Page 1 Part One: Adobe FrameMaker 7.0...
Page 2 Adobe graphics and publishing software developed by experts at Adobe Systems. These lessons are designed to let you learn at your own pace. If you’re new to Adobe FrameMaker 7.0, you’ll learn the fundamental concepts and features you’ll need to master the program.
Page 3 (see “Installing Adobe Acrobat Distiller 5.05 and Internet browsers” on the next page). Installing the FrameMaker 7.0 program Before you begin using Adobe FrameMaker 7.0 Classroom in a Book, make sure that your system is set up correctly and that you’ve installed the required software and hardware.
Page 4 Classroom in a Book font ﬁles. The fonts for the lessons are located in the Fonts folder on the FrameMaker 7.0 Classroom in a Book CD. If you already have these on your system, you do not need to install them. If you have ATM (Adobe Type Manager ®...
Page 5 (Windows and Mac OS) You should also install the Classroom in a Book fonts by copying all the ﬁles in the fonts folder on the Adobe FrameMaker 7.0 Classroom in a Book CD to the fonts folder within the folder in which you installed FrameMaker 7.0 on your hard disk.
Page 6 Classroom in a Book Starting the FrameMaker 7.0 program When you start FrameMaker 7.0 for the ﬁrst time, you are prompted to choose between two interfaces: the standard FrameMaker mode and Structured FrameMaker. Lessons speciﬁc to using Structured FrameMaker begin at Lesson 14.
Page 7 FrameMaker 7.0 itself. Additional Resources Adobe FrameMaker 7.0 Classroom in a Book is not intended to replace documentation that comes with the FrameMaker 7.0 program. Only the commands and options used in the lessons are explained in this book. For comprehensive information about program...
Page 8 ADOBE FRAMEMAKER 7.0 Classroom in a Book • The Adobe FrameMaker 7.0 User Guide, which is included with the Adobe FrameMaker 7.0 software, contains a complete description of all features, tools, and commands in the software. It is designed to be used as a reference tool, and provides instructions for using FrameMaker on the Windows, Mac OS, and UNIX platforms.
Page 9 Co lo r an d Co mmerci al Pri ntin g : T he p ro perties o f col or The FrameMaker 7.0 document window contains aids for writing, illustrating, viewing, and navigating within a document.
Page 10 1 Copy the lessons folders as described in “Installing the Classroom in a Book fonts” on page 3. 2 If FrameMaker 7.0 isn’t already running, do one of the following to start it: • (Windows) Double-click the FrameMaker 7.0 icon, if it is visible, or choose Start >...
Page 11 Classroom in a Book; and Structured FrameMaker for lessons 16, 17, and 18. 3 If this is your ﬁrst use of FrameMaker 7.0 since installation, you may be prompted to register the program. Follow the instructions as appropriate.
Page 12 3 Click Set. The application will tell you to Quit and then to Restart the program. 4 Quit FrameMaker. Choose File > Quit. 5 Restart the FrameMaker 7.0 application. After it opens, you will note from the main menu that you are operating in the standard mode.
Page 13 Document window Saving a document FrameMaker 7.0 allows you to save ﬁles in a variety of formats. For this lesson, you will save ﬁles as .fm, which will save them as standard FrameMaker 7.0 formatted ﬁles. To save the ﬁle, choose File > Save As, enter the ﬁlename Sample1.fm, and click Save.
Page 14 You may want to specify a different ﬁle type. Choose File > Save As. The Format pop-up menu allows you to save a ﬁle in the following formats, among others: • (FrameMaker 6.0) Saves the FrameMaker 7.0 document as a 6.0 document that you can open and edit in FrameMaker 6.0.
Page 15 ADOBE FRAMEMAKER 7.0 Classroom in a Book You can use the formatting bar to format text. When the formatting bar is visible, it appears below the menu bar (Windows) or below the document window’s title bar (Mac OS and UNIX).
Page 16 LESSON 1 Working with FrameMaker 7.0 Documents Because you hid the rulers, the document window may now be larger than the page. If so, you’ll change the window size to ﬁt the page dimensions. 4 If the document window is wider or taller than the page it contains (that is, if you see...
Page 17 You don’t need to edit the headers and footers as you work; the headers and footers—and the entire page design—are usually set up in a template. FrameMaker 7.0 adds pages and adjusts the header and footer text for you as you work.
Page 18 LESSON 1 Working with FrameMaker 7.0 Documents Chapter 1: Color and Commercial Printing When you create a multi-color publication, you want the colors in the final printed piece to match your expec- tations as closely as possible. To accomplish this, you need three things: a clear understanding of color and how it’s displayed and printed on different devices,...
Page 19 ﬂow that begins on page 1 and continues to the end of the document. You can create a document that contains several independent text ﬂows (such as a newsletter), but most FrameMaker 7.0 documents have just one main ﬂow. Next, you’ll select some text to see how the text ﬂows through the document.
Page 20 LESSON 1 Working with FrameMaker 7.0 Documents available on a video monitor may not be printable on a press. Printing terminology You’ll find printing technology easier to understand if you’re familiar with the printing terminology discussed on the next few pages.
Page 21 ADOBE FRAMEMAKER 7.0 Classroom in a Book 8 Enter 1 in the Page Number text box and click Go. You can also click the Previous Page button ( ) repeatedly to get back to page 1, or just Shift-click the Previous Page button to go directly to page 1.
Page 22 Working with FrameMaker 7.0 Documents Applying predeﬁned paragraph formats Each FrameMaker 7.0 document contains paragraph formats (styles) in a Paragraph Catalog. Each format consists of many properties—such as line and paragraph spacing, indents, alignment, tab stops, and font properties—and each format has a name, or tag.
Page 23 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Click in the chapter title Color and Commercial Printing on page 1 of the document. The insertion point appears in the title, and the tag of the current paragraph appears in the Tag area of the status bar.
Page 24 LESSON 1 Working with FrameMaker 7.0 Documents Applying formats to paragraphs Next, you’ll apply some of the formats to paragraphs. It’s usually easier to work with text when text symbols and borders are visible, so you’ll display them again. 1 Choose View > Text Symbols and then View > Borders.
Page 25 ADOBE FRAMEMAKER 7.0 Classroom in a Book 5 In the document window, type Introduction. The text appears at the insertion point. how it’s displayed and printed on different devices, knowledge of the commercial printing process, and close communication with your commercial printer.
Page 26 LESSON 1 Working with FrameMaker 7.0 Documents 1 Display page 4 of the sample document. The words in color and italics at the top and bottom of the page are technical terms. They’re formatted using a character format in the Character Catalog.
Page 27 Creating the memo from a template First you’ll create a blank memo from a template. 1 Do one of the following: • (Windows and Mac OS) Choose File > New > Document. • (UNIX) In the main FrameMaker 7.0 window, click New.
Page 28 2 If the contents of the Templates folder don’t appear in the dialog box, do one of the following: • (Windows and Mac OS) Navigate to the Templates folder in the FrameMaker 7.0 folder. • (UNIX) Click Cancel, click Exit in the main FrameMaker 7.0 window, restart FrameMaker 7.0, and then repeat step 1.
Page 29 ADOBE FRAMEMAKER 7.0 Classroom in a Book Entering text and applying formats The memo contains two text frames. You’ll use the small text frame at the top of the page for your name and address, and the large text frame for the body of your memo.
Page 30 LESSON 1 Working with FrameMaker 7.0 Documents 6 To redisplay the page, press Control+l (lowercase L). A FrameMaker 7.0 variable on the master page causes your name to appear in large bold type along the left side of the page.
Page 31 13 At the right side of the document window, click the Paragraph Catalog button ( ) to display the Paragraph Catalog again. FrameMaker 7.0 is a powerful program that enables you to create and edit an extensive variety of documentation types; later lessons will explore many of these other types of documents.
