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Avaya 4027 User Manual

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Avaya 4027, 4070, and
4075 DECT Handsets User
Guide
Avaya Communication Server 1000
Document Status: Standard
Document Version: 02.04
Part Code: NN43120-122
Date: January 2013

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Summary of Contents for Avaya 4027

  • Page 1 Avaya 4027, 4070, and 4075 DECT Handsets User Guide Avaya Communication Server 1000 Document Status: Standard Document Version: 02.04 Part Code: NN43120-122 Date: January 2013...
  • Page 2 “Heritage Nortel Software” means the software that documentation provided by Avaya. Avaya is not was acquired by Avaya as part of its purchase of the responsible for the accuracy of any information, Nortel Enterprise Solutions Business in December statement or content provided on these sites and 2009.
  • Page 3 All non-Avaya trademarks are the property of their without the express written consent of Avaya can be respective owners, and “Linux” is a registered a criminal, as well as a civil offense under the trademark of Linus Torvalds.

  • Page 4: Revision History

    4027, 4070, and 4075 Handsets. Minor corrections. April 2009 Standard 01.09. This document is up-issued to support the DECT 4027, 4070, and 4075 Handsets. April 2008 Standard 01.08. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.
  • Page 5 4027 and 4070 Handsets and to reflect editorial changes. February 2008 Standard 01.03. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content. February 2008 Standard 01.02. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content and editorial changes.

  • Page 6: Table Of Contents

    Installing the MEM card and Bluetooth wireless module ..19 Installing the battery pack (4027 and 4070 only) ..19 Installing the charger ....... 21 Charging the batteries .
  • Page 7 DECT system configuration ......48 Accessing the Connectivity menu ..... . 48 Subscribing the handset to a DECT system .
  • Page 8 Defining a voice mail number ..... . 69 Calls list ......... 71 All calls list .
  • Page 9 Deleting an entry ....... 95 Deleting all entries ......95 Contacts .
  • Page 10 Reading a sent message ......124 Forwarding a sent message ..... . 125 Deleting a sent message .
  • Page 11 Telephone settings ....... 158 General settings ........158 Accessing the General settings menu .
  • Page 12 Display settings ........192 Accessing the Display settings menu ....192 Wallpaper customisation .

  • Page 14: Welcome To Avaya 4027, 4070, 4075 Dect Handsets

    The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages. The messaging feature is not available on the 4027 DECT Handset. The 4075 DECT Handset offers all of the features of the 4070 DECT Handset, as well as Mandown and an LED Indicator.

  • Page 15: Regulatory And Safety Information

    • create daily and recurrent alarms • use the calculator and stopwatch If you use your handset with Avaya SIP DECT, the following additional features are available: • automatic update of the time and date settings when switching on the handset •...
  • Page 16 Welcome to Avaya 4027, 4070, 4075 DECT Handsets You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page: http://www.avaya.com/support Avaya 4027 Wireless DECT Handset PTC 207/08/079 Avaya 4070 Wireless DECT Handset PTC 207/08/080...

  • Page 17: Safety Precautions

    Welcome to Avaya 4027, 4070, 4075 DECT Handsets Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized. Declaration of Conformity Hereby, Avaya declares that the Avaya 4027,...
  • Page 18 Welcome to Avaya 4027, 4070, 4075 DECT Handsets WARNING Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs. Do not dispose of defective or used batteries in municipal waste.

  • Page 19: Getting Started

    • “Installing the MEM card and Bluetooth wireless module” (page 19) • “Installing the battery pack (4027 and 4070 only)” (page 19) • “Installing the charger” (page 21) • “Charging the batteries” (page 23) •...
  • Page 20 Getting started Figure 1: Battery pack Handset BATTER Y P AC K Battery pack To install a battery pack in your handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover. 3.

  • Page 21: Installing The Charger

    4. Place the handset on the charger as shown in Figure Note: (4075 only) The Avaya 4075 DECT Handset charger has a slot that you can use to charge a battery pack without having the battery pack installed in the phone. See “Charging the battery pack (4075...
  • Page 22 Getting started Figure 3: Installing the charger...

  • Page 23: Charging The Batteries

    Maximum battery pack performance is achieved after a few charge/ discharge cycles. If multiple battery packs are supplied with your handset, Avaya recommends that each be fully charged upon receipt to prolong battery life. Battery packs slowly lose their charge if they are unused. To maintain...

  • Page 24: Charging Guidelines

    Charge the batteries only using the DECT Handset charger supplied with the handset. Attention: Use a CPC N0162957 charger if you have an Avaya 4027 or 4070 DECT Handset, and a CPC N0206072 charger if you have an Avaya 4075 DECT Handset.

  • Page 25: Charging And Operating Times

    8 hours of talk time and 100 hours of standby time. WARNING Use only the batteries that Avaya provides or authorises. Charge the batteries only using the supplied charger. Do not replace the batteries in potentially explosive environments, such as rooms where flammable liquids or gasses are present.
  • Page 26 Getting started WARNING You must charge your handset before you reset the handset time and date. Every time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

  • Page 27: Charge Display

    Getting started CAUTION Use only the plug-in AC adapter and battery type supplied, and use only approved accessories. Ensure the mains voltage of the adapter matches the local mains voltage. Do not use AC adapters that are visibly damaged (cracked or broken) and keep the ventilation slits on the AC adapters free from obstruction.

  • Page 28: Switching The Handset On Or Off

    Display areas The Avaya 4027, 4070, 4075 DECT Handsets include a Liquid Crystal Display (LCD), and the 4070 and 4075 DECT include a backlit dialpad. The Avaya 4075 DECT Handset also includes an LED indicator above the display area, to the left of the speaker.

  • Page 29: Icon Line

    Getting started Figure 5: Handset display Icon line Dialogue area Soft key line Icon line The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line. Other icons appear only when the corresponding functions are active.

  • Page 30: Dialogue Area

    Attention: This icon, if active, appears in place of the Dialpad locked icon. Missed calls Ringer deactivated Caller filter (only for Avaya 4070 and 4075 DECT Handsets) Attention: This icon, if active, appears in place of the Ringer deactivated icon.
  • Page 31 Getting started • the name of the DECT system • the Directory Number (DN) of the handset • the handset name (if configured) • the name of the active profile • the time and date If you leave the range of the DECT system, the message “No Network” appears.
  • Page 32 Getting started In call mode in the dialogue area a second call indication can appear, for example "waiting" and the number or name of the calling party. This option is applicable only for SIP DECT if call waiting feature is configured. The text of the second call indication is configured by your communication system administrator The following table shows the icons that can appear in the dialogue area...
  • Page 33 Getting started The following figure shows the Missed call(s) page. Figure 7: Missed call(s) page For more information about key functions, see “Key functions in Dialogue mode” (page 42). Menu mode In Menu mode, menu items (entries) or menu sections appear in the dialogue area.
  • Page 34 Getting started The following figure shows the General settings menu. Figure 9: General settings menu Menu sections Menu items For more information about key functions see “Key functions in Menu mode” (page 42). Edit mode In Edit mode, you can use the dialogue area to enter and edit digits (numbers, date, time, or PIN) and text.

  • Page 35: Soft Key Line

    Figure 5, to access the Main menu. LED indicator (4075 only) An LED indicator appears to the left of the speaker on the Avaya 4075 DECT Handset. This indicator can flash red, green, or orange. Red...
  • Page 36 Getting started signals a high-priority event, green a medium priority event, and orange a low-priority event. You can assign one of the following events to each priority level: • Missed calls • Text messages • Voice messages • Text and voice messages •...

  • Page 37: Handset Controls

    Use the following figure to familiarise yourself with the handset display and keys. Figure 13: Handset controls This section describes the following components and functions of your Avaya 4027, 4070, or 4075 DECT Handset: • “Key functions in Idle mode” (page 38) •...

