Oki CX1145 MFP User Management Manual
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Oki CX1145 MFP User Management Manual

Oki CX1145 MFP User Management Manual

Cx1145 mfp user management guide
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Download this manual See also: Admin Manual, Function Manual
CX1145 MFP
User Management Guide
59315901, Rev. 1.0

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Summary of Contents for Oki CX1145 MFP

  • Page 1 CX1145 MFP User Management Guide 59315901, Rev. 1.0...

  • Page 2: Trademarks And Copyright

    TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows NT is Microsoft Windows NT Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System.

  • Page 3: Preface

    Preface Thank you for purchasing OKI Multifunctional Digital Systems. This User Management Guide explains the instructions how to manage the equipment with user management functions, such as department management, User Management Setting, and User Authentication for Scan to E- mail. About This Guide This manual explains describes how to manage this equipment using the functions of “Depart- ment Management”, “User Management Setting”...

  • Page 4: Table Of Contents

    TABLE OF CONTENTS TRADEMARKS AND COPYRIGHT...............1 Preface......................2 About This Guide..................2 Conventions ..................2 Precautions in this manual ................2 Chapter 1 Setting up User Management Enabling Department Management ............6 Setting up User Management Setting............8 Enabling User Management Setting............9 Enabling Windows Domain Authentication.........10 Enabling LDAP Authentication ............15 Enabling MFP Local Authentication ...........20 Managing User Information ..............22...
  • Page 5 TABLE OF CONTENTS...
  • Page 6 Setting up User Management In the User Management tab page, you can enable or disable the department management, configure the User Management Setting, and configure the User Authentication for Scan to E-mail. Enabling Department Management .................6 Setting up User Management Setting ..............8 Enabling User Management Setting ....................9 Managing User Information.......................22 How to Login to Touch Panel ......................40...

  • Page 7: Enabling Department Management

    1 Setting up User Management Enabling Department Management The department management is disabled as the default setting. When you want to manage the counters for every department, enable the department management. If the department manage- ment is enabled, the department code input screen will be displayed in the Touch Panel Display when you perform copying, scanning, faxing, and e-Filing box operations to manage the opera- tions separately every department.
  • Page 8 Click [Department Setting]. The Department Setting page opens. Specify the following items and click [Finish]. Department Code Select whether the department management is enabled or disabled. When the User Management Setting is enabled, the Department Code option cannot be disabled. Department Code Enforcement Select whether invalid jobs, which a department code is not specified or invalid department code is specified, are printed or stored in the invalid job list when the...

  • Page 9: Setting Up User Management Setting

    1 Setting up User Management Setting up User Management Setting When the User Management Setting is enabled, users must enter the user name and password before operating this equipment. Therefore, you can secure the equipment from the unexpected users. When the User Management Setting is enabled, the following functions will be available. The counters for each user can be managed.

  • Page 10: Enabling User Management Setting

    Please remember the following limitations and considerations for the User Management Setting. The jobs cannot be printed or deleted from TopAccess. When you want to print or delete the jobs, please perform the operation from the [JOB STATUS] button on the Control Panel. When the Windows Domain or LDAP Authentication is enabled, the password setting in the User Information will not be used for the authentication.

  • Page 11: Enabling Windows Domain Authentication

    1 Setting up User Management Enabling Windows Domain Authentication To use the Windows Domain Authentication, you must have Windows Domain Authentication system in your network. When the Windows Domain Authentication is enabled, the SNMP Communication must be enabled for printing. Enabling Windows Domain Authentication Click the User Management tab and the Authentication menu.
  • Page 12 Select “Windows Domain Authentication”. The confirmation dialog box appears. You can disable the User Management Setting by selecting “Disable” and click [Next]. Click [OK]. Select how to process a print job whose user authentication has failed in the User Authentication Enforcement drop down box, and then click [Next].
  • Page 13 1 Setting up User Management Enter domain names for the network in the Domain Name 1, Domain Name 2 and Domain Name 3 fields, and then click [Detail Setting]. You can specify up to 3 domain names. You must specify at least one domain name to enable the Windows Domain Authentication.
  • Page 14 Specify the following items and click [Next]. Role Based Access — Select whether the Role Based Access Control is enabled or not. LDAP Server — Select the LDAP server that manages the Role Based Access Control. When you enable Role Based Access Control, you must export the role based data setting file embedded in this equipment or another equipment of the OKI 1100 series MFP.
  • Page 15 1 Setting up User Management Specify how the From Address is set for Scan to Email. When the User Authentication for Scan to Email is not enabled, these settings are not used for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name”...

