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Ricoh 3045 Facsimile Reference Manual

Fax option

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Facsimile reference manual (236 pages)

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

FAX Option Type 3045

Transmission

1

2

Other Transmission Features

Reception

3

Changing/Confirming Communication Information

4

Storing a Document

5

Fax via Computer

6

Appendix

7

Operating Instructions

Facsimile Reference

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Summary of Contents for Ricoh 3045

Page 1: Operating Instructions
FAX Option Type 3045 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................4 Caution........................4 How to Read This Manual ..................5 Symbols ........................5 Names of Major Functions ..................5 Reading the Display....................6 Reading the Display Panel and Using Keys...............7 Function List ......................9 1.
Page 6 Original Type......................51 JBIG Transmission ....................52 Image Density (Contrast) ..................52 Mixing Scan Settings for a Multiple Page Original ...........54 Changing the Line Port ..................55 Simultaneous Broadcast Using Multiple Line Ports ..........57 Specifying a Destination ..................58 Sending Over a Fax Line ..................58 Entering a pause ....................59 Entering a tone ......................60 Sending by IP-Fax....................61...
Page 7 Confidential Transmission................119 Polling Transmission..................122 Polling Transmission Clear Report.................125 Polling Reception....................126 Polling Reception Reserve Report .................128 Polling Reception Result Report ................129 Sub Transmission Mode ................... 130 Book Fax ........................130 Two-Sided Transmission (Double-Sided Transmission) ........132 E-mail Options......................135 Entering the subject.....................135 Entering the text ....................138 Requesting a reception notice ................140 Setting an e-mail destination as a BCC...............142...
Page 8 Auto Fax Reception Power-Up................175 Printing Options....................176 Print Completion Beep ...................176 Checkered Mark.....................176 Center Mark ......................177 Reception Time ......................177 Two-Sided Printing....................178 180-degree rotation printing ................179 Multi-Copy Reception.....................179 Image Rotation.......................180 Combine Two Originals..................181 Page Separation and Length Reduction ..............182 Reverse Order Printing ..................183 Page Reduction......................183 TSI Print (Transmitting Subscriber Identification Print) ..........184 If There Is No Paper of the Correct Size ..............184...
Page 9 Displaying the Memory Status................217 Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)..219 Printing Received and Stored Documents .............220 Deleting Received and Stored Documents ............221 Printing a Confidential Document ..............222 Confidential File Report..................224 Printing a File Received with Memory Lock ............ 225 Personal Boxes ....................227 Personal Boxes ......................227 Printing Personal Box Documents .................228...
Page 10 Specifying Options ....................263 To send a fax document at a specific time ............263 To print a sender stamp..................264 To attach a cover sheet ..................264 To specify two-sided printing ................264 To display preview....................264 Saving as files .....................265 To store the fax document on the Document Server...........265 Checking Transmission Using LAN-Fax Driver............266 Confirming Transmission Results by E-mail ............266 LAN-Fax Result Report ..................267...
Page 11: Notice
If trouble is experienced with this equipment, for repair or warranty in- formation, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 12 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corpora- tion commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not dis- able your alarm equipment.
Page 13 ❖ Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX ma- chines, to send any message unless such message clearly contains in a mar- gin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the busi- ness or other entity, or other individual sending the message and the tele-...
Page 14: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 15: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 16: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears.
Page 17: Reading The Display Panel And Using Keys
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. Important ❒ To use the Internet Fax or IP-Fax function, the optional printer/scanner func- tions are required. ❖ Initial Display AJC102S Allows you to select scanning Displays messages and the ma-...
Page 18 Title word keys appear. Allows Appears on Destination keys you to switch from one page (display) programmed as a transfer station. to another on the destination list. Appears on Destination keys pro- Allows you to search for a destina- grammed with a group of destinations. tion by destination name, fax number, e-mail address or registration number.
Page 19: Function List
Function List This section explains various items that can be specified in the Facsimile Fea- tures menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide. ❖ Gen. Settings/ Adjust Function name Description Memory / Immed.
Page 20: Reception Settings
❖ Reception Settings Function name Description Switch Reception Mode Specify the method for receiving fax documents. Authorized RX Specify whether or not unwanted fax docu- ments are to be screened out. Forwarding Specify whether or not received fax docu- ments are to be forwarded to a programmed receiver.
Page 21: Ip-Fax Settings
❖ IP-Fax Settings Function name Description Enable H.323 Specify whether or not H.323 is used for IP- Fax transmission. Enable SIP Specify whether or not SIP is used for IP-Fax transmission. H.323 Settings Set the IPv4 address or host name of gate keeper, and alias telephone number.
Page 22 Function name Description Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line that is con- nected to their own machine. Program Confidential ID Program a Confidential ID to print a Confi- dential Reception.
Page 23: Transmission
1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receivers and confirm with them when sending important documents.
Page 24: Switching Between Memory Transmission And Immediate Transmission
Transmission Reference p.19 “Parallel Memory Transmission” p.21 “Simultaneous Broadcast” Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active. You can change trans- mission mode by pressing [Immed. TX] or [Memory TX]. Note ❒...
Page 25: Memory Transmission
Transmission Modes Memory Transmission Memory transmission mode has standard fax, Internet Fax and IP-Fax. Important ❒ If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are de- leted.
Page 26 Transmission Using the number keys or a Destination key, specify a destination. A fax number, e-mail address and IP-Fax destination can be specified simultaneously. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 27 Transmission Modes Note ❒ If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible. ❒ For the maximum number of destinations you can specify per file, see “Maximum Values”. ❒ For the maximum number of destinations you can specify for all files (in- cluding files in memory), see “Maximum Values”.
Page 28: Sending Multiple Originals Using The Exposure Glass (Memory Transmission)
Transmission Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that [Memory TX] is selected. Place the first page of the original face down on the exposure glass. Specify a destination.
Page 29: Parallel Memory Transmission
Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.
Page 30: Automatic Redial
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, the line is switched to another at five-minute inter- vals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Page 31: Dual Access
Transmission Modes Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document imme- diately after the current transmission ends, the line is used efficiently. Note ❒...
Page 32: If Memory Runs Out While Storing An Original
Transmission If memory runs out while storing an original If you run out of memory while storing an original (free space reaches 0%), the message “ Memory is full. Cannot scan more. Transmitting only ” is displayed. Press [Exit] to transmit stored pages only. scanned pages.
Page 33 Transmission Modes Select the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 34: Sending Multiple Originals Using The Exposure Glass (Immediate Transmission)
Transmission Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that [Immed. TX] is selected. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require.
Page 35: Checking The Transmission Settings
Transmission Modes Checking the Transmission Settings On this screen you can check the destination, transmission mode, and other transmission settings before transmitting. Press the {Check Modes} key, and then check the transmission settings. The following display appears. After checking the settings on the display, press the {Check Modes} key. The display before the {Check Modes} key was pressed appears.
Page 36: Ip-Fax Functions
Transmission IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 37 IP-Fax Functions ALT001S Important ❒ The optional printer/scanner functions are required. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒...
Page 38: Terminology
Transmission Reference p.157 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.
Page 39: Notes On Using Ip-Fax
IP-Fax Functions Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted.
Page 40: Internet Fax Functions
Transmission Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 41 Internet Fax Functions Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.
Page 42: Notes On Using Internet Fax
Transmission Notes on Using Internet Fax The following are notes about using Internet Fax: • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver is in compliance with the T.37 full mode, originals are sent at the size specified in the Address Book.
Page 43: Functions Not Available By E-Mail Transmission
Internet Fax Functions Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Confidential Transmission • ID Transmission • Polling Transmission • Chain Dial • Transmission by SUB Code •...
Page 44: E-Mail Subject
Transmission E-mail Subject If you send e-mail without specifying a subject, a subject is automatically insert- ed. Subjects differ depending on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to [On]: From Sender Name(Fax Message NO.xxxx) ❖ When Stamp Sender Name is set to [Off]: •...
Page 45: T.37 Full Mode
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Page 46: Placing Originals
Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy/Document Server Reference • Placing originals into the ADF “Placing Originals in the Auto Document Feeder”, Copy/Document Server Reference “Originals not recommended for the Auto Document Feeder (ADF)”,...
Page 47 Placing Originals Important ❒ If you place A5 size originals on the exposure glass, they are not detected. Place A5 size originals into the ADF. ❒ Do not lift the ADF while using it to scan originals. Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack.
Page 48: Setting A Scan Area
Transmission ❒ When setting bound originals (books, magazines, etc.), you can select to have either the left or right page sent first with the User Parameters (switch 06, bit 6) in the Facsimile Features menu. See “Book Fax”. ❒ For acceptable types of originals, see “Acceptable Original Sizes”, “Paper Size and Scanned Area”...
Page 49: Auto Detect
Placing Originals Auto Detect Detects the size of the first page and scans all pages using that size. If you want to scan originals of different sizes, use the Mixed Original Sizes function. If the machine cannot detect the original size, a confirmation message appears. Place the original again.
Page 50: Regular
Transmission Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 8 "×11"KL, "×14"L, and 11"×17"L. Place the original, and then select the scan settings you require. Press [Scan Area].
Page 51: Area
Placing Originals Press [OK]. The selected size is shown above the highlighted [Scan Area]. To cancel the selected scan size, select [Auto Detect]. Specify a destination, and then press the {Start} key. Area Program the sizes of the originals to be scanned in advance in the Facsimile Fea- tures menu.
Page 52: Mixed Original Sizes
Transmission Press [OK]. “ ” or “ ” is shown above the highlighted [Scan Area]. Area 1 Area 2 To cancel the selected scan size, select [Auto Detect]. Specify a destination, and then press the {Start} key. Reference “Facsimile Features”, General Settings Guide Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF.
Page 53 Placing Originals Press [Mixed Original Sizes]. Press [OK]. “ ” is shown above the highlighted [Scan Area]. Mixed Original Sizes To cancel Mixed Original Sizes, press [Auto Detect]. Specify a destination, and then press the {Start} key. Note ❒ When using Mixed Original Sizes, the machine sends the originals by Memory Transmission.
Page 54: Acceptable Original Sizes
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Up to A3 (297 × 420 mm), Exposure glass 11" × 17" (279 × 432 mm) ADF, B6 JIS KL to A3 L 80 sheets 40-128 g/m one-sided document...
Page 55: When Placing An Original On The Exposure Glass
Placing Originals When placing an original on the exposure glass Important ❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned. • Maximum scan area The following shows the maximum scan area: 297 ×...
Page 56: When Placing An Original Into The Adf
Transmission When placing an original into the ADF • Maximum scan area The following shows the maximum scan area: Memory Transmission: 297 × 1200 mm, 11" × 47" (W × L) Immediate Transmission: 297 × 1200 mm, 11" × 47" (W × L) AAG019S The machine detects paper sizes in the following ways: ❖...
Page 57: Original Sizes Difficult To Detect
Placing Originals Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table •...
Page 58: Transmission With Image Rotation
Transmission Transmission with Image Rotation Generally, place A4, 8 "×11" originals in the landscape orientation (L). If you place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 8 "×11"...
Page 59: Scan Settings
Scan Settings Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Page 60 Transmission Select the resolution you require, and then press [OK]. Note ❒ If you install the optional expansion memory, “Super Fine” appears in the Resolution box. ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 61: Original Type
Scan Settings Original Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity. ❖ Text Select [Text] to send high-contrast black-and-white image originals. Use this setting when you only want to send clearer text, even if the original contains text and photographs.
Page 62: Jbig Transmission
Transmission Reference p.52 “Image Density (Contrast)” JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. Important ❒ This function is not available with Internet Fax function. ❒...
Page 63 Scan Settings ❖ Manual Image Density Use manual image density to set image density manually. You can select one of seven image density levels. If [Auto Image Density] is selected, press [Auto Image Density] to turn it off. Press [iLighter] or [Darkerj] to adjust the density. The square moves.
Page 64: Mixing Scan Settings For A Multiple Page Original
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different image den- sity, resolution, and original type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
Page 65: Changing The Line Port
Changing the Line Port Changing the Line Port Select a line port to be used for standard fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. Important ❒ The optional extra G3 interface unit is required. ❖...
Page 66 Transmission Press [Select Line]. Select the line you want to use. When one optional extra G3 unit is installed If you select “G3 Auto”, the machine will use any available line. This increas- es efficiency. Press [Exit]. The standby display appears. Note ❒...
Page 67: Simultaneous Broadcast Using Multiple Line Ports
Changing the Line Port Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destina- tions in the order of specified destinations. However, the Simultaneous Broad- cast function can simultaneously send faxes to multiple destinations using different lines.
Page 68: Specifying A Destination
Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 69: Entering A Pause
Specifying a Destination Reference p.55 “Changing the Line Port” p.59 “Entering a pause” p.60 “Entering a tone” p.70 “Using the Address Book to Specify Destinations” p.78 “Registering Entered Destinations to the Address Book” p.291 “Maximum Values” Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds.
Page 70: Entering A Tone
Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone} key, the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example.
Page 71: Sending By Ip-Fax
Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. Press to switch the destination to IP-Fax destination.
Page 72 Transmission Enter the IP-Fax destination, and then press [OK]. If you have set both of “Enable H.323” and “Enable SIP” parameters to “On” with “IP-Fax Settings” under “Facsimile Features”, [Protocol] appears. Press this button to select a protocol to be used. If you enter an incorrect character, press [Backspace] or [Delete All].
Page 73: Regarding Ip-Fax Destinations
Specifying a Destination Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Input] may not appear, and you may be unable to enter the IP-Fax destination.
Page 74 Transmission ❖ When using a gatekeeper server • From IP-Fax to IP-Fax Specify the alias telephone number of the receiving machine. Example: 0311119999 (alias telephone number) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 ❖...
Page 75: Sending To An E-Mail Address
Specifying a Destination Sending to an E-mail Address This section explains how to specify an e-mail address as a destination. When using Internet Fax transmission, specify the e-mail address in place of the fax number. Important ❒ In the destination list, register senders, specify their e-mail addresses, and set Use Name as [Sender] in advance using “Address Book Management”...
Page 76 Transmission Enter the e-mail address destination, and then press [OK]. If you enter an incorrect character, press [Backspace] or [Delete All]. Then, re- enter the characters correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK].
Page 77 Specifying a Destination Specify the next destination. Pressing switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination. You can specify fax destination and Internet Fax destination simultaneously. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory.
Page 78: Bypassing The Smtp Server
Transmission Reference p.30 “Internet Fax Functions” p.70 “Using the Address Book to Specify Destinations” p.74 “Redial” p.104 “Canceling a Transmission” p.113 “Sender Settings” p.135 “E-mail Options” p.291 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Bypassing the SMTP server...
Page 79 Specifying a Destination You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's address and transmissions bypass the SMTP server.
Page 80: Using The Address Book To Specify Destinations
Transmission Note ❒ When you specify destinations directly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you select destinations in the destination list, the SMTP server set- ting specified in the Address Book is enabled. ❒...
Page 81: Switching The Titles In The Address Book
Specifying a Destination Press the Destination key programmed with the desired destination. If the desired Destination key is not shown, press [U] and [T] to look through the list. To cancel the selection, press the selected Destination key again. You can also press the {Clear / Stop} key to cancel the selection.
Page 82: Specifying Group Destinations
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations pro- grammed in a group are indicated by Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations.
Page 83: Chain Dial
Specifying a Destination Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Page 84: Redial
Transmission Note ❒ For Memory Transmission and Immediate Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Dial, no pause is needed. ❒ The Advanced Features function programmed in the destination list is unavailable. ❒...
Page 85 Specifying a Destination Select the destination you want to redial to. Press the {Start} key. Note ❒ To redial a fax number, do not dial any numbers before you press the {Pause/Redial} key. If you press the {Pause/Redial} key after entering num- bers using the number keys, a pause is entered instead.
Page 86: Programming Destinations In The Address Book
Transmission Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. Press [System Settings]. Press [Administrator Tools], and then press [TNext]. Press [Address Book Management].
Page 87 Programming Destinations in the Address Book Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group. ❒ When the facsimile initial display is shown, after changing the contents of the Address Book, the “ Destination list / machine settings are ”...
Page 88: Registering Entered Destinations To The Address Book
Transmission Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number, e-mail ad- dress, or IP-Fax destination to the Address Book. When registering a destination directly entered or displayed on the Redial screen in the Address Book, [ProgDest] appears in the destination field.
Page 89: Searching For A Destination In The Address Book
Searching for a Destination in the Address Book Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Note ❒ If you press [Fax], [E-mail] or [IP-Fax] on the search result display, you can switch between fax destination, e-mail destination and IP-Fax destination.
Page 90: Search By Destination Name
Transmission Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. Press , the magnifier icon. Press [Advanced Search]. Press [Search by Dest. Name]. Enter a destination name to search for, and then press [OK]. If you enter a wrong destination name, press [←] or [→] and [Backspace] or [Delete All], and then enter the destination name again.
Page 91 Searching for a Destination in the Address Book Confirm the entered character and press [OK]. A search-in-progress message appears. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 92: Search By Fax Number
Transmission Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number. Press , the magnifier icon. Press [Advanced Search]. Press [Fax Number]. Enter a number to search for, and then press [OK]. If you enter a wrong number, press [←] or [→] and [Clear], and then enter the number again.
Page 93 Searching for a Destination in the Address Book Confirm the entered fax numbers and press [OK]. A search-in-progress message appears. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 94: Search By E-Mail Address
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered in the destination list. Press , the magnifier icon. Press [Advanced Search]. Press [E-mail Address]. Enter an e-mail address to search for, and then press [OK]. If you enter a wrong e-mail address, press [←] or [→] and [Backspace] or [De- lete All], and then enter the e-mail address again.
Page 95 Searching for a Destination in the Address Book Confirm the entered characters and press [OK]. A search-in-progress message appears. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 96: Search By Ip-Fax Destination
Transmission Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by IP-Fax destination. Press , the magnifier icon. Press [Advanced Search]. Press [Search IP-Fax Dest.]. Enter an IP-Fax destination to search for, and then press [OK]. If you enter a wrong destination, press [←] or [→] and [Backspace] or [Delete All], and then enter the destination again.
Page 97: Search By Ldap Server
Searching for a Destination in the Address Book Confirm entered IP-Fax destination and press [OK]. A search-in-progress message appears. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 98 Transmission Select the LDAP server to search through. Make sure at least one LDAP server is highlighted. If no LDAP server is se- lected, an error message appears after you start searching. Press [OK]. Press [Advanced Search]. Enter a partial string for each search condition. Conditions (Name, E-mail Address, Fax Number, Company Name, and De- partment Name) are those programmed in the LDAP server.
Page 99 Searching for a Destination in the Address Book Press [Search Criteria] for each condition, and then select the search criteria. The meanings of the search criteria are as follows: • [Search Beginning Word]: Search for strings that start with the specified character. Example: When searching for “ABC”, enter “A”.
Page 100: Search By Registration Number
Transmission Reference “Entering Text”, About This Machine “System Settings”, General Settings Guide Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list. Press to switch the destination between fax number, e-mail address, and IP-Fax destination.
Page 101: On Hook Dial
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Page 102: External Telephone On Hook Dial
Transmission When the line is connected and you hear a high-pitched tone, press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals. After transmission, the standby display appears. Note ❒...
Page 103: Manual Dial
Manual Dial Manual Dial Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax docu- ment. If, on the other hand, you hear a voice at the other end, continue conversation as normal. Important ❒...
Page 104: Advanced Features
Transmission Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. Normally you can only use Confidential Transmission to send documents to fax machines of the same manufacturer that have the Confidential Reception func- tion.
Page 105: Setting A Password
Advanced Features When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [Exit]. Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this.
Page 106: Setting Sep Codes For Reception
Transmission Setting SEP Codes for Reception Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception function and the same manufacturer. However, if a machine of another manufacturer supports Polling Reception, you can re- ceive fax documents from the other party using this method instead.
Page 107 Advanced Features Press [Transmission Mode]. Press [Polling RX]. Press [Default ID / Free Polling RX], and then press [OK]. To cancel Polling RX, press [Cancel]. The display returns to that of step Press [OK]. The standby display appears. Press the {Start} key. Note ❒...
Page 108: Entering A Password
Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. If you receive a document from a machine of the same manu- facturer, the password does not have to be entered. Note ❒...
