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P2WW-2301-01ENZ0
Organizer
User's Guide

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  • Page 1

    P2WW-2301-01ENZ0 Organizer User’s Guide...

  • Page 2: Table Of Contents

    CONTENTS 1. Introduction................. 1 Users who may use Windows Vista............3 1.1. System Requirements................4 2. Basic Operations ................ 5 2.1. Starting ScanSnap Organizer.............. 5 2.2. Operating Window ................7 2.2.1. Menu Bar (Main Widow)..................10 2.2.2. Toolbar......................... 23 2.2.3. Thumbnail View ....................26 2.3.

  • Page 3

    3.13. Editing Files..................73 3.13.1. Viewing Files with ScanSnap Organizer Viewer ........... 73 3.13.2. Rotating Pages ....................73 3.13.3. Deleting Pages....................74 3.13.4. Moving Pages ....................75 3.13.5. Inserting Pages....................76 3.14. Displaying ScanSnap Setup Dialog box ........77 3.15. Updating Online ................78 Appendix 1.

  • Page 4: Introduction

    1. Introduction 1. Introduction Thank you for purchasing ScanSnap Organizer. This product is a software application that displays (in a list or thumbnail view) and manages PDF and JPEG files created with the duplex color scanner ScanSnap. ScanSnap Organizer has the following features. You can view document images scanned with the ScanSnap without opening them in ●...

  • Page 5

    1. Introduction Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. Other company names and product names are the registered trademarks or trademarks of the respective companies.

  • Page 6: Users Who May Use Windows Vista

    1. Introduction Symbols Used in This Manual This manual uses the following symbols in explanation. This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operation. This symbol indicates places in the manual where you can refer to for the information such as how to operate.

  • Page 7: System Requirements

    1. Introduction 1.1. System Requirements The following system requirements are essential for ScanSnap Organizer. Operating System Windows 2000 Windows Vista Windows XP ® ® ® ® Intel Pentium Intel Pentium Processor 600 MHz or Processor 1.8GHz or higher higher 256 MB or more 512 MB or more Hard disk space 370 MB or more of free hard disk space...

  • Page 8: Basic Operations

    2. Basic Operations 2. Basic Operations This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] -> [ScanSnap Organizer]. The “PDF Automatic Conversion Settings” dialog box appears. (Depending on the setting, it may not appear.) You can also activate the ScanSnap Organizer by double-clicking the icon the desktop.

  • Page 9

    2. Basic Operations ● If you want to know what the searchable PDF files are, refer to “Appendix 1. About Searchable PDF Files” on page 80. ● You can change the “PDF Automatic Conversion Settings” later. For details on how to change the settings, refer to “3.4.

  • Page 10: Operating Window

    2. Basic Operations 2.2. Operating Window The following is an example of the ScanSnap Organizer main window, which is displayed at startup. This window provides the controls that you can use in ScanSnap Organizer For details of ScanSnap Organizer Viewer screen, refer to “2.4.

  • Page 11: Thumbnail View

    2. Basic Operations <Thumbnail View> Menu bar Toolbar Displays the menu used in ScanSnap Frequently-used functions are indicated by Organizer. icons. Folder view Folders managed in ScanSnap Organizer are listed. Actions menu The icons of the Actions File view with which the selected Status bar PDF or JPEG files in files are utilized are...

  • Page 12

    2. Basic Operations <List View> Toolbar Menu bar Frequently-used functions are indicated by Displays the menu used in ScanSnap icons. Organizer. File view Folder view Files in the selected folder Folders managed in Status bar are listed. ScanSnap Organizer are When any file is selected: listed.

  • Page 13: Menu Bar (main Widow)

    2. Basic Operations 2.2.1. Menu Bar (Main Window) This section explains each menu item of the menu bar. <[File] menu> File ScanSnap Organizer Opens selected PDF and JPEG files with ScanSnap Organizer Viewer. Viewer You can view and edit the files with ScanSnap Organizer Viewer. Open Opens a file with an associated application.