  • Page 38: Key Functions In Idle Mode

    Getting started • “Key functions in Dialogue mode” (page 42) • “Key functions in Menu mode” (page 42) • “Key functions in Edit mode” (page 43) • “Locking or unlocking the dialpad” (page 47) Key functions in Idle mode The following table describes the handset key functions in Idle mode. Table 5: Keys functions in Idle mode Description Left soft...
  • Page 39 Getting started Table 5: Keys functions in Idle mode (Continued) Description OK key Press the key, and then the Lock Unlock soft key to lock or unlock the dialpad. Call key Press the Call key to initiate a call. Clear key Long press the key to switch your handset on or off.

  • Page 40: Key Functions In Call Mode

    Getting started Table 5: Keys functions in Idle mode (Continued) Description • Press the key to enter predial mode. • Long press the key to switch between the current active profile and the Silent profile. For more information about Idle mode, see “Idle mode”...
  • Page 41 Getting started Table 6: Key functions in Call mode (Continued) Description OK key • Press the soft key to turn the loudspeaker on or off during a call. • Press the key to answer an incoming call in handsfree mode (using the loudspeaker).

  • Page 42: Key Functions In Dialogue Mode

    Getting started Key functions in Dialogue mode The following table describes the handset key functions in Dialogue mode. Table 7: Key functions in Dialogue mode Description Left soft Press the Left soft key to select the item marked in the display. Right soft Press the Right...

  • Page 43: Key Functions In Edit Mode

    Getting started Table 8: Key functions in Menu mode (Continued) Description Down key Press the Down key to position the cursor. Left key Press the Left key to position the cursor. Right key Press the Right key to position the cursor.
  • Page 44 Getting started Table 9: Key functions in Edit mode (Continued) Description Up key Press the key to position the cursor. Down key Press the Down key to position the cursor. Left key Press the Left key to position the cursor. Right key Press the Right...
  • Page 45 Getting started Table 9: Key functions in Edit mode (Continued) Description 2–9 • Press the 2–9 keys to enter the digits (for example, to enter a number, date, time, or PIN). • Press the 2–9 keys one or more times to enter a letter. For more information, see “Key functions in text mode”...
  • Page 46 Getting started Table 9: Key functions in Edit mode (Continued) Description Press the key to switch between modes: • mode "abc": enter lowercase characters • mode "Abc": enter an uppercase character followed by lowercase characters • mode "ABC": enter uppercase characters •...

  • Page 47: Locking Or Unlocking The Dialpad

    Getting started Uppercase Lowercase (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ * / + - = ( ) < > { } [ ] | \ * / + - = ( ) <...

  • Page 48: Dect System Configuration

    DECT system configuration DECT system configuration Use the information in this section to configure your DECT handset to work with a DECT system. This section describes the following tasks: • “Accessing the Connectivity menu” (page 48) • “Subscribing the handset to a DECT system” (page 49) •...

  • Page 49: Subscribing The Handset To A Dect System

    DECT system configuration Subscribing the handset to a DECT system You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscription record.
  • Page 50 DECT system configuration 2. Press the Down key to highlight the Register option. Register 3. Press the Select soft key to start the registration Select process. 4. Press the Down key to choose one of the following: If the handset is subscribed to fewer than four systems, choose Empty Empty...

  • Page 51: Manually Selecting The Dect System

    DECT system configuration 10. Use the Dialpad to enter the system name. 11. Press the Save soft key. Number prompt appears. Save 12. Use the Dialpad to enter the phone number assigned to your handset. 13. Press the Save soft key. Save 14.

  • Page 52: Enabling Automatic Dect System Selection

    DECT system configuration Enabling automatic DECT system selection If you subscribe the handset to more than one DECT system, you can configure your handset to automatically select the system to which it connects. If Automatic selection is enabled, when the handset moves out of range of the current system, it automatically attempts to connect and log on to another available (subscribed) DECT system.

  • Page 53: Deregistering The Handset

    DECT system configuration Deregistering the handset To deregister the handset from a DECT system, perform the following steps: 1. Open the Connectivity menu, using the steps in “Accessing the Connectivity menu” (page 48). 2. Press the Down key to highlight the Deregister option.
  • Page 54 DECT system configuration 2. Press the Down key to highlight the Network select option. Network select Select 3. Press the Select soft key. 4. Press the Down key to highlight the system to edit. 5. Press the Select soft key. Select 6.

  • Page 55: Call Features

    Call features Call features Use the information in this section to make and receive calls, and to configure and use call features: • “Make calls” (page 55) • “Answer calls” (page 62) • “Change settings during a call” (page 65) •...

  • Page 56: Dialling A Number

    Call features Dialling a number To dial a number, perform the following steps: 1. Press the Call key. 2. Use the Dialpad to enter the phone number. You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

  • Page 57: Using Speed Dial

    Call features 2. Use the Dialpad to enter the new digits. Press the key to delete individual digits or to cancel predial. Long press the key to insert a comma to indicate a pause when you enter a number. 3. Press the Call key.

  • Page 58: Using The Telephone Book To Dial A Number

    Call features • Place the handset upright on a smooth, flat surface, and ensure that the loudspeaker and microphone free of obstruction. • Position the handset approximately 0.5 metres away from yourself while you speak. To enable the Loudspeaker feature during a call, perform the following steps: 1.

  • Page 59: Using The Central Directory To Dial A Number

    Call features 4. If your communication system supports the Central Directory feature, press the Down key to highlight the Private option, and press the Select soft key. Private Select If your communication system does not support the Central Directory feature, skip this step. 5.
  • Page 60 Call features 2. Press the Down key to highlight the Contacts icon. 3. Press the Select soft key. Select 4. Press the Down key to select the Central Directory option. Central Directory 5. Press the Select key. Select 6. Perform one of the following: Press the key and press the Down...

  • Page 61: Making An Sos Call

    When you press the key, the phone sends a text message or initiates a voice call. Attention: The Messaging feature is available on Avaya 4070 and 4075 DECT Handsets only. You must program an SOS number to use the SOS function.

  • Page 62: Answer Calls

    Call features 2. Perform one of the following: Press the Call key to make the call using the handset, or using a wired headset if you have one installed. Press the key or Left soft key to make the call using the loudspeaker Note: If you have a Bluetooth wireless technology headset installed, the handset makes the...

  • Page 63: Answering A Call In Normal Mode

    Call features Answering a call in Normal mode To answer a call in Normal mode, perform the following step: 1. Press the Call key (Loudspeaker is off). Press the key (Loudspeaker is on). Answering a second incoming call When the handset is busy and a second call comes in, you will hear a ticker tone and the display shows “waiting”...

  • Page 64: Answering A Call Using Any Key

    Call features Answering a call using any key To answer a call using any key, perform the following step: 1. Press any key on the dialpad to answer the call. Attention: This feature is available only when configured. For more information, see “Answer mode configuration”...

  • Page 65: Change Settings During A Call

    Call features Attention: If you reject or do not answer a call, or if the call is blocked by Caller Filter (4070 and 4075 only), the message Number of missed calls: N Show? appears on the display, where N is the number of calls that have been blocked, missed, or rejected.

  • Page 66: Using Mute During A Call

    Call features Using mute during a call To mute and unmute the handset microphone, perform the following steps: Mute 1. Press the Mute soft key to deactivate the handset microphone. Unmute 2. Press the Unmute soft key to activate the handset microphone.
  • Page 67 Call features • if your handset is switched off • if your handset is busy • if your handset is out of the coverage area A new voice message dialogue appears once per caller, when the caller leaves a first new message in the mailbox. A voice mail symbol appears in the icon line and disappears after you play the message.