Page 109 Advanced Features ❖ Receiving Station The facsimile or computer that received the document from the Transfer Station. Important ❒ Before you can use this function, you must make the following preparations: • Program “G3 Fax No. (Dir.)” in this machine (Requesting Party) and in the Transfer Station.
Page 110 Transmission To specify a Receiving Station using the Transfer Station's destination list, select [q Quick Dial], and then enter the registration number of the destina- tion list. For example, to select the registration number stored in Quick Dial 01 of the Transfer Station, enter: {0} {1}.
Page 111 Advanced Features When you have specified all the Receiving Stations, press [OK]. To cancel the Transfer Request, press [Cancel] twice. The display returns to that of step Press [Exit]. The Transfer Stations and Receiving Stations are displayed. Press the {Start} key. Note ❒...
Page 112: With Transfer Requests Set In The System Settings Menu
Transmission Reference p.35 “T.37 Full Mode” p.58 “Sending Over a Fax Line” p.61 “Sending by IP-Fax” p.65 “Sending to an E-mail Address” p.70 “Using the Address Book to Specify Destinations” p.130 “Sub Transmission Mode” p.169 “Transfer Result Report (transfer request by e-mail)” p.291 “Maximum Values”...
Page 113: Setting Multistep Transfer
Advanced Features Setting multistep transfer This function allows fax documents to be transferred via multiple stations and makes fax document transfer more efficient. Register a Transfer Station in a destination list. When the machine receives a Transfer Request that specifies a registered Transfer Station as the Receiving Sta- tion, the machine sends the Transfer Request to that registered Transfer Station.
Page 114: Canceling A Transmission
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.
Page 115: While The Original Is Being Transmitted
Canceling a Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. You can also cancel a Memory Transmission by pressing [Change / Stop TX File]. Select the file you want to cancel.
Page 116 Transmission Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end. ❒...
Page 117: Before The Transmission Is Started
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
Page 118 Transmission Press [Stop Transmission]. To cancel another file, repeat steps To cancel stopping transmission, press [Save]. Press [Exit]. The standby display appears. Note ❒ To delete some destinations from a broadcast, see “Deleting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.
Page 119: Confirming A Transmission
Confirming a Transmission Confirming a Transmission Press [Change / Stop TX File]. Press [Check / Change Settings]. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown.
Page 120: Checking The Storage Result (Memory Storage Report)
Transmission Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.
Page 121: Other Transmission Features
2. Other Transmission Features This section explains the features of [Transmission Mode] and [Sub TX Mode], which you can use to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 122 Other Transmission Features Press [Send Later]. Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. Press [Economy Time] to specify the economy time. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 123: Sender Settings
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 124 Other Transmission Features Select a sender. If a destination protection code is set, the entry screen appears. Enter the pro- tection code for destination using the number keys, and then press [OK]. Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, select [On] for the Stamp Sender Name function.
Page 125 Sender Settings To confirm the transmission results by e-mail notification, select [Yes] for the E-mail TX Results function. If the sender's e-mail address is registered, you can send the transmission re- sult to the registered e-mail address. Press [OK]. The display returns to that of step The selected sender's name appears above [Sender Settings].
Page 126 Other Transmission Features Note ❒ If a user logs in with User Code, the transmission result is sent by e-mail to the logged-in user. ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine.
Page 127: Priority Transmission
Priority Transmission Priority Transmission By using this function you can have your document sent before other queued documents. Normally, documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several documents are queued in memory, the next document will not be sent immediately.
Page 128 Other Transmission Features Specify the destination, and then press the {Start} key. Note ❒ If there is already a document stored with this function or a transmission in progress, your document is sent after that document is transmitted. ❒ Press [Change / Stop TX File] to cancel the transmission. Reference p.107 “Before the Transmission Is Started”...
Page 129: Confidential Transmission
Confidential Transmission Confidential Transmission If you want to limit who views your document, use this function. The document is stored in memory at the other end and not printed until an ID is entered. GFSINS0N There are two types of Confidential Transmission: ❖...
Page 130 Other Transmission Features To use the Default ID function, check that [Default ID] is selected, and then press [OK]. To cancel Confidential Transmission, press [Cancel]. The display returns to that of step To use the Override ID function, select [ID Override], enter the Confidential ID (4-digit number) using the number keys, and then press [OK].
Page 131 Confidential Transmission Reference p.94 “Setting SUB Codes for Transmission” p.107 “Before the Transmission Is Started” “Facsimile Features”, General Settings Guide...
Page 132: Polling Transmission
Other Transmission Features Polling Transmission Use Polling Transmission to leave an original in the machine memory for others to pick up. The document is sent when the other party calls you up. There are three types of Polling Transmission: ❖ Free Polling Transmission It is not necessary to enter the Polling ID during the procedure.
Page 133 Polling Transmission Place the original, and then select the scan settings you require. Press [Transmission Mode]. Press [Polling TX]. To use Free Polling Transmission, check that [Free Polling TX] is selected. To use Default ID Transmission, select [Default ID TX]. To use ID Override Transmission, select [ID Override Transmission], and then specify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F].
Page 134 Other Transmission Features Press [Only Once] or [Save] to delete or save the file after transmission. To delete the original immediately after transmission, select [Only Once]. To repeatedly send the original, select [Save]. To cancel Polling Transmission, press [Cancel]. The display returns to that of step Press [OK].
Page 135: Polling Transmission Clear Report
Polling Transmission Polling Transmission Clear Report This report allows you to verify Polling Transmission has taken place. If E-mail TX Results is programmed in a Quick Operation key, you can have the report e-mail sent after transmission. Important ❒ This report is not printed if the User Parameters (switch 11, bit 7) in the Fac- simile Features menu are set to allow the stored originals to be repeatedly sent.
Page 136: Polling Reception
Other Transmission Features Polling Reception Use this function to poll a document from another machine. You can also poll documents from many machines with only one operation (use Groups and Keystroke Programs to fully exploit this function). There are two types of Polling Reception. ❖...
Page 137 Polling Reception Press [Transmission Mode]. Press [Polling RX]. To use Default ID/Free Polling Reception, check that [Default ID / Free Polling RX] is selected, and then press [OK]. To cancel Polling Reception, press [Cancel]. The display returns to that of step To use ID Override Polling Reception, select [ID Override Polling Reception], specify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F], and then press [OK].
Page 138: Polling Reception Reserve Report
Other Transmission Features Specify the destination, and then press the {Start} key. Note ❒ A Polling ID may be any four numbers (0 to 9) and characters (A to F), ex- cept 0000 and FFFF. ❒ To receive a document sent by Default ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's.
Page 139: Polling Reception Result Report
Polling Reception Polling Reception Result Report This report is printed after each Polling Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. Note ❒...
Page 140: Sub Transmission Mode
Other Transmission Features Sub Transmission Mode This section explains the features of [Sub TX Mode]. Book Fax Use to send book originals from the exposure glass. Pages are scanned in the following order. Important ❒ Place the original on the exposure glass. You cannot use the optional ADF. ❒...
Page 141 Sub Transmission Mode Select [From First Page] or [From Second Page], and then press [OK]. The selected original size is shown above the highlighted [Book Fax]. Select [From First Page] to send a book original from the first page. Select [From Second Page] if you want to send a cover letter as the first page. To cancel this mode, press [Cancel].
Page 142: Two-Sided Transmission (Double-Sided Transmission)
Other Transmission Features Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the “Original posi- tion”...
Page 143 Sub Transmission Mode Place the original, and then select the scan settings you require. Press [Sub TX Mode]. Press [2 Sided Original]. Specify the original position. Check the orientation of the placed document, and then press Make sure that the specified original position matches the orientation of orig- inals loaded in the ADF.
Page 144 Other Transmission Features Specify the transmission mode from [2 Sided from 1st Page] or [1 Sided for 1st Page], and then press [OK]. The selected original position and page opening orientation are shown above the highlighted [2 Sided Original]. To cancel this mode, press [Cancel]. The display returns to that of step Select [2 Sided from 1st Page] to send a two-sided original from the first page.
Page 145: E-Mail Options
Sub Transmission Mode E-mail Options When sending documents, you can set e-mail options using [Sub TX Mode]. Reference p.65 “Sending to an E-mail Address” Entering the subject Allows you to enter a subject for the e-mail document you want to send. Place the original, and then select the scan settings you require.
Page 146 Other Transmission Features Press [Change] for Enter Subject. There are two methods of entering a subject: Selecting from programmed subjects, or entering characters directly. If you are entering characters, pro- ceed to step Select the subject from the displayed list. The selected subject appears in the manual input column.
Page 147 Sub Transmission Mode After entering the subject, press [OK]. Entered characters appear in the manual input column. You can add a programmed subject after the entered subject. Select the sub- ject from the displayed subjects. Press [OK]. Press [OK] twice. The standby display appears.
Page 148: Entering The Text
Other Transmission Features Reference p.34 “E-mail Subject” p.113 “Sender Settings” p.165 “Received Images” p.291 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide Entering the text Allows you to enter the text for the e-mail document you want to send. Important ❒...
Page 149 Sub Transmission Mode Press [Change] for Enter Text. Select a text, and then press [OK]. Press [OK] twice. The standby display appears. Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. Reference p.113 “Sender Settings”...
Page 150: Requesting A Reception Notice
Other Transmission Features Requesting a reception notice You can confirm sent documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
Page 151 Sub Transmission Mode Press [OK] twice. The standby display appears. Specify a destination, and then press the {Start} key. Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...
Page 152: Setting An E-Mail Destination As A Bcc
Other Transmission Features Setting an e-mail destination as a BCC E-mail is sent to all specified destinations as bcc. Place the original, and then select the scan settings you require. Specify the sender. For details about specifying senders, see “Sender Settings”. Press [Sub TX Mode].
Page 153: Standard Message Stamp
Sub Transmission Mode Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres. section” You can also program other messages. Important ❒...
Page 154: Sending An Auto Document
Other Transmission Features Reference p.150 “Label Insertion” “Facsimile Features”, General Settings Guide Sending an Auto Document If you often send a particular page to people (for example a map, a standard at- tachment, or a set of instructions), store that page in memory as an Auto Docu- ment.
Page 155: P.146 "Printing Documents Stored As Auto Documents
Sub Transmission Mode Press [OK]. Specify the destination, and then press the {Start} key. Note ❒ You can attach one Auto Document to each transmission. ❒ Files with Auto Documents are sent by Memory Transmission. ❒ When sending an Auto Document with other files, the Auto Document is sent first.
Page 156 Other Transmission Features Printing documents stored as Auto Documents This function is used for printing documents stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files. Press [Sub TX Mode]. Press [Auto Document].
Page 157: Stamp
Sub Transmission Mode Stamp When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. Important ❒...
Page 158: Transmission Options
Other Transmission Features Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission. ❒ When the stamp starts getting lighter, replace the cartridge. ❒ If a multi-page feed or paper jam occurs, the originals are not sent properly and not stamped.
Page 159: Fax Header Print
Sub Transmission Mode Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. You can store two Fax Headers; “First Name” and “Second Name”. For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes.
Page 160: Label Insertion
Other Transmission Features Note ❒ You can program fax header names using the Program Fax Information function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu.
Page 161 Sub Transmission Mode Place the original, and then select the scan settings you require. Press [Sub TX Mode]. Select [Options]. Press [Programmed Name] for Label Insertion. Press [Off] if you do not want to insert a destination. To cancel the option settings, press [Cancel]. Press [OK] twice.
Page 162: Reduced Image Transmission
Other Transmission Features Reduced Image Transmission Using this function, your document is sent at a reduced size (93%) with a blank margin on the left. Important ❒ This function is unavailable with Immediate Transmission, or specified trans- mission of a stored document. ❒...
Page 163: Auto Reduce
Sub Transmission Mode Press [OK] twice. Specify the destination, and then press the {Start} key. Auto Reduce When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the document is automatically reduced to fit onto the paper available at the other end.
Page 164: Default Id Transmission
Other Transmission Features Press [On] for Auto Reduce. Press [Off] if you do not want to use the Auto Reduce function. To cancel the option settings, press [Cancel]. Press [OK] twice. Specify the destination, and then press the {Start} key. Default ID Transmission If you turn this function on, transmission will only take place if the destination's Polling ID is the same as yours.
Page 165 Sub Transmission Mode Press [On] for Default ID TX. Press [Off] if you do not want to use ID transmission. To cancel the option settings, press [Cancel]. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒...
Page 166 Other Transmission Features...
Page 167: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 168: Memory Reception
Reception Reference p.49 “Resolution” p.158 “Memory Reception” p.159 “Substitute Reception” p.176 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About one hour after the machine is turned off, all fax documents stored in memory are lost.
Page 169: Substitute Reception
Types of Reception Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed.
Page 170: Receiving Documents Unconditionally
Reception Receiving documents unconditionally If one of the conditions in the following list occurs, the machine receives all fax documents using Substitute Reception. Problems Causes Solutions The machine is printing The machine is busy print- The document is automatically with a different function. ing with a different function.
Page 171 Types of Reception You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsimile Features menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number.
Page 172: Reception Modes
Reception Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception You can change the reception mode only if a standard G3 line is used. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used.
Page 173: Switching The Reception Mode
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. Press [Switch RX Mode]. Select the reception mode, and then press [OK].
Page 174: Receiving Internet Fax Documents
Reception Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attach- ments.
Page 175: Manual E-Mail Reception
Receiving Internet Fax Documents Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. Press [Manual E-mail RX]. The machine accesses the server to check for e-mail and receives any new e-mail. Check the message, and then press [Exit].
Page 176 Reception ALV011S E-mail transmitted without speci- Subject fying a subject in “E-mail Options”. Shows the subject specified in “E-mail Options” at the time of transmission. If E-mail transmitted with a subject no subject is specified, one is automati- specified in “E-mail Options”. cally assigned in the format shown in 1 From above.
Page 177: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks. The following diagram may make the concept clearer. GFTRRQ2E The following terminologies are used in this section: ❖...
Page 178: Multistep Transfer
Reception Note ❒ You can receive Transfer Requests only when your machine has the capacity to store two or more destinations specified using the number keys. ❒ If the Requesting Party specifies a Group for the Receiving Stations and the total number of Receiving Stations exceeds the maximum value, the Transfer Station cannot transfer the document and sends a Transfer Result Report to the Requesting Party.
Page 179: Transfer Result Report
Reception Functions Transfer Result Report This reports whether transmission to the Receiving Stations was successful or not. When the Transfer Station has transferred the document to all Receiving Sta- tions, it sends the Transfer Result Report back to the Requesting Party. The ma- chine prints the report if it cannot be sent back to the Requesting Party.
Page 180: Forwarding Received Documents
Reception Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. ALT004S Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail.
Page 181: Routing Received Documents With Sub Code
Reception Functions Reference p.291 “Maximum Values” “Facsimile Features”, General Settings Guide Routing Received Documents with SUB Code This section describes how to route received documents using SUB Codes. When a document is received, its SUB Code is compared to SUB Codes pro- grammed in Personal Boxes, and if a match is found, the document is routed to the destination whose SUB Code is specified.
Page 182: Transferring Received Documents
Reception Transferring Received Documents The machine can transfer received documents by using SUB Codes. Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to transfer re- ceived documents.
Page 183: P.173 "Routing E-Mail Received Via Smtp
Reception Functions Note ❒ You can route received e-mail to other Internet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set under “System Settings”.
Page 184: Jbig Reception
Reception The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine.domain name Example: to transfer to fax number 212-123-4567: fax=2121234567@abc.company.com ❖...
Page 185: Auto Fax Reception Power-Up
Reception Functions Auto Fax Reception Power-Up This machine can be set to shut down automatically if no one has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming documents as long as the main power switch is on. Important ❒...
Page 186: Printing Options
Reception Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume”...
Page 187: Center Mark
Printing Options Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.
Page 188: Two-Sided Printing
Reception Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending par- ty.
Page 189: 180-Degree Rotation Printing
Printing Options Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way.
Page 190: Image Rotation
Reception Note ❒ For the maximum number of copies that can be made for each document, see “Maximum Values”. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using RX File Print Qty in the Facsimile Features menu.
Page 191: Combine Two Originals
Printing Options Combine Two Originals When two documents of the same size and orientation are received consecutive- ly, they are printed on a single sheet when you turn this function on. This can help you economize on paper. • Two A5K documents are printed side by side on a sheet of A4L. •...
Page 192: Page Separation And Length Reduction
Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used.
Page 193: Reverse Order Printing
Printing Options Reverse Order Printing Normally, pages of the received document are printed and stacked on the tray in the order they are received. If you turn this function on, the machine will start printing the document from the last page received. Note ❒...
Page 194: Tsi Print (Transmitting Subscriber Identification Print)
Reception Note ❒ You can turn this function on or off with the User Parameters (switch 10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the printing quality may not be as good as usual. Reference p.182 “Page Separation and Length Reduction”...
Page 195: Setting Priority Trays
Printing Options Reference p.180 “Image Rotation” p.182 “Page Separation and Length Reduction” p.183 “Page Reduction” “Facsimile Features”, General Settings Guide Setting priority trays With the same size of paper loaded into multiple trays, you can make the ma- chine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making cop- ies, and yellow A4 paper into tray 2 to use when printing received faxes.
Page 196: Having Incoming Documents Printed On Paper From The Bypass Tray
Reception Note ❒ After pressing [Exit], procedure varies depending on machine status when the message occurred. • If any received documents or reports were being printed automatically, the printer automatically continues printing from where it left off. • If any documents or reports were being printed manually, the printer does not resume printing.
Page 197: Where Incoming Documents Are Delivered - Output Tray
Printing Options Where Incoming Documents Are Delivered - Output Tray You can specify the output tray or output position to facilitate separation of re- ceived documents. Specifying tray for lines Use this function to specify the output tray for each line port. You can specify the document feeding tray for each port (telephone, Internet Fax, IP-Fax).
Page 198 Reception...
Page 199: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of [Information] and [Change / Stop TX File], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Page 200: Deleting A Destination From A Simultaneous Broadcast
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. Press [Change / Stop TX File]. Press [Check / Change Settings].
Page 201 Changing the Settings of Files in Memory Press [Change] for the destination you want to delete. Pressing switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination. Press [Clear] to delete the destination. Pressing [Clear] deletes by single digits the fax number or IP-Fax address. The Internet Fax address can be entirely deleted at once by pressing [Clear].
Page 202: Adding A Destination
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. Important ❒ A destination cannot be added using a destination list. Press [Change / Stop TX File]. Press [Check / Change Settings]. Select the file to which you want to add a destination.
Page 203 Changing the Settings of Files in Memory Press [Add]. Pressing switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination. Specify the destination using the number keys or soft (on-screen) keys. To add an e-mail address, press [Manual Input], and then specify the destination. You can also program a SUB Code or SEP Code by pressing [Adv.
Page 204: Changing The Transmission Time
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. Press [Change / Stop TX File]. Press [Check / Change Settings].
Page 205: Changing The Smtp Server Setting
Changing the Settings of Files in Memory Press [Clear], re-enter the transmission time using the number keys or select [Economy Time], and then press [OK]. If you select [Economy Time], the economy time you specified in the Facsimile Features menu is entered. If you press [Transmit Now], the file is transmitted immediately.
Page 206 Changing/Confirming Communication Information Select a file whose SMTP server setting you want to change. Press [Change]. Press [SMTP]. Select [Yes] or [No], and then press [Exit]. Press [Exit]. Repeat from step to change the SMTP server settings of other recipients. Press [Exit].
Page 207: Printing A File From Memory
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change / Stop TX File]. Press [Print File].
Page 208 Changing/Confirming Communication Information Press [Exit]. The standby display appears. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒ You can also print files that have not been successfully transmitted.
Page 209: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).
Page 210: Resending A File
Changing/Confirming Communication Information Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be transmitted” to “On” in User Parameters (switch 24, bit 0) in the Facsimile Features menu.
Page 211 Resending a File Press [OK]. Repeat from step to resend another file. To cancel transmissions, press [Cancel]. The display returns to that of step Press [Exit]. The standby display appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, de- pending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu.
Page 212: Checking The Transmission Result (Tx File Status)
Changing/Confirming Communication Information Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press [Information]. Select [TX File Status]. Check the transmission results. Transmission results are displayed, from the latest result down, in groups of six.
Page 213: Confirming By Report
Checking the Transmission Result (TX File Status) Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a Web Image Monitor on a network computer.
Page 214: Confirming By E-Mail
Changing/Confirming Communication Information Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. •...
Page 215: Confirming By Report And E-Mail
