Page 1 CX1145 MFP User Functions Guide 59315801, Rev. 1.0...
Page 2: Trademarks And Copyright
TRADEMARKS AND COPYRIGHT Trademarks - The official name of Windows 98 is Microsoft Windows 98 Operating System. - The official name of Windows Me is Microsoft Windows Me Operating System. - The official name of Windows 2000 is Microsoft Windows 2000 Operating System. - The official name of Windows XP is Microsoft Windows XP Operating System.
Page 3: Table Of Contents
TABLE OF CONTENTS PREFACE..............................3 1. MANAGING ADDRESS BOOK (ADDRESS MENU)................5 1. MANAGING ADDRESS BOOK......................6 • About Managing Contacts in Address Book ..................6 • Registering Contacts ........................7 • Editing Contacts..........................10 • Deleting Contacts ..........................12 • Searching Contacts ........................14 2. MANAGING GROUPS........................18 •...
Page 4 TABLE OF CONTENTS (Cont.) 2. SETTING GENERAL FUNCTIONS ....................113 • Setting the Device Information.....................113 • Setting the Notification.........................115 • Changing the Administrator Password ..................117 • Setting the Date and Time ......................119 • Setting the Weekly Timer......................121 • Setting the Auto Power Save Mode.....................124 •...
Page 5: Preface
PREFACE Thank you for purchasing the OKI Multifunctional Digital System OKI CX1145 MFP. This Operator's Manual describes the following: • How to set up the Multifunctional Digital System. • How to operate the functions in the [USER FUNCTIONS] button. Before using the Multifunctional Digital System, thoroughly read and understand this Operator's Manual. To ensure that clean copies are made at all times and to keep your Multifunctional Digital System in opti- mum working order, this Operator’s Manual should be readily available for future reference.
Page 6: Precautions In This Manual
PREFACE (Cont.) Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.
Page 7: Managing Address Book (Address Menu)
1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK....................6 • About Managing Contacts in Address Book..................6 • Registering Contacts...........................7 • Editing Contacts ..........................10 • Deleting Contacts..........................12 • Searching Contacts...........................14 2. MANAGING GROUPS ......................18 • About Managing Groups in Address Book ..................18 •...
Page 8: Managing Address Book
1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are used for Facsimile and Scan to E-mail. In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact.
Page 9: Registering Contacts
Registering Contacts The following procedure describes how to register new contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
Page 10 1.MANAGING ADDRESS BOOK (Cont.) Press each button on the touch panel to enter following contact infor- mation. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. •...
Page 11 Specify following items as you required. • TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select the direct transmission mode. •...
Page 12: Editing Contacts
1.MANAGING ADDRESS BOOK (Cont.) Editing Contacts The following procedure describes how to edit existing contacts in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
Page 13 Press each button on the touch panel to edit the contact information. • For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous sec- tion. Press the [OPTION] button to specify the default settings for a fax transmission.
Page 14: Deleting Contacts
1.MANAGING ADDRESS BOOK (Cont.) Deleting Contacts The following procedure describes how to delete existing contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
Page 15 Press the [YES] button to delete the contact, or the [NO] button to cancel deleting. • When you press the [YES] button, the selected contact is deleted.
Page 16: Searching Contacts
1.MANAGING ADDRESS BOOK (Cont.) Searching Contacts The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit. You can search for the contacts by entering an ID number or the search strings. Searching a Contact by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
Page 17 The touch panel displays the screen that contains the searched con- tact. Press the contact and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact. • See “Editing Contacts” for the instruction to edit the contact. P.10 Searching Contacts by Entering Search String Press the [USER FUNCTIONS] button on the control panel to enter the...
Page 18 1.MANAGING ADDRESS BOOK (Cont.) Press the button that is used for searching to specify the search string. • When you press each button, the input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button.
Page 19 The touch panel displays the screen that contains the searched con- tacts. Press the contact and press the [ENTER] button to edit the con- tact information. • See “Editing Contacts” for the instruction to edit the contact. P.10...
Page 20: Managing Groups
2. MANAGING GROUPS About Managing Groups in Address Book You can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmission.
Page 21: Creating New Group
Creating New Group The following procedure describes how to create a new group in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
Page 22 2.MANAGING GROUPS (Cont.) Enter the group name using the keyboard and digital keys, and press the [ENTER] button. Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed. Select the contacts that you want to add to the group, and then press the [ENTER] button.
Page 23 New Group is created and appears on the touch panel.
Page 24: Editing Groups
2.MANAGING GROUPS (Cont.) Editing Groups The following procedure describes how to edit the name of groups, add or remove the members in groups. Editing Group Name Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
Page 25 Press the [GROUP NAME] button to edit the group name. • The input screen is displayed. • If you do not need to change the group name, press the [ENTER] button and then skip to step 7. Enter the group name using the keyboard and digital keys, and press the [ENTER] button.
Page 26 2.MANAGING GROUPS (Cont.) In the screen, the contacts that have been registered in the group are highlighted. • To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”. P.24 • To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num- ber”.
Page 27 Adding Contacts by Searching with ID Number Press the [KNOWN ID] button. • The KNOWN ID screen is displayed. Enter the ID Number using the digital keys and press the [ENTER] but- ton. The touch panel displays the screen that contains the searched con- tact.
Page 28 2.MANAGING GROUPS (Cont.) Press the [ENTER] button to add to the group. • The contacts in the group are modified. Adding Contacts by Searching with Search String Press the [SEARCH ADDRESS] button. • The SEARCH ADDRESS screen is displayed. Press the button that is used for searching to specify the search string.
Page 29 Specify the search string in the items that you require and press the [SEARCH] button. The touch panel displays the screen that contains the searched con- tacts. Press the contacts that you want to add to the group. • To add both the fax number and E-mail address of a contact to the group, press over the contact name. •...
Page 30: Deleting Groups
2.MANAGING GROUPS (Cont.) Deleting Groups The following procedure describes how to delete a group in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
Page 31 Press the [YES] button to delete the contact, or [NO] button to cancel deleting. • When you press the [YES] button, the selected group is deleted.
Page 32: Searching Groups
2.MANAGING GROUPS (Cont.) Searching Groups The following procedure describes how to search for groups in the Address Book. This function is useful to find the contact that you want to edit. You can search for the groups by entering the ID number or the search string. Searching a Group by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
Page 33 The touch panel displays the screen that contains the searched group. Press the group and press the [EDIT] button to edit the group information. • See “Editing Groups” for the instruction to edit the group. P.22 Searching Groups by Group Name Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
Page 34 2.MANAGING GROUPS (Cont.) Press the [GROUP NAME] button to specify the search string. • The input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button. It will search for the groups that contain the search string in the group name field. Press the [SEARCH] button.
Page 35: Group Information
The touch panel displays the screen that contains the searched groups. Press the group and press the [ENTER] button to edit the group information. • See “Editing Groups” for the instruction to edit the contact. P.22...
