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Brother DCP 585CW - Color Inkjet - All-in-One User Manual

Multiprotocol on-board ethernet multi-function print server and wireless (ieee 802.11b/g) ethernet multi-function print server
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Table of Contents
Multi-Protocol On-board Ethernet Multi-function Print Server and
Wireless (IEEE 802.11b/g) Ethernet Multi-function Print Server
NETWORK
USER'S GUIDE
Please read this manual thoroughly before using this machine on
your network. You can print or view this manual from the
CD-ROM at any time, please keep the CD-ROM in a convenient
place for quick and easy reference at all times.
The Brother Solutions Center (http://solutions.brother.com) is
your one stop resource for all your printing needs. Download the
latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions.
Version B
ENG

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  Summary of Contents for Brother DCP 585CW - Color Inkjet - All-in-One

  • Page 1 Multi-Protocol On-board Ethernet Multi-function Print Server and Wireless (IEEE 802.11b/g) Ethernet Multi-function Print Server NETWORK USER’S GUIDE Please read this manual thoroughly before using this machine on your network. You can print or view this manual from the CD-ROM at any time, please keep the CD-ROM in a convenient place for quick and easy reference at all times.
  • Page 2 Definitions of warnings, cautions, and notes We use the following icon throughout this User’s Guide: Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Trademarks Brother and the Brother logo are registered trademarks and BRAdmin Professional is a trademark of Brother Industries, Ltd.
  • Page 3 Compilation and publication notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
  • Page 4 In USA Customer Support Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807-0911 In Canada Brother International Corporation (Canada), Ltd. - Marketing Dept. 1, rue Hôtel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6 In Europe European Product & Service Support...
  • Page 5 Ordering accessories and supplies In USA: 1-877-552-MALL (1-877-552-6255) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-877-BROTHER http://www.brother.ca...

  • Page 6: Table Of Contents

    Table of Contents Introduction Overview..............................1 Network features............................2 Network printing...........................2 Network scanning ..........................2 Network PC-FAX (Not available for DCP models)................2 Network PhotoCapture Center™......................2 Management utilities..........................3 Internet Fax/Scan to E-mail Server (MFC-6490CW and MFC-6890CDW: standard, MFC-5890CN: available as a download) ..........3 Types of Network Connections........................4 Wired network connection example.....................4 Wireless network connection examples ....................6 Protocols..............................7...
  • Page 7 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Overview..............................18 Wireless network terms and concepts .....................19 SSID (Service Set Identifier) and channels ..................19 Authentication and encryption ......................19 Step by step chart for wireless network configuration ................21 For Infrastructure mode ........................21 For Ad-hoc mode..........................22 Confirm your network environment......................23...
  • Page 8 Control panel setup Network menu............................76 TCP/IP ...............................76 Setup Misc. (MFC-5490CN only).......................89 Setup Wizard (wireless network only) ....................89 SES/WPS/AOSS (wireless network only)..................89 WPS w/PIN code (wireless network only) ..................89 WLAN Status (wireless network only) ....................90 Ethernet (wired network only)......................94 E-mail/I-FAX (For MFC-6490CW and MFC-6890CDW) ..............95 Scan to FTP (For MFC-5890CN and MFC-6490CW)..............115 Scan to FTP (For MFC-6890CDW) ....................119 Time Zone (For MFC-6490CW and MFC-6890CDW) ..............122...
  • Page 9 LDAP operation (For MFC-6890CDW) Overview..............................138 ® Changing the LDAP configuration using BRAdmin Professional (For Windows ) ......138 LDAP operation using the control panel ..................140 Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Internet fax overview..........................141 Getting connected ...........................141 Control panel key functions ......................142 Sending an Internet fax ........................143 Manually entering text ........................143...
  • Page 10 Appendix A Using services ............................164 Other ways to set the IP address (for advanced users and administrators) ..........164 Using DHCP to configure the IP address ..................164 Using BOOTP to configure the IP address..................165 Using RARP to configure the IP address ..................166 Using APIPA to configure the IP address..................166 Using ARP to configure the IP address ...................167 Using the TELNET console to configure the IP address ..............168...

  • Page 11: Introduction

    Introduction Overview The Brother machine can be shared on a 10/100 MB wired or IEEE 802.11b/802.11g wireless Ethernet network using the internal network print server. The print server supports various functions and methods of connection depending on the operating system you are running on a network supporting TCP/IP. These functions include printing, scanning, PC-FAX send, PC-FAX receive, PhotoCapture Center™, Remote Setup and Status Monitor.

  • Page 12: Network Features

    Introduction For Wireless Users: To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (or router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

  • Page 13: Management Utilities

    Introduction Management utilities BRAdmin Light BRAdmin Light is a utility for initial setup of network connected Brother devices. This utility can search for Brother products on your network, view the status and configure basic network settings, such as IP address. ®...

  • Page 14: Types Of Network Connections

    Introduction Types of Network Connections Wired network connection example Peer-to-Peer printing using TCP/IP In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no central server controlling file access or printer sharing. ® ® ®...
  • Page 15 Introduction Network Shared Printing In a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs. 1 Client computer 2 Also known as “Server”...

  • Page 16: Wireless Network Connection Examples

    Introduction Wireless network connection examples Connected to a computer with an access point on the network (Infrastructure mode) This type of network has a central access point at the heart of the network. The access point can also act as a bridge or a gateway to a wired network.

  • Page 17: Protocols

    Introduction Protocols TCP/IP protocols and functions Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain access to network connected resources. The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet Protocol) protocols.

  • Page 18: Other Protocol

    Introduction TELNET The Brother print server supports TELNET server for command line configuration. SNMP The Simple Network Management Protocol (SNMP) is used to manage network devices including computers, routers and Brother network ready machines. Web Services ® The Web Services protocol enables Windows Vista users to install the Brother printer driver by right-clicking ®...

  • Page 19: Configuring Your Machine For A Network With An Ethernet Cable Connection

    Configuring your machine for a network with an Ethernet cable connection Overview Before using your Brother machine in a network environment, you must install the Brother software and also configure the appropriate TCP/IP network settings on the machine itself. In this chapter, you will learn the basic steps required to print over the network using TCP/IP protocol.

  • Page 20: Subnet Mask

    Configuring your machine for a network with an Ethernet cable connection How the IP address is assigned to your print server: ® ® ® If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX /Linux , Windows 2000/XP or ®...

  • Page 21: Step By Step Chart

    Configuring your machine for a network with an Ethernet cable connection Step by step chart Configure the TCP/IP settings. Configure the IP address See page 12 Configure the subnet mask See page 12 Configure the gateway See page 12 Change the print server settings. Using the BRAdmin Light utility See page 15 Using the BRAdmin Professional utility...

