information:【Timetable Name】For instance: Day Shift【On duty Time】(08:00) 【Off duty Time】(17:00 )【Begin Clock-in Time】(07:00) 【End Clock-in Time】(13:00) 【Begin Clock-out Time】(16:00) 【End Clock-out Time】 ( 20:00), 【Late error allowance】 (5) 【early error allowance】 (5) 【Count as work day】(1)【Count as work time XXX minutes】(480).
  • Page 68 Example——Add a timetable: Complete process for adding four timetables: Day shift 08:00 - 17:00 Morning shift 04:00 - 12:00 Noon shift 12:00 - 20:00 Night shift 20:00 - 04:00 (Other information can be setup according to practical situations. Please refer to Pic5.2.
  • Page 69 Pic5.3 Add a timetable Modify a shift: Select the shift to be modified and click 【Modify】, and enter new information in 【Shift Name】etc., click【Save】to complete. Delete a shift: Select the shift to be deleted and click 【Delete】. Example——Three shifts: Add “Three shifts” Shift (Please note: It is assumed that the shift goes around every week, cycle every three weeks and staff is on holiday every Saturday and Sunday.) Step 1: Click 【Append】,enter “Three shifts”...
  • Page 70 Step2 Add corresponding working hour timetable in accordance with “Cycle”: first week (morning shift, from Monday to Friday) Click【Add】and the following window pops up: Select the timetable “Morning shift” to be added and select the time range to apply to this timetable ”from Monday to Friday of the first week”...

  • Page 71: Staffer Scheduling

    below): Click 【ok】 to complete the working hour setting for the third week. After the completion of above steps, please don’t forget to click 【Save】and the setup of “three shifts” will be done(see the picture below): 5.4.3 Staffer Scheduling Click 【staffer scheduling】 in 【attendance】 menu. The following window appears:...
  • Page 72 Pic5.4 Staff scheduling Choose the department or several personnel that need to arrange shifts, click Arrange, the following window appears: Add a new shift Select the corresponding shifts, for instance: The commencement date and deadline of this shift of “normal class ", click Add button, clicks ok on the pop up dialog box to finish the adding of new shifts.

  • Page 73: Attendance Records

    starting date should setup as “Sunday”. If the cycle unit of scheduling is “month” and the amount of cycle is more than 2, the starting date should setup as “1 day of a month”. Deletion of the shifts Select the shifts in the shifts which you want to delete, click Delete button and click ok on the pop up dialog box to finish the deletion.
  • Page 74 Inquiry of attendance record Select the department, staff, the beginning and ending time that need to inquire about, then click 【search】, you can get the corresponding attendance record. Attendance record report form preview. Click【Report】when the window displays the attendance inquiry records, you can get the report form automatically.

  • Page 75: Attendance Calculating And Report

    Click【Export】button to export the record. 5.4.5 Attendance Calculating and Report If need to lead out the attendance record, only need to click export, you can lead out the data inquired. (File format: txt, xls). Click【Modify Log】and the log-modifying window will be called for reviewing the modification log of time and attendance records.
  • Page 76 Pic5.5 Attendance Calculating and report Select the beginning, the ending date and the department and staffs that need to be calculated and then click calculate the following window appears: There are four Tabs of information after search and calculation which can be viewed respectively: 【Attendance Exceptions】:Display the dealt result of the original attendance records;...
  • Page 77 Please note: When dealing with “Out” calculation, there should be “Out back” and only “Out” and “Out back” in one shift can be calculated. Working hours in the report=”Actual”-”Late”-”Early”-”Out” Exceptions of attendance records dealt with: Open the attendance exceptions option page to deal with the records: We will see such mistakes as “state mistake “,”...
  • Page 78 【Delete selected】: mark the record as manual deleting, deleting when save it; 【Cancel operation for selected】:Cancel revision to this record; 【Deal with and save】:You can save the records that have been treated. If you want to see the changed records, you can click 【modified record log】 in system menu;...
  • Page 79 【Attendance Report】:Calculate staff’s attendance record; 【Daily Report】:Calculate staff’s daily attendance record; 【General Report】 :Calculate all staff’s attendance items such as “normal”, “actual”, “late”, “early”, “absent”, “overtime” etc;...
  • Page 80 【Exceptions Report】:Calculate staff’s “out”, “overtime”, business leave/personal leave” etc; 【Create a Report For Current Grid】:Print preview of the current displayed grid.
  • Page 81 Print Report: Toolbar of report preview is as the following picture: Adjust the ratio of preview content; Open the existing report file; Find the report file (*.frp) to be opened, select it and click【Open】to see the report. Save report to file; Select the directory to save the report to, enter the file name and click【Save】to complete the backup of the report for future check or copying to another computer for printing;...

