Anviz VP30 Owner's Manual
  1. Manuals
  2. Brands
  3. Anviz Manuals
  4. IP Access Controllers
  5. VP30
  6. Owner's manual

Anviz VP30 Owner's Manual

Card access control
Hide thumbs Also See for VP30:
Table of Contents

Advertisement

Quick Links

See also: Operating Manual , User Manual
Honorable customers,
Thanks for choosing products of our company. The product with world cutting edge
technologies—Card recognition, computer communication, as well as microelectronics,
is considered to be combination of three technologies: electronics, optics and computer
communication. It is no doubt that it has become the first choice of standalone time &
attendance for enterprises with its strong function and veracity. Please read this user
manual carefully to have an initial understanding of functions and basic knowledge of
installation, debugging, maintenance, application and management to better use this
product.
Utilizing the state-of-the-art biometric tech, this product will bring unprecedented
reliability, convenience and benefits to the top management of enterprise in HR.
Preface
1

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the VP30 and is the answer not in the manual?

Questions and answers

Related Manuals for Anviz VP30

Summary of Contents for Anviz VP30

  • Page 1 Preface Honorable customers, Thanks for choosing products of our company. The product with world cutting edge technologies—Card recognition, computer communication, as well as microelectronics, is considered to be combination of three technologies: electronics, optics and computer communication. It is no doubt that it has become the first choice of standalone time & attendance for enterprises with its strong function and veracity.
  • Page 2 Advantage of Card Time Attendance Three level-up 1. Management level-up 2. Profit level-up 3. Enterprise image level-up Three reductions 1. Employee dispute reduction 2. Work redundancy reduction 3. Environmental pollution reduction Three eliminations 1. Buddy punching elimination 2. Loss and damage elimination 3.
  • Page 3 Software Operation Flowchart (Important chapter please read carefully) This software includes: System parameter, department management, staffer maintenance, shift management, staffer leave and statistic report etc. Then how to use this system in a right way? It is far from enough to understand only the function of each module but to know the connections between them and the system operation flowchart.
  • Page 4 2． Normally there are many departments in one company and all departments need to be entered manually unlike the directly import of staffer. Department setting should be completed before staffer maintenance. 3． When the software is used for the first time, please make a Text file (*. txt) or MS Excel file (*.xls) for company staffer in accordance with certain format.
  • Page 5 incorrect. Checking and calculation of transaction records is incorrect.

  • Page 6: Table Of Contents

    Contents Product Introduction....................2 Introduction ....................... 2 1.1.1 Product Feature..................2 Operation Guide ...................... 5 Keypad Introduction..................5 Time attendance status..................5 User ........................5 2.3.1 User enroll ....................6 2.3.2 User Deletion..................... 7 2.3.3 Group Setup ....................8 2.3.4 Manager Setup ..................
  • Page 7 T&A Machine Management ................33 4.1.1 Add Unit....................33 4.1.2 Modify Unit....................34 4.1.3 Delete Unit....................34 4.1.4 Right Key Menu ..................34 4.1.4.1 Set the IP Configuration ..............35 4.1.4.2 Terminal Information ................. 35 4.1.4.3 Open the door via software .............. 35 4.1.4.4 Message Management ..............
  • Page 8 4.4.1 Record Search..................55 4.4.2 Export Record..................55 System Settings....................57 4.5.1 Basic Parameter Settings ................ 57 4.5.2 T&A Status Setting................... 58 4.5.3 Timing Downloading Record..............58 4.5.4 Management PWD Setting ..............59 4.5.5 Database linking setting................60 4.5.6 Exit system ....................61 User interface configuration ................
  • Page 9 5.5.2 Append Record..................93 5.5.3 Append Record Collectively..............93 5.5.4 Dealing with Collectively Late / Leaving ..........94 Data Maintenance................... 95 5.6.1 Import Staffer List ..................95 5.6.2 Import Attendance Record ............... 96 5.6.3 Clear Obsolete Data ................96 5.6.4 Compress Database ................
  • Page 10 Chapter1 Introduction The main theme of this chapter is the advantage of this T & A, as well as function introduction.

  • Page 11: Product Introduction

    Product Introduction Introduction VP30 professional card T&A and access control is the newest T&A and proximity card access control released in 2009. The multiple identification methods of different combination of card can meet the needs of different clients. VP30 is wall mounted (128×64 white LCD) card T&A and access control system, can be used offline or online.
  • Page 12 Identification method: ID + Password, Card; VP30: Standard capacity 10000; Standard record capacity 100000; Wall mounted; combine 2-in-1 function for time attendance and access control;...
  • Page 13 Chapter2 Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc.

