Konica Minolta bizhub 42 User Manual
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Konica Minolta bizhub 42 User Manual

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User's Guide
Fax Operations

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Summary of Contents for Konica Minolta bizhub 42

  • Page 1 User’s Guide Fax Operations...

  • Page 3: Table Of Contents

    Connection of modular cable......................4-4 4.1.4 Connection and settings of network cable ..................4-5 Connection of network cable ......................4-5 Network settings ..........................4-5 Specifying an E-mail address for this machine.................. 4-6 4.1.5 Connection of USB cable ........................4-6 bizhub 42/36 Contents-1...
  • Page 4 Off-Hook (G3)..........................6-19 Manual transmission ........................6-19 Settings - Scan Settings....................... 6-20 6.8.1 Original Type ............................ 6-20 6.8.2 Resolution ............................6-20 6.8.3 Separate Scan ..........................6-21 6.8.4 Density ............................. 6-21 6.8.5 Background Removal ........................6-21 6.8.6 Sharpness ............................6-22 Contents-2 bizhub 42/36...
  • Page 5 Selecting a recipient from an address book ..................8-6 8.1.4 Configuring the transmission conditions ................... 8-7 8.1.5 Creating a fax cover sheet ......................... 8-8 Default settings of the fax driver ....................8-11 8.2.1 Displaying the Properties window ....................8-11 8.2.2 [Configure] tab ..........................8-12 bizhub 42/36 Contents-3...
  • Page 6 [Internet Fax Rx Error Report] ......................10-8 10.5 Report printed for PC-FAX ......................10-9 10.5.1 [PC-Fax TX Error Report] ......................... 10-9 10.6 Common lists ..........................10-10 10.6.1 [Speed Address List]........................10-10 Print sample ........................... 10-10 Information included in the list....................... 10-10 Contents-4 bizhub 42/36...
  • Page 7 [Scan to HDD] ..........................12-12 [PC-Fax] ............................12-12 12.5.5 Address............................12-13 [Address Book]..........................12-14 [Group] ............................12-15 [Program] ............................12-16 Program (New Registration) ......................12-17 Program (Edit) ..........................12-18 [Subject] ............................12-20 [Text] .............................. 12-21 12.6 Administrator mode ........................12-22 bizhub 42/36 Contents-5...
  • Page 8 Appendix 14.1 Product specifications........................14-3 14.1.1 Fax (G3) function..........................14-3 14.1.2 Internet Fax function ........................14-3 14.1.3 PC-FAX function ..........................14-4 14.2 Glossary ............................14-5 Index 15.1 Index by item ..........................15-3 15.2 Index by button..........................15-6 Contents-6 bizhub 42/36...

  • Page 9: Introduction

    Introduction...

  • Page 11: Welcome

    Note that basic technical knowledge about the product is required to enable users to perform troubleshooting operations. Limit your troubleshooting operations to the areas explained in this manual. Should you experience any problems, please contact your service representative. bizhub 42/36...

  • Page 12: Conventions Used In This Manual

    This symbol indicates transition of the Control Panel to access a desired menu item. This symbol indicates a desired page. Reference This symbol indicates a reference. View the reference as required. bizhub 42/36...

  • Page 13: Key Symbols

    X side the length. Original and paper indications w indicates the paper size with the length (X) being longer than the width (Y). v indicates the paper size with the length (X) being shorter than the width (Y). bizhub 42/36...
  • Page 14 Conventions used in this manual bizhub 42/36...

  • Page 15: Before Using The Fax Function

    Before using the Fax function...

  • Page 17: Information

    The machine can be used over a TCP/IP network. First, connect the cable for connecting to the network. For details, refer to page 4-5. In order to use this machine on a network, settings such as the IP address of the machine must be specified. For details, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 18: Notes On Using Internet Fax Functions

    Enter the user name and password, and then press either [Login] or the Access key on the Control Panel. External server authentication Enter the user name, password and server, and then press either [Login] or the Access key on the Control Panel. bizhub 42/36...

  • Page 19: Account Track

    .TIF This is the extension for the specified data format. The characters do not appear in the File Name column, but is added automatically as part of the name when the file is transmitted. bizhub 42/36...

  • Page 20: Overview

    Fax (G3) can be sent or received. Destinations can be selected from the touch panel of this machine for broadcast transmission. 1. Send 2. Receive Polling By sending a polling command, original data can be received from the sender's fax machine (Polling RX). 1. Original 2. Memory/Bulletin board 3. Polling command 4. Receive bizhub 42/36...

  • Page 21: Available Operations With Internet Fax Function

    Received documents in black and white can be printed, but received original data in color or gray scale are discarded and not printed. 1. Original 2. E-mail + Attachment (TIFF format) 3. Intranet/Internet 4. SMTP server 5. POP server 6. Receive Internet Fax bizhub 42/36...

  • Page 22: Available Operations With Pc-Fax Function

    1. Windows XP/Vista/7/Server 2003/Server 2008/Server 2008 R2 2. File of the TIFF format 3. Main unit 4. Send bizhub 42/36...

  • Page 23: Pc-Fax Reception

    The PC-FAX reception function stores a document received as a fax in the SSD. Stored data can be printed or downloaded on the computer on the network. 1. Sender 2. Original 3. SSD 4. Download This function cannot be used together with the following functions. Memory RX Fax Forwarding Night reception bizhub 42/36...
  • Page 24 Overview 2-10 bizhub 42/36...

  • Page 25: Control Panel/Liquid Crystal Display

    Control Panel/Liquid Crystal Display...

  • Page 27: Control Panel

    Copy key lights up in green. For details on the copy function, refer to the [User's Guide Copy Operations]. Press this key to reset settings (except programmed settings) en- Reset tered using the Control Panel and Touch Panel. bizhub 42/36...
  • Page 28 Do not apply extreme pressure to the touch panel, otherwise the touch panel may be scratched or dam- aged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. bizhub 42/36...

