Department Id Management - Canon Color imageRunner C3220 Reference Manual

Department ID Management

By registering a Department ID and password for each department, you can
manage the machine by limiting its use to only those who enter the correct
Department ID and password. This is called Department ID Management.
Department IDs and passwords for up to 1,000 departments can be registered. Use
Department ID Management to keep track of the copy, scan, and print totals for
each department.
With Department ID Management, the following settings can be specified:
•
Turn Department ID Management On or Off.
• Register the Department ID and password.
•
Set page limits for color/black-and-white scans, color/black-and-white prints, and
color/black-and-white copies.
•
Set whether to use Department ID Management for the Mail Box, Send, Fax, and
Network Scan functions. If the Copy function is specified, it is automatically
restricted when Department ID Management is set.
•
Set up copy, scan, and print restrictions.
IMPORTANT
•
If the optional Card Reader-D1 is attached, and SDL or Default Authentication is set as
the login service, Department ID Management is automatically activated. (See "Card
Reader-D1," on p. 3-29.)
•
If SDL or SSO is set as the login service, Department ID Management is performed on
the Department ID that shares the same user name and password with the MEAP User
Authentication.
•
If SDL or SSO is set as the login service, the Limited Functions mode will not be
available.
•
If SDL is set as the login service, the registered SDL information and the registered
Department ID and password set for Department ID Management must match. For
instructions on setting SDL user information, see the MEAP SMS Administrator Guide.
•
Optional NetSpot Accountant software is necessary to use SSO and Department ID
Management simultaneously. If NetSpot Accountant is not installed, and SSO is set as
the login service, make sure that Department ID Management is set to 'Off'; otherwise,
you will not be able to log on.
•
If you are using SSO and set Department ID Management to 'On', you may not be able to
log on. In this case, change the login service to Default Authentication and then set
Department ID Management to 'Off', or set a login service other than SSO. For
instructions on setting a login service, see Chapter 4, "MEAP System Management," in
the MEAP SMS Administrator Guide.

Department ID Management

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