  • Page 22: Setting Up The Ip Address And Subnet Mask

    Configuring your machine for a network with an Ethernet cable connection Setting up the IP address and subnet mask Using the BRAdmin Light utility to configure your machine as a network printer BRAdmin Light The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It also can search for Brother products in a TCP/IP environment, view the status and configure basic network settings, ®...
  • Page 23 Configuring your machine for a network with an Ethernet cable connection Double-click the unconfigured device. ® Windows ® Macintosh Note • If the print server is set to its factory default settings (if you don’t use a DHCP/BOOTP/RARP server), the device will appear as Unconfigured in the BRAdmin Light utility screen.

  • Page 24: Using The Control Panel To Configure Your Machine For A Network

    Configuring your machine for a network with an Ethernet cable connection Choose STATIC from Boot Method. Enter the IP Address, Subnet Mask and Gateway (if needed) of your print server. ® Windows ® Macintosh Click OK. With the correctly programmed IP address, you will see the Brother print server in the device list. Using the control panel to configure your machine for a network You can configure your machine for a network using the control panel Network menu.

  • Page 25: Changing The Print Server Settings

    Configuring your machine for a network with an Ethernet cable connection Changing the print server settings Note For wireless network users, you need to configure the wireless settings to change the print server settings. (See Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) on page 18.) Using the BRAdmin Light utility to change the print server settings Start the BRAdmin Light utility.

  • Page 26: Using The Bradmin Professional Utility To Change The Wireless Settings (For Windows ® )

    Configuring your machine for a network with an Ethernet cable connection Using the BRAdmin Professional utility to change the wireless settings ® (For Windows Note • Please use the latest version of the BRAdmin Professional utility that is available as a download from ®...

  • Page 27: Using The Remote Setup To Change The Print Server Settings (Not Available For Dcp Models)

    Configuring your machine for a network with an Ethernet cable connection Using the Remote Setup to change the print server settings (Not available for DCP models) ® Remote Setup for Windows ® The Remote Setup application allows you to configure network settings from a Windows application.

  • Page 28: Configuring Your Machine For A Wireless Network (Not Available For Mfc-5490Cn And Mfc-5890Cn)

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Overview To connect your machine to your wireless network, you need to follow the steps in the Quick Setup Guide. We recommend that you use the Setup Wizard from the machine’s control panel Network menu. By using this method, you can easily connect your machine to your wireless network.

  • Page 29: Wireless Network Terms And Concepts

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Wireless network terms and concepts If you want to use your machine in a wireless network you must configure the machine to match the settings of the existing wireless network. This section provides some of the main terms and concepts of these settings, which may be helpful when you configure your machine for a wireless network.
  • Page 30 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Encryption methods Encryption is used to secure the data that is sent over the wireless network. The Brother wireless machine supports the following encryption methods: None No encryption method is used. By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure key.

  • Page 31: Step By Step Chart For Wireless Network Configuration

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Step by step chart for wireless network configuration For Infrastructure mode Confirm your network environment. (See page 23.) Infrastructure mode Ad-hoc mode See page 22. Connected to a computer with an access point Connected to a wireless capable computer without an access point Confirm your wireless network setup method.

  • Page 32: For Ad-Hoc Mode

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) For Ad-hoc mode Confirm your network environment. (See page 23.) Ad-hoc mode Infrastructure mode See page 21. Connected to a wireless capable computer Connected to a computer with an access point without an access point Confirm your wireless network setup method.

  • Page 33: Confirm Your Network Environment

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Confirm your network environment Connected to a computer with an access point in the network (Infrastructure mode) 1 Access point 2 Wireless network printer (your machine) 3 Wireless capable computer connected to the access point 4 Wired computer which is not wireless capable connected to the access point with an Ethernet cable Connected to a wireless capable computer without an access point in the...

  • Page 34: Confirm Your Wireless Network Setup Method

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Confirm your wireless network setup method There are four methods to configure your machine for a wireless network; by using the machine’s control panel (recommended), using SES, WPS or AOSS from the control panel menu, using the PIN Method of Wi-Fi Protected Setup™...

  • Page 35: Configuration Using The Pin Method Of Wi-Fi Protected Setup™ (Infrastructure Mode Only)

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Configuration using the PIN Method of Wi-Fi Protected Setup™ (Infrastructure mode only) If your wireless access point (A) supports Wi-Fi Protected Setup™, you can also configure using the PIN Method of Wi-Fi Protected Setup™.

  • Page 36: Configuration Using The Brother Installer Application On The Cd-Rom To Configure Your Wireless Network Machine

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Configuration using the Brother installer application on the CD-ROM to configure your wireless network machine You can also use the Brother installer application on the CD-ROM we have provided with the machine. You will be guided by the on-screen instructions until you are able to use your Brother wireless network machine.

  • Page 37: Configuring Your Machine For A Wireless Network

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Configuring your machine for a wireless network IMPORTANT • If you are going to connect your Brother machine to your network, we recommend that you contact your system administrator prior to installation.
  • Page 38 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) The machine will search for your network and display a list of available SSIDs. You should see the SSID you wrote down earlier. If the machine finds more than one network use a or b key to choose your network, then press OK.
  • Page 39 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) ® (For Windows You have completed the wireless network setup. If you would like to continue installing drivers and software necessary for operating your device, please choose Install MFL-Pro Suite or Initial Installation / Install MFL-Pro Suite from the CD-ROM menu.
  • Page 40 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Choose and press the key option KEY1:, KEY2:, KEY3:, KEY4:. If you chose the key which shows **********, go to n. If you chose a blank key, go to o. If you want to change the key you chose in m, press Change.

  • Page 41: Using The Ses/Wps/Aoss Control Panel Menu To Configure Your Machine For A Wireless Network

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Using the SES/WPS/AOSS control panel menu to configure your machine for a wireless network If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC ) or AOSS™...
  • Page 42 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) If the LCD shows Connected, the machine has successfully connected to your router or access point. You can now use your machine in a wireless network. If the LCD shows Setting WLAN, Connecting SES (Connecting WPS or Connecting AOSS), then Connection Failed, the machine has not successfully connected to your router or access point.
  • Page 43 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) For Touchscreen models Turn on the machine by plugging in the power cord. Press MENU. Press Network. Press WLAN. Press SES/WPS/AOSS. This feature will automatically detect which mode (SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™) your access point uses to configure your machine.
  • Page 44 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) LCD messages when using the SES/WPS/AOSS control panel menu LCD shows Connection status Action Searching or accessing the access point, and downloading settings from the access — Setting WLAN point.