  • Page 29: Touch Panel

    Icon display area Displays icons indicating the status of jobs and the machines. Toner supply indicators Displays the remaining toner level. Message display area Displays the status of the machine and details on operation procedures. bizhub 42/36...

  • Page 30: Icons That Appear In The Touch Panel

    PC-FAX and stored to the SSD in this machine. Appears when data or documents are being sent from this machine. Appears when this machine is receiving data or documents. Appears when enhanced security settings have been applied. Appears when a external memory device is connected. bizhub 42/36...

  • Page 31: Job

    When there are more than the upper limit of three jobs to be dis- played at one time, press these buttons to display other jobs. [Details] Press this button to check the No., Type, User Name, Result, Job Name, Time Stored, Time Finished, Originals, Copies for the selected job. bizhub 42/36...
  • Page 32 When there are more than the upper limit of three jobs to be dis- played at one time, press these buttons to display other jobs. [Details] Press this button to check the No., Type, User Name, Result, Time Stored, Time Finished, Originals for the selected job. bizhub 42/36...
  • Page 33 When there are more than the upper limit of three jobs to be dis- played at one time, press these buttons to display other jobs. [Details] Press this button to check the No., Type, User Name, Result, Job Name, Time Stored, Time Finished, Originals for the selected job. bizhub 42/36...
  • Page 34 Touch Panel 3-10 bizhub 42/36...

  • Page 35: Registering The Basic Information

    Registering the basic information...

  • Page 37: To Begin Operation

    Installation of fax driver 4.1.2 Fax Settings When using fax function, settings such as Data & Time Settings, Fax Target, Sender Settings, Comm. Set- tings, and PBX Connection Settings are necessary. For details, refer to the [User's Guide Administrator Op- erations]. bizhub 42/36...

  • Page 38: Connection Of Modular Cable

    To send/receive fax (G3) or PC-FAX that uses the telephone line, connect the modular cable to the machine. Connect one end of the modular cable to the telephone adapter, and the other end to the predetermined con- nector of this machine. bizhub 42/36...

  • Page 39: Connection And Settings Of Network Cable

    An IP address must be assigned to the machine and settings, such as the SMTP server, must be specified in order to use the machine on the network. For the detailed procedure, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 40: Specifying An E-Mail Address For This Machine

    A (4 pin, male) or type B (4 pin, male) USB cable. A USB cable measuring three meters or less is recom- mended. 4.1.6 Installation of fax driver To use PC-FAX, installation of the fax driver to the computer is required. Reference For details on how to install the fax driver, refer to page 5-3. bizhub 42/36...

  • Page 41: Store Address

    A maximum of 400 program destinations can be registered. Program destinations can be registered from the Control Panel of this machine or from PageScope Web Connection. For details on program destination registration, refer to page 11-6 and page 12-16. bizhub 42/36...
  • Page 42 Store Address bizhub 42/36...

  • Page 43: Installation Of Fax Driver

    Installation of Fax Driver...

  • Page 45: Connection Method And Installation Procedure

    For setup procedures using Add Printer Wizard, this manual only covers printing through LPR/Port9100. For setup procedures for other network connection methods (IPP/IPPS, Web service print), refer to the [User's Guide Print Operations]. For USB connection, this manual covers only the plug and play-based setup procedures. bizhub 42/36...

  • Page 46: Windows Xp/Server 2003

    For setup procedures using Add Printer Wizard, this manual only covers printing through LPR/Port9100. For details on other network connections (IPP/IPPS), refer to [User's Guide Print Oper- ations]. For USB connection, this manual covers only the plug and play-based setup procedures. bizhub 42/36...

  • Page 47: Installation Using Add Printer Wizard

    For details on specifying the RAW port number of this machine, refer to the [User's Guide Administrator Op- erations]. LPD setting of this machine Before using LPR printing, enable LPD in [TCP/IP Settings] of this machine. Reference For details on LPD settings of this machine, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 48: Windows Vista/7/Server 2008/Server 2008 R2

    Click [Have Disk...]. Click [Browse...]. Select a desired fax driver folder on the DVD-ROM, and then click [Open]. % Select a folder according to the fax driver, operating system, and language to be used. Click [OK]. The [Printers] list appears. bizhub 42/36...

  • Page 49: Windows Xp/Server 2003

    % For LPR connection, select [LPR], and then enter "Print" in the [Queue Name:] box. % You must discriminate between upper and lower case letters when entering it. % For Port9100, select [Raw], and then enter a RAW port number (initial setting: [9100]) in the [Port Number:] box. Click [Next >]. bizhub 42/36...
  • Page 50 This completes the fax driver installation. Reference If both [RAW Port] and [LPD] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary. For details, refer to the [User's Guide Print Operations]. bizhub 42/36...

  • Page 51: Installing Using Plug And Play

    % If you do not have the disk (DVD-ROM), click [I don't have the disc, show me other options]. On the next page, select [Browse my computer for driver software (advanced)], and then specify a desired fax driver folder. % Select a folder according to the fax driver, operating system, and language to be used. bizhub 42/36...

  • Page 52: Updating The Driver After Connecting This Machine

    After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [De- vices and Printers] window. Remove the Drivers DVD-ROM from the DVD-ROM drive. This completes the update of the fax driver. 5-10 bizhub 42/36...

  • Page 53: Windows Xp/Server 2003

    [Yes]. After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Printers and Faxes] window. Remove the Drivers DVD-ROM from the DVD-ROM drive. This completes the fax driver installation. bizhub 42/36 5-11...

  • Page 54: Uninstalling The Fax Driver

    The number of the PNF file is the same as that of the inf file. – When you have deleted a file using [Remove driver and driver package.] in Windows Vista/7/Server 2008/Server 2008 R2, this operation is not required. 5-12 bizhub 42/36...

