Page 1 C X 1 1 4 5 MF P e - F i l i n g G u i d e 5 9 3 1 5 0 0 1 , R e v . 1 . 0...
Page 2: Trademarks And Copyright
TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows NT is Microsoft Windows NT Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
Page 3: Preface
Preface Thank you for purchasing OKI Multifunctional Digital Systems. This guide explains how to use TWAIN driver, File Downloader, and e-Filing web utility. Read this guide before using to your Multifunctional Digital Systems. Keep this guide within easy reach, and use it to configure an environment that makes best use of the OKI 1100 MFP functions.
Page 4: Table Of Contents
TABLE OF CONTENTS TRADEMARKS AND COPYRIGHT ...............1 Preface......................2 Chapter 1 Overview Features and Functions ................8 Organizing Documents ................8 Using the Systems...................10 Managing the Systems ................11 System Requirements ................11 Chapter 2 Getting Started Storing Documents ..................16 Storing Scanned Originals Using the Control Panel........16 Storing Documents Using the Printer Driver..........26 Getting Started with Control Panel ............29 Creating and Managing Boxes ..............29...
Page 5 Installing e-Filing Client Software ............133 Uninstalling e-Filing Client Software............139 Repairing Client Software..............140 Retrieving e-Filing Documents..............143 How to Import e-Filing Documents ............143 How to use TWAIN Driver and File Downloader ........149 Chapter 5 System Administration Safeguarding Data..................170 Erasing Box Data...................170 Using e-Filing Backup/Restore Utility ............172 Installing e-Filing Backup/Restore Utility ..........172 Uninstalling the Backup/Restore Utility..........175 How to use e-Filing Backup/Restore Utility ...........177...
Page 6 Layout Menu Functions ................217 Insert Blank Page ..................217 Chapter 7 Troubleshooting Troubleshooting for e-Filing Web Utility ..........220 Limitations and Considerations .............220 Error Messages ..................220 TWAIN and File Downloader Errors............223 TWAIN Driver and File Downloader Error Conditions ......223 TABLE OF CONTENTS...
Page 7 TABLE OF CONTENTS...
Page 8 Overview This section describes overview of the e-Filing features. Features and Functions ...................8 Organizing Documents........................8 Using the Systems ..........................10 Managing the Systems........................11 System Requirements........................11...
Page 9: Chapter 1 Overview
1 Overview Features and Functions e-Filing web utility is a web-based document editor/organizer for this equipment. It enables you to display, edit, merge and store documents on this equipment. For example, you can send two documents originating from different applications to e-Filing web utility, merge them into a single document, and store it in its repository.
Page 10 3) Documents Documents can be stored directly in a box, and also in a folder in the box. Up to 400 docu- ments can be stored in each box and folder. Documents can be stored in boxes or folders by: - Copying originals and storing to e-Filing - Scanning originals and storing to e-Filing - Printing documents and storing to e-Filing...
Page 11: Using The Systems
1 Overview Using the Systems The following figure shows the function diagram of the e-Filing. Control Panel Storing documents P.16 “Storing Scanned Originals Using the Control Panel” Creating user boxes P.30 “Creating Boxes” Deleting user boxes P.33 “Deleting Boxes” Deleting Folders P.35 “Deleting Folders”...
Page 12: Managing The Systems
Managing the Systems A system administrator should maintain the data in the e-Filing. In order to maintain the hard disk space for future documents storage, the system administrator can delete documents, fold- ers, and user boxes that are created or stored by users. P.170 “Erasing Box Data”...
Page 13 1 Overview Display the Privacy tab and select “Medium” by moving the slider and click [OK]. The Privacy setting is saved. Exit the Internet Explorer and run again before accessing e-Filing. How to set the Cookies settings in Netscape Navigator When you are using the Netscape Navigator, make sure the Cookies setting is set correctly as described as following.
Page 14 Select “Cookies” under “Privacy & Security” in the Category list to display the Cookies window, and select “Enable all cookies” or “Enable cookies based on privacy settings”. When you select “Enable all cookies”, go to step 5. When you select “Enable cookies based on privacy settings”, continue to next step. When you select “Enable cookies based on privacy settings”, click [View].
Page 15 1 Overview Click [OK] to save the settings. Exit the Netscape Navigator and run again before accessing e-Fil- ing. TWAIN Driver and File Downloader The TWAIN driver and File Downloader are available for following environments: Display Resolution 1024 x 768 dots or more Display Color High Color (16bit) or higher is recommended Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)
Page 16 Getting Started This section describes the basic operations for e-Filing features. Storing Documents ....................16 Storing Scanned Originals Using the Control Panel................16 Storing Documents Using the Printer Driver ..................26 Getting Started with Control Panel................29 Creating and Managing Boxes......................29 Managing Documents ........................37 Getting Started with e-Filing Web Utility...............44 Accessing e-Filing Web Utility......................44 About Main Tabs ..........................46...
Page 17: Storing Documents
2 Getting Started Storing Documents You can store your documents in the e-Filing as follows: P.16 “Storing Scanned Originals Using the Control Panel” P.26 “Storing Documents Using the Printer Driver” Before storing your documents, create user boxes or folders in e-Filing. P.29 “Getting Started with Control Panel”...
Page 18 Press the [STORE TO E-FILING] button. The STORE TO E-FILING screen is displayed. Press the [BOX/FOLDER] button. The box list screen is displayed. Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
Page 19 2 Getting Started If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is dis- played, enter the password using the digital keys and press the [ENTER] button. The list of the documents and folders for the selected box is displayed.
Page 20 When “PRINT THIS DOCUMENT?” message is displayed, press the [YES] button to store and print the document. If you want to store the document without printing, press the [NO] button. Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another orig- inal on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying.
Page 21 2 Getting Started Scan to e-Filing When you want to store the document in e-Filing to retrieve scanned images into your computer, it is recommended to store the document using Scan to e-Filing rather than Copy and Stored to e-Filing. Scanning Procedure for Scan to e-Filing Place the original(s).
Page 22 Press the [BOX/FOLDER] button. The box list screen is displayed. Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
Page 23 2 Getting Started When you want to store the original(s) in an existing folder, select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button. If you want to store the original(s) in the selected box, press the [ENTER] button.
Page 24 Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] —...
Page 25 2 Getting Started Specify the following items as you require, and the [Enter] button. ORIGINAL SIZE Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the Automatic Document Feeder, select the [MIXED ORIGINAL SIZE] button.
Page 26 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO FILE] button or [SCAN TO E-MAIL] button to set the scanning conditions. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
Page 27: Storing Documents Using The Printer Driver
2 Getting Started Storing Documents Using the Printer Driver From an application that runs under a Windows operating system, you can send a document as a print job to the e-Filing with the printer driver. You can save a print job to either public box or user box. Because the public box is shared by all users, all users can see the jobs saved in this box.
Page 28 Select “Public Box” to save a print job to a public box. If you print a job as well as saving it to a box, check the “Print” box. Click [OK]. Set other print options you require and click [OK]. Click [OK] to send a print job.
Page 29 2 Getting Started Select user box number to be save. If the “Enable SNMP Communication” is enabled on the Configuration tab, only the user boxes that have been set up will be displayed in the drop down box. Enter the password for the user box in the “Password” field. If you print a job as well as saving it to a box, check the “Print”...
Page 30: Getting Started With Control Panel