  • Page 45: Using The Pin Method Of Wi-Fi Protected Setup

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Using the PIN Method of Wi-Fi Protected Setup™ If your wireless access point supports Wi-Fi Protected Setup™ (PIN Method), you can configure the machine easily without a computer. The PIN (Personal Identification Number) Method is one of the connection methods developed by the Wi-Fi Alliance.
  • Page 46 Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Click and then Network. Click Add a wireless device. Choose your machine and click Next. Input the PIN from the printed page and then click Next. Choose your network that you want to connect to, and then click Next. Click Close.

  • Page 47: Using The Brother Automatic Installer Application On The Cd-Rom To Configure Your Machine For A Wireless Network

    Configuring your machine for a wireless network (Not available for MFC-5490CN and MFC-5890CN) Note The setting page is different, depending on the brand of access point / router. See the instruction manual that came with your access point / router. ®...

  • Page 48: Wireless Configuration For Windows Using The Brother Installer Application

    ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) IMPORTANT • The following instructions will install your Brother machine in a network environment using the Brother ® installer application for Windows found on the CD-ROM we have provided with the machine. •...

  • Page 49: Configure The Wireless Settings

    ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Configure the wireless settings Turn on the machine by plugging in the power cord. Turn on your computer. Put the supplied CD-ROM into your CD-ROM drive. The opening screen will appear automatically. If the model name screen appears, choose your machine.
  • Page 50 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Choose Step by Step install (Recommended) and then click Next. Choose With cable (Recommended) and then click Next. Read the Important Notice. Check the box after you confirm the wireless setting is enabled, and then click Next.
  • Page 51 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Connect the Brother wireless device to your access point using a network cable and click Next. Choose the machine you wish to configure, and click Next. If the list is blank, check if the access point and the machine are powered on, and then click Refresh.
  • Page 52 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) The wizard will search for wireless networks available from your machine. Choose the access point you wish to associate the machine with, and then click Next. Note •...
  • Page 53 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) If your network is configured for Authentication and Encryption, the following screen will appear. When configuring your Brother wireless machine, you must configure your machine to match the Authentication and Encryption settings of your existing wireless network.
  • Page 54 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Disconnect the network cable between your access point (hub or router) and the machine, and click Next. Check the box after you confirm that you have completed the wireless settings, and then click Finish. You have completed the wireless network setup.

  • Page 55: Configuration Using The Ses/Wps/Aoss Control Panel Menu (One-Push Method)

    ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Configuration using the SES/WPS/AOSS control panel menu (One-Push method) Before configuring the wireless settings IMPORTANT • If you have previously configured the wireless settings of the machine, you must reset the network LAN settings before you can configure the wireless settings again.
  • Page 56 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) The CD-ROM main menu will appear. Click Initial Installation or Advanced. Note ® • If this window does not appear, use Windows Explorer to run the start.exe program from the root folder of the Brother CD-ROM.
  • Page 57 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Choose Automatic install (Advanced) and click Next. Read the Important Notice. Check the box after you confirm the wireless setting is enabled, and then click Next.
  • Page 58 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Press Menu, a or b to choose Network and press OK. Press a or b to choose WLAN and then press OK. Press a or b to choose SES/WPS/AOSS and press OK. (For Touchscreen models) Press MENU.
  • Page 59 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Click Finish. You have completed the wireless network setup. If you would like to continue installing drivers and software necessary for operating your device, please choose Install MFL-Pro Suite or Initial Installation / Install MFL-Pro Suite from the CD-ROM menu.

  • Page 60: Configuration In Ad-Hoc Mode

    ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Configuration in Ad-hoc Mode Before configuring the wireless settings IMPORTANT • If you have previously configured the wireless settings of the machine, you must reset the network LAN settings before you can configure the wireless settings again.
  • Page 61 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) The CD-ROM main menu will appear. Click Initial Installation or Advanced. Note ® • If this window does not appear, use Windows Explorer to run the start.exe program from the root folder of the Brother CD-ROM.
  • Page 62 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Choose Step by Step install (Recommended) and then click Next. Choose Without cable (Advanced) and then click Next. Read the Important Notice. Check the box after you confirm the wireless setting is enabled, and then click Next.
  • Page 63 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) You need to temporarily change your PC’s wireless settings. Please follow the on-screen instructions. Please make sure you take notes on all the settings such as SSID or channel of your PC. You will need them to return your PC back to its original wireless settings.
  • Page 64 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Note • If a message to restart your PC appears after the wireless settings have been changed, restart your PC and then go back to step d and continue with the install skipping steps i, j and k. ®...
  • Page 65 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Note The default Node name is “BRWxxxxxxxxxxxx” (where “xxxxxxxxxxxx” is your Ethernet address). The wizard will search for wireless networks available from your machine. Choose the Ad-hoc network you wish to associate the machine with, and then click Next.
  • Page 66 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) If your network is configured for Authentication and Encryption, the following screen will appear. When configuring your Brother wireless machine, you must ensure that it is configured to match the Authentication and Encryption settings of your existing wireless network.
  • Page 67 ® Wireless configuration for Windows using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) To communicate with the configured wireless device, you must configure your computer to use the same wireless settings. Manually change the wireless settings on your computer to match the machine’s wireless settings shown on this screen.

  • Page 68: Wireless Configuration For Macintosh Using The Brother Installer Application

    ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) IMPORTANT • The following instructions will install your Brother machine in a network environment using the Brother ® installer application for Macintosh found on the CD-ROM we have provided with the machine. •...

  • Page 69: Configure The Wireless Settings

    ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Configure the wireless settings Turn on the machine by plugging in the power cord. ® Turn on your Macintosh Put the supplied CD-ROM into your CD-ROM drive. Double-click the MFL-Pro Suite icon on your desktop.
  • Page 70 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Choose Step by Step install (Recommended) and then click Next. Choose With cable (Recommended) and then click Next. Read the Important Notice and click Next.
  • Page 71 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Temporarily connect the Brother wireless device to your access point using a network cable and click Next. Choose the machine you wish to configure, and click Next. If the list is blank, check if the access point and the machine are powered on, and then click Refresh.
  • Page 72 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) The wizard will search for wireless networks available from your machine. Choose the access point you wish to associate the machine with, and then click Next. Note •...
  • Page 73 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) If your network is configured for Authentication and Encryption, the following screen will appear. When configuring your Brother wireless machine, you must ensure that it is configured to match the Authentication and Encryption settings of your existing wireless network.
  • Page 74 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Disconnect the network cable between your access point (hub or router) and the machine, and click Next. Check the box after you confirm that you have completed the wireless settings, and then click Finish. You have completed the wireless network setup.