  • Page 68: Accessing Voice Mail

    Call features Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting. After you have listened to the voice mail message, the LED indicator turns off. See “Configuring the LED Indicator (4075 only)” (page 167), for more details.

  • Page 69: Defining A Voice Mail Number

    Call features 5. Press the Down key to select the Listen to voice mail option. 6. Press the Select soft key. Listen to voice mail The handset automatically dials the voice mail access number. Select Attention: Ensure that you configure the voice mail access number in the messaging settings.
  • Page 70 Call features 3. Press the Select soft key. Select 4. Press the Down key to choose one of the following options: — Highlight Enter number to use the Dialpad enter the number, and then press the Save soft Enter number key.

  • Page 71: Calls List

    Calls list Calls list Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. The Calls list stores information about dialled, answered, or missed calls (maximum 50 entries for all lists). Attention: The maximum number of entries you can store varies depending on the amount of storage space used by other features.
  • Page 72 Calls list Figure 15: Calls list with normal text size Tabs CLID Call time and date Figure 16: Calls list with small text size Attention: Depending on the selected Time and Date format, the font size varies, as shown in Figure If you change the time format to am/pm mode and the date format is dd/ mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/...

  • Page 73: All Calls List

    Calls list • “Dialled calls list” (page 84) • “Missed calls list” (page 89) The following table describes the Calls list tabs. Table 11: Calls list tabs Description All calls Answered calls Dialled calls Missed calls All calls list The All calls list shows all entries from the Answered, Dialled, and Missed calls lists.

  • Page 74: Accessing The All Calls List

    Calls list • “Deleting all entries” (page 78) Attention: To conserve the battery charge of your handset, the display automatically dims during calls. Press the key to restore the display. To configure the number of seconds that elapse before the display dims, change the “first value”...

  • Page 75: Dialling A Number

    Calls list Select 5. Press the Select soft key. 6. Press the key one or more times to return to the idle display. Dialling a number To dial a number from the All calls list, perform the following steps: 1. Open the All calls list using the steps in “Accessing...

  • Page 76: Transferring A Number To The Caller Filter List

    Transferring a number to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the All calls list to the caller filter list, perform the following steps: 1.

  • Page 77: Deleting An Entry

    Calls list 2. Press the Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Down key to highlight the Save option. Save Select 5. Press the Select soft key. 6. Press the Down key to highlight the Caller...

  • Page 78: Deleting All Entries

    Calls list More 3. Press the More soft key. 4. Press the Down key to highlight the Delete entry option. Delete entry 5. Press the Select soft key. Select 6. Press the soft key to confirm the changes. 7. Press the key one or more times to return to the idle display.

  • Page 79: Answered Calls List

    Calls list Answered calls list The Answered calls list stores information about the answered calls. The most recent entry appears at the top of the list. This section describes the following tasks: • “Accessing the Answered calls list” (page 79) •...

  • Page 80: Dialling A Number

    Calls list More 3. Press the More soft key. 4. Press the Down key to highlight the View option. View 5. Press the Select soft key. Select 6. Press the key one or more times to return to the idle display. Dialling a number To dial a number from the Answered calls list, perform the following steps: 1.
  • Page 81 Calls list 2. Press the Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Down key to highlight the Save option. Save 5. Press the Select soft key. Select 6. Press the Down key to highlight the Contacts...

  • Page 82: Transferring A Number To The Caller Filter List

    Calls list Transferring a number to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the Answered calls list to the caller filter list, perform the following steps: 1.

  • Page 83: Deleting An Entry

    Calls list Deleting an entry To delete an entry from the Answered calls list, perform the following steps: 1. Open the Answered calls list using the steps in “Accessing the Answered calls list” (page 79). 2. Press the Down key to highlight the required entry.

  • Page 84: Dialled Calls List

    Calls list 4. Press the Down key to highlight the Delete option. Delete all 5. Press the Select soft key. Select 6. Press the soft key to confirm the changes. 7. Press the key one or more times to return to the idle display.

  • Page 85: Viewing Information About A Dialled Call

    Calls list 2. Press the Left Right key to select the Dialled calls list. Viewing information about a dialled call To view information about a dialled call, such as time and date, perform the following steps: 1. Open the Dialled calls list using the steps in “Accessing the Dialled calls list”...

  • Page 86: Transferring A Number To Your Contacts List

    Calls list 2. Press the Down key to highlight the required entry. Attention: If you want to predial from the Dialled calls list, press the More soft key, press the Down key to highlight the Edit before call option, and then press the Select soft key.

  • Page 87: Transferring A Number To The Caller Filter List

    Transferring a number to the Caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the Dialled calls list to the Caller filter list, perform the following steps: 1.

  • Page 88: Deleting An Entry

    Calls list 6. Press the Down key to highlight the Caller filter option. Caller filter Select 7. Press the Select soft key. 8. Use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key.

  • Page 89: Deleting All Entries

    Calls list 7. Press the key one or more times to return to the idle display. Deleting all entries To delete all entries from the Dialled calls list, perform the following steps: 1. Open the Dialled calls list using the steps in “Accessing the Dialled calls list”...
  • Page 90 Calls list • Recently missed (unanswered, rejected or blocked by Caller filter (4070 and 4075 only)) and unchecked calls are bolded. Attention: If you configure the handset to display the time using am/ pm, the date appears for recently missed unchecked calls, but the time does not appear.

  • Page 91: Accessing The Missed Calls List

    Calls list Accessing the Missed calls list When the message “Number of missed calls: N Show?” appears, you have missed one or more calls (N is the number of calls you missed). Note: The message “Number of missed calls: N Show?” indicates the total number of missed calls, including both new calls and calls you have already checked in the Missed calls list.

  • Page 92: Dialling A Number

    Calls list 4. Press the Down key to highlight the View option. View Select 5. Press the Select soft key. 6. Press the key one or more times to return to the idle display. Dialling a number To dial a number from the Missed calls list, perform the following steps: 1.
  • Page 93 Calls list 2. Press the Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Down key to highlight the Save option. Save Select 5. Press the Select soft key. 6. Press the Down key to highlight the Contacts...

  • Page 94: Transferring A Number To The Caller Filter List

    Calls list Transferring a number to the Caller filter list Attention: The Caller filter feature is available only on the Avaya 4070 and 4075 DECT Handsets. To transfer a number from the Missed calls list to the Caller filter list, perform the following steps: 1.

  • Page 95: Deleting All Entries

    Calls list Deleting an entry To delete an entry from the Missed calls list, perform the following steps: 1. Open the Missed calls list using the steps in “Accessing the Missed calls list” (page 91). 2. Press the Down key to highlight the required entry.
  • Page 96 Calls list 4. Press the Down key to highlight the Delete option. Delete all 5. Press the Select soft key. Select 6. Press the soft key to confirm the changes. 7. Press the key one or more times to return to the idle display.

  • Page 97: Contacts

    Contacts Contacts Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. You can use your handset to store contact numbers and names. The Contacts menu allows you to store a maximum of 50 phone numbers and names without a MEM card, or a maximum of 200 with an installed MEM card.

  • Page 98: Accessing The Contacts Menu

    Contacts • “Editing a contact name” (page 103) • “Editing a contact ringtone” (page 104) • “Deleting a contact” (page 105) • “Speed dial feature” (page 105) • “Transfer numbers to your contacts list” (page 108) • “Transferring numbers to the caller filter list” (page 108) Accessing the Contacts menu To access the Contacts menu, perform the following steps: Menu...

  • Page 99: Adding A Contact Number

    Contacts 4. Use the Dialpad to enter the phone number. Long press the key to insert a comma to indicate a pause when you enter a number. Save 5. Press the Save soft key. 6. Use the Dialpad to enter the name. 7.