Getting Started with Control Panel This section describes how to manage the e-Filing functions using the Control Panel on this equipment. Users can perform the following e-Filing operations using the Control Panel: Creating and managing boxes P.30 “Creating Boxes” P.32 “Editing Boxes” P.33 “Deleting Boxes”...
Page 31: Creating Boxes
2 Getting Started Creating Boxes Users can create up to 200 user boxes and protect each box with a password. Users can also create user boxes from the e-Filing web utility. For instructions on how to create user boxes from the e-Filing web utility, please refer to the following section. P.51 “Creating New Boxes”...
Page 32 Enter the box name using the keyboard and digital keys, and press the [ENTER] button to set the entry. Box names consist of any ASCII characters except: \ / < > " % & = ' ; : * ? | # [ ] { }. Do not use a space or period at the beginning or end of the name.
Page 33 2 Getting Started Editing Boxes The registered user box name and password can be changed. Editing a user box Press the [e-FILING] button on the control panel Select a user box button that you want to edit, and then press the [EDIT] button.
Page 34 Change the user box name and password as you require and press the [ENTER] button. The user box settings has been modified. Deleting Boxes Users can delete the user box. Once the user box is deleted, all folders and documents in the deleted user box will be deleted. Deleting a user box Press the [e-FILING] button on the control panel.
Page 35 2 Getting Started Select a user box button that you want to delete, and then press the [DELETE] button. When the password has been set to the selected user box, the password entry screen is displayed. In that case, continue to next step. When the password had not been set to the selected user box, skip to Step 4.
Page 36: Deleting Folders
Deleting Folders Users can delete a folder from the Control Panel. Users cannot create a folder from the Control Panel. Users can create a folder using the e- Filing web utility. P.53 “Creating New Folders” Once the folder is deleted, all documents in the deleted folder will be deleted. Deleting a folder Press the [e-FILING] button on the control panel.
Page 37 2 Getting Started If the password entry screen is displayed, enter the 5-digit pass- word using digital keys and press the [ENTER] button. Select the folder that you want to delete and press the [DELETE] button. Press the [YES] button to delete the selected folder. The folder is deleted.
Page 38: Managing Documents
Managing Documents From the Control Panel, users can perform: P.37 “Deleting Documents” P.39 “Printing Documents” Deleting Documents Users can delete a document from the Control Panel. If you want to delete all documents in a folder or box, you can delete the folder or box instead of deleting each document.
Page 39 2 Getting Started If the password entry screen is displayed, enter the 5-digit pass- word using digital keys and press the [ENTER] button. If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. Select the document that you want to delete, and press the [DELETE] button.
Page 40: Printing Documents
Printing Documents This equipment allows users to print a document stored in e-Filing. P.39 “Printing an Entire Document” P.42 “Selecting Test Print” — Printing an Entire Document To print an entire document from the Control Panel, perform the following operation. Printing a document Press the [e-FILING] button on the control panel.
Page 41 2 Getting Started If the password entry screen is displayed, enter the 5-digit pass- word using digital keys and press the [ENTER] button. If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. Select the document that you want to print, and press the [SET- TINGS] button.
Page 42 Set the print settings as you require. If you want to change the number of copies, enter the number using the digital keys. If you want to specify the drawer where the paper is fed, press the drawer in the illus- tration in the screen or press the arrow buttons to move the selection.
Page 43 2 Getting Started — Selecting Test Print Before printing an entire document, you can print a specified pages of the document for confir- mation. Printing a document Press the [e-FILING] button on the control panel. Select a box button that contains a document you want to print, and then press the [ENTER] button.
Page 44 If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. Select the document that you want to print, and press the [TEST PRINT] button. Specify the “First Page” and “Last Page” field. This screen is displayed as the “Last Page” field is selected. If you want to specify the page range, enter the last page number using the digital keys in the “Last Page”...
Page 45: Getting Started With E-Filing Web Utility
2 Getting Started Getting Started with e-Filing Web Utility This section describes how to manage the e-Filing functions using the e-Filing web utility. Accessing e-Filing Web Utility This section describes how to access and exit the e-Filing web utility and how to log in as a sys- tem administrator.
Page 46 Logging On the Administrator Page If you log on as a system administrator, you can edit all the documents in the user boxes or in the public box and can create folders in these boxes. Also, the user boxes can be deleted except the public box.
Page 47: About Main Tabs
2 Getting Started About Main Tabs e-Filing web utility’s interface consists of three main tabs located in the upper-right corner of the web browser’s window — the Documents tab, the Preferences tab, and the Administration tab. The main tabs enable you to display and work with your documents, set up viewing preferences, and perform administrative functions.
Page 48 1) Documents Frame The Documents frame is an Explorer-style user interface. Use the Folders and Documents frame to locate the folders and documents that you want to work with. In the Documents frame, the following icons are displayed according to the items: - Box Icons This icon indicates a closed box.
Page 49: Preferences Tab
2 Getting Started 3) Tool Bar The Tool bar is located below the main tabs: Send, Email, Save, Test Print, Cut, Copy, Paste, Beginning, Previous, Next, and End. You can use these menu to accelerate the command. Click this to send the selected documents as Email. P.211 “Send Email”...
Page 50: Administration Tab
1) Default Document View You can select the “Thumbnail” or “List” view. The system displays your documents in the selected view until you choose another option from the View menu. Default is Thumbnail view. 2) Load [number] thumbnail per view Use the drop-down list to select the number of thumbnail images displayed on the screen: 4, 8 or 12.
Page 51: Login Link
2 Getting Started 2) Box Number/Box Name/Used Capacity This displays a list of all user boxes. When you click the box number link, the Box Properties window opens and you can see the detail properties of the box. To erase the box, select the check box in front of each box, then click [OK]. 3) [OK] Click this to delete selected boxes.
Page 52: Creating And Managing Boxes And Folders
Creating and Managing Boxes and Folders e-Filing web utility enables users to store and manage document files in the document editor/ organizer. It provides two predefined system boxes called Public and User, and users can create one level of folder in each box. e-Filing web utility can restrict access to each box by user password.
Page 53 2 Getting Started Make sure you are selecting “e-Filing” in the Documents frame, and click the [File] menu and select [New Box]. The New Box window appears. Select a box number in the “Box Number” drop down box and enter the box name in the “Box Name”...
Page 54 Click [OK]. The created user box appears in the Documents frame. Users can configure the advanced properties for each box such as how long the box will retain documents, and Email notification features. P.63 “Modifying Box Properties” — Creating New Folders Users can create up to 100 folders in each box.
Page 55 2 Getting Started Click the [File] menu and select [New Folder]. The New Folder window appears. Enter the folder name in the “Name” field. Folder names consist of any ASCII character except: \ / < > " % & = ' ; : * ? | # [ ] { }. Do not use a space or period at the beginning or end of the name.
Page 56: Deleting User Boxes
Deleting Boxes and Folders Users can delete user boxes and folders. When the box has been protected with a password, users must enter the password to delete the boxes and folders. Users can also delete folders in the public box, but not the public box. Administrators also can delete all user boxes and folders using the administrator password.
Page 57 2 Getting Started If you select the user box, which is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 58 — Deleting Folders Users can delete folders in the Public box and User box. If a folder is deleted, all documents in the folder are also deleted. You can also delete folders from the Touch Panel Display. For the instruction to delete folders from the Touch Panel Display, please refer to the following section.