  • Page 16: Enabling Ldap Authentication

    Enabling LDAP Authentication To enable the LDAP Authentication, you must have LDAP directory service in your network. Before enabling the LDAP Authentication, please see “Setting up LDAP Authentication Ser- vice” in the Network Administration Guide. To enable LDAP with SSL, please see the description for LDAP Session in TopAccess Guide.
  • Page 17 1 Setting up User Management Select “LDAP Authentication”. The confirmation dialog box appears. You can disable the User Management Setting by selecting “Disable” and click [Next]. Click [OK]. Select how to process a print job whose user authentication has failed in the User Authentication Enforcement drop down box, and then click [Next].
  • Page 18 Select the LDAP server to be used for the authentication and select the type of the LDAP server. Then click [Detail Setting]. Windows Server — Select this when LDAP is running on Windows server. LDAP Server (Other than Windows Server) — Select this when the LDAP is running the server other than Windows server.
  • Page 19 1 Setting up User Management Enter the following items and click [Next]. Enable Copy — Check this to enable copying. Enable Email — Check this to enable Emailing. Enable File Share — Check this to enable the file saving operation Enable Internet Fax —...
  • Page 20 Specify how the From Address is set for Scan to Email. When the User Authentication for Scan to Email is not enabled, these settings are not used for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name”...

  • Page 21: Enabling Mfp Local Authentication

    1 Setting up User Management Enabling MFP Local Authentication When no network authentication system is configured in your network, you can enable the MFP Local Authentication. The MFP Local Authentication uses the account information that is registered in this equipment for the authentication.
  • Page 22 Select “MFP Local Authentication” in the “User Authentication” drop down box, and select how invalid jobs are processed in the “User Authentication Enforcement” drop down box. Then click [Next]. The MFP Local Authentication is enabled. In the “User Authentication Enforcement” drop down box, select whether invalid jobs, which an authentication failed, are printed or stored in the invalid job list.

  • Page 23: Managing User Information

    1 Setting up User Management Managing User Information After enabling the User Management Setting, you must register the user information In the User Confirm/Create/Modify page. In this page, you can do: P.22 “Creating or modifying user information” P.25 “Deleting user information” P.26 “Deleting all user information”...
  • Page 24 Users can also login using the user name, domain name (required only when Win- dows Domain Authentication is enabled), and password that has been set as the Account Manager in the User Information. You do not have to select the “Domain Name” field when you log in as the Administra- tor.
  • Page 25 1 Setting up User Management Enter the following items and press [Save]. User Name — Enter a login user name. You can enter up to 128 characters. Domain Name — Select the domain name that this user will login. The domain name that is set while enabling the Windows Domain authentication is used for the authentication.