  • Page 55: Sending (G3/I-Fax)

    Sending (G3/I-FAX)

  • Page 57: Operation Flow

    Press [Fax] in the home screen or Fax on the Control Panel. Specify the destination. Address Book (p. 6-16) Direct Input (p. 6-13) Log (p. 6-15) LDAP search (p. 6-16) Configure Scan Settings (p. 6-20), Original Settings (p. 6-28) and Communication Settings (p. 6-23). bizhub 42/36...
  • Page 58 For details on specifying the size of an original document, refer to page 6-28. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. bizhub 42/36...

  • Page 59: Internet Fax

    Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. bizhub 42/36...
  • Page 60 For details on specifying the size of an original document, refer to page 6-28. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. bizhub 42/36...

  • Page 61: Recalling A Program Destination

    The following describes the procedure to use the program destination. Press [Fax] in the home screen or Fax on the Control Panel. Press Mode Memory. Select a program destination, and press [OK]. Configure Scan Settings (p. 6-20), Original Settings (p. 6-28) and Communication Settings (p. 6-23). bizhub 42/36...
  • Page 62 If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. Reference For the description and procedure on registering a program destination, refer to page 11-6 and page 12-16. bizhub 42/36...

  • Page 63: Broadcasting

    Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. bizhub 42/36...
  • Page 64 For details on specifying the size of an original document, refer to page 6-28. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. 6-10 bizhub 42/36...

  • Page 65: Fax Screen

    Press this button to return to the home screen. Settings Press this button to specify fax settings such as the p. 6-20 document scanning method. Mode Check Press this button to check the currently specified des- p. 6-30 tinations and settings. bizhub 42/36 6-11...

  • Page 66: Favorites

    Favorites Favorites Allows you to select a set address for favorites. 6-12 bizhub 42/36...

  • Page 67: Direct Input

    [Tone]: Press to send push-button tones when pulse dialing is being used. [T] appears in the screen. [Pause]: Press to insert a pause when dialing. [P] appears in the screen. [-]: Press to insert a dash as a separator symbol while dialing. This has no effect on the dialing. bizhub 42/36 6-13...

  • Page 68: Internet Fax

    ö [Fax Function Settings] ö [Cofirm Addr (TX)] is set to [ON]. Enter the fax number, and then press [OK]. Reference For details on the Cofirm Addr (TX), refer to the [User's Guide Administrator Operations]. 6.4.2 Internet Fax Enter the E-mail address. 6-14 bizhub 42/36...

  • Page 69: Others

    Reference For details on the Disable Job History Display and Cofirm Addr (TX), refer to the [User's Guide Administrator Operations]. 6.5.2 Memory RX For details on the Memory RX, refer to page 9-3. bizhub 42/36 6-15...

  • Page 70: Address Book

    In order to perform an LDAP search, the LDAP server must be registered with the PageScope Web Connection. For details, refer to the [User's Guide Administrator Operations]. Search Enter a search keyword and press [OK] to search for matching address in the specified LDAP server. 6-16 bizhub 42/36...

  • Page 71: Advanced Search

    Enter the first name. [Last Name] Enter the last name. [City] Enter the city name. [Company] Enter the company name. [Department] Enter the department name. [Or]/[And]/[Starts Select the search condition from Or, And, Starts With, or Ends With. With]/[Ends With] bizhub 42/36 6-17...

  • Page 72: Search

    This function enables you to search by the destination type configured when registered destination. Name Directly enter the name of the destination to be searched for. Type in the name to be searched for, and then press [OK] to display a list of the search results. 6-18 bizhub 42/36...

  • Page 73: Off-Hook (G3)

    Press [Send], select the recipient. After the fax answer tone is heard, press [Start] or press Start. Reference You can specify the destinations by directly entering them or selecting them from the address book, Log, or program destinations. bizhub 42/36 6-19...

  • Page 74: Settings - Scan Settings

    Select for originals consisting of both text and photos (halftones). [Photo] Original that consists of only photos (halftone). 6.8.2 Resolution Select the resolution for scanning. Reference If [Super Fine] is selected when sending an Internet Fax, the resolution is automatically changed to [Fine]. 6-20 bizhub 42/36...

  • Page 75: Separate Scan

    To adjust the density, press [-] or [+]. Press [Standard] to return to default value. 6.8.5 Background Removal Adjust background density of originals to be scanned. To adjust the background density, press [-] or [+]. Press [Standard] to return to default value. bizhub 42/36 6-21...

  • Page 76: Sharpness

    Settings - Scan Settings 6.8.6 Sharpness When scanning, contours, for example, the edges of text, can be emphasized. 6-22 bizhub 42/36...

  • Page 77: Settings - Comm. Settings

    If they do not match, the communication will fail; therefore preventing a sending error. Reference To check the destination and send, the fax number of the recipient's fax machine must be registered with the recipient's fax machine. bizhub 42/36 6-23...

  • Page 78: Comm. Method (G3)

    This function cannot be used together with the following functions. Original Size Long Original Separate Scan Binding Position ECM OFF V34 OFF Timer TX F-code TX Password TX Internet Fax Reference You can enter up to 9-digit number for the bulletin board number. 6-24 bizhub 42/36...

  • Page 79: Timer Tx

    You can use this function only when the remote machine is our model and supports the closed network re- ception (with password) function. Use the Keypad to enter the password. Reference This function cannot be used together with F-code transmissions or polling reception. bizhub 42/36 6-25...

  • Page 80: F-Code Tx

    Enter the Relay Distribution User Box number in the SUB Address box and the password in the Password box. Reference To use the F-Code for transmission, the remote machine must support the F-Code function. This function cannot be used together with password transmissions or polling reception. 6-26 bizhub 42/36...

  • Page 81: E-Mail Settings (I-Fax)

    You can enter up to 256 characters. For the second and subsequent lines, the body text registered in [Address] ö [Text] ö [Text List] of PageScope Web Con- nection is displayed. To check the body text, press [Details]. bizhub 42/36 6-27...