Page 59 2 Getting Started Mark the check boxes of folders that your want to delete. Users can also delete a folder by selecting the folder in the Documents frame, clicking on the [Edit] menu and selecting [Delete]. In that case, make sure no documents are checked in the Contents frame.
Page 60: Renaming User Boxes
Renaming Box and Folder Users can rename the user boxes and folders. When the box has been protected with a pass- word, users must enter the password to rename the box or folders. Users can also rename fold- ers in the public box, but cannot rename the public box. Administrators can also rename all protected user boxes and folders using the administrator password.
Page 61 2 Getting Started If you select a user box that is protected with a password, the Pass- word Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 62 Click [OK]. The selected box is renamed. — Renaming Folders Users can rename folders in the public box and user boxes. Do not turn off the power of the equipment when changing the folder name. All documents in the folder will be lost if the power is turned off while the system is saving a new name. Renaming folders Click the [Documents] tab.
Page 63 2 Getting Started Check the box of the folder that your want to rename. Do not check several folders at the same time. You can only rename one folder at a time. Click the [File] menu and select [Rename]. The Rename Folder window appears. Users can also rename a folder by selecting the folder in the Documents frame, clicking on the [File] menu and selecting [Rename].
Page 64 Edit the name in the “Name” field and click [OK]. The confirmation dialog box appears. Click [OK]. The selected folder is renamed. Modifying and Displaying Box and Folder Properties Users can display and modify the properties of user boxes such as the box password and main- tenance period to automatically delete documents, and Email notification settings.
Page 65 2 Getting Started In the Documents frame, select a user box whose properties you want to display and edit. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password”...
Page 66 If you want to edit the box properties, click [Change Properties]. The Change Box Properties window is displayed. Getting Started with e-Filing Web Utility...
Page 67 2 Getting Started Enter the items as described below to modify the box properties. Change Box Password — Check this to edit the box password. When you check on this, enter password in the “Old Box Password”, “New Box Password”, and “Confirm New Password”...
Page 68 If you forget the old password, you can enter the administrator password in the “Old Box Password” instead of the old password. When “Send email when an error occurs” and “Send email when job is completed” are enabled, the following e-Filing operations are notified. - Scan to e-Filing - Copy to e-Filing - Print to e-Filing...
Page 69 2 Getting Started — Displaying Folder Properties Users can only display the folder properties. Displaying folder properties Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select the box that contains the folder whose properties you want to display. If you select a box that is protected with password, the Password Authentication window appears.
Page 70 Check the box of the folder that your want to display the properties. Do not check several folders at the same time. You can only display the properties of one folder at a time. Users can also display a folder properties by selecting a folder in the Documents frame, clicking on the [File] menu and selecting [Properties].
Page 71: Managing Documents
2 Getting Started Click [OK] to close the Folder Properties window. Managing Documents You can manage your documents using various functions of the e-Filing web utility. P.70 “Displaying Documents” P.72 “Renaming Documents” P.74 “Deleting Documents” P.76 “Printing Documents” P.82 “Archiving Documents” P.90 “Sending Email”...
Page 72 — Using the Thumbnails View This is the default view, unless you choose a different one. It displays a small image of each file or folder (if you highlight a box or folder in the left frame) or each page (if you highlight a docu- ment in the left frame) with the file name or page number and a check box.
Page 73: Renaming Documents
2 Getting Started Renaming Documents You can rename the documents. Do not turn off the power of the equipment when changing the document name. The document will be lost if the power is turned off while the system is saving a new name. Renaming a document Click the [Documents] tab.
Page 74 Mark the check box of the document you want to rename and select [Rename] from the [File] menu. The Rename Document window opens. Users can also rename a document by selecting the document in the Documents frame, clicking on the [File] menu and selecting [Rename]. In that case, even if you mark the check boxes of pages in the Contents frame, e-Filing operates renaming for the selected document in the Documents frame.
Page 75: Deleting Documents
2 Getting Started Deleting Documents You can delete several documents from the box or folder at the same time. Deleting documents Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select a box or folder that contains the documents you want to delete.
Page 76 Mark the check box of the documents you want to delete and select [Delete] from the [Edit] menu. The confirmation dialog box appears. Users can also delete a document by selecting the document in the Documents frame, clicking on the [Edit] menu and selecting [Delete]. In that case, make sure no pages are checked in the Contents frame.
Page 77 2 Getting Started Printing Documents You can print documents and images from boxes and folders in the e-Filing web utility repository. This topic explains how to use your web browser to print an entire document. P.76 “Printing an Entire Document” P.80 “Selecting Test Print”...
Page 78 Mark the check box of the document you want to print and select [Print Document] from the [File] menu. You can also print the document by selecting a document in the Documents frame and selecting the [Print Document] in the [File] menu. However, you cannot print individual pages even if you mark the check boxes of the pages displayed in the Contents frame.
Page 79 2 Getting Started Set the print options as described below. Duplex — Select whether you want the document printed on both sides of the paper. When you want to print the document on both sides, select “Book” to print in vertically the same direction to be bound along the vertical side of the paper so that the pages can be turned over right and left, or “Tablet”...
Page 80 If you enable the Staple option after enabling the Interleave Pages option, the Interleave Pages option will be automatically disabled. Hole Punch — Select whether the document is hole-punched or not. When you want to hole-punch the document, select how the document will be hole-punched. Page Number - Position —...
Page 81 2 Getting Started When the User Management Setting is enabled, the maximum number of copies that is allowed for the department and user will be displayed in the upper right of the page. Scheduled Print — Check this to print a job at a future date and time. When this is selected, set the date and time to print a job in the “Date &...
Page 82 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 83: Archiving Documents
2 Getting Started Select whether printing all pages of the document or only specified pages. All Pages — Select this to print all pages of the document. [first page number] - [last page number] Pages — Select this to specify the pages to be printed.
Page 84 Before archiving documents, please make sure that there are available hard disk space more than three times of original data size. The archived file contains all documents you specified to the archive, but you cannot open the documents on your client computer. You can create an archived file that contains documents in same folder and box.
Page 85 2 Getting Started Mark the check box of the document you want to archive and select [Archive Document] from the [File] menu. The confirmation dialog box appears. Users can also archive a document by selecting the document in the Documents frame, clicking on the [File] menu and selecting [Archive Document].
Page 86 Click the file name link to download the archived file. The File Download dialog box appears. Click [Save]. The Save As dialog box appears. Locate the folder where you want the archived file saved and click [Save]. It starts downloading the file. Getting Started with e-Filing Web Utility...
Page 87 2 Getting Started Click [Close]. — Uploading Archived Documents If you have archived file that downloaded from the equipment, you can upload it to the e-Filing. When you upload the archived file, the archived file is automatically extracted and documents will be created in the box specified.