  • Page 75: Configuration Using The Ses/Wps/Aoss Control Panel Menu (One-Push Method)

    ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Configuration using the SES/WPS/AOSS control panel menu (One-Push method) Before configuring the wireless settings IMPORTANT If you have previously configured the wireless settings of the machine, you must reset the network LAN settings before you can configure the wireless settings again.
  • Page 76 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Double-click the Wireless Device Setup Wizard. Choose Automatic install (Advanced) and click Next. Read the Important Notice and click Next.
  • Page 77 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Confirm the on-screen message and click Next. Press Menu, a or b to choose Network and press OK. Press a or b to choose WLAN and then press OK. Press a or b to choose SES/WPS/AOSS and press OK.
  • Page 78 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) If the LCD shows Connected, the machine has successfully connected to your router or access point. You can now use your machine in a wireless network. If the LCD shows Setting WLAN, Connecting WLAN, then Connection Failed, the machine has not successfully connected to your router or access point.

  • Page 79: Configuration In Ad-Hoc Mode

    ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Configuration in Ad-hoc Mode Before configuring the wireless settings IMPORTANT If you have previously configured the wireless settings of the machine, you must reset the network LAN settings before you can configure the wireless settings again.
  • Page 80 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Double-click the Utilities. Double-click the Wireless Device Setup Wizard. Choose Step by Step install (Recommended) and then click Next.
  • Page 81 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) Choose Without cable (Advanced) and then click Next. Read the Important Notice. Check the box after you confirm the wireless setting is enabled, and then click Next.
  • Page 82 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) To communicate with the un-configured wireless machine, temporarily change the wireless settings on your computer to match the machine’s default settings shown on this screen. Check the box after you confirm these settings, and then click Next.
  • Page 83 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) The wizard will search for wireless networks available from your machine. Choose the Ad-hoc network you wish to associate the machine with, and then click Next. Note •...
  • Page 84 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) If your network is configured for Authentication and Encryption, the following screen will appear. When configuring your Brother wireless machine, you must ensure that it is configured to match the Authentication and Encryption settings of your existing wireless network.
  • Page 85 ® Wireless Configuration for Macintosh using the Brother installer application (Not available for MFC-5490CN and MFC-5890CN) To communicate with the configured wireless device, you must configure your computer to use the same wireless settings. Manually change the wireless settings on your computer to match the machine’s wireless settings shown on this screen.

  • Page 86: Control Panel Setup

    Control panel setup Network menu Before using your Brother product in a network environment, you need to configure the correct TCP/IP settings. In this chapter, you will learn how to configure the network settings using the control panel, located on the front of the machine.
  • Page 87 Control panel setup Press a or b to choose BOOT Method. Press OK. Press d or c to choose Auto , Static , RARP , BOOTP or DHCP Press OK. Press Stop/Exit. For MFC-5490CN Press Menu, 5, 1, 1. Press d or c to choose Auto , Static , RARP , BOOTP...
  • Page 88 Control panel setup IP Address This field displays the current IP address of the machine. If you have chosen a BOOT Method of Static, enter the IP address that you wish to assign to the machine (check with your network administrator for the IP address to use).
  • Page 89 Control panel setup For Touchscreen models Press MENU. Press Network. (For Wired) Press Wired LAN. (For Wireless) Press WLAN. Press TCP/IP. Press IP Address. Enter the IP address. Press OK. Press Stop/Exit. Subnet Mask This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to obtain the subnet mask, enter the desired subnet mask.
  • Page 90 Control panel setup For MFC-5490CN Press Menu, 5, 1, 3. Choose 1 to change. Enter the Subnet Mask address. Press OK. Press Stop/Exit. For Touchscreen models Press MENU. Press Network. (For Wired) Press Wired LAN. (For Wireless) Press WLAN. Press TCP/IP. Press Subnet Mask.
  • Page 91 Control panel setup Enter the Gateway address. Press OK. Note For DCP models, press a or b repeatedly to enter the first three-digit number for the Gateway address. Press c to enter the second three-digit number. Repeat this step until you have entered the fourth three- digit number to complete the Gateway address.
  • Page 92 Control panel setup Node Name You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network. Brother recommends the name BRNxxxxxxxxxxxx for a wired network or BRWxxxxxxxxxxxx for a wireless network (where xxxxxxxxxxxx is your machine’s Ethernet address) (up to 15 characters).
  • Page 93 Control panel setup WINS Config This selection controls how the machine obtains the IP address of the WINS server. Press Menu. Press a or b to choose Network. Press OK. (For Wired) Press a or b to choose Wired LAN. (For Wireless) Press a or b to choose WLAN.
  • Page 94 Control panel setup Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto or DHCP for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers. WINS Server Primary WINS Server IP Address ®...
  • Page 95 Control panel setup For MFC-5490CN Press Menu, 5, 1, 7. Press a or b to choose Primary or Secondary. Press OK. Choose 1 to change. Enter the WINS Server address. Press OK. Press Stop/Exit. For Touchscreen models Press MENU. Press Network. (For Wired) Press Wired LAN.
  • Page 96 Control panel setup Press a or b to choose TCP/IP. Press OK. Press a or b to choose DNS Server. Press OK. Press a or b to choose Primary or Secondary. Press OK. Enter the DNS Server address. Press OK. Note For DCP models, press a or b repeatedly to enter the first three-digit number for the DNS Server address.
  • Page 97 Control panel setup APIPA The setting of On will cause the print server to automatically allocate a Link-Local IP address in the range (169.254.1.0 - 169.254.254.255) when the print server cannot obtain an IP address through the BOOT Method you have set (see BOOT Method on page 76). Choosing Off means the IP address doesn’t change, when the print server cannot obtain an IP address through the BOOT Method you have set.
  • Page 98 Control panel setup IPv6 (For MFC-5490CN, MFC-5890CN, MFC-6490CW, DCP-6690CW and MFC-6890CDW) This machine is compatible with IPv6, the next generation internet protocol. If you want to use the IPv6 protocol, choose On. The default setting for IPv6 is Off. For more information on the IPv6 protocol, visit http://solutions.brother.com.

  • Page 99: Setup Misc. (Mfc-5490Cn Only)

    Control panel setup Setup Misc. (MFC-5490CN only) Ethernet Ethernet link mode. Auto allows the print server to operate in 100BaseTX full or half duplex, or in 10BaseT full or half duplex mode by auto negotiation. You can fix the server link mode to 100BASE-TX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BASE-T Full Duplex (10B-FD) or Half Duplex (10B-HD).

  • Page 100: Wlan Status (Wireless Network Only)

    Control panel setup WLAN Status (wireless network only) Status This field displays the current wireless network status; Active(11b), Active(11g), or Connection Failed. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose WLAN. Press OK.
  • Page 101 Control panel setup Signal This field displays the current wireless network signal strength; Strong, Medium, Weak or None. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose WLAN. Press OK. Press a or b to choose WLAN Status. Press OK.
  • Page 102 Control panel setup SSID This field displays the current wireless network SSID. The display shows up to 32 characters of the SSID name. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose WLAN. Press OK.
  • Page 103 Control panel setup Comm.Mode This field displays the current wireless network communication mode; Ad-hoc or Infrastructure. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose WLAN. Press OK. Press a or b to choose WLAN Status. Press OK.