  • Page 14

    2. Basic Operations <[Edit] menu> Edit Undo <Ctrl + Z> Undoes the most recent action such as the following. ● Delete (to move to the Recycle Bin) ● Rename ● Copy/Move by a drag and drop action ● Cut or Paste Cut <Ctrl + X>...

  • Page 15

    2. Basic Operations View List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbnail view instead of the file list in the File view area. Thumbnail size Changes the size of thumbnails displayed in File view to Large, Medium, or Small, or changes to Top Thumbnail view.

  • Page 16

    2. Basic Operations View Refresh <F5> Refreshes the display of Folder view and File view to the latest information. <[PDF file] menu> PDF file Convert into Converts selected PDF files, which are scanned with the ScanSnap, into Searchable PDF searchable PDF files. - Execute Settings can be changed in the following dialog box.

  • Page 17

    2. Basic Operations PDF file Convert into “Display conversion list” checkbox Searchable PDF If the checkbox is marked, a list of files to be converted is displayed - Execute upon clicking the [OK] button so that you can check the status. (Continued) This checkbox is available only when “Execute when the computer is idle”...

  • Page 18

    2. Basic Operations PDF file ● Target pages Convert into Searchable PDF All pages - Execute All pages are converted. (Continued) (It may take an extended period of time depending on the number of pages/PDF files selected because all pages are converted.) The first page only Only the first page is converted.

  • Page 19

    2. Basic Operations PDF file Convert into Displays the “PDF Conversion List” in which PDF files to be converted Searchable PDF are listed so that you can check the status. - PDF Conversion List This list is used to check the status of PDF files to be converted as well as show PDF files targeted for conversion while the computer is not doing any other tasks (in other words, when idle).

  • Page 20

    2. Basic Operations PDF file Convert into File List Searchable PDF ● File name - PDF Conversion List The name of PDF files is displayed. (Continued) ● Folder name The path to the folder, in which PDF files are stored, is displayed. ●...

  • Page 21

    2. Basic Operations PDF file Convert into You can set the setting so that PDF files added to the [My ScanSnap] Searchable PDF folder are automatically converted into searchable PDF files. - Automatic Conversion Setting ● “Automatically make PDF files searchable after the PDF files are added to the My ScanSnap folder”...

  • Page 22

    2. Basic Operations PDF file Search <Ctrl + S> Searches PDF files. ● Enter search words Enter the word(s) you want to find in the PDF file made searchable. ● Only the fully matching words are searched for Mark this check box if you want to search only the words that precisely match with what you enter above.

  • Page 23

    2. Basic Operations <[Actions] menu> Actions Scan2E-mail You can send e-mail with selected files attached. Scan2Print You can print selected files with a printer. <[Tools] menu> Tools Options You can specify a destination folder, select a mouse operation, and rename - [General Settings] files when moving or copying the files.

  • Page 24

    2. Basic Operations Tools The selected operation in this window is reflected to the “Mouse operation” options and the later click opens a file in the selected operation. Options You can set the setting so that all PDF files scanned with the - [PDF automatic ScanSnap and added in the [My ScanSnap] folder are automatically conversion] tab...

  • Page 25

    2. Basic Operations Tools Options You can change preferences for sending files by e-mail. - [E-mail] tab ● “When attaching a PDF file, add a ‘Document Open Password’ ” checkbox If this checkbox is marked, you can set a password for files in the “Scan2E-mail - Set a password”...

  • Page 26: Toolbar

    2. Basic Operations 2.2.2. Toolbar (Main Window) Buttons in the toolbar are as follows: Button name Meaning Creates a Cabinet in Folder view. Create new A cabinet can be created only under [My ScanSnap] folder. cabinet Creates a Folder in a Cabinet in Folder view. Create new folder Folders cannot be created under the [My ScanSnap] folder.