Page 88 Select a box in the Documents frame where you want to upload the documents in the Documents frame. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password”...
Page 89 2 Getting Started Click [Browse]. The Choose File dialog box appears. Select an archived file to be uploaded and click [Open]. This will return you to the Upload Archived Document window and the folder path of the selected file will be displayed in the “Archived File” field. Click [OK].
Page 90 The Upload Archive Document window shows the process on uploading. During the upload process, you can quit uploading by clicking [Cancel]. After uploading is completed, “Your document has been archived successfully” will be displayed. Click [Close]. Returns you to the Upload Archived Document window. Click [Cancel] to close the window.
Page 91: Sending Email
2 Getting Started Sending Email You can send selected documents as Emails from the e-Filing web utility. When you perform this function, this equipment creates Email as attaching the selected docu- ments as files and sends Email directly from the equipment. To use the Send Email function, the Email configuration of the equipment needs to be set by the network administrator.
Page 92 Mark the check box of the document you want to send as an Email and select [Send Email] from the [File] menu. The Send Email page is displayed. You cannot send a document that is stored by Print to e-Filing function. You cannot send a document that is stored by Copy to e-Filing function in full color, auto color, or gray scale mode.
Page 93 2 Getting Started Specify the following items as required and click [Send]. [To: Destination Setting] — Click this to specify the destination. When you click this button, the Recipient List page appears. For instructions on how to specify the destination, see the following section. P.93 “Destination Setting”...
Page 94: Destination Setting
Click [Close]. — Destination Setting In the Recipient List page, you can specify the destinations to send e-Filing documents as Email. You can specify the recipients by entering Email addresses manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server.
Page 95 2 Getting Started Repeat step 2 to 4 to add all recipients you require. You can remove the contacts that you added in the recipient list before saving the desti- nation settings. P.98 “Removing the contacts from the recipient list” Click [Save].
Page 96 Check the Email boxes of users you want to add as the recipients. If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box. Click [ADD]. The selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before saving the desti- nation settings.
Page 97 2 Getting Started Selecting the groups from the address book By this method, you can select groups from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Group]. The Address Group page is displayed. Check the Group boxes that contain the desired recipients. Click [ADD].
Page 98 Searching for recipients in the LDAP server By this method, you can search for recipients in the registered LDAP server and in the address book. Click [Destination Setting] to open the Recipient List page. Click [Search]. The Search Contact page is displayed. Select the directory service name that you want to search in the “Directory Service Name”...
Page 99 2 Getting Started Check the Email boxes of users you want to add. Click [ADD]. The selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before saving the desti- nation settings.
Page 100 How to Edit Documents This section describes the instructions on how to edit documents using e-Filing web utility. About Document Control Buttons...............100 Working with Pages in Your Documents ............101 Displaying Document and Page Properties ..................101 Copying Pages from One Document to Another................102 Copying Pages from a Document to a Box or Folder..............108 Deleting Pages from a Document ....................
Page 101: Chapter 3 How To Edit Documents
3 How to Edit Documents About Document Control Buttons e-Filing web utility allows you to make changes to your stored documents before you print them. Three document control buttons are provided in the e-Filing web utility: [Edit], [Save], and [Can- cel].
Page 102: Working With Pages In Your Documents
Working with Pages in Your Documents e-Filing web utility lets you copy, move, delete and insert pages and change the order of pages in your document. P.101 “Displaying Document and Page Properties” P.102 “Copying Pages from One Document to Another” P.108 “Copying Pages from a Document to a Box or Folder”...
Page 103: Copying Pages From One Document To Another
3 How to Edit Documents The Page Properties window contains following information: Format of the page that indicates how the page will be stored Resolution of the page (dpi) Image size of the page (pixel) Paper size of the page Size of the page Copying Pages from One Document to Another You can copy or cut pages from a document and insert them into another one.
Page 104 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 105 3 How to Edit Documents Mark the check boxes of the pages that you want to copy and select [Copy] or [Cut] from the [Edit] menu. If you cut pages from the document, click [Save] to save the docu- ment. The Save Document window appears.
Page 106 Enter the document name in the “Document Name” field and click [Save]. If you rename the document name, the document will be saved as new document. If you do not change the document name, the original document will be overwritten. The Contents frame displays the pages in the View mode.
Page 107: Click The Space Between The Pages Where You Want To Insert The
3 How to Edit Documents In the Documents frame, select the document into which you want to insert the copied pages. The pages of the document are displayed in the Contents frame. Click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. If the document status indicates “In Use”, you cannot enter the Edit mode because another user currently edits the document.
Page 108 Click the [Edit] menu and select [Paste]. The copied pages are inserted between the pages. Click [Save]. The Save Document window appears. Working with Pages in Your Documents...
Page 109: Copying Pages From A Document To A Box Or Folder
3 How to Edit Documents Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode.
Page 110 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 111 3 How to Edit Documents Mark the check boxes of the pages that you want to copy and select [Copy] or [Cut] from the [Edit] menu. If you cut pages from the document, click [Save] to save the docu- ment. The Save Document window appears.
Page 112 Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The Contents frame displays the pages in the View mode. Do not close the Save Document window by clicking the [X] button.
Page 113 3 How to Edit Documents If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 114: Deleting Pages From A Document
Deleting Pages from a Document You can delete pages from the document. Deleting pages from a document Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select a box or folder that contains the document whose pages you want to delete. If you select a box that is protected with a password, the Password Authentication window appears.
Page 115 3 How to Edit Documents In the Documents frame, select the document whose pages you want to delete. The pages of the document are displayed in the Contents frame. Click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. If the document status indicates “In Use”, you cannot enter the Edit mode because another user currently edits the document.
Page 116 Click [OK]. The selected pages are deleted. Click [Save] to save the document. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten.
Page 117: Inserting A Blank Page Into Documents
3 How to Edit Documents Inserting a Blank Page into Documents You can insert the blank page into a document. You can select a different size for the blank pages. Inserting a blank page into the document Click the [Documents] tab. The Documents tab page is displayed.
Page 118 In the Documents frame, select the document into which you want to insert a blank page. The pages of the document are displayed in the Contents frame. Click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. If the document status indicates “In Use”, you cannot enter the Edit mode because another user currently edits the document.
Page 119 3 How to Edit Documents Click the [Layout] menu and select [Insert Blank Page]. The Insert Blank Page window appears. Select the paper size and orientation of the inserted blank page, and click [OK]. A blank page is inserted between the pages. Working with Pages in Your Documents...
Page 120 Click [Save]. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode.
Page 121: Moving Pages Within A Document
3 How to Edit Documents Moving Pages within a Document You can move pages within a document to arrange the page order. Moving pages within a document Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select a box or folder that contains the document whose pages you want to arrange.