  • Page 100: Editing A Contact Number

    Contacts 6. Press the Down key to highlight the number option. New number 7. Press the soft key to add a new number for this contact. 8. Press the Down key to highlight the required number type. 9. Press the soft key.
  • Page 101 Contacts 4. Press the Down key to highlight the Edit contact option. Edit contact 5. Press the Select soft key. Select 6. Press the Down key to highlight the number you want to edit. Attention: If more than one number is stored for the contact you select, select the number you want to edit;...

  • Page 102: Deleting A Contact Number

    Contacts Deleting a contact number To delete a contact number, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Down key to choose the contact to edit. 3.

  • Page 103: Editing A Contact Name

    Contacts 13. Press the key one or more times to return to the idle display. Editing a contact name To edit a contact name, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98).

  • Page 104: Editing A Contact Ringtone

    Contacts Editing a contact ringtone To change a contact ringtone, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Down key to choose the contact to edit. 3.

  • Page 105: Deleting A Contact

    Contacts Deleting a contact To delete a contact, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Down key to choose the contact to delete. 3. Press the More soft key.
  • Page 106 Contacts • “Clearing the speed dial number” (page 107) Assigning a speed dial number To assign a speed dial number, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Down key to choose the required contact.
  • Page 107 Contacts 2. Press the Down key to choose a new contact for which to configure a speed dial number. 3. Press the More soft key. More 4. Press the Down key to highlight the Speed dial option. Speed dial 5. Press the Down key to choose the assigned digit for speed dial.

  • Page 108: Transfer Numbers To Your Contacts List

    Contacts list” (page 92). Transferring numbers to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number to the Caller filter list from the contacts list, perform the following steps: 1.
  • Page 109 Contacts 2. Press the Down key to choose the contact to edit. 3. Press the More soft key. More 4. Press the Down key to highlight the Save in caller filter option. Save in caller filter 5. Press the Select soft key.

  • Page 110: Messaging

    Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. You can send and receive text messages using the Avaya 4070 and 4075 DECT Handsets. Attention: The Messaging feature is not available on the Avaya 4027 DECT Handset.

  • Page 111: Message Limitations

    Messaging Message limitations The following limitations apply to the Messaging feature: • With a MEM card installed, the system can store up to 80 messages. Attention: The maximum number of messages you can store can be less than 80, depending on how much memory is used by other features.

  • Page 112: Saving A New Message Or Editing A Draft

    Messaging 2. Press the Down key to highlight the Messaging icon. 3. Press the Select soft key. Select The following table describes the message icons. Table 13: Menu section icons Icon Description Draft message Inbox message Outbox message Message settings Saving a new message or editing a draft To save a new message or edit a draft, perform the following steps: 1.

  • Page 113: Sending A Message

    Messaging 3. Press the Down key to highlight the Message option or the existing draft. New message 4. Use the Dialpad to create or edit the message. 5. Press the key. 6. Press the soft key to save the message as a draft.
  • Page 114 Messaging Send 5. Press the Send soft key. 6. Press the Down key to select Normal Urgent. Normal Attention: For more information about normal and Urgent urgent messages, see “Configuring Message display setting” (page 130). Select 7. Press the Select soft key, 8.

  • Page 115: Deleting A Draft Message

    Messaging 10. Optionally, if you selected Send to many in step 6, perform the following: Send to many a. Choose another contact name and number. b. Press the Send soft key. c. Repeat steps a and b until you have sent the message to all of the recipients.

  • Page 116: Deleting All Draft Messages

    Messaging 6. Press the Select soft key. Select 7. Press the soft key to confirm the changes. 8. Press the key one or more times to return to the idle display. Deleting all draft messages To delete all draft messages, perform the following steps: 1.

  • Page 117: Inbox

    Messaging Inbox This section describes the following tasks: • “Accessing the Messaging Inbox” (page 117) • “Reading a message” (page 118) • “Replying to a message” (page 118) • “Forwarding a message” (page 119) • “Saving a number to the contacts list” (page 121) •...

  • Page 118: Reading A Message

    Messaging Reading a message To read a message that you have received, perform the following steps: 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 117). 2. Press the Down key to highlight the message you want to read. Select 3.

  • Page 119: Forwarding A Message

    Messaging Reply 5. Press the Reply soft key. 6. Use the Dialpad to enter the message you want to send. Send 7. Press the Send soft key. 8. Press the Down key to select Normal Urgent. Normal Attention: For more information, see “Configuring Message display setting”...
  • Page 120 Messaging Send 6. Press the Send soft key. 7. Press the Down key to select Normal Urgent. Normal Attention: For more information, see “Configuring Message display setting” (page 130). Urgent 8. Press the Select soft key. Select 9. Press the Select soft key 10.

  • Page 121: Saving A Number To The Contacts List

    Messaging Saving a number to the contacts list To save a number from the Inbox to your contacts list, perform the 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 117). 2. Press the Down key to highlight a message. More 3.

  • Page 122: Deleting All Messages From The Inbox

    Messaging 2. Press the Down key to highlight the message you want to delete. More 3. Press the More soft key. 4. Press the Down key to select the Delete message option. Delete message Select 5. Press the Select soft key. 6.
  • Page 123 Messaging 7. Press the key one or more times to return to the idle display.

  • Page 124: Sent Messages

    Messaging Sent messages This section describes the following tasks: • “Accessing the Sent Messages menu” (page 124) • “Reading a sent message” (page 124) • “Forwarding a sent message” (page 125) • “Deleting a sent message” (page 126) • “Deleting all sent messages” (page 127) Accessing the Sent Messages menu To access the Sent Messages menu, perform the following steps: Menu...

  • Page 125: Forwarding A Sent Message

    Messaging 2. Press the Down key to highlight the sent message. View 3. Press the View soft key to read the message. 4. Press the Down key to scroll through the text of the message. 5. Press the key one or more times to return to the idle display.

  • Page 126: Deleting A Sent Message

    Messaging 7. Press the Down key to select Normal Urgent. For more information, see “Configuring Message display setting” (page 130). Normal Urgent Select 8. Press the Select soft key and press the Down key to choose any of the following options: —...

  • Page 127: Deleting All Sent Messages

    Messaging More 3. Press the More soft key. 4. Press the Down key to select the Delete message option. Delete message Select 5. Press the Select soft key and then press the soft key to confirm the changes. 6. Press the key one or more times to return to the idle display.

  • Page 128: Message Settings

    Messaging Message settings This section describes the following tasks: • “Accessing the message Settings menu” (page 128) • “Configuring the Overwrite option” (page 128) • “Managing sent messages” (page 130) • “Configuring Message display setting” (page 130) • “Configuring Automatic Answer setting” (page 131) •...
  • Page 129 Messaging When there is no room to store an incoming message, the handset does one of the following: • If the Overwrite option is enabled, the oldest message stored on the phone is overwritten. • If the Overwrite option is disabled, the handset does one of the following: —...

  • Page 130: Managing Sent Messages

    Messaging Managing sent messages Use this option to choose whether sent messages are stored in the handset: • If the Sent message option is enabled, sent messages are stored in the handset. • If the Sent message option is disabled, sent messages are not stored. To configure the sent message option, perform the following steps: 1.

  • Page 131: Configuring Automatic Answer Setting

    Messaging To configure the Message display setting, perform the following steps: 1. Open the message Settings menu using the steps “Accessing the message Settings menu” (page 128). 2. Press the Down key to highlight the Display option. Select 3. Press the Select soft key.

  • Page 132: Configuring Silent Answer Setting

    Messaging 2. Press the Down key to highlight the Auto answer msg option. Auto answer msg Select 3. Press the Select soft key. 4. Press the Down key to choose one of the following: off. Select 5. Press the Select soft key.