  • Page 104: Ethernet (Wired Network Only)

    Control panel setup Ethernet (wired network only) Ethernet link mode. Auto allows the print server to operate in 100BaseTX full or half duplex, or in 10BaseT full or half duplex mode by auto negotiation. You can fix the server link mode to 100BASE-TX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BASE-T Full Duplex (10B-FD) or Half Duplex (10B-HD).

  • Page 105: E-Mail/I-Fax (For Mfc-6490Cw And Mfc-6890Cdw)

    Control panel setup E-mail/I-FAX (For MFC-6490CW and MFC-6890CDW) This menu has five selections: Mail Address, Setup Server, Setup Mail RX, Setup Mail TX, and Setup Relay. These settings must be configured for the I-Fax feature to work. For more details about Internet fax, see Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) on page 141.
  • Page 106 Control panel setup Setup Server SMTP Server This field displays the node name or IP address of an SMTP mail server (outgoing E-mail server) on your network. (Ex, “mailhost.brothermail.net” or “192.000.000.001”) Press Menu. Press a or b to choose Network. Press OK.
  • Page 107 Control panel setup SMTP Port This field displays the SMTP port number (for outgoing E-mails) on your network. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK. Press a or b to choose Setup Server. Press OK.
  • Page 108 Control panel setup Auth. for SMTP You can specify the security method for E-mail notification. For details on security methods for E-mail notification, see Security methods for E-mail notification on page 153. Press Menu. Press a or b to choose Network. Press OK.
  • Page 109 Control panel setup Enter the account password for SMTP authentication. Press OK. Enter the account password again. Press OK. Press Stop/Exit. POP3 Server This field displays the node name or IP address of the POP3 server (incoming E-mail server) used by the Brother machine.
  • Page 110 Control panel setup POP3 Port This field displays the POP3 port number (for incoming E-mails) used by the Brother machine. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK. Press a or b to choose Setup Server.
  • Page 111 Control panel setup Mailbox Name You can specify a mailbox name on the POP3 server where the internet print jobs are to be retrieved. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK.
  • Page 112 Control panel setup Mailbox Pwd You can specify the password for the POP3 server account where the internet print jobs are to be retrieved. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK.
  • Page 113 Control panel setup APOP You can enable or disable the APOP (Authenticated Post Office Protocol). Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK. Press a or b to choose Setup Server. Press OK.
  • Page 114 Control panel setup Setup Mail RX This menu has five selections: Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On, the machine automatically checks the POP3 server for new messages. Poll Frequency Sets the interval for checking for new messages on the POP3 server (default is 10Min(s)). Press Menu.
  • Page 115 Control panel setup For Touchscreen models Press MENU. Press a or b to choose Network. Press a or b to choose E-mail/IFAX. Press a or b to choose Setup Mail RX. Press a or b to choose Auto Polling. Press On or Off. If you choose On, go to g.
  • Page 116 Control panel setup Header This selection allows the contents of the mail header to be printed when the received message is printed. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK.
  • Page 117 Control panel setup Del Error Mail When set to On, the machine automatically deletes error mails that the machine cannot receive from the POP server. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK.
  • Page 118 Control panel setup Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station when the I-Fax has been received. This feature only works on I-Fax machines that support the “MDN” specification. Press Menu. Press a or b to choose Network.
  • Page 119 Control panel setup Setup Mail TX This menu has three selections: Sender Subject, Size Limit and Notification. Sender Subject This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer (default is “Internet Fax Job”). Press Menu.
  • Page 120 Control panel setup Size Limit Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent and an error report will be printed.
  • Page 121 Control panel setup Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station when the I-Fax has been received. This feature only works on I-Fax machines that support the “MDN” specification. Press Menu. Press a or b to choose Network.
  • Page 122 Control panel setup Setup Relay This menu has three selections: Rly Broadcast, Relay Domain and Relay Report. For more information on Relay Broadcast, see Relay broadcasting on page 145 of this User’s Guide. Relay Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines.
  • Page 123 Control panel setup Relay Domain You can register the Domain Names (Max. 5) that are allowed to request a Relay Broadcast. Press Menu. Press a or b to choose Network. Press OK. Press a or b to choose E-mail/IFAX. Press OK. Press a or b to choose Setup Relay.
  • Page 124 Control panel setup Relay Report A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts. Its primary function is to print reports of any relayed broadcasts that have been sent through the machine. Please note: In order to use this function, you must assign the relay domain in the “Trusted Domains”...

  • Page 125: Scan To Ftp (For Mfc-5890Cn And Mfc-6490Cw)

    Control panel setup Scan to FTP (For MFC-5890CN and MFC-6490CW) The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles. Passive Mode You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration.
  • Page 126 Control panel setup Creating a user defined File Name In addition to the seven preset file names you can store two user defined file names that can be used for creating an FTP Server Profile. Press Menu. Press a or b to choose Network. Press OK.
  • Page 127 Control panel setup Press a or b to choose Store Directory. Press OK. Enter the destination folder where your document will be stored on the FTP server (for example /brother/abc/) (up to 60 characters). Press OK. Press a or b to choose Username. Press OK.
  • Page 128 Control panel setup Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, BRNxxxxxxxxxxxx098765.pdf).

  • Page 129: Scan To Ftp (For Mfc-6890Cdw)

    Control panel setup Scan to FTP (For MFC-6890CDW) The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles. Passive Mode You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration.
  • Page 130 Control panel setup Pre-configuring your FTP profiles Press MENU. Press a or b to choose Network. Press a or b to choose Scan to FTP. Press a or b to choose Setup Profile. Press a or b to choose Not Registered. Enter the name that you want to use for the profile of the FTP server.
  • Page 131 Control panel setup Press a or b to choose Passive Mode. Press to choose On or Off. Press a or b to choose Port Number. Enter the port number. Press OK. Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names.

  • Page 132: Time Zone (For Mfc-6490Cw And Mfc-6890Cdw)

    Control panel setup Time Zone (For MFC-6490CW and MFC-6890CDW) This field displays your country time zone. The time shown is the time difference between your country and Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00. Press Menu.

  • Page 133: Network I/F (Not Available For Mfc-5490Cn And Mfc-5890Cn)

    Control panel setup Network I/F (Not available for MFC-5490CN and MFC-5890CN) You can choose the network connection type, wired network connection or wireless network connection. If you want to use the wired network connection, choose Wired LAN, and if you want to use the wireless network connection, choose WLAN.