Page 122 In the Documents frame, select the document whose pages you want to arrange. The pages of the document are displayed in the Contents frame. Click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. If the document status indicates “In Use”, you cannot enter the Edit mode because another user currently edits the document.
Page 123 3 How to Edit Documents Click the space between the pages where you want to insert the copied pages. The arrow indicators move to the space between the pages where you clicked. Click the [Edit] menu and select [Paste]. The copied pages are inserted between the pages. Continue the procedure from Step 6 to 8 to arrange pages.
Page 124 After you complete arranging the pages, click [Save]. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as new document. If you do not change the name, the original document will be overwritten.
Page 125: Moving And Merging Documents
3 How to Edit Documents Moving and Merging Documents You can also move documents between boxes or folders. You can also combine several docu- ments into one document. P.124 “Moving Documents” P.126 “Merging Documents” Moving Documents You can copy a document from one box or folder to another, to help you manage the documents. Moving documents from one box or folder to another Click the [Documents] tab.
Page 126 Mark the check boxes of the documents you want to move and select [Cut] from the [Edit] menu. The selected documents are copied in the clipboard and deleted from the current box or folder. In the Documents frame, select a box or folder where you want to paste the documents.
Page 127: Merging Documents
3 How to Edit Documents Click the [Edit] menu and select [Paste]. The documents are created in the selected box or folder. Merging Documents You can copy an entire document and insert its pages into another document. The document that you want to insert is the source document. The document that you want to merge it into is the destination document.
Page 128 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 129 3 How to Edit Documents If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 130 Click the space between the pages where you want to merge the documents. The arrow indicators move to the space between the pages where you clicked. Click the [Edit] menu and select [Paste]. The copied documents are merged between the pages. If the multiple documents have been copied, the documents are merged in an order from oldest one.
Page 131 3 How to Edit Documents Click [Save]. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten.
Page 132 Retrieving Documents This section describes the instructions on how to retrieve documents from e-Filing using TWAIN driver, and File Downloader. Installing e-Filing Client Software ...............132 Planning for Installation........................132 Installing e-Filing Client Software ....................133 Uninstalling e-Filing Client Software ....................139 Repairing Client Software .......................140 Retrieving e-Filing Documents ................143 How to Import e-Filing Documents....................143 How to use TWAIN Driver and File Downloader ................149...
Page 133: Chapter 4 Retrieving Documents
4 Retrieving Documents Installing e-Filing Client Software The e-Filing feature uses several utilities supplied with this equipment. TWAIN Driver This software component enables you to import e-Filing documents into TWAIN-compliant appli- cations. File Downloader This software component enables you to import e-Filing documents into your hard disk. Planning for Installation This equipment supports importing into client computers the scan images saved in e-Filing, using the TWAIN driver and File Downloader.
Page 134: Installing E-Filing Client Software
- The proxy settings must be configured correctly to enable the access. - The browser must not be offline. Recommended Memory For retrieving A4/LT 600dpi color image / 600dpi black image: 256 MB Before Installing Client Software Before installing the client software, confirm the followings to perform an appropriate installation. —...
Page 135 4 Retrieving Documents Select “I agree to the terms of the License Agreement.” and click [Next]. To change the display language, select a desired language from the Select Language drop-down menu. The main menu window is displayed. From the menus, select “Custom Install.” Custom Install: Select this if you would like to pick and choose the installation components.
Page 136 Select the software that you want to install and click [Next]. The following software can be installed: OKI TWAIN Driver There are also printing software, scan software, and fax software in the list. For more information about each software, please see the Printing Guide, the Scanning Guide, and the Network Fax Guide.
Page 137: Installing From Topaccess
4 Retrieving Documents If you have selected a printer or fax driver in Step 4, the window for specifying the net- work path or queue name of your device is displayed. In this case, see the Printing Guide or the Network Fax Guide. When the installation is complete, click [Finish].
Page 138 Installing e-Filing client software from TopAccess In TopAccess, click the Install Software link at the bottom of the screen. The Install Client Software page opens. Click the “Install Client1” link to download the installer file. Download the installer file on your desktop by following the prompts.
Page 139 4 Retrieving Documents Double-click the downloaded file to extract the installer files. After extracting the downloaded file, the folders that includes WebInstaller.exe are created. In order to install software using these files, you must run the WebIn- staller.exe with an “Administrators” privilege. If you do not have the “Administrators” privilege, you can install by entering the Administrator password.
Page 140: Uninstalling E-Filing Client Software
Uninstalling e-Filing Client Software The following describes how to uninstall e-Filing client software. Uninstalling e-Filing Client Software The following describes an uninstallation on Windows XP. The procedure is the same when other versions of Windows are used. Open “Control Panel” and click the “Add or Remove Programs” icon.
Page 141: Repairing Client Software
4 Retrieving Documents Click [Yes]. Click [Yes] to delete the setting files. Deleting files starts. If you want to re-install the client software later, click [No] to remain the setting files. You can restore the data and settings when you re-install the client software. Repairing Client Software When the client software will not work correctly, you can repair the client software.
Page 142 Click [Next]. Click [Yes]. Select “Repair” and click [Next]. Click [Install]. Repairing files starts. Installing e-Filing Client Software...
Page 143 4 Retrieving Documents Click [Finish] to close the wizard. Installing e-Filing Client Software...
Page 144: Retrieving E-Filing Documents
Retrieving e-Filing Documents You can retrieve the e-Filing documents using the following client software: TWAIN Driver This software component enables you to import e-Filing documents into TWAIN-compliant appli- cations. P.143 “Importing e-Filing Document into an Application” File Downloader This software component enables you to import e-Filing documents into your hard disk. P.146 “Retrieving documents as Files”...
Page 145 4 Retrieving Documents Select “TWAIN driver” and click [OK]. Click the [File] menu and select [Acquire Image] (or the same func- tional command). The TWAIN Driver window opens. When you are running the TWAIN driver the first time, the Document Monitor Local Dis- covery dialog box appears.
Page 146 Select an e-Filing document (or pages) that you want to retrieve and click [Acquire]. The message “Do you want to Remove the Selected Page(s) or Document after retrieval?” is displayed. If displaying the thumbnails of the documents takes a long time, you can stop listing them by pressing the [ESC] key.
Page 147 4 Retrieving Documents Retrieving documents as Files The File Downloader allows you to retrieve e-Filing documents and save them on your hard disk. Before retrieving e-Filing documents using the File Downloader, you should perform the Copy to e-Filing, Print to e-Filing, or Scan to e-Filing operations. You can also store the received faxes or Internet Faxes in e-Filing using Fax and Internet Fax Received Forward or mailbox features when the optional Fax unit is installed.
Page 148 In the box tree window, browse the box where the desired docu- ment is saved. If the selected Box requires a password, the Password dialog box appears. Enter the 5-digit password of the Box and click [OK]. You can enter the administrator password instead of the 5-digit password. Select a document and click [Save As].