Page 36: Confirming The Members Of The Groups
2.MANAGING GROUPS (Cont.) Confirming the Members of the Groups The following procedure describes how to confirm the contacts that are added in the group. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
Page 37: Managing Counters (Counter Menu)
2. MANAGING COUNTERS (COUNTER MENU) 1. TOTAL COUNTER .......................36 • Displaying Print Counter ........................36 • Displaying Scan Counter........................39 2. PRINT OUT TOTAL COUNTER...................40 3. DEPARTMENT COUNTER....................41 • Displaying Print Counter for Department Code.................41 • Displaying Scan Counter for Department Code ................44 •...
Page 38: Total Counter
1. TOTAL COUNTER Displaying Print Counter This feature allows you to display the Print Counter. The print counter contains following counters: • Copy Counter — indicates the number of sheets that have been printed by copy operations. • Fax Counter — indicates the number of sheets that have been printed by fax receptions. •...
Page 39 Press the [COPY] button to display the total number of copies classified by size group. Press the [FAX] button to display the total number of faxes classified by size group. Press the [PRINTER] button to display the total number of prints classified by size group.
Page 40 1.TOTAL COUNTER (Cont.) Press the [LIST] button to display the total number of printed lists classified by size group. 2.MANAGING COUNTERS (COUNTER MENU)
Page 41: Displaying Scan Counter
Displaying Scan Counter This feature allows you to display the Scan Counter. The scan counter contains following counters: • Copy Counter — indicates the number of originals that have been scanned by copy operations. • Fax Counter — indicates the number of originals that have been scanned by fax and Internet Fax transmissions.
Page 42: Print Out Total Counter
2. PRINT OUT TOTAL COUNTER This feature allows you to print the total counter list. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [COUNTER] button, and then press the [PRINT OUT TOTAL COUNTER] button on the touch panel.
Page 43: Department Counter
3. DEPARTMENT COUNTER Displaying Print Counter for Department Code This feature allows you to display the number of the print counter for each department code. The department counter is available only when this equipment has been managed with the department code.
Page 44 3.DEPARTMENT COUNTER (Cont.) Press the [PRINT COUNTER] button. The Print Counter for the specified department code is displayed. Press the [COPY] button to display the total number of copies classified by size group. Press the [FAX] button to display the total number of faxes classified by size group.
Page 45 Press the [PRINTER] button to display the total number of prints classified by size group. Press the [LIST] button to display the total number of printed lists classified by size group.
Page 46: Displaying Scan Counter For Department Code
3.DEPARTMENT COUNTER (Cont.) Displaying Scan Counter for Department Code This feature allows you to display the number of the scan counter for each department code. The department counter is available only when this equipment has been managed with the department code.
Page 47 Press the [SCAN COUNTER] button. The Scan Counter for the specified department code is displayed.
Page 48: Displaying Fax Communication Counter For Department Code
3.DEPARTMENT COUNTER (Cont.) Displaying Fax Communication Counter for Department Code This feature allows you to display the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is available only when this equipment has been managed with the department code.
Page 49 Press the [FAX COMMUNICATION] button. The Fax Communication Counter for the specified department code is displayed.
Page 50: Managing Department Code
4. MANAGING DEPARTMENT CODE Logging On As Administrator You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a depart- ment code. Up to 1000 department codes can be registered. To manage the department code, you must know the administrator password for this equipment. There- fore, it is recommended to be performed by an authorized administrator in your place.
Page 51 Enter the administrator password and press the [ENTER] button. • The DEPT. MANAGEMENT menu is displayed. Continue the operation that you want. • P.50 “Printing Department Codes List” • P.51 “Enabling Department Code” • P.53 “Resetting All Department Counters” • P.54 “Deleting All Department Codes”...
Page 52: Printing Department Codes List
4.MANAGING DEPARTMENT CODE (Cont.) Printing Department Codes List You can print out the department codes list and counters for each department code. In the DEPT. MANAGEMENT menu, press the [PRINT OUT DEPARTMENT CODES] button. • Printing begins. • For the procedure to display the screen above, see “Logging On As Administrator”. P.48 •...
Page 53: Enabling Department Code
Enabling Department Code In the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code. When the department manage- ment is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screen to manage the operations for each department code.
Page 54 4.MANAGING DEPARTMENT CODE (Cont.) Press the [ENABLE] button to enable the department code, or [DISABLE] button to disable the department code. 2.MANAGING COUNTERS (COUNTER MENU)
Page 55: Resetting All Department Counters
Resetting All Department Counters This function clears all department counters to “0”. • This function is available only when the department code is enabled. • This function clears only the department counters. You cannot clear the total counter. In the DEPT. MANAGEMENT menu, press the [RESET ALL COUNTERS] button.
Page 56: Deleting All Department Codes
4.MANAGING DEPARTMENT CODE (Cont.) Deleting All Department Codes This function deletes all department codes that have been registered. The [DELETE ALL] button will be available after registering a department code. P.55 “Registering a New Department Code” In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button. •...
Page 57: Registering A New Department Code
Registering a New Department Code The function allows you to register new department code. After registering the department code(s), you must enable the Department Code function. P.51 “Enabling Department Code” In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. •...
Page 58 4.MANAGING DEPARTMENT CODE (Cont.) Enter the department name using the keyboard and digital keys, and press the [ENTER] button. • The REGISTRATION DEPARTMENT CODE screen is displayed. Enter the 5-digit code in the “New Code” field using the digital keys, and then press the [SET] button to set the entry.
Page 59 Enter the 5-digit code again in the “Retype New Code” field using the digital keys, and then press the [SET] button to set the entry. • If you enter the code, asterisks (*) appear in the “Retype New Code” field. •...
Page 60: Editing The Department Code
4.MANAGING DEPARTMENT CODE (Cont.) Editing the Department Code The function allows you to edit the existing department code. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.48 Press the department button that you want to edit and press the [CHANGE] button.
Page 61 Press the [ENTER] button. • The input screen is displayed. Enter the department name using the keyboard and digital keys, and press the [ENTER] button. • The CHANGE DEPARTMENT CODE screen is displayed. Enter current department code in the “Current Code” field using the digital keys, and then press the [SET] button to set the entry.
Page 62 4.MANAGING DEPARTMENT CODE (Cont.) Enter new 5-digit code in the “New Code” field using the digital keys, and then press the [SET] button to set the entry. • If you enter the code, asterisks (*) appear in the “New Code” field. •...
Page 63 Set the limitation of this department code as required. • COLOR — Press the [ON] button to enable the color output limitation for this department code. When you select the [ON] button, enter the maximum number of the color outputs for this department code to the “Limita- tion”...
Page 64: Deleting The Department Code
4.MANAGING DEPARTMENT CODE (Cont.) Deleting the Department Code The function allows you to delete the existing department code. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.48 Press the department button that you want to delete and press the [DELETE] button.
Page 65 Press the [YES] button to delete the department code, or [NO] button to cancel deleting. • When you press the [YES] button, the department code is deleted.
Page 66: Resetting The Counter Of Each Department
4.MANAGING DEPARTMENT CODE (Cont.) Resetting the Counter of Each Department The function allows you to reset the counter of specific department code only. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”.
Page 67 Press the [YES] button to clear the counter of the department code, or [NO] button to cancel clearing the counter. • When you press the [YES] button, the counter of the department code is cleared.