Page 32 You’ve completed this lesson. For in-depth information about the work area, document window, entering and editing text, and applying paragraph and character formats, see Chapter 1, “Work area”; Chapter 2, “Working with FrameMaker 7.0 Documents”; Chapter 3, “Word Processing”; and Chapter 4, “Text Formatting,” in the Adobe FrameMaker User Guide.
Page 33 7 Select the text to which you want to apply the format, then click the format’s tag in the Character Catalog. 8 FrameMaker 7.0 creates an untitled copy of the template, leaving the template unchanged. You can give the copy a different ﬁlename by using the Save As command.
Page 34 Every printed project requires you to balance cost, schedule, and quality. Another key factor in The templates that come with FrameMaker 7.0 include paragraph formats for changing the appearance of entire paragraphs of text. When you’re setting up your own templates or creating custom documents, you’ll modify these...
Page 35 1 If necessary, copy the Lesson02 folder and start FrameMaker 7.0. 2 If FrameMaker 7.0 is not in standard mode, choose File > Preferences > General, and then select FrameMaker from the Product Interface pop-up menu.
Page 36 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 In the Pagination area, select Double-Sided. Notice that in the Margins area, the text boxes formerly labeled Left and Right are now labeled Inside and Outside. 8 In the Page Size area, change the Width to 460 points and the Height to 560 points.
Page 37 LESSON 2 Deﬁning Paragraph Formats An untitled, blank document appears. Because borders and text symbols are on, you see a dotted text frame border with an end-of-ﬂow symbol (§) in the upper left corner. This is the only text symbol you see because the document doesn’t contain any text yet. If borders and text symbols are not visible, choose View >...
Page 38 ADOBE FRAMEMAKER 7.0 Classroom in a Book Later, you’ll change these formats for your document. 15 Close the Paragraph Catalog. Copying text It’s easier to see whether text formats look the way you want when you have text in a document, so you’ll paste some text into your blank document.
Page 39 LESSON 2 Deﬁning Paragraph Formats Setting up rulers and the grid Later in this lesson, you’ll use the formatting bar and the top ruler to set indents and tabs for the text. To make your work easier, you’ll now change the ruler units to picas—the appropriate setting for a document that uses points as display units (each pica contains 12 points).
Page 40 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 Enter 6 (for 6 points) in the Grid Spacing text box in the Snap area of the View Options dialog box and click Set. 5 Click the Graphics menu. If a check mark or ﬁlled in box appears next to the Snap menu item, it indicates that the Snap command is on.
Page 41 LESSON 2 Deﬁning Paragraph Formats 4 In the Room for Side Heads area, change Width to 92 and Gap to 14. 5 Click Update Entire Flow. All the text moves into the right side of the text frame. The side-head area appears to the left, but it’s empty. Next, you’ll change the format of the headings so that they extend across or move into the side-head area.
Page 42 ADOBE FRAMEMAKER 7.0 Classroom in a Book Displaying the Paragraph Designer You use the Paragraph Designer to create and change the paragraph formats in your document. You’ll display the designer and look at the properties it contains. 1 Choose Format > Paragraphs > Designer. The Paragraph Designer appears.
Page 43 LESSON 2 Deﬁning Paragraph Formats Formatting headings Now you’ll use the Paragraph Designer to redeﬁne the formats for two levels of headings. Formatting ﬁrst-level headings The ﬁrst-level headings in the document are all tagged Heading1. You’ll modify their paragraph format next. 1 Click anywhere in the heading Planning and evaluation.
Page 44 3 In the Format area, select Across All Columns and Side Heads. This allows ﬁrst-level headings to span both areas of the text frame. 4 On the left side of the Paragraph Designer, click Update All. (If FrameMaker 7.0 notiﬁes you that some paragraphs use format overrides, click Remove Overrides.) This changes all paragraphs tagged Heading1 and also changes the Heading1 format in the Paragraph Catalog.
Page 45 LESSON 2 Deﬁning Paragraph Formats 6 Change the Size to 20. Make sure the Weight is Regular. The value 20 does not appear in the pop-up menu, so you must enter it in the Size text box. 7 Click Update All. Planning and evaluation Preparing a publication for commercial print- ing takes careful thought: both imagesetters...
Page 46 ADOBE FRAMEMAKER 7.0 Classroom in a Book 1 Click the Next Page button ( ) in the status bar twice to display page 3. 2 Click in the second-level heading Deﬁne project and quality requirements. 3 In the Paragraph Designer, display the Pagination properties.
Page 47 Size to 9, and the Spread to 5. Spread (sometimes called tracking) adds or subtracts space between characters for a looser or tighter look. 4 Click Update All. (If FrameMaker 7.0 notiﬁes you that some paragraphs use format overrides, click Remove Overrides.) Next you’ll change the paragraph and line spacing.
Page 48 ADOBE FRAMEMAKER 7.0 Classroom in a Book Notice that the indent changed only in the paragraph that contains the insertion point. You need to apply the change to all the Body paragraphs. Define project and Before you start to work, gather all the require-...
Page 49 LESSON 2 Deﬁning Paragraph Formats 2 Click in the paragraph Planning and organizing (the second paragraph under the heading). The publishing process Successfully completing a commercially printed publication requires several steps: Planning and organizing Design Content development Prepress tasks where your electronic files are prepared to be reproduced with ink on paper.
Page 50 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 In the ruler, drag the ﬁrst-line indent symbol back as far to the left as it will go. 7 Drag the left indent symbol to the next ruler marking to the right.
Page 51 LESSON 2 Deﬁning Paragraph Formats 1 In the Paragraph Designer, display the Numbering properties. 2 Enter S: (the uppercase letter S followed by a colon) in the Autonumber Format text box. This is the series label you’ll use for items in a numbered list. 3 Select <n=1>...
Page 52 ADOBE FRAMEMAKER 7.0 Classroom in a Book Formatting subsequent numbered items Now you’ll create a paragraph format for the subsequent numbered items in a list. (This format will increase the step number of each successive item by 1.) You’ll begin by applying the Step1 format to the other paragraphs in the numbered list, because that format is very close to the format you want.
Page 53 LESSON 2 Deﬁning Paragraph Formats 6 Delete everything after the colon in the Autonumber Format text box. 7 Select <n+> in the Building Blocks scroll list. This building block will increment by 1 the number of the previous paragraph in the series. 8 Select \t in the Building Blocks scroll list to add a tab character, and then click Update All.
Page 54 ADOBE FRAMEMAKER 7.0 Classroom in a Book Formatting bulleted lists Next you’ll create a format for items in a bulleted list. You’ll work with the Step1 format as a base, because it’s very close to the format you want. 1 Go to page 12 (or page 11 on some Windows systems) of the document by clicking in the page number area of the status bar.
Page 55 LESSON 2 Deﬁning Paragraph Formats 6 Make sure the options Store in Catalog and Apply to Selection are selected and click Create. 7 Delete the contents of the Autonumber Format text box. 8 In the Building Blocks scroll list, do one of the following: •...
Page 56 ADOBE FRAMEMAKER 7.0 Classroom in a Book 9 Select \t in the Building Blocks scroll list to insert a tab, and then click Update All. Windows Mac OS 10 Click anywhere on the page to deselect the paragraphs. Next you’ll change the left indent of the bulleted paragraphs.
Page 57 LESSON 2 Deﬁning Paragraph Formats The paragraph no longer uses a hanging indent. Modify the following questions to match the requirements of your own project. • What experience do they have working with elec- tronic publishing jobs? • What are their rates? Is support or training included in the rate? •...
Page 58 ADOBE FRAMEMAKER 7.0 Classroom in a Book 5 In the formatting bar, choose Heading1 from the Paragraph Formats pop-up menu. Planning for Commercial Printing Every commercial printing job requires that you consider a complex set of variables ranging from what your budget and schedule allow to how the paper stock and printing press affect your final out- put.