  • Page 82: Settings - Original Settings

    Y-direction: Enter a value from 5.51 to 8.50 inches (140.0 to 216.0 mm). 6.10.2 Long Original Available when loading an original of which the Duplex Paper Passage size is longer than the standard size (Legal). A document with a maximum length of 1,000 mm can be sent. 6-28 bizhub 42/36...

  • Page 83: Simplex/Duplex

    Original with the page position at the left. [Top Bind] Original with the page position at the top. [Auto] Sets the binding position to the long side if the size is 11-11/16 inches (297 mm) or smaller, or the short side otherwise. bizhub 42/36 6-29...

  • Page 84: Mode Check

    Mode Check 6.11 6.11 Mode Check In the Fax screen, press [Mode Check] to check the specified destinations and details of Fax settings. To delete destinations, select the one you wish to delete and press [Delete]. 6-30 bizhub 42/36...

  • Page 85: Redialing (G3)

    If a fax cannot be sent, for example because the recipient's line is busy, the machine automatically redials the same destination for the number of redials specified in Line Parameter Setting. The transmission job is handled as reserved job for redialing before the job is redialed. bizhub 42/36 6-31...
  • Page 86 Redialing (G3) 6.12 6-32 bizhub 42/36...

  • Page 87: Receiving (G3/I-Fax)

    Receiving (G3/I-FAX)

  • Page 89: Receiving (G3: Without External Telephone Connected)

    Reference To receive fax data in auto mode, [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode] must be set to [Auto RX]. Reference For details on Comm. Settings, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 90: Receiving (G3: With External Telephone Connected)

    [Off-Hook] in the Fax screen, and make sure [Receive] is selected. Press [Start] or press Start. To receive fax data manually, the following settings are required. External telephone: Connected [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode]: Set to [Manual RX] bizhub 42/36...

  • Page 91: Remote Rx

    [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode]: Set to [DRPD] [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [Ring Pattern]: Select the ring pattern for fax- ing. Reference For details on Comm. Settings, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 92: Receiving (I-Fax)

    When a document in color or grayscale is received, the data is discarded and not printed. When the sender is a Konica Minolta model, and [JPEG Color] or [JPEG (Grayscale)] is selected for the recipient machine capable of receiving data, the data is discarded and not printed.

  • Page 93: In-Memory Proxy Reception

    This function is referred to as In-memory proxy reception. After recovering from trouble such as paper jamming, the saved reception document is printed auto- matically. This function may not be available if the memory is full. bizhub 42/36...

  • Page 94: Printing Upon Data Reception

    When a standard-size document is received, it is printed according to the zoom ratio specified for the paper size. (Default: 96%) Original Received document Reduce the size according setting [Min.Redu ction RX Print] Reference For details on the Min. Reduction for RX Print, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 95: Printing At Reduced Size To Fit The Paper Size To Be Printed

    Body Text] 293 to 1000 mm Legal [Outside Body 0 to 284 mm Letter Text] 285 to 1000 mm Legal Reference For details on the Inch Paper Priority and Footer Position, refer to the [User's Guide Administrator Opera- tions]]. bizhub 42/36...

  • Page 96: Step 2: Select Actual Print Paper Size

    If no paper suitable for printing is loaded in a paper tray, a message appears, instructing that paper be loaded. It is not printed in a proper paper size depending on the Auto Tray Switch function setting. Reference For details on the Auto Tray Switch, refer to the [User's Guide Administrator Operations]. 7-10 bizhub 42/36...

  • Page 97: Reducing And Splitting

    When [Duplex Print (RX)] is set to [ON] Reference For details on Print Separate Fax Pages, Tray Selection for RX Print, Min. Reduction for RX Print, Paper Pri- ority and Duplex Print (RX), refer to the [User's Guide Administrator Operations]. bizhub 42/36 7-11...

  • Page 98: Footer Position

    2011/05/11 13:43:01 #001 P.001/003 Outside Body Text The reception information is printed on the outside of the original image area. 2011/05/11 13:43:01 #001 P.001/003 Not Printed If [RX Ft. OFF] is selected, the reception information is not printed. 7-12 bizhub 42/36...

  • Page 99: Sending A Pc-Fax

    Sending a PC-FAX...

  • Page 101: Sending Operation

    % Clicking [Register To Phone Book] registers the entered name and fax number in the [Simple Entry] folder of the phone book. It cannot be registered when the phone book is not registered. For details on the phone book, refer to page 8-21. bizhub 42/36...
  • Page 102 If necessary, to configure the fax mode details, click [Fax Mode Setting Details...], and to specify the fax cover sheet, select the [FAX Cover Sheet] check box. % For details, refer to page 8-7 and page 8-8. Click [OK]. The fax data is sent via this machine. bizhub 42/36...

  • Page 103: Selecting A Recipient From A Phone Book

    % When recipients are registered as a group, select the name of the group, and then click [Add Recip- ients]. All members of the group are added to [Recipient List] (Broadcast). Click [OK]. The specified names are added to the recipient list, and then the [FAX Transmission Popup] window appears again. bizhub 42/36...

  • Page 104: Selecting A Recipient From An Address Book

    % To delete a recipient added to [Recipient List], select the name of the recipient to be deleted, and then click [Delete From List]. Click [OK]. The specified names are added to the recipient list, and then the [FAX Transmission Popup] window appears again. bizhub 42/36...

  • Page 105: Configuring The Transmission Conditions

    9). In the [Sender ID] box, you can enter up to 20 characters including numbers (0 through 9), #, and *. For details on the SUB address and sender ID, refer to the [User's Guide Administrator Oper- ations]. bizhub 42/36...