Page 68: Setting Output Limitations For All Departments
4.MANAGING DEPARTMENT CODE (Cont.) Setting Output Limitations for All Departments This function allows you to set the output limitation for all departments by a single operation. When you select [ON], the output will be disabled for all departments. When you select [OFF], the infinite outputs will be allowed for all departments. When you select [ON], the limitation setting for each department code will be set to [ON] and the “Limita- tion”...
Page 69: Setting No Limit Black
Setting No Limit Black When No Limit Black function is enabled, users can perform any numbers of the black copies/prints on this equipment and it will not count the number of black copies/prints for each department code. When the Department Management is disabled, the No Limit Black function is also disabled. Therefore, the No Limit Black function is set as disabled every time you enable the Department Management.
Page 70: Change User Password
5. CHANGE USER PASSWORD When the “MFP Local Authentication” feature is used, this function allows each user to change his or her authentication password. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [COUNTER] button, and then press the [CHANGE USER PASSWORD] button on the touch panel.
Page 71 Enter a new password using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*) in “NEW PASSWORD” field. Press the [RETYPE NEW PASSWORD] button. • The input screen is displayed. Enter the password again using the keyboard and digital keys, and press the [ENTER] key to set the entry.
Page 72 5.CHANGE USER PASSWORD (Cont.) Press the [ENTER] button. • Returns you to the User Authentication screen. 2.MANAGING COUNTERS (COUNTER MENU)
Page 73: Setting Items (User)
3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTIONS ..................72 • Setting the Auto Clear Mode ......................72 • Changing the Display Language .......................73 • Setting the Reversed Display Mode....................74 • Replacing the Toner Cartridge ......................76 • Setting the Copy Calibration ......................84 •...
Page 74: Setting General Functions
1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previous functions set on the control panel. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [GENERAL] button on the touch panel.
Page 75: Changing The Display Language
Changing the Display Language The language used on the touch panel can be changed to a different one. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [GENERAL] button on the touch panel.
Page 76: Setting The Reversed Display Mode
1.SETTING GENERAL FUNCTIONS (Cont.) Setting the Reversed Display Mode You can change the touch panel to be displayed in the Reversed Display mode (which the white portion will be black and the black portion will be white). Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too bright to see the touch panel.
Page 77 Press the [ON] button to enable the Reversed Display, or [OFF] button to disable the Reversed Display. • When you select the [ON] button, the touch panel is displayed in the Reversed Display mode.
Page 78: Replacing The Toner Cartridge
1.SETTING GENERAL FUNCTIONS (Cont.) Replacing the Toner Cartridge When you want to replace the toner cartridges before the Touch Panel Display indicates the toner empty message, you can replace them by the following procedure. Replacing the Color Toner Cartridge When you want to replace the Yellow (Y), Magenta (M), Cyan (C) toner cartridges, follow the procedure below.
Page 79 Press the button that indicates the toner cartridge you want to replace. • After pressing the button, the equipment automatically moves the toner cartridge to the appropriate position to be replaced. The touch panel displays the illustration as figure on the right. Open the front cover and press the down arrow button.
Page 80 1.SETTING GENERAL FUNCTIONS (Cont.) Holding the new toner cartridge, pull out the seal in the direction of the arrow. Then press the down arrow button on the touch panel to display the next illustration. Insert the cartridge completely. Then press the down arrow button on the touch panel to display the next illustration.
Page 81 Press the [FINISH] button on the touch panel. • The equipment automatically starts supplying toner. Replacing the Black Toner Cartridge When you want to replace the Black (K) toner cartridge, follow the procedure below. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
Page 82 1.SETTING GENERAL FUNCTIONS (Cont.) Press the [BLACK(K)] button. The touch panel displays the illustration as figure on the right. Open the front cover and press the down arrow button. While pushing on the latch, lower the cartridge holder toward you. Then press the down arrow button on the touch panel to display the next illustration.
Page 83 Pull the cartridge out carefully. Then press the down arrow button on the touch panel to display the next illustration. • If you cannot pull it straight out, pull it out rotating it clockwise. • If it cannot be pulled out, close the front cover, turn the power OFF and then ON again. P.105 “9.TURN OFF THE POWER (SHUT DOWN)”...
Page 84 1.SETTING GENERAL FUNCTIONS (Cont.) Stand the toner cartridge upright, and pull out the seal in the direction of the arrow. Then press the down arrow button on the touch panel to display the next illustration. Insert the cartridge completely. Then press the down arrow button on the touch panel to display the next illustration.
Page 85 Close the front cover. Press the [FINISH] button on the touch panel. • The equipment automatically starts supplying toner.
Page 86: Setting The Copy Calibration
1.SETTING GENERAL FUNCTIONS (Cont.) Setting the Copy Calibration This function allows the machine automatically to calibrate the color gradation for copy jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. •...
Page 87 Press the [CALIBRATION] button. • The CALIBRATION menu is displayed. Press the [COPY] button. Press the [DEFAULT] button to set the default calibration setting, or [CALIBRATION] button to adjust the calibration setting. • When you press the [DEFAULT] button, the system maintains the default calibration setting and returns to the previous screen.
Page 88 1.SETTING GENERAL FUNCTIONS (Cont.) Place the printed chart face down on the glass with its bottom toward you and its top left aligned against the original scale on the left side, in order that the black line be placed at the left side. Press the [START] button.
Page 89: Setting The Print Calibration
Setting the Print Calibration This function allows the machine automatically to calibrate the color gradation for print jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. You can calibrate for the PostScript and PCL separately.
Page 90 1.SETTING GENERAL FUNCTIONS (Cont.) Press the [CALIBRATION] button. • The CALIBRATION menu is displayed. Press the [PRINT] button. Press the desired resolution button of the emulation that will be based on the calibration. • Press the [600 x 600] button in the “PS3” menu to calibrate for the 600 dpi PostScript print job. •...
Page 91 Press the [DEFAULT] button to set the default calibration setting for selected job type, or [CALIBRATION] button to adjust the calibration setting for selected job type. • When you press the [DEFAULT] button, the system maintains the default calibration setting for selected job type and returns to the CALIBRATION menu.
Page 92 1.SETTING GENERAL FUNCTIONS (Cont.) Press the [YES] button to apply the calibration setting, or press the [NO] button to cancel the calibration setting. 3.SETTING ITEMS (USER)
Page 93: Setting Copy Functions
2. SETTING COPY FUNCTIONS You can change the initial setting (default setting) of copy job. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [COPY] button on the touch panel.
Page 94 2.SETTING COPY FUNCTIONS (Cont.) Press the desired mode button for “ORIGINAL MODE FOR COLOR” and “ORIGINAL MODE FOR BLACK” option. Press the [ENTER] button. • To enable the default settings you have changed, press the [FUNCTION CLEAR] button after pressing the [ENTER] button.
Page 95: Setting Fax Functions
3. SETTING FAX FUNCTIONS You can change the initial setting (default setting) of fax and Internet Fax features. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [FAX] button on the touch panel.