  • Page 27

    2. Basic Operations Button name Meaning Copies the selected cabinet/folder/file. Copy...

  • Page 28

    2. Basic Operations Button name Meaning Pastes the cut or copied cabinet/folder/file. Paste If [Folder] is pasted directly under the [My ScanSnap] folder, it is changed to [Cabinet] in ScanSnap Organizer. Deletes the selected file, folder, or Cabinet. Delete SCAN Button Displays the ScanSnap Manager Settings.

  • Page 29: Thumbnail View

    2. Basic Operations 2.2.3. Thumbnail View (Main Window) (Thumbnail Large/Medium/Small) : Shown when a thumbnailed page of a PDF file is searchable. : Indicates a password-protected file. : Indicates a file with digital signatures. Thumbnail image Displays a miniature image of the file. Page number Shows the <current page number / total page File name...

  • Page 30

    2. Basic Operations ● PDF and JPEG files are thumbnailed. Other kinds of files are displayed using the icon of applications associated with those files. ● Thumbnails of password-protected PDF files cannot be displayed because of security restrictions*. In this case, the icon is displayed with a lock mark ( ) displayed on the lower left-hand corner.

  • Page 31: Actions

    2. Basic Operations 2.3. Actions Actions are frequently-used functions that help you make efficient use of your time at your office. Only by selecting a PDF file created with the ScanSnap and clicking an icon, or by dragging it onto an icon, you can print it with a printer or attach it to an e-mail easily and quickly.

  • Page 32: Scansnap Organizer Viewer

    2. Basic Operations 2.4. ScanSnap Organizer Viewer In ScanSnap Organizer, you can view and edit PDF/ JPEG files with ScanSnap Organizer Viewer. To view/edit files with ScanSnap Organizer Viewer, select “ScanSnap Organizer Viewer” for the Mouse operation from the [Tools] menu -> [Options] -> the “General Settings”...

  • Page 33: Menu Bar (scansnap Organizer Viewer)

    2. Basic Operations 2.4.1. Menu Bar (ScanSnap Organizer Viewer) This section explains menus on the Menu bar in the ScanSnap Organizer Viewer window. <[File] menu> File Meanings Save <Ctrl + S> Saves the changes made on pages. Save As Saves the file in a specified name after editing pages. Print <Ctrl + P>...

  • Page 34

    2. Basic Operations <[View] menu> View Meanings Show All Shows Pages Panel and Page with ScanSnap Organizer Viewer. Show the Page Only Shows the Page only with ScanSnap Organizer Viewer. Show Pages Panel Shows Pages Panel only with ScanSnap Organizer Viewer. Zoom In <Ctrl + +>...

  • Page 35: Toolbar (scansnap Organizer Viewer)

    2. Basic Operations 2.4.2. Toolbar (ScanSnap Organizer Viewer) This section explains buttons on the Toolbar in ScanSnap Organizer Viewer. Button Functions Saves the changes made on pages. Save Prints the file displayed in ScanSnap Organizer Viewer. Print Shows the first page. First Page Shows the previous page.

  • Page 36

    2. Basic Operations Button Functions Undoes the most recent action such as the following. Undo ● Cut ● Paste ● Insert / Delete page ● Rotate ● Move Deletes the selected page. Delete Page In the “Show the Page Only” view mode, it deletes only the displayed page.

  • Page 37: Using Scansnap Organizer In Various Ways

    3. Using ScanSnap Organizer in Various Ways 3. Using ScanSnap Organizer in Various Ways This chapter describes details of how to use ScanSnap Organizer with its various functions. 3.1. Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned with the ScanSnap.

  • Page 38

    3. Using ScanSnap Organizer in Various Ways 2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application" tab. Depending on the ScanSnap model you are using, the setting dialog box may differ from the image above. For details on how to set the ScanSnap setting, refer to ScanSnap “Operator’s Guide”...

  • Page 39: Scanning

    3. Using ScanSnap Organizer in Various Ways 3.1.2. Scanning Load the document onto the scanner. Press the [SCAN] button. Scanning is started. When you scan with the Quick Menu Mode, the Quick Menu appears. Then Select “Save with ScanSnap Organizer.” When scanning is finished, the “PDF Automatic Conversion Settings”...