Page 59 LESSON 2 Deﬁning Paragraph Formats This autonumber format tells FrameMaker 7.0 to number chapters in a different sequence than steps (the series label is C: rather than S:) and to begin the paragraph with the word Chapter followed by a space and the chapter number.
Page 60 8 Save and close the document. Moving on FrameMaker 7.0 comes with a variety of templates, such as memos, letters, reports, newsletters, and books. To see a list of available templates, choose File > New > Document, click Explore Standard Templates, and select a template from the list. Click Show Sample to see how a document using the selected template looks.
Page 61 LESSON 2 Deﬁning Paragraph Formats 5 In the Paragraph Designer, choose New Format from the Commands pop-up menu. Enter a tag for the format, specify whether the format is stored in the catalog and applied to the selection, and click Create. 6 An autonumber format may include a series label, a building block for an automatically inserted number or a bullet, a building block for a tab, and text and other items.
Page 62 All FrameMaker 7.0 documents include some basic color deﬁnitions, and the standard templates also provide character formats for changing the appearance of words and phrases.
Page 63 1 If necessary, copy the Lesson03 folder from the FrameMaker 7.0 Classroom in a Book CD and start FrameMaker 7.0. 2 If FrameMaker 7.0 is not in standard mode, choose File > Preferences > General, and then select FrameMaker from the Product Interface pop-up menu. You’ll be prompted to restart the application.
Page 64 You can deﬁne a color by specifying exact color values. In this case, however, you’ll use a predeﬁned color from one of the color libraries that come with FrameMaker 7.0. These libraries contain colors that can be matched precisely by commercial printers.
Page 65 PANTONE color you speciﬁed. 8 Click Done. FrameMaker 7.0 displays a swatch of the color in the New area and inserts the corresponding color values—percentages of cyan, magenta, yellow, and black—in the dialog box.
Page 66 ADOBE FRAMEMAKER 7.0 Classroom in a Book Note: Naming a color to indicate its use can help you remember when to use it. However, if the document will be printed by a commercial printer, you should change the color name back to the original (ink) name before creating a PostScript ﬁle or sending the ﬁle to the printer.
Page 67 LESSON 3 Deﬁning Colors and Character Formats 11 Make sure that FirstUseColor is selected from the Base Color pop-up menu and enter 90 in the Tint text box. 12 Click Add and then click Done. Save the document. The document now contains deﬁnitions for the two custom colors you’ll use.
Page 68 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Choose HeadingColor from the Color pop-up menu and click Update All. The chapter title appears in color. Now you’ll add color to the headings. 4 Click in the heading Planning and evaluation.
Page 69 LESSON 3 Deﬁning Colors and Character Formats 1 Go to page 2 and click in the ﬁrst numbered paragraph. The publishing process Successfully completing a commercially printed publication requires several steps: 1 Planning and organizing 2 Design 3 Content development 2 Choose Format >...
Page 70 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 Turn off Apply to Selection and click Create to store the character format in the Character Catalog. Using the character format for autonumbers Now that you’ve deﬁned the character format, you can use it to add color to automatically inserted numbers.
Page 71 LESSON 3 Deﬁning Colors and Character Formats The autonumber of the ﬁrst numbered paragraph now appears in color. You’ll make the same change to the paragraph format for the other numbered paragraphs. 4 Click in the second numbered item. 5 In the Paragraph Designer, select Numbers in the Character Format scroll list and click Update All.
Page 72 4 In the Character Designer, choose Set Window to As Is from the Commands pop-up menu. When a property of a character format is set to As Is, FrameMaker 7.0 doesn’t change that property when you apply the character format. Be sure to set properties you don’t want to change to As Is when you deﬁne a character format, so you can apply the format...
Page 73 LESSON 3 Deﬁning Colors and Character Formats 8 Select Apply to Selection (leave Store in Catalog selected) and click Create. The selected text is reformatted, and the new character format is stored in the Character Catalog. 9 Click away from the selected text to deselect it, so you can better see the effect of the character format.
Page 74 You’ve completed this lesson. For in-depth information on formatting text, see Chapter 5, “Text Formatting,” in the Adobe FrameMaker 7.0 User Guide. For in-depth information on using color, see Chapter 11, “Color,” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 What kinds of color deﬁnitions can you use for a document?
Page 75 LESSON 3 Deﬁning Colors and Character Formats 6 To display the Character Designer choose Format > Characters > Designer. To display the Character Catalog choose Format > Characters > Catalog.
Page 76 Page Layout Running H/F 1: Running H/F 2 Page layouts for FrameMaker 7.0 documents are stored on special master — pages one master page for each layout used in a document. The master pages deﬁne column layouts for text and the contents and placement of headers and footers.
Page 77 • Create custom master pages Changing column layout To learn how page design works in FrameMaker 7.0, you’ll set up the page layout for the chapters of a small book. The sample document already contains the paragraph and character formats that you’ll use for document text.
Page 78 Every FrameMaker 7.0 document has at least one master page. Layout1.fm has two master pages because it’s a double-sided document. One master page is used for all the left pages, and another is used for all the right pages.
Page 79 Most documents contain one main text ﬂow that runs from the ﬁrst page to the last. The ﬂow is usually tagged A. When text ﬁlls a body page, FrameMaker 7.0 adds a page automatically, copies the template text frame to the body page from the appropriate master page, and continues the text on the new page.
Page 80 ADOBE FRAMEMAKER 7.0 Classroom in a Book As you’ll see, the contents of untagged text frames appear on body pages as background text—text that can only be edited on the master pages. Background text frames aren’t copied to the body pages.
Page 81 LESSON 4 Page Layout 9 Choose View > Master Pages to display the Right master page again. 10 Select your name in the header text frame and press Delete. Numbering pages You’ll add the page number at the top of every page. This number will appear on the left side of left-hand pages and on the right side of right-hand pages.
Page 82 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Choose Myriad-Roman (Windows) or Myriad (Mac OS and Unix) from the Family pop-up menu and Bold from the Weight pop-up menu, and click Update All. You won’t see any change, because the text frame doesn’t contain any text yet. But when you add a variable to the text frame, the variable will appear in Myriad Bold.
Page 83 LESSON 4 Page Layout 9 Choose View > Body Pages to display the body pages again. The page number now appears on each page. If you want, scroll through the document to see how the page number alternates between the left and right sides. Making informed decisions in the planning stages builds a solid foundation for your project.
Page 84 7 Select Running H/F 1. The deﬁnition of the variable appears under the scroll list. The deﬁnition uses the <$paratext> building block, which tells FrameMaker 7.0 to use the text of a paragraph with the tag that follows in square brackets. The deﬁnition speciﬁes the Title paragraph format.
Page 85 LESSON 4 Page Layout 11 Type a colon (:) in the footer at the insertion point. 12 To type an en space, press and release the Escape key, then the spacebar, and then the lowercase letter n. Now you’ll add another running footer variable, to display the text of ﬁrst-level headings. 13 Choose Format >...
Page 86 The running footer now appears on each page. 10 Save the document. Note: FrameMaker 7.0 allows you to deﬁne and use as many as twelve different running headers and footers in a document. This can be very useful if you want different headers and footers on different page layouts, such as the ﬁrst page of a document.
Page 87 LESSON 4 Page Layout 3 Choose Special > Add Master Page and enter Start in the Name text box. 4 Select Right from the Copy from Master Page pop-up menu and click Add. The ﬁnal exercise in this lesson will address the Start master page. Now you’ll create a second custom master page that won’t be based on the Right or Left master pages.
Page 88 ADOBE FRAMEMAKER 7.0 Classroom in a Book The Tools palette appears. A. Selection tools B. Drawing tools C. Drawing properties 3 Select the Select Object cursor ( )from the top right corner of the Tools palette. You will discover more contents of the Tools palette in Lesson 5.