  • Page 106: Creating A Fax Cover Sheet

    20 characters. [Pages] Specify the number of pages to be sent. [Comment] Enter the text to be displayed in the comment box. You can enter up to 640 characters. A line break is counted as two characters. bizhub 42/36...
  • Page 107 % Selecting [Load with Joint Name] or [Change Each Recipient] adds the registered name without the title. % If you have not specified any recipient in the [FAX Transmission Popup] window, you cannot select [Load Set Information]. You cannot select it even in the [FAX] tab of the fax driver. bizhub 42/36...
  • Page 108 Check the specified contents. To confirm the enlarged layout image, click [Check...]. % Clicking [Add...] allows you to save the cover sheet settings with a name. You can recall them from the [Cover Sheet Settings] list next time. Click [OK]. 8-10 bizhub 42/36...

  • Page 109: Default Settings Of The Fax Driver

    % In Windows XP/Vista/Server 2003/Server 2008, right-click the icon for the installed fax driver, and then click [Properties]. % In Windows 7/Server 2008 R2, right-click the icon for the installed fax driver, and then click [Printer Properties]. bizhub 42/36 8-11...

  • Page 110: Configure] Tab

    When using [Acquire Device Information], set [Network] ö [OpenAPI Settings] ö [OpenAPI Settings] ö [Authentication] to [Off] in Administration mode of the PageScope Web Con- nection. For details, refer to the [User's Guide Administrator Operations]. Clicking [Acquire Settings...] allows you to configure the destination. 8-12 bizhub 42/36...

  • Page 111: Settings] Tab

    Select this check box to display a window for entering the fax number tered directly] again for confirmation if you click [Add Recipients] after directly entering information in the [FAX Number] box in the [FAX Transmission Popup] win- dow. bizhub 42/36 8-13...

  • Page 112: Common Settings

    : Appears when [Cover Sheet] is selected, and is grayed out when cleared. : Appears when [User Authentication] is configured, and is grayed out when not. : Appears when [Account Track] is used, and is grayed out when not. 8-14 bizhub 42/36...
  • Page 113 This button is enabled only when your computer can communicate with this machine. Reference To enable the installed options, it is necessary to configure their settings in [Device Option]. For details, refer to page 8-12. bizhub 42/36 8-15...

  • Page 114: Parameter Details

    9). In the [Sender ID] box, you can enter up to 20 characters including numbers (0 through 9), #, and *. For details on the SUB address and sender ID, refer to the [User's Guide Administrator Oper- ations]. 8-16 bizhub 42/36...

  • Page 115: Basic] Tab

    Select a width of the custom size according to the unit you use. [Length] Select a length of the custom size according to the unit you use. [Unit] Select a unit to be used for specifying the size. Click [OK]. bizhub 42/36 8-17...

  • Page 116: Configuring User Authentication Settings

    When using an optional Authentication Unit AU-201 for user authentication, fill in the [User Name] and [Password] boxes in Step 3. For details, refer to the [User's Guide Copy Operations]. 8-18 bizhub 42/36...

  • Page 117: Configuring Account Track Settings

    Click [OK]. Reference Even a registered account cannot send a fax if it is not permitted to use the fax function. For information on the account track function, contact the administrator of this machine. bizhub 42/36 8-19...

  • Page 118: Layout] Tab

    % To configure settings for [Border] or [Layout Order], click [Combination Details...], and then on the appeared window, configure settings. Reference Sending documents containing pages of different sizes or orientations in one job may cause images to be partially lost or to overlap. 8-20 bizhub 42/36...

  • Page 119: Using Phone Books

    [V.34 Mode]: Select the check box to use the super G3 fax transmission mode. Select this check box for ordinary operation; clear this check box only when communication is not possible due to the mode of the recipient machine. bizhub 42/36 8-21...
  • Page 120 % To create a new phone book file, click the [File] menu of the [Phone Book Entry] dialog box, and then select [New]. From the [File] menu, select [Save As...] to save it with a different name. % The extension of the phone book file is ".csv". 8-22 bizhub 42/36...

  • Page 121: Editing A Phone Book

    If you drag the name of a recipient from [Personal List] on the left of the phone book to a group, you can add the recipient to the group. However, you cannot remove the recipient from the group by drag- ging. You can add up to 100 recipients to one group. bizhub 42/36 8-23...

  • Page 122: Changing A Group Name

    You can enter a folder name using up to 40 characters. You can create folders up to three hierarchy levels. Searching for personal information Clicking [Find...] on the right of the phone book displays the [Find] dialog box where you can specify search conditions. 8-24 bizhub 42/36...

  • Page 123: Saving The Fax Driver Settings

    % You can add up to 30 shared driver settings, and up to 20 private driver settings. % Only the administrator can select the [Sharing] check box. Reference You can save (export) the settings in a file. For details, refer to page 8-27. bizhub 42/36 8-25...

  • Page 124: Recalling Settings

    % To change the display order, select a name of the settings, and then move it to a desired position using [Up] or [Down]. Click [Option...], select the check boxes for the functions to be recalled, and then click [OK]. Click [OK]. Reference You cannot change the settings for the fax driver functions. 8-26 bizhub 42/36...

  • Page 125: Importing Settings/Exporting Settings

    Locate the folder you want to save the file to, and then enter the file name. Click [Save]. A setting file is created. The extension of the file is ".ksf". Reference To load the saved setting file in the Favorite Setting list, click [Import...], and then specify the file. bizhub 42/36 8-27...
  • Page 126 Saving the fax driver settings 8-28 bizhub 42/36...

  • Page 127: Convenient Functions (G3/I-Fax/Pc-Fax)

    Convenient functions (G3/I- FAX/PC-FAX)

  • Page 129: Memory Rx (G3/I-Fax)

    The document stored in SSD can also be used from PageScope Web Connection. For details, refer to page 12-12. This function cannot be used together with PC-FAX reception, fax forwarding or night reception. Reference For details on the Memory RX, refer to the [User's Guide Administrator Operations]. bizhub 42/36...

  • Page 130: Fax Forwarding (G3/I-Fax)

    If a document with a resolution of 300 e 300 dpi is received as an Internet Fax, it can not be forwarded to a fax (G3) destination. In this case, this machine prints the document. This function cannot be used together with PC-FAX reception, memory reception or night reception. bizhub 42/36...

