Page 1: Operating Instructions
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide” before using the machine. FAX Option Type 3045 Facsimile Reference <Advanced Features>...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 4 ❖ Scanner Reference (PDF file - CD-ROM 1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”. •...
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ... 1 Symbols ...1 Names of Major Functions ...2 1. Transmission Mode Sending at a Specific Time (Send Later) ... 3 Sender Settings... 5 Priority Transmission ... 8 Confidential Transmission...
Page 6 Information Boxes ... 42 Information Boxes ...42 Storing Documents in Information Boxes...42 Printing Information Box Documents...44 Deleting Information Box Documents...45 4. Other Transmission Features Handy Dialing Functions...47 Chain Dial...47 (Example) 01133-1-555333...47 Redial ...47 Advanced Features...49 SUB Code ...49 SID Code ...50 SEP Code ...50 PWD Code...52 Transfer Request ...52...
Page 7 5. Reception Features Reception...83 Immediate Reception ...83 Memory Reception ...84 Substitute Reception ...85 Receiving documents unconditionally ...85 Receiving documents according to parameter-specified settings ...86 Reception Functions ... 87 Transfer Station...87 Transfer Result Report ...88 Transfer Result Report (transfer request by e-mail) ...89 Forwarding Received Documents ...90 Routing Received Documents with SUB Code ...91 Transferring Received Documents...92...
Page 8 Setting LAN-Fax Driver Properties...110 Setting print properties ...110 Making Settings for Option Configuration...111 Basic Transmission ...112 Specifying options ...115 Confirming transmission results by e-mail... 117 LAN-Fax Result Report ...118 Printing and Saving ...118 Editing Address Book...118 Editing Fax Cover Sheets ...120 Creating a cover sheet ...120 Attaching a created cover sheet ...
Page 9 9. Administrator Setting Administrator Tools List ...155 Using Administrator Settings ...157 Programming, Changing, and Deleting Standard Messages ...157 Storing, Changing, and Deleting an Auto Document ... 158 Deleting an Auto Document...159 Programming, Changing and Deleting a Scan Size... 160 Deleting a scan size ... 161 Printing Journal ...
Page 10 10.Solving Operation Problems If an Error Report Is Printed...201 Turning Off the Main Power / In the Event of Power Failure... 202 If an Error Occurs While Using Internet Fax ... 203 Error Mail Notification...203 Error Report (E-Mail)... 203 Server-Generated Error E-mail ...203 11.Appendix Connecting the Machine to a Telephone Line and Telephone ...
Page 11: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine without following the instruc- tions under this symbol.
Page 12: Names Of Major Functions
Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) Internet Fax • Internet Fax (by specifying an IP address) IP-Fax...
Page 13: Transmission Mode
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take ad- vantage of off-peak telephone charges without having to be by the machine at the time.
Page 14 Transmission Mode Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒ Press [Economy Time] to specify the economy time. ❒ When entering numbers small- er than 10, add a zero at the be- ginning.
Page 15: Sender Settings
Sender Settings This function tells receivers the fax sender's identity. If the sender's e-mail address is regis- tered in the destination list, the send- er can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 16 Transmission Mode Note ❒ If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. Confirm the selected sender, and then press [OK]. Select [On] or [Off] for the Stamp Sender Name.
Page 17 Press [OK]. The display returns to that of step Note ❒ The selected sender's name ap- pears above [Sender Settings]. The sender name is displayed in up to 14 characters, followed by an ellipsis (. . . ). Press [OK]. The standby display appears.
Page 18: Priority Transmission
Transmission Mode Priority Transmission Documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several documents are queued in memory, the next document will not be sent immediately. However, by using this function you can have your docu- ment sent before other queued docu- ments.
Page 19: Confidential Transmission
Confidential Transmission If you want to limit who views your document, use this function. The doc- ument is stored in memory at the oth- er end and not printed until an ID is entered. There are two types of Confidential Transmission: ❖...
Page 20 Transmission Mode Default ID A Check that [Default ID] is select- ed, and then press [OK]. Note ❒ To cancel Confidential Trans- mission, press [Cancel]. The display returns to that of step Override ID A Select [ID Override]. B Enter the Confidential ID (4-digit number) using the number keys, and then press [OK].
Page 21: Polling Transmission
Polling Transmission Use Polling Transmission to leave an original in the machine memory for others to pick up. The document is sent when the other party calls you Preparation Before using ID Polling Transmis- sion, you must register a Polling ID.
Page 22 Transmission Mode ❒ Polling Transmission Clear Report allows you to verify Polling Trans- mission has taken place. See p.13 “Polling Transmission Clear Re- port”. ❒ You can program one of the Quick Operation keys with operations for this function. Using this key allows you to omit step B.
Page 23: Polling Transmission Clear Report
Press [OK]. “pppppppppp” ap- pears. The type of Polling Transmission is shown above the highlighted [Poll- ing TX]. Press [OK]. Note ❒ To check the settings, press [Trans- mission Mode]. Press the {Start} key. Note ❒ You can cancel the transmission setup for Polling Transmission.
Page 24: Polling Reception
Transmission Mode Polling Reception Use this function to poll a document from another machine. You can also poll documents from many machines with only one operation (use Groups and Keystroke Programs to fully ex- ploit this function). Preparation Before using ID Polling Transmis- sion, you must register a Polling ID.
Page 25 Press [Transmission Mode]. Press [Polling RX]. Depending on which method you are using, select one of the follow- ing procedures: Default ID/Free Polling Reception A Check that [Default ID / Free Poll- ing RX] is selected, and then press [OK]. Note ❒...
Page 26: Polling Reception Reserve Report
Transmission Mode Polling Reception Reserve Report This report is printed after Polling Re- ception is set up. Note ❒ You can turn this function on or off with the User Parameters. See p.167 “User Parameters” (switch 03, bit ❒ You can have a destination displayed with the User Parameters.
Page 27: Checking And Canceling Transmission Files
2. Checking and Canceling After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.
Page 28: Displaying Confirmation Of Transmission
Checking and Canceling Transmission Files Displaying Confirmation of Transmission Press [Change / Stop TX File]. Press [Check / Change Settings]. Select a file to check. Note ❒ If multiple destinations were spec- ified, only the destination select- ed first appears. ❒...
Page 29: Canceling A Transmission
Canceling a Transmission You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory. You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing.
Page 30: Deleting A Destination
Checking and Canceling Transmission Files Deleting a Destination You can delete destinations. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled. Press [Change / Stop TX File]. Press [Check / Change Settings]. Select the file from which you want to delete a destination.
Page 31: Adding A Destination
Adding a Destination Note ❒ A destination cannot be added us- ing a destination list. Press [Change / Stop TX File]. Press [Check / Change Settings]. Select the file to which you want to add a destination. Adding a Destination Press [Add].
Page 32: Changing Other Options
Checking and Canceling Transmission Files Changing Other Options Changing the Transmission Time You can change the transmission time specified with Send Later. See p.3 “Send- ing at a Specific Time (Send Later)”. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately.
Page 33: Changing The Smtp Server Setting
Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. See p.70 “Bypassing the SMTP Server”, Facsimile Reference <Basic Features>. Press [Change / Stop TX File]. Press [Check / Change Settings]. Select a file whose SMTP server set- ting you want to change.
Page 34: Printing A File
Checking and Canceling Transmission Files Printing a File If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note ❒ Confidential Transmission files are displayed, but cannot be printed.
Page 35: Resending A File
Resending a File Machine memory stores documents that could not be successfully trans- mitted using Memory Transmission. Use this procedure to resend these documents. Preparation Set “Store documents in memory that could not be transmitted” to “On” in User Parameters. See p.167 “User Parameters”...