Page 89 LESSON 4 Page Layout 9 Draw a moderate size box as shown below. 10 After you’ve ﬁnished drawing the box, the Add New Text Frame dialog box appears. Choose Template for Body Page Text Frame and Flow Tag A. Click Add.
Page 90 ADOBE FRAMEMAKER 7.0 Classroom in a Book 11 Draw a smaller text box near the bottom of the Last master page, as shown below. 12 When the Add New Text Frame dialog box appears, type B for the Flow Tag and then click Add.
Page 91 LESSON 4 Page Layout 15 Make sure the Select Object tool ( ) is still selected from the Tools palette and click on the smaller text frame. 16 Choose Graphics > Object Properties. 17 Change the Width to 162 and change the Height to 78. In the Offset From area, change the Top offset to 408 and the Left offset to144.
Page 92 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 Click Apply. Notice that the ﬁrst page of Layout1.fm no longer has a footer or page number in the header. 7 Go to the last page of Layout1.fm and click inside the text frame.
Page 93 LESSON 4 Page Layout Reordering custom master pages When you are in the master page view of the document, the Left and Right master pages always occur on pages one and two in the list of master pages. The custom master pages you create can occur in any sequence after the Left and Right master pages.
Page 94 ADOBE FRAMEMAKER 7.0 Classroom in a Book Modify the master page to be assigned Begin by reconstructing the master page called Start. In similar fashion to that of the master page called Last, you’ll resize the main text frame, but all resulting frames will be kept in “Flow Tag A.”...
Page 95 LESSON 4 Page Layout You now have divided Start into three equally sized frames. Map the master page to be applied You’ll map a paragraph tag to the master pages using a mapping table found in the Reference Pages. When you choose the Apply Master Pages command, the master page will be applied to the body page or body pages on which the referenced paragraph tag appears.
Page 96 7 Under the Comments heading, type Show good work. 8 Save the document. For a more complete knowledge of this and other features of applying master pages, see Chapter 12, “Page Layouts,” in the Adobe FrameMaker 7.0 User Guide.
Page 97 LESSON 4 Page Layout Create a new paragraph format Now you’ll complete the steps necessary to assign the Start master page to the HighlightText paragraph tag. 1 Choose > View > Body Pages of Layout1.fm. 2 Go to the last page in the ﬁle and insert the cursor in a new paragraph below the last bulleted line of text.
Page 98 8 In the Paragraph Designer, press Update All. 9 In the Paragraph Designer, choose Properties > Default Font. 10 In the Family pop-up menu, select: • (Windows) AGaramond-SemiboldItalic, Weight Regular. • (Mac OS and UNIX) Adobe Garamond, Weight Semibold, Angle Italic.
Page 99 LESSON 4 Page Layout 11 Make the Size 24 pt. Select HeadingColor for Color. Type 0.0% for Spread. 12 In the Paragraph Designer, press Update All. If there is not room for the paragraphs on one page, a new page may be created for one or both of them. 13 In the Paragraph Designer, choose Properties >...
Page 100 ADOBE FRAMEMAKER 7.0 Classroom in a Book The two HighlightText paragraphs are now centered at the top of two new pages. First new page generated Second new page generated 16 Save the document and click anywhere in the document to begin the ﬁnal steps.
Page 101 You’ve completed this lesson. For in-depth information about variables, page layout, and templates see Chapter 8, “Variables,” Chapter 12, “Page Layout,” and Chapter 13, “Templates,” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 How do you change the page margins of a document?
Page 102 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 How do you insert a page number in a header or footer? 5 What is a running header or footer? 6 How do you create a running header or footer? 7 When is it useful to deﬁne multiple running headers and footers? 8 What are the beneﬁts of tying a master page layout to a speciﬁc paragraph format?
Page 103 Graphics Chapter 1: Planning for Commercial Printing Every commercial printing job requires that you con- sider a complex set of variables ranging from what your budget and schedule allow to how the paper stock and printing press affect your final output. The earlier you think about these variables, the more control you’ll have over the quality, cost, and schedule of your project.
Page 104 LESSON 5 Graphics In this lesson, you’ll add master page graphics to complete the page design of the sample chapter you’ve been working on. You’ll import one graphic and draw the rest. When you’re ﬁnished, the graphics you add to the master pages will appear on each body page. Chapter 1: Planning for Commercial Printing Every commercial printing job requires that you con-...
Page 105 1 If necessary, copy the Lesson05 folder from the FrameMaker 7.0 Classroom in a Book CD and start FrameMaker 7.0. 2 If FrameMaker 7.0 is not in standard mode, choose File > Preferences > General, and then select FrameMaker from the Product Interface pop-up menu.
Page 106 The ruler markings are in picas. (Six picas equal one inch or 12 points. There are 72 points in an inch.) 1 Choose View > Master Pages. FrameMaker 7.0 displays the master page of the body page you were on. In this case, the Right master page is displayed.
Page 107 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 Place the pointer inside the header text frame (not on a handle). The pointer changes to a hollow arrow. 5 Shift-drag the header text frame to the right until the right edge of the text frame is at the 36-pica mark on the top ruler.
Page 108 LESSON 5 Graphics 7 With the header text frame still selected, Shift-drag it upward until the top of the text frame is 2 picas below the top of the page. Here you can use the horizontal lines next to the ruler to line up the frame as you drag it. 8 Click in the page margin to deselect the header text frame.
Page 109 ADOBE FRAMEMAKER 7.0 Classroom in a Book The actual distance moved depends on the current zoom setting, so that you can do ﬁner work when you’re zoomed in closer. For example, at 200% magniﬁcation, using the keyboard shortcut moves an object 6 points. At 100% magniﬁcation, the object would move 12 points.
Page 110 LESSON 5 Graphics You could use the arrow keys to move the footer text frame as you did on the Right master page. This time, though, you’ll use a dialog box to position it. 7 Choose Graphics > Object Properties. 8 In the Offset From area, change the Top offset to 533 and click Set.
Page 111 ADOBE FRAMEMAKER 7.0 Classroom in a Book • When you import by reference, the document doesn’t contain any image; instead, it contains only a pointer to the stored graphic ﬁle on the disk. This can greatly reduce the size of a ﬁle. (If you import by copying on both the Left and Right master pages, the document contains the same image twice, increasing the ﬁle size.)
Page 112 LESSON 5 Graphics The graphic is centered on the page. Planning for Commercial Printing: The publishing process Note: If the graphic is cropped by a text frame, appears in an anchored frame, or doesn’t appear at all, you probably had an insertion point when you chose File > Import > File. Choose Edit >...
Page 113 ADOBE FRAMEMAKER 7.0 Classroom in a Book Masking part of a graphic Next, you’ll mask part of the graphic at the top of the page by placing a white rectangle over part of the graphic. A. Imported graphic B. White rectangle masking part of graphic First you’ll draw the rectangle.
Page 114 LESSON 5 Graphics • Pop-up menus for changing an object’s drawing properties. 2 Click the rectangle tool ( ) on the Tools palette. 3 Click the Fill pop-up menu and choose White. A. Fill pop-up menu button B. Fill pop-up menu C. Selected ﬁll 4 Click the Pen pop-up menu and choose Solid.
Page 115 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 Drag from the left side of the document window to draw a rectangle 396 points wide and 18 points high. The width and height appear in the status bar as you drag. (If you don’t get it exactly the right size by dragging, in the next steps you’ll have a chance to enter...
Page 116 LESSON 5 Graphics Last, you’ll group the imported graphic and the rectangle, so you can manipulate them as a single object. 10 With the rectangle still selected, Shift-click the imported graphic to add it to the selection. Handles now appear around both the rectangle and the imported graphic. 11 Choose Graphics >...
Page 117 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Choose Edit > Paste. The graphic appears at the top of the page, in the same position as on the Left master page. The page header disappeared, because the graphic was pasted in front of the header text frame.