  • Page 134: Restoring The Network Settings To Factory Default

    Control panel setup Restoring the network settings to factory default If you wish to reset the print server back to its default factory settings (resetting all information such as the password and IP address information), please follow these steps: Note This function restores all wired and wireless network settings to the factory default.

  • Page 135: Printing The Network Configuration List

    Control panel setup Printing the Network Configuration List Note • Node Name: Node Name appears in the Network Configuration List. The default Node Name is “BRNxxxxxxxxxxxx” for a wired network or “BRWxxxxxxxxxxxx” for a wireless network (“xxxxxxxxxxxx” is your machine’s Ethernet address). •...

  • Page 136: Driver Deployment Wizard (Windows ® Only)

    Driver Deployment Wizard ® (Windows only) Overview The Driver Deployment Wizard software can be used to ease the installation or even automate the installation of network connected printers.The Driver Deployment Wizard can also be used to create self running executable files which when run on a remote PC, completely automate the installation of a printer driver. The remote PC does not have to be connected to a network.

  • Page 137: Network Shared

    ® Driver Deployment Wizard (Windows only) Network Shared The device is connected to a network and a central print queue is used to manage all print jobs. 1 Client computer 2 Also known as “Server” or “Print Server” 3 TCP/IP or USB 4 Printer (your machine) How to install the Driver Deployment Wizard software Put the supplied CD-ROM into your CD-ROM drive.

  • Page 138: Using The Driver Deployment Wizard Software

    ® Driver Deployment Wizard (Windows only) Using the Driver Deployment Wizard software When you run the Wizard for the first time you will see a welcome screen. Click Next. Choose MFC, and then click Next. Choose your connection type to the machine that you want to print to. Choose the option you require, and follow the on-screen instructions.
  • Page 139 ® Driver Deployment Wizard (Windows only) Choose the machine you wish to install. If the printer driver you wish to use is installed on your computer: Check the box of Currently installed drivers and choose the machine you wish to install, and then click Next.
  • Page 140 ® Driver Deployment Wizard (Windows only) Note If you work in a “queue” based network and you create an executable file for another user who does not have access to the same printer queue that you define into the executable file, the driver when installed on the remote computer will default to LPT1 printing.

  • Page 141: Network Printing From Windows Basic Tcp/Ip Peer-To-Peer Printing

    ® Network printing from Windows basic TCP/IP Peer-to-Peer printing Overview To connect your machine to your network, you need to follow the steps in the Quick Setup Guide. We recommend that you use the Brother installer application on the CD-ROM which we have provided with the machine.

  • Page 142: Configuring The Standard Tcp/Ip Port

    ® Network printing from Windows basic TCP/IP Peer-to-Peer printing Configuring the standard TCP/IP port Printer driver not yet installed Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. The CD-ROM main menu will appear.

  • Page 143: Other Sources Of Information

    ® Network printing from Windows basic TCP/IP Peer-to-Peer printing Other sources of information See Configuring your machine for a network with an Ethernet cable connection on page 9 to learn how to configure the IP address of the machine.

  • Page 144: Network Printing From A Macintosh

    ® Network printing from a Macintosh Overview ® This chapter explains how to print from a Macintosh on a Network using the Simple Network Configuration ® capabilities on Mac OS X 10.2.4 or greater. ® For updated information on printing from a Macintosh , visit the Brother Solutions Center at: http://solutions.brother.com.
  • Page 145 ® Network printing from a Macintosh Choose Brother MFC-XXXX (XXXX is your model name), and then click Add. ® (Mac OS X 10.4.x) Click the printer, then click Make Default to set the printer as the default printer. The printer is now ready. ®...
  • Page 146 ® Network printing from a Macintosh Choose Brother MFC-XXXX (XXXX is your model name), and then click Add. From the Default Printer pull-down list choose your model to set as the default printer. The printer is now ready.

  • Page 147: Changing The Print Server Settings

    ® Network printing from a Macintosh Changing the print server settings Changing the configuration using the Remote Setup (Not available for DCP models) ® From a Macintosh , you can change the machine or print server parameters using the Remote Setup application.

  • Page 148: Ldap Operation (For Mfc-6890Cdw)

    LDAP operation (For MFC-6890CDW) Overview The LDAP protocol allows you to search for information such as fax numbers and E-mail addresses from your server. You can configure LDAP settings using the BRAdmin Professional utility. Note The LDAP protocol is not supported for China. Changing the LDAP configuration using BRAdmin Professional ®...
  • Page 149 LDAP operation (For MFC-6890CDW) Choose the Network Configuration tab and then click LDAP. Click items you want to configure.

  • Page 150: Ldap Operation Using The Control Panel

    LDAP operation (For MFC-6890CDW) LDAP operation using the control panel Press Phone Book. Press to search. Enter initial characters for your search by using the buttons on the Touchscreen. Note • You can enter up to 15 characters. • For more information on using the dial pad, see Entering Text on page 179. Press OK.

  • Page 151: Internet Fax And Scan To E-Mail (For Mfc-6490Cw And Mfc-6890Cdw)

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Internet fax overview Internet faxing (I-Fax) allows you to send and receive fax documents using the Internet as the transport mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that computers are also able to receive and send documents, providing that the computer has as an application that can generate and view TIFF-F files, you can use a TIFF-F viewer application.

  • Page 152: Control Panel Key Functions

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Control panel key functions Shift + 1 (For color LCD models) Press then . (For Touchscreen models) Used to change input mode. You can use dial pad keys as Standard alphabet character keys (For color LCD models only).

  • Page 153: Sending An Internet Fax

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Sending an Internet fax Sending an Internet fax is the same as sending a normal fax. If you have already programmed the addresses of the destination Internet fax machines as One Touch or Speed-Dial locations, you can send the Internet fax by loading the document into the machine, use the Fax Resolution to set the preferred resolution and select a Speed-Dial number and pressing Black Start or Mono Start.

  • Page 154: Receiving E-Mail Or Internet Fax

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Receiving E-mail or Internet fax There are 2 ways you can receive E-mail messages: POP3 receiving (manually initiated) POP3 receiving at regular intervals Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or you can manually poll the server by pressing the Shift + Black Start/Mono Start or Color Start/Colour Start button.

  • Page 155: Relay Broadcasting

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Relay broadcasting This function allows the Brother machine to receive a document over the Internet, and then relay it to other fax machines through conventional telephone lines. If you wish to use your machine as a relay broadcast device, you must specify the domain name that you trust at the machine, in other words, the portion of the name after the “@”...
  • Page 156 Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Sending to multiple phone numbers: If you want to have the document relayed to more than one standard fax machine the address can be entered using the following method: (For color LCD models) Enter the phone number of the first Fax machine UKFAX@brother.co.uk(fax#123).
  • Page 157 Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Relay broadcast from your computer Your PC UKFAX@brother.co.uk 123456789 Internet UKFAX@brother.co.uk(fax#123456789) You can also send an E-mail from your computer and have it relayed to a conventional fax machine. The method of entering the phone number of the conventional fax machine that will receive the relayed E-mail will vary depending on the mail application you are using.