  • Page 40

    3. Using ScanSnap Organizer in Various Ways ● The “PDF Automatic Conversion Settings” dialog box can be hidden form view. Mark the “Do not show this message again” checkbox if you do not want to see this dialog box again. ●...

  • Page 41: Organizing Files

    3. Using ScanSnap Organizer in Various Ways 3.1.3. Organizing Files This section explains the procedure to create a new Cabinet or Folder, and how to move scanned files to the Cabinet or Folder. The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray (Folder), and classifying them according to purposes for which the documents are used.

  • Page 42

    3. Using ScanSnap Organizer in Various Ways 4. Click the [Create new folder] button on the toolbar. Or, on the [File] menu, select [New] -> [Folder]. Under the Cabinet created in Step 1, [New Folder] is created. 5. Enter a Folder name. As an example, create two folders named [Folder 1] and [Folder 2].

  • Page 43

    3. Using ScanSnap Organizer in Various Ways 8. Drag-and-drop the selected file to the destination folder. The selected file is moved to the destination folder. While holding the [Ctrl] key, drag and drop the file onto the destination folder. Doing so can create a copy of the selected file.

  • Page 44: Copying/moving Files, Folders, And Cabinets

    3. Using ScanSnap Organizer in Various Ways 3.2. Copying/Moving Files, Folders, and Cabinets This section explains how to copy/move files, Folders, or Cabinets to other Cabinets or Folders in the [My ScanSnap] folder. 1. Select the files you want to copy or move in File view. To copy or move Folders/Cabinets, select them in Folder view.

  • Page 45: Converting Pdf Files Into Searchable Ones

    3. Using ScanSnap Organizer in Various Ways 3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to convert PDF files scanned with the ScanSnap into Searchable PDF. This section describes how to perform the conversion. (For information about the Searchable PDF, see page for details.) Select PDF file(s) to be made searchable in File view.

  • Page 46: Other Settings

    3. Using ScanSnap Organizer in Various Ways number of pages included in the selected file or the number of files selected.) - Current page only Thumbnails: Only the currently thumbnailed page is converted. List: Not available. “Skip pages with embedded textual information” checkbox Textual information is embedded into the scanned images when PDF files are converted into searchable ones.

  • Page 47

    3. Using ScanSnap Organizer in Various Ways recognition is stopped halfway. If “Execute when the computer is idle” is selected, errors are ignored and conversion is continued to the end of the process. 4. Click the [OK] button. Conversion will start. (1) When “Execute immediately”...

  • Page 48

    3. Using ScanSnap Organizer in Various Ways How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion performed Path = Path to save the file Result = Conversion result Cause = The cause of failure (It is show when the Result is NG or except) “Result”...

  • Page 49

    3. Using ScanSnap Organizer in Various Ways disk full There is not enough space in the disk drive in which the folder including PDF files, the user’s [Temp] folder, or the user’s profile exists. Delete unnecessary files or do something to secure enough disk space before retrying conversion.

  • Page 50

    3. Using ScanSnap Organizer in Various Ways (2) When “Execute when the computer is idle” is selected: Recognition is performed when the computer is idle. If the “Display conversion list” checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button, so that you can check the status.

  • Page 51

    3. Using ScanSnap Organizer in Various Ways ● History Displays the “Job_History” log file on which the PDF Conversion Conversion history results are described. How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion performed Path = Path to save the file Result = Conversion result...

  • Page 52

    3. Using ScanSnap Organizer in Various Ways OCR error A problem occurred during conversion to searchable PDF. Retry conversion. out of memory Conversion failed due to insufficient memory. Exit all programs you are not using before retrying conversion. If still errors occur, install additional memory.