Checking the Transmission Result (TX File Status) Confirming by Report and E-mail You can confirm transmission results using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report print- ed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Features menu.
Page 216: Immediate Tx Result Report (Immediate Transmission)
Changing/Confirming Communication Information Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax document could not be successfully transmitted, the Error Report is printed instead.
Page 217: Communication Failure Report
Checking the Transmission Result (TX File Status) Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Communication Result Report, this report is not printed.
Page 218: Checking The Reception Result (Rx File Status)
Changing/Confirming Communication Information Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press [Information]. Press [RX File Status]. Check the reception results. Reception results are displayed, from the latest result, in groups of six.
Page 219: Confirming By Report
Checking the Reception Result (RX File Status) Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a Web Image Monitor on a network computer.
Page 220: Print Journal
Changing/Confirming Communication Information Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”.
Page 221: All
Print Journal Prints the results of communications in the order made. Press [Information]. Press [Print Journal]. Select [All]. Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice. The standby display appears.
Page 222: Print Per File No
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. Press [Information]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press the {Start} key.
Page 223: Print Per User
Print Journal Print per User Prints the results of communications by individual senders. Press [Information]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step Press [Clear] to return to the previous screen if a wrong user name is selected.
Page 224: Journal
Changing/Confirming Communication Information Journal This section explains the items printed in the Journal. ADJ102S Printing date Other end Shows the date and time the report was • For fax destinations printed. Shows the name (for display) pro- grammed by the other end. Programmed Fax Header Shows the programmed fax number if the Shows the sender name programmed for...
Page 225 Print Journal • For Internet Fax destinations • For IP-Fax transmissions and receptions At time of transmission, it shows the After , “T” for outgoing faxes or e-mail address or name programmed “R” for incoming faxes, and the com- in the destination list. At time of re- munication mode appear in alphabet- ception, it shows the e-mail address of ical letters or symbols.
Page 226: Transmitting Journal By E-Mail
Changing/Confirming Communication Information Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Facsimile Features menu.
Page 227: Displaying The Memory Status
Displaying the Memory Status Displaying the Memory Status Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential documents, the number of files to be sent, the number of Memory Lock files and the number of received documents to be printed.
Page 228 Changing/Confirming Communication Information Reference p.144 “Sending an Auto Document” p.167 “Transfer Station” p.219 “Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)” p.228 “Printing Personal Box Documents” p.231 “Storing Documents in Information Boxes”...
Page 229: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Important ❒ The optional printer/scanner functions are required. ❒...
Page 230: Printing Received And Stored Documents
Changing/Confirming Communication Information Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. Press [Information]. Press [Print / Delete Stored RX File]. Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel]. To delete the document after printing, press [Delete File after Printing].
Page 231: Deleting Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. Press [Information]. Press [Print / Delete Stored RX File]. Select a file to be deleted, and then press [Delete]. Press [Yes].
Page 232: Printing A Confidential Document
Changing/Confirming Communication Information Printing a Confidential Document This function is designed to prevent unauthorized users from reading your documents. If someone sends you a document using Confidential Transmission, it is stored in memory but not automatically printed. To print the document you have to en- ter the Confidential ID.
Page 233 Printing a Confidential Document Enter a 4-digit Confidential ID using the number keys, and then press the {Start} key. Press [Exit]. The standby display appears. Note ❒ The Confidential ID differs depending on the Sender's specifications. ❒ You must enter the Confidential ID programmed in this machine, if the re- ceived file has no Confidential ID.
Page 234: Confidential File Report
Changing/Confirming Communication Information Confidential File Report When this function is turned on, this report is printed whenever your machine receives a confidential document. Note ❒ You can turn this function on or off with the User Parameters (switch 04, bit 0) in the Facsimile Features menu.
Page 235: Printing A File Received With Memory Lock
Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID.
Page 236 Changing/Confirming Communication Information Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. To cancel printing, press [Cancel]. If the Memory Lock ID does not match, the “ Specified code does not ”...
Page 237: Personal Boxes
Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Box in advance. Reference “Facsimile Features”, General Settings Guide Personal Boxes This function lets you set up the machine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately.
Page 238: Printing Personal Box Documents
Changing/Confirming Communication Information Important ❒ If the main power switch is turned off for about an hour, all documents received into Personal Boxes are deleted. When this happens, the Power Failure Report is printed so you can confirm which documents have been deleted. For details, see “Troubleshooting When Using the Facsimile Function”, Troubleshooting.
Page 239 Personal Boxes Select the box with the document you want to print. If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 240: Information Boxes
Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. Important ❒ Before using this function, set the Information Box in advance. Reference “Facsimile Features”, General Settings Guide Information Boxes Use the Information Box function to set up the machine as a document server. By scanning documents into Information Boxes, other parties can receive these documents whenever they request them.
Page 241: Storing Documents In Information Boxes
Information Boxes Reference p.96 “Setting SEP Codes for Reception” p.231 “Storing Documents in Information Boxes” p.233 “Printing Information Box Documents” “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. Press [Information].
Page 242 Changing/Confirming Communication Information If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Place the original, and then select the scan settings you require.
Page 243: Printing Information Box Documents
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. Press [Information]. Press [Store / Delete / Print Information Box File]. Press [Print File]. Select the box that contains the stored file you want to print. You cannot select a box that has no stored file.
Page 244: Deleting Information Box Documents
Changing/Confirming Communication Information Press the {Start} key. If you want two-sided printing, press [Print 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step To stop printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Press [Exit].
Page 245 Information Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press [Delete].
Page 246 Changing/Confirming Communication Information...
Page 247: Storing A Document
5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to trans- mit by facsimile.
Page 248: Storing A Document
Storing a Document Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. You can change this setting using “Auto Delete File in Document Server”...
Page 249 Sending a Stored File Press [Store File]. Select [Store & Transmit] or [Store only]. Select [Store & Transmit] to send documents after they are stored. Select [Store only] to store documents. When [Store only] is selected, “pppppppppp” is shown. Press [File Info. Setting], and then set the user name, file name, and password as necessary.
Page 250: P.240 "Programming A User Name
Storing a Document Reference p.240 “Programming a user name” p.241 “Setting a file name” p.241 “Setting a password” p.248 “Changing Stored Document Information” “System Settings”, General Settings Guide Programming a user name Set a user name from those programmed in the user code. User code is pro- grammed in System Settings.
Page 251: Setting A File Name
Sending a Stored File Setting a file name Press [File Name]. Enter the file name, and then press [OK]. Press [OK]. Reference “Entering Text”, About This Machine Setting a password Press [Password]. Enter a password using the number keys, and then press [#]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [#], and then reenter your password.
Page 252: Sending Stored Documents
Storing a Document Press [OK]. Press [Change] to enter a different password. Press [OK]. Sending Stored Documents The machine sends documents stored in the Document Server. The documents stored in the Document Server can be sent again and again until they are deleted.
Page 253 Sending a Stored File Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [TX Order] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. •...
Page 254 Storing a Document When you want to add your originals to stored documents and send them all at once, press [ROrigi. n Stored File] or [Stored file n R Origi.]. When sending only stored documents, proceed to step When [ROrigi. n Stored File] is pressed, the machine sends the originals, and then stored files.
Page 255: Specifying Documents From The File List
Sending a Stored File Specifying documents from the File List Press [UPrev.] or [TNext] to display the documents to be sent. Select the file. Specifying documents by User Name Select [Search by User Name]. Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Non-programmed Name], and then enter the user name.
Page 256: Specifying Documents By File Name
Storing a Document Specifying documents by File Name Select [Search by File Name]. Enter the name of the document to be sent, and then press [OK]. Partial matching is used when searching for a file name. Select the file to be sent. Printing Stored Documents Use this function to print documents stored in the Document Server.
Page 257 Sending a Stored File Select the document to be printed. If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages.
Page 258: Changing Stored Document Information
Storing a Document Reference p.291 “Maximum Values” Changing Stored Document Information You can change the file name, user name, and password of stored documents. To change a stored document, delete the document you no longer need, and then reprogram the new document. Press [Sub TX Mode].
Page 259: Changing A User Name
Sending a Stored File Change the desired information of the stored document. Press the keys for the items you want to change. Press [Exit]. Press [OK]. The standby display appears. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 260: Changing The File Name
Storing a Document Reference “Entering Text”, About This Machine Changing the file name Press [Change File Name]. Press [Backspace] or [Delete All], and then re-enter the file name. Press [OK]. Reference “Entering Text”, About This Machine Changing the password Press [Change Password]. Press upper [Change].
Page 261: Deleting A Stored Document
Sending a Stored File Deleting a Stored Document Use this function to delete stored documents. Press [Sub TX Mode]. Press [Select Stored File]. Press [Manage / Delete File]. Select the document you want to delete. You can also delete multiple documents at once.
Page 262 Storing a Document If you select a document for which a password is set, enter a password us- ing the number keys, and then press [OK]. Press [Delete File]. Press [Delete]. If you do not want to delete the document, press [Do not Delete]. Press [Exit].
Page 263: Fax Via Computer
6. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port (optional), LAN, IEEE 802.11b (wireless LAN) (optional), or USB 2.0.
Page 264: Before Use
Fax via Computer Important ❒ The optional printer/scanner functions are required. ❒ Errors occurring when the machine is used as a LAN-Fax will not be dis- played on the computer. Check for errors by using a Web Image Monitor. See Web Image Monitor help.
Page 265: Lan-Fax Driver
Sending Fax Documents from Computers LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system environment. ❒ If your operating system is Windows NT 4.0, download LAN-Fax Driver for Windows NT 4.0 from the supplier's Web site.
Page 266: Lan-Fax Cover Sheet Editor
Fax via Computer LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM.
Page 267: Installing Individual Applications
Sending Fax Documents from Computers Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with this machine. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver.
Page 268: Setting Lan-Fax Driver Properties
Fax via Computer Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.
Page 269: Making Settings For Option Configuration
Sending Fax Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu.
Page 270: Basic Transmission
Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M7] as the printer, and then specify a destination in the [LAN-Fax] dialog box.
Page 271: P.261 "Specifying A Destination Using A Destination List
Sending Fax Documents from Computers Reference p.261 “Specifying a destination using a destination list” p.261 “Specifying a destination using Address Book” p.262 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.263 “Specifying Options” p.266 “Confirming Transmission Results by E-mail”...
Page 272: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination
Fax via Computer Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: • Contact: Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step If you selected [Contact] in step , select the type of fax from the [Type:]...
Page 273: Specifying Options
Sending Fax Documents from Computers Specify settings according to the type of fax transmission. Specify settings according to the type of fax transmission selected in step as follows: • If you selected [Fax], select a line in the [Line:] list. •...
Page 274: To Print A Sender Stamp
Fax via Computer To print a sender stamp Click [Send Options]. The [Send Options] tab appears. Select the [Print Fax Header] check box. To attach a cover sheet Click [Send Options]. The [Send Options] tab appears. Select the [Attach a Cover Sheet] check box. A cover sheet is added to the first page of a transmission file.
Page 275: Saving As Files
Sending Fax Documents from Computers Saving as files You can save the fax document in TIFF format (TIFF-F). Click [Send Options]. The [Send Options] tab appears. Select the [Save as file] check box. Click [Save to...]. Select a folder on the folder tree. Select a method of file naming.
Page 276: Checking Transmission Using Lan-Fax Driver
Fax via Computer Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see “Maximum Values”.
Page 277: Lan-Fax Result Report
Sending Fax Documents from Computers Click [Send] or [Send & Print]. Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Page 278: Printing And Saving
Fax via Computer Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. On the [File] menu, click [Print...].
Page 279: Programming New Destinations
Sending Fax Documents from Computers Programming new destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 280: Editing Programmed Destinations
Fax via Computer Editing programmed destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 281: Using The Machine's Address Book Data In The Destination List Of The Lan-Fax
Sending Fax Documents from Computers If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel]. The confirmation dialog box does not appear when you have not made any changes after starting Address Book.
Page 282: Creating A Cover Sheet
Fax via Computer Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information •...
Page 283: Attaching A Created Cover Sheet
Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. On the [File] menu, click [Print...]. Select [LAN-Fax M7] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears.
Page 284: Managing Facsimile Functions Using Smartdevicemonitor For Admin
Fax via Computer Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.
Page 285: Viewing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ The optional printer/scanner functions are required. ❒...
Page 286: Printing Fax Information Using A Web Browser
Fax via Computer View the content of the fax document. To enlarge the preview image, click [Enlarge Image]. Enlargement cannot be performed without Acrobat Reader installed. For more information, see Help on the Web Image Monitor. To download the received fax document, click [PDF] or [Multi-page TIFF]. A downloading confirmation dialog box appears.
Page 287: Deleting Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser Start a Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. Click [Fax Received File] in the left pane. The list of received fax documents appears.
Page 288: To Edit Machine Properties Already Programmed
Fax via Computer To edit machine properties already programmed Follow these steps to use Web Image Monitor to edit information about the des- tination machine registered in the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 289: To Add New Receiver
Viewing Fax Information Using a Web Browser To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 290: Delivering Files Received By Fax
Fax via Computer Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a com- puter using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them.
Page 291: Appendix
7. Appendix This section explains features and specifications of the facsimile function. Programs If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just press- ing a programmed key.
Page 292 Appendix Press the {Program} key. Make sure that [Register] is selected. Select a program number in which “pNot Stored” is shown. If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Register] after pressing the program number you want to change.
Page 293: Registering A Priority Function Using A Program
Programs Note ❒ Use the same procedure to register and change programs. In step , select the program number you want to change. ❒ The method of registering or changing programs for the copy function is different from that of the fax function. ❒...
Page 294: Changing A Program Name
Appendix Changing a program name Follow these steps to change a program name. Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. Press [Change Name].
Page 295: Deleting A Program
Programs Deleting a Program Follow these steps to delete an unnecessary program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. Press [Delete].
Page 296: Using A Program
Appendix Using a Program Follow these steps to recall and use a registered program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Place the original.
Page 297: Optional Equipment
Optional Equipment Optional Equipment This section explains the functions of options. Expansion Memory (32MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative.
Page 298: Specifications
Appendix Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character: optional), 16 × 15.4/mm, 400 × 400 dpi (Super Fine character: optional) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds)
Page 299 Specifications IP-Fax transmission function Specify an IPv4 address and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax compatible fax through a network.
Page 300: Specifications Required For The Internet Fax Destination Machines
Appendix Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Internet Fax Transmission and Reception”...
Page 301: Maximum Values
Maximum Values Maximum Values The following list contains the maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory (using Approx.
Page 302 Appendix Item Standard Expansion memory (Optional) Number of LAN-Fax Driver transmission results you can check from a network computer “Smart- DeviceMonitor for Admin”, “DeskTopBinder”, or Web Image Monitor. Number of documents sent from a LAN-Fax Driver that the machine can retain as files to be sent Number of destinations you can register into a Keystroke Program...
Page 303: Index
INDEX Canceling a Memory Transmission 180-degree rotation printing Canceling an Immediate Transmission 1 Sided for 1st Page Canceling a transmission 2 Sided from 1st Page Canceling a transmission before the 2 Sided Original original is scanned 2 Sided Print Canceling a transmission before the 2 sided printing transmission is started Canceling a transmission of an Internet Fax...
Page 304 Communication Result Report E-mail Address Compatible machines E-mail Options Confidential document E-mail Settings Confidential File indicator E-mail subject Confidential File Report E-mail text Confidential Transmission E-mail transfer Confidential TX E-mail TX Results Confirming a transmission E-mail TX results Confirming by e-mail Enable H.323 Confirming by report Enable SIP...
Page 305 Label Insertion G3 Auto LAN-Fax Cover Sheet Editor Gatekeeper (VoIP gatekeeper) LAN-Fax Driver Gateway (VoIP gateway) LAN-Fax operation messages Gen. Settings/ Adjust LAN-Fax Result Report Group LDAP server Group Dial Lighter Line Priority Setting Lower H.323 H.323 Settings Handset Making settings for option configuration Having incoming documents printed on Manage / Delete File paper from the bypass tray...
Page 306 Printing and saving Printing documents stored as On Hook Dial Auto Documents On Hook Dial key Printing fax information using a On Hook Mode Release Time Web browser Operation switch Printing Information Box documents Optional equipment Printing on both sides Options Printing options Original size...
Page 307 Reading the display Saving as files Reading the display panel and using keys Scan Area Recall Scan End Reset Received and stored documents Scan settings Received images Search by destination name Receive File indicator Search by Dest. Name Receiving a fax in manual reception mode Search by e-mail address Receiving documents according to Search by fax number...
Page 308 SIP Settings Symbols SMTP SMTP reception SMTP reception using Internet Fax T.37 full mode SMTP RX File Delivery Settings Terminology Specifications Text Specifying a destination Text, in e-mail Specifying a destination by Text / Photo directly entering Text Size Priority Specifying a destination using TIFF-F format Address Book...
Page 309 Viewing fax information using a User Name Web browser User Tools/Counter key Viewing received fax documents using a Using a program Web browser Using the Address Book to specify destinations Using the Document Server Using the machine's Address Book Web Image Monitor data in the destination list of the When placing an original into the ADF LAN-Fax...
Page 310 B779-8515...
Page 311 Trademarks ® ® ® ® Microsoft , Windows , Windows NT and Outlook are registered trademarks or trademarks of Mi- crosoft Corporation in the United States and/or other countries. ® PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.
Page 312 EN USA B779-8515...
Page 313 Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 314 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 315 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 316 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 317 TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................2 Symbols ........................2 Display Panel......................3 Initial Display ......................3 Printer Features Menu ...................5 Setting Paper on the Bypass Tray................ 9 Setting the Paper Size Using the Control Panel ............11 Setting Custom Size Paper Using the Control Panel ..........12 Setting Thick Paper or OHP Transparencies Using the Control Panel ....13 1.
Page 318 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties.............57 Windows 95/98/Me - Accessing the Printer Properties ..........57 Windows 2000 - Accessing the Printer Properties ...........59 Windows XP, Windows Server 2003 - Accessing the Printer Properties ....61 Windows NT 4.0 - Accessing the Printer Properties ..........63 RPCS - Accessing the Printer Properties ............66 Windows 95/98/Me - Accessing the Printer Properties ..........66 Windows 2000 - Accessing the Printer Properties ...........68...
Page 319 4. Saving and Printing Using the Document Server Accessing the Document Server..............133 5. The Functions and Settings of the Machine Mainframe ......................135 Functions........................135 Interface .........................135 List of the Setting Items ..................136 Web Image Monitor....................136 telnet ........................139 UNIX........................140 Settings that can be used with PostScript 3............141 6.
Page 321: Notice
Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 4500, Printer Unit Type 4500, Printer Enhance Option Type 4500, RPCS Printer Unit Type 4500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
Page 322: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 323: Display Panel
Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
Page 324 [Print Jobs] [Spooling Job List] Press to display print jobs sent from a Press to display spooled jobs. computer. Paper Tray Status indicators [Error Log] The paper tray settings appear. Press to display the error logs of print jobs that sent from a computer. Note ❒...
Page 325: Printer Features Menu
Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features Menu”, General Settings Guide. ❖ List / Test Print Menu Description Multiple Lists You can print the configuration page and error log.
Page 326 ❖ System Menu Description Print Error Report You can print an error report when a printer or mem- ory error occurs. Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. Memory Overflow Select this to have a memory overflow error report printed.
Page 327 Menu Description Edge to Edge Print You can select whether or not to print on the entire sheet. Default Printer Language You can set the default printer language if the machine cannot find the printer language automatically. Tray Switching You can set to switch the paper tray. ❖...
Page 328 ❖ PS Menu (optional) Menu Description Data Format You can select a data format. Resolution You can set the print resolution in dots per inch. ❖ PDF Menu (optional) This menu can be selected only when the optional PostScript 3 unit is in- stalled.
Page 329: Setting Paper On The Bypass Tray
Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Size and Types”, About This Machine. Paper within the following dimensions can be set in the bypass tray: •...