  • Page 158: Tx Verification Mail

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) TX Verification Mail Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you request notification from the receiving station that the I-Fax or E-mail was received and processed. Verification Mail for receiving allows you to transmit a default report back to the sending station after successfully receiving and processing an I-Fax or E-mail.

  • Page 159: Important Information On Internet Fax

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Important information on Internet fax Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it is different from fax communication using standard phone lines. The following is important information for using Internet fax: Factors such as the receiver’s location, structure of the LAN system, and how busy the circuit (such as the internet) is, may cause the system to take a long time to send back an error mail.

  • Page 160: Scan To E-Mail Server Overview (Mfc-6490Cw And Mfc-6890Cdw)

    Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Scan to E-mail Server overview (MFC-6490CW and MFC-6890CDW) When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.
  • Page 161 Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Press a or b to choose . Enter the destination E-mail address from the dial pad. Note You can also use E-mail addresses you have stored in your machine. • Press a or b to choose Phone Book. Press c.
  • Page 162 Internet fax and Scan to E-mail (For MFC-6490CW and MFC-6890CDW) Press d or c to choose File Type. Choose the file type you want. If you don't want to change the file type, go to h. Note If you are using the scanner glass of the machine, choose the document size. •...

  • Page 163: Security Features (For Mfc-6490Cw And Mfc-6890Cdw)

    Security features (For MFC-6490CW and MFC-6890CDW) Overview This chapter explains the security features supported by your Brother machine and how to configure them. You can also learn how to manage your network machine securely. Security methods for E-mail notification The Brother print server supports the following security methods for E-mail notification. POP before SMTP (PbS) The user authentication method for sending E-mail from a client.

  • Page 164: Using E-Mail Notification With User Authentication

    Security features (For MFC-6490CW and MFC-6890CDW) Using E-mail notification with user authentication To use the E-mail notification function via secure SMTP server that requires a user authentication, you need to use POP before SMTP or SMTP-AUTH method. These methods prevent an unauthorized user from accessing the mail server.

  • Page 165: Troubleshooting

    Troubleshooting Overview This chapter explains how to resolve typical network problems you may encounter when using the machine. If, after reading this chapter, you are unable to resolve your problem, please visit the Brother Solutions Center at: http://solutions.brother.com. This chapter is divided into the following sections: General problems Network print software installation problems Printing problems...
  • Page 166 Troubleshooting ® For Windows The Firewall on your computer may be blocking the necessary network connection to the machine. In this case, you will need to disable the Firewall on your computer and re-install the drivers. ® Windows XP SP2 users: Click the Start button, Control Panel, Network and Internet Connections.

  • Page 167: Network Print Software Installation Problems

    Troubleshooting Network print software installation problems The Brother print server is not found during setup of the network print software installation or from ® the printer driver of the Brother machine in Windows The Brother print server is not found using the Simple Network Configuration capabilities of ®...
  • Page 168 Troubleshooting If you have tried a to d above and it does not work, then reset the print server back to the default factory settings and try from the initial setup again. For information how to reset to the default factory settings, see Restoring the network settings to factory default on page 124.

  • Page 169: Printing Problems

    Troubleshooting Printing problems Print job is not printed Make sure the status and configuration of the print server. Check the following: Make sure that the machine is powered on, is on-line and ready to print. Print the Network Configuration List of the machine and check if the settings such as IP address settings are correct for your network.

  • Page 170: Scanning And Pc Fax Problems

    Troubleshooting Scanning and PC Fax problems ® The network scanning feature does not work in Windows ® The network PC Fax feature does not work in Windows Firewall settings on your PC may reject the necessary network connection for network printing, network ®...
  • Page 171 Troubleshooting If you still have trouble with your network connection, click the Add button. Add port 137 for both Network scanning and Network PC-Fax receiving by entering the information below: 1. In Description of service: Enter any description, for example, “Brother PC Fax receiving”. 2.

  • Page 172: Wireless Network Troubleshooting

    Troubleshooting Wireless network troubleshooting Wireless setup problems The Brother print server is not found during setup by the Wireless Device Setup Wizard. Make sure that the machine is powered on, is on-line and ready to print. Move your computer closer to the Brother machine and try again. Reset the print server back to its default factory settings and try again.

  • Page 173: Ldap Troubleshooting

    Troubleshooting LDAP troubleshooting If you are having trouble connecting to a LDAP server, please contact your Network Administrator and check the LDAP Security Options. For more information, please visit http://solutions.brother.com.

  • Page 174: A Appendix A

    Appendix A Using services A service is a resource that can be accessed by computers that wish to print to the Brother print server. The Brother print server provides the following predefined services (do a SHOW SERVICE command in the Brother print server remote console to see a list of available services): Enter HELP at the command prompt for a list of supported commands.

  • Page 175: Using Bootp To Configure The Ip Address

    Appendix A Using BOOTP to configure the IP address BOOTP is an alternative to rarp that has the advantage of allowing configuration of the subnet mask and gateway. In order to use BOOTP to configure the IP address make sure that BOOTP is installed and running on your host computer (it should appear in the /etc/services file on your host as a real service;...

  • Page 176: Using Rarp To Configure The Ip Address

    Appendix A Using RARP to configure the IP address The Brother print server’s IP address can be configured using the Reverse ARP (RARP) facility on your host computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an entry similar to the following: 00:80:77:31:01:07 BRN008077310107 (or BRW008077310107 for a wireless network) Where the first entry is the Ethernet address of the print server and the second entry is the name of the print...

  • Page 177: Using Arp To Configure The Ip Address

    Appendix A Using ARP to configure the IP address If you are unable to use the BRAdmin application and your network does not use a DHCP server, you can ® also use the ARP command. The ARP command is available on Windows systems that have TCP/IP ®...

  • Page 178: Using The Telnet Console To Configure The Ip Address

    Appendix A Using the TELNET console to configure the IP address You can also use the TELNET command to change the IP address. TELNET is an effective method to change the machine’s IP address. But a valid IP address must already be programmed into the print server.

  • Page 179: Installation When Using A Network Print Queue Or Share (Printer Driver Only)

    Appendix A Installation when using a Network Print Queue or Share (printer driver only) Note • You must configure the IP address on your machine before you proceed with this section. If you have not configured the IP address, see Configuring your machine for a network with an Ethernet cable connection on page 9 first.

  • Page 180: Installation When Using Web Services (For Windows Vista ® Users)

    Appendix A Installation when using Web Services ® (For Windows Vista users) Note • You must configure the IP address on your machine before you proceed with this section. If you have not configured the IP address, see Configuring your machine for a network with an Ethernet cable connection on page 9 first.