Page 36: Printing A List Of Files In Memory (Print Tx File List)
Checking and Canceling Transmission Files Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).
Page 37: Communication Information
Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions and trans- missions). You can also print a copy of the Jour- nal at any time by using the following procedure.
Page 38 Communication Information Select a printing mode. A Select [All]. Print per File No. A Select [Print per File No.]. B Enter a 4-digit file number. Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Printing per User A Select [Print per User].
Page 39: Journal
Journal Printing date Shows the date and time the report was printed. Programmed Fax Header Shows the sender name programmed for printing. Date Shows the transmission or reception date. Time Shows the transmission or reception start time. Printing the Journal Other end ❖...
Page 40 Communication Information ❖ For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.
Page 41: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) You can browse a part of the Journal on the display. Note ❒ Only the transmission result of the last 200 communications (receptions and transmissions) are shown. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor.
Page 42: Checking The Reception Result (Rx File Status)
Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Journal on the display. Note ❒ Only the reception result of the last 200 communications (receptions and transmissions) are shown. ❒ You can view received fax documents and their lists, using a network computer Web Image Monitor.
Page 43: Displaying The Memory Status
Displaying the Memory Status Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free mem- ory space, the number of received con- fidential documents, the number of files to be sent, the number of Memo- ry Lock files and the number of re- ceived documents to be printed.
Page 44: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)
Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) The optional printer/scanner unit is required. You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Preparation Make the settings for received and stored documents before using this function.
Page 45: Deleting Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) Select a file to be printed, and then press [Print]. Note ❒ To cancel printing, press [Cancel]. ❒ To delete the document after print- ing, press [Delete File after Print- ing]. ❒...
Page 46: Printing A Confidential Document
Communication Information Printing a Confidential Document This function is designed to prevent unauthorized users from reading your documents. If someone sends you a document using Confidential Transmission, it is stored in memory but not automatically printed. To print the document you have to enter the Confidential ID Code.
Page 47: Confidential File Report
Note ❒ You must enter the Confidential ID programmed in this machine, if the received file has no Confi- dential ID. ❒ You must enter the Confidential ID programmed by the sender. Confirm the sender's Confiden- tial ID in advance. ❒...
Page 48: Printing A File Received With Memory Lock
Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received doc- uments are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID Code.
Page 49 Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. Note ❒ If the Memory Lock ID does not match, the message “ fied code does not corre- spond to programmed Memory ” appears. Press [Exit] Lock ID.
Page 50: Personal Boxes
Communication Information Personal Boxes Preparation Before using this function, set the Personal Box in advance. See p.182 “Programming/changing Person- al Boxes”. Personal Boxes This function lets you set up the ma- chine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately.
Page 51: Printing Personal Box Documents
Printing Personal Box Documents Follow these steps to print a docu- ment received into a Personal Box. Note ❒ If you print a Personal Box docu- ment, it is deleted. Make sure that the Confidential File indicator is lit. Press [Information]. Press [Print Personal Box File].
Page 52: Information Boxes
Communication Information Information Boxes Preparation Before using this function, set the Information Box in advance. See p.185 “Programming/changing Information Boxes”. Information Boxes Use the Information Box function to set up the machine as a Document Server. By scanning documents into Information Boxes, other parties can receive these documents whenever they request them.
Page 53 Press [Store / Delete / Print Information Box File]. Select the box in which you want to store the file. Note ❒ When there are pre-programmed files, a file mark is displayed at the end of the Box Name. ❒ A message is displayed if you select a box with a file stored in it.
Page 54: Printing Information Box Documents
Communication Information Printing Information Box Documents Follow these steps to print a docu- ment stored in an Information Box. Press [Information]. Press [Store / Delete / Print Information Box File]. Press [Print File]. Select the box that contains the stored file you want to print. Note ❒...
Page 55: Deleting Information Box Documents
Deleting Information Box Documents Follow these steps to delete a file stored in an Information Box. Press [Information]. Press [Store / Delete / Print Information Box File]. Press [Delete File]. Select the box that contains the stored file you want to delete. Information Boxes When a password is required A Enter the password, and then...
Page 56 Communication Information...
Page 57: Other Transmission Features
4. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Des- tination keys and some of which may be entered using the number keys. Limitation ❒...
Page 58 Other Transmission Features Place the original, and then select the scan settings you require. Press the {Pause/Redial} key. Select the destination you want to redial to. Note ❒ When the date and time the origi- nal was scanned appears as a key, select by pressing it.
Page 59: Advanced Features
Advanced Features SUB Code Normally you can only use Confidential Transmission to send documents to fax machines of the same manufactur- er that have the Confidential Recep- tion function. See p.9 “Confidential Transmission”. However, if the other machine supports a similar function called “SUB Code”, you can send fax documents to the other party using this method instead.
Page 60: Sid Code
Other Transmission Features To enter a password, press [Pass- word (SID)]. Enter the password with the number keys, and then press [OK]. Press [Exit]. Press the {Start} key. Note ❒ If you use Immediate Transmis- sion and the fax machine at the destination does not support the SUB Code function, a mes- sage will appear on the display...
Page 61 Enter the fax number of a destina- tion or an IP-Fax destination. Press [Adv. Features]. Press [SEP Code]. Press [RX SEP Code]. Enter a SEP Code, and then press [OK]. “SEP Code” appears one line above [Adv. Features] on the display. Note ❒...
Page 62: Pwd Code
Other Transmission Features PWD Code There are times you may want to use a password when receiving faxes by polling using the SEP Code function. If you receive a document from a ma- chine of the same manufacturer, the password does not have to be entered. Note ❒...
Page 63 Preparation Before you can use this function, you must make the following prep- arations: • Program each Transfer Station number in this machine (Request- ing Party) and in the Transfer Station itself. See p.192 “Trans- fer Report”. • Program the same Polling ID in both this machine (Requesting Party) and the Transfer Station.
Page 64 Other Transmission Features ❒ When using a Transfer Request by e-mail, originals are sent at A4 width. Originals larger than A4 are reduced to A4 width. If the receiver is in compliance with the T.37 full mode, origi- nals are sent at the width speci- fied in the Address Book.
Page 65: With Transfer Requests Set In The System Settings Menu
Destination List A Select [q Quick Dial]. B Enter the registration number of the destination list where the Receiving Station is stored. For example, to select the regis- tration number stored in Quick Dial 01 of the Transfer Station, enter: {0} {1}. Note ❒...
Page 66 Other Transmission Features -Setting Multistep Transfer Program a Transfer Station in a desti- nation list. When receiving a Transfer Request that specifies the same Re- ceiving Station as programmed in the destination list, this machine sends a Transfer Request to the programmed Transfer Station.
Page 67: On Hook Dial
On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Limitation ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Page 68 Other Transmission Features -External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before pressing the {Start} key, pick up the external tele- phone and tell the receiver you want to send a fax document (ask them to switch to facsimile mode).