  • Page 133: Normal And Urgent Messages

    Messaging 4. Press the Down key to choose one of the following: off. Select 5. Press the Select soft key. 6. Press the key one or more times to return to the idle display. Normal and urgent messages The system differentiates between normal and urgent messages, which the handset signals with different ringer melodies.

  • Page 134: Confirming Urgent Messages

    Messaging • “Confirming urgent messages” (page 134) Confirming urgent messages You must confirm the receipt of an urgent message. If you do not confirm an urgent message within 60 seconds, the system notifies the originator that the message was not delivered. When you receive an urgent message, perform the following step: 1.

  • Page 135: Message List Full

    Messaging Attention: The maximum number of entries you can store varies, depending on the amount of storage space used by other features. Message list full The message list can store a maximum of 80 messages if a MEM card is installed;...

  • Page 136: Calendar

    Calendar Calendar Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. View the calendar in weekly or monthly format. You can also configure reminders, appointments, and meeting alerts. The Calendar allows you to store a maximum of 80 (without the MEM card) and a maximum of 100 (with installed MEM card) appointments.

  • Page 137: Accessing The Calendar

    Calendar • “Deleting an appointment” (page 144) CAUTION You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

  • Page 138: Selecting A Date

    Calendar More 2. Press the More soft key 3. Press the Down key to highlight the View week View month option. View week View month Select 4. Press the Select soft key. 5. Press the key one or more times to return to the idle display.

  • Page 139: Adding An Appointment

    Calendar Adding an appointment To add an appointment to the calendar, perform the following steps: 1. Open the Calendar menu using the steps in “Accessing the Calendar” (page 137). More 2. Press the More soft key to highlight the Go to date option Go to date 3.

  • Page 140: Viewing An Appointment

    Calendar 15. Use the Dialpad to enter the subject of the appointment. 16. Press the Continue soft key. Continue 17. Use the Dialpad to enter the location of the appointment. 18. Press the Continue soft key. Continue 19. Press the Down key to highlight the required reminder.

  • Page 141: Editing An Appointment

    Calendar 6. Press the Select soft key. Select 7. Press the Down key to highlight the appointment to view. 8. Press the View soft key. View 9. Press the key one or more times to return to the idle display. Editing an appointment To edit an appointment in the calendar, perform the following steps: 1.
  • Page 142 Calendar 8. Press the Down key to highlight the Edit option. Edit 9. Press the Select soft key. Select 10. Use the Dialpad to edit the start date. 11. Press the Continue soft key. Continue 12. Use the Dialpad to edit the start time. 13.

  • Page 143: Copying An Appointment

    Calendar Copying an appointment To copy an appointment, perform the following steps: 1. Open the Calendar menu, using the steps in “Accessing the Calendar” (page 137). More 2. Press the More soft key to highlight the Go to date option Go to date 3.

  • Page 144: Deleting An Appointment

    Calendar 12. Press the Down key to highlight the required duration. 13. Press the Select soft key. Select 14. Optionally, use the Dialpad to enter the subject of the appointment, and press the Continue soft key. Continue 15. Optionally, use the Dialpad to enter the location of the appointment, and press the...
  • Page 145 Calendar 6. Press the Select soft key and then press the Down key to highlight the appointment to delete. Select More 7. Press the More soft key. 8. Press the Down key to highlight the Delete option. 9. Press the Select soft key.

  • Page 146: Calculator, Stopwatch, And Alarms

    Alarms Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. This section explains the following features available on your Avaya 4027, 4070, or 4075 DECT Handset: • “Using the Calculator” (page 146) •...
  • Page 147 Calculator, Stopwatch, and Alarms 4. Press the Down key to highlight the Calculator option. Calculator 5. Press the Select soft key. Select 6. Use the Dialpad to enter a value. 7. Press the Left Right key to choose the required operation icon.

  • Page 148: Using The Stopwatch

    Calculator, Stopwatch, and Alarms 13. Press the key one or more times to return to the idle display. Attention: Invalid calculations result in an error message. The following table shows the calculator icons available for your use. Table 14: Calculator icons Symbol Description Addition sign...
  • Page 149 Calculator, Stopwatch, and Alarms 2. Press the Down key to highlight the Accessories icon. 3. Press the Select soft key. Select 4. Press the Down key to highlight the Stopwatch option. Stopwatch 5. Press the Select soft key. Select Start 6.

  • Page 150: Alarms

    Calculator, Stopwatch, and Alarms Alarms Use the Alarm feature to configure alarms. This section describes the following tasks: • “Nonrecurrent alarms” (page 150) • “Recurrent alarms” (page 153) CAUTION You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information;...
  • Page 151 Calculator, Stopwatch, and Alarms Creating an alarm To create a nonrecurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Down key to highlight the Accessories icon. 3. Press the Select soft key.
  • Page 152 Calculator, Stopwatch, and Alarms Editing an alarm To edit a nonrecurrent, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Down key to highlight the Accessories icon. 3. Press the Select soft key.

  • Page 153: Recurrent Alarms

    Calculator, Stopwatch, and Alarms Turning off an alarm To turn off a nonrecurrent, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Down key to highlight the Accessories icon. 3. Press the Select soft key.
  • Page 154 Calculator, Stopwatch, and Alarms Creating a recurrent alarm To create a recurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Down key to highlight the Accessories icon. 3. Press the Select soft key.
  • Page 155 Calculator, Stopwatch, and Alarms 13. Press the key one or more times to return to the idle display. Editing a recurrent alarm To edit a recurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2.
  • Page 156 Calculator, Stopwatch, and Alarms 10. Press the Down key to highlight the required days of the week. 11. Press the Mark soft key. Mark Unmark 12. Press the Unmark soft key to unmark a marked day of the week (if necessary). 13.
  • Page 157 Calculator, Stopwatch, and Alarms 6. Press the Down key to highlight the Recurrent alarm option. Recurrent alarm 7. Press the Select soft key. Select Turn off 8. Press the Turn off soft key. 9. Press the key one or more times to return to the idle display.

  • Page 158: Telephone Settings

    Telephone settings Telephone settings Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. Use the information in this chapter to configure the following: • “General settings” (page 158) • “Audio settings” (page 176) •...

  • Page 159: Accessing The General Settings Menu

    Telephone settings • “Accessing the General settings menu” (page 159) • “Profile configuration” (page 159) • “Configuring the time and date” (page 163) • “Choosing a language” (page 165) • “Configuring shortcuts” (page 166) • “Configuring the LED Indicator (4075 only)” (page 167) •...
  • Page 160 Telephone settings To configure your profile, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2. Press the Down key to highlight the Profiles option. Profiles 3. Press the Select soft key.
  • Page 161 Telephone settings Long press the key in Idle mode to switch between the active profile and the Silent profile. If the active profile is Silent, long press the key in Idle mode to switch to the Normal profile. You can configure the following features for each profile: •...
  • Page 162 Telephone settings 2. Press the Down key to highlight the Profiles option. Profiles 3. Press the Select soft key. Select 4. Press the Down key to highlight the Edit profile option. Edit profile 5. Press the Select soft key. Select 6.

  • Page 163: Configuring The Time And Date

    Telephone settings Configuring the time and date Use the time and date option to configure the time and date. WARNING You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information;...
  • Page 164 Telephone settings More 7. Press the More soft key to edit the time format. 8. Press the Down key to highlight the required time format. 9. Press the Select soft key. Select Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes (see “Calls list with normal text size”...

  • Page 165: Choosing A Language

    Telephone settings 4. Press the Down key to highlight the Date option. Date 5. Press the Select soft key. Select 6. Use the Dialpad to edit the date. More 7. Press the More soft key to edit the date format. 8.

  • Page 166: Configuring Shortcuts

    Telephone settings • French • Italian • Dutch • Portuguese • Danish • Swedish • Turkish • Polish • Greek • Russian • Norwegian To choose a language, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu”...