  • Page 53

    3. Using ScanSnap Organizer in Various Ways ● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Displays the version information of the “PDF Conversion Organizer: List” dialog box in ScanSnap Organizer. File List ● File name The name of PDF files is displayed. ●...

  • Page 54

    3. Using ScanSnap Organizer in Various Ways Status Cause Description “Conversion Impossible to The file cannot be opened because it is used by another failed” open the file application or access is not permitted. Ensure that the file is available and you have the access right before retrying conversion.

  • Page 55

    3. Using ScanSnap Organizer in Various Ways ● If either of the following conditions is met, the name of the file is automatically deleted from the list. - Files successfully converted into searchable PDF. - Files that “Conversion failed” appears under “Status” on the “PDF Conversion List,”...

  • Page 56

    3. Using ScanSnap Organizer in Various Ways ScanSnap, the conversion restarts 3 minutes after scanning.) ● The following kinds of documents may be converted improperly: Handwritten documents Documents including smaller characters, scanned in low quality Skewed documents Documents written in languages other than the specified “Language for conversion to searchable files”...

  • Page 57: Configuring Automatic Conversion Settings Of Pdf Files

    3. Using ScanSnap Organizer in Various Ways 3.4. Configuring Automatic Conversion Settings of PDF Files This section explains how to configure the settings to automatically convert PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder into searchable PDF files. (See page for details.) 1.

  • Page 58

    3. Using ScanSnap Organizer in Various Ways ● If the “Automatically make PDF files searchable after the PDF files are added to the My ScanSnap folder” checkbox is marked, “Automatically convert added PDFs into searchable PDFs” will appear on the title bar on the Main screen (Operating window) when the [My ScanSnap] folder is selected.

  • Page 59: Searching Files

    3. Using ScanSnap Organizer in Various Ways 3.5. Searching Files This section explains how to search PDF files. Click on the [Search] button on the toolbar. Or, select the [Search] from the [PDF file] menu. The “Search PDF files” dialog box will appear. 2.

  • Page 60: Creating/deleting Shortcuts To Folders

    3. Using ScanSnap Organizer in Various Ways 3.6. Creating/Deleting Shortcuts to Folders This section explains how to create shortcuts to any folders directly under the [My ScanSnap] folder, and how to delete the shortcuts. 3.6.1. Creating Shortcuts to Folders 1. Click the [Create shortcut to ScanSnap Organizer folder] button on the toolbar.

  • Page 61: Deleting Shortcuts To Folders

    3. Using ScanSnap Organizer in Various Ways 3.6.2. Deleting Shortcuts to Folders Select the shortcut you want to delete on Folder view. Select [Delete shortcut to folder] from the [File] menu. The selected shortcut is deleted and no longer appears on Folder view. This operation deletes only the Shortcut to folder;...

  • Page 62: Importing Files

    3. Using ScanSnap Organizer in Various Ways 3.7. Importing Files This section explains how to import (copy) files in folders that are not managed with ScanSnap Organizer to any Cabinet or Folder in the [My ScanSnap] folder. 1. In Folder view, select the Cabinet or Folder you want to copy files to. (Files will be copied here.) 2.

  • Page 63: Exporting Files

    3. Using ScanSnap Organizer in Various Ways 3.8. Exporting Files This section explains how to export (copy) files in the [My ScanSnap] folder to another folder that is not managed with ScanSnap Organizer. 1. In File view, select the file. 2.

  • Page 64: Sending Files By E-mail

    3. Using ScanSnap Organizer in Various Ways 3.9. Sending Files by E-mail This section explains how to send the selected files attached to e-mail. 1. In File view, select a file you want to attach to an e-mail message. 2. Drag the selected file on “Scan2E-mail” icon in the Actions menu.

  • Page 65

    3. Using ScanSnap Organizer in Various Ways 3. When the “Scan2E-mail – Set a password” dialog box appears, enter the password and click [OK]. When you don’t need to set a password to open the PDF file attached to the e-mail message, click the [Cancel] button.