Page 69: Manual Dial
Manual Dial The optional handset or an external telephone is required. Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax docu- ment.
Page 70: Changing The Line Port
Other Transmission Features Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- stalled, you can connect to a maxi- mum of three ports. Note ❒ When you install the extra G3 in- terface unit, you can specify the line port home position from “Gen.
Page 71 Press [Select Line]. Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. Press [Exit]. The standby display appears. Changing the Line Port...
Page 72: Sub Transmission Mode
Other Transmission Features Sub Transmission Mode Book Fax Use to send book originals from the exposure glass. Pages are scanned in the following order. Limitation ❒ Place the original on the exposure glass. You cannot use the optional ADF. ❒ Depending on paper sizes available in the destination machine, the document may be reduced when printed at the other end.
Page 73: Two-Sided Transmission (Double-Sided Transmission)
Select [From First Page] or [From Second Page], and then press [OK]. The selected original size is shown above the highlighted [Book Fax]. Note ❒ Select [From First Page] to send a book original from the first page. ❒ Select [From Second Page] if you want to send a cover letter as the first page.
Page 74 Other Transmission Features See p.79 “Transmission with Im- age Rotation” ❒ This function is only available with Memory Transmission. ❒ This function is only available with the ADF. ❒ You can confirm whether both sides were properly scanned using the Stamp function.
Page 75: Standard Message Stamp
Specify the transmission mode from [2 Sided from 1st Page] or [1 Sided for 1st Page], and then press [OK]. The selected original position and page opening orientation are shown above the highlighted [2 Sided Orig- inal]. Note ❒ To cancel this mode, press [Can- cel].
Page 76: Sending An Auto Document
Other Transmission Features Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Std. Message]. Note ❒ To cancel the selection, press [Cancel]. The display returns to that of step ❒...
Page 77: Printing Documents Stored As Auto Documents
Press [Sub TX Mode]. Press [Auto Document]. Select an Auto Document file, and then press [OK]. When you fax an Auto Document by itself, press [TX Stored File (AD) Only], and then press [OK]. The selected file name is shown above the highlighted [Auto Docu- ment].
Page 78: Sending A Stored File
Other Transmission Features Press [Cancel]. Note ❒ You can also send Auto Docu- ments. See p.66 “Sending an Auto Document”. Press [OK]. The standby display appears. Sending a Stored File Use this function to send documents stored in the Document Server. You can specify and send multiple docu- ments, and also send them with scanned originals all at once.
Page 79 ❒ The machine can send a total of 1,000 pages in one operation. ❒ The specified documents are sent with the scan settings made when they were stored. Press [Sub TX Mode]. Press [Select Stored File]. Select the documents to be sent. Note ❒...
Page 80: Printing Stored Documents
Other Transmission Features Specifying documents by file name A Select [Search by File Name]. B Enter the name of the document to be sent, and then press [OK]. Note ❒ Partial matching is used when searching for a file name. C Select the file to be sent.
Page 81 Press [Sub TX Mode]. Press [Select Stored File]. Select the document to be printed. Note ❒ The documents stored using the facsimile function appear on the display. ❒ Press [File Name] to place the doc- uments in alphabetical order. ❒ Press [User Name] to place docu- ments in order of programmed user name.
Page 82 Other Transmission Features Specifying a document from the file name A Press [Search by File Name]. B Enter the file name to be printed, and then press [OK]. Note ❒ Partial matching is used to search for the file name. C Select the file.
Page 83: Stamp
Stamp The optional ADF is required. When sending a fax document using the ADF, the machine can stamp a cir- cle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page.
Page 84: Fax Header Print
Other Transmission Features Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the re- ceiver's paper. You can store two Fax Headers; “First Name” and “Second Name”. For example, if you store your depart- ment name in one and your organiza- tion name in the other, you could use the first when sending internal faxes...
Page 85: Reduced Image Transmission
Reduced Image Transmission Using this function, your document is sent at a reduced size (93%) with a blank margin on the left. Note ❒ This function is unavailable with Immediate Transmission, or speci- fied transmission of a stored docu- ment. ❒...
Page 86: Selecting Transmission Options For A Single Transmission
Other Transmission Features Selecting transmission options for a single transmission Place the original, and then select the scan settings you require. Reference p.15 “Placing Originals”, Fac- simile Reference <Basic Features> p.34 “Scan Settings”, Facsimile Reference <Basic Features> Press [Sub TX Mode]. Select [Options].
Page 87 Programming the Default ID Transmission A Press [On] for Default ID TX. Note ❒ Press [Off] if you do not want to use ID transmission. Press [OK] twice. Specify the destination, and then press the {Start} key. Sub Transmission Mode...
Page 88: More Transmission Functions
Other Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while stor- ing an original (free space reaches 0%), the message “ Memory is full. Cannot scan more. Transmitting only scanned pages. Press [Exit] to transmit stored pages only.
Page 89: Automatic Redial
Automatic Redial If a fax document could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute in- tervals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Page 90: Simultaneous Broadcast
Other Transmission Features Simultaneous Broadcast The optional extra G3 interface unit is re- quired. The Standard Broadcast function sends faxes one at a time to multiple destinations in the order of specified destinations. However, the Simultaneous Broad- cast function can simultaneously send faxes to multiple destinations using different lines.
Page 91: Transmitting Journal By E-Mail
Transmitting Journal by E-mail Preparation To transmit the Journal by e-mail, it is necessary to make settings with User Parameters. See p.167 “User Parameters” (switch 21, bit 4). The Journal is automatically transmitted to the e-mail address of the adminis- trator after every 50 communications.
Page 92: Printed Reports
Other Transmission Features Printed Reports Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Limitation ❒ If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed.
Page 93: Reception Features
5. Reception Features Reception Immediate Reception Each page of a fax document is print- ed as soon as it is received. This meth- od is used for standard fax documents. Normally this machine receives docu- ments by Immediate Reception. But Memory Reception is used when “Combine 2 originals”, “Multi-copy Reception”, “RX Reverse Printing”...
Page 94: Memory Reception
Reception Features Memory Reception The machine waits until all pages of the document have been received into memory before printing it. This method is used with the follow- ing functions: • Combine 2 originals See p.100 “Combine Two Origi- nals”. •...
Page 95: Substitute Reception
Substitute Reception In Substitute Reception, a received fax document is stored in memory instead of being printed. Substitute Reception gets used when the machine cannot print any fax documents. Fax documents received using Substitute Reception are au- tomatically printed when the condition which caused the machine to use Substi- tute Reception is rectified.
Page 96: Receiving Documents According To Parameter-Specified Settings
Reception Features Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters. See p.167 “User Parameters” (switch 05, bit 2,1). Problems x is lit.
Page 97: Reception Functions
Reception Functions Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks. The following diagram may make the concept clearer. The following terminologies are used in this section: ❖ Requesting Party The machine where the document originates.
Page 98: Transfer Result Report
Reception Features ❒ If the Requesting Party specified a destination fax number, Internet Fax destination and IP-Fax desti- nation programmed in Transfer Station as the End Receiver, this machine sends the document to the destination according to the User Parameter setting. See p.167 “User Parameters”...
Page 99: Transfer Result Report (Transfer Request By E-Mail)
Transfer Result Report (transfer request by e-mail) When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Re- questing Party after completing all transmissions to the specified Trans- fer Stations. If the Administrator's e- mail address is programmed, the Transfer Result Report e-mail is for- warded to that address.
Page 100: Forwarding Received Documents
Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.
Page 101: Routing Received Documents With Sub Code
Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes, and if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e- mail address, the received document is routed to that destination as e-mail.
Page 102: Transferring Received Documents
Reception Features Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. When e-mail addresses are programmed in the Transfer Station as receivers, re- ceived documents are sent in an e-mail format to the receivers.
Page 103: Smtp Reception Using Internet Fax
SMTP Reception Using Internet Fax You can set this machine to SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines as well.
Page 104: Routing E-Mail Received Via Smtp
Reception Features Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to single or group destinations programmed in the destination list. Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...
Page 105 -Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...
Page 106: Jbig Reception
Reception Features JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. It allows you to receive docu- ments sent in the JBIG format through JBIG Transmission.
Page 107: Printing Options
Printing Options Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).
Page 108: Reception Time
Reception Features Reception Time You can have the date, time, and file number printed at the bottom of the document when it is received. You can turn this function on or off using Reception Settings. See p.147 “Recep- tion Settings”. Note ❒...
Page 109: 180-Degree Rotation Printing
Note ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way. See p.172 “Special Senders to Treat Differently”. ❒ Stored documents of the same size are printed on the same paper.
Page 110: Image Rotation
Reception Features Image Rotation If you have set paper in the standard tray K, incoming fax documents are automatically rotated to fit onto the paper. Note ❒ You can choose to have received documents printed from a speci- fied tray. See p.147 “Reception Set- tings”.
Page 111: Page Separation And Length Reduction
Limitation ❒ This function does not work with doc- uments larger than A5K, B5 JISK, A4K, 8 " 11"K or 8 " 5 When A5K, B5 JISK, A4K, " 11"K or 8 " 5 "K size pa- per is loaded in the machine, each page of the received document is printed on a single sheet.
Page 112: Reverse Order Printing
Reception Features Reverse Order Printing Normally, pages of the received doc- ument are printed and stacked on the tray in the order they are received. If you turn this function on, the machine will start printing the document from the last page received. Note ❒...
Page 113: Tsi Print (Transmitting Subscriber Identification Print)
TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. If the sender has not programmed their Fax Header, you will not be able to identi- fy them. However, if you turn this function on, the sender's Own Name or Own Fax Number is printed in- stead so you can find out where the document came from.
Page 114: Setting Priority Trays
Reception Features Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making copies, and yellow A4 paper into tray 2 to use when printing received faxes.
Page 115: Having Incoming Documents Printed On Paper From The Bypass Tray
Having incoming documents printed on paper from the bypass tray You can print documents sent from Specified Senders on paper from the bypass tray. Set as follows: • Program a special sender and select the Bypass Tray for the paper tray type.
Page 116: Where Incoming Documents Are Delivered - Output Tray
Reception Features Where Incoming Documents Are Delivered - Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re- quired. You can specify the document feeding tray for each port (telephone, Internet Fax, IP-Fax). For example, you can specify documents received through the G3-1 port to be fed to the “Internal Tray 1”...
Page 117: Fax Via Computer
6. Fax via Computer Sending Fax Documents from Computers The optional printer/scanner unit is required. Using computers connected to the machine through parallel ports (optional), IEEE 1394 (IP Over 1394) ports (optional), LANs, wireless LANs (optional), or USB 2.0 you can fax documents, created using Windows applications, to other fax machines over a telephone line.
Page 118: Before Use
Fax via Computer Before Use To use these features, a LAN-Fax Driv- er must be installed on your computer. Use the LAN-Fax Driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, ac- cording to the type of connection.
Page 119: Installing Individual Applications
Installing individual applications Preparation Before installing the above appli- cations, install SmartDeviceMonitor for Client. See “Software and Utilities Included on the CD-ROM”, Printer Reference. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time.
Page 120: Address Book
Fax via Computer ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640 480 pixels or more Limitation ❒ All operations cannot be guaranteed depending on the system environ- ment.
Page 121: Making Settings For Option Configuration
Set the print properties. When using Windows 95/98/Me A Click the [Paper] tab. B Set the following properties. • Paper size • Orientation • Tray • Resolution • Gray scale • Printing images of True Type fonts When using Windows NT 4.0 A Set the following properties.
Page 122: Basic Transmission
Fax via Computer -[Accessories] tab The [Accessories] tab contains the fol- lowing items besides option configu- ration items. ❖ Prohibit manual destination entry Check this option to inhibit direct destination specification. ❖ Enable e-mail Check this when using Internet Fax with the LAN-Fax function. ❖...
Page 123 C The machine's address is displayed in the [Device Address] field on the [Address Book] tab. On the [Specify Destination] tab, enter the registration number of the Destination key. D Click [Set as Destination]. The entered destination is add- ed and appears in the [List of Destination:] box.
Page 124 Fax via Computer Specifying a destination by directly entering a fax number, Internet Fax destination, or IP- Fax destination A Click the [Specify Destination] tab. The [Specify Destination] tab ap- pears. B Select the type of fax from the [Type:] dropdown menu. Note ❒...
Page 125: P.115 "Specifying Options
Specify necessary options. Reference p.115 “Specifying options”. p.117 “Confirming transmission results by e-mail”. Click [Send]. Note ❒ When you click [Send & Print], the fax is sent to the destination and your machine prints a copy of the document you sent. Specifying options You can specify the options in the fol- lowing list.
Page 126 Fax via Computer Saving as files You can save the fax document in TIFF format. Note ❒ Single-page documents are saved as single TIFF files, and multi- ple-page documents are saved as multiple TIFF files. A Select the [Save as file] check box. B Click [Save to...].
Page 127: Confirming Transmission Results By E-Mail
Note ❒ When data is transmitted from the LAN-Fax Driver via the “SmartDe- viceMonitor for Client” port, the “ Data transfer completed message appears on the computer's display, so you can easily ascertain the communication progress. How- ever, if the volume of communica- tion data from the LAN-Fax to this machine increases, the message may appear during the operation,...
Page 128: Lan-Fax Result Report
Fax via Computer LAN-Fax Result Report If “Email TX results” is set to “Notify”, if there be any insufficient configurations in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN- Fax Result Report is printed.
Page 129 Edit an existing destination or pro- gram a new one. Note ❒ You can use files created in CSV format, as Address Book data. For this purpose, create CSV files that conform to a certain format. For more information, see Help. ❒...
Page 130: Editing Fax Cover Sheets
Fax via Computer -Using the machine's Address Book data in the destination list of the LAN-Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using “Address Management Tool” in “SmartDeviceMonitor for Admin”. Saved CSV files can be inserted into the destination table of the LAN-Fax Driver by selecting [New/Browse...] in...
Page 131: Attaching A Created Cover Sheet
Note ❒ Cover sheet data is stored in its own format (using “fcp” as its exten- sion) On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The [LAN-Fax Cover Sheet Editor] di- alog box appears.
Page 132: Lan-Fax Operation Messages
Fax via Computer LAN-Fax Operation Messages Message Cannot access the print- er. Click [retry] to send the data again. The number of entries in Destinations exceed the limits. Up to 500 entries can be entered. “LAN-Fax” has already been launched. Cannot launch it again.
Page 133: Viewing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser The optional printer/scanner unit is required. You can view received fax documents and their lists or print these docu- ments using a Web Image Monitor on a network computer. Note ❒ It is recommended that you use a Web Image Monitor running un- der the same network environ- ment as this machine.