Page 330 Open the bypass tray. AJL006S Adjust the paper guides to the paper size. If the paper guides are not flush against the paper, skewing and misfeeds might occur. AJL007S 1. Extender 2. Paper Guide Gently insert paper facing down into the bypass tray until the beeper sounds.
Page 331: Setting The Paper Size Using The Control Panel
Setting the Paper Size Using the Control Panel Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features].
Page 332: Setting Custom Size Paper Using The Control Panel
Setting Custom Size Paper Using the Control Panel Follow the procedure below to set the machine using the control panel when loading custom size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”, General Settings Guide).
Page 333: Setting Thick Paper Or Ohp Transparencies Using The Control Panel
Setting Thick Paper or OHP Transparencies Using the Control Panel Follow the procedure below to set the machine using the control panel when loading thick paper or OHP transparencies onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”, General Settings Guide).
Page 335: Preparing The Machine
1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
Page 336 Preparing the Machine ❖ Windows 95/98 Connection Method Available Ports Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port ❖ Windows Me Connection Method Available Ports Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port ❖ Windows 2000 Connection Method Available Ports Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port ❖...
Page 337 Confirming the Connection Method Using as a Network Printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. ZZZ036S Reference See the explanation about how to install the printer driver for each type of network printer.
Page 338: Local Connection
Preparing the Machine Local Connection Local connections can be established via parallel, USB, and Bluetooth connec- tion. The version of Windows operating system determines the available connection methods. • Windows 95: Parallel connections • Windows 98/98 SE: Parallel connections • Windows Me: USB and Parallel connections •...
Page 339: Installing The Printer Driver
Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to in- stall the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you wish to use. Quick Install Windows 95/98/Me/2000/XP, and Windows Server 2003 users can easily in- stall this software using the supplied CD-ROM.
Page 340 Preparing the Machine Select the machine model you want to use in the [Select Printer] dialog box. For network connection via TCP/IP, select the machine whose IP address is displayed in [Connect To]. For parallel connection, select the machine whose printer port is displayed in [Connect To].
Page 341: Installing The Printer Driver For The Selected Port
Installing the Printer Driver Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client Port Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission.
Page 342 Preparing the Machine Follow the instructions on the display and click [Next >] to proceed next step. After the installation is completed, select one of the options to restart the computer either now or later, and click [Complete]. Restart the computer to complete installation. Note ❒...
Page 343 Installing the Printer Driver Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 95/98: Open the [Printers] window from the [Start] menu. In the [Printers] window, click the icon of the printer you want to use.
Page 344 Preparing the Machine Note ❒ For TCP/IP, timeout setting can be configured. ❒ User, proxy, and timeout settings can be configured for IPP. ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. Click [Cancel] to close the [Port Configuration:] dialog box. Start SmartDeviceMonitor for Client, and then right-click the SmartDe- viceMonitor for Client icon on the tasktray.
Page 345 Installing the Printer Driver Installing the RPCS or PCL Printer Driver (TCP/IP) Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
Page 346 Preparing the Machine Click [SmartDeviceMonitor], and then click [OK]. Click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
Page 347 Installing the Printer Driver Installing the RPCS or PCL Printer Driver (IPP) Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
Page 348 Preparing the Machine Click [Port:], and then click [Add]. Click [SmartDeviceMonitor], and then click [OK]. Click [IPP]. In the [Printer URL] box, enter “http://printer's address/printer” as the print- er's address. If the server authentication is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer”...
Page 349 Installing the Printer Driver After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.
Page 350 Preparing the Machine Using the Standard TCP/IP Port This describes how to install the RPCS or PCL printer driver using the TCP/IP port. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
Page 351 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. Click [Next >].
Page 352 Preparing the Machine Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 353 Installing the Printer Driver Click [Next >]. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, or port. Click [Port:], and then click [Add]. Click [LPR Port], and then click [OK].
Page 354: Using As A Windows Network Printer
Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000/XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
Page 355 Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts. Select an interface language, and then click [OK]. The default interface language is English. Click [RPCS Printer Driver] or [PCL Printer Driver].
Page 356 Preparing the Machine Configure the user code as necessary. For an RPCS printer driver, a user code can be set after the printer driver in- stallation. For information about user code, see the printer driver Help. Select the [Default Printer] check box to configure the printer as default. Click [Continue].
Page 357: Using As A Netware Print Server/Remote Printer
Using as a NetWare Print Server/Remote Printer Using as a NetWare Print Server/Remote Printer This describes about how to set up the Windows computer used as the NetWare client. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM.
Page 358 Preparing the Machine Click [Next >]. Select the [Printer Name] check box to select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.
Page 359: Form Feed
Using as a NetWare Print Server/Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...
Page 360: Installing The Printer Driver Using Usb
Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the comput- er and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM or downloading them from the supplier's website.
Page 361 Installing the Printer Driver Using USB Click [Finish]. If the printer driver has already been installed and plug and play is enabled, the icon of the printer connected to the “USB001” port is added to the [Printers] window. Install the printer driver. Click [Search for the best driver for your device. [Recom- mended]], and then click [Next >].
Page 362: Windows 2000 - Usb
Preparing the Machine Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers.
Page 363 Installing the Printer Driver Using USB Check the printer driver location, and then click [OK]. Click [Next >]. Click [Finish]. If the printer driver has already been installed and plug and play is enabled, the icon of the printer connected to the “USB001” port is added to the [Printers] window.
Page 364: Windows Xp, Windows Server 2003 - Usb
Preparing the Machine Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. ❒ Depending on which options are installed on the machine, the PCL printer language is optional.
Page 365 Installing the Printer Driver Using USB Check the printer driver location, and then click [Next >]. Click [Continue]. Click [Finish]. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers and Faxes] window. Note ❒...
Page 366: Printing With Parallel Connection
Preparing the Machine Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Important ❒...
Page 367 Printing with Parallel Connection Select the [Printer Name] check box to select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.
Page 368: Printing With Bluetooth Connection
Preparing the Machine Printing with Bluetooth Connection This describes how to print using Bluetooth devices. Supported Profiles Refer the following supported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.
Page 369: Printing With Bluetooth Connection
Printing with Bluetooth Connection Printing with Bluetooth Connection To install the printer driver, follow the procedure used to install parallel interface. Important ❒ To install the printer driver under Windows 2000/XP Professional or Win- dows Server 2003, you must have an account that has Manage Printers per- mission.
Page 370: Configuring Security Mode Settings
Preparing the Machine Configuring Security Mode Settings This describes how to configure the security mode settings. Start 3Com Bluetooth Connection Manager. On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.
Page 371: Making Option Settings For The Printer
Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.53 “If Bidirec- tional Communication Is Disabled”.
Page 372 Preparing the Machine ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.
Page 373: If Bidirectional Communication Is Disabled
Making Option Settings for the Printer If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled. Important ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.
Page 374: Installing Font Manager 2000
Preparing the Machine Installing Font Manager 2000 Important ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a Font Manager by Auto Run, log on using an account that has administrator permission.
Page 375: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME \(Language)\DISK1”...
Page 376 Preparing the Machine...
Page 377: Setting Up The Printer Driver
2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Important ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers. Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box.
Page 378 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.
Page 379: Windows 2000 - Accessing The Printer Properties
PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrator and Power Users groups have Manage Printers permission by default.
Page 380 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 2000.
Page 381: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
PCL - Accessing the Printer Properties Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 382 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.
Page 383: Windows Nt 4.0 - Accessing The Printer Properties
PCL - Accessing the Printer Properties Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
Page 384 Setting Up the Printer Driver Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 385 PCL - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0.
Page 386: Rpcs - Accessing The Printer Properties
Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
Page 387 RPCS - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.
Page 388: Windows 2000 - Accessing The Printer Properties
Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties This describes how to launch printer driver's properties. Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
Page 389 RPCS - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 390: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 391 RPCS - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears.
Page 392: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
Page 393 RPCS - Accessing the Printer Properties Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 394 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0.
Page 395: Other Print Operations
3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒...
Page 396: Using Desktopbinder Lite
Other Print Operations Using DeskTopBinder Lite Installing DeskTopBinder Lite Follow the procedure below to install DeskTopBinder Lite. Quit all applications currently running. Insert the “Scanner Driver and Utilities“ or “Scanner Driver/Font Manager and Utilities“ CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work under certain operating system settings.
Page 397 Printing a PDF File Directly Function Palette The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement. Using these buttons, you can print Windows files, preview printouts, convert images, and register scanners for doc- uments without having to open DeskTopBinder Lite. You can also use these functions simply by dragging a target file to the button corresponding to the re- quired function and dropping it there.
Page 398 Other Print Operations Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files. In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next >] repeatedly until the [Printing Function2] screen appears.
Page 399 Printing a PDF File Directly PDF Direct Print Properties ASE002S Setting name: Orientation: Displays the plug-in configuration name Specifies the original's orientation. (up to 63 single byte characters) Number of copies Change Icon... Specifies the number of copies to print. Changes the icon displayed on the tool Range bar.
Page 400: Using Commands
Other Print Operations Using commands You can print PDF files directly, using commands such as “ftp” “sftp”and “lpr”. Reference For details about UNIX commands, see Network Guide.
Page 401: Unauthorized Copy Control
Unauthorized Copy Control Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.
Page 402: Using [Data Security For Copying]
Other Print Operations Using [Data security for copying] You can embed a pattern by setting it in the printer driver. ❖ Setting [Data security for copying] in the printer driver • Select the [Data security for copying] checkbox. You can also enter the text in the [Text:] box.
Page 403 Unauthorized Copy Control Note ❒ When printing a document that is set with [Data security for copying], the ma- chine does not require the optional Copy Data Security unit to be installed. The Copy Data Security unit is required when copying or storing a document protected by gray overprint.
Page 404: Using [Mask Type:]
Other Print Operations Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. Note ❒...
Page 405 Unauthorized Copy Control Note ❒ Only the RPCS printer driver is supported. ❒ You cannot partially embed patterns and text strings in a document. ❒ Printing at 200 dpi is not possible. ❒ To make the embedded pattern clear, set the character size at least 50 pt (pref- erably 70 to 80 pt) and character angle to between 30 and 40 degrees.
Page 406: Important Notice
Other Print Operations Important Notice • The supplier does not provide warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print pat- terns and the performance of Unauthorized Copy Control may vary depend- ing on the quality of paper used and the machine model and settings.
Page 407: Using The Print Job Function
Using the Print Job Function Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers.
Page 408 Other Print Operations [UPrev.]/[TNext.] If the list of files does not fit on the screen, scroll down to view the list. [Exit] Returns to the Printer screen. [Details] Displays details about a selected file. [Select All Jobs] Selects all files stored in the machine. [Clear All] Clears all selections.
Page 409 Using the Print Job Function ❖ List Per User ID If you select [List Per User ID] from [Initial Print Job List], the following screen ap- pears: AJM007S [Clear] [Complete List] Deselects a selection. Displays all print jobs. User ID [List Per User ID] Displays user IDs who sent files to the Displays the print job list of each ID.
Page 410: Selecting The Initial Print Job List
Other Print Operations Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to display it. Selecting the Initial Print Job List Press the {User Tools/Counter} key. Press [Printer Features]. The Printer Features menu appears. On the [System] tab, press [Initial Print Job List].
Page 411: Printing From The Print Job Screen
Printing from the Print Job Screen Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the ma- chine's control panel.
Page 412 Other Print Operations Printing a Sample Print File The following procedure describes how to print a Sample Print file with the RPCS and the PCL 6/5e printer driver. For details about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
Page 413 Printing from the Print Job Screen Select the file you want to print, and press [Print]. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All]. To view details about a selected print file, press [Details].
Page 414 Other Print Operations Deleting Sample Print Files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. Press the {Printer} key to display the Printer screen. Press [Print Jobs].
Page 415: Locked Print
Printing from the Print Job Screen Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel.
Page 416 Other Print Operations Printing a Locked Print File The following procedure describes how to print a Locked Print file with the RPCS and the PCL 6/5e printer driver. For details about how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
Page 417 Printing from the Print Job Screen Select the file you want to print, and then press [Print]. The password screen appears. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All].
Page 418 Other Print Operations Deleting Locked Print Files Press the {Printer} key to display the Printer screen. Press [Print Jobs]. Press [Locked Print Job List]. A list of Locked Print files stored appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete, and then press [Delete].
Page 419: Hold Print
Printing from the Print Job Screen Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Important ❒ A Hold Print file cannot be stored if: •...
Page 420 Other Print Operations Printing a Hold Print File The following procedure describes how to print a Hold Print file with the RPCS and the PCL 6/5e printer driver. For information about how to print a Hold Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in- cluded as a PDF file in the supplied CD-ROM.
Page 421 Printing from the Print Job Screen Select the file you want to print, and press [Print]. The confirmation screen appears. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All].
Page 422: Stored Print
Other Print Operations Stored Print As print files are not deleted after printing is completed, sending the same print file every time is not necessary, effective when printing same files repeatedly. Important ❒ A Stored Print file cannot be stored if: •...
Page 423 Printing from the Print Job Screen Printing a Stored Print File The following procedure describes how to print a Stored Print file with the RPCS and the PCL 6/5e printer driver. For information about how to print a Stored Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in- cluded as a PDF file on the supplied CD-ROM.
Page 424 Other Print Operations Select the file you want to print, and press [Print]. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All]. To view details about a selected print file, press [Details].
Page 425 Printing from the Print Job Screen Deleting Stored Print Files Press the {Printer} key to display the Printer screen. Press [Print Jobs]. A list of print files stored in the machine appears. Press [Stored Print Job List]. A list of Stored Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed.
Page 426: Printing From The List Per User Id Screen
Other Print Operations Printing from the List Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs].
Page 427 Printing from the List Per User ID Screen Press [Print]. The confirmation screen appears. Press [Yes]. The selected files are printed. Press [No] to cancel printing. Note ❒ The confirmation screen displays the total number of files of the selected user ID to be printed.
Page 428: Printing All Print Jobs
Other Print Operations Printing All Print Jobs Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time.
Page 429 Printing from the List Per User ID Screen Note ❒ After printing is completed, Sample Print, Locked Print, and Hold Print files are deleted. ❒ You cannot select a print job that is not stored under the selected user ID. ❒...
Page 430: Form Feed
Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...
Page 431 Form Feed Canceling a Print Job Follow the procedure below for canceling the print job if the message prompting form feed appears. Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Delete the stored print jobs, and then cancel form feed. Press [Reset Current Job] to cancel the current print job, or [Reset All Jobs] to cancel all jobs.
Page 432: Canceling A Print Job
Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the display panel. Canceling a Print Job Using the Control Panel Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Press [Reset Current Job] or [Reset All Jobs].
Page 433: Windows - Canceling A Print Job From The Computer
Canceling a Print Job Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not com- pleted. Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.
Page 434: Checking The Error Log
Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
Page 435 Checking the Error Log Select the print file you want to check, and then press [Details]. A detailed error log appears. Press [UPrevious] or [TNext] to scroll the error files. Note ❒ Press [Exit] after checking the log. ❒ Press [Back to List] to return to the error log list. ❒...
Page 436: Spool Printing
Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks.
Page 437: User Defined Pages
User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. Important ❒ This function is available with the PCL 6/5e printer driver only. ❒ Depending on which options are installed on the machine, the PCL printer language is optional.
Page 438: Printing With The Finisher
Other Print Operations Printing with the Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. Important ❒ Make option settings for the machine using the printer driver when bidirec- tional communication is disabled.
Page 439: Staple
Printing with the Finisher Staple With the optional Finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: ASE001S Note ❒...
Page 440 Other Print Operations Stapling Precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages exceeds maximum for stapling. • If a paper size that cannot be stapled is selected. •...
Page 441: Punch
Printing with the Finisher Punch With the optional Finisher SR880 installed, sets can be punched individually when printing multiple sets. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: AEV031S Note ❒...
Page 442 Other Print Operations Punching Precautions Follow these precautions when using the punch function. Important ❒ To use this function, optional Finisher SR880 must be installed. ❖ Punch printing will be canceled under the following conditions: • When a paper type that cannot be punched is selected. •...
Page 443: Collate
Printing with the Finisher Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory or hard disk drive. The fol- lowings are the three types of Collate: Important ❒...
Page 444 Other Print Operations Rotating collate Every other print set is rotated by 90 degrees. AEU017S Important ❒ The Rotating Collate function requires two paper trays containing same size paper but in different orientations. ❒ If the output tray has shift function, Shift Collate will be applied even if Ro- tating Collate is selected.
Page 445: Covers
Covers Covers Using this function, you can insert covers and back sheets fed from a different tray to that of the main paper, and print on them. Important ❒ To use this function, Collate must be set. Rotating Collate cannot be set. ❒...
Page 446 Other Print Operations • Blank When printing one side: AEV018S When printing both sides: AEV033S ❖ Front and Back cover Prints the first and last page of the document as the cover and back cover pages. • Printing on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
Page 447 Covers Printing on both sides: Prints on both sides of the cover sheets when duplex printing is selected. • Front cover printed on both sides, back cover page face inside, and the number of pages is even AEV036S • Front cover printed on both sides, back cover page face inside, and the number of pages is odd AEV037S •...
Page 448 Other Print Operations • Blank When printing one side: AEV040S When printing both sides: AEV041S Note ❒ If [Auto Tray Select] is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation. There- fore, if the cover paper is set to the L orientation, the orientation of cover and body will be different.
Page 449: Chaptering
Chaptering Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No slip sheets The specified page is always printed on the same side as the first page.
Page 450: Inserting Chapter Slip Sheets
Other Print Operations Inserting chapter slip sheets Insert chapter slip sheets before the specified page. • Print Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. AJO023S • Blank AJO024S Note ❒...
Page 451: Slip Sheet
Slip Sheet Slip Sheet ❖ Inserting a slip sheet between each page • Print AEV019S • Blank AEU023S ❖ Inserting a slip sheet between OHP transparencies • Print AEV020S • Blank AEU024S...
Page 452 Other Print Operations Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒ The slip sheet should be the same size and orientation as the main paper. ❒...
Page 453: Saving And Printing Using The Document Server
4. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk. You can also edit and print documents as you want. Important ❒ Applications with their own drivers, such as PageMaker, do not support this function.
Page 454 Saving and Printing Using the Document Server...
Page 455: The Functions And Settings Of The Machine
5. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.
Page 456: List Of The Setting Items
The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following tables show Web Image Monitor items that can be viewed or mod- ified depending on the selected mode on the Web browser. Select one of the following modes to log on Web Image Monitor: •...
Page 457 List of the Setting Items Fax History Menu User mode Administrator mode Transmission Read Read Reception Read Read LAN-Fax Read Read Document Server User mode Administrator mode Read Read ❖ Address Book Menu User mode Administrator mode Address Book None Read/Modify ❖...
Page 458 The Functions and Settings of the Machine Printer User mode Administrator mode Read Read/Modify Menu User mode Administrator mode General None Read/Modify Administrator Tools None Read/Modify E-mail Settings None Read/Modify IP-Fax Settings None Read/Modify Gateway Settings None Read/Modify Parameter Settings None Read/Modify Interface...
Page 459: Telnet
List of the Setting Items Security Menu User mode Administrator mode Network Security None Read/Modify Access Control None Read/Modify IPP Authentication None Read/Modify SSL/TLS None Read/Modify Certificates None Read/Modify RC Gate Menu User mode Administrator mode Setup RC Gate None Read/Modify Update RC Gate Firmware None...
Page 460: Unix
The Functions and Settings of the Machine UNIX The following UNIX commands can be used with the machine: Device Option Value Function Summary binding longedge, shortedge, left, top, Specifies the binding direction for right duplex printing. copies Number of copies (1 - 999) Specifies the number of copies.