Page 96 3.SETTING FAX FUNCTIONS (Cont.) Specify the following items as you require. • In the “TTI” option, specify whether the TTI is enabled or disabled as default setting. [ON] — Press this to print a transmission header (TTI) on received faxes to clearly identify the sender name of received faxes.
Page 97: Setting Scan Functions
4. SETTING SCAN FUNCTIONS You can change the initial setting (default setting) of scan job. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [SCAN] button on the touch panel.
Page 98 4.SETTING SCAN FUNCTIONS (Cont.) Specify the following items as you require. • In the “RESOLUTION” option, press the desired mode button applied for color scans. • In the “ORIGINAL MODE” option, press the desired mode button applied for color scans. •...
Page 99 Press the [ENTER] button. • The default settings for each mode are changed as you specified.
Page 100: Setting E-Filing Functions
5. SETTING E-FILING FUNCTIONS You can set the image quality type for printing color documents from e-Filing. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [E-FILING] button on the touch panel.
Page 101: Printing Lists
6. PRINTING LISTS Printing the Address Book List You can print the address book list that shows all registered contacts in this equipment. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.
Page 102 6.PRINTING LISTS (Cont.) Press the [ID SORT] button to print it as sorted by the ID number, or [NAME SORT] button to print it as sorted by the last name. • When the department management is disabled, the address book list is printed. •...
Page 103: Printing The Group Numbers List
Printing the Group Numbers List You can print the group numbers list that shows all registered groups and members in this equipment. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.
Page 104: Printing The Function List (User)
6.PRINTING LISTS (Cont.) Printing the Function List (User) You can print the function list that shows the function flow under the [USER] button of the User Functions. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.
Page 105: Setting Drawer
7. SETTING DRAWER This function allows you to set the paper size and paper type of each drawer. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [DRAWER] button on the touch panel.
Page 106: Checking E-Mail
8. CHECKING E-MAIL This function allows you to check for new E-mails (Internet Faxes) on the POP3 server. This equipment also automatically checks for new E-mails on the POP3 server. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
Page 107: Turn Off The Power (Shut Down)
9. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment, perform the following shutdown procedure. DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk.
Page 108 9.TURN OFF THE POWER (SHUT DOWN) (Cont.) “Shutdown in progress” appears on the screen, and then the equip- ment is shut down. • The power switch automatically returns to the OFF position. 3.SETTING ITEMS (USER)
Page 109: Setting Bip Printing
10. SETTING BIP PRINTING The [BIP PRINTING] button will be available only when the optional Bluetooth Module is installed. For the instructions on how to set the BIP printing, please refer to the GN-2010 Operator’s Manual for Blue- tooth.
Page 110 3.SETTING ITEMS (USER)
Page 111: Setting Items (Admin)
4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ..................111 2. SETTING GENERAL FUNCTIONS ................... 113 • Setting the Device Information ......................113 • Setting the Notification ........................115 • Changing the Administrator Password.................... 117 • Setting the Date and Time ......................119 •...
Page 112 10.SETTING LIST/REPORT ....................197 • Setting the Transmission / Reception Journal.................197 • Setting the Communication Report ....................199 • Setting the Reception List .......................202 11. PRINTING LISTS .......................204 12.SETTING PRINTER/E-FILING FUNCTIONS..............205 13.WIRELESS SETTINGS AND Bluetooth SETTINGS............206 14.CHANGE USER PASSWORD ...................207 4.SETTING ITEMS (ADMIN)
Page 113: Entering To Admin Menu
1. ENTERING TO ADMIN MENU When the administrator password has been set, you must enter the administrator password to enter the [ADMIN] menu in the User Functions screen. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
Page 114 1.ENTERING TO ADMIN MENU (Cont.) The ADMIN menu is displayed. Continue the administrative operation that you require. • P.113 “2.SETTING GENERAL FUNCTIONS” • P.138 “3.SETTING NETWORK FUNCTIONS” • P.173 “4.SETTING COPY FUNCTIONS” • P.175 “5.SETTING FAX FUNCTIONS” • P.189 “6.SETTING FILE FUNCTIONS” •...
Page 115: Setting General Functions
2. SETTING GENERAL FUNCTIONS Setting the Device Information You can set the device information of this equipment. These items appear in the Device page of TopAc- cess, that is the web-based device management utility. Press the [GENERAL] button in the ADMIN menu. •...
Page 116 2.SETTING GENERAL FUNCTIONS (Cont.) Press each button on the touch panel to enter following items. • [LOCATION] — Press this button to enter the location where this device is located. • [SERVICE PHONE NUMBER] — Press this button to enter the service call number. •...
Page 117: Setting The Notification
Setting the Notification You can set the notification mail to send a notification message when specified events occur on this equip- ment such as toner empty, paper empty, serviceman call, and so on. You can specify up to 3 E-mail addresses for the destination of the notification message. •...
Page 118 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [E-MAIL] buttons. • The input screen is displayed. Enter the E-mail address using the keyboard and digital keys, and press the [ENTER] key to set the entry. • You can specify up to three E-mail addresses to which the notification message will be sent, as required. When you enable the notification, you must enter at least one E-mail address.
Page 119: Changing The Administrator Password
Changing the Administrator Password You can change the administrator password. The administrator password must be alphanumeric charac- ters of 6 or more and 10 or less. Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
Page 120 2.SETTING GENERAL FUNCTIONS (Cont.) Enter the current administrator password and press the [ENTER] but- ton. • The input password appears as asterisks (*). If the administrator password will be changed at the first time, enter “123456” in the “Old Password” field. Same as “OLD PASSWORD”, press the [NEW PASSWORD] and [RETYPE NEW PASSWORD] buttons and enter the new password.
Page 121: Setting The Date And Time
Setting the Date and Time The clock built in to this equipment can be set by entering the date and time using the digital keys. Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [CLOCK] button.
Page 122 2.SETTING GENERAL FUNCTIONS (Cont.) Highlight the section that you want to edit using the arrow buttons, and enter the number using the digital keys. • The “DAY” section describes the day of week with a number. The numbers corresponding to the days of week as following: 1: Sun, 2: Mon, 3:Tue, 4: Wed, 5: Thu, 6:Fri, 7: Sat Press the [ENTER] button.
Page 123: Setting The Weekly Timer
Setting the Weekly Timer Using the built-in weekly timer, you can have this equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times.
Page 124 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [WEEKLY TIMER] button. • The TIMER screen is displayed. Check the settings on the display, and if corrections are necessary, press the [CHANGE] button. • If no correction is needed, press the [ENTER] button and complete the operation. Press the [<-Sun] or [Sat->] buttons to switch the days of the week.
Page 125 In the “OFF” field, enter the hour and time that the device will auto- matically turn off the power using the digital keys and press the [SET] button to set each entry. • If you want to clear entered time to retype it, press the [CLEAR] button on the Control Panel. •...
Page 126: Setting The Auto Power Save Mode
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Auto Power Save Mode This function allows this equipment automatically to go into the energy saving mode (unnecessary electric- ity is cut off at standby) if it is left inactive for a certain period of time. Whether or not this setting can be performed depends on each country/region.