Page 118 LESSON 5 Graphics Drawing lines and rectangles The last part of the page design involves creating a line and a rectangle that will appear at the bottom of each page. need to select a prepress service provider to image color separations, scan continuous-tone art, and trap P lanning for Com mer c ia l Pr int i ng: Pl a nni ng a nd ev alu at io n A.
Page 119 ADOBE FRAMEMAKER 7.0 Classroom in a Book 5 Choose the second line width from the Line Width pop-up menu. A. Line Width pop-up menu button B. Line Width pop-up menu The default value for the second line width is 1.0 point.
Page 120 You have the graphics you need (the line and the rectangle), and the line is in the position you want. Now you need to place the rectangle correctly in relation to the line. FrameMaker 7.0 provides two commands, Align and Distribute, that change the positions of objects with respect to each other. You’ll use these commands now.
Page 121 ADOBE FRAMEMAKER 7.0 Classroom in a Book 1 With the small rectangle you created in the previous section still selected, Shift-click the horizontal line to add it to the selection. Running H/F 1: Running H/F 2 Rectangle and line selected 2 Choose Graphics >...
Page 122 LESSON 5 Graphics 7 In the Vertical Spacing area, select Edge Gap and make sure the edge gap is set to 0. 8 Click Distribute. The rectangle moves up until it touches the line (that is, the gap between them is 0). Running H/F 1: Running H/F 2 9 Choose Graphics >...
Page 123 You’ve completed this lesson. For in-depth information about graphics, see Chapter 9, “Graphics,” chapter 10, “Anchored Frames,” and Chapter 18, “Importing, Linking, and Exporting,” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 How large is a point? A pica?
Page 124 LESSON 5 Graphics Answers 1 There are 72 points—or 6 picas—in an inch. There are 12 points in a pica. 2 The Snap command makes objects snap to an invisible grid as you draw, drag, or resize them. 3 Importing a copy of a graphic places a copy of the original graphic into the document. Importing a graphic by reference links the document to the original graphic.
Page 125 Often considered one of the most perfect companions for people of attract attention on any dog walk. Tradi- all ages. FrameMaker 7.0 includes several powerful editing tools: the Find/Change command (for ﬁnding and changing text and other items), a spelling checker (which can ﬁnd and correct misspelled...
Page 126 1 If necessary, copy the Lesson06 folder from the FrameMaker 7.0 Classroom in a Book CD and start FrameMaker 7.0. 2 If FrameMaker 7.0 is not in standard mode, choose File > Preferences > General, and then select FrameMaker from the Product Interface pop-up menu.
Page 127 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 In the status bar, Shift-click the Previous Page button ( ) to go back to page 1. Turning off the display of graphics Throughout this lesson, you’ll select and edit text. To make pages display faster, and to make it easier to see the selected text, you’ll turn off the display of graphics.
Page 128 A user variable is a placeholder for text, such as a technical term or name, that you can deﬁne once and use repeatedly in a document. When you change the deﬁnition, FrameMaker 7.0 updates the variable throughout the document. In this way, variables can help save you time and ensure consistency in your documents.
Page 129 ADOBE FRAMEMAKER 7.0 Classroom in a Book Inserting variables Now you’ll insert variables rather than type the text each time. 1 On page 1, double-click the word breed in the fourth line of body text to select the word. LABRADOR RETRIEVERS...
Page 130 LESSON 6 Document Editing 6 Type Nevertheless, the and press the spacebar. 7 Press Control+0 (zero). The status bar changes to prompt you for a variable name. (In Windows and on UNIX systems, the status bar displays the name of the ﬁrst variable in the Variable scroll list.) 8 Type the letter S.
Page 131 All the remaining occurrences of the word Labrador in this document are replaced by the ShortName variable. When FrameMaker 7.0 shows you the number of changes made in the document, click OK to dismiss the alert box. Page 4 of the article appears, with the insertion point in the last paragraph, just after the last occurrence of the variable.
Page 132 2 Select ShortName in the Variables scroll list and click Edit Deﬁnition. 3 Enter Lab in the Deﬁnition text box and click Change. 4 Click Done, and then click Done again. FrameMaker 7.0 replaces Labrador with Lab throughout the article.
Page 133 File > Import > Formats command. This is a useful way to ensure consistency in a family of documents. Using the Thesaurus The FrameMaker 7.0 Thesaurus provides you with alternate words that have a similar meaning to the selected word. In this part of the lesson, you’ll replace the word faithfulness with a synonym from the Thesaurus.
Page 134 LESSON 6 Document Editing 3 The Thesaurus dialog box appears. It contains several deﬁnitions for faithfulness and a list of synonyms for each deﬁnition. 4 Click the word loyalty in the ﬁrst Synonyms list. The Thesaurus dialog box now contains the deﬁnition and synonyms for loyalty. Before you decide to use loyalty, you’ll try a word of your own.
Page 135 ADOBE FRAMEMAKER 7.0 Classroom in a Book Unfortunately, companionship doesn’t seem close enough to the meaning you intend, so you’ll use loyalty instead. 8 In the Thesaurus dialog box, choose loyalty from the Word pop-up menu. (The words you’ve looked up recently appear in the pop-up menu.) 9 Click Replace.
Page 136 • A personal dictionary contains words, that aren’t in the main dictionary, that you want FrameMaker 7.0 to allow when it checks any document on your computer. You can add and delete words in this dictionary.
Page 137 The suggested correction is the right one, so you’ll accept it. 5 Click Correct. Next, FrameMaker 7.0 stops at the repeated words of of and suggests that only one of the words is necessary. This is a typing error rather than a spelling error.
Page 138 Corrections text box, and then edit the word to dog walk. Now FrameMaker 7.0 stops at furriness. 9 Enter fur in the Correction text box and click Correct. 10 FrameMaker 7.0 ﬁnds two spaces in a row and suggests replacing them with a single space. 11 Click Correct.
Page 139 ADOBE FRAMEMAKER 7.0 Classroom in a Book Because FrameMaker 7.0 ﬁnds no more words that aren’t in its dictionaries, Spelling OK now appears in the Spelling Checker dialog box. 13 Close the Spelling Checker dialog box. Viewing the ﬁnished article with graphics You’ve ﬁnished editing the article, so now you’ll redisplay the graphics.
Page 140 A personal dictionary contains words that aren’t in the main dictionary, but that you want FrameMaker 7.0 to allow when it checks a document. You can add and delete words in this dictionary. A document dictionary contains words that aren’t in the main dictionary or personal dictionary, but that you want FrameMaker 7.0 to allow in the current document.
Page 141 Tables You can use tables to organize information and to make it attractive and easy to understand. FrameMaker 7.0 documents contain table formats that determine the appearance of tables. You can store table formats in a document’s Table Catalog and reuse them as needed.
Page 142 LESSON 7 Tables In this lesson, you’ll learn how to do the following: • Insert an empty table. • Fill in the contents of a table. • Add rows and columns to a table. • Resize columns. • Rearrange rows and columns. •...
Page 143 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 Enter 12 in the Page Number text box and click Go. Page 12 of the document appears. displayed–to show more detail in the image. A low-res- olution image doesn't have as much data to render the same level of detail.
Page 144 LESSON 7 Tables This document contains two table formats, Format A and Format B. Neither of the table formats exactly meets your needs, so you’ll choose one and modify it. 8 Select Format A in the Table Format scroll list. 9 Enter 3 in the Columns text box and 2 in the Body Rows text box.
Page 145 ADOBE FRAMEMAKER 7.0 Classroom in a Book Filling in the table Now you’ll ﬁll in the heading row and the body rows. You won’t need a title for this table, so you’ll remove it later. 1 Click in the ﬁrst heading cell and type Image Size.
Page 146 LESSON 7 Tables To move ahead or back one row in the same column, do one of the following: press Control+Alt+Tab or Control+Alt+Shift+Tab (Windows); press Control+Tab or Control+Tab+Shift (Mac OS); press Meta+n or Meta+p (UNIX). 5 Type Newspaper, press Tab, and type 80 to complete the second body row. Table 1: Line Screen Image Size...