Page 134: Printing Fax Information Using A Web Browser
Fax via Computer Click the Property icon of the de- sired fax document. Note ❒ To view a list of the fax docu- ments, select the thumbnail dis- play, detail display, or icon display. Click [Thumbnails], [Details], or [Icons] in the [Display method:] list.
Page 135: Deleting Fax Information Using A Web Browser
Deleting fax information using a Web browser Start a Web browser. Enter the machine's IP address in the [Address] field. Click [Fax Received File] in the left pane. The list of received fax documents appears. Select the check box of the fax doc- ument to be deleted in the [Display method:] list.
Page 136 Fax via Computer To edit machine properties already programmed A Click the radio button to the left of the machine you want to mod- ify, and then click [Change]. The [Change User] page appears. B Set the properties for Internet Fax data format other than the mode selection.
Page 137: Delivering Files Received By Fax
Delivering Files Received by Fax The optional printer/scanner unit is required. ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer. Documents received by the machine can be viewed on or downloaded to a computer with the network delivery server, ScanRouter EX Professional.
Page 138 Fax via Computer...
Page 139: Simplifying The Operation
7. Simplifying the Operation Programs If you regularly send documents to a particular destination or transmit us- ing the same functions, you can save repetitive keypad operations by reg- istering this information in a Key- stroke Program. Registering and Changing Keystroke Programs Keystroke Programs can be recalled by just pressing a Destination key.
Page 140: Registering A Priority Function Using A Program
Simplifying the Operation Make sure that the machine is in facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. Make sure that [Register] is select- Select a program number in which “*Not Stored”...
Page 141: Changing A Program Name
Changing a program name Make sure that the machine is in fac- simile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. Press [Change Name]. Select the program number of the name you want to change.
Page 142: Using A Program
Simplifying the Operation Using a Program Note ❒ Using the program causes the pre- vious settings to be cleared. ❒ If you have no programmed desti- nations or scan settings as programs, select the program number, and then enter the fax number of the destination and select the scan set- tings you require.
Page 143: Using The Document Server
Using the Document Server The Document Server can store docu- ments from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile. Storing in the Document Server en- ables the following: • Once stored, a document can be sent out as many times as you want, just by selecting it.
Page 144: Storing A Document
Simplifying the Operation Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ File names Scanned documents are automatical- ly assigned names like “FAX0001” or “FAX0002”. See p.135 “Setting a file name”.
Page 145 Programming a user name Note ❒ Set a user name from those pro- grammed in the user code. User code is programmed in System Settings. See “Registering a New User Code”, General Set- tings Guide. A Press [User Name]. B Press the user name to be pro- grammed, and then press [OK].
Page 146: Changing Stored Document Information
Simplifying the Operation B Enter a password using the number keys, and then press [#]. Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [#], and then reenter your password. ❒ You can enter up to four to eight digits.
Page 147 If you select a document for which a password is set, enter the pass- word, and then press [OK]. When a selected file does not have a password, proceed to step Change the desired information of the stored document. Changing a user name A Press [Change User Name].
Page 148: Deleting A Stored Document
Simplifying the Operation Changing the password A Press [Change Password]. B Press upper [Change]. C Enter a new password using the number keys, and then press [#]. D Press lower [Change]. E Enter the password again, and then press [#]. F Press [OK].
Page 149: Managing Documents Saved In The Document Server From A Computer
With a programmed password A Enter a password using the number keys, and then press [OK]. Press [Delete File]. Press [Delete]. Note ❒ If you do not want to delete the document, press [Do not Delete]. Press [Exit]. Press [OK]. The standby display appears.
Page 150: Using A Web Browser
Simplifying the Operation Using a Web browser Fax documents saved in the Document Server can be viewed using a Web Im- age Monitor on a network computer. These fax documents can also be downloaded to the computer's hard disk. See p.123 “Viewing Fax Infor- mation Using a Web Browser”.
Page 151: Facsimile Features
8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
Page 152 Facsimile Features ❖ Reception Settings Description Allows you to switch the following reception functions on or off: • Switch Reception Mode • Authorized RX • Forwarding • RX File Print Qty • 2 Sided Print • RX Reverse Printing • Paper Tray •...
Page 153 ❖ Administrator Tools Description • Program / Change / Delete Standard Message • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal • Transmission Page Count • Forwarding • Memory Lock RX •...
Page 154: Accessing User Tools (Facsimile Features)
Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- cording to the operations to be fre- quently performed. Note ❒ The machine allows you to change the facsimile defaults in a mode that is not the facsimile mode. Af- ter changing the defaults, select fac- simile mode again.
Page 155: General Settings/Adjustment
General Settings/Adjustment ❖ Memory / Immed. Transmission Switch Use this function to specify the Transmission Mode for document transmission. • Memory Transmission • Immediate Transmission ❖ Text Size Priority Use this function to specify the character size of your originals for scanning.
Page 156 Facsimile Features ❖ TX Stamp Priority Use this function to press a TX stamp. • On • Off ❖ Line Priority Setting Use this function to specify the line to be used. Note ❒ The display may differ depend- ing on the line type you have. ❖...
Page 157: Reception Settings
A Select the Quick Operation Key you want to program. B Select the function you want to program to the Quick Opera- tion Key . Note ❒ Functions that appear dimmed have already been set. Reception Settings ❖ Switch Reception Mode Specify the method for receiving fax documents.
Page 158: E-Mail Settings
Facsimile Features ❖ Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax). • On • Off Select [On] to select a paper tray. Note ❒ If you select [Off], the received fax is delivered to a default tray.
Page 159 Note ❒ When e-mail exceeds the maxi- mum file size, an Error Report is output, and the e-mail is deleted. ❒ Even when e-mail does not ex- ceed the size limit, it may be re- jected if it does not meet the requirements of the server set- tings.
Page 160: Ip-Fax Settings
Facsimile Features IP-Fax Settings Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and gateway for gateway access if necessary. Check the settings of the network to which this machine is connected before making settings. Note ❒...
Page 161: Configuring The H.323 Gatekeeper
Configuring the H.323 gatekeeper Note ❒ If you select “On” using the User Parameters, you can use the gate- keeper server. See p.167 “User Pa- rameters”(switch 34, bit 0). Press [H.323 Settings]. Press [Change] for each property. Enter the IP address and alias telephone number and press [OK].
Page 162: Registering Or Changing A Gateway
Facsimile Features Enter the IP address and SIP user name, and then press [OK]. The screen returns to that of step Press [OK]. Registering or changing a gateway Press [Program / Change / Delete Gate- way]. Check that [Program / Change] is se- lected.
Page 163: Deleting A Gateway
Select a protocol. Press [Change] for Gateway Address. Enter the gateway address, and then press [OK]. The screen returns to that of step Press [OK]. Accessing User Tools (Facsimile Features) Deleting a gateway Press [Program / Change / Delete Gate- way].
Page 164 Facsimile Features...
Page 165: Administrator Setting
9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
Page 166 Administrator Setting Function name Box Setting Transfer Report Program Confidential ID Program Polling ID Program Memory Lock ID Select Dial / Push Phone Reception File Setting Stored RX File User Setting Menu Protection Settings Folder Transfer Result Report Set whether the Folder Trans- Description Reference By using SUB and SEP Codes...
Page 167: Using Administrator Settings
Using Administrator Settings Programming, Changing, and Deleting Standard Messages Use this function to program stan- dard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings. Note ❒...