  • Page 14: Operation Guide

    Operation Guide Keypad Introduction Keypad introduction: [C ]: Exit/Cancel key/Power key; [ IN]: Direction (Up)/Select key; [ ]: Bell; [OUT ]: Direction (Down)/Select key; [OK]: OK key; [M]: Menu key; [0-9]: Number key; Time attendance status Plug 12V power adaptor to power on machine. While machine startup, there will be voice prompt ‘system start’, with sensor, LED indicator and LCD displaying, BIO-OFFICE 09 : 00...

  • Page 15: User Enroll

    Menu User Setup System info Press [OK] button to enter the sub-menu, User ▼ Enroll Delete Group setup 2.3.1 User enroll In [User] menu - [Enroll], Press [OK] to enter user registration interface. Input user ID, i.e. 8101, Enroll 008101 Esc-ESC Set-OK Press [OK] to continue,...

  • Page 16: User Deletion

    Card Enroll 008101-C Ign-ESC Sav-OK Press [OK] to save card number. Press [C] to exit and enter user registration interface. Password registration: Press [ IN] or [OUT ] key to [Password] option. Press [OK] to continue, Pass Enroll PWDID * * * * Esc-ESC Set-OK Input password with 1-6 digit.

  • Page 17: Group Setup

    User ▼ Enroll Delete Group Setup Press [OK] key to enter user deletion interface,. User Delete 000000 Input staff ID to be deleted. Press [OK] and enter delete confirm interface, User Delete 008101 No-ESC Yes-OK Press [OK] to confirm with voice prompts ‘Deletion successfully’. Press [C] to cancel.
  • Page 18 User ▼ Enroll Delete Group Setup Press [OK] key to enter group setup interface, Group Setup ▼ 000801 000802 Esc-ESC Set-OK Press [ IN] or [OUT ] key to select group ID or press [OK] to input user ID and group ID manually.

  • Page 19: Manager Setup

    2.3.4 Manager Setup To prevent illegal managers, we need to set device manager who should be identified to enter menu and do operation. In [User] menu, press [ IN] or [OUT ] key to select [Manager Setup] option, Menu ▼ Manager Setup Manager Clear Press [OK] key to enter [Manager Setup] interface,...

  • Page 20: Manager Clear

    You can press [OK] key to continuously add other managers, and press [C] to exit as well. After adding manager, it needs the verification of the manager’s password or card to enter Menu. The interface is as following; Manager? 09 : 00 09-02-16 Mon.

  • Page 21: Setup

    Note: In manager clear interface, you can press [OK] key to input manager ID and delete it manually. Press [OK] key to confirm the manager ID to be deleted, and enter manager clear interface, Manager Clear 008102 No-ESC Yes-OK Press [OK] key again and confirm to delete manager 8102. Then exit to manager clear interface.

  • Page 22: Time

    Setup System Log Setup Hardware Test Press [OK] key to enter system setting sub-menu, System ▼ Dev ID 1000 Time 才 Language Prompt: Device ID can only be checked in device and not allowed to modify. 2.4.2 Time In [System] setup menu, press [ IN] or [OUT ] key and shift to [Time] option, System ▼...

  • Page 23: Language

    2.4.3 Language In [System] setup, press [ IN] or [OUT ] key and shift to [Language] option, System ▼ Dev ID 1000 Time Language Press [OK] key to enter language setting interface, System ▼ Dev ID 1000 Time Language You can press [ IN] or [OUT ] key to shift the language.
  • Page 24 ▼ IP Address Subnet Mask MAC Address Press [ IN] or [OUT ] key to do net parameter setting. IP address, Press [ IN] or [OUT ] key and shift to [IP address] option, ▼ IP Address Subnet Mask MAC Address Press [OK] key to enter IP address setting interface, IP address .168 .000 .218...
  • Page 25 ▼ IP Address Subnet Mask MAC Address Press [OK] key to enter subnet mask setting interface, Subnet Mask 255 .255 .255 .000 Set-ESC Next-OK Press [ IN] or [OUT ] key or number key to input subnet mask. Press [OK] key to shift between the 4 segments.
  • Page 26 to shift between the 6 segments. After setting completed, press [C] key to enter MAC address save interface. MAC Address 051 .247 .188 .066. 084 .216 Save? Set-ESC Next-OK Press [OK] key to save the modification. Press [C] key to cancel. Gateway address Press [ IN] or [OUT ] key and shift to [Gateway IP] option.
  • Page 27 Gateway IP Far-end IP Far limit Press [OK] key to enter far-end IP setting interface, Far-end IP 192 .168 .000 .007 Set-ESC Next-OK Press [ IN] or [OUT ] key or number key to input far-end IP. Press [OK] key to shift between the 4 segments.