Page 127 Press the desired period of time (in minutes) that this equipment waits before the Automatic Power Save mode is activated. • The Auto Power Save mode setting is completed.
Page 128: Setting The Sleep Mode
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Sleep Mode This function allows this equipment goes into the sleep mode that stands by with the minimum power con- sumption. Whether or not this setting can be performed depends on each country/region. Press the [GENERAL] button in the ADMIN menu. •...
Page 129 Press the desired period of time (in minutes) that this equipment waits before the Automatic Shut Off mode is activated. • The Sleep mode setting is completed.
Page 130: Setting The Calibration Display Level
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Calibration Display Level You can set whether this equipment uses the calibration settings that are operated by a user or administra- tor. When you select the Admin mode for the Calibration Display Level, the [CALIBRATION] button under the [USER] menu disappears.
Page 131: Setting The Copy Calibration
Setting the Copy Calibration This function allows the machine automatically to calibrate the color gradation for copy jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. • Set the LT-sized or A4-sized paper (recommended paper) in the cassette before starting the calibra- tion.
Page 132 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [CALIBRATION] button. • The CALIBRATION menu is displayed. Press the [COPY] button. Press the [DEFAULT] button to set the default calibration setting, or [CALIBRATION] button to adjust the calibration setting. • When you press the [DEFAULT] button, the system maintains the default calibration setting and returns to the previous screen.
Page 133 Place the printed chart face down on the glass with its bottom toward you and its top left aligned against the original scale on the left side, in order that the black line be placed at the left side. Press the [START] button. •...
Page 134: Setting The Print Calibration
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Print Calibration This function allows the machine automatically to calibrate the color gradation for print jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. You can calibrate for the PostScript and PCL separately.
Page 135 Press the [CALIBRATION] button. • The CALIBRATION menu is displayed. Press the [PRINT] button. Press the desired resolution button of the emulation that will be based on the calibration. • Press the [600 x 600] button in the “PS3” menu to calibrate for the 600 dpi PostScript print job. •...
Page 136 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [DEFAULT] button to set the default calibration setting for selected job type, or [CALIBRATION] button to adjust the calibration setting for selected job type. • When you press the [DEFAULT] button, the system maintains the default calibration setting for selected job type and returns to the CALIBRATION menu.
Page 137 Press the [YES] button to apply the calibration setting, or press the [NO] button to cancel the calibration setting.
Page 138: Setting The Drawer Setup Pop-Up And Paper Jam Recovery Pop-Up
2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up You can set whether or not displaying the message to ask users to change the paper size setting every time you open the drawer. You can also set whether or not displaying the message to ask users to continue the copying or printing after recovering the paper jam.
Page 139 Press the [ENABLE] or [DISABLE] for each option and press the [ENTER] button. • DRAWER SET — When this is enabled, this equipment displays the message to ask users to change the paper size setting every time you open the drawer. •...
Page 140: Setting Network Functions
3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol (IPv4) You can set the TCP/IP protocol that is commonly used for most of network system. It is recommended to configure the TCP/IP protocol because TopAccess, the device management web-based utility, and e-Filing web-based utility, that allows you to manage files in the e-Filing, will be available with the TCP/IP protocol.
Page 141 Press the [IPv4] button. • The TCP/IP screen is displayed. Press the [DYNAMIC] button in the “ADDRESS MODE” option. Press the [ENTER] button. • Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button.
Page 142 3.SETTING NETWORK FUNCTIONS (Cont.) Setting the TCP/IP for DHCP Server Only Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [IPv4] button. •...
Page 143 Continue to another network setting if required, then press the [APPLY NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes. Setting the TCP/IP for Static IP Address Press the [NETWORK] button in the ADMIN menu.
Page 144 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [STATIC] button in the “ADDRESS MODE” option. Press the [IP ADDRESS] button and enter the IP address of this device using the digital keys. Enter also the subnet mask and default gateway as required. Press the [ENTER] button.
Page 145: Setting The Ipv6 Protocol
Setting the IPv6 Protocol You can set the IPv6 protocol on this equipment. This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set the IPv6 configuration such as the IPv6 address by selecting the address mode. How the IPv6 address is obtained is depending on the address mode you select.
Page 146 3.SETTING NETWORK FUNCTIONS (Cont.) To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [IPv6] button. • The IPv6 screen is displayed. Specify the following items as required. • IPv6 PROTOCOL—Press the [ENABLE] button to enable the IPv6 protocol, or [DISABLE] button to disable the IPV6 protocol.
Page 147 Specify the following items as required. • DHCP (OPTIONS)—Select whether or not the optional information (IPv6 address for the DNS server, etc.) except the IPv6 address for this equipment, which is issued from the DHCPv6 server is used on this equip- ment.
Page 148 3.SETTING NETWORK FUNCTIONS (Cont.) Setting the IPv6 Protocol automatically (in the stateless network environment) Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [IPv6] button. •...
Page 149 • Link Local Address cannot be connected to another routed IPv6 network. • The [ENABLE] and [DISABLE] buttons for the LLMNR protocol are available when you select the [ENABLE] button for the IPv6 protocol. Press the [Next] button. • IPv6 (Auto Configuration) screen is displayed. Specify the following items as required.
Page 150 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [ENTER] button. • Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button. • The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network inter- face card to apply the changes.
Page 151 To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [IPv6] button. • The IPv6 screen is displayed. Specify the following items as required. • IPv6 PROTOCOL—Press the [ENABLE] button to enable the IPv6 protocol, or [DISABLE] button to disable the IPV6 protocol.
Page 152 3.SETTING NETWORK FUNCTIONS (Cont.) Specify the following items as required. • DHCP (IP Address)—Select whether or not the IPv6 address which is issued from the DHCPv6 server is used for this equipment. Press the [ENABLE] button to use the address, or [DISABLE] button to not use it. •...
Page 153: Setting The Ipx/Spx Protocol
Setting the IPX/SPX Protocol You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communi- cate with the NetWare file server through the network. Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
Page 154 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes. 4.SETTING ITEMS (ADMIN)
Page 155: Setting The Netware Settings
Setting the NetWare Settings You can set the NetWare network mode and the NetWare configuration to be connected. This must be set when you use the NetWare file server for Novell printing. Press the [NETWORK] button in the ADMIN menu. •...
Page 156 3.SETTING NETWORK FUNCTIONS (Cont.) Specify following items as required. • ENABLE BINDERY — Press the [ENABLE] button to enable communicating with the NetWare file server in bindery mode, or [DISABLE] button to disable the bindery mode. • ENABLE NDS — Press the [ENABLE] button to enable communicating with the NetWare file server in NDS mode, or [DISABLE] button to disable the NDS mode.
Page 157: Setting The Smb Protocol
Setting the SMB Protocol When you want to enable this equipment visible in the Windows network, you must enable the SMB proto- col and enter the NetBIOS name and workgroup to specify the device name of this equipment and work- group where this equipment will be visible.
Page 158 3.SETTING NETWORK FUNCTIONS (Cont.) Specify following items as required and press the [ENTER] button. • SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB protocol to enable the Save as file to network folder using SMB and sharing the “FILE_SHARE”...