Page 147 ADOBE FRAMEMAKER 7.0 Classroom in a Book Now you’ll add a column. 4 With the insertion point still in the last column, choose Table > Add Rows or Columns. 5 Select Add 1 Column, choose Right of Selection from the pop-up menu, and click Add.
Page 148 LESSON 7 Tables 7 Click in the ﬁrst body cell below the new heading and type 350. 8 Click in the next empty body cell in the current column and type 160. 9 Click in the last body cell in the current column and type 266. Table 1: Line Screen Resolution...
Page 149 ADOBE FRAMEMAKER 7.0 Classroom in a Book The column of cells has been removed from the table. Table 1: Resolution Image Size Publication (ppi) 5 x 5 in. Art book Newspaper Magazine Note: If the screen display needs redrawing, press Control+l (lowercase L).
Page 150 LESSON 7 Tables 9 In the Cut Table Cells dialog box, select Remove Cells from Table and click Cut. Table 1: Resolution Line Screen Image Size Publication (ppi) (lpi) Newspaper Magazine 10 Click anywhere in the bottom row. 11 Choose Edit > Paste. 12 Select Insert Below Current Rows and click Paste.
Page 151 ADOBE FRAMEMAKER 7.0 Classroom in a Book To select a single cell, you can Control-click the cell (Windows and UNIX) or Option- click it (Mac OS). Notice that the cursor changes into a resizing arrow ( ) when it rolls over the selection handle, which appears on the cell’s right edge at its middle vertical point.
Page 152 LESSON 7 Tables 2 Choose Default Font from the Properties pop-up menu. (In Windows, you can just click the Default Font tab at the top of the Paragraph Designer.) 3 Change the Family to Myriad-Roman (Windows) or Myriad (Mac OS and UNIX), the Size to 8, and the Weight to Bold.
Page 153 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 In the Paragraph Designer, change the Family to Myriad-Roman (Windows) or Myriad (Mac OS and UNIX), the Size to 8, and then click Update All. Table 1: Resolution Line Screen Image Size...
Page 154 LESSON 7 Tables The text in these cells is centered. Now you’ll store this style as a new format. 11 Choose New Format from the Commands pop-up menu. 12 Enter CellBodyCenter in the Tag text box. 13 Make sure that both options, Store in Catalog and Apply to Selection, are selected and click Create.
Page 155 ADOBE FRAMEMAKER 7.0 Classroom in a Book 15 Save the document. Resizing columns Now that the text formats are ﬁnished, you’ll resize the columns. 1 Drag from the ﬁrst cell in any row to the last to select an entire row.
Page 156 LESSON 7 Tables 4 Drag a selection handle on the right side of the column to widen the column slightly. Table 1: Line Image Resolution Publication Screen (ppi) Size (lpi) 5 x 5 in. Newspaper Magazine Art book The third and fourth columns are also too narrow. You’ll resize them so that the two columns are the same width.
Page 157 ADOBE FRAMEMAKER 7.0 Classroom in a Book Changing the table format Like paragraph and character formats, you change table formats in a designer dialog box (the Table Designer). Like the Paragraph Designer, the Table Designer contains several groups of properties.
Page 158 LESSON 7 Tables 5 If the Basic properties aren’t displayed in the Table Designer, choose Basic from the Properties pop-up menu. 6 In the Title Position area choose No Title from the pop-up menu and click Update All. The title is removed from the table. results.
Page 159 ADOBE FRAMEMAKER 7.0 Classroom in a Book Changing table ruling The table’s ruling (currently a thin line around the table and between body rows, and a double line between the heading and the body) is determined by the table format’s Ruling properties, which let you choose from a variety of ruling patterns.
Page 160 LESSON 7 Tables The bottom border is thick enough, but the color is too dark. You’ll create your own ruling style that uses a different color. Image Resolution Line Screen Publication (ppi) (lpi) Size 5 x 5 in. Newspaper Magazine Art book 6 With the insertion point still in the table, choose Table >...
Page 161 ADOBE FRAMEMAKER 7.0 Classroom in a Book 10 Close the Custom Ruling and Shading dialog box. 11 Choose ThickBrown from the Bottom pop-up menu of the Table Designer. 12 Click Update All. 13 Save the document. Changing table shading The table’s shading is determined by the format’s Shading properties. The table doesn’t currently use any shading, but you’ll shade the heading row in the same color you used...
Page 162 LESSON 7 Tables 3 Click Update All. The heading row is now shaded. Image Resolution Line Screen Publication (ppi) (lpi) Size 5 x 5 in. Newspaper Magazine Art book 4 Close the Table Designer. The black text in the heading is hard to read against the brown background, so you’ll change the text to white.
Page 163 ADOBE FRAMEMAKER 7.0 Classroom in a Book Straddling table cells The contents of the ﬁrst body cell (5 x 5 in.) are intended to apply to all the rows, not just the ﬁrst one. To make this clear, you’ll make the ﬁrst cell in the column straddle all the others.
Page 164 1 As with paragraph and character formats, table formats are stored in a catalog (the Table Catalog). The Table Catalog appears in a scroll list in the Insert Table dialog box. 2 FrameMaker 7.0 tables include such elements as a title, rows, columns, heading rows, heading cells, body rows, body cells, rules, and shading.
Page 165 Customizing Tables discontinued businesses, net income from $75.9 million to $135.6 million, a gain nue, which includes whole plants, cut chase of The Exotic Tradesman, Inc. increased from $75.9 million to $135.6 Exotic flower revenue, which includes of 79 percent, and earnings per share rose flowers, seedlings and bulbs, grew 12 million, a gain of 79 percent, and earn- whole plants, cut flowers, seedlings and...
Page 166 LESSON 8 Customizing Tables In this lesson, you’ll learn how to do the following: • Import text into a table. • Change the paragraph format of table text. • Format body cells. • Indent text within table cells. • Apply custom ruling and shading to a table. You’ll also use some of the skills you learned in the previous lesson to move information in a table, resize columns, and set up a table’s basic design.
Page 167 ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 In the status bar, click the Next Page button ( ) to display page 2 of the annual report. You’ll re-create the table that appears at the bottom of the page. ASSETS...
Page 168 8 If the Unknown File Type dialog box appears, select Text in the scroll list and click Convert. 9 Select Convert Text to Table. The Encoding pop-up menu selects the appropriate option depending on whether you are running FrameMaker 7.0 on Windows, on a Mac OS, or on a UNIX system. 10 Click Import.
Page 169 ADOBE FRAMEMAKER 7.0 Classroom in a Book The data is stored as tab-delimited text. That is, each paragraph represents a row of the table, and tabs separate the contents of one cell from another. 12 In the Treat Each Paragraph As area, make sure these options are selected: A Row with Cells Separated By, and Tabs.
Page 170 LESSON 8 Customizing Tables Formatting the imported table data Next you’ll change the paragraph format of the table headings. 1 Click in the heading cell that contains the words Fiscal Year. 2 Choose Format > Paragraphs > Designer. 3 Choose Default Font from the Properties pop-up menu. (In Windows, you can just click the Default Font tab at the top of the designer.) 4 Change the Family to Myriad-Roman (Windows) or Myriad (Mac OS and UNIX), the Size to 9, and the Weight to Bold.
Page 171 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 Drag from inside the cell that contains the text Fiscal Year through the border of the next cell and then back again to select just the one cell. (You can tell that the cell is selected because the entire cell is highlighted, rather than just the text in it, and because a selection handle appears at the right side of the cell.)
Page 172 LESSON 8 Customizing Tables 9 Choose New Format from the Commands pop-up menu. 10 Enter CellHeadingRight in the Tag text box. 11 Make sure that both options, Store in Catalog and Apply to Selection, are selected, and click Create. The current paragraph’s tag changes to CellHeadingRight, and the CellHeadingRight format is added to the Paragraph Catalog.