  • Page 28: Volume

    press [C] key to enter setting save interface. Setup Save? No-ESC Yes-OK Press [OK] key to save the modification. Press [C] key to cancel. 2.4.5 Volume Volume 0 is mute, 1 is the min volume. Volume will be higher if the number increases.

  • Page 29: Auto Off

    Press [OK] key to enter delay time setting interface, System ▼ System ▼ Volume Volume Unlock Ring Press [ IN] or [OUT ] key or number key to input delay time. Press [OK] key to confirm. Then press [C] to save the setting. 2.4.7 Auto Off Auto off is the time period from the last operation on device to coming into...

  • Page 30: Re-Verify Time

    Press [OK] key to enter sub-menu, Log Setup Glog Wrn 1000 Re-Verify Press [ IN] or [OUT ] key and shift to [Glog Wrn] option. Press [OK] key to enter log warning setting interface. Log Setup Glog Wrn 3000 Re-Verify Press [ IN] or [OUT ] key or number key to input log warning number.

  • Page 31: Hardware Test

    Prompt: if the same card is identified continuously in re-verify time period, only the first record will be saved in device memory. 2.4.10 Hardware Test Test the functions of machine keys, LCD, voice and data area. Select [Hardware test] option in [Setup] menu Setup System Log Setup...

  • Page 32: System Info

    Voice Section 01-15 Esc-ESC Flash: press [ IN] or [OUT ] key to select [Flash] option, and press [OK] to enter flash testing interface. Two steps: 1. Erase all data; 2. Check Step 1 Step 2 Erase All Data Continue？ Check...

  • Page 33: T&A Status Setting

    System Info ▼ System Info ▲ User 1000 SoftVer 02.20.03 Card Enroll 1000 Glog 5000 User: Registered user number in device Card Enroll: Registered card number. Select it and press [OK] key and you can check the same password enrollment number. Firmware version: the firmware version of program which write in EROM or EPROM (Programmable read only memory).

  • Page 34: Shutdown

    Pass Verify 8108 Press [OK] key to confirm ID, and input password following prompt, Input staff password and press [OK] key to confirm. If verification passes, green LED indicator will be on with voice prompt ‘Access granted’. Else red LED indicator will be on with voice prompt ‘Access denied’.
  • Page 35 Chapter3 System Installation This chapter mainly discusses the installation and un-installation of T&A software as well as the hardware and operation system requirement.

  • Page 36: System Installation

    System Installation First we should install background management software on the computer. Please refer to the following steps: Running Environment Hardware environment Pentium 266 and above; Pentium 500 and above is recommended Ⅱ Ⅲ 128 Memory and above; Minimum 100M hardware space; COM Port;...
  • Page 37 Select the target directory to install the program and the default is “C:\Att”. Click [Next] to continue installation (see the picture below): Click [Back] and installation will return to the previous screen and re-select target directory; Click [Next] and the installation will start as the following picture shows: The installation will be done after seconds (see the picture below):...
  • Page 38 If you want to install the driver, you should select the driver installation program and then click [Finish] to install the driver, the driver installs wizard window will pop-up: Click [Next] button, the interface will show as following Choose [I accept the terms of the license agreement] button， Click [Next>] button to install driver.

  • Page 39: Uninstall The Software

    Click [Finish] button and exit install interface and an icon [ ] will be added to the desktop. Double click it and the T&A management system will be started. In addition, [Bio-office Card T&A and Access Control System] has been added to [All Programs]. Please see the picture below: The shortcut of [Card T&A and Access Control System] and [Time and Attendance machine Management] are included in [Bio-office Card T&A and Access Control...
  • Page 40 Chapter4 C o m m u n i c a t i o n The chapter is mainly about how to add, delete and set communication between PC and terminal.