Page 159 • If this equipment is configured to logon the domain in the SMB Session of TopAccess administrator mode but “workgroup” is displayed, login on the domain network is failed. In that case, confirm that the Windows Server and the SMB Session settings are correctly set. •...
Page 160: Setting The Appletalk Protocol
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the AppleTalk Protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with the Macintosh computer. Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [APPLETALK] button.
Page 161 Specify following items as required. • ENABLE APPLETALK — Press the [ENABLE] button to enable the AppleTalk, or [DISABLE] button to disable the AppleTalk. • [DEVICE NAME] — Press this to enter the AppleTalk name of this equipment. • [DESIRED ZONE] — Press this to enter the AppleTalk zone name this equipment joins. If your AppleTalk net- work has not been configured with a zone, you do not have to enter the zone name.
Page 162: Setting The Http Network Service
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the HTTP Network Service This function allows you to enable or disable the HTTP network server service that provides the web- based utility on this equipment, such as TopAccess and e-Filing web utility. The HTTP network server ser- vice also must be enabled for IPP printing.
Page 163 Specify following items as required. • ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network server service, or [DIS- ABLE] button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web utility, and IPP printing.
Page 164: Setting The Ethernet Speed
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the Ethernet Speed This function allows you to specify the ethernet speed. Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Press the [Next] button.
Page 165 Press the [AUTO] button to automatically detect the appropriate eth- ernet speed, or press other specific ethernet speed button. • When you select a specific ethernet speed, you must select the same ethernet speed as set in the connected network. If you do not know the ethernet speed that must be used, select the [AUTO] button. •...
Page 166: Setting The Ldap And Snmp Network Service
3.SETTING NETWORK FUNCTIONS (Cont.) Setting the LDAP and SNMP Network Service This function allows this equipment to access the LDAP directory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job.
Page 167 Press the [OTHER] button. • The OTHER screen is displayed. Press the [ENABLE] button to enable the LDAP network service, or [DISABLE] button to disable it. • Optionally you can enter the trap community name for the SNMP Traps by pressing the [SNMP READ COM- MUNITY] button.
Page 168 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes. 4.SETTING ITEMS (ADMIN)
Page 169: Setting The User Certificate
Setting the User Certificate When you import the server certificate using TopAccess to enable SSL for the HTTP Network Service, FTP Server, and IPP Print Service, you must enter the password for the server certificate using this func- tion. This function must be performed after importing the server certificate using TopAccess. For more informa- tion about importing the server certificate, please see the TopAccess Guide.
Page 170 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [USER CERTIFICATE] button. • The input screen is displayed. Enter the server certificate file name using the keyboard and digital keys, and press the [ENTER] key to set the entry. Press the [PASSWORD] button. •...
Page 171 Enter the password for the server certificate using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*). Press the [ENTER] button. • Returns you to the ADMIN menu and the "NETWORK INITIALIZING" message is displayed. This equipment starts initializing the network interface card to apply the changes.
Page 172: Network Check
3.SETTING NETWORK FUNCTIONS (Cont.) Network Check Two functions are available in “NETWORK CHECK” menu. You can use the ping function to check the connection status between this equipment and the servers on network. You can also use the traceroute function to view and check the network path of the desired server.
Page 173 Select the server you want to check and press the [PING] or [TRAC- EROUTE] button. • Check result is displayed. When the ping function is performed, the check result “IP address 128 (TTL: Time to live) fixed OK/NG” is dis- played.
Page 174 3.SETTING NETWORK FUNCTIONS (Cont.) There are 2 ways to select the server you want to check. To select the desired server from the server list displayed on the touch panel: Checkable servers and supported protocols are as follows. - Primary DNS server (IPv4/IPv6) - Secondary DNS server (IPv4/IPv6) - Primary WINS server (IPv4) - Secondary WINS server (IPv4)
Page 175: Setting Copy Functions
4. SETTING COPY FUNCTIONS You can change the system behaviors for the copy operation, such as maximum number of copies, auto 2- sided mode, and the sort mode priority. Press the [COPY] button in the ADMIN menu. • The COPY screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
Page 176 4.SETTING COPY FUNCTIONS (Cont.) Specify following items as required. • AUTOMATIC CHANGE OF PAPER SOURCE — When this is set to [ON], this equipment will print on the dif- ferent size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will dis- play a message to set the correct paper.
Page 177: Setting Fax Functions
5. SETTING FAX FUNCTIONS Setting the Terminal ID The Terminal ID settings are available only when the optional Fax unit is installed. Once programmed, Terminal ID information will be printed on the leading edge of transmitted or received documents if the TTI and RIT are enabled. •...
Page 178 5.SETTING FAX FUNCTIONS (Cont.) Specify following items as required. • [ID NAME] — Press this to enter the terminal ID of this equipment. • [FAX NUMBER] — Press this to enter the fax number of this equipment. • [LINE2 NUMBER] — Press this to enter the 2 line fax number of this equipment if the Line2 board is installed. This is not displayed when the Line2 board is not installed.
Page 179 Press the [ENTER] button. • Returns you to the FAX menu.
Page 180: Setting The Fax Initial Setup
5.SETTING FAX FUNCTIONS (Cont.) Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu will be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. •...
Page 181 Specify following items as required. • RX MODE — Press the [AUTO] button to receive faxes automatically, or [MANUAL] button to receive faxes manually. When you select the manual mode, you can receive the faxes by pressing the [START] button when it rings.
Page 182: Setting The Line-2 Mode
5.SETTING FAX FUNCTIONS (Cont.) Setting the Line-2 Mode The Line-2 Mode settings are available only when the optional Fax unit and optional Line-2 board are installed. Installing the 2nd line board (option) allows transmission during reception, reception during transmission, and simultaneous two communications of transmission/reception. When the 2nd line is used, the following function setting and registration are required.
Page 183 Press the [LINE-2 MODE] button. • The LINE-2 MODE screen is displayed. Continue the procedure depending on how you set the Line-2 mode. • P.181 “Transmission and Reception (TX /RX)” • P.182 “Reception Only (24HR)” • P.182 “Reception Only (TIMER)” Transmission and Reception (TX /RX) Press the [TX/RX] button.
Page 184 5.SETTING FAX FUNCTIONS (Cont.) Reception Only (24HR) Press the [RX ONLY (24HR)] button. • Making the 2nd line standby for the reception all the time. Press the [ENTER] button. Reception Only (TIMER) Press the [RX ONLY (TIMER)] button. • Using the 2nd line for reception only during the specified period. •...
Page 185: Setting The Rx Printing
Setting the RX Printing Setting Discard and Reduction Printing Set print settings for received fax and Internet Fax originals that are to be printed. Two print settings are available: discard printing and reduction printing. Discard Printing: ON, OFF • ON (default setting): When originals are up to 10mm larger than the printing area;...
Page 186: Setting Duplex Printing
5.SETTING FAX FUNCTIONS (Cont.) Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC- TION”. Press the [ENTER] button. • The registered items can be confirmed in the function list. P.204 Setting Duplex Printing The “Duplex Print” function is available only when the optional Fax unit is installed. This printer setting determines whether or not to print received originals on both sides of sheet.