Page 149 4 Retrieving Documents If displaying the thumbnails of the documents takes a long time, you can stop listing them by pressing the [ESC] key. Then repeat the operation from Step 1 and select [List] in the [View] menu to display the document in the List view. If the selected box, folder, or document has more than 350 contents to display, it auto- matically displays the contents in the List view.
Page 150: How To Use Twain Driver And File Downloader
How to use TWAIN Driver and File Downloader You can retrieve, delete, and display e-Filing documents using the TWAIN driver and File Down- loader interface. When You Are Running the First Time When you access the TWAIN driver or File Downloader the first time, the Document Monitor Local Discovery dialog box appears.
Page 151 4 Retrieving Documents Select the equipment that you want to connect from the list and click [OK]. You are connected to the selected device and the TWAIN driver or File Downloader window is displayed. Discovering the device manually In the Document Monitor Local Discovery dialog box, click [Manual Selection].
Page 152 Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the TWAIN driver and File Downloader do not support the IPX/SPX connection. Name —...
Page 153: Configuring Discovery Settings
4 Retrieving Documents — Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the TWAIN driver and File Downloader do not support the IPX/SPX connection.
Page 154 How to use the Main Window When you access the TWAIN driver or File Downloader, the Main window for the TWAIN driver or File Downloader appears and lets you perform various functions more than retrieving e-Filing documents in the Main window. 1) Menu Bar You can select various functions from the menu.
Page 155 4 Retrieving Documents Box Select menu: - Device Discovery — Click this menu to add a new connection to this equipment in your network for the TWAIN driver and File Downloader. P.167 “Adding a New Device Using Network Discovery” - Select OKI — Click this menu to change the target device when retrieving e-Filing docu- ments.
Page 156 — Deleting e-Filing Documents You can delete a document or page(s) in a document from e-Filing using the TWAIN driver and File Downloader Main window. Deleting e-Filing documents from the Box In the box tree window, browse the box where the desired docu- ment is saved.
Page 157 4 Retrieving Documents Click the [File] menu and select [Delete]. The Confirm Deletion dialog box appears. Click [Yes]. The selected document or page(s) is deleted. — Setting the Automatic Download This feature is available only for File Downloader only. The Automatic Download feature allows you to automatically download the documents in a specified box at the specified interval.
Page 158 Starting the Automatic Download Click the [File] menu and select [Start] in [Automatic Download]. The Automatic Download Wizard (1/4) dialog box appears. Select the box that you want to download the documents, and enter the 5-digit password if the selected box is protected by a password. Then click [Next] You can enter the administrator password instead of the 5-digit password.
Page 159 4 Retrieving Documents Select the folder that contains the documents that you want to download and click [Next]. The Automatic Download Wizard (3/4) dialog box appears. Click [Browse]. The Browse for Folder dialog box appears. If you previously set the Automatic Download, the folder path that you specified is dis- played in the “Target Folder”...
Page 160 Locate the folder that you want to save the documents, and click [OK]. Click [Next]. The Automatic Download Wizard (4/4) dialog box appears. Retrieving e-Filing Documents...
Page 161 4 Retrieving Documents Specify each item as you prefer. File Format — Select the file format for saved documents. The black and white documents are saved as the single page TIFF format if you select the JPEG format. The gray scale and color mixed documents are saved as the single page TIFF format if you select the multi page TIFF format.
Page 162 When you click [Finish], the File Downloader Main Window is dis- played and disable the Tree window and Contents window. If you want to operate other functions, disable the Automatic Download. P.161 “Stopping the Automatic Download” If you want to confirm the settings and status after you enable the Automatic Down- load, you can display the Automatic Download Summary dialog box from the Auto- matic Download command.
Page 163 4 Retrieving Documents Click [OK] to close the dialog box. The Automatic Download will be disabled. You can also display the log file by clicking [View Log File]. When you click [View Log File], the log file will be opened using the default text editor. Retrieving e-Filing Documents...
Page 164 Displaying the summary and status Displaying the summary and status for the Automatic Download can be operated only when the Automatic Download is enabled. Click the [File] menu and select [Summary] in [Automatic Down- load]. The Automatic Download Summary dialog box appears. Click [OK] to close the dialog box.
Page 165 4 Retrieving Documents You can also display the log file by clicking [View Log File]. When you click [View Log File], the log file will be opened using the default text editor. — Displaying the Box, Folder, Document and Page Properties The Box, Folder, Document, and Page Information dialog box can be displayed by selecting a box, folder, document or page and click [Properties] in the [File] menu.
Page 166 Folder Properties In the Folder Information dialog box, you can see the following information about the selected folder. Location — Path to the folder. Contains — Number of documents in the folder. Status — “Ready” means a folder is ready to edit or to be deleted. “Busy” means a folder cannot be modified or deleted.
Page 167 4 Retrieving Documents Format — How the document is saved. Location — Path to the Box where the document is saved. Size — Size of the document. Total Pages — Number of pages in the document. Status — “Ready” means a document is ready to download. “Busy” means a document can- not be downloaded or deleted.
Page 168: Adding A New Device Using Network Discovery
— Shrinking Documents The Shrink to Half function allows you to retrieve a 600x600dpi document as a 300x300dpi doc- ument. This feature is only available for the documents that are originally stored to the e-Filing by the Copy to e-Filing or Print to e-Filing feature. Because the Copy to e-Filing and Print to e- Filing documents are always stored as the 600x600 dpi documents, the Shrink to Half function allows you to convert the 600x600 dpi documents to the 300x300 dpi for retrieval.
Page 169 4 Retrieving Documents — Changing the Target Device for Retrieving e-Filing Documents If you have added more than one device to connect, you can change the target device for retrieving e-Filing documents using the TWAIN driver and File Downloader. Selecting the target device for retrieving e-Filing documents Click the [Box Select] menu and select [Select OKI].
Page 170 System Administration This section describes system administration of e-Filing features. Safeguarding Data ....................170 Erasing Box Data ..........................170 Using e-Filing Backup/Restore Utility..............172 Installing e-Filing Backup/Restore Utility..................172 Uninstalling the Backup/Restore Utility ...................175 How to use e-Filing Backup/Restore Utility ..................177...
Page 171: Chapter 5 System Administration
5 System Administration Safeguarding Data An administrator should monitor the volume data in the e-Filing periodically to make sure there is enough hard disk space for the operations. This section describes the administrator’s function that allows you to delete boxes. Erasing Box Data You can manually erase boxes in the e-Filing if the data has been corrupted—for example, by a hard disk failure—and is therefore no longer usable.
Page 172 Click [OK]. The selected user boxes are deleted from the e-Filing. Safeguarding Data...
Page 173: Using E-Filing Backup/Restore Utility
5 System Administration Using e-Filing Backup/Restore Utility The Drivers & Network Utilities CD-ROM includes the e-Filing Backup/Restore Utility. You can use these utilities to set the e-Filing and to backup or restore the image data in it for the OKI 1100 series MFP.
Page 174 Click [Next]. Select your language and click [OK]. The InstallSheild Wizard dialog box appears. Select “I accept the terms of the license agreement” and click [Next]. The Choose Destination Location screen is displayed. Using e-Filing Backup/Restore Utility...
Page 175 5 System Administration Click [Next]. If you want to change where the programs are installed, click [Change...]. In the dia- log box appears, select the folder and click [OK]. The Select Program Folder screen is displayed. Click [Install]. If you want to change the program folder, rename the folder in the “Program Folder” field.
Page 176: Uninstalling The Backup/Restore Utility