  • Page 41: Data Communication

    Data Communication Select [Start] - [All programs] - [Bio-office Card T&A and Access Control System] - [Time and Attendance Management] option and the main interface will show as following (Default password is empty): If the time attendance software’s login password is not empty, you should enter the password firstly.

  • Page 42: T&A Machine Management

    T&A Machine Management 4.1.1 Add Unit Click the button [Add Unit]. Following windows pops up: Remark: [No.]: This number can be set as you like. [Unit S/N]: Serial number is used to identify every time attendance terminal (this number is on back label as “Serial No”); [Unit Name]: You can set it as you like.

  • Page 43: Modify Unit

    with machine (i.e. Synchronize time). When connection state is normal, terminal icon will become blue ( 4.1.2 Modify Unit Choose the terminal and then click [Modify Unit], the following window pops up: Modify the information and then click the button [OK] to save the modification. Click the button [Cancel] to cancel the modification.

  • Page 44: Set The Ip Configuration

    terminals which are selected. 4.1.4.1 Set the IP Configuration Click [Set the IP configuration] and open the window: Select the check box and then modify the parameters. Click the button [OK] to save. Please modify the parameters according to the actual network. [2009-03-18 13:26:14]1[Head office]Set the network parameters successfully 4.1.4.2 Terminal Information...
  • Page 45 There are two kind of message type: Private message and public message Private message need the staffer ID. If you do not input the staffer ID, following message box pops up: Click [Add Message], following window will popup: Click [Read message], you will see the message in the [Message List], as follows:...
  • Page 46 You can select one message and click [Delete Selected Messages] to delete the message. One window pops up as follows: Click [OK] to confirm deletion. Click [Cancel] to cancel the deletion. Click [Delete All Messages] if you want to delete all the messages. One window pops up as follows: Click [OK] to confirm deletion.

  • Page 47: Synchronize Time

    Message length: 27 Chinese letters or 54 English letters. 4.1.5 Synchronize Time Synchronize the Terminal’s time with the computer time. Click the button [Synchronize time]. Following message box pops up: Click the button [OK] to confirm or click the button [Cancel] to cancel. Some operation information displays in the main interface as follows: [2009-03-18 13:49:24]Synchronizing time...
  • Page 48 Communication password (0-999999): This parameter is reserved and not available now. Sleep time (0~250minutes): How long dose the terminal turn to the sleep mode if there is no one operating the terminal. Volume (0~5): The volume of the prompt sound in the terminal. The default value is Language: You can set the terminal’s language as Simplified Chinese, Traditional Chinese, English, French, Spanish or Portuguese.

  • Page 49: Ring Settings

    Ring function: Enable is function before using the Ring time settings. Wiegand Mode: Wiegand26, Anviz wiegand. Default is Wiegand 26. Fixed wiegand area code (0~254): If you upload one card to two terminals, the same card’s wiegand outputs are different in the different terminals. If the two terminals’...

  • Page 50: Time Zone/Group Settings

    Input the ring time and then click the button [+ Add)] to add the ring time to the “Ring time list”. You can also click the button [-Delete] to delete the ring time from the “Ring time list”. One message box pops up as follows: Click the button [OK] to confirm or click the button [Cancel] to cancel.

  • Page 51: Download New Record

    [Time zone settings]: Select the time zone number. And then you will see the timezone settings. If you want to modify the timezone, you can just set the parameters again and click the button [Set] to save. [2009-03-18 15:06:31]Setting the time zone... [2009-03-18 15:06:32]1[Head office]Set the time zone successfully! [Group settings]: If you want to modify the group settings, you can just change the timezone number and then click the button [Set] to save.

  • Page 52: Download All Record

    [2009-03-18 15:12:11]1[Head office]Reading attendance records... [2009-03-18 15:12:12]1[Head office]Read the records completed,Records:4, Read successfully:4 4.1.11 Download all Record Click the button [Download all record]. Following message records pops up: Click the button [OK] to confirm or click the button [Cancel] to cancel. Following information shows on the main interface: [2009-03-18 15:13:23]1[Head office]Reading attendance records...

  • Page 53: Resume Staffers

    Click the button [OK] to confirm or click the button [Cancel] to cancel. The operation information displays on the main interface as follows: [2009-03-18 15:15:07]Back upping staffers... [2009-03-18 15:15:07]Backup staffer:1[Head office] [2009-03-18 15:15:08]1[Head office]Backup staffer information completed, Records:1, Read successfully:1 Notice: You can stop back upping the staffer by click the button on the right bottom corner.