Page 173 ADOBE FRAMEMAKER 7.0 Classroom in a Book Formatting body cells Next you’ll format the table’s body cells. 1 Click in the ﬁrst body cell (the cell that contains Current assets). 2 In the Paragraph Designer, choose Default Font from the Properties pop-up menu.
Page 174 LESSON 8 Customizing Tables 6 In the Tab Stops area, click Edit. 7 Enter 10 pt in the New Position text box. 8 Make sure that the Alignment is set to Left and that the Leader is set to None. Then click Continue.
Page 175 ADOBE FRAMEMAKER 7.0 Classroom in a Book 11 Choose New Format from the Commands pop-up menu. 12 Enter RowLabel in the Tag text box. 13 Make sure that both options, Store in Catalog and Apply to Selection, are selected. Then click Create.
Page 176 LESSON 8 Customizing Tables Formatting the table title You’ll change one more paragraph format—the table title. You’ll remove the autonumber, left-align the title, and change it to uppercase. 1 Click in the table title and type Assets. Note: You can also insert a system variable, Table Continuation, after the last word in a title. If the table continues to the next page, the title will indicate that it is continued from the previous page.
Page 177 ADOBE FRAMEMAKER 7.0 Classroom in a Book 5 Choose Default Font from the Properties pop-up menu. 6 Change the Family to Myriad-Roman (Windows) or Myriad (Mac OS and UNIX) and the Size to 11. Then choose Uppercase from the pop-up menu.
Page 178 LESSON 8 Customizing Tables 3 Change the Space Above to 20 and the Top cell margin to 4. 4 Click Update All. ASSETS FISCAL YEAR 2002 2001 2000 1999 Current assets: Cash & cash 203,461 146,992 89,557 72,429 equivalents Short-term 157,700 90,853 55,650...
Page 179 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Drag from the heading cell that contains the text 2002 to the rightmost heading cell. The four cells are selected. FISCAL YEAR 2002 2001 2000 1999 4 Choose Table > Resize Columns.
Page 180 LESSON 8 Customizing Tables 9 Choose Table > Straddle. The text now spans two cells. FISCAL YEAR 2000 1999 Using tabs in table cells Earlier in this lesson, you added tab stops to the RowLabel paragraph format that’s used for the labels at the left side of each body row. You’ll use these tab stops now. 1 Click at the beginning of the second row label (the one that contains the text Cash &...
Page 181 ADOBE FRAMEMAKER 7.0 Classroom in a Book Deﬁning ruling styles To make the table appear with the ruling called for in the design, create two ruling styles. 1 Choose Table > Custom Ruling & Shading. The available ruling styles appear in the Apply Ruling Style scroll list.
Page 182 LESSON 8 Customizing Tables Setting table ruling Now you’re ready to set up the table ruling. 1 Choose View > Borders to hide the borders. Without the borders showing, you’ll be able to see the effect of your changes more clearly. 2 Make sure the insertion point is in the table.
Page 183 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Click Update All. The ruling between the row FISCAL YEAR and the row containing the years is removed, and the ruling between them and the body cells is replaced with the TableTop ruling you created.
Page 184 LESSON 8 Customizing Tables ASSETS FISCAL YEAR 2002 2001 2000 1999 Current assets: Cash & cash equivalents 203,461 146,992 89,557 72,429 Short-term investments 157,700 90,853 55,650 47,005 Accounts receivable 101,006 72,448 35,543 30,451 Inventories 49,349 30,557 20,512 15,627 Deferred income taxes 32,544 12,953 6,430...
Page 185 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 In the To Selection area, select Top, but turn off the other options. 5 At the bottom of the dialog box, make sure the Custom Cell Shading option is off, and click Apply.
Page 186 LESSON 8 Customizing Tables 10 In the Custom Ruling and Shading dialog box, click Apply. 11 Click outside of the table to deselect the cells. ASSETS FISCAL YEAR 2002 2001 2000 1999 Current assets: Cash & cash equivalents 203,461 146,992 89,557 72,429 Short-term investments...
Page 187 Moving on You’ve completed this lesson. For in-depth information about tables, see Chapter 6, “Tables,” in the Adobe FrameMaker 7.0 User Guide. For information about ﬁle formats, see Chapter 18, “Importing, Linking, and Exporting,” in the Adobe FrameMaker 7.0 User Guide.
Page 188 LESSON 8 Customizing Tables Review questions 1 What is tab-delimited text? 2 How do you remove autonumbering, such as in the heading of a table? 3 What are two ways to resize columns? 4 How do you make the contents of one cell straddle two or more cells? 5 How do you insert tabs in cells? 6 What is the difference between the normal ruling and shading you can apply from the Table Designer and the custom ruling and shading you can apply from the Custom Ruling...
Page 189 Intrigued? I Nightingales, they are the descendants of You can draw illustrations in FrameMaker 7.0 or import them. When you need to keep an illustration with particular document text, you place the illustration in an anchored frame that’s positioned in the column of text or in the page margin.
Page 190 1 If necessary, copy the Lesson09 folder from the FrameMaker 7.0 Classroom in a Book CD and start FrameMaker 7.0. 2 If FrameMaker 7.0 is not in standard mode, choose File > Preferences > General, and then select FrameMaker from the Product Interface pop-up menu.
Page 191 ADOBE FRAMEMAKER 7.0 Classroom in a Book Each graphic in the document is in an anchored frame; that is, a frame attached to the text. This means that when you edit the text, the frame and the graphic in it move with the text.
Page 192 You could create the anchored frame and then import the graphic into it, but you’ll usually ﬁnd it faster to import the graphic at the insertion point. FrameMaker 7.0 will create the anchored frame for you.
Page 193 (144), so the graphic appears at half of its full size. FrameMaker 7.0 supports import and export of many types of graphics ﬁle formats, including SVG and movies. For more information about ﬁle formats, see Chapter 18,...
Page 194 LESSON 9 Anchored Frames and Graphics The imported graphic appears in an anchored frame below the empty paragraph. Handles appear around the anchored frame to indicate that the frame is selected. Also, an anchor symbol ( ) appears at the insertion point, although it’s hard to see here at the beginning of the line.
Page 195 ADOBE FRAMEMAKER 7.0 Classroom in a Book 14 Drag the top-left handle of the anchored frame until the edges of the anchored frame line up with the edges of the graphic. 15 Drag the bottom-right handle of the anchored frame until the edges of the anchored frame line up with the edges of the graphic.
Page 196 LESSON 9 Anchored Frames and Graphics 18 Change the Distance above Baseline to 0 (zero) and click Edit Frame. The anchor moves to the bottom of the anchored frame. from the Kailua Pier keep an eye out for some of these sights. Kailua Bay is located in the heart of Downtown.
Page 197 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Make sure the Custom option is still set to 144 dpi and click Set. You could change the properties of the anchored frame as you did in the previous section. This time, though, you’ll use a shortcut that places the anchored frame into the paragraph and resizes the anchored frame so the graphic just ﬁts inside it.
Page 198 LESSON 9 Anchored Frames and Graphics 5 Click Import and then click Set. The graphic appears in an anchored frame below the heading. An anchor symbol ( ) appears at the end of the heading. Elsewhere Along Alii Drive Anchor symbol The graphic is wider than the column, and is cropped by the column.
Page 199 ADOBE FRAMEMAKER 7.0 Classroom in a Book 9 Drag the top-left handle of the anchored frame down and to the right until the edges of the anchored frame line up with the edges of the graphic. public saltwater 10 Drag the bottom-right handle of the anchored frame up and to the left until the edges of the anchored frame line up with the edges of the graphic.
Page 200 LESSON 9 Anchored Frames and Graphics 5 In the Import Graphic Scaling dialog box, verify or enter 144 in the custom dpi value box. Then click Set. The graphic appears in an anchored frame below the text. The scenic turnout at the 82-mile marker overlooks Kiholo Bay.