  • Page 167: Configuring The Led Indicator (4075 Only)

    Configuring the LED Indicator (4075 only) Use the information in this section to configure the LED indicator that appears to the left of the speaker on the Avaya 4075 DECT Handset. For more information, see “LED indicator (4075 only)” (page 35).

  • Page 168: Security Options

    Telephone settings 2. Press the Down key to highlight the signal option. LED signal 3. Press the Select soft key. Select 4. Press the Down key to select the LED colour to configure: • Red LED • Green LED • Orange LED Select 5.
  • Page 169 Telephone settings • “Using the Phone lock feature” (page 169) • “Automatic dialpad lock” (page 170) • “Unlocking the dialpad” (page 171) • “Changing the PIN code” (page 171) • “Entering Proxy Password” (page 172) Using the Phone lock feature Enable the Phone lock feature to avoid unauthorised use of your handset.
  • Page 170 Telephone settings 10. Press the key one or more times to return to the idle display. Automatic dialpad lock The Automatic dialpad lock feature disables key input if you do not press any keys for a configurable period of time. To configure the number of seconds the system waits before enabling dialpad lock, change the “second value”...
  • Page 171 Telephone settings 8. Press the key one or more times to return to the idle display. Unlocking the dialpad To unlock the dialpad, perform the following steps: 1. Press the key. Unlock 2. Press the Unlock soft key. Note: The Unlock soft key is available for three seconds after you press the...
  • Page 172 Telephone settings 4. Press the Down key to highlight the Change PIN code option. Change PIN 5. Press the Select soft key. Select 6. Use the Dialpad to enter the current PIN code. 7. Press the soft key. 8. Use the Dialpad to enter a new PIN code.

  • Page 173: Defining The Handset Name

    Telephone settings 2. Press the Down key to highlight the Security option. 3. Press the Select soft key. Security Select 4. Press the Down key to highlight the Proxy password option. 5. Press the Select soft key. Reset settings Select 6.

  • Page 174: Resetting The Handset

    Telephone settings To define the handset name, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2. Press the Down key to highlight the Handset name option. Handset name 3.

  • Page 175: Resetting The Mem Card

    Telephone settings 2. Press the Down key to highlight the Reset settings option. Reset settings 3. Press the Select soft key. Select 4. Press the soft key. 5. Use the Dialpad to enter the current PIN code. 6. Press the soft key.

  • Page 176: Viewing Information

    Telephone settings 7. Press the key one or more times to return to the idle display. 8. Switch off the handset. 9. Switch on the handset. Viewing information Use the status option to view information about the software release installed on the handset, hardware version of the handset, battery charge status, level of radio signal, and available memory.

  • Page 177: Accessing The Sounds And Alerts Menu

    Telephone settings • “Configuring the ring volume” (page 178) • “Defining the ring external melody” (page 178) • “Defining the ring internal melody” (page 179) • “Defining the Ring unknown call melody” (page 180) • “Defining the Normal message melody” (page 180) •...

  • Page 178: Configuring The Ring Volume

    Defining the ring external melody The Avaya 4070 and 4075 DECT Handsets offer 20 melodies, while the Avaya 4027 DECT Handset offers 10 melodies. WARNING If your handset is subscribed to a traditional DECT system based on DMC cards, the system identifies all incoming calls as external.

  • Page 179: Defining The Ring Internal Melody

    Telephone settings To define a melody for external calls, perform the following steps: 1. Open the Sounds and alerts menu using the steps “Accessing the Sounds and alerts menu” (page 177). 2. Press the Down key to highlight the Ring external option.

  • Page 180: Defining The Ring Unknown Call Melody

    Defining the Ring unknown call melody Attention: Avaya DECT systems do not support the Ring unknown call melody feature. Defining the Normal message melody Attention: The Normal message alert melody feature is available on the Avaya 4070 and 4075 DECT Handsets only.

  • Page 181: Defining The Urgent Message Melody

    “Configuring Message display setting” (page 130). Defining the Urgent message melody Attention: The Urgent message alert melody feature is available on the Avaya 4070 and 4075 DECT Handsets only. To define a melody for urgent message alerts, perform the following steps: 1. Open the...

  • Page 182: Defining The Ring Emergency Melody

    “Configuring Message display setting” (page 130). Defining the Ring emergency melody Attention: Avaya DECT systems do not support the Ring emergency call melody feature. Enabling the Increasing ring feature If you enable the Increasing ring feature, the volume level gradually increases during an alert.

  • Page 183: Configuring Alert Volume

    Telephone settings 4. Press the Down key to select or Off. Select 5. Press the Select soft key to apply the changes. 6. Press the key one or more times to return to the idle display. Configuring Alert volume Use this function to change the alert volume. To change the alert volume, perform the following steps: 1.

  • Page 184: Defining The Alert Tone Melody

    Telephone settings Defining the Alert tone melody To define a melody for alerts, perform the following steps: 1. Open the Sounds and alerts menu using the steps “Accessing the Sounds and alerts menu” (page 177). 2. Press the Down key to highlight the Alert tone option.

  • Page 185: Enabling The Vibrator

    Enabling the Vibrator Attention: The Vibrator feature is available on the Avaya 4070 and 4075 DECT Handsets only. If you enable the Vibrator feature, the handset vibrates to alert you about incoming calls.

  • Page 186: Enabling The Key Sound

    Telephone settings 2. Press the Down key to highlight the Vibrator option. Vibrator 3. Press the Select soft key. Select 4. Press the Down key to select — — Vibrate then ring — Vibrate only Vibrate then ring — Vibrate and ring Select 5.

  • Page 187: Enabling Confirmation Sound

    Telephone settings 2. Press the Down key to highlight the sound option. Key sound 3. Press the Select soft key. Select 4. Press the Down key to select Silent (disabled), Click, Tone (different types of sounds). Silent Click Tone Select 5.

  • Page 188: Enabling The Coverage Warning

    Telephone settings 4. Press the Down key to select or Off. Select 5. Press the Select soft key to apply the changes. 6. Press the key one or more times to return to the idle display. Attention: The default volume of the Confirmation sound is 1.

  • Page 189: Enabling The Charger Warning

    Telephone settings 4. Press the Down key to select or Off. Select 5. Press the Select soft key to apply the changes. 6. Press the key one or more times to return to the idle display. Enabling the Charger warning If you enable the Charger warning feature, a sound occurs when the handset is placed in the charger.

  • Page 190: Configuring Missed Call Time

    Configuring Cadence Mode A cadence defines the duration of the on and off phases of a ringing cycle. You can use the Tones and Cadences feature on the Avaya Communication Server 1000 (Avaya CS 1000) system to configure ring cadences to identify different types of incoming calls. For more...
  • Page 191 Telephone settings information about Tones and Cadences on Avaya CS 1000, see Avaya Features and Services Fundamentals (NN43001-106). Attention: Cadence Mode is applicable to traditional DECT systems only (based on DMC cards). If you enable or disable Cadence Mode for a SIP DECT solution, there is no impact.

  • Page 192: Display Settings

    Telephone settings After you activate Cadence Mode, you can optionally select a handset ring melody that has a desirable interaction with the cadences programmed on the CS 1000 system. For more information about selecting a ring melody, see “Defining the ring external melody” (page 178).

  • Page 193: Wallpaper Customisation

    Telephone settings Wallpaper customisation Use the information in this section to customise the image that appears as a background when your handset is in idle mode. Selecting wallpaper by theme To select wallpaper according to the selected theme, perform the following steps: 1.
  • Page 194 Telephone settings 2. Press the Down key to highlight the Wallpaper option. Wallpaper 3. Press the Select soft key. Select 4. Press the Down key to select the Picture option. Picture 5. Press the Down key to select an image from the list.