  • Page 54: Record Supervision

    19 15:08:07]Get back staffers... [2009-03-19 15:08:07]Get back staffers:1[Head office] 1[Head office]No such ID existed, recovery failed! 2. You can stop recovering the staffer by click the button [Stop] on the right bottom corner. Record Supervision Get the records from the terminal real-time. Notice: this function can only be enabled under TCP/IP communication.

  • Page 55: Prohibit Real-Time

    When the staffer clock in or out, the [Check-in Times] or the [Check-out times] increases one. And the real time record shows as follows: And the following window which includes the Staffer ID, Name, Department and Position pops up: 4.2.2 Prohibit real-time Click the button [Prohibit real-time] to stop the real-time monitoring.

  • Page 56: Add Staffer

    4.3.1 Add Staffer Click [Add staffer] button, open [Add/modify staffer info] window, You can also add pictures for staffs. Notice: The No. is exclusive as well as the first digit cannot be 0. There are two ways to add pictures:...
  • Page 57 1st way: Click [ ] button, choose staffer’s picture stored in PC and open [Edit picture] window as following, Click the button [View] to choose one photo. Edit the photo by the [Cut-down] function and then click the button [Save] to save as follows:...

  • Page 58: Modify Staffer

    2nd way: You can install camera to take pictures and edit then save. Make sure there is camera equipment installed in your PC. Click [ ] button, open [Pictures shooting] window as following, Choose camera equipment, and click the button [take Pic] to take a photo. Edit the photo by [Cut-down] function and then click the button [Save] to save.

  • Page 59: Transfer Department

    Delete the staffer from the database. Choose staffer from staff info list (You can choose some or all the staffers by using the button [Shift] or [Ctrl] on your computer’s keypad). Click [Delete staffer] and the following window pop-up, Click the button [OK] to confirm or click the button [Cancel] to cancel. 4.3.4 Transfer Department Choose the staffers and then click the button [Transfer department].

  • Page 60: Copy Privilege

    Choose the terminal and then click the button [OK] to save. You can find the staffer’s authorized terminal in the column [Unit] as follows: 4.3.6 Copy Privilege Copy the privilege from staffer A to the staffer B. And then the staffer B’s privilege will be as same as the staffer A.

  • Page 61: Upload Staffer

    Click the button [Cancel] to exit the [Set privilege]. Click the button [OK] to confirm or click the button [Cancel] to cancel. Click the button [OK] to confirm or click the button [Cancel] to cancel. 4.3.7 Upload Staffer Upload the staffer information to the terminal. Choose the staffers from staff info list (you can choose some or all the staffers by using the button [Shift] or [Ctrl] on your computer’s keypad).

  • Page 62: Delete From Unit

    Click the button [OK] to confirm or click the button [Cancel] to cancel. The operation information shows on the main interface as follows: [2009-03-19 15:10:18]Upload staffers... [2009-03-19 15:10:18]Upload staffers: 1[Head office] [2009-03-19 15:10:19]1[Head office]Upload staffer completed 4.3.9 Delete from Unit Delete the staffers from the terminal via the software.

  • Page 63: Record Management

    Move the cursor to the department list and then click the right button of your mouse. The menu pops up as follows: [Add dept]: Click [Add dept]. The [Input Department Name] window pops up: Input the department name. Click the button [OK] to confirm or click the button [Cancel] to cancel.

  • Page 64: Record Search

    4.4.1 Record Search Set the Begin Date and End Date as follows: Click the button [Search record] to search the record. 4.4.2 Export Record Set the export format, export file and time format.
  • Page 65 Export format: 3 formats optional: text file (.txt), CSV file (.csv), Excel files (.xls). Export field: Choose the fields which are useful for you. Time format: 4 optional formats Staffer No. length: Set staffer No. length, the default is 4 digits; Space symbol: Space symbol to separate fields;...

  • Page 66: System Settings

    System Settings Click the icon on the top left corner, the menu pops up as follows: 4.5.1 Basic Parameter Settings Click the [Basic Parameter Setting]. The [Basic Parameter Setting] pops up: Com Port Communication delay time (1-5) sec.: The default time is 3s. Network Communication delay time (1-20) sec.: The default time is 5s.