Page 461: Settings That Can Be Used With Postscript 3
List of the Setting Items Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed. Settings Selectable Items Collate: Off, On Dithering:...
Page 462 The Functions and Settings of the Machine...
Page 463: Appendix
6. Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications 600 × 600 dpi Resolution 300 × 300 dpi 200 × 200 dpi Printing speed Type 1: • 35 ppm Type 2: •...
Page 464: Options
Appendix Component Specifications Hard disk Storage capacity : 40 GB Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Cate- gory/Type5) cable. Depending on which type of options installed in the machine, the PCL printer lan- guage is optional. Note ❒ When using the USB Interface (Standard) with Mac OS 10.3.3, USB2.0 is sup- ported.
Page 465 Specifications ❖ Frequency range: • Inch version: 2412 - 2462 MHz (1 - 11 channels) • Metric version: 2412 - 2472 MHz (1 - 13 channels) ❖ Transmittable distance: 1 Mbps 400 m 2 Mbps 270 m 5.5 Mbps 200 m 11 Mbps 140 m Note ❒...
Page 466: Index
INDEX Bluetooth Connection IEEE 1284 Interface Board Type A Bluetooth Interface Unit Type 3245 IEEE 802.11b Interface Unit Type H Bypass Tray Initial Display custom size paper using Inserting Chapter Slip Sheets the control panel Installing the Printer Driver setting the paper size using Quick Install the control panel selected port...
Page 467 PageMaker Unauthorized Copy Control Parallel Connection data security for copying PDF Direct Print mask type PostScript 3 UNIX Printer Features Menu USB Connection Printer Language USB Printing Support Printing a PDF file directly User Defined Pages PDF direct print Using as a NetWare Print Server Printing Method /Remote Printer PDF direct print...
Page 468 D316-6503...
Page 469 The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 470 EN USA D316-6503...
Page 471 Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Using the Scanner Function Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 472 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 473 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 474 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 475 TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................2 Symbols ........................2 About the Scanner Functions................3 Display Panel......................4 Confirmation Displays ....................4 Scanner Features....................7 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail..............11 Outline of Sending Scan Files by E-mail..............11 Preparation for Sending by E-mail ................12 Registering E-mail Addresses in the Address Book..........
Page 476 Simultaneous Storage and Sending by Scan to Folder ........57 3. Storing Files Using the Scanner Function Before Storing Files.....................59 Outline of File Storage under the Scanner Function ..........59 Basic Operation for Storing Scan Files .............61 Specifying File Information for a Stored File ............63 Specifying a User Name ..................63 Specifying a File Name ....................64 Specifying a Password.....................65...
Page 477 6. Various Scan Settings Specifying Scan Settings ..................101 Items for Specifying Scan Settings..............102 Scan Type ......................102 Resolution ......................102 Image Density ......................102 Scan Size .......................103 Edit .........................111 Setting for Scanning Sides of Originals ............112 One-sided original ....................112 Two-sided original ....................112 Setting of Original Feed Type ................114 Original Orientation ....................114 Batch, SADF ......................116...
Page 479: Notice
Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 4500, Scanner Enhance Option Type 4500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
Page 480: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 481: About The Scanner Functions
About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to com- puters.
Page 482: Display Panel
Display Panel This section explains the two confirmation displays - Check Modes and Scanned Files Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net- work Delivery Scanner Screen".
Page 483 ❖ Check Modes ARQ003S [Prev.] Sender and Destinations list Press to return the initial scanner screen. Displays the sender and transmission or delivery destinations list. Transmission function icon Use [UPrev.] or [TNext] to scroll through Displays the icon of the transmission the list.
Page 484 ❖ Scanned Files Status ARQ004S Date/Time Sender Displays the time and date transmission Displays the sender name. was specified by this machine or the time File Name and date when Done, Error, or Cancelled Displays the stored file name of files that was confirmed.
Page 485: Scanner Features
Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ Scan Settings Items Description Default Scan Settings Make various basic settings, such as scan type, resolu- tion, image density, and scan size.
Page 486 ❖ Destination List Settings Items Description Destination List Display Priority 1 Select the default destination list from the machine's destination list or from the Destination List managed by the delivery server. This setting is available only when the Network Deliv- ery Scanner function is enabled by the ScanRouter de- livery software.
Page 487: Send Settings
❖ Send Settings Items Description TWAIN Standby Time Select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress. File Type Priority Select whether to send scanned originals as single- page files or as a multiple-page file. For single-page files, select either TIFF/JPEG or PDF.
Page 489: Sending Scan Files By E-Mail
1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.
Page 490: Preparation For Sending By E-Mail
Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- mail. Connect the machine to the network. Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b).
Page 491: E-Mail Screen
Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like ].
Page 492: Basic Operation For Sending Scan Files By E-Mail
Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen.
Page 493 Basic Operation for Sending Scan Files by E-mail If necessary, press [Return Receipt] to make settings for the Return Receipt function. If you select [Return Receipt], the selected e-mail sender will receive e-mail no- tification when his/her e-mail is opened by the recipient. If necessary, specify the e-mail subject.
Page 494 Sending Scan Files by E-mail Reference p.17 “Switching to the E-mail Screen” p.101 “Various Scan Settings” p.112 “Setting for Scanning Sides of Originals” p.114 “Setting of Original Feed Type” p.124 “Setting File Type and File Name” p.18 “Specifying E-mail Destinations” p.30 “Specifying the E-mail Message”...
Page 495: Switching To The E-Mail Screen
Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [ ] to switch to the E-mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [...
Page 496: Specifying E-Mail Destinations
Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly •...
Page 497 Specifying E-mail Destinations Selecting a destination from the list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen. If the target destination does not appear, take one of the following steps: •...
Page 498 Sending Scan Files by E-mail Using the number keys, enter the five-digit registration number assigned to the destination. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00003 Press the {3}, and then press the {q} key. Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it.
Page 499: Entering An E-Mail Address Manually
Specifying E-mail Destinations Enter the beginning of the destination name. To search by e-mail address, enter the beginning of the address. Press [OK]. Select a destination. Select [To], [Cc], or [Bcc]. Press [Exit]. Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. Press [Manual Input].
Page 500: Selecting Destinations By Searching An Ldap Server
Sending Scan Files by E-mail ❒ The e-mail address that is entered directly can be registered in the ma- chine’s address book. For details, see "Registering a Directly-Entered Des- tination in the Address Book". Reference p.143 “Sending E-mail” p.25 “Registering a Directly-Entered Destination in the Address Book” Selecting Destinations by Searching an LDAP Server You can search the LDAP server for an address and then specify that address as an e-mail destination.
Page 501 Specifying E-mail Destinations Press [Advanced Search]. Enter a character string related to the destination for a search condition such as [Name], [E-mail Address], [Fax Number], [Company Name], or [Department Name]. If you select a search condition setting, a soft keyboard appears. Enter a text string according to the search criteria.
Page 502 Sending Scan Files by E-mail Note ❒ The [Name], [E-mail Address], [Fax Destination], [Company Name], and [Depart- ment Name] search conditions that appear in [Advanced Search] are regis- tered in the LDAP server. ❒ If you specified [Search Options] on [Program / Change / Delete LDAP Server] un- der [System Settings], you can add a search condition for LDAP search on the [Advanced Search] screen.
Page 503: Registering A Directly-Entered Destination In The Address Book
Specifying E-mail Destinations Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also register a destination selected from the LDAP server. In the destination field, display the destination you want to register. Press [ProgDest].
Page 504: Specifying The E-Mail Sender
Sending Scan Files by E-mail Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...
Page 505: Using A Registration Number To Specify A Sender Name
Specifying the E-mail Sender Select the sender. Press [OK]. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma- chine's address book. Press [Attach Sender's Name]. Using the number keys, enter the five-digit registration number assigned to the sender.
Page 506: Selecting The Sender By Searching The Machine's Address Book
Sending Scan Files by E-mail Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s ad- dress book. Press [Attach Sender's Name]. Press [ To search by user name, press [User (Dest.) Name]. To search by e-mail address, press [E-mail Address].
Page 507: Specifying The E-Mail Subject
Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. The procedure to specify the subject “[Urgent] New product appearance” is ex- plained as an example here. Press [Subject / Message]. Press [Attach Subject]. Select the subject [Urgent].
Page 508: Specifying The E-Mail Message
Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a message from the list.
Page 509: Manual Entry Of A Message
Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. Press [Subject / Message]. Press [E-mail Message]. Press [Manual Input]. The soft keyboard appears. Enter the message. Press [OK] three times. Note ❒ For details about entering the text, see About This Machine. ❒...
Page 510: Simultaneous Storage And Sending By E-Mail
Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Press [Send & Store]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].
Page 511: Sending The Url By E-Mail
Sending the URL by E-mail Sending the URL by E-mail This section explains how to send the URL of a scanned file by e-mail. Use this function if network restrictions prevent you sending attachments by e-mail. In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method]. For details about specifying the setting, see General Settings Guide.
Page 512 Sending Scan Files by E-mail...
Page 513: Sending Scan Files By Scan To Folder
2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
Page 514 Sending Scan Files by Scan to Folder Sending files to an FTP server ZZZ510S This machine Client computer You can send scan files to FTP server You can browse scanned files saved to an folders. To send scan files to FTP server FTP server from a client computer.
Page 515: Preparation For Sending By Scan To Folder
Before Sending Files by Scan to Folder Sending files to a NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download files, a computer must be ers. To send scan files to NetWare fold- running the NetWare client and be ers, use the NCP protocol.
Page 516: Registering Destination Folders In The Address Book
Sending Scan Files by Scan to Folder Make the necessary network settings in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine’s IP address and subnet mask. •...
Page 517: Scan To Folder Screen
Before Sending Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Fold- The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].
Page 518: Basic Operations When Using Scan To Folder
Sending Scan Files by Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen.
Page 519 Basic Operations When Using Scan to Folder Note ❒ If you have selected more than one destination, you can press [UPrev.] or [TNext] next to the destination field to scroll through the destinations. ❒ To cancel a selected destination, press [UPrev.] or [TNext] to display the destination in the destination field, and then press the {Clear / Stop} key.
Page 520: Switching To The Scan To Folder Screen
Sending Scan Files by Scan to Folder Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [ ] to switch to the Scan to Folder screen.
Page 521: Specifying Scan To Folder Destinations
Specifying Scan to Folder Destinations Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine’s address book •...
Page 522 Sending Scan Files by Scan to Folder Selecting a destination registered in the destination list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
Page 523 Specifying Scan to Folder Destinations Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [ To search by destination name, press [Search by Dest. Name]. To search by path, press [Search by Folder Name].
Page 524: Sending Files To A Shared Network Folder
Sending Scan Files by Scan to Folder Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ You must create a shared folder on the client computer in advance. You can create the shared folder under Windows98/Me/2000/XP, WindowsNT4.0, Windows Server 2003, and Mac OS X.
Page 525 Specifying Scan to Folder Destinations Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Input] on the right side of the user name field to display the soft keyboard. Depending on the destination setting, enter the password for logging on to the client computer.
Page 526 Sending Scan Files by Scan to Folder Reference p.144 “Folder transmission” p.56 “Registering the Path to the Selected Destination in the Address Book” Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path.
Page 527 Specifying Scan to Folder Destinations Select the destination folder. When the selected folder has sub-folders, the sub-folders list appears. If you cannot find the destination folder, press [Up One Level], and then search for the folder at that level. Press [OK] twice. Note ❒...
Page 528: Sending Files To An Ftp Server
Sending Scan Files by Scan to Folder Sending Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server. Entering the path to an FTP server manually You can enter the path to an FTP server manually. Press [Enter Destination].
Page 529 Specifying Scan to Folder Destinations Press [OK]. Enter the user name according to the setting at the destination. Press [Manual Input] on the right side of the user name field to display the soft keyboard. Enter the password according to the setting at the destination. Press [Manual Input] for [Password] to display the soft keyboard.
Page 530: Sending Files To Netware Server
Sending Scan Files by Scan to Folder Sending Files to NetWare server This section explains how to specify destinations when sending files to NetWare server. The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment.
Page 531 Specifying Scan to Folder Destinations Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be \\tree\volume.con- text\folder".
Page 532 Sending Scan Files by Scan to Folder ❒ You can register the path to the destination in the machine’s address book. For details, see "Registering the Path to the Selected Destination in the Ad- dress Book". Reference p.144 “Folder transmission” p.56 “Registering the Path to the Selected Destination in the Address Book”...
Page 533 Specifying Scan to Folder Destinations Select the destination folder. Press [OK] twice. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Only folders that you have the read privileges for are displayed. ❒...
Page 534: Registering The Path To The Selected Destination In The Address Book
Sending Scan Files by Scan to Folder Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. In the destination field, display the destination you want to register.
Page 535: Simultaneous Storage And Sending By Scan To Folder
Simultaneous Storage and Sending by Scan to Folder Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Press [Send & Store]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].
Page 536 Sending Scan Files by Scan to Folder Reference p.63 “Specifying File Information for a Stored File” p.40 “Basic Operations When Using Scan to Folder” p.71 “Sending a Stored File”...
Page 537: Storing Files Using The Scanner Function
3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions.
Page 538 Storing Files Using the Scanner Function Note ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine’s control panel.
Page 539: Basic Operation For Storing Scan Files
Basic Operation for Storing Scan Files Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. Place originals. If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image density, or scan size.
Page 540 Storing Files Using the Scanner Function Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator.
Page 541: Specifying File Information For A Stored File
Specifying File Information for a Stored File Specifying File Information for a Stored File You can specify information for a stored file, such as user name, file name, and password. By specifying information for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file.
Page 542: Specifying A File Name
Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.
Page 543: Specifying A Password
Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.
Page 544: Displaying The List Of Stored Files
Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed.
Page 545 Displaying the List of Stored Files Keys for searching for files List of stored files Press to switch to the screens for search- Displays the list of stored files. ing for a file by user name or file name, or If the file is not displayed, press [UPrev.] to the screen for displaying all files.
Page 546: Searching The List Of Stored Files
Storing Files Using the Scanner Function Searching the List of Stored Files You can search for files from the stored files using the user name or file name. You can search the list of stored files by either of the following methods: •...
Page 547 Displaying the List of Stored Files Searching by file name You can search for a stored file by its file name. Press [Select Stored File]. Press [Search by File Name]. The soft keyboard appears. Enter the file name. It is necessary to distinguish between uppercase and lowercase letters. For information about how to enter characters, see About This Machine.
Page 548: Checking Stored Files From A Client Computer
Storing Files Using the Scanner Function Checking Stored Files from a Client Computer This section explains how to check a stored file from the client computer. Using DeskTopBinder Lite or Web Image Monitor, you can also display the files stored in the machine on a client computer. You can also check files stored under the copier, Document Server, and printer functions.
Page 549: Sending A Stored File
Sending a Stored File Sending a Stored File This section explains how to send a stored file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scan- ner. Note ❒ There are two methods of sending stored files. Settings made under [Scanner Features] determine which method is used.
Page 550 Storing Files Using the Scanner Function If necessary, switch to the e-mail, Scan to Folder, or network delivery scan- ner screen. For details about switching the screen, see "Switching to the E-mail Screen", "Switching to the Scan to Folder Screen", or "Switching to the Network Deliv- ery Scanner Screen".
Page 551: Managing Stored Files
Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the informa- tion for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.
Page 552: Changing Information For A Stored File
Storing Files Using the Scanner Function ❒ You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For details about Web Image Monitor, see Web Image Monitor Help. For de- tails about DeskTopBinder, see the manuals supplied with DeskTopBind- Changing Information for a Stored File You can change information for a stored file, such as [User Name], [File Name], and...
Page 553 Managing Stored Files Specify a new user name. The user names shown here are names that were registered on the [Adminis- trator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. Press [OK].
Page 554 Storing Files Using the Scanner Function Changing a file name You can change the file name of a stored file. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File]. Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the pass- word appears.
Page 555 Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File].
Page 556 Storing Files Using the Scanner Function Press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder.
Page 557: Delivering Scan Files
4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒...
Page 558: Preparing To Deliver A File
Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.
Page 559: Installing Desktopbinder Lite From The Supplied Cd-Rom
Before Delivering Files Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Man- ager and Utilities" CD-ROM. To view or receive files delivered to the in-trays, you must install DeskTopBind- er Lite on the client computer.
Page 560: Network Delivery Scanner Screen
Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].
Page 561: Basic Operation For Delivering Files
Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
Page 562 Delivering Scan Files If necessary, specify the e-mail subject. For details, see "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server". Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ By pressing [Manual Input] on the network delivery scanner screen, you can send a file by e-mail via the delivery server’s network.
Page 563 Basic Operation for Delivering Files Reference p.86 “Switching to the Network Delivery Scanner Screen” p.101 “Various Scan Settings” p.112 “Setting for Scanning Sides of Originals” p.114 “Setting of Original Feed Type” p.87 “Specifying Delivery Destinations” p.90 “Specifying the Sender” p.93 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv- ery Server”...
Page 564: Switching To The Network Delivery Scanner Screen
Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the net- work delivery scanner screen.
Page 565: Specifying Delivery Destinations
Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Destination List of the Delivery Server This section explains how to select destinations registered in the delivery serv- er’s Destination List. You can select a delivery destination registered in Destination List of the deliv- ery server by any of the following methods: •...
Page 566 Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the Scan- Router delivery software). For details about how to set Short IDs, see the manu- als supplied with the ScanRouter delivery software. Press [Registration No.].
Page 567 Specifying Delivery Destinations To search by destination name, press [Search by Dest. Name]. To search by comment, press [Search by Comment]. The soft keyboard appears. You can also search by combining [Search by Dest. Name] and [Search by Com- ment]. Enter the beginning of the destination name.
Page 568: Specifying The Sender
Delivering Scan Files Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e- mail via the delivery server. The sender you specify appears in the subject line of e-mail. You can specify the sender by any of the following methods: •...
Page 569: Selecting The Sender By Entering The Registration Number
Specifying the Sender Selecting the Sender by Entering the Registration Number Select a sender by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals sup- plied with the ScanRouter delivery software. Press [Attach Sender's Name].
Page 570: Selecting A Sender By Searching The Delivery Server's Destination List
Delivering Scan Files Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. Press [Attach Sender's Name]. Press [ To search by destination name, press [User (Dest.) Name]. To search by comment, press [Search by Comment].
Page 571: Specifying The Subject Of The E-Mail To Be Transmitted Via The Delivery Server
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by e- mail via the delivery server.
Page 572: Simultaneous Storage And Delivery
Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].
Page 573: Scanning Originals With The Network Twain Scanner
5. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan originals into a client computer over a net- work. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner.
Page 574: Outline Of The Network Twain Scanner
Scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple com- puters. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it.
Page 575: Preparing To Use The Network Twain Scanner
Before Using the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer.
Page 576: Installing The Twain Driver From The Supplied Cd-Rom
Scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer.
Page 577: Basic Network Twain Scanner Operation
Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter.
Page 578 Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.
Page 579: Various Scan Settings
6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make Scan settings. Press [Scan Settings]. Specify scan type, resolution, scan size, and other settings, as required. Press [OK].
Page 580: Items For Specifying Scan Settings
Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text (Print)] Standard originals containing mainly characters. Creates scanned images suitable for printing. ❖...
Page 581: Scan Size
Items for Specifying Scan Settings Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size 11 × 17L, 8 ×...
Page 582 Various Scan Settings Setting procedure of custom size when scanning an entire original This section explains how to set a custom size for scanning an entire original. To scan the entire area of an original, measure its dimensions on the surface of the original and enter them under Original Size (X1 and Y1) and Scan Area (X3 and Y3).
Page 583 Items for Specifying Scan Settings Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 17.0 inch and Y1 to 8.0 inch. Set Start Position (X2 and Y2) to 0 inch, and then press the {q} key. For example, set X2 and Y2 to 0 inch, and press the {q} key.
Page 584 Various Scan Settings ❒ To scan an original that is smaller than 5.5 inch, make settings as though you were scanning a section of an original that is larger than 5.5 inch. For example, to scan a CD label on the exposure glass, specify a size according to the chart below.