  • Page 195: Selecting A Theme

    Telephone settings 2. Press the Down key to highlight the Wallpaper option. Wallpaper 3. Press the Select soft key. Select 4. Press the Down key to select None. None 5. Press the key one or more times to return to the idle display.

  • Page 196: Startup Customisation

    Telephone settings 6. Press the key one or more times to return to the idle display. Startup customisation Use the information in this section to customise the image that appears on the handset display during startup. Selecting a startup image by theme To select a startup image according to the selected theme, perform the following steps: 1.
  • Page 197 Telephone settings Selecting a startup image other than from the current theme To select a startup image from a source other than the selected theme, perform the following steps: 1. Open the Display menu using the steps in “Accessing the Display settings menu” (page 192).

  • Page 198: Configuring Power Save

    Telephone settings 2. Press the Down key to highlight the Startup screen option. Startup screen 3. Press the Select soft key. Select 4. Press the Down key to select the None option. None 5. Press the key one or more times to return to the idle display.

  • Page 199: Call Settings

    Telephone settings 4. Use the Dialpad to enter the time period: — the first value (from 1 to 59 seconds) defines the time before the display becomes dim. — the second value (from 1 to 59 seconds) defines the time before the display switches off (after the display becomes dim).

  • Page 200: Accessing The Call Settings Menu

    Telephone settings • “Activating the Silent charging feature” (page 219) Accessing the call settings menu To access the call settings menu, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Down key to highlight the Settings...

  • Page 201: Answer Mode Configuration

    Message count option. Attention: The message count option is available Call time on the Avaya 4070 and 4075 DECT Handsets only. Call time Message count options reflects Message count statistics for outgoing calls and messages. Reset 5.
  • Page 202 Telephone settings 2. Press the Down key to highlight the Answer mode option. Answer mode 3. Press the Select soft key. Select 4. Press the Down key to highlight the Any key option. Any key Select 5. Press the Select soft key.

  • Page 203: Caller Filter Configuration

    Telephone settings 6. Press the key one or more times to return to the idle display. Activating Normal answer mode To activate Normal answer mode, perform the following steps: 1. Open the Calls menu using the steps in “Accessing the call settings menu” (page 200).
  • Page 204 Telephone settings When the caller filter function is active, a filter icon appears on the display. Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. The Caller filter functions only when the caller number transmits through Integrated Services Digital Network (ISDN).
  • Page 205 Telephone settings Adding an entry to the Caller filter list To add an entry to the Caller filter list, perform following steps: 1. Open the Caller filter menu using the steps in Caller filter “Accessing the Caller filter menu” (page 204).
  • Page 206 Telephone settings Editing entries in the Caller filter list To edit entries in the Caller filter list, perform the following steps: Caller filter 1. Open the Caller filter menu using the steps in “Accessing the Caller filter menu” (page 204). 2.
  • Page 207 Telephone settings 2. Press the Down key to highlight the List option. List 3. Press the Select soft key. Select 4. Press the Down key to highlight the required entry to delete. 5. Press the Down key to highlight the Delete option.
  • Page 208 Telephone settings 4. Press the Down key to highlight any entry. 5. Press the More soft key. More 6. Press the Down key to highlight the Delete option. Delete all 7. Press the Select soft key. Select 8. Press the soft key to confirm the changes.
  • Page 209 Telephone settings 2. Press the Down key to highlight the Mode option. Mode 3. Press the Select soft key. Select 4. Press the Down key to highlight the required mode. 5. Press the Select soft key. Select 6. Press the key one or more times to return to the idle display.

  • Page 210: Emergency Call Configuration

    If you define a message (up to 160 characters in length), the handset sends the emergency message to the emergency number. Attention: The Emergency call feature is available on the Avaya 4027, 4070, 4075 DECT Handsets, but the message can be sent from the Avaya 4070 and 4075 DECT Handsets only.
  • Page 211 Telephone settings 4. Press the Down key to highlight the Number option. 5. Press the Select soft key. Select 6. Press the Down key to highlight Lookup contact, press the Select soft key, press the Down key to highlight the required number from your contacts list, and press the Select soft key.

  • Page 212: Mandown Configuration (4075 Only)

    Telephone settings 2. Press the Down key to highlight the Emergency call option. Emergency call 3. Press the Select soft key. Select 4. Press the Down key to highlight the Message option. Message 5. Press the Select soft key. Select 6.
  • Page 213 Telephone settings • If you enter a Mandown text message (up to 160 characters in length), the handset sends that message to the configured number. Attention: You can configure Mandown to send text messages only if your system supports this feature. Contact your system administrator to determine if you can use this feature.
  • Page 214 Telephone settings 2. Press the Down key to highlight the Mandown call option. Mandown call 3. Press the Select soft key. Select 4. Press the Down key to highlight the Mode option. Mode 5. Press the Select soft key. Select 6.
  • Page 215 Telephone settings 4. Press the Down key to highlight the Number option. Number 5. Press the Select soft key. Select 6. Press the Down key to highlight Lookup contact, press the Select soft key, press the Down key to highlight the required number from your contacts list, and press the Select soft key.
  • Page 216 Telephone settings 2. Press the Down key to highlight the Mandown call option. Mandown call 3. Press the Select soft key. Select 4. Press the Down key to highlight the Message option. Message 5. Press the Select soft key. Select 6.
  • Page 217 Telephone settings 2. Press the Down key to highlight the Mandown call option. Mandown call 3. Press the Select soft key. Select 4. Press the Down key to highlight the Auto answer option. Auto answer 5. Press the Select soft key. Select 6.
  • Page 218 Telephone settings 4. Press the Down key to highlight the Delay option. Delay 5. Press the Select soft key. Select 6. Press the Down key to select the required option: — off - to disable the delay. — 5s — ... —...

  • Page 219: Activating The Silent Charging Feature

    Telephone settings 4. Press the Down key to highlight the Prealarm time option. Prealarm time 5. Press the Select soft key. Select 6. Press the Down key to select the required option: — off - to disable the prealarm. — 5s —...

  • Page 220: Connectivity Settings

    Telephone settings 2. Press the Down key to highlight the Silent charging option. Silent charging 3. Press the Select soft key. Select 4. Press the Down key to select the required option: — to disable silent charging — Discon. to disconnect from the CS 1000 system while in the charger Discon.
  • Page 221 51). • Bluetooth wireless technology Attention: Support for Bluetooth wireless technology is available on the Avaya 4070 and 4075 DECT Handsets only. For more information about configuring Bluetooth wireless technology, see: — “Bluetooth wireless technology module installation” (page 237) — “Bluetooth wireless technology headset installation” (page 241)

  • Page 222: Using Ffc Or Spre Codes

    Accessing additional features using FFC or SPRE codes Accessing additional features using FFC or SPRE codes Attention: FFC and SPRE codes are not applicable to SIP DECT system. Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to check if these features are available for your use.
  • Page 223 Accessing additional features using FFC or SPRE codes To access additional features using FFC or SPRE codes: 1. Use the Dialpad to enter the FFC or SPRE code while the handset is idle. 2. Press the Call key. Attention: Contact your system administrator for the specific FFC and SPRE code numbers.

  • Page 224: Handset Accessories

    “Bluetooth wireless technology module installation” (page 237) • “Bluetooth wireless technology headset installation” (page 241) Available accessories The following table lists the accessories available for the Avaya 4027, 4070, and 4075 DECT Handsets. Table 17: List of accessories Item Description...
  • Page 225 Extra handset battery pack for Avaya N0165276 (for 4027 and 4027 and 4070 DECT Handsets. 4070) Belt Clip (for Extra belt clip for Avaya 4027 and N0162963 4027 and 4070) 4070 DECT Handsets. Handset Carry Carry case for Avaya 4027 and 4070...