  • Page 67: T&A Status Setting

    the record downloaded from machine automatically. Click the button [OK] to confirm or click the button [Cancel] to cancel. If setting successfully, it prompts: 4.5.2 T&A Status Setting Click the [T&A Status Setting]. The [T&A Status Setting] window pops up: Click the state which is going to be modified.

  • Page 68: Management Pwd Setting

    If you have not set any time, it prompts: 4.5.4 Management PWD Setting Click the [Management PW Setting]. The [Modify management password] window pops up: Old password: default password is empty. If user has modified password, please input this password which is used to log on system. If it’s wrong, system will prompt, Click [OK] and input old password again.

  • Page 69: Database Linking Setting

    4.5.5 Database linking setting Click the [Database linking setting]. The [Data Link Properties] window pops up: Click [ ] button beside [1. Select or enter a database name:] to choose the linking database directory. Choose database name, click [Open] button to confirm database linking and exit to [Data link properties] interface.

  • Page 70: Exit System

    button and system prompts, 4.5.6 Exit system Click [Exit system]. It prompts: Click the button [OK] to confirm or click the button [Cancel] to cancel. User interface configuration 4.6.1 Interface skin color Shift the skin color by press the button [ ].
  • Page 71 Chapter5 Background Management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports. The background software can manage staff information, set rules of attendance etc.

  • Page 72: Background Management

    Background Management Management software can collect attendance records from different terminals, calculate according to shift setting and finally generate different reports. The background software can manage staff information, set rules of attendance etc. Log in System Double click the icon [ ] on the desktop to start the attendance background management program.

  • Page 73: System

    2. Shortcut button: Shortcut button of common function module, array in working order, easy to work on 3. Status column: Show the current time, logged-in administrator and system information. System Click [System] on the main menu, following springs: 5.2.1 Parameters Settings Click [Parameters Settings] in system menu.
  • Page 74 Stat. Rules: Click page [Stat. Rules] in pic5.1, following shows: This page describes the stat. rules of items: normal, late, early, business leave, leave, absence, overtime, free overtime. Accumulate by times: Only calculate the total times, display the accumulated times in report.

  • Page 75: Administrators

    Add new leave class: Click [Append], input the name of leave class and choose color and click [save] to finish. Revise leave class: Select the name of leave class which one need to be revised, click [Modify], input new name of leave class and color, and click [Save] to finish. Delete leave class: Select the name of leave class which one need to be deleted, click [Delete], and click [OK] to finish.

  • Page 76: Administrator's Password Set

    Append new administrator: Click [Append]—input the name of new administrator within input field. Of [Administrators], select corresponding privileges below and click [Save] to finish adding of new administrator. The default password of new administrator is 888888. Please log in as the new registered administrator and click menu [System] -- [Administrator’s password set] to set new password of administrator for system security.

  • Page 77: Modified Record Log

    Click menu [System]--[Administrator’s Password Set], following springs: Input the original password in [Old Pwd], enter the new password in [New Pwd], enter again in [Confirm Pwd] and click [OK] to finish. 5.2.4 Modified Record Log Click menu [System]--[Modified Record Log], following springs: Select department, staffer ID and time range and click [Search] and those records which match the above condition will be displayed as follows:...

  • Page 78: Managing Log

    Notice: Modified record log shows all the time attendance record modifications; If there’s record that has been revised incorrectly before, it can be recovered by selecting this record and clicking [Restore]. Click [Close] to exit. 5.2.5 Managing Log Click menu [System]--[Managing Log], following springs: This log records all the operations of every administrator.

  • Page 79: Set Database Link

    and the time range then click [Search] to see what operations have been done by this administrator within the selected time range, which makes it possible that the multi-administrators can use the software at the same time. 5.2.6 Set Database Link This system adopts the database interface of Microsoft ADO.

  • Page 80: Department Management

    Click [HR Management] on the main menu, following springs: 5.3.1 Department Management Click [Department Management] in the [HR Management] menu, springs the following window: Add a new department Click [Append], input the new department name and click [Save] to add a sub department for the chosen department.