  • Page 66

    3. Using ScanSnap Organizer in Various Ways The operating system you are using is Windows XP (Professional, Home Edition). You have set Hotmail as the associated e-mail program. (File extensions are changed to those including a character "^".)This problem occurs when a combination of Window XP and Hotmail is used.

  • Page 67: Printing

    3. Using ScanSnap Organizer in Various Ways 3.10. Printing This section explains how to print the selected files using a printer. There are three method of printing as follows: ● Printing only files that can be thumbnailed ● Printing files including files that cannot be thumbnailed ●...

  • Page 68

    3. Using ScanSnap Organizer in Various Ways You can also open the “Scan2Print ” dialog box by either of the following procedures: ● Click the [Scan2Print] button on the Toolbar. ● Click the “Scan2Print” icon in the Actions menu. ● Right-click on the selected file and click [Actions] -> [Scan2Print] in the pop-up menu.

  • Page 69

    3. Using ScanSnap Organizer in Various Ways Name You can select a printer by clicking on the right side of the drop-down list. [Properties] button Displays the properties of the printer you selected in the “Name” drop-down list. If there are similar setting items to the ones on the “Scan2Print”...

  • Page 70: Printing Files Including Files That Cannot Be Thumbnailed

    3. Using ScanSnap Organizer in Various Ways When you select more than one PDF file to print, all the pages of those files will be printed. 3. Click the [Print] button to start printing with the printer you selected. If you click the [Cancel] button, the printing is canceled. 3.10.2.

  • Page 71: Printing Files With Scansnap Organizer Viewer

    3. Using ScanSnap Organizer in Various Ways 3.10.3. Printing files with ScanSnap Organizer Viewer 1. In ScanSnap Organizer Viewer, click the [Print] button on the toolbar. ⇒ The “Scan2Print” dialog box appears. Selecting [Print] in the [File] drop-down menu also show the “Scan2Print ” dialog box. For details of each item on the dialog box, refer to the explanations of the “Scan2Print”...

  • Page 72: Deleting Cabinets, Folders, And Files

    3. Using ScanSnap Organizer in Various Ways 3.11. Deleting Cabinets, Folders, and Files This section explains how to delete unnecessary Cabinets, Folders, and files. 1. Select the Cabinet, Folder, or file you want to delete. To delete Cabinets or Folders, use Folder view; to delete files, use File view.

  • Page 73: Renaming Files

    3. Using ScanSnap Organizer in Various Ways 3.12. Renaming Files This section explains how to rename the selected files. 1. Select a file you want to rename. Use the combination of the [Ctrl] key or the [Shift] key to make multiple selection; select files while holding down the [Ctrl]/[Shift] key.

  • Page 74

    3. Using ScanSnap Organizer in Various Ways ②. When multiple files are selected: Enter a new file name in the following dialog box. ● Name: Enter a file name in the [Name] field. Note that the following characters cannot be used. ¥...

  • Page 75

    3. Using ScanSnap Organizer in Various Ways ● Append the name with a serial number Select this button to append “_” (under bar) and a serial number. Consecutive number: Click “▼” to show the drop-down list of consecutive numbers. You can select a one- to six-digit number. ●...

  • Page 76: Editing Files

    3. Using ScanSnap Organizer in Various Ways 3.13. Editing Files This section explains how to edit the ScanSnap-created-files with ScanSnap Organizer Viewer. 3.13.1. Viewing Files with ScanSnap Organizer Viewer When you view and edit PDF/JPEG files with ScanSnap Organizer Viewer, start up ScanSnap Organizer Viewer by either of the following operations to open the files: ●...

  • Page 77: Deleting

    3. Using ScanSnap Organizer in Various Ways 3. Click [Rotate Clockwise 90] in the [Edit] drop-down menu, or click the [Rotate Clockwise 90] button on the toolbar. The page is rotated in the specified direction. 3.13.3. Deleting Pages To delete unnecessary pages, perform the following procedure: 1.