Page 168: Storing, Changing, And Deleting An Auto Document
Administrator Setting B Press [Delete]. Note ❒ To delete another message, re- peat from step A. ❒ To cancel a deletion, press [Do not Delete]. The display returns to that of step A. Press [Exit]. Press the {User Tools/Counter} key. The standby display appears.
Page 169: Deleting An Auto Document
Changing a file A Check [Program / Change] is se- lected. B Select the file you want to change. The “ A file is already stored. If another file is stored, previous one will be deleted. Is it OK? sage is shown. C Press [Store].
Page 170: Programming, Changing And Deleting A Scan Size
Administrator Setting Press [Delete], and then select the file you want to delete. Press [Delete]. Note ❒ To cancel deleting, press [Do not Delete]. The display returns to that of step Press [Exit]. Press the {User Tools/Counter} key. The standby display appears. Programming, Changing and Deleting a Scan Size When you select a scan size to scan a...
Page 171: Deleting A Scan Size
Note ❒ Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and change the units by pressing [mm] or [inch], the length is converted automati- cally according to the unit (frac- tions are rounded off).
Page 172: Printing Journal
Administrator Setting Printing Journal The Journal allows you to check a maximum of the last 50 communica- tions (receptions and transmissions) performed by the machine. You can print the Journal using the Informa- tion menu. See p.27 “Printing the Journal”. Counters This function allows you to check the total number of pages transmitted...
Page 173: Programming An End Receiver
Note ❒ A fax number, e-mail address, IP- Fax destination, and folder can be set as the forwarding destination. ❒ Even when [On] is selected for “For- warding” in “Reception Settings”, if [Off] is selected for the forward- ing destination in this function, only printing is performed, not for- warding.
Page 174: Quitting The Forwarding Function
Administrator Setting Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Note ❒ Press the button on the right of the display to switch the desti- nation between fax number, e- mail address, IP-Fax destina- tion, and folder.
Page 175: Forwarding Mark
Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents. Note ❒ You can specify whether or not to print a Forwarding Mark in the User Parameters.
Page 176: Ecm (Error Correction Mode)
Administrator Setting ECM (Error Correction Mode) If part of a transmission fails because of a line problem, the lost data is auto- matically resent. For this function to work, the other machine must have ECM. You can turn this function on or off through the following procedure.
Page 177: User Parameters
User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”...
Page 178 Administrator Setting Switch 0 Automatic printing of the Confidential File Report 1 Automatic printing of Com- munication Failure Report and Transfer Result Report 4 Indicates the parties 5 Include sender's name on re- ports 7 Include a portion of the image on reports 0 Receive Service Call (SC) Condition (Substitute Recep-...
Page 179 Switch Item 0 Print documents received with Auto Power-On Recep- tion (Night Printing mode) 1 Long Document Transmis- sion (Well Log) 2 Batch Transmission 3 Reset when function changed 2 Whether you need to press [Add] after specifying a desti- nation with the Destination key when broadcasting 7 Receive documents by press-...
Page 180 Administrator Setting Switch 0 Print results of sending Re- ception Notice Request mes- sage 1 Respond to e-mail reception acknowledgment request 3 File format for files forward- ed to folder destinations 4 Transmit Journal by E-mail 6 Display Network error 7 Transmit Error Mail Notifica- tion 0 Detect a dial tone before send-...
Page 181: Changing The User Parameters
Changing the User Parameters Preparation Access to some User Parameter Settings requires installation of op- tional equipment, or that other set- tings be made beforehand. Important ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Pa- rameter.
Page 182: Printing The User Parameter List
Administrator Setting Printing the User Parameter List Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. Press the {User Tools/Counter} key. Press [Facsimile Features]. Press [Administrator Tools]. Press [Print List] next to “Parameter Setting”.
Page 183: Authorized Reception
❖ Using Full matching Destination to be Number of programmed programmed (Own Name) identifications NEW YORK BRANCH HONG KONG BRANCH SYDNEY BRANCH ❖ Using Partial matching Destination to be Number of programmed programmed (Own Name) identifications BRANCH Note ❒ You can program up to 30 wild cards.
Page 184: Forwarding
Administrator Setting ❒ You can select to receive only from programmed senders or receive only from senders other than those pro- grammed in User Parameters. See p.167 “User Parameters” (switch 08, bit 2). ❒ If you select “Off” for “Authorized RX”...
Page 185: Memory Lock
Memory Lock Use this function to store incoming documents from programmed send- ers (Special Senders) in memory with- out printing them. People without the Memory Lock ID cannot print the documents, and therefore this func- tion is useful for receiving confiden- tial documents.
Page 186 Administrator Setting Enter a destination name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Reference “Entering Text”, General Set- tings Guide Press [Full Agreement] or [Partial Agree- ment]. Select the item you want to program. Note ❒...
Page 187 Limitation ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations. However a maximum of 500 parties can be specified in a group. Note ❒ Press the button on the right of the display to switch the desti- nation between fax number, e- mail address, IP-Fax destina-...
Page 188: Programming Initial Set Up Of A Special Sender
Administrator Setting Print 2 Sided A Select [Print 2 Sided]. B Select [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Set- tings] will result in the same setting made for “2 Sided Print” of “Reception Settings”. See p.147 “Reception Settings”.
Page 189 Select the function you want to program. Note ❒ In this feature, “Authorized RX” has the same settings as “Recep- tion Settings”. See p.147 “Re- ception Settings”. Programming Authorized RX and Special RX Function A Select [Authorized RX] or [Special RX Function].
Page 190: Deleting A Special Sender
Administrator Setting D Make sure that [Vertical] is select- E Enter the vertical size of the pa- per using the number keys, and then press [#]. Note ❒ You can specify a vertical size from 210 mm (8.3") to 297 mm (11.6").
Page 191: Printing The Special Sender List
Press [Delete]. Note ❒ To cancel deleting a special sender, press [Do not Delete]. The display returns to that of step Press [Exit]. Press the {User Tools/Counter} key. The standby display appears. Printing the Special Sender List Press the {User Tools/Counter} key. Press [Facsimile Features].
Page 192: Programming/Changing Personal Boxes
Administrator Setting Note ❒ The combined total of items that can be stored using the Personal Box, Information Box, and Trans- fer Box functions is 150. Programming/changing Personal Boxes This section describes how to pro- gram Personal Boxes. You can store the following items: •...
Page 193 Select a box to program. When programming a new box, press [*Not Programmed]. Note ❒ To change a box already programmed, press it and proceed to step Press [Personal Box]. Enter a box name, and then press [OK]. Reference “Entering Text”, General Set- tings Guide Enter a SUB Code.
Page 194: Deleting Personal Boxes
Administrator Setting Programming an End Receiver A Press [Receiver]. B Select a destination using the destination list, and then press [OK]. Note ❒ Press the button shown on the right side of the screen to switch the destination among fax number, Internet Fax ad- dress and IP-Fax address.
Page 195: Programming/Changing Information Boxes
With a programmed password A Enter a password using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Delete]. Note ❒ To cancel deleting a box, press [Do not Delete].
Page 196 Administrator Setting Select the box to program. When programming a new box, press [*Not Programmed]. Note ❒ To change a box already pro- grammed, press it, and then pro- ceed to step programmed, enter the pass- word, press [OK], and then pro- ceed to step Press [Information Box].
Page 197: Deleting Information Boxes
Press [Exit]. Press the {User Tools/Counter} key. The standby display appears. Deleting Information Boxes This section describes how to delete Information Boxes. Limitation ❒ If documents are stored in the box, you cannot delete the box. Press the {User Tools/Counter} key. Press [Facsimile Features].
Page 198: Programming/Changing Transfer Boxes
Administrator Setting Programming/changing Transfer Boxes This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver. Since documents can be sent to multi- ple destinations in a single transfer re- quest, you can economize on call...