  • Page 82: Deal With Exceptions

    In pic5.5, click 【Export】 and the displayed data of grid in the current window will be exported to a file(*.txt or *.xls). It has the same function as 【Export Data】when right clicking in each grid. Exceptions dealt with: In pic5.5, click【Exception】and the following menu will pop up: Click options one by one in the menu and the following modules will pop up respectively: 【...

  • Page 83: Append Record

    Deal with staff away on business / leave: Click 【append】, then select the proper department, staffer ID, beginning time, ending time, leave type, and click save when ready. Modification of staff away on business or leave: Select the appointed staffer whom you want to make this modification to, and click 【modify】.

  • Page 84: Append Record Collectively

    5.5.3 Append Record collectively When part or all of the staffers in a department did not punch in/out because of some reasons, please you can use this function to add punching in/out collectively, click 【Exception】--【Punching in/out collectively】,following springs: Select the department, thus the staffers in the department will be listed in the staffer list, select the staffers whom you want to add records on to, then select punching in or out and the time, click【ok】to finish.

  • Page 85: Data Maintenance

    2. Select time range for “ignore clock in record”; 3. Select the “modified clock in time” 4. Search staff through department or shift; 5. Select staff; 6. Click【OK】to confirm. Data maintenance Click 【Data maintenance】on the main menu, following springs: 5.6.1 Import Staffer List Click 【Import Staffer List】in【Data Maintenance】menu.

  • Page 86: Import Attendance Records

    This format of file only can import the staffer info of “ID, Name and department”; The format of data must follow: Staffer ID + Tab + Name + Tab + Department; Each staffer’s information takes one line, no blank line between one another. See following: The definition of MS Excel（*.xls）...

  • Page 87: Clear Obsolete Data

    Click to select the attendance record file for importing, and click【ok】 to start. 5.6.3 Clear Obsolete Data Click 【clear obsolete data】 in 【data maintenance】 menu, springs the following window: After your system is used for a long time, you will get a large number of obsolete data in the database.

  • Page 88: External Program Management

    5.7.1 External program Management We can append external program into time attendance program for convenient operation, for example, we need “calculator” when we are operating, we can click 【External】--【External program management】, following springs: Click【Append】, Input “calculator” into the input field of 【Program name】, input “c:\winnt\System32\calc.exe ”...
  • Page 89 Chapter6 Frequently ask questions and answers.

  • Page 90: Faq

    My fingerprint has been enrolled but often failure in identification Reason Solution fingerprint Enroll the finger again. Please refer to captured properly illustration of pressing finger. 2. Direct sun light or too bright Avoid direct sun light or other bright light light Touch the forehead to increase oily level 3.

  • Page 91: The User Can Not Identify

    Reason Solution 1、1. Unit power break for a long Please refer to the manual for time synchronization time (time turn to zero as default) 1、Please refer to the manual. You can add the records manually. 2、Please refer to the manual. You 2.Minority staff fingerprint false can adjust the fingerprint matching accepted...
  • Page 92 Chapter7 Appendix The main theme of this chapter is the additional information of this T & A including access control cable connection and way of pressing finger.

  • Page 93: Appendix

    Appendix Interface illustration Vin+ —— 12V Power in GND —— Ground —— Wiegand Signal D0 —— Wiegand Signal D1 485A —— RS485 Positive 485B —— RS485 Negative —— Dry contact signal COM —— Dry contact signal public connector —— Dry contact signal connector (normal open) Illustration of pressing finger Correct pressing finger method: Wrong pressing finger method:...

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