  • Page 78: Moving

    3. Using ScanSnap Organizer in Various Ways The selected page is deleted. 3.13.4. Moving Pages To move pages, perform the following procedure: 1. Open the target file with ScanSnap Organizer Viewer. Make sure that the Pages Panel view is displayed in ScanSnap Organizer Viewer. When it is not displayed, click the Switch View button ( ) on the toolbar to change the display mode;...

  • Page 79: Inserting

    3. Using ScanSnap Organizer in Various Ways 3.13.5. Inserting Pages To insert pages from one file to another, there are two operations below: ● Inserting whole pages of a file ● Inserting selected pages This section explains how to insert selected pages. For how to inserting whole pages of a file, refer to ScanSnap Organizer Help.

  • Page 80: Displaying Scansnap Setup Dialog Box

    3. Using ScanSnap Organizer in Various Ways 3.14. Displaying ScanSnap Setup Dialog box This section explains how to display the ScanSnap configuration dialog box directly from the ScanSnap Organizer screen. 1. Click the [SCAN Button Settings] button on the toolbar. You can also open the dialog box by selecting [SCAN Button Settings] from the [Tools] menu.

  • Page 81: Updating Online

    3. Using ScanSnap Organizer in Various Ways 3.15. Updating Online In an effort to improve the usability and functionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the program.

  • Page 82

    3. Using ScanSnap Organizer in Various Ways If the latest update has already been installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Install] button. When you click the [Information] button, Internet Explorer opens and information about the latest update for ScanSnap Organizer appears.

  • Page 83: Appendix 1. About Searchable Pdf Files

    Appendix 1. About Searchable PDF Files Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanned and stored in the form of PDF file, all information in the document such as text, pictures, and charts is output as one image. In such cases, characters in the scanned document are not searchable because they are the image without textual information.

  • Page 84

    Appendix 1. About Searchable PDF Files (2) About the operation You can convert files into searchable PDF files using any of the following methods. A. With the ScanSnap, perform a scan and conversion at the same time in order to output the searchable PDF files.

  • Page 85

    Appendix 1. About Searchable PDF Files For details on how to set the ScanSnap Manager settings, refer to ScanSnap “Operator’s Guide.” Each method has advantages and disadvantages as described above. Use a method that meets your needs. We hope that you find the following descriptions informative to determine the method.

  • Page 86

    Appendix 1. About Searchable PDF Files Recommended conversion Conditions Final state of PDF file When you want to search Method A Searchable immediately PDF files but don’t have With the ScanSnap, perform after scanning. enough time to convert files. a scan and conversion at the (Searching character strings same time in order to output included in the first pages.)

  • Page 87: Index

    Index Index [Edit] menu (ScanSnap Organizer Viewer) ..29 Edit menu ............11 [File] menu (ScanSnap Organizer Viewer)..29 E-mail ..............60 [Help] menu (ScanSnap Organizer Viewer) ..30 E-mail programs ........60, 61 [View] menu (ScanSnap Organizer Viewer)..30 E-mail tab ............22 [Window] menu (ScanSnap Organizer Viewer) Execute immediately ......

  • Page 88

    Index Quick Menu Mode ...........33 Left-Click Menu Mode ........33 List view ............12 Lock mark ............25 Rearrange Folders ..........12 Rearranging Files ..........12 Refresh............13 Rename............. 10, 69 Main Window ............ 7 Rotate..............32 Mouse operations ........... 26 Rotating pages ..........72 move ...............

  • Page 89

    Index Thumbnail view (Main Window) ...... 25 Toolbar ............24 Windows Vista ......... 3, 39, 45, 48 Toolbar (Main Window) ........23 Toolbar (ScanSnap Organizer Viewer).... 31 Tools menu ............. 20 Zoom In ............31 Zoom Out ............31 Zoom To ............31 Update ............

  • Page 90: Scansnap Organizer

    ScanSnap Organizer User’s Guide P2WW-2301-01ENZ0 Issue Date: October 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party.

This manual also for:

Scansnap

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