  • Page 81: Staffer Maintenance

    head office. 5.3.2 Staffer Maintenance Click [Staffer Maintenance] in [HR Management] menu, the following window appears: Staff's adding: Choose the department that the staffs belong to, clicks [Append], and input staff’s information, then click [Save] to complete. Note: 1. The items of “Calculate attendance”, “Calculate overtime”, “Rest on holiday”...
  • Page 82 Choose the staff, click [Modify] and input the new information, then click [Save]. Staff’s deletion: Choose the staff; click [Delete] and then click [OK] to complete. Please be cautious when delete the staff since all this staffer’s time attendance records, shift arrangement will be deleted at the same time. Import staffers: Click [Import], staffer importation window springs for importing staffers.

  • Page 83: Attendance Management

    Click [Show all columns] to display all fields in the list. Click [Export Data] and following window will prompt: Please select your target directory of your export, file format (txt or xls) and the file name. Click [Save] to confirm the operation. Notice: Exported Excel file can be used as backup information and can be imported again.

  • Page 84: Timetable And Shift

    Modification of festivals or holidays: Select the festivals or holidays you want to revise, then click [Modify] and input the new information. Click [Save] when ready. Deletion of festivals or holidays: Select the festivals or holidays you want to delete, and then click [Delete] to perform Deletion of festivals or holidays.
  • Page 85 Pic5.2 Timetable Maintenance Add a new timetable Click [Append] and enter the corresponding information: [Timetable Name] For instance: Day Shift [On duty Time] (08:00) [Off duty Time] (17:00) [Begin Clock-in Time] (07:00) [End Clock-in Time] (13:00) [Begin Clock-out Time] (16:00) [End Clock-out Time] (20:00), [Late error allowance] (5) [Early error allowance] (5)
  • Page 86 in calculating business leave, leave, absence and overtime. Checking [Must C-In] and [Must C-out] or not will affect the result of calculation. If [Must C-In] is checked and the timetable is included of Staff A’s shift, he will be either considered absence or treated according to [Not clock in count as late XXX minutes] in [Parameter Settings] If he didn’t clock in or ask for leave.
  • Page 87 Add a shift: Click [Append] and enter corresponding shit information in [Shift Name] such as: normal shift [Cycle] (1), [Cycle Unit] (week), and click [Add], select the timetables and time range required in this shift in the springing window (see the Pic5.3 below) For instance, select the timetable –...
  • Page 88 he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will be regarded as absence; if you select the [Arrange the shift automatically], just finishing one shift of the period is reared as normal attendance. Modify a shift: Select the shift to be modified and click [Modify], and enter new information in [Shift Name] etc., click [Save] to complete.
  • Page 89 Select the timetable “Morning shift” to be added and select the time range to apply to this timetable “from Monday to Friday of the first week” and click [OK] to complete the setting of the first week. The second week (afternoon shift, from Monday to Friday) Click [Add], make corresponding operation in the springing window (see the result below): Click [OK] to complete the working hour setting for the second week.

  • Page 90: Staffer Scheduling

    Click [OK] to complete the working hour setting for the third week. After the completion of above steps, please don’t forget to click [Save] and the setup of “three shifts” will be done (see the picture below): 5.4.3 Staffer Scheduling Click [Staffer Scheduling] in [Attendance] menu.
  • Page 91 Pic5.4 Staff scheduling Choose the department or several personnel that need to arrange shifts, click [Arrange], the following window appears: Pic5.5 Add a new shift Add a new shift Select the corresponding shifts, for instance: The commencement date and deadline of this shift of “normal class ", click [Add] button and then click [OK] in Pic5.5 to finish the adding of new shifts.

  • Page 92: Attendance Records

    Please note: If the cycle unit of scheduling is “week” and the amount of cycle is more than 2, the starting date should setup as “Sunday”. If the cycle unit of scheduling is “month” and the amount of cycle is more than 2, the starting date should setup as “1st day of a month”.
  • Page 93 Inquiry of attendance record Select the department, staff, the beginning and ending time that need to inquire about, then click search, you can get the corresponding attendance record. Attendance record report form preview Click [Report] when the window displays the attendance inquiry records, you can get the report form automatically.