Page 585 Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then enter those values in the same order.
Page 586 Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF ARE016S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. Press [Scan Settings]. Press [Scan Size]. Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key.
Page 587 Items for Specifying Scan Settings Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key.
Page 588 Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original.
Page 589: Edit
Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in inch, a uniform width for dele- tion all around the original (top, bottom, left, and right sides). If you select [Diff.
Page 590: Setting For Scanning Sides Of Originals
Various Scan Settings Setting for Scanning Sides of Originals This section explains settings for scanning one- or two-sided originals. One-sided original This section explains the settings for scanning only one side of originals. Press [1 Sided Orig.]. Two-sided original This section explains the settings for scanning both sides of originals. Press [2 Sided Orig.].
Page 591 Setting for Scanning Sides of Originals If the last page of the last original is blank, in [Last Page], select [1 Side] or [2 Sides]. To skip the last page, select [1 Side]. To scan the last page as blank page, select [2 Sides]. Press [OK].
Page 592: Setting Of Original Feed Type
Various Scan Settings Setting of Original Feed Type This section explains the settings for original orientation, Batch/SADF, mixed sizes, divide, and stamp by pressing [Original Feed Type]. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen.
Page 593 Setting of Original Feed Type Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖...
Page 594: Batch, Sadf
Various Scan Settings ❒ When you specify Gray Scale for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for how to place originals. Originals placed in orientations that are not recommended in the table might appear incorrectly top/bottom oriented on client computer displays.
Page 595 Setting of Original Feed Type Select [Batch] or [SADF]. Press [OK]. Note ❒ For more details about procedures, see "Scanning Multiple Pages of Orig- inals as One File". ❒ If [SADF] is selected, scanning starts as soon as you place additional origi- nals in the ADF.
Page 596: Mixed Sizes
Various Scan Settings Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but differ- ent length. Press [Original Feed Type]. Press [Mixed Sizes] Press [OK].
Page 597: Divide
Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified num- ber of pages and then sending them. Press [Original Feed Type]. Press [Divide / Stamp], and then [Divide]. Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of.
Page 598: Stamp
Various Scan Settings Note ❒ If the last page of a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides]. For details, see "Two- sided original".
Page 599 Setting of Original Feed Type Press [Divide / Stamp], and then [Stamp]. Press [OK]. Note ❒ Last pages are stamped even if you selected not to scan the last page. ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption.
Page 600: Scanning Multiple Pages Of Originals As One File
Various Scan Settings Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multi- page file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [File Name / Type], select a multi-page file type.
Page 601 Scanning Multiple Pages of Originals as One File Press the {Start} key to scan originals. If [Batch] is selected, place additional originals, and then press the {Start} key. If [SADF] is selected, scanning starts automatically when you place additional originals. Repeat this step until all originals are scanned.
Page 602: Setting File Type And File Name
Various Scan Settings Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send.
Page 603: Setting File Name
Setting File Type and File Name Select a file type. Press [OK] twice. Reference p.139 “Scan Settings and File Types” Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc.
Page 604 Various Scan Settings Press [File Name]. The soft keyboard appears. Enter a file name. Press [OK] twice.
Page 605: Programs
Programs Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered.
Page 606: Recalling A Program
Various Scan Settings Press [OK]. The Program screen reappears. When the settings are successfully registered, m appears on the left side of the registered program number and the pro- gram name appears on the right side. The initial screen reappears after a mo- ment.
Page 607: Changing A Registered Program
Programs Changing a Registered Program To change the settings registered to a program: Press the {Program} key. ARR003S Press [B Recall]. Press the number of the program you want to change. Change settings of the program. Press the {Program} key. Press [m Register].
Page 608: Deleting A Program
Various Scan Settings Deleting a Program To delete a registered program: Press the {Program} key. ARR003S Press [Delete]. Press the number of the program you want to delete. Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: Press the {Program} key.
Page 609 Programs Enter a new program name. A program name can be entered using up to 40 characters. Press [OK]. The new program name appears briefly, and then the initial screen reappears.
Page 610: Scan Settings When Using Twain Scanner
Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made in the Scanner Control dialog box must match.
Page 611: When Scanning Originals Of Mixed Sizes Using Twain Scanner
Scan Settings When Using Twain Scanner ❖ ADF Original Orientation TWAIN Scanner Control Dialog Box Key top edge of original placed first top edge touches rear of ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
Page 612 Various Scan Settings...
Page 613: Appendix
7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned.
Page 614: When Using E-Mail, Folder Sending, Storing Or Network Delivery Function
Appendix When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship between resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text (Print)], [Text (OCR)], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3/297 ×...
Page 615: When Using As A Twain Scanner
Relationship between Resolution and Scan Size When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help.
Page 616 Appendix ❖ If [Gray Scale] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with in the table if Original Orientation is L. 1000 1100 1200 11×17 ×14) Legal (8 ×13 ×11) Letter (8 ×8 Note ❒ Enter size A7 (2.9 × 4.1 inches) directly.
Page 617: Scan Settings And File Types
Scan Settings and File Types Scan Settings and File Types This section explains about the relationship between the file type specified when scanning originals and the file type to which files are converted when sending by e-mail or Scan to Folder. ❖...
Page 618: Software Supplied On Cd-Rom
Appendix Software Supplied on CD-ROM This section explains the applications on the supplied "Scanner Driver and Util- ities" or "Scanner Driver/Font Manager and Utilities" CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.
Page 619: Desktopbinder Lite
Software Supplied on CD-ROM DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files created with applications, and existing scan files.
Page 620 Appendix ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder.
Page 621: Values Of Various Set Items For Transmission/Storage/Delivery Function
Values of Various Set Items for Transmission/Storage/Delivery Function Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
Page 622 Appendix Folder transmission The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac- ters on SMB ters Number of password charac-...
Page 623: Storage Function
Values of Various Set Items for Transmission/Storage/Delivery Function Storage Function The following table tells you the maximum values of the storage function set- tings. Item Maximum value Comments Number of file name characters 64 alphanumeric charac- On the control panel, the first 16 ters characters are displayed.
Page 624: Network Delivery Function
Appendix Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- This is the total number of char- ters ters acters selected from the list and the number of characters en-...
Page 625: Specifications
Specifications Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner function: 52 page/min (Original size: A4K, Scan Type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On, ITU-T No1 Chart, 1-side scanning) Scanning speed differs depending on the fol- lowing;...
Page 626: Index
INDEX Edit 1 Sided Orig. E-mail 2 Sided Orig. E-mail address E-mail destination destination list Address Book machine’s address book registration numbers Administrator Tools E-mail message Advanced search Entering an e-mail address Attach Subject Entering registration numbers Auto Detect Entering the path Auto Image Density Erase border Auto-run program...
Page 627 Screen e-mail network delivery scanner Scan to Folder NetWare stored files Network Delivery Search by comment Notice Searching by file name Searching by user name Searching the delivery server’s destination list One-sided original Searching the list of stored files Original feed type Searching the machine’s address book Selecting destinations Sender...
Page 628 Template size Text (OCR) Text / Photo Text (Print) TIFF TIFF/JPEG Transmission function folder transmission sending e-mail simultaneous transmission TWAIN Driver TWAIN scanner setting original orientation Two-sided original User name User Tools / Counter Values of various set items network delivery function storage function transmission function Web Image Monitor...
Page 629 Trademarks ® ® ® Adobe , PostScript , and Acrobat are trademarks of Adobe Systems Incorporated. ® Pentium is a registered trademark of Intel Corporation. ® NetWare is a registered trademark of Novell, inc. ® ® ® Microsoft , Windows , and Windows NT are registered trademarks of Microsoft Corporation.
Page 630 EN USA D316-6603...
Page 631: Network Guide
Network Guide Using a Printer Server Monitoring and Configuring the Printer Special Operations under Windows Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 632 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 633 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 634 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in- cludes descriptions of functions and settings that might not be available on this machine.
Page 635 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Setting Up the Machine on a Network..............2 Printer/LAN-Fax ......................2 Internet Fax ........................4 E-mail .........................7 Scan to Folder......................10 Network Delivery Scanner..................12 Network TWAIN Scanner ..................14 Document Server .....................16 1.
Page 636 Printer Status Notification by E-Mail..............52 Auto E-mail Notification....................53 On-demand E-mail Notification ................54 Mail authentication ....................55 On-demand E-mail Notification ................56 Remote Maintenance by telnet ................58 Using telnet ......................58 access ........................59 appletalk........................59 autonet ........................60 btconfig........................60 devicename......................61 dhcp .........................61 diprint ........................62 dns ...........................63 domainname ......................64 help ..........................65 hostname .........................65...
Page 637 3. Special Operations under Windows Printing Files Directly from Windows ..............107 Setup........................107 Using a Host Name Instead of an IP Address............107 Printing Commands....................109 4. Appendix When Using Windows Terminal Service / MetaFrame........111 Operating Environment ..................111 Supported Printer Drivers..................111 Limitations ......................112 Using DHCP......................114 Using AutoNet ......................115 Precautions ......................116...
Page 639: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 640: Setting Up The Machine On A Network
Setting Up the Machine on a Network This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the systems administrator, or after consult- ing with the systems administrator.
Page 641 Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- NW Frame Type SMB Computer Name SMB Work Group Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS...
Page 642: Internet Fax
Internet Fax Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name File Transfer SMTP Server SMTP Authentication...
Page 643 Interface Settings Ethernet File Transfer Fax E-mail Account Auto Specify Sender Name IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS...
Page 644 Interface Settings IEEE 802.11b (wire- File Transfer SMTP Server less LAN) SMTP Authentication POP before SMTP Reception Protocol POP3 / IMAP4 Set- tings Administrator's E- mail Address E-mail Communica- *3 *6 tion Port E-mail Reception In- terval Max. Reception E- mail Size E-mail Storage in Server...
Page 645: E-Mail
E-mail Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name File Transfer SMTP Server SMTP Authentication POP before SMTP...
Page 646 Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name Interface Set- Communication...
Page 647 Interface Settings IEEE 802.11b (wire- File Transfer SMTP Server less LAN) SMTP Authentication POP before SMTP Reception Protocol Administrator's E- mail Address E-mail Communica- tion Port Program / Change / Delete E-mail Mes- sage Program / Change / Delete Subject Scanner Recall Inter- val Time Number of Scanner...
Page 648: Scan To Folder
Scan to Folder Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name File Transfer Default User Name / Password (Send)
Page 649 Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name Interface Set- Communication...
Page 650: Network Delivery Scanner
Network Delivery Scanner Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name File Transfer Delivery Option Fax RX File Transmis-...
Page 651 Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name Interface Set- Communication...
Page 652: Network Twain Scanner
Network TWAIN Scanner Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name...
Page 653 Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name Interface Set- Communication...
Page 654: Document Server
Document Server Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name...
Page 655 Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol NCP Delivery Proto- Ethernet Speed LAN Type Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name Interface Set- Communication...
Page 657: Using A Printer Server
1. Using a Printer Server Preparing Printer Server This section explains how to configure the machine as a Windows network printer. The machine is configured to enabling network clients to use it. When the network printer is connected via SmartDeviceMonitor for Client, you can set the printing notification function to notify clients of the results of their print jobs.
Page 658 Using a Printer Server From the [Start] button on the task bar, point to [Programs], point to [SmartDe- viceMonitor for Client], and then click [Print Server Setting]. The print server setting dialog box appears. Select the [Notify client PCs of printout/data-transmission ] check box, and then click [OK].
Page 659: Using Netware
Using NetWare Using NetWare This section describes the setting procedure for network printers in the NetWare environment. In the NetWare environment, you can connect the machine as a “print server” or “remote printer”. Important ❒ IPv6 cannot be used on this function. ❖...
Page 660: Setting Up As A Print Server (Netware 3.X)
Using a Printer Server ❖ Printers listed by SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin lists printers connected to the network. If you cannot identify the machine you want to configure, print configuration page, and then check the machine name. Setting Up as a Print Server (NetWare 3.x) Follow the procedure below to connect the machine as a print server using Net- Ware 3.x.
Page 661: Setting Up As A Print Server (Netware 4.X, 5 / 5.1, 6 / 6.5)
Using NetWare • Job Timeout: When the interface board is used as a NetWare remote print- er, the printer cannot detect when a print job ends. Therefore, the printer terminates printing when a certain period of time has elapsed since it last received print data (i.e., when it has not received print data for a certain pe- riod of time).
Page 662: Using Pure Ip In The Netware 5 / 5.1 Or 6 / 6.5 Environment
Using a Printer Server Select the printer you want to configure, and then click [Finish]. A dialog box prompting you to perform the remaining configuration tasks in the Web browser appears. Click [OK], and then wait until Web Image Monitor starts automatically.
Page 663 Using NetWare In the [Available objects] box, click the volume in which the print queue is created, and then click [OK]. Check the settings, and then click [Create]. Select the object in which the printer is located, and then click [Create] on the [Object] menu.
Page 664: Setting Up As A Remote Printer (Netware 3.X)
Using a Printer Server Setting up using NIB Setup Tool Log on to the file server as an administrator or administrator equivalent. Start NIB Setup Tool from the [Start] menu. Click [Property Sheet], and then click [OK]. Select the printer you want to configure, and then click [Finish]. A dialog box prompting you to perform the remaining configuration tasks in the Web browser appears.
Page 665 Using NetWare Set up the network connection to a printer. On the [Available Options] menu, click [Print Server Information], and then press the {Enter} key. To create a new print server, press the {Insert} key, and then enter a print server name.
Page 666: Setting Up As A Remote Printer (Netware 4.X, 5 / 5.1, 6 / 6.5)
Using a Printer Server ❖ To quit CAREE: unload pserver ❖ To start CAREE: load pserver print_server_name Note ❒ If the printer works as configured, the message “Waiting for job” appears. Setting up using NIB Setup Tool Log on to the file server as a supervisor or supervisor equivalent. Start NIB Setup Tool from the [Start] menu.
Page 667 Using NetWare Setting up using NWadmin From Windows, start NWadmin. For details about NWadmin, see the NetWare manuals. Set up the network connection to a print queue. Select the object in which the print queue is located in the directory tree, and then click [Create] on the [Object] menu.
Page 668 Using a Printer Server In the [Available objects] box, click the queue you created, and then click [OK]. In the [Printers] area, click the printer you assigned, and then click [Printer Number] Enter the printer number, and then click [OK]. Check the settings, and then click [OK].
Page 669: Monitoring And Configuring The Printer
2. Monitoring and Configuring the Printer Using Web Image Monitor Using Web Image Monitor, you can check the machine status and change set- tings. ❖ Available operations The following operations can be remotely performed using Web Image Mon- itor from a client computer. •...
Page 670 Monitoring and Configuring the Printer Note ❒ To use Netscape Navigator with Secured Sockets Layer (SSL: an encryption protocol), use Netscape Navigator 7.0 or higher. ❒ Safari cannot be used on Mac OS X 10.4.1. ❒ If the previous versions of the Web browser above are used or JavaScript and cookies are not enabled with the Web browser used, display and operation problems may occur.
Page 671: Displaying Top Page
Using Web Image Monitor Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. Start your Web browser. Enter “http: //(machine's address)/” in the address bar of a Web browser. Top Page of Web Image Monitor appears. If the machine's host name has been registered on the DNS or WINS server, you can enter it.
Page 672: When User Authentication Is Set
Monitoring and Configuring the Printer When user authentication is set Login (using Web Image Monitor) Follow the procedure below to log on when user authentication is set. Click [Login]. Enter a login user name and password, and then click [OK]. Note ❒...
Page 673: About Menu And Mode
Using Web Image Monitor About Menu and Mode There are two modes available with Web Image Monitor: user mode and admin- istrator mode. Displayed Items may differ depending on the machine type. ❖ About User Mode In the user mode, machine status, settings, and print job status can be viewed, but the machine settings cannot be changed.
Page 674: Access In The Administrator Mode
Monitoring and Configuring the Printer ❖ Administrator Mode In the administrator mode, you can configure various machine settings. AJL134S Status Configuration Machine status, including the amount Make system settings for the machine, of remaining paper in paper trays and interface settings, and security. the amount of remaining toner, is dis- Reset Printer Job played.
Page 675: Displaying Web Image Monitor Help
Using Web Image Monitor Displaying Web Image Monitor Help When using Help for the first time, clicking either [Help] in the header area or the icon marked “?” in the display area makes the following screen appear, in which you can view Help in two different ways, as shown below: ❖...
Page 676: Using Smartdevicemonitor For Admin
Monitoring and Configuring the Printer Using SmartDeviceMonitor for Admin Using SmartDeviceMonitor for Admin, you can monitor the network printers. Also, you can change the configuration of the network interface board using TCP/IP or IPX/SPX. Important ❒ IPv6 cannot be used on this function. ❖...
Page 677: Installing Smartdevicemonitor For Admin
Using SmartDeviceMonitor for Admin ❖ Available operations The following functions are available: • Limits settings done from the control panel, and disables changes made to certain items. • Enables selection of paper type loaded in the machine. • Switches to, and comes out of Energy Saver mode. •...
Page 678: Changing The Network Interface Board Configuration
Monitoring and Configuring the Printer After reading through its contents, click [Next >]. Follow the instructions on the screen. A message appears when the installation is completed. Click [OK]. A message about restarting the computer may appear. Restart the computer to complete installation.
Page 679: Locking The Menus On The Machine's Control Panel
Using SmartDeviceMonitor for Admin Locking the Menus on the Machine's Control Panel Follow the procedure below to lock the menus on the machine's control panel. Start SmartDeviceMonitor for Admin. On the [Group:] menu, point to [Search Device], and then click [TCP/IP], [IPX/SPX] or [TCP/IP SNMPv3].
Page 680: Managing User Information
Monitoring and Configuring the Printer In the list, select a machine whose configuration you want to change. On the [Tools] menu, point to [Device Settings], and then click [Select Paper Type]. A Web browser opens and the window for entering the login user name and password for the Web Image Monitor administrator appears.
Page 681 Using SmartDeviceMonitor for Admin Enter the user name and password, and then click [OK]. For details about the user name and password, consult your network admin- istrator. User Management Tool starts. Note ❒ For details about User Management Tool, see SmartDeviceMonitor for Ad- min Help.
Page 682 Monitoring and Configuring the Printer Click [OK]. The number of pages printed is reset to 0. On the [Edit] menu, click [Apply Settings]. Changes are applied to information on the [User Page Count] tab. Click [Exit] on the [File] menu to quit User Management Tool. Restricting Functions Follow the procedure below to restrict use of individual functions.
Page 683: Configuring The Energy Saver Mode
Using SmartDeviceMonitor for Admin Note ❒ For details about setting restrictions, see SmartDeviceMonitor for Admin Help. Configuring the Energy Saver Mode Follow the procedure below to configure Energy Saver mode. Start SmartDeviceMonitor for Admin. On the [Group:] menu, point to [Search Device], and then click [TCP/IP], [IPX/SPX] or [TCP/IP SNMPv3].
Page 684: Checking The Machine Status
Monitoring and Configuring the Printer On the [Tools] menu, click [NIB Setup Tool]. A Web browser opens and the dialog box for entering the login user name and password for the Web Image Monitor administrator appears. NIB Setup Tool starts when the network interface board is default. Follow the instructions on the screen.
Page 685: Changing Names And Comments
Using SmartDeviceMonitor for Admin Quit SmartDeviceMonitor for Admin. Note ❒ For details about items in the dialog box, see SmartDeviceMonitor for Ad- min Help. Changing Names and Comments Follow the procedure below to change the names and comments of the machine. Start SmartDeviceMonitor for Admin.
Page 686: Load Fax Journal
Monitoring and Configuring the Printer Load Fax Journal Start SmartDeviceMonitor for Admin. On the [Group:] menu, point to [Search Device], and then click [TCP/IP], [IPX/SPX] or [TCP/IP SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change. If you are using TCP/IP SNMP v3, enter the user authentication.
Page 687: Managing Address Information
Using SmartDeviceMonitor for Admin Enter the login user name and password, and then click [Login]. For details about the login user name and password, consult your network administrator. Spool Printing Job List appears in the Web Image Monitor. To delete the Spool Printing Job, select the document you want to delete and then click [Delete].
Page 688: Using Smartdevicemonitor For Client
Monitoring and Configuring the Printer Using SmartDeviceMonitor for Client To view the status of machines using SmartDeviceMonitor for Client, configure SmartDeviceMonitor for Client beforehand. Monitoring Printers Follow the procedure below to monitor the machine using SmartDeviceMonitor for Client. Right-click the SmartDeviceMonitor for Client icon, point to [Properties], and then click [Option...].
Page 689: When Using Ipp With Smartdevicemonitor For Client
Using SmartDeviceMonitor for Client When Using IPP with SmartDeviceMonitor for Client When using IPP with SmartDeviceMonitor for Client, note the following: • The network printer can only receive one print job from SmartDeviceMonitor for Client at a time. While the network printer is printing, another user cannot access it until the job is finished.
Page 690: Printer Status Notification By E-Mail
Monitoring and Configuring the Printer Printer Status Notification by E-Mail Whenever a paper tray becomes empty or paper is jammed, an e-mail alert is is- sued to the registered addresses to notify the printer status. For this notification, you can make the e-mail notification settings. Notification timing and e-mail content can be set.
Page 691: Auto E-Mail Notification
Printer Status Notification by E-Mail Enter the login user name and password, and then click [Login]. For details about the login user name and password, consult your network administrator. In the menu area, click [Configuration]. Click [E-mail] on the [Device Settings] area. Make the following settings: •...
Page 692: On-Demand E-Mail Notification