Page 187 Press the [RX PRINT] button. Press the [ON] button of the “DUPLEX PRINT”, and then press the [ENTER] button. • The registered items can be confirmed in the function list. P.204 Duplex printing direction differs depending on the received original size. - Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be bound alone the long edge of direction.
Page 188 5.SETTING FAX FUNCTIONS (Cont.) Rotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R draw- ers. When the system runs out of paper during Rotate Sort printing, the rest of the documents is printed on the remaining paper.
Page 189: Setting The Recovery Transmission
Setting the Recovery Transmission The Recovery transmission is available only when the optional Fax unit is installed. This function allows you to specify how long a document will be remained in the memory after failing the redial attempts. You can retransmit the document held in the memory. For instructions on how to send the recovery trans- mission, see the Operator’s Manual for Facsimile Function.
Page 190 5.SETTING FAX FUNCTIONS (Cont.) Change the document-stored time with the [< 1H] or [24H >] button, and press the [ENTER] button. • The document-holding time can be changed by the 1 hour. When the Recovery transmission is enabled, the [RECOVERY TX] button will be grayed icon. You can disable the Recovery transmission by pressing the [RECOVERY TX] button again, and the button turns to the normal icon.
Page 191: Setting File Functions
6. SETTING FILE FUNCTIONS This function allows you to automatically delete the files stored by the Scan to File operations. This func- tion is used to periodically delete stored files in the local storage to maintain the available hard disk space. Press the [FILE] button in the ADMIN menu.
Page 192: Setting E-Mail Functions
7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-mail Message Properties You can configure the message properties of E-mail documents that will be sent by Scan to E-mail opera- tion. Press the [E-MAIL] button. • The E-MAIL screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
Page 193: Setting The Scan To E-Mail Fragmentation
Setting the Scan to E-mail Fragmentation This function allows you to send the Scan to E-mail job split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. Press the [E-MAIL] button in the ADMIN menu. •...
Page 194: Setting Internet Fax Functions
8. SETTING INTERNET FAX FUNCTIONS Setting the Internet Fax Message Properties You can configure the message properties of Internet Faxes that will be sent by Internet Fax transmission. Press the [INTERNET FAX] button in the ADMIN menu. • The INTERNET FAX screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
Page 195: Setting The Internet Fax Fragmentation
Setting the Internet Fax Fragmentation This function allows you to send the Internet Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. Press the [INTERNET FAX] button in the ADMIN menu. •...
Page 196: Setting The Internet Fax Body String Transmission
8.SETTING INTERNET FAX FUNCTIONS (Cont.) Setting the Internet Fax Body String Transmission This function allows you to set whether the body string will be transmitted or not. Press the [INTERNET FAX] button in the ADMIN menu. • The INTERNET FAX screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
Page 197: Setting Security Functions
9. SETTING SECURITY FUNCTIONS You can configure the default values for the encryption setting which are applied when data scanned on this equipment is generated as a secure PDF file. You can also configure whether or not you use the “forced encryption”...
Page 198 9.SETTING SECURITY FUNCTIONS (Cont.) Specify the following items as required. • [USER PASSWORD]—Enter a password required to open a secure PDF file. “12345” is set as the default user password. • USE AUTHENTICATION CODE AS PASSWORD—Press the [ENABLE] button to use a user authentication user name for “USER PASSWORD”...
Page 199: Setting List/Report
10. SETTING LIST/REPORT Setting the Transmission / Reception Journal There are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set the auto-print for the journals, and the number of transactions appears in the journal list.
Page 200 10.SETTING LIST/REPORT (Cont.) Specify the following items as required. • AUTO — Press the [ON] button to enable printing the transmission and reception journals automatically. When you enable this, the transmission and reception journals will be printed when specified numbers of trans- missions are completed.
Page 201: Setting The Communication Report
Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed auto- matically only. This function allows you to select the condition to print the communication report for each transmission type separately. Press the [LIST/REPORT] button in the ADMIN menu.
Page 202 10.SETTING LIST/REPORT (Cont.) Specify the condition for each transmission type. • [OFF] — Press this to disable printing the communication report. • [ALWAYS] — Press this to print the communication report every transmission. • [ON ERROR] — Press this to print the communication report only when an error occurs. “DIRECT TX”...
Page 203 Press the [Next] button to display the next screen and specify the condition for each transmission type. “RELAY ORIGINATOR”, “RELAY STATION”, and “RELAY DESTINATION” are available only when the optional Fax unit is installed. When you press the [ALWAYS] or [ON ERROR] button for each trans- mission type, the “PRINT 1st PAGE IMAGE?”...
Page 204: Setting The Reception List
10.SETTING LIST/REPORT (Cont.) Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function allows you to enable or disable printing a reception list for the following mailbox transmis- sions: Relay Station —...
Page 205 Specify whether the reception list will be printed for each transmis- sion. • RELAY STATION — Select the [ON] button to print the reception list when receiving a relay transmission from an originator. • LOCAL — Select the [ON] button to print the reception list when reserving a document to a mailbox within the machine locally.
Page 206: Printing Lists
11. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. For the examples of each list format are described in Appendix. P.211 Press the [LIST/REPORT] button in the ADMIN menu. •...
Page 207: Setting Printer/E-Filing Functions
12. SETTING PRINTER/E-FILING FUNCTIONS You can configure the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs. Press the [PRINTER/E-FILING] button in the ADMIN menu. • The PRINTER/E-FILING screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.111 Specify the following items as you require.
Page 208: Wireless Settings And Bluetooth Settings
13. WIRELESS SETTINGS AND Bluetooth SETTINGS • There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only when the optional Wireless LAN Module is installed. For the instructions on how to operate the WIRELESS SETTINGS, please refer to the GN-1041 Operator’s Manual for Wireless LAN.
Page 209: Change User Password
14. CHANGE USER PASSWORD When the “MFP Local Authentication” feature is used, administrators can change authentication password assigned for each user in such a case that he or she forgets the password. Press the [CHANGE USER PASSWORD] button in the ADMIN menu. •...
Page 210 14.CHANGE USER PASSWORD (Cont.) Press the [NEW PASSWORD] button. • The input screen is displayed. Enter a new password using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*) in “NEW PASSWORD” field. Press the [RETYPE NEW PASSWORD] button.
Page 211 Enter the password again using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*) in “RETYPE NEW PASSWORD” field. Press the [ENTER] button. • Returns you to the ADMIN menu.
Page 212 4.SETTING ITEMS (ADMIN)
Page 213: Appendix
5. APPENDIX 1. LIST PRINT FORMAT......................212 • Total Counter List ..........................212 • Department Code List ........................213 • Address Book List ...........................214 • Function List (User).........................216 • NIC Configuration Page ........................217 • Function List (Administrator) ......................218 • PS3 Font List...........................235 • PCL Font List ..........................236...