  • Page 131: Night Reception (G3/I-Fax)

    These functions can be specified in [Admin Settings] ö [Fax Settings] ö [Nighttime RX Settings]. For details, refer to the [User's Guide Administrator Operations]. This function cannot be used together with PC-FAX reception, memory reception or fax forwarding. bizhub 42/36...

  • Page 132: Closed Network Reception (G3)

    These functions can be specified in [Admin Settings] ö [Fax Settings] ö [Closed Network RX Pass- word]. For details, refer to the [User's Guide Administrator Operations]. To use the closed network reception function, the sender must have the password transmission func- tion. bizhub 42/36...

  • Page 133: Confidential Transmission (G3/Pc-Fax)

    2. Confidential user box 3. Receive Sending by confidential transmission To send a fax by confidential transmission, enter the box number of the destination Confidential RX User Box and password. For details on confidential transmission, refer to page 6-26. bizhub 42/36...

  • Page 134: Relay Distribution (G3)

    This function is available only if the relay distribution station's machine is capable of handling F-code. Sending by requests a relay transmission To send a fax by relay transmission, enter the box number of the destination Relay Distribution User Box and password. For details on relay transmission, refer to page 6-26. bizhub 42/36...

  • Page 135: Pc-Fax Reception (Pc-Fax)

    The document stored in SSD can also be used from PageScope Web Connection. For details, refer to page 12-12. This function cannot be used together with memory reception, fax forwarding or night reception. Reference For details on the PC-Fax RX Settings, refer to the [User's Guide Administrator Operations]. bizhub 42/36...
  • Page 136 PC-FAX reception (PC-FAX) 9-10 bizhub 42/36...

  • Page 137: Description Of Reports And Lists

    Description of reports and lists...

  • Page 139: Types Of Reports And Lists

    The details of the group destination entries can be printed. [Program List] The details of the program destination entries can be printed. [Fax Set UP Information The details of the fax setting in the Utility mode can be printed. List] bizhub 42/36 10-3...

  • Page 140: Common Reports

    Printing interval can be selected from [Every 100 comm.], [Every Day], [100/Daily], [No] in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [Activity Report] ö [Output Settings]. If you have specified the output timing of activity reports to [Every Day] or [100/Daily], specify the report out- put times accordingly. Print sample 10-4 bizhub 42/36...

  • Page 141: Information Included In The List

    [---]: Printed if the document is sent to the server. (Internet Fax) [Note] One of the followings is printed. [TMR]: Timer TX [PC]:PC-FAX [POL]: Polling [Call]: Manual transmission [FWD]: Forward [Fcode]:F-Code specified [BUL]: Bulletin board [I-Fax]: Internet Fax [E-mail]: E-mail bizhub 42/36 10-5...

  • Page 142: Tx Result Report]

    You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [Broadcast Report]. In addition, you can specify the printing mode (All Dest./Mode Once) in [Broadcast Result Report]. 10-6 bizhub 42/36...

  • Page 143: Report Printed For Fax (G3)/Pc-Fax

    [TX Reserve]. 10.3.2 [Broadcast Reservation Report] Printed automatically when a sequential broadcast transmission is reserved. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Reserve]. bizhub 42/36 10-7...

  • Page 144: Report Printed For Internet Fax

    [Internet Fax Rx Error Report] Printed automatically when the reception of Internet Fax fails. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [I- Fax RX Error Report]. 10-8 bizhub 42/36...

  • Page 145: Report Printed For Pc-Fax

    [PC-Fax TX Error Report] Printed automatically when an error occurs in PC-FAX transmission. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [PC-Fax TX Error Report]. bizhub 42/36 10-9...

  • Page 146: Common Lists

    Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [Fax number] Registered fax number. I-Fax Item Description [No.] Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [E-mail] Registered Internet Fax address. 10-10 bizhub 42/36...

  • Page 147: Group Address List]

    Information included in the list Item Description [No.] Group destination number. [Name] Registered group name. [Speed Dial No.] Address book registration number registered for the group destination. [Number] The number of address book registration registered for the group destina- tion. bizhub 42/36 10-11...

  • Page 148: Program List]

    Prints the list of the registered program destinations. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list Item Description [No.] Program destination number. [Name] Registered program name. [Address Book] Type of address book destination and address book destination No. or des- tination directly entered. 10-12 bizhub 42/36...

  • Page 149: Fax Set Up Information List]

    10.6 Common lists 10.6.4 [Fax Set UP Information List] Print the fax settings list of this machine. For details on how to print, refer to the [User's Guide Administrator Operations]. bizhub 42/36 10-13...
  • Page 150 Common lists 10.6 10-14 bizhub 42/36...

  • Page 151: User Mode Settings

    User Mode Settings...

  • Page 153: Address Registration]

    Group destinations are registered from PageScope Web Connection. For details on group destination registration, refer to page 12-15. 11.1.1 Register fax destinations. To register a new destination, press [New]. Press Utility/Counter ö [Address Registration] ö [Fax] ö [New]. 1/2 page bizhub 42/36 11-3...
  • Page 154 For frequently used destinations, set to [ON]. This displays the destination in the [Favorites] list, allowing it to be found more easily. [Index] Select the index. [Line Settings] Configure the line that is used to send faxes. 11-4 bizhub 42/36...
  • Page 155 Reference To check a registered destination, select its registered name, and then press [Mode Check]. To delete a registered destination, select its registered name, and then press [Mode Check] ö [Delete]. bizhub 42/36 11-5...

  • Page 156: Program Destination

    Enter the program name using up to 72 characters. [Dest.] Allows you to select one destination. Select a destination from address book. Details Press this button to check the contents of a registered program. After checking them, press [Close]. 11-6 bizhub 42/36...

  • Page 157: Delete

    11.1 [Address Registration] Delete Press this button to delete a registered program. To delete, press [Yes]. bizhub 42/36 11-7...