The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. Uninstalling the Backup/Restore Utility The following describes how to uninstall the Backup/Restore Utility. Uninstalling the Backup/Restore Utility The following describes an uninstallation on Windows XP.
Page 177 5 System Administration Select “OKI e-Filing Backup/Restore Utility” and click [Remove]. Click [Yes]. Using e-Filing Backup/Restore Utility...
Page 178: How To Use E-Filing Backup/Restore Utility
How to use e-Filing Backup/Restore Utility The e-Filing Backup/Restore Utility allows you to create a backup file for e-Filing data from the equipment and restore e-Filing data from a backup file into the equipment. Running e-Filing Backup/Restore Utility After installing the e-Filing Backup/Restore Utility, the program icon will be added in the “OKI MFP Client”...
Page 179 5 System Administration You can also change a target device to backup or restore e-Filing data. To do this, you must add an additional connection to the other equipment using the Local Discovery function. P.191 “Adding a New Device Using Local Discovery” Discovering the device automatically In the Document Monitor Local Discovery dialog box, click [Start Discovery] to begin the process.
Page 180 Select the equipment that you want to connect from the list and click [OK]. The e-Filing Backup/Restore Utility Login dialog box appears. Discovering the device manually In the Document Monitor Local Discovery dialog box, click [Manual Selection]. The Manual Selection dialog box appears. Using e-Filing Backup/Restore Utility...
Page 181 5 System Administration Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the e-Filing Backup/Restore Utility does not support the IPX/SPX connection.
Page 182 Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search. This software can backup or restore the data only from the OKI 1100 series MFP. 2) Network - Enable IPX/SPX Search This is disabled because the e-Filing Backup/Restore Utility does not support the IPX/SPX connection.
Page 183 5 System Administration How to use the Main Window When you access the e-Filing Backup/Restore Utility, the Main window for the e-Filing Backup/ Restore Utility appears and lets you perform various functions. 1) Menu Bar You can select various functions from the menu. File menu: - Backup Data —...
Page 184 - About — Click this menu to display the version information. 2) Backup/Restore tabs Click the [Backup] tab to operate backing up e-Filing data. Click the [Restore] tab to operate restoring e-Filing data. 3) Target File When the [Backup] tab is displayed, enter the backup file name. When the [Restore] tab is displayed, enter the restore file name.
Page 185 5 System Administration You can also configure the schedule so that backing up e-Filing data can be performed automat- ically. P.185 “Backing Up e-Filing Data Automatically” Backing up e-Filing Data Manually Click [Browse] in the [Backup] tab. The Open dialog box appears. You can also enter the path to save a backup file directly in the “Target File”...
Page 186 Select the backup type. Full Backup—Backup the all data in the selected boxes. Incremental Backup—Backup only the updated data since the last backup. Check the boxes that you want to backup, and click [Backup]. It starts backing up e-Filing data. When backing up e-Filing data is completed, the Backup Information dialog box appears.
Page 187 5 System Administration Please make sure that the backup data does not exceed 4GB. Backing up cannot be performed while any users access e-Filing boxes using e-Filing web utility or Touch Panel Display. Please make sure no user access e-Filing boxes before back- ing up e-Filing data.
Page 188 Locate the folder that you want to save a backup file, change the file name as you require, and click [Open]. Select the backup type. Full Backup—Backup the all data in the selected boxes. Incremental Backup—Backup only the updated data since the last backup. Check the boxes that you want to backup automatically.
Page 189 5 System Administration Specify each item and click [Set]. Start Date and Time — Specify the date and time to start backing up e-Filing data automatically. You cannot specify the date of more than six months after. Repeat Interval — Select the interval to apply the automatic backup from “OnlyOnce”, “Daily”, “Weekly”, or “Monthly”.
Page 190 Restoring cannot be performed while any users access e-Filing boxes using e-Filing web utility or Touch Panel Display, or any jobs are currently processed in the equipment. Please make sure no user access e-Filing boxes before restoring e-Filing data, and no jobs are pro- cessed in the equipment.
Page 191 5 System Administration Check the boxes that you want to restore and click [Restore]. The Restore Mode Setting dialog box appears. Select whether overwriting documents with the backup data, and click [OK]. It starts restoring e-Filing data. When restoring e-Filing data is completed, the Restore Information dialog box appears.
Page 192: Changing The Target Device
Initializing e-Filing storage Click the [Restore] tab and select [Initialize e-Filing storage] in the [Devices] menu. The Confirm Initialize dialog box appears. Click [Yes]. It start initializing e-Filing storage and all e-Filing data will be deleted. — Adding a New Device Using Local Discovery You can add a new connection to other equipment by searching the equipment in your network.
Page 193 5 System Administration Selecting the target device Click the [Devices] menu and select [Select OKI]. The Select Device dialog box appears. Select the name of the equipment that you want to connect to, and click [OK]. The target device has been changed to the selected equipment. Using e-Filing Backup/Restore Utility...
Page 194 Menu Functions (Web utility) This section describes about menu commands of the e-Filing web utility. File Menu Functions .....................194 New Box............................194 New Folder............................195 Open ...............................195 Rename............................195 Archive Document...........................196 Upload Archived Document ......................197 Test Print ............................198 Print Document ..........................199 Properties............................206 Page Properties ..........................210 Send Email............................
Page 195: Chapter 6 Menu Functions (Web Utility)
6 Menu Functions (Web utility) File Menu Functions You can find the New Box, New Folder, Open, Rename, Archive Document, Upload Archive Document, Test Print, Print Document, and Properties functions under the File menu. P.194 “New Box” P.195 “New Folder” P.195 “Open”...
Page 196: New Folder
6) [Cancel] Click this to cancel creating new user box. New Folder You can create a new folder in selected box using this function. The New Folder function is only enabled when you select a box from the Documents frame. If you don’t select a folder, the New Folder option is grayed out.
Page 197: Archive Document
6 Menu Functions (Web utility) 2) [OK] Click this to apply modified name. 3) [Cancel] Click this to cancel renaming. Archive Document You can create an archived file that contains selected documents. The created archive file can be used to upload the documents at a later time, or to upload the documents to other OKI 1100 series MFP.
Page 198: Upload Archived Document
Upload Archived Document You can upload the archived file previously created using the Archive Document function. When you upload the archived file, documents compressed in the archived file are added to the selected box. The Upload Archived Document function is enabled when you select a box in the Documents frame.
Page 199: Test Print
6 Menu Functions (Web utility) Test Print You can print one copy of selected document with default print settings using this function. The Test Print function is enabled when you select document in the Documents frame. If you do not select a document, the message “Please select a document.” will be displayed. When you select Test Print from the File menu, the Test Print window appears.
Page 200: Print Document
Print Document You can print selected document with specified print settings using this function. The Print Document function is enabled when you select a document in the Documents frame. If you do not select a document, the message “Please select a document.” will be displayed. When you select Print Document from the File menu, the Print window appears.
Page 201 6 Menu Functions (Web utility) 4) Group Copies Select this for group-printing (1, 1, 1... 2, 2, 2... 3, 3, 3...). 5) Rotate Sort Copies Select this for alternate-printing. When the Rotate Sort Copies option is enabled, the printed copies are output in the inner tray.
Page 202 9) Destination Select the destination tray to be output. - Inner Tray — Select this to route the output to the inner tray. - Tray 1 — Select this to route the output to the upper tray of the Finisher. - Tray 2 —...