  • Page 226: Belt Clip

    2. If you have a Avaya 4075 DECT Handset, unscrew the belt clip compartment cover, install the belt clip and tighten the screws. If you have an Avaya 4027 or 4070 DECT Handset, go to step 3. 3. Use the plastic tool to unlock the fastening of the belt clip...
  • Page 227 Handset accessories Figure 17: Using plastic tool (only for 4027 and 4070) Plastic tool Belt clip compartment cover Handset...
  • Page 228 Handset accessories Figure 18: Installed swivel belt clip (only for 4027 and 4070) Swivel belt clip Handset Figure 19: Installed executive clip Executive clip Handset...
  • Page 229 2. If you have an Avaya 4075 DECT Handset, unscrew the belt clip, install the belt clip compartment cover and tighten the screws. If you have an Avaya 4027 or 4070 DECT Handset go to step 3. 3. Use the plastic tool to unlock the belt clip fastening.

  • Page 230: Installing The Headset

    Handset accessories Installing the headset To use the optional wired headset with your Avaya 4027, 4070, or 4075 DECT Handset, install it as shown in the following figure. Note: (4075 only) The headset jack is covered by a protective plug.
  • Page 231 Handset accessories 4. If you need: to install a memory (MEM) card, see “MEM card installation and removal” (page 234); to install a Bluetooth wireless technology module, see “Bluetooth wireless technology module installation” (page 237); to charge the battery pack refer, see “Charging the battery pack (4075 only)”...

  • Page 232: Charging The Battery Pack (4075 Only)

    Figure 23: Installing the battery pack Charging the battery pack (4075 only) You can charge the battery for your Avaya 4075 DECT Handset without having the battery installed in the handset. Use the following steps to charge the battery pack: 1.
  • Page 233 Handset accessories 3. Insert the battery pack into the charger slot as shown in Figure Attention: Insert the battery pack in the same orientation as it is shown in the figure, otherwise the battery pack cannot charge. When the battery pack is correctly inserted, the indicator lamp lights.

  • Page 234: Mem Card Installation And Removal

    MEM card installation and removal You can install an optional removable memory (MEM) card in your Avaya 4027, 4070, or 4075 DECT Handset. The MEM card allows you to personalise your handset. Attention: You can operate your handset without a MEM card. An installed MEM card allows you to personalise the handset and retain subscriber data.
  • Page 235 To install the MEM card in the handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover and the battery. Note: For information about removing the Avaya 4027 or 4070 DECT Handset battery compartment cover, see “Installing the battery pack...
  • Page 236 Handset accessories Note: For information about removing the Avaya 4075 DECT Handset battery compartment cover, see “Removing and installing the battery pack (4075 only)” (page 230). 3. Slide in the MEM card from under the two small crescents and press it, as shown in Figure 26.

  • Page 237: Bluetooth Wireless Technology Module Installation

    Memory card Pull Bluetooth wireless technology module installation Your Avaya 4070 and 4075 DECT Handsets are equipped with a radio system to support Bluetooth wireless technology enabled headsets. Ensure that you are familiar with the operation of the navigation keys...
  • Page 238 “Handset controls” (page 37). Attention: This feature is available on the Avaya 4070 and 4075 DECT Handsets only. Contact your system administrator to determine if you can use the Bluetooth wireless technology feature with your handset.
  • Page 239 4070 or 4075 DECT Handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover and the battery. Note: For information about removing the Avaya 4070 or 4075 DECT Handset battery compartment cover, see “Installing the battery pack (4027 and 4070 only)”...
  • Page 240 Handset accessories Note: On the Avaya 4075 DECT Handset, the Bluetooth wireless technology compartment is oriented 90 degrees clockwise in comparison to Avaya 4070 DECT Handset. 4. Reinstall the battery pack as shown in Figure 2. 5. Replace the battery cover.

  • Page 241: Bluetooth Wireless Technology Headset Installation

    Handset accessories Bluetooth wireless technology headset installation You can install a Bluetooth wireless technology headset on your handset. The following table describes the Bluetooth wireless technology headset status icons. Table 18: Bluetooth wireless technology headset status Icon Description Connected Disconnected In conversation This section describes the following tasks: •...
  • Page 242 Handset accessories Press the Down key to highlight the Settings icon. Select 3. Press the Select soft key. 4. Press the Left Right key to choose the Connectivity option. 5. Press the Down key to highlight the Bluetooth option. Bluetooth Select 6.
  • Page 243 Handset accessories Enabling and disabling Bluetooth wireless technology connectivity To enable and disable Bluetooth wireless technology connectivity, perform the following steps: Bluetooth 1. Open the Bluetooth configuration menu using the steps in “Accessing the Bluetooth wireless technology configuration menu” (page 241).
  • Page 244 Handset accessories 4. Press the Down key to highlight the Search for devices option. Search for devices Attention: If the search process is successful, proceed to step 5. If the search is unsuccessful, repeat steps 3 to 4. 5. Press the Pair soft key and add the headset.
  • Page 245 Handset accessories 2. Press the Down key to highlight the Paired devices option. Paired devices 3. Press the Select soft key. Select 4. Press the Down key to highlight the required device. Connect 5. Press the Connect or Discon. soft key to connect or disconnect the headset.
  • Page 246 Handset accessories 6. Press the Down key to highlight the Delete option. Delete 7. Press the soft key to confirm the deletion. 8. Press the key one or more times to return to the idle display.
  • Page 247 Handset accessories...

  • Page 248: Terms You Should Know

    Press and hold a key for 2 seconds and then release it. MEM card A removable memory card (storage device) for contacts, messages, call logs, and subscriptions. SIP DECT Avaya VoIP DECT system that uses the SIP protocol to establish calls.
  • Page 249 System or Switch Your office communication system. Traditional DECT Avaya DECT system based on DMC cards. Voice mail A system that allows you to exchange spoken messages with other users.

  • Page 250: Index

    Index Index deleting an entry 77 dialling a number 75 accessing additional features transferring a number to the using FFC or SPRE codes 223 caller filter list 76 accessing general settings menu transferring a number to your contacts list 75 accessing the caller filter menu viewing information about a call 74...
  • Page 251 176 Installing the module on Avaya 4070 DECT Handset automatic dialpad lock 170 Automatic key lock feature 170 Bluetooth wireless technology Avaya 4027 and 4070 DECT module Handsets configuration 48 removing the module 239 Avaya 4027/4070 DECT Handset installation 48...
  • Page 252 Index charging the batteries 23 dialling a number 85 transferring a number to the CLID (Calling Line Identification) caller filter list 87 transferring a number to your configuring shortcuts 166 contacts list 86 connectivity settings 220 viewing information about a contacts 97 call 85 dialogue mode 32, 42...
  • Page 253 Index dial using the telephone book general settings 158 getting started 19 dialling 56 loudspeaker 57 predialling 56 SOS 61 handset speed dial 57 resetting to factory defaults Mandown activating or deactivating 213 handset accessories 224 Mandown call handset controls 37 auto answer 216 handset information 176 delay 217...
  • Page 254 Index deleting a draft 115 during a call 66 deleting a sent message 126 muting the ringer 64 deleting all drafts 116 deleting all incoming messag- es 122 normal answer mode configuration deleting all sent messages 127 deleting an incoming message forwarding a sent message on/off switch 28 forwarding an incoming mes-...
  • Page 255 Index silent charging configuring 163 time and date 163 activating 219 soft key line 35 transfer a call 66 SOS calls transferring a call 66 making 61 Transferring phone numbers to the speed dial 105 caller filter list 210 assigning a speed dial number transferring phone numbers to the caller filter list 108 clearing the speed dial number...

This manual is also suitable for:

40704075

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