  • Page 158: User Settings]

    (Default: Factory Default). [Display Fax Ac- [Fax TX] Specify whether or not to display a message indicating data tivity] being sent (Default: OFF). [Fax RX] Specify whether or not to display a message indicating data being received (Default: OFF). 11-8 bizhub 42/36...

  • Page 159: Pagescope Web Connection

    PageScope Web Connection...

  • Page 161: Using Pagescope Web Connection

    Example: When the IPv6 address of this machine is fe80::220:6bff:fe10:2f16: http://[fe80::220:6bff:fe10:2f16]/ If IPv6 is set to enable while Internet Explorer is used, add "fe80::220:6bff:fe10:2f IPv6_MFP_1" to the hosts file in advance, and specify the address with the host name. The login page appears. bizhub 42/36 12-3...

  • Page 162: Web Browser Cache

    Select [Options] in the [Tools] menu. Select [Privacy], and select the [Clear history when Firefox closes] check box. Click [Settings], and select the [Cache] check box under [Settings for Clearing History], and then click [OK]. Click [OK]. 12-4 bizhub 42/36...

  • Page 163: Logging In And Logging Out

    If user authentication is not enabled on the machine, or a user except the registered user is logging in, you will be logging in as a public user. In the login page, select [Public User], and click [Log in]. bizhub 42/36 12-5...

  • Page 164: Logging In As A Registered User

    Reference If timeout occurred because no operation was performed for the specified period during login or if au- thentication setting was changed while logging in to the user mode, you will automatically log out of the mode. 12-6 bizhub 42/36...

  • Page 165: Page Configuration

    Item Description KONICA MINOLTA logo Click this logo to jump to the Konica Minolta Web site at the follow- ing URL. http://konicaminolta.com/ Click this logo to display the version information of PageScope Web PageScope Web Con- nection logo Connection.

  • Page 166: Current Status

    Error Caution is required before the next scanning or printing job can be performed. Fatal The machine must be restarted. If the error is not corrected after the machine has been restarted, the machine must be repaired. 12-8 bizhub 42/36...

  • Page 167: User Mode Overview

    For details on each setting item, refer to the [User's Guide Ad- ministrator Operations]. [Authentication] [User Password Changes the password of the login user. Change] Public users cannot use this function. [Registration In- Enables you to check the registration details on the users cur- formation] rently logging in. bizhub 42/36 12-9...

  • Page 168: Job

    Enables you to check the jobs that have been processed in the machine. [Send] [Receive] [Save] [Communication [Scan] Enables you to check the list of communication that has been List] processed in the machine. [Fax TX] [Fax RX] 12-10 bizhub 42/36...

  • Page 169: Print

    Specify a file saved in the computer to print it using this ma- chine. The following file formats can be printed using direct printing: PDF, TIFF, JPEG, and XPS. A colored original is converted to black and white for printing even if Direct Print is specified. bizhub 42/36 12-11...

  • Page 170: Storage

    Click to delete the stored file. Reference If a password for reception is specified, a screen that prompts you to enter the password is displayed. You can also download, print or delete stored files from the file information screen. 12-12 bizhub 42/36...

  • Page 171: Address

    Enables you to check the program destination registered in this machine or to reg- ister and change the destination. [Subject] Enables you to register or change up to 10 subjects when sending E-mails. [Text] Enables you to register or change up to 10 body messages when sending E-mails. bizhub 42/36 12-13...

  • Page 172: [Address Book]

    [Function] Displays the registered functions. [Name] Displays the registered name. [Edit] Click this button to edit the registered address. The available items are the same as those for registration. [Delete] Delete an address from the address book. 12-14 bizhub 42/36...

  • Page 173: [Group]

    [Function] Displays the registered functions. [Name] Displays the registered name. [Edit] Click this button to edit the registered group. The available items are the same as those for registration. [Delete] Click this button to delete the group. bizhub 42/36 12-15...

  • Page 174: [Program]

    Item Description [Search by Select a range of registration numbers to display the list of program destinations in Number] the selected range. [No.] Displays the registration number. [Function] Displays the registered functions. [Name] Displays the registered name. 12-16 bizhub 42/36...

  • Page 175: Program (New Registration)

    Select the radio button of the group you wish to add, and click [Apply] to register the group in the program. [Apply] Click to display the [Program] page, and then specify detailed settings for the program destination. For details, refer to page 12-18. bizhub 42/36 12-17...

  • Page 176: Program (Edit)

    If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [2-Sided Binding Direc- Select the binding position of the original. tion] [Special Original] If the original being sent is a long original, select whichever is relevant. 12-18 bizhub 42/36...
  • Page 177 Select whether or not to perform password transmission. To perform pass- word transmission, enter the password. [F-Code] Select whether or not to use the F-code for transmission. To use this func- tion, enter the SUB address and password. bizhub 42/36 12-19...

  • Page 178: [Subject]

    Select the E-mail subject to be used as the default. [Subject] Displays the name of the E-mail subject. [Edit] [No.] Displays the registration number. [Subject] Register the subject of the E-mail message (up to 64 bytes). [Delete] Click to delete the E-mail subject. 12-20 bizhub 42/36...

  • Page 179: [Text]

    [Text] Displays the name of the E-mail body text. [Edit] [No.] Displays the registration number. [Text] Register the body text of the E-mail message (up to 256 char- acters). [Delete] Click to delete the E-mail body text. bizhub 42/36 12-21...

  • Page 180: Administrator Mode

    Administrator mode 12.6 12.6 Administrator mode Reference For details on the Administrator mode, refer to the [User's Guide Administrator Operations]. 12-22 bizhub 42/36...

  • Page 181: Troubleshooting For Fax Problems

    Troubleshooting for fax problems...

  • Page 183: Cannot Send Faxes

    Correct if an error is found. Is the telephone line set- Check that the dialing method setting selected from the ting correct? [Comm. Settings] screen matches the telephone line being used. For details, refer to the [User's Guide Ad- ministrator Operations]. bizhub 42/36 13-3...