Page 203 6 Menu Functions (Web utility) Shift Margin - Front — Specify the width of margin added to the front page. - Back — Specify the width of margin added to the back page. This applies only when enabling the duplex printing. 15) Use Front Cover This sets front cover printing which allows you to insert or print a cover on a sheet fed from a different tray than the Paper Source option.
Page 204 Print Style This selects how you want to print a back cover. - Do not print on page — Select this to insert a blank cover. - Print on 1 side of page — Select this to print the last page image on the front side of a cover.
Page 205 6 Menu Functions (Web utility) Pages Enter the page number where the sheet is to be inserted. To enter multiple pages, separate page numbers with commas. When “Do not print on page” is selected from the Print Style drop down box, the blank sheet is inserted before the entered pages.
Page 206 18) Interleave Pages This sets the interleaving page feature that is useful when you want to insert paper of a dif- ferent type (or from another source) between every page of your print job. For example, you could use this option to insert blank, colored sheets between overhead transparencies. To enable interleaving pages, check on the box and select the location from where sheets are to be fed.
Page 207: Properties
6 Menu Functions (Web utility) Properties You can display the properties of a box, folder, and document using this function. The Properties function is enabled when you select a box, folder, or document in the Documents frame. P.206 “Box Properties” P.208 “Folder Properties”...
Page 208 When you display the Box Properties window, you can click [Change Properties] to modify the box properties. If you click [Change Properties] in the Box Properties window, the Change Box Properties window will appear. 1) Change Box Password Check this box to change a box password. When you check this option, enter the “Old Box Password”, “New Box Password”, and “Confirm New Password”.
Page 209 6 Menu Functions (Web utility) 8) Send email when job is completed Check this to send a notification message to the specified Email address when a job is com- pleted. When you check this, enter an Email address in the “Email Address” field. 9) Advanced automatic delete notification Check this to enable the Email notification, which will send a notification message to the specified Email address 3 days before it automatically deletes the documents.
Page 210: Document Properties
4) Modified This displays the date and time the folder was last modified. 5) [OK] Click this to close the window. Document Properties If you select a document within the Documents frame and, then, select File and Properties, the Document Properties window appears. 1) Location This displays the directory where the document is located.
Page 211: Page Properties
6 Menu Functions (Web utility) Page Properties You can display the page properties by selecting a page in a document within the Documents frame, selecting the desired page within the Contents frame and, then, selecting File and Page Properties. The message “Please select at least one item.” when you are not selecting a page in a document.
Page 212: Send Email
Send Email You can send selected documents as Emails from the e-Filing web utility. When you perform this function, this equipment creates Email as attaching the selected docu- ments as files and sends Email directly from the equipment. To use the Send Email function, the Email configuration of the equipment needs to be set by the network administrator.
Page 213 6 Menu Functions (Web utility) 2) [Cc: Destination Setting] Click this to specify the Cc destination if required. 3) Subject This sets the subject of the Email documents. Select “Send from (Device Name) (Date) (Time)” to automatically apply the subject, or enter the desired subject in the field. 4) From Address Enter the Email address of the sender.
Page 214: Edit Menu Functions
Edit Menu Functions You can find the Select All, Invert Selection, Cut, Copy, Paste and Delete functions under the Edit menu. P.213 “Select All” P.213 “Invert Selection” P.213 “Cut” P.213 “Copy” P.213 “Paste” P.214 “Delete” Select All This function checks the boxes of all documents or folders in the Contents frame. Invert Selection This function checks the boxes of all items that are not selected and unchecks the boxes of all items that are selected in the Contents frame.
Page 215: Delete
6 Menu Functions (Web utility) Delete This function is enabled when you select one or more items from the Contents frame. When you click Delete from the Edit menu, the system asks you for confirmation. Click OK to delete the selected item(s) or Cancel to abort the Delete function.
Page 216: View Menu Functions
View Menu Functions You can choose among several options in which to display your documents or files. These options are Thumbnail, List, Beginning, Previous, Next, and End. P.215 “Thumbnail” P.216 “List” P.216 “Beginning” P.216 “Previous” P.216 “Next” P.216 “End” Thumbnail When you click Thumbnail, e-Filing web utility displays several small images of files or pages in the Contents frame.
Page 217: List
6 Menu Functions (Web utility) List When you click List, e-Filing web utility displays a table of file names and properties with check boxes in the Contents frame. This view is useful for managing folders that contain a large num- ber of files.
Page 218: Layout Menu Functions
Layout Menu Functions To changes to the appearance of your document, go to the Layout menu. P.217 “Insert Blank Page” Insert Blank Page You can insert blank pages into your document, if you need to format the document for printing. When you select the Insert Blank Page function from the Layout menu, the Insert Blank Page window will appear.
Page 220 Troubleshooting This section describes about troubleshooting for e-Filing features. Troubleshooting for e-Filing Web Utility.............220 Limitations and Considerations .......................220 Error Messages..........................220 TWAIN and File Downloader Errors ..............223 TWAIN Driver and File Downloader Error Conditions ..............223...
Page 221: Troubleshooting For E-Filing Web Utility
7 Troubleshooting Troubleshooting for e-Filing Web Utility Limitations and Considerations When you edit or delete a document that is shared by other users, make sure to refresh the display to see the current status of the document. If several users edit or delete the docu- ment and pages at the same time, data may be damaged.
Page 222 Message Corrective Action Cannot insert Page.The Disk is full. Erase the unnecessary data using the admin- istrative function or deleting the data in boxes for maintaining the hard disk space. Cannot archive Documents.The Disk is full. Erase the unnecessary data using the admin- istrative function or deleting the data in boxes for maintaining the hard disk space.
Page 223 7 Troubleshooting Message Corrective Action The Maximum Possible Archive Size exceed. Archive is not possible if the archive size (ZIP Archive is not Possible. file size) is more than 2GB. Archive the data separately so that the archive size will be less than 2GB.
Page 224: Twain And File Downloader Errors
TWAIN and File Downloader Errors This chapter describes the most common TWAIN and File Downloader errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages —...
Page 225: Cannot Connect To The Device Found By Discovery
7 Troubleshooting Cannot Connect to the Device Found by Discovery Problem Description: The Local Discovery finds the device, but you cannot connect to it. Corrective Action: 1. Make sure Microsoft Internet Explorer 5.5 SP2 or later is installed when IPv4 is used. Make sure Microsoft Internet Explorer 7.0 or later is installed when IPv6 is used.
Page 226: Cannot Change Resolution By Shrink To Half
Saved as Single Page TIFF Files Even Though You Select Multi Page TIFF Format Problem Description: Even thought you select to save the document as multi page TIFF format, the document was saved as single page TIFF files. Corrective Action: The File Downloader cannot save the color and black/white mixed document as a multi page TIFF file.

Oki CX1145 MFP Function Manual

Trademarks and Copyright

Preface

Chapter 1 Overview

Features and Functions

Chapter 2 Getting Started

Storing Documents

Getting Started with Control Panel

Getting Started with E-Filing Web Utility

Chapter 3 How to Edit Documents

About Document Control Buttons

Working with Pages in Your Documents

Click the Space between the Pages Where You Want to Insert the

Moving and Merging Documents

Chapter 4 Retrieving Documents

Installing E-Filing Client Software

Retrieving E-Filing Documents

Chapter 5 System Administration

Safeguarding Data

Using E-Filing Backup/Restore Utility

Chapter 6 Menu Functions (Web Utility)

File Menu Functions

Edit Menu Functions

View Menu Functions

Layout Menu Functions

Chapter 7 Troubleshooting

Troubleshooting for E-Filing Web Utility

TWAIN and File Downloader Errors

Quick Links

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Table of Contents