Monitoring and Configuring the Printer Click [Logout]. Quit Web Image Monitor. On-demand E-mail Notification Click [Configuration] in the menu area, and then click [On-demand E-mail Notifi- cation] on the [Device Settings] area. The dialog box for making notification settings appears. Make the following settings: •...
Page 693: Mail Authentication
Printer Status Notification by E-Mail Mail authentication You can configure mail authentication to prevent illegal use of the mail server. ❖ SMTP Authentication Specify SMTP authentication (PLAN, LOGIN, CRAM-MD5, and DIGEST- MD5). When mail is sent to the SMTP server, authentication is performed using the SMTP AUTH protocol by prompting the mail originator to enter the user name and password.
Page 694: On-Demand E-Mail Notification
Monitoring and Configuring the Printer On-demand E-mail Notification To use on-demand e-mail notification, perform the following configuration tasks in Web Image Monitor. In the menu area, click [E-mail]. Make the following settings: • E-mail Notification E-mail Address: Enter the address using alphanumeric characters.
Page 695 Printer Status Notification by E-Mail ❖ Subject field coding examples Coding example Action devicestatus?request=sysconfig&for- The device's system configuration informa- mat=text&lang=en tion will be sent in an English text format. devicestatus?request=sysconfig The device's system configuration informa- tion will be sent in a preset format and lan- guage.
Page 696: Remote Maintenance By Telnet
Monitoring and Configuring the Printer Remote Maintenance by telnet Important ❒ Remote Maintenance should be password-protected so that access is allowed to administrators only. ❒ The password is the same as the one of Web Image Monitor administrator. When the password is changed using “mshell”, other passwords change also. ❒...
Page 697: Access
Remote Maintenance by telnet access Use the “access” command to view and configure access control. You can also specify two or more access ranges. ❖ View settings msh> access ❖ Configuration msh> access range “start-address end-address” • The star mark represents a target number between 1 and 5. (Up to five ac- cess ranges can be registered and selected.) Example: to specify accessible IP addresses between 192.168.0.10 and 192.168.0.20:...
Page 698: Autonet
Monitoring and Configuring the Printer autonet Use the “autonet” command to configure AutoNet parameters. ❖ View settings The following command displays the current AutoNet settings: msh> autonet ❖ Configuration You can configure AutoNet settings. msh> autonet {on|off} • {on} means “active” and {off} means “inactive”. ❖...
Page 699: Devicename
Remote Maintenance by telnet devicename Use the “devicename” command to display and change the printer name. ❖ View settings msh> devicename ❖ Printer name configuration msh> devicename name “string” • Enter a printer name using up to 31 alphanumeric characters. •...
Page 700: Diprint
Monitoring and Configuring the Printer ❖ DNS server address selection msh> dhcp dnsaddr {dhcp | static} • Specify whether to obtain the DNS server address from the DHCP server or use the address set by a user. • To obtain the DNS server address from the DHCP server, specify “dhcp”. To use the address set by a user, specify “static”.
Page 701 Remote Maintenance by telnet ❖ Specifying the number of concurrent connections msh> diprint con {multi | single} • The above command specifies the number of concurrent diprint connec- tions. Specify “multi” for multiple connections or “single” for a single con- nection.
Page 702: Domainname
Monitoring and Configuring the Printer ❖ CNAME registration msh> dns cname {on|off} • You can specify whether to register CNAME. • {on} means “active” and {off} means “inactive”. • The CNAME registered is the default name beginning with rnp. CNAME cannot be changed.
Page 703: Help
Remote Maintenance by telnet ❖ Setting the Domain Name msh> domainname “interface_name” name “domain name” • A domain name can be entered using up to 63 alphanumeric characters. • The Ethernet interface and IEEE 802.11b interface will have the same do- main name.
Page 704: Ifconfig
Monitoring and Configuring the Printer ❖ Initializing the printer name for each interface msh>hostname “interface_name” clear name ifconfig Use the “ifconfig” command to view and configure TCP/IP (IP address, subnet mask, broadcast address, default gateway address) for the printer. ❖ View settings msh>...
Page 705: Info
Remote Maintenance by telnet Note ❒ To get the above addresses, contact your network administrator. ❒ Use the default configuration if you cannot obtain setting addresses. ❒ The IP address, subnet mask and broadcast address are the same as that for the ethernet interface and IEEE 802.11b interface.
Page 706: Netware
Monitoring and Configuring the Printer ❖ IPP user configuration Configure IPP users according to the following messages: msh> ipp user The following message appears: msh> Input user number (1 to 10): Enter the number, user name, and password. msh> IPP user name:user1 msh>...
Page 707: Passwd
Remote Maintenance by telnet ❖ SAP interval msh> netware “sap_interval” ❖ Setting login mode for file server msh> netware login server ❖ Setting login mode for NDS tree msh> netware login tree ❖ Setting login mode for NDS tree name msh>...
Page 708: Prnlog
Monitoring and Configuring the Printer prnlog Use the “prnlog” command to obtain printer log information. ❖ Print logs display msh> prnlog • Display 20 previous print jobs. msh> prnlog “ID Number” • Specify the ID number of the displayed print log information to display ad- ditional details about a print job.
Page 709: Route
Remote Maintenance by telnet ❖ IP TTL setting msh> rendezvous ip ttl {1-255} You can specify the IP TTL (the number of routers a packet can pass through). Note ❒ The default is 255. ❖ Resetting the computer name and location information You can reset the computer name and location information.
Page 710: Set
Monitoring and Configuring the Printer ❖ Adding IP Routing Table msh> route add {host|net} “destination” “gateway” • Adds a host or network route to “destination”, and a gateway address to “gateway” in the table. • Specify the IP address to destination and gateway. •...
Page 711 Remote Maintenance by telnet msh> set ssl msh> set nrs msh> set rfu msh> set ipp msh> set http msh> set rendezvous msh> set nbt msh> set ssdp ❖ Configuration • Enter “up”to enable protocol, and enter “down” to disable protocol. You can set the protocol to “active”...
Page 712: Show
Monitoring and Configuring the Printer show Use the “show” command to display network interface board configuration settings. ❖ View settings msh> show • If “-p” is added, you can view settings one by one. Reference p.95 “Configuring the Network Interface Board” Use “slp”...
Page 713 Remote Maintenance by telnet ❖ Deleting Computer Name msh> smb clear comp ❖ Deleting Group Name msh> smb clear group ❖ Deleting Comment msh> smb clear comment ❖ View Protocol msh> smb protocol snmp Use the “snmp” command to display and edit SNMP configuration settings such as the community name.
Page 714 Monitoring and Configuring the Printer ❖ Deleting community name msh> snmp “number” clear name ❖ Access type configuration msh> snmp “number” type “access_type” Access type Type of access permission not accessible read read only write read and write trap user is notified of trapmessages ❖...
Page 715 Remote Maintenance by telnet ❖ sysContact setting msh> snmp contact ❖ Deleting sysContact msh> snmp clear contact ❖ SNMP v1v2 function configuration msh> snmp v1v2 {on|off} • Specify “on” to enable, and “off” to disable. ❖ SNMP v3 function configuration msh>...
Page 716: Sntp
Monitoring and Configuring the Printer ❖ Configuring SNMP v3 encryption msh> snmp v3priv {auto|on} • Set “auto” for automatic encryption configuration • Set “on” for mandatory encryption configuration. sntp The printer clock can be synchronized with a NTP server clock using Simple Network Time Protocol (SNTP).
Page 717: Spoolsw
Remote Maintenance by telnet spoolsw Use the “spoolsw” command to view and configure Job Spool settings. You can only specify diprint, ipp, ftp, and smb(TCP/IP) protocol. • The “spoolsw” command for configuring Job Spool settings is available only when the optional hard disk is installed. ❖...
Page 718: Status
Monitoring and Configuring the Printer status Use the “status” command to display the printer status. ❖ view messages msh> status Reference p.101 “System Log Information” syslog Use the “syslog” command to display the information stored in the printer's sys- tem log. ❖...
Page 719: Web
Remote Maintenance by telnet Use the “web” command to display and configure parameters on Web Image Monitor. ❖ View Settings msh> web ❖ URL Configuration You can set URLs linked by clicking [URL] on Web Image Monitor. Specify “1” or “2” for x as the number corresponding to the URL. Up to two URLs can be registered and specified.
Page 720: Wiconfig
Monitoring and Configuring the Printer wiconfig Use the “wiconfig” command to make settings for IEEE 802.11b. ❖ View settings msh> wiconfig ❖ View IEEE 802.11b settings msh> wiconfig cardinfo • If IEEE 802.11b is not working correctly, its information is not displayed. ❖...
Page 721 Remote Maintenance by telnet Parameter Value configured key [ “key value” ] val [1|2|3|4] You can specify the WEP key when entering in hexadecimal. With a 64-bit WEP, you can use 10 digit hex- adecimals. With a 128-bit WEP, you can use 26 digit hexadecimals.
Page 722: Wins
Monitoring and Configuring the Printer Parameter Value configured rate [auto|11m|5.5m|2m|1m] You can set the IEEE 802.11b transmitting speed. The speed you specify here is the speed at which data is sent. You can receive data at any speed. auto: automatically set (default) 11m: 11 Mbps fixed 5.5m: 5.5 Mbps fixed 2m:2 Mbps fixed...
Page 723 Remote Maintenance by telnet ❖ NBT (NetBIOS over TCP/IP) Scope ID Selection You can specify the NBT scope ID. msh> wins “interface_name” scope “scope ID” • The scope ID can be entered using up to 31 alphanumeric characters. • Be sure to specify the interface. •...
Page 724: Snmp
Monitoring and Configuring the Printer SNMP The SNMP agent operating on UDP and IPX is incorporated into the built-in Eth- ernet board and optional IEEE 802.11b interface unit of this printer. Using the SNMP manager, you can get information about the printer. Important ❒...
Page 725: Getting Printer Information Over The Network
Getting Printer Information over the Network Getting Printer Information over the Network This section explains details of each item displayed in the printer status and in- formation. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Current Printer Status The printer status can be checked using the following commands: •...
Page 726 Monitoring and Configuring the Printer Messages Description Cover Open: Right Cover The right cover is open. Cover Open: Upper Right Cover The upper right cover is open. Data Size Error The data size error occurred. Empty: Black Toner The black toner cartridge is almost empty. Energy Saver Mode The machine is in Energy Saver Mode.
Page 727 Getting Printer Information over the Network Messages Description Full: Internal Tray 2 Internal tray 2 is full. Full: Waste Toner Waste toner is full. Hex Dump Mode It is a hex dump mode. Immed. Trans. not connected It did not connect directly with the other party of the transmission.
Page 728 Monitoring and Configuring the Printer Messages Description Memory Low: Fax Scanning Memory shortage has occurred while transmitting the fax. Memory Low: Scanning Memory shortage has occurred while the scanner was working. Miscellaneous Error Other error has occurred. Mismatch: Paper Size Indicated paper tray does not contain paper of select- ed size.
Page 729 Getting Printer Information over the Network Messages Description Not Detected: Tray 3 (LCT) The large capacity tray (tray 3) is not correctly set. Not Detected: Tray 4 Tray 4 is not correctly set. Not Detected: WasteToner Bottle Waste toner bottle is not correctly set. Not Reached, Data Deleted Unreached job is deleted.
Page 730 Monitoring and Configuring the Printer Messages Description Replace Transfer Cleaning Unit It is time to replace the transfer cleaning unit. SD Card Authentication failed SD card authentication failed. Setting Remotely The RDS setting is being processed. Skipped due to Error Skipped the error.
Page 731: Printer Configuration
Getting Printer Information over the Network Printer configuration You can check the printer configuration using telnet. This section explains the checking procedure for input/output tray and printer language. • UNIX: Use the “info” command and “rsh”, “rcp”, and “ftp” parameters. •...
Page 732: Understanding The Displayed Information
Monitoring and Configuring the Printer Understanding the Displayed Information This section explains how to read status information returned by the network in- terface board. Print Job Information Use the following command to display print job information: • UNIX: Use the “info” command and “rsh”, “rcp”, and “ftp”, parameters. •...
Page 733: Configuring The Network Interface Board
Understanding the Displayed Information Item Description Result Print Request Result Communication Result • OK Print was completed normally. However, the print result may not be as required due to printer problems. • NG Printing was not completed normally. • Canceled An “rcp“, or “rsh“...
Page 734 Monitoring and Configuring the Printer Item Description NVRAM version Device name Comment Location Contact Soft switch AppleTalk AppleTalk settings Mode Object Type Zone TCP/IP TCP/IP settings Mode telnet diprint http ftpc snmp autonet rendezvous ssdp EncapType DHCP Host name Address Network...
Page 735 Understanding the Displayed Information Item Description Broadcast DNS Domain Gateway Access Control settings AccessRange[X] X can be set between 1 and 5. Time server Time settings Time Zone Time server polling time SYSLOG server Websys settings Home page URL[1] Home page linkname[1] Home page URL[2] Home page linkname[2] Help page URL...
Page 736 Monitoring and Configuring the Printer Item Description Computer name Comment Share name[1] Protocol SCSI print Bidi IEEE 802.11b IEEE 802.11b settings Host Name DHCP Address Network Broadcast BDNS Domain Communication Mode SSID Channel range Channel Authentication TX Rate Encyption key DNS settings Server[X] X can be set between 1 and 3.
Page 737 Understanding the Displayed Information Item Description WINS WINS settings ether Primary WINS Secondary WINS wlan Primary WINS Secondary WINS Bluetooth Bluetooth settings Bluetooth mode Bluetooth connection mode SSDP SSDP settings UUID Profile UPnP UPnP settings Rendezvous Rendezvous settings Computer Name (cname) Local Hostname<ether>...
Page 738 Monitoring and Configuring the Printer Item Description AuthFree Authfree settings AuthFreeEntry[X] X can be set between 1 and 5. Parallel Shell mode Remote maintenance tool mode...
Page 739: Message List
Message List Message List This is a list of messages that appear in the machine's system log. The system log can be viewed using the “syslog” command. System Log Information Use the following command to display the system log information: •...
Page 740 Monitoring and Configuring the Printer Message Problem and solutions centrod is disabled. Communication via parallel connection is un- available because centrod is disabled in the se- curity mode. Enable centrod in the security mode. Cannot create service connection (In the remote printer mode) Connection to the file server has not been established.
Page 741 Message List Message Problem and solutions Established SPX Connection with PServer, (In the remote printer mode) Connection to the (RPSocket=<socketnumber>, connID=<con- print server has been established. nection ID>) exiting The lpd service has ended and the system is exiting the process. Exit pserver (In the print server mode) The print server function is disabled because the necessary...
Page 742 Monitoring and Configuring the Printer Message Problem and solutions phy release file open failed. Replacing the network interface board is re- quired. Contact your sales or service repre- sentative. Print queue <print queue name> cannot be (In the print server mode) The print queue serviced by printer 0, <print server name>...
Page 743 Message List Message Problem and solutions SMTPC: failed to connect smtp server. time- Connection to the SMTP server failed due to out. timeout. This could be because the specified SMTP server name is incorrect, or no connec- tion to the network has been established, or the network configuration is incorrect, so there is no response from the SMTP server.
Page 744 Monitoring and Configuring the Printer Message Problem and solutions The print server received error <error Login to the file server failed. The print server number> during attempt to log in to the net- is not registered or a password is specified. work.
Page 745: Special Operations Under Windows
3. Special Operations under Windows Printing Files Directly from Windows You can print files directly using Windows commands. For example, you can print PostScript files for PostScript 3. ❖ Windows 95/98/Me You can print files directly using ftp command. ❖ Windows 2000/XP, Windows Server 2003, Windows NT 4.0 You can print files directly using rcp and ftp command.
Page 746 Special Operations under Windows In other cases Add the IP address and host name of the network printer to the hosts file on the computer used for printing. Methods of addition vary depending on operating systems. Windows 95/98/Me Copy \WINDOWS\HOSTS.SAM to the same directory and name it “HOSTS”...
Page 747: Printing Commands
Printing Files Directly from Windows Printing Commands The following explains printing operations using the “rcp”, and “ftp” commands. Enter commands using the command prompt window. The location of the com- mand prompts varies depending on operating systems: • Windows 95/98 [Start] - [Programs] - [MS-DOS Prompt] •...
Page 748 Special Operations under Windows Reference For details about registering the printer's host name in the hosts file, see p.107 “Using a Host Name Instead of an IP Address” Use the “put” or “mput” command according to the number of files to be printed. ❖...
Page 749: Appendix
4. Appendix When Using Windows Terminal Service / MetaFrame The following explains how to use Windows Terminal Service and Maintenance. Operating Environment The following operating systems and MetaFrame versions are supported. ❖ Windows NT Server 4.0 Terminal Server Edition • MetaFrame 1.8 SP3 / FR1+SP3 / SP4 •...
Page 750: Limitations
Appendix Limitations The following limitations apply to the Windows Terminal Service environment. These limitations are built in Windows Terminal Service or MetaFrame. ❖ Windows Terminal Service In the Windows Terminal Service environment, some of the printer driver’s functions is unavailable. In an environment where Windows Terminal Serv- ice is installed, some of the printer driver’s functions is unavailable, even if any function of Windows Terminal Service is not used.
Page 751 When Using Windows Terminal Service / MetaFrame ❖ MetaFrame's [Printer driver replication] Using [Printer driver replication] can distribute printer drivers across all servers in a server farm. We strongly recommend testing this function in your net- work environment before using it for your work. •...
Page 752: Using Dhcp
Appendix Using DHCP You can use the printer in a DHCP environment. You can also register the print- er NetBIOS name on a WINS server when it is running. ❖ When a static IP address is set for both interfaces •...
Page 753: Using Autonet
Using DHCP Note ❒ Printers that register the printer NetBIOS name on a WINS server must be configured for the WINS server. ❒ Supported DHCP servers are Microsoft DHCP Server included with Win- dows 2000 Server, Windows Server 2003, and Windows NT 4.0, and the DHCP server included with NetWare and UNIX.
Page 754: Precautions
Appendix Precautions Please pay attention to the following when using the network interface board. When configuration is necessary, follow the appropriate procedures below. Connecting a Dial-Up Router to a Network When using NetWare (file server) If the NetWare file server and printer are on opposite sides of a router, packets are sent back and forth continuously, possibly incurring communications charg- es.
Page 755 Precautions When Using Network Utility If the machine is connected to a network, observe the following points when set- ting up the machine or changing settings: For more details, see the operating instructions and Help for ScanRouter V2 Pro- fessional and DeskTopBinder Lite/Professional. ❖...
Page 756: Netware Printing
Appendix NetWare Printing Form feed You should not configure form feed on NetWare. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer might not work properly. If you want to change form feed settings, always con- figure them using Windows.
Page 757: When The Optional Ieee 802.11B Interface Unit Is Installed
Precautions When the optional IEEE 802.11b interface unit Is Installed When using the wireless LAN interface on the network, note the following: ❖ When moving the machine Detach the antennas when relocating the machine locally. After moving the machine, reattach the antennas, ensuring that: •...
Page 758: Information About Installed Applications
Appendix Information about Installed Applications ® BSAFE ® • This product includes RSA BSAFE cryptographic or security protocol soft- ware from RSA Security Inc. • RSA is a registered trademark and BSAFE is a registered trademark of RSA Security Inc. in the United States and/or other countries. •...
Page 759: Specifications
Specifications Specifications Interface 100BASE-TX, 10BASE-T, IEEE 802.11b Frame type EthernetII, IEEE 802.2, IEEE 802.3, SNAP Printer (LAN-Fax) TCP/IP DIPRINT IPX/SPX (NetWare) AppleTalk Internet Fax TCP/IP SMTP IMAP Network Scanner TCP/IP SMTP Document Server TCP/IP HTTP Management Function TCP/IP SNMP HTTP TELNET (mshell) DHCP LDAP...
Page 760 Appendix To use IPP and SMB, use the SmartDeviceMonitor for Client port. To use IPP under Windows XP, Windows Server 2003, use the Standard IPP port. To use IPP under Windows 98, Windows 2000, Windows NT, use Smart- DeviceMonitor for Client. Appletalk can be used when the PostScript 3 module is installed.
Page 761: Index
INDEX Access Control Locking the Menus on the machine's Control Panel appletalk Auto E-mail Notification AutoNet Autonet Mail authentication Managing User Information message Bluetooth Changing the Network Interface Board netware Configuration NetWare 5/5.1 Changing the Paper Type NetWare 6/6.5 Configuring the Energy Saver Mode Notify by e-mail function DHCP On-demand E-mail Notification...
Page 762 TCP/IP address Setting a Password telnet Types of Menu Configuration and Mode Setting Up as a Print Server Web Image Monitor Setting Up as a Remote Printer Setup show Using a Host Name Instead of an IP SmartDeviceMonitor for Admin Address SNMP snmp...
Page 763 The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. UPnP is a trademark of the UPnP Implementers Corporation. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 764 GB GB EN USA D313-6700...
Page 765 PostScript 3 Supplement Windows Configuration Mac OS Configuration Using PostScript 3 Printer Utility for Mac Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 766 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 767 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 768 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript 3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite •...
Page 769 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Windows Configuration Using the DeskTop Binder-SmartDeviceMonitor for Client Port.......3 Installing DeskTop Binder-SmartDeviceMonitor for Client .........3 Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - TCP/IP)....4 Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - IPP) .....5 Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)......7 Installing the PostScript 3 Printer Driver (Windows 2000 - IPP) ........8...
Page 770 2. Mac OS Configuration Mac OS........................51 Installing the PostScript 3 Printer Driver and PPD File ..........51 Setting Up PPD Files ....................52 Setting Up Options ....................52 Installing Adobe Type Manager ................53 Installing Screen fonts....................54 Changing to EtherTalk .....................55 Mac OS X ......................56 Installing the PPD Files ....................56 Setting Up the PPD File ...................
Page 771 4. Printer Utility for Mac Installing Printer Utility for Mac................97 Starting Printer Utility for Mac ................98 Mac OS ........................98 Mac OS X.........................98 Printer Utility for Mac Functions ................99 Downloading PS Fonts...................100 Displaying Printer's Fonts..................100 Deleting Fonts ......................101 Initializing the Printer Disk..................101 Page Setup ......................102 Printing Fonts Catalog....................102 Printing Fonts Sample....................102...
Page 773: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 775: Windows Configuration
1. Windows Configuration Using the DeskTop Binder- SmartDeviceMonitor for Client Port Installing DeskTop Binder-SmartDeviceMonitor for Client Important ❒ To install DeskTop Binder-SmartDeviceMonitor for Client under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Ad- ministrator.
Page 776: Installing The Postscript 3 Printer Driver (Windows 95 / 98 / Me - Tcp/Ip)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - TCP/IP) Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts. Select an interface language, and then click [OK]. The default interface language is English. The printer driver with the selected language will be installed.
Page 777: Installing The Postscript 3 Printer Driver (Windows 95 / 98 / Me - Ipp)
Using the DeskTop Binder-SmartDeviceMonitor for Client Port Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], enter the IP address or host name of the machine, and then click [OK].
Page 778 Windows Configuration Specify whether or not to print a test page, and then click [Finish]. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties].
Page 779: Installing The Postscript 3 Printer Driver (Windows 2000 - Tcp/Ip)
Using the DeskTop Binder-SmartDeviceMonitor for Client Port Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive.
Page 780: Installing The Postscript 3 Printer Driver (Windows 2000 - Ipp)
Windows Configuration Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows 2000 - IPP) Important ❒...
Page 781: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003 - Tcp/Ip)
Using the DeskTop Binder-SmartDeviceMonitor for Client Port Enter a name for identifying the printer in [IPP Port Name]. Use a name dif- ferent from the name of any existing port. If a name is not specified here, the address entered in the [Printer URL] box be- comes the IPP port name.
Page 782: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003 - Ipp)
Windows Configuration Click [Next >]. Click [Local printer attached to this computer], and then click [Next >]. Click [Create a new port:]. Click [SmartDeviceMonitor], and then click [Next >]. Click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. Select the printer you want to use, and then click [OK].