Page 199 ❒ If you delete a destination specified as a reception destination using the destina- tion list, the settings of the reception destination are also deleted, so they must be registered again. When a des- tination is changed, a document is transmitted to the new destination.
Page 200: Deleting Transfer Boxes
Administrator Setting Note ❒ You can change the display to the fax destination, Inter- net fax destination, and IP- Fax destination using the button on the right side of the display. ❒ A reception station can also be registered as a group des- tination.
Page 201: Printing The Box List
Press [Box Setting]. Press [Delete], and then select the box you want to delete. With a programmed password A Enter a password using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
Page 202: Transfer Report
Administrator Setting Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line that is connected to their own machine. See p.52 “Trans- fer Request”.
Page 203: Programming A Polling Id
Press the {User Tools/Counter} key. Press [Facsimile Features]. Press [Administrator Tools]. Press [Program Confidential ID]. Enter an ID using the number keys, and then press [OK]. Note ❒ A Confidential ID can be any four-digit number, except 0000. ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try again.
Page 204: Programming A Memory Lock Id
Administrator Setting Note ❒ Register a four-digit number us- ing 0 through 9 and A through F (expect for 0000 and FFFF). ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try again.
Page 205: Storing Or Printing Received Documents
Press the {User Tools/Counter} key. Press [Facsimile Features]. Press [Administrator Tools]. Press [Select Dial / Push Phone]. Press [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then press [OK]. Reference p.206 “Selecting the Line Type” Press the {User Tools/Counter} key. The standby display appears.
Page 206: Reception Report E-Mail
Administrator Setting ❒ Received confidential documents are stored in memory. Use the Print Confidential RX File function to print them. ❒ With [Store] selected, more memo- ry space is used as the number of saved documents increases. After memory space becomes insufficient, no more documents are saved on the hard disk.
Page 207: Setting A User For Viewing Received And Stored Documents
Setting a User for Viewing Received and Stored Documents The administrator can be specified for managing documents stored on the machine after fax documents are re- ceived. To specify the administrator, enter the administrator user code for managing documents using Web Im- age Monitor or DeskTopBinder Lite/Pro- fessional.
Page 208: Menu Protection Settings
Administrator Setting Check the selected user, and then press [OK]. Note ❒ When a programmed user is de- leted from the destination list, a message “ Deleted from Ad- ” is displayed. Re- dress Book enter the user. Press the {User Tools/Counter} key. The standby display appears.
Page 209: Folder Transfer Result Report By E-Mail
To send the Folder Transfer Result Report, press [E-mail]. Note ❒ To not send the Folder Transfer Result Report, press [Do not E- mail], and then press [OK]. Pro- ceed to step ❒ To cancel the selection, press [Can- cel]. The display returns to that of step Press the Destination key of the e- mail address for notification, and...
Page 210 Administrator Setting...
Page 211: Solving Operation Problems
10. Solving Operation If an Error Report Is Printed An Error Report is printed if a docu- ment cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the tele- phone line. If an error occurs during transmission, resend the original.
Page 212: Turning Off The Main Power / In The Event Of Power Failure
Solving Operation Problems Turning Off the Main Power / In the Event of Power Failure R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the machine memory (for example, programmed numbers) will not be lost.
Page 213: If An Error Occurs While Using Internet Fax
If an Error Occurs While Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified. Limitation ❒...
Page 214 Solving Operation Problems...
Page 215: 11. Appendix
Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunica- tion line cord.
Page 216: Selecting The Line Type
Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Tools”. See p.194 “Selecting Dial/Push Phone”.
Page 217: Connecting The Optional Handset Or An External Telephone
Connecting the Optional Handset or an External Telephone You can connect the optional handset or an external telephone to the machine. You can use it for telephone calls. Note ❒ Some external telephones may not be connected or may suffer reduced func- tionality.
Page 218: Optional Equipment
Appendix Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.216 “Maxi- mum Values”.
Page 219: Specifications
Specifications ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ Power Consumption Immediate Transmission Memory Transmission Memory Reception Reception 3.85/mm·200 100 dpi (Standard character), 7.7/mm·200 200 dpi (Detail character), 15.4/mm (Fine character: optional expansion memory required), 16 15.4/mm·400 400 dpi (Super Fine character:...
Page 220 Appendix ❖ Internet Fax Transmission and Reception Network Transmit function Scan line density Original size : Scanning width Communication Protocols E-mail format Authentication method Internet communication E-mail send functions E-mail receive functions Full mode LAN : Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) E-mail 200 100 dpi (Standard character),...
Page 221 ❖ IP-Fax Transmission and Reception Network Scan line density Original size Maximum scanning size Transmission protocol Compatible machines IP-Fax transmission function IP-Fax reception function LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) 8 3.85 mm·200 100 dpi (Standard character), 8 7.7 mm, 200 200 dpi (Detail character),...
Page 222: Compatible Machines
Appendix Compatible Machines This machine is compatible to machines having the following specifications. Communication protocols E-mail format Data format Available in full mode, depending on the other party's settings. Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image.
Page 223: Paper Size And Scanned Area
-Paper size and scanned area ❖ Exposure Glass ❖ ADF Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11" 17" on the exposure glass, only an A3, 11"...
Page 224 Appendix ❒ The machine detects paper sizes in the following ways: • When you place an original in the ADF, an original wider than about 264 mm (10.4") is scanned as A3, 11" 17" size. An original narrower than about 230 mm (9.1") is sent as 8 "...
Page 225: Original Sizes Difficult To Detect
Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table •...
Page 226: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Memory (with optional) Number of pages you can store in memory (Using A4 size Standard <ITU-T #1Chart>...
Page 227: Index
INDEX 180-degree rotation printing , 99 1 Sided for 1st Page , 65 2 Sided from 1st Page , 65 2 Sided Original , 64 2 Sided Printing , 98 , 147 Acceptable original sizes , 212 Acceptable types of originals , 212 Accessing user tools (Facsimile Features) , 144 Adding a destination , 21 Address Book , 110 , 118...
Page 228 Deleting a destination , 20 Deleting a gateway , 153 Deleting a program , 131 Deleting a stored document , 138 Deleting Information Box documents , 45 Delivering files received by fax , 127 Destination Adding , 21 Checking , 18 Deleting , 20 Dial Phone (10PPS) , 195 Displaying confirmation of transmission , 18...
Page 229 Label Insertion , 74 LAN-Fax Cover Sheet Editor , 110 LAN-Fax Driver , 109 LAN-Fax operation messages , 122 LAN-Fax properties, setting , 110 LAN-Fax Result Report , 118 Line Priority Setting , 146 Line type Changing , 60 Selecting , 206 Making settings for option configuration , 111 Managing documents saved in the Document Server from a computer , 139...
Page 230 Printing documents stored as Auto Documents , 67 Printing Information Box documents , 44 Printing options , 97 Printing Personal Box documents , 41 Printing stored documents , 70 Printing the Journal , 27 Print List , 26 , 172 , 181 , 191 Print Memory Lock , 38 Print on 2 Sides , 35 Print per File No.
Page 231 Send Later , 3 SEP Code , 50 Server-generated error e-mail , 203 Setting a user for viewing received and stored documents , 197 Setting LAN-Fax Driver properties , 110 Setting print properties , 110 SID Code , 50 Simultaneous Broadcast , 80 SIP Settings , 150 SMTP , 23 , 94 SMTP reception , 93...
Page 232 User Name , 135 User Parameter List , 167 User Parameters , 167 User Tools/Counter key , 144 , 157 Using administrator settings , 157 Using a program , 132 Using a Web browser , 140 Using DeskTopBinder , 139 Using the Document Server , 133 Viewing fax information using a Web browser , 123...
Page 233 MEMO...
Page 234 MEMO B779-8511...
Page 236 Printed in Japan EN USA B779-8511 B7798511...