  • Page 26: Deleting User Information

    Deleting user information When the user’s jobs are in progress or the user currently log in the touch panel, the user information cannot be deleted. The “Undefined” user information cannot be deleted. Click the User Management tab. The login page is displayed. Enter “Admin”...
  • Page 27 1 Setting up User Management Click [OK] to delete the user information. The selected users are deleted. Deleting all user information When the user’s jobs are in progress or the user currently log in the touch panel, the user information cannot be deleted. The “Undefined”...
  • Page 28 Click [Delete All]. The confirmation dialog box appears. Click [OK] to delete all user information. The counters of selected users are cleared. Resetting the counters for specific users When the user’s jobs are in progress or the user currently log in the touch panel, you cannot reset the user’s counters.
  • Page 29 1 Setting up User Management Enter “Admin” in the “User Name” field, enter the administrator password in the “Password” field, and click [Login]. The User Information List submenu page is displayed. Users can also login using the user name, domain name (required only when Win- dows Domain Authentication is enabled), and password that has been set as the Account Manager in the User Information.
  • Page 30 Resetting the counters for all users When the user’s jobs are in progress or the user currently log in the touch panel, you cannot reset the user’s counters. Click the User Management tab. The login page is displayed. Enter “Admin” in the “User Name” field, enter the administrator password in the “Password”...
  • Page 31 1 Setting up User Management Click [Reset All Counters]. The confirmation dialog box appears. Click [OK] to reset all counters. The counters of selected users are cleared. Setting up User Management Setting...
  • Page 32 Exporting User Information and Counters The user information can be exported as a CSV file for use in other equipment. Click the User Management tab. The login page is displayed. Enter “Admin” in the “User Name” field, enter the administrator password in the “Password”...
  • Page 33 1 Setting up User Management Click [Create New File] of which you want to export. Export (Small/Large Counter) — Click [Create New File] of this area to export the counter information only. Export (User Information) — Click [Create New File] of this area to export the user information only.
  • Page 34 Select the file location and select “All Files” in the “Save as type” drop down box. Then click [Save]. The CSV file that contains the user information data is saved in a selected location. Setting up User Management Setting...
  • Page 35 1 Setting up User Management Importing User Information You can import user information from a file that has been exported from another device such as the OKI CX1145 MFP. The imported file must be the comma delimited CSV file and created in the suitable format for the user information data.
  • Page 36 Click the User Management tab. The login page is displayed. Enter “Admin” in the “User Name” field, enter the administrator password in the “Password” field, and click [Login]. The User Information List submenu page is displayed. Users can also login using the user name, domain name (required only when Win- dows Domain Authentication is enabled), and password that has been set as the Account Manager in the User Information.
  • Page 37 1 Setting up User Management Click Import menu and click [Browse...]. The Choose file dialog box appears. Select the CSV file that contains user information data and click [Open]. Click [Import]. The data is imported to the User Information list page. Setting up User Management Setting...
  • Page 38 Viewing the own user information by a user Users can view the own user information by login the User Confirm/Create/Modify page. When the Role Based Access Control is enabled, users can also confirm the functions to be allowed. Click the User Management tab. The login page is displayed.
  • Page 39 1 Setting up User Management Changing a password by a user (Local MFP Authentication only) When the Local MFP Authentication is enabled, not only an administrator or account managers but also each registered user can change the password himself. Click the User Management tab. The login page is displayed.
  • Page 40 Enter the following items and click [Save]. Old Password — Enter your login password. New Password — Enter a new login password. You can enter up to 64 characters. Retype Password — Enter a new login password again. Click [OK]. The password is changed.

  • Page 41: How To Login To Touch Panel

    1 Setting up User Management How to Login to Touch Panel In the user management function, the users of the equipment can be limited or the past record of each user can be managed. When the equipment is managed under this function, turn the power of the equipment ON and enter the information required (e.g.
  • Page 42 Windows Domain Authentication The domain name previously set by the network administrator is displayed in [DOMAIN]. If the preferred domain name is not displayed in [DOMAIN], press the [DOMAIN] button and then select the preferred domain name. Press the [USER NAME] button. Enter the user name (maximum 128 letters) and then press the [ENTER] button.
  • Page 43 1 Setting up User Management Press the [PASSWORD] button. Enter the password (maximum 64 letters) and then press the [ENTER] button. Press the [ENTER] button. The menu will switch and the equipment will be ready to be used. If the user information is incorrectly entered, the menu will not switch. In this case, press the [FUNCTION CLEAR] button and then enter it again.
  • Page 44 Displaying the available number of copies The amount is determined by how many copies the user ( ) or the department ( ) has remaining and the smaller of the two numbers is displayed. The number appears for 5 seconds on the upper right of the screen. COLOR: Available number of copies for color copying BLACK:...

  • Page 45: Setting Up User Authentication For Scan To E-Mail

    1 Setting up User Management Setting up User Authentication for Scan to E-mail When the User Authentication for Scan to Email is enabled, users must enter the user name and password before performing Scan to E-mail. You can select either the SMTP or LDAP for User Authentication for Scan to Email. SMTP Authentication This equipment can be managed using the SMTP Authentication.
  • Page 46 Click [User Authentication for Scan to Email]. The User Authentication for Scan to Email page opens. Select “SMTP” in the “Method” drop down box and click [Next]. This equipment can set the authentication for Scan to Email, but cannot set the authentication for Internet Fax transmission.
  • Page 47 1 Setting up User Management Specify how the From Address is set for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name” is the user name that is entered on the Touch Panel Display for the authentication, and “Mail Domain Name”...
  • Page 48 Enabling User Authentication for Scan to Email (LDAP) Click the User Management tab and the Authentication menu. The login page is displayed. Enter the administrator password and click [Login]. The Authentication page is displayed. Click [User Authentication for Scan to Email]. The User Authentication for Scan to Email page opens.
  • Page 49 1 Setting up User Management Select “LDAP” in the “Method” drop down box and click [Next]. This equipment can set the authentication for Scan to Email, but cannot set the authentication for Internet Fax transmission. If you do not want to allow users to per- form the Internet Fax transmission, check the “Internet Fax Not Allowed”...
  • Page 50 Specify how the From Address is set for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name” is the user name that is entered on the Touch Panel Display for the authentication, and “Mail Domain Name”...

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