Page 783 Using the DeskTop Binder-SmartDeviceMonitor for Client Port Select an interface language, and then click [OK]. The default interface language is English. The printer driver with the selected language will be installed. The English printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.
Page 784: Installing The Postscript 3 Printer Driver (Windows Nt 4.0 - Tcp/Ip)
Windows Configuration Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows NT 4.0 - TCP/IP) Important...
Page 785: Installing The Postscript 3 Printer Driver (Windows Nt 4.0 - Ipp)
Using the DeskTop Binder-SmartDeviceMonitor for Client Port Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. Specify whether or not to share the printer, and then click [Next >]. Specify whether or not to print a test page, and then click [Finish].
Page 786 Windows Configuration In the [Printer URL] box, enter “http://(printer's address)/printer”as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://(printer's address)/printer” (Internet Ex- plorer 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer...
Page 787: Changing The Port Settings For Desktop Binder-Smartdevicemonitor For Client
Using the DeskTop Binder-SmartDeviceMonitor for Client Port Changing the Port Settings for DeskTop Binder- SmartDeviceMonitor for Client Follow the procedure below to change the DeskTop Binder-SmartDeviceMoni- tor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 95 / 98: Open the [Printers] window from the [Start] menu.
Page 788 Windows Configuration How to enable Recovery/Parallel Printing If no settings on the [Recovery/Parallel Printing] tab are available, follow the proce- dure below. Start DeskTop Binder-SmartDeviceMonitor for Client, and then right-click the DeskTop Binder-SmartDeviceMonitor for Client icon on the taskbar. Click [Extended Features Settings], and then select the [Set Recovery/Parallel Printing for each port] check box.
Page 789: Using The Standard Tcp/Ip Port
Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". Click [Next >] Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
Page 790: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Windows Configuration Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. Specify whether or not to share the printer, and then click [Next >]. Specify whether or not to print a test page, and then click [Next >]. Click [Finish].
Page 791 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". Click [Next >] Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
Page 792: Using The Lpr Port
Windows Configuration Using the LPR Port Installing the PostScript 3 Printer Driver (Windows 2000) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts.
Page 793: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Using the LPR Port Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe”...
Page 794: Installing The Postscript 3 Printer Driver (Windows Nt 4.0)
Windows Configuration Click [Next >]. Specify whether or not to print a test page, and then click [Next >]. Click [Finish]. The printer driver installation starts. Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help.
Page 795 Using the LPR Port Check that the name of the machine whose driver you want to install is se- lected, and then click [Next >]. Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. Specify whether or not to share the printer, and then click [Next >].
Page 796: Using As The Windows Network Printer
Windows Configuration Using as the Windows Network Printer Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me) Important ❒ If you print from a print server connected to the printer using the SmartDe- viceMonitor port, the client cannot use Recovery Printing and Parallel Print- ing.
Page 797: Installing The Postscript 3 Printer Driver (Windows 2000)
Using as the Windows Network Printer Installing the PostScript 3 Printer Driver (Windows 2000) Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. ❒ If you print from a print server connected to the printer using the SmartDe- viceMonitor port, the client cannot use Recovery Printing and Parallel Print- ing.
Page 798: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. ❒ If you print from a print server connected to the printer using the SmartDe- viceMonitor port, the client cannot use Recovery Printing and Parallel Print- ing.
Page 799: Installing The Postscript 3 Printer Driver (Windows Nt 4.0)
Using as the Windows Network Printer Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe”...
Page 800 Windows Configuration Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.
Page 801: Using As The Netware Print Server / Remote Printer
Using as the NetWare Print Server / Remote Printer Using as the NetWare Print Server / Remote Printer When using the PostScript 3 Printer Driver Important ❒ In an IPv6 environment, Netware servers cannot be used. Follow the procedure below to set up the PostScript 3 printer driver. In the [Printers] or [Printers and Faxes] window, open the printer properties.
Page 802: Installing The Printer Driver Using Usb
Windows Configuration Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Important ❒ Make sure that machine is connected to the computer's USB ports using the USB interface cable. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress.
Page 803 Installing the Printer Driver Using USB Check the location, and then click [Next >]. USB Printing Support is installed. Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB001" port is added to the [Printers] window.
Page 804: Windows 2000 - Usb
Windows Configuration Windows 2000 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB" port is added to the [Printers] window. If the printer driver is not installed, follow the plug-and-play instructions of the printer to install it from the CD-ROM provided.
Page 805: Windows Xp, Windows Server 2003 - Usb
Installing the Printer Driver Using USB Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB"...
Page 806: Troubleshooting For Using Usb
Windows Configuration Troubleshooting for using USB Problems Solutions The machine is not automatically rec- Turn off the power of the machine, reconnect the USB ognized. cable, and then turn it on again. Windows has already configured the Open Windows' Device Manager, and then, under [Uni- USB settings.
Page 807: Printing With Parallel Connection
Printing with Parallel Connection Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me) Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive.
Page 808: Installing The Postscript 3 Printer Driver (Windows 2000)
Windows Configuration Installing the PostScript 3 printer driver (Windows 2000) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts.
Page 809: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Printing with Parallel Connection Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts.
Page 810: Installing The Postscript 3 Printer Driver (Windows Nt 4.0)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows NT 4.0) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts.
Page 811: Printing With Bluetooth Connection
Printing with Bluetooth Connection Printing with Bluetooth Connection Supported Profiles ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. •...
Page 812 Windows Configuration Start 3Com Bluetooth Connection Manager. Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. On the [Tool] menu, click [COM port]. Check that the message "Bluetooth Serial Client (COMx) " appears under Client Ports.
Page 813 Printing with Bluetooth Connection Configuring Security Mode Settings Start 3Com Bluetooth Connection Manager. On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.
Page 814: If A Message Appears During Installation
Windows Configuration If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [Install Printer]. For Windows 95 / 98 / Me, Windows 2000 and Windows NT 4.0: On the [Start] menu, point to [Settings], and then click [Printers].
Page 815: Making Option Settings For The Printer
Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Set up option settings when bidirectional communications are disabled. Important ❒ Under Windows 2000 / XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder.
Page 816: Setting Up The Printer Driver
Windows Configuration Setting Up the Printer Driver Windows 95 / 98 / Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making printer default settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.
Page 817: Windows 2000 - Accessing The Printer Properties
Setting Up the Printer Driver Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒...
Page 818 Windows Configuration Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 819: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 820 Windows Configuration Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.
Page 821: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 822 Windows Configuration Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application.
Page 823: Mac Os Configuration
2. Mac OS Configuration Mac OS This section explains how to configure a Mac OS to use EtherTalk and USB. The following explains how to configure Mac OS 9.1. If you are not using Mac OS 9.1, see the manual of the Mac OS you are using for details Important ❒...
Page 824: Setting Up Ppd Files
Mac OS Configuration PPD Files Double-click the CD-ROM drive icon. Double-click the [Mac OS 8 and 9] folder. Double-click the [Printer Descriptions] folder. Double-click the folder of the language you are using. Open the [Disk1] folder. Drag the PPD file and the plugin file into [Printer Descriptions] in [Extensions] under [System Folder].
Page 825: Installing Adobe Type Manager
Mac OS Select the option you want to set up, and then select an appropriate setting for it. Click [OK]. The list of options closes. Click [OK]. The [Chooser] dialog box appears. Close the [Chooser] dialog box. Note ❒ If the option you want to select is not displayed, PPD files may not be set up correctly.
Page 826: Installing Screen Fonts
Mac OS Configuration Installing Screen fonts Follow the procedure below to install screen fonts. The screen fonts described below can be found in the [Fonts] folder on the CD- ROM. Start a Mac OS. Insert the CD-ROM into the CD-ROM drive. The CD-ROM drive icon appears.
Page 827: Changing To Ethertalk
Mac OS Changing to EtherTalk Follow the procedure below to configure to a Mac OS to use EtherTalk. Open [Control Panel], and then double-click the AppleTalk icon. On the [Connect via:] pop-up menu, click [Ethernet]. If you change zones, select a name on the [Current zone:] pop-up menu. Close the AppleTalk control panel.
Page 828: Mac Os X
Mac OS Configuration Mac OS X This section explains how to configure a Mac OS X to use EtherTalk, USB and TCP/IP. Follow the procedure below to configure Mac OS X 10.3.8. If you are not using Mac OS X 10.3.8, see the manual of the Mac OS X you are using for details. Important ❒...
Page 829: Setting Up Options
Mac OS X Select the printer, and then select its manufacturer from the [Printer Model:] pop-up menu. Under Mac OS X 10.4 or later, select the printer you are using from the [Print Using] popup menu. A list of printer types appears. Select the PPD file for the model you are using, and then click [Add].
Page 830: Using Bonjour (Rendezvous)
Mac OS Configuration Select the connected printer from the list of printer models, and then click [Add]. Quit Printer Setup Utility. Note ❒ When printing with a USB connection to a Macintosh computer, printer language does not change automatically. Use the control panel on this printer to change printer language to [Auto Detect] or [PS] before printing.
Page 831: Changing To Ethertalk
Mac OS X Changing to EtherTalk Follow the procedure below to configure a Mac OS X to use EtherTalk. Important ❒ You need an administrator name and a password (phrase). For details, con- sult your network administrator Open [System Preference], and then click the Network icon. Click [Built-in Ethernet] in the [Show:] list box.
Page 832: Configuring The Printer
Mac OS Configuration Configuring the Printer Use the control panel to enable AppleTalk. (The default is active.)
Page 833: Using Postscript
3. Using PostScript 3 Setting Up Options To use installed options correctly, first set up the printer driver. If the options are not recognized, you cannot use them, even though they are physically installed. The procedure to set up a printer driver varies depending on the operating sys- tem.
Page 834 Using PostScript 3 Reference See p.43 “Making Option Settings for the Printer”, p.52 “Setting Up Options” or p.57 “Setting Up Options” for the installation method appropriate to your printing environment.
Page 835: Printing A Document
Printing a Document Printing a Document This documentation describes the specific printer functions and menus that are added by installing the PPD file. For more information about the functions and menus of the Windows 95 / 98 / Me PostScript printer driver, see the printer driver's Help.
Page 836: Job Type
Using PostScript 3 Job Type Use this to select the type of print job. The following table shows the tabs or menus where you can select this function. Windows 95 / 98 / Me [Job Type:] on the [Setup] tab. Windows 2000 / XP, Windows Serv- [Job Type:] on the [Job Log] tab in the Printing Preferences er 2003...
Page 837 Printing a Document ❖ Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Note ❒ The “User ID” can contain up to eight alphanumeric (a- z, A- Z, 0- 9) char- acters.
Page 838 Using PostScript 3 How to Use Sample Print Follow the procedure below to print a document using the Sample Print func- tion. Windows 95 / 98 / Me In the application, on the [File] menu, click [Print]. The [Print] dialog box appears. Select the printer, and then click [Properties].
Page 839 Printing a Document Enter the new number of sets using the number keys. If you do not want to change the set quantity, perform the following step. You can enter up to 999 sets. Press {Clear/Stop} to correct any entry mistakes. When multiple files are selected without setting a quantity, 1 page less than the minimum number of all settings is applied.
Page 840 Using PostScript 3 Set the number of copies to two or more, and then start the printing from the application's [Print] dialog box. The sample print job is sent to the machine, and one set is printed. Check the printed output to make sure the settings are correct. If the settings are correct, perform the following steps to print the remaining sets.
Page 841 Printing a Document Mac OS / Mac OS X In the application, on the [File] menu, click [Print...]. The [Print] dialog box appears. Set the number of copies to two or more. The sample print job is sent to the machine, and one set is printed. In the pop-up menu, click [Job Log].
Page 842 Using PostScript 3 Note ❒ Press [Stop] to cancel printing. ❒ When printing finishes, the stored file is deleted. ❒ To cancel printing, press [Exit]. Then, press [Job Reset]. After it has started, the file is deleted. ❒ If there is a print job outstanding, this is printed before the sample print job.
Page 843 Printing a Document In the [Job Type:] list, click [Locked Print]. Click [Details...]. In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A- Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box. The user ID associates the user with his / her jobs.
Page 844 Using PostScript 3 ❒ If the application has a collate option, make sure it is not selected before sending a print job. The printer driver automatically collates Locked Print jobs by default. If the collate option is selected in the application's [Print] di- alog box, there may be more prints than required.
Page 845 Printing a Document Enter the password using the number keys, and then press [OK]. A confirmation screen appears. A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again. When multiple print files are selected, the machine prints only files that cor- respond to the entered password.
Page 846 Using PostScript 3 Select the file you want to print by pressing it. Press [Print]. The password screen appears. Enter the password using the number keys, and then press [OK]. A confirmation screen appears. A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again.
Page 847 Printing a Document Press [Yes]. After the file is deleted, the printer screen reappears. Note ❒ Press [No] to cancel the delete request. How to Use Hold Print Follow the procedure below to print a document using the Hold Print function. Windows 95 / 98 / Me In the application, on the [File] menu, click [Print].
Page 848 Using PostScript 3 Press [Print]. A confirmation screen appears. Press [Yes]. The hold print file is printed. Note ❒ Press [Stop] to cancel printing. ❒ To cancel printing, press [Exit]. Then, press [Job Reset]. After it has started, the file is deleted. ❒...
Page 849 Printing a Document Press [Print Jobs]. A list of print files stored in the machine appears. Press [Hold Print Job List]. A list of hold print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs may not be displayed.
Page 850 Using PostScript 3 Press [Print Jobs]. A list of print files stored in the machine appears. Press [Hold Print Job List]. A list of hold print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs may not be displayed.
Page 851 Printing a Document How to Use Stored Print Follow the procedure below to print a document using the Stored Print function. Windows 95 / 98 / Me In the application, on the [File] menu, click [Print]. The [Print] dialog box appears. Select the printer, and then click [Properties].
Page 852 Using PostScript 3 Press [Print]. A confirmation screen appears. If you have already set a password, proceed to the following step. Enter a password using the number keys on the password screen, and then press [OK] A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again.
Page 853 Printing a Document In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A- Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box. File Name can also be set. The user ID associates the user with his / her job. You can assign a password to a saved document, but password assignment is not mandatory.
Page 854 Using PostScript 3 Note ❒ Press [Stop] to cancel printing. ❒ To cancel printing, press [Exit]. Then, press [Job Reset]. After it has started, the file is deleted. ❒ Stored Print files sent to the machine are not deleted unless you delete them in the machine or select [Auto Delete Stored Print Jobs] (see "System", Printer Reference).
Page 855 Printing a Document Select the file you want to print by pressing it. Press [Print]. A confirmation screen appears. If you have already set a password, proceed to the following step. Enter a password using the number keys on the password screen, and then press [OK] A confirmation screen will appear if the password is not entered correctly.
Page 856 Using PostScript 3 How to Use Document Server Follow the procedure below to print a document using the Document Server function. Important ❒ An optional hard disk drive is required to use the Document Server function. Windows 95 / 98 / Me In the application, click [Print] on the [File] menu.
Page 857: User Code
Printing a Document Start the printing from the application's [Print] dialog box. Mac OS / Mac OS X Important ❒ If you are using Mac OS X 10.1.x, this function cannot be used. If you are using Mac OS X 10.2.x or higher, the Job Type function can be used. In the application, on the [File] menu, click [Print...].
Page 858: Paper Selection
Using PostScript 3 Paper Selection All Pages and Destination Tabs Use this to select the media type and input tray. Important ❒ This function is for Windows 95 / 98 / Me only. Reference For details about the [All Pages] and [Destination] tabs. See the printer driver's Help.
Page 859: Print Size
Printing a Document ❖ Prompt User Print is performed with the size of document to be printed unchanged. ❖ Nearest Size and Scale If the paper size is smaller than the selected paper size, the driver reduces the print size. If the paper size is larger than the size of document to be printed, print is not to fit the paper size.
Page 860: Duplex Printing
Using PostScript 3 Duplex Printing Use this function to select duplex printing. Important ❒ To use this function, the optional duplex unit must be installed on the ma- chine. The following table shows the tabs or menus where you can select this function. Windows 95 / 98 / Me [Duplex:] on the [Setup] tab.
Page 861 Printing a Document Note ❒ If you are using a Mac OS, click to select the button that means “Flip on Long Edge” or “Flip on Short Edge”. Windows NT 4.0 ❖ None Disables Duplex Printing. ❖ Short Side Prints output so that you can open it to the short edge when bound along the short edge.
Page 862: Collate
Using PostScript 3 Collate Use this function to enable collation. With this feature, the machine can efficient- ly print collated sets of multiple-page documents. Important ❒ To use this function, a memory unit of at least 192 MB or hard disk drive must be installed on the machine.
Page 863: Paper Type
Printing a Document Paper Type Use this to select the paper type. The following table shows the tabs or menus where you can select this function. Windows 95 / 98 / Me [Type:] on the [Paper] tab. Windows 2000 / XP, Windows Serv- [Media:] on the [Paper/Quality] tab in the Printing Prefer- er 2003 ence dialog box.
Page 864: Staple
Using PostScript 3 Staple Use this function to staple sheets of printed paper together. Important ❒ When stapling, use the finisher option. See General Setting Guide or Printer Reference. The following table shows where you can select this function. Windows 95 / 98 / Me [Staple:] on the [Setup] tab.
Page 865: Watermark Text
Printing a Document Watermark Text Select the Watermark Text type. Windows 2000 / XP, Windows Serv- [Watermark Text:] on [Printer Features] on [Advanced...] on er 2003 the [Paper/Quality] or [Layout] tab in the Printing Prefer- ences dialog box. Windows NT 4.0 [Watermark Text:] on [Printer Features] on [Document Op- tions] on the [Advanced] tab in the Document Defaults di- alog box.
Page 866: Watermark Angle
Using PostScript 3 Watermark Angle Select the Watermark angle. Important ❒ This item is only for portrait, not for landscape. Windows 2000 / XP, Windows Serv- [Watermark Angle:] on [Printer Features] on [Advanced...] on er 2003 the [Paper/Quality] or [Layout] tab in the Printing Prefer- ences dialog box.
Page 867: Dithering
Printing a Document Dithering Use this to set the Image Rendering mode. The following table shows the tabs or menus where you can select this function. Windows 95 / 98 / Me [Dithering:] in the [Print Quality] tab. Windows 2000 / XP, Windows Serv- [Dithering:] on [Printer Features] on [Advanced...] on the [Pa- er 2003 per/Quality] or [Layout] tab in the Printing Preferences di-...
Page 868 Using PostScript 3 ❖ Off Disables image smoothing. ❖ On Performs image smoothing unconditionally. ❖ Auto Performs image smoothing automatically for images that have a resolution less than 25% of supported printer resolution. ❖ Less than 90 ppi - Less than 300 ppi Performs image smoothing only when the image has an image resolution (pixels per inch) less than the respective value you have selected in the list.
Page 869: Printer Utility For Mac
4. Printer Utility for Mac By using Printer Utility for Mac, you can download fonts, change the name of the printer and so on. Installing Printer Utility for Mac Follow these steps to install Printer Utility for Mac on the machine. Important ❒...
Page 870: Starting Printer Utility For Mac
Printer Utility for Mac Starting Printer Utility for Mac The following instructions describe how to start Printer Utility for Mac. Mac OS Important ❒ Before starting Printer Utility for Mac, make sure the printer is selected in [Chooser] on the Apple menu. Double-click the Printer Utility for Mac icon.
Page 871: Printer Utility For Mac Functions
Printer Utility for Mac Functions Printer Utility for Mac Functions Printer Utility for Mac functions are described below. ❖ File menu • [Download PS Fonts...] Download fonts (PostScript Type 1) to the printer. See p.100 “Download- ing PS Fonts”. • [Display Printer's Fonts...] Display and delete the fonts in printer memory and the printer's hard disk drive.
Page 872: Downloading Ps Fonts
Printer Utility for Mac Downloading PS Fonts You can download the PS fonts to the printer's memory or hard disk drive. Important ❒ The following procedures to download the fonts assume that you are a sys- tem administrator. If you are not, be sure to consult your system administra- tor.
Page 873: Deleting Fonts
Printer Utility for Mac Functions Note ❒ The fonts displayed in italics are the default fonts. Deleting Fonts You can delete fonts from the printer's memory or hard disk drive. Important ❒ You cannot delete the fonts displayed in italic. Select [Display Printer's fonts] on the [File] menu.
Page 874: Page Setup
Printer Utility for Mac Page Setup You can set the paper size on which to print “Print Fonts Catalogue” and “Prints Fonts Sample”. Select [Page Setup...] on the [File] menu. Choose the paper size. Printing Fonts Catalog Print the names of fonts available on the printer. Select [Print Fonts Catalogue] on the [File] menu.
Page 875: Restarting The Printer
Printer Utility for Mac Functions Mac OS On the [File] menu, click [Rename Printer...]. In the [New Name:] filed enter a new name. Click [Rename]. The printer name is changed. Click [OK]. On the Apple menu, click [Chooser]. Click the [AdobePS] icon. Select the printer whose name you changed, and then close the [Chooser] di- alog box.
Page 876: Downloading Postscript Files
Printer Utility for Mac Downloading PostScript Files You can download a Postscript file to the printer. Select [Download PostScript File...] on the [Utility] menu. Select the file name to download and click the file name, and then click [Open]. Type the log file name, and then click [Save]. The selected file is downloaded.
Page 877: Displaying The Printer Status
Printer Utility for Mac Functions Mac OS X On the [Utility] menu, click [Select Zone...]. The zone to which the printer belongs and the available zone list appear. Select the zone which you want to locate the printer in, and then click [Change].
Page 878: Launching The Dialogue Console
Printer Utility for Mac Launching the Dialogue Console You can create and edit a PostScript file for printing, and then download it to the printer. Important ❒ “Launch Dialogue Console” is recommended for users with an understand- ing of PostScript. ❒...
Page 879 INDEX Changing to EtherTalk Job Type Collate Launching the Dialogue Console Deleting a Hold Print File Deleting a Locked Print File Deleting a Sample Print File Mac OS Deleting a Stored Print File Mac OS X Deleting Fonts Destination Tray Displaying Printer's Fonts Displaying the Printer Status Page Setup...
Page 880 User Code Watermark Using Bonjour Watermark Angle Mac OS X Watermark Font Using USB Interface Watermark Size Mac OS X Watermark Style Watermark Text Windows 2000 printer properties, PostScript 3 Windows 95/98/Me printer properties, PostScript 3 Windows NT 4.0 document defaults, PostScript 3 printer properties, PostScript 3 Windows Server 2003 printer properties, PostScript 3...
Page 881 Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 882 EN USA GB GB D313-6701...