  • Page 181: B Appendix B

    Appendix B Print server specifications Ethernet wired network Network Board NC-170h Model name You can connect your machine to a network for Network Printing, Network Scanning, ® and PC Fax Send , PC Fax Receive (Windows only) and Remote Setup .

  • Page 182: Ethernet Wireless Network

    Appendix B Ethernet wireless network Network Board NC-180w Model name You can connect your machine to a network for Network Printing, Network ® Scanning, and PC Fax Send , PC Fax Receive (Windows only) and Remote Setup . Also included is Brother BRAdmin Light Network Management software.
  • Page 183 Appendix B Link distance 70m (233 ft.) at lowest data rate (The distance rate will vary upon environment and other equipment location.) Network Security SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK (TKIP/AES) Setup Support SecureEasySetup™, Wi-Fi Protected Setup™, AOSS™ Utility (One-Push method) Not available for DCP models.

  • Page 184: Function Table And Default Factory Settings

    Appendix B Function table and default factory settings For MFC-5490CN Level1 Level2 Level3 Options 5.Network 1.Setup TCP/ 1.BOOT Method Auto/Static/RARP/BOOTP/DHCP 2.IP Address [000-255].[000-255].[000-255].[000-255]. [000].[000].[000].[000] 3.Subnet Mask [000-255].[000-255].[000-255].[000-255]. [000].[000].[000].[000] 4.Gateway [000-255].[000-255].[000-255].[000-255]. [000].[000].[000].[000] BRNxxxxxxxxxxxxx= (your machine’s Ethernet address) 5.Node Name (up to 15 characters) 6.WINS Config Auto/Static 7.WINS Server...
  • Page 185 Appendix B For other machines Level1 Level2 Level3 Options1 Options2 Network Wired LAN TCP/IP BOOT Method Auto/Static/RARP/BOOTP/DHCP IP Address [000-255].[000-255]. [000-255].[000-255]. [000].[000].[000].[000] Subnet Mask [000-255].[000-255]. [000-255].[000-255]. [000].[000].[000].[000] Gateway [000-255].[000-255]. [000-255].[000-255]. [000].[000].[000].[000] BRNXXXXXXXXXXXX= (your Ethernet Node Name address) (up to 15 characters) BRNXXXXXXXXXXXX* WINS Config Auto/Static...
  • Page 186 Appendix B Level1 Level2 Level3 Options1 Options2 Network WLAN TCP/IP BOOT Method Auto/Static/RARP/BOOTP/DHCP (Continued) IP Address [000-255].[000-255]. [000-255].[000-255]. [000].[000].[000].[000] Subnet Mask [000-255].[000-255]. [000-255].[000-255]. [000].[000].[000].[000] Gateway [000-255].[000-255]. [000-255].[000-255]. [000].[000].[000].[000] BRWXXXXXXXXXXXX= (your Ethernet address) Node Name (up to 15 characters) BRWXXXXXXXXXXXX* WINS Config Auto/Static WINS Server Primary/Secondary...
  • Page 187 Appendix B Level1 Level2 Level3 Options1 Options2 Mail Address — Network E-mail/IFAX (Continued) (MFC-6490CW Setup Server SMTP Server Name (Up to 30 characters) MFC-6890CDW IP Address only) [000-255].[000-255]. [000-255].[000-255]. SMTP Port [0001-65535] Auth. for SMTP None/SMTP-AUTH/POP bef.SMTP POP3 Server Name (Up to 30 characters) IP Address [000-255].[000-255].
  • Page 188 Appendix B Level1 Level2 Level3 Options1 Options2 Network Scan to FTP Passive Mode On/Off (Continued) Port Number [00001-65535] (MFC 5890CN, 6490CW File Name1 — (Up to 15 characters) File Name2 — (Up to 15 characters) MFC-6890CDW (Up to 30 characters) Setup Profile Not Registered only) (Up to 30 characters)

  • Page 189: Entering Text

    Appendix B Entering Text For Touchscreen models When you are setting certain menu selections, you may need to enter text into the machine. Press choose numbers, characters or special characters. Up to four letters are assigned to each button on the Touchscreen.

  • Page 190: For Mfc Models

    Appendix B For MFC models When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.

  • Page 191: For Dcp Models

    Appendix B Repeating letters If you need to enter a letter that is on the same key as the letter before, press c to move the cursor to the right before you press the key again. Special characters and symbols Press l, # or 0, and then press d or c to move the cursor under the special character or symbol you want.

  • Page 192: C Appendix C

    Appendix C Open Source Licensing Remarks Part of the software embedded in this product is gSOAP software. Portions created by gSOAP are Copyright © 2001–2004 Robert A. van Engelen, Genivia inc. All Rights Reserved. THE SOFTWARE IN THIS PRODUCT WAS IN PART PROVIDED BY GENIVIA INC AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.

  • Page 193: Openssl Statements

    Appendix C OpenSSL statements OpenSSL License Copyright © 1998-2005 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 194 Appendix C Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to.

  • Page 195: Openldap Statements

    Appendix C OpenLDAP Statements This product includes software developed by the OpenLDAP Project. Unless otherwise expressly stated herein, The OpenLDAP Public License Version 2.8 shall be applied to individual files. Copyright 1998-2007 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
  • Page 196 Appendix C The OpenLDAP Public License Version 2.8, 17 August 2003 Redistribution and use of this software and associated documentation ("Software"), with or without modification, are permitted provided that the following conditions are met: 1. Redistributions in source form must retain copyright statements and notices, 2.
  • Page 197 Appendix C The OpenLDAP Public License Version 2.0.1, 21 December 1999 Copyright 1999, The OpenLDAP Foundation, Redwood City, California, USA. All Rights Reserved. Redistribution and use of this software and associated documentation ("Software"), with or without modification, are permitted provided that the following conditions are met: 1.
  • Page 198 Index Accessories and supplies ...........iv LDAP ..............8 AES ................20 LPR/LPD ..............7 AOSS™ ...........24 APIPA ............7 APOP ..............153 MAC address ............125 ARP ................. 167 ® Authentication ............19 Macintosh Printing ..........134 mDNS ................. 7 BINARY_P1 ............164 BOOTP ...............7 Network Configuration List ........
  • Page 199 Index SecureEasySetup™ ......24 Service ..............164 Shared key ..............19 Simple Network Configuration ........ 157 SMTP client ..............7 SMTP-AUTH ...........153 SNMP ................8 Specifications ............171 SSID ................19 Status Monitor ............. 1 Subnet Mask ............10 TCP/IP ..............7 TCP/IP Printing ............131 TELNET ..............8 Text entering ..............

This manual is also suitable for:

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