Page 214: List Print Format
1. LIST PRINT FORMAT Total Counter List An output example of the Total Counter List TOTAL COUNTER LIST TIME : 10-09-'05 20:47 : 0987654321 PRINT COUNTER TOTAL FULL COLOR TWIN COLOR BLACK TOTAL COPY 99999 99999 99999 299996 99999 99999 99999 299996 PRINTER...
Page 215: Department Code List
Department Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'05 20:47 DEPT NO. DEPARTMENT 00001 PRINT COUNTER FULL COLOR COPY PRINT TOTAL LIMIT SMALL 99999 99999 199998 LARGE 99999 99999 199998 199998 199998 399996 BLACK COPY...
Page 216: Address Book List
1.LIST PRINT FORMAT (Cont.) Address Book List An output example of the Address Book List ADDRESS BOOK INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE USER01 00000000001...
Page 217: Group Numbers List
Group Numbers List An output example of the Group Numbers List GROUP NUMBER INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME ADDRESS BOOK GROUP01 GROUP02 GROUP03...
Page 218: Function List (User)
1.LIST PRINT FORMAT (Cont.) Function List (User) An output example of the Function List (User) FUNCTION LIST : 0987654321 TIME : 10-09-'05 20:47 F/W Ver. : T410SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 410M-003 FAX NO.2 : 99999999990 S-ROM Ver. : 410S-00 NAME : MFP_00000183...
Page 219: Nic Configuration Page
NIC Configuration Page An output example of the NIC Configuration Page =================================================================================== Unit Serial No : 04998820 Version : T000SY00000 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print Server Name : MFP_04998820 Password Defined Search Root not defined...
Page 220: Function List (Administrator)
1.LIST PRINT FORMAT (Cont.) Function List (Administrator) An output example of the Function List (Administrator) FUNCTION LIST : 0987654321 TIME : 10-09-'05 20:47 F/W Ver. : T410SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 410M-003 FAX NO.2 : 99999999990 S-ROM Ver. : 410S-00 NAME : MFP_00000183...
Page 221 GENERAL Function Description User Shows the paper size of the drawer 3. DRAWER - DRAWER 3 Shows the paper size of the drawer 4. DRAWER - DRAWER 4 DRAWER Shows the paper size of the large capacity feeder - LARGE CAPACITY FEEDER AUTO CLEAR Shows the time (in second) that the Touch Panel Display clears the previous settings...
Page 222 1.LIST PRINT FORMAT (Cont.) COPY Function Description User ORIGINAL MODE FOR COLOR Shows the default original mode for color copy. ORIGINAL MODE FOR BLACK Shows the default original mode for black copy. 2IN1/4IN1 Shows the default 2in1/4in1 mode. MAGAZINE SORT Shows the default magazine sort mode.
Page 223 SCAN Function Description User GRAY SCALE Shows the default background adjustment - BACKGROUND ADJUSTMENT setting for grayscale scans. BLACK - RESOLUTION Shows the resolution for black scans. BLACK - ORIGINAL MODE Shows the default original mode for black scans. BLACK - EXPOSURE Shows the default exposure setting for black scans.
Page 224 1.LIST PRINT FORMAT (Cont.) Function Description User Shows the end time to finish using the Line2 LINE-2 MODE - END for receptions only. This applies only when “RX ONLY (TIMER)” is set to the LINE-2 MODE. RX PRINT - DISCARD Shows whether the discard function is enabled or disabled.
Page 225 E-MAIL Function Description User NUMBER OF RETRY Shows the number of retry that applies to an E-mail transmission. RETRY INTERVAL Shows the retry interval that applies to an E- mail transmission. INTERNET FAX Function Description User FRAGMENT PAGE SIZE (KB) Shows the fragment message size that applies to an Internet Fax transmission.
Page 226 1.LIST PRINT FORMAT (Cont.) REPORT SETTING Function Description User Shows the condition to print a polling report. COMM. REPORT - POLLING Shows the condition to print a relay origina- COMM. REPORT - RELAY ORIGINATOR tor report. COMM. REPORT - RELAY STATION Shows the condition to print a relay station report.
Page 227 BLUETOOTH SETTINGS Function Description User BLUETOOTH Shows whether the Bluetooth function is enabled or disabled. BLUETOOTH NAME Shows the Bluetooth name of this equip- ment. DEVICE ADDRESS Shows the device address of this equip- ment. ALLOW DISCOVERY Shows whether the Allow Discovery function is enabled or disabled.
Page 228 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK - IPv6 Function Description User ADDRESS MODE Shows the IPv6 address mode. LINK LOCAL ADDRESS Shows the link local address of this equip- ment. IP ADDRESS Shows the IPv6 address of this equipment. PREFIX LENGTH Shows the prefix length of IPv6 address.
Page 229 NETWORK SETTING - NETWORK - IPv6 Function Description User PREFIX LENGTH6 IP adrress, prefix length and default gate- way which are issued from routers. DEFAULT GATEWAY6 IP ADDRESS7 PREFIX LENGTH7 DEFAULT GATEWAY7 USE STATFULL FOR IP ADDRESS Shows whether the statefull usage (IP address acquisition) is enabled or disabled.
Page 230 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - SESSION - DNS SESSION Function Description User SECONDARY DNS SERVER ADDRESS Shows the secondary DNS server address if it has been set. PRIMARY DNS SERVER ADDRESS (IPv6) Shows the primary DNS server IPv6 address if it has been set.
Page 231 NETWORK SETTING - SESSION - SMB SESSION Function Description User SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server. SMB SIGNING OF SMB CLIENT Shows the setting of the SMB Signing of SMB Client. NETWORK SETTING - SESSION - NETWARE SESSION Function Description...
Page 232 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE Function Description User SECONDARY PORT NUMBER Shows the secondary port number for the HTTP network service. ENABLE SSL Shows whether the SSL for the HTTP net- work service is enabled or disabled. SSL PORT NUMBER Shows the SSL port number for the HTTP network service.
Page 233 NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE Function Description User E-MAIL ADDRESS Shows the E-mail address of this equipment if the SMTP server is enabled and it has been set. NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function Description User...
Page 234 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE Function Description User ENABLE SNMP Shows whether the SNMP is enabled or dis- abled. READ COMMUNITY Shows the read community name. ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or disabled.
Page 235 NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT Function Description User ENABLE RAW TCP Shows whether Raw TCP printing is enabled or disabled. PORT NUMBER Shows the port number to be used for Raw TCP printing. NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT Function Description User...
Page 236 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - PRINT SERVICE SETTING - FTP PRINT Function Description User ENABLE FTP PRINT Shows whether FTP printing is enabled or disabled. PRINT USER NAME Shows the user name for FTP printing. PRINT PASSWORD Shows the password for FTP printing. PORT NUMBER Shows the port number to be used for FTP printing.
Page 237: Ps3 Font List
PS3 Font List An output example of the PS3 Font List...
Page 238: Pcl Font List
1.LIST PRINT FORMAT (Cont.) PCL Font List An output example of the PCL Font List 5.APPENDIX...

Oki CX1145 MFP User Functions Manual

Managing Address Book (Address Menu)

Managing Counters (Counter Menu)

Setting Items (User)

Setting Items (Admin)

Appendix

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