Ricoh Aficio 3045 Facsimile Reference Manual

Manuals for this Machine

How to Read this Manual

1 Transmission Mode

Sending at a Specific Time (Send Later)

Sender Settings

Priority Transmission

Confidential Transmission

Polling Transmission

Polling Reception

2 Checking and Canceling Transmission Files

Displaying Confirmation of Transmission

Canceling a Transmission

Deleting a Destination

Adding a Destination

Changing Other Options

Printing a File

Resending a File

Printing a List of Files in Memory (Print TX File List)

3 Communication Information

Printing the Journal

Checking the Transmission Result (TX File Status)

Checking the Reception Result (RX File Status)

Displaying the Memory Status

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

Printing a Confidential Document

Printing a File Received with Memory Lock

Personal Boxes

Information Boxes

4 Other Transmission Features

Handy Dialing Functions

Advanced Features

On Hook Dial

Manual Dial

Changing the Line Port

Sub Transmission Mode

More Transmission Functions

Printed Reports

5 Reception Features

Reception

Reception Functions

Printing Options

Where Incoming Documents Are Delivered - Output Tray

6 Fax Via Computer

Sending Fax Documents from Computers

Viewing Fax Information Using a Web Browser

Delivering Files Received by Fax

7 Simplifying the Operation

Programs

Using the Document Server

8 Facsimile Features

Function List

Accessing User Tools (Facsimile Features)

9 Administrator Setting

Administrator Tools List

Using Administrator Settings

10 Solving Operation Problems

If an Error Report Is Printed

Turning off the Main Power / in the Event of Power Failure

If an Error Occurs While Using Internet Fax

11 Appendix

Connecting the Machine to a Telephone Line and Telephone

Optional Equipment

Specifications

Maximum Values

Index

Quick Links

Operating Instructions

Need help?

Questions and answers

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Summary of Contents for Ricoh Aficio 3045