  • Page 184: Internet Fax Sending

    Internet pathway, the E-mail message may not be delivered to the recipient. "----" displayed in the TX Result or Communication Report indicates that the fax has been successfully sent to the server. 13-4 bizhub 42/36...

  • Page 185: Pc-Fax

    Contact your network administrator. with the printer controller established (when con- necting via the network)? Is this machine in en- Configure authentication settings in the enhanced se- hanced security mode? curity mode. For details, contact your network adminis- trator. bizhub 42/36 13-5...

  • Page 186: Cannot Receive Faxes

    Is there a problem with Make a copy to check that this machine is operating the recipient's fax ma- correctly, and then, if the copy was printed correctly, chine? have the recipient check the condition of their fax ma- chine. 13-6 bizhub 42/36...

  • Page 187: Internet Fax

    Load paper if it is empty, and then print the faxes stored cient? in memory. Is [Closed Network RX] If [Closed Network RX] is enabled, the machine accepts enabled? faxes sent from specific recipients. For details, contact your administrator. bizhub 42/36 13-7...

  • Page 188: Cannot Configure Settings/Cannot Send Faxes According To The Settings

    It may be impossible to When garbled characters are detected in the destina- ters are detected obtain any outline image tion, set download fonts to bitmap fonts, and also set in the destination. from the OS. printer fonts to OFF. 13-8 bizhub 42/36...

  • Page 189: Error Messages

    [Job Registration Limit Over] The number of requested jobs Wait until the jobs complete or [Registered jobs reached limit. exceeds the number of registra- delete the current job. Wait for job registration to com- ble jobs. plete.] bizhub 42/36 13-9...

  • Page 190: If [Service Call] Is Displayed

    Write down the trouble code of the message. Turn off the Power Switch. Remove the power cord from the outlet. Contact your service representative and inform them of the trouble code. 13-10 bizhub 42/36...

  • Page 191: Appendix

    Appendix...

  • Page 193: Product Specifications

    200 e 200 dpi, 204 e 196 dpi (80 e 77 dot/cm) 300 e 300 dpi 200 e 400 dpi, 204 e 391 dpi (80 e 154 dot/cm) 400 e 400 dpi, 408 e 391 dpi (160 e 154 dot/cm) bizhub 42/36 14-3...

  • Page 194: Pc-Fax Function

    Windows Server 2008 R2 Windows 7 (32-bit/64-bit) Pentium 3: 400 MHz or higher (Windows Vista: 1 GHz or higher) Memory 512 MB or more Interface USB connection (USB 2.0 (High Speed)) Network connection (TCP/IP (RAW port, LPR)) 14-4 bizhub 42/36...

  • Page 195: Glossary

    Client A computer using services provided by servers via the network. Closed Network RX A function to accept only transmissions from recipient machines with a matching password. bizhub 42/36 14-5...
  • Page 196 A gateway not only connects networks but also changes data for- mats, addresses, and protocols according to the connected networks. Gray scale A form of presenting monochrome image by using the gradation information shifting from black to white. 14-6 bizhub 42/36...
  • Page 197 The operation of scanning a document optically, and converting the docu- ment into image data. Main scanning direction The horizontal direction for scanning documents. Manual transmission An operation to send a fax while checking the status of the receiver. bizhub 42/36 14-7...
  • Page 198 The acronym for Page Description Language. This is a language used to in- struct a page printer about images being printed on each page. Peer-to-peer A type of network where the connected devices can be communicate with each other without using a dedicated server. 14-8 bizhub 42/36...
  • Page 199 PostScript or other page description language. This processor is usually integrated into a printer. Samba UNIX server software which uses SMB (Server Message Block) to make UNIX system resources available to Windows environments. bizhub 42/36 14-9...
  • Page 200 Uninstallation To delete software installed on a computer The acronym for Universal Serial Bus. This is a general-purpose interface de- fined for connecting a mouse, printer, and other devices with a computer. 14-10 bizhub 42/36...
  • Page 201 Typical Web browsers include Internet Explorer and Netscape Navigator. WINS The acronym for Windows Internet Naming Service. This is a service, availa- ble in Windows environments, to call the name server responsible for conver- sion between a computer name and an IP address. bizhub 42/36 14-11...
  • Page 202 Glossary 14.2 14-12 bizhub 42/36...

  • Page 203: Index

    Index...

  • Page 205: Index By Item

    Import 8-27 Control panel In-memory proxy reception Current status Installing 12-8 PageScope Web Connection Internet Fax Custom size 8-17 Internet Fax RX error report 10-8 IP address Density 6-21 Direct input 12-10 6-13 6-14 Internet Fax DRPD bizhub 42/36 15-3...
  • Page 206 5-12 Uninstalling Plug and play 8-18 User authentication Polling 11-3 12-9 User mode 6-24 Polling RX - bulletin 11-8 User settings 6-24 Polling RX - Polling RX Port9100 Pprint 12-11 6-23 V34 OFF Printing upon data reception 15-4 bizhub 42/36...
  • Page 207 15.1 Index by item Windows 7 5-11 Windows Server 2003 Windows Server 2008 Windows Server 2008 R2 Windows Vista Windows XP 5-11 bizhub 42/36 15-5...

  • Page 208: Index By Button

    6-23 6-28 Settings Fax number 6-17 11-4 6-22 Sharpness 11-8 Fax RX 6-29 Simplex/Duplex Fax Set UP Information List 10-13 Standard Size 6-28 11-8 Fax Settings 6-17 Starts With 11-8 Fax TX Subject 6-27 6-26 F-Code TX 15-6 bizhub 42/36...
  • Page 209 15.2 Index by button Text 6-20 6-20 Text/Photo Timer TX 6-25 6-29 Top Bind 6-18 Type 11-8 User Settings 6-23 11-5 V34 OFF bizhub 42/36 15-7...
  • Page 210 Index by button 15.2 15-8 bizhub 42/36...

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