  • Page 94: Attendance Calculating And Report

    Attendance records exporting If need to lead out the attendance record, only need to click export, you can lead out the data inquired. (File format: txt, xls) Click [Modify Log] and the log-modifying window will be called for reviewing the modification log of time and attendance records.
  • Page 95 Pic5.6 Attendance Calculating and Report Select the beginning, the ending date and the department and staff that need to be calculated and then click [Calculate]. There are four Tabs of information after search and calculation which can be viewed respectively: [Attendance Exceptions]: Display the dealt result of the original attendance records;...
  • Page 96 We will see such mistakes as “state mistake”, “invalid record”, “repeated record”, etc. are described. (If we will revise to write down, click the right key and springs the following menu): The definition of each option as follows: [Export Data]: Export the data in the current attendance record list to a file in txt or xls format;...
  • Page 97 [Deal with and save]: You can save the records that have been treated. If you want to see the changed records, you can click [modified record log] in system menu; [Filter the record]: If there are too many records, you can filter them, and keep down the corresponding record you want;...
  • Page 98 [Daily Report]: Calculate staff’s daily attendance record; [General Report]: Calculate all staff’s attendance items such as “normal”, “actual”, “late”, “early”, “absent”, “overtime” etc;...
  • Page 99 [Exceptions Report]: Calculate staff’s “out”, “overtime”, business leave/personal leave” etc; [Create a Report for Current Grid]: Print preview of the current displayed grid. For example: Attendance Report...
  • Page 100 Print Report: Toolbar of report preview is as the following picture: Adjust the ratio of preview content; Open the existing report file; Find the report file (*.frp) to be opened, select it and click [Open] to see the report. Save report to file; Select the directory to save the report to, enter the file name and click [Save] to complete the backup of the report for future check or copying to another computer for printing;...

  • Page 101: Deal With Exceptions

    be exported to a file (*.txt or *.xls). It has the same function as [Export Data] when right clicking in each grid. Exceptions dealt with: In pic5.6, click [Exception] and the following menu will pop up: Click options one by one in the menu and the following modules will pop up respectively: [Append record], [Late/Early Collectively], [Business Leave/leave] and [Modified Record Log].

  • Page 102: Append Record

    Deal with staff away on business / leave: Click [Append], then select the proper department, staffer ID, beginning time, ending time, leave type, and click save when ready. Modification of staff away on business or leave: Select the appointed staffer whom you want to make this modification to, and click [Modify].

  • Page 103: Dealing With Collectively Late / Leaving

    some reasons, please you can use this function to add punching in/out collectively, click [Exception]--[Append Record Collectively], following springs: Select the department, thus the staffers in the department will be listed in the staffer list, select the staffers whom you want to add records on to, then select punching in or out and the time, click [OK] to finish.

  • Page 104: Data Maintenance

    5. Select staff; 6. Click [OK] to confirm. Data Maintenance Click [Data Maintenance] on the main menu, following springs: 5.6.1 Import Staffer List Click [Import Staffer List] in [Data Maintenance] menu. Pop up the following window: Click to select the personnel list file for importing. Select the right file which can be in *.txt or MS Excel (*.xls) formats, then click [Open] to get back to above window, click [OK] to start! The definition of (*.txt) data format as follows:...

  • Page 105: Import Attendance Record

    The information each staffer takes one line, no blank line between one another. The definition of MS Excel (*.xls) data format as follows: This format of file can import the staffer info includes: “Staffer No., Name, Department, position, Employ Date, Telephone, Address, Sex, Language, Comment”; put those items on the head line and input the items by order, the order can not be changed.

  • Page 106: Backup Database

    the database 5.6.5 Backup Database For ensuring the safety of data and recoverability, we advise you to back up the database regularly. Click [Backup Database] in [Data Maintenance] menu, then select the route to backup the database. Click [Save] when ready. Back up the database manually: Copy the Att2003.mdb from the installation directory to the route you want to backup the database, so if the system collapses, you just copy Att2003.mdb to installation directory over again after re-installation.

  • Page 107: Connect To Time Attendance Machine

    5.7.2 Connect to Time Attendance Machine Click [External]-[Connect to Time Attendance Machine] springs the communication interface between the software and the machine which can control the current machine connected with the computer, it can collect the records from the machine, upload and download staffer info &...
  • Page 108 Chapter6 Frequently asked questions and answers...

  • Page 109: Fqa

    No records found though staff have clocked in/out. Reason Solution 1. Unit power break for a long time Synchronize the time (time turn to zero as default) record hasn’t been Please download the record from downloaded. the device. 3. The capacity has been fully Please clear the records in time.
  • Page 110 Chapter7 Appendix The main theme of this chapter is the additional information of this T&A including access control cable connection.

  • Page 111: Appendix

    Appendix Interface Illustration VP30 used as access controller for simple access control system: VP30 connected with SC021 for separate access control system:...

Table of Contents