Page 201 ADOBE FRAMEMAKER 7.0 Classroom in a Book 10 Choose Side Closer to Page Edge from the Side pop-up menu, and then click Edit Frame. The graphic moves to the left edge of the column. Next, you’ll move the anchored frame down to align the graphic’s text with the line of text that contains the anchor symbol.
Page 202 LESSON 9 Anchored Frames and Graphics 2 In the right column on page 1, click just to the left of Makalawena Beach, which appears in blue. If you’re looking for a stunning secluded beach and don’t mind walking for 15–20 minutes, Makalawena Beach (described in...
Page 203 ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 Click just to the left of Kona Coffee in the ﬁrst sentence of coffee information. Of all the products produced on the Big Island, none is more well known or has received more accolades than Kona Coffee.
Page 204 LESSON 9 Anchored Frames and Graphics 10 Enter -11 (type a hyphen, then the number eleven) in the Distance above Baseline text box to move the frame down 11 points. Then click Edit Frame. none is more well known or has received more accolades than Kona Coffee.
Page 205 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Click on the second coffee mug to select it. (Click inside the frame, not on the frame’s border.) Notice that the handles on the graphic appear inside the border of the anchored frame.
Page 206 LESSON 9 Anchored Frames and Graphics The appropriate graphic now appears in the frame. Good Kona coffee will set you back $15 or more per pound. Believe it or not, sur- prisingly little profit is made at that price. Coffee tours are available from many growers.
Page 207 6 Choose Graphics > Scale, enter 69 in the Factor text box to scale it to 69 percent of its current size, and click Scale. Note: FrameMaker 7.0 allows you to scale or resize an imported graphic relative to the original size of the original graphics ﬁle.
Page 208 7 In the Tools palette, click the text line tool ( ). This tool lets you create a single line of text that FrameMaker 7.0 treats independently from other text. You can apply character formats to this kind of text, but not paragraph formats.
Page 209 ADOBE FRAMEMAKER 7.0 Classroom in a Book 8 Click inside the anchored frame and type the letter B. Kohala Lava Desert Area ack on Highway 19 heading South, the large cluster of palms towards the ocean at the 79-mile marker surround a large freshwater pond 9 Close the Tools palette.
Page 210 Adding motion pictures to your documents can enhance them. In the last lessons of this Classroom in a Book, you’ll learn to develop publications for the Adobe Acrobat, HTML, and other formats. Multimedia is an exciting component of designing for these uses.
Page 211 Note: Don’t rotate the movie. You won’t be able to play it until you return it to its original orientation. For more information, see “Using OLE (Windows)” in Chapter 18 of the Adobe FrameMaker 7.0 User Guide. When you print a document containing an object, only the object’s title appears.
Page 212 You import a QuickTime® movie in the same way that you import other graphics. On the Mac OS, Flash and other types of media ﬁles must be converted to one of the QuickTime output formats in order for Adobe FrameMaker 7.0 to recognize them for import into a document.
Page 213 Moving on You’ve completed this lesson. For in-depth information on anchored frames, see Chapter 10, “Anchored Frames,” in the Adobe FrameMaker 7.0 User Guide. For in-depth information on importing graphics, see Chapter 18, “Importing, Linking, and Exporting,” in the Adobe FrameMaker 7.0 User Guide.
Page 214 5 A drop cap is a large capital letter set into a piece of body text. It usually occurs at the beginning of a section of text. 6 The text line tool lets you create a single line of text that FrameMaker 7.0 treats independently from other text.
Page 215 (for example, See “Installing” on page 7). Later, if page numbers or headings change when you edit the source documents, FrameMaker 7.0 can automatically update the cross- references. FrameMaker 7.0 also rearranges and renumbers footnotes as...
Page 216 CD-ROM. An alert message tells you that the document contains unresolved cross-references. This means that FrameMaker 7.0 can’t update at least one cross-reference in the document because it can’t ﬁnd the source of the cross-reference. You’ll ﬁx this problem later.
Page 217 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Go to page 4 of Ref1.fm. 4 In the left column, click at the end of the ﬁrst paragraph, as shown. Finally, dismount and run a 26.2 mile mar- athon. All this done under the tropical Sun.
Page 218 LESSON 10 Cross-References and Footnotes 7 Select Heading1 located in the Paragraph Tags scroll list. The text of all the Heading1 paragraphs appears in the Paragraph scroll list. 8 Select South of Kailua-Kona located in the Paragraphs scroll list. Next, you specify the format for the cross-reference, which you choose from the Format pop-up menu.
Page 219 1 Double-click the cross-reference you just inserted. The Cross-Reference dialog box appears. 2 At the top-right of the dialog box, click Go to Source. FrameMaker 7.0 displays page 5, which contains the source heading. 3 Choose View > Text Symbols to display the marker symbol ( ) that appears at the beginning of the heading.
Page 220 LESSON 10 Cross-References and Footnotes The marker symbol is difﬁcult to see because it’s at the beginning of the paragraph. You can conﬁrm that it’s there by zooming to 400%. Inserting an external cross-reference The cross-reference you inserted was to a heading in the same document. Now you’ll insert an external cross-reference, that is, a cross-reference to a heading in a different document.
Page 221 ﬁle name of the external source. 11 Save both documents. Now that the cross-reference is inserted and saved, FrameMaker 7.0 will update its text and page number automatically whenever you print or open the ﬁle.
Page 222 LESSON 10 Cross-References and Footnotes 4 In the Deﬁnition text box, place the insertion point at the very beginning or left of the <$paratext> building block. Note: In Windows and on UNIX systems, the backslash sequences in the Deﬁnition text box indicate curved quotation marks.
Page 223 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Click once on the <Emphasis> building block at the bottom of the Building Blocks list. 8 Select the remainder of the deﬁnition (on page\ <$pagenum>), then press Backspace (Windows) or Delete (Mac OS).
Page 224 LESSON 10 Cross-References and Footnotes 9 Click Add. The new cross-reference format (Chapter) appears in the Formats scroll list. 10 Click Done in the Edit Cross-Reference dialog box, then click Done in the Cross- Reference dialog box itself. 11 Save the document. Using the new cross-reference format Now you’ll use the cross-reference format you just created.
Page 225 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Click Insert. The cross-reference appears at the insertion point. 8 Type a period and press the spacebar. 9 Save the document. Inserting a spot cross-reference Spot cross-references refer to an individual word or phrase in a paragraph, rather than to an entire paragraph.
Page 226 LESSON 10 Cross-References and Footnotes 4 Enter in the Marker Text box, or drag to select the actual text to White Sands Beach make it appear in the Marker Text area, then click New Marker. 5 The marker symbol ( ) now appears at the insertion point. (If the marker symbol isn’t visible, choose View >...
Page 227 Markers scroll list. Notice that the Cross-Reference Markers scroll list contains the text of two markers—the one that you just inserted and another one that FrameMaker 7.0 inserted for you when you inserted the paragraph cross-reference earlier in this lesson.
Page 228 LESSON 10 Cross-References and Footnotes When you opened Ref1.fm at the beginning of this lesson, an alert message warned you that this document contained unresolved cross-references. You’ll ﬁx this problem next. 1 In Ref1.fm (not Ref2.fm), choose Edit > Update References. 2 Select All Cross-References and click Update.
Page 229 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 In the Total of Unresolved Cross-References scroll list, click Ref2.fm. The text below the scroll list tells you that there are no unresolved cross-references to Ref2.fm. 4 In the Total of Unresolved Cross-References scroll list, click Current. The text below the scroll list tells you that one of the internal cross-references is unresolved.
Page 230 LESSON 10 Cross-References and Footnotes 6 Do one of the following: • (Windows) Click Cancel. • (Mac OS and Unix) Click Done. 7 Save Ref2.fm and close the ﬁle. 8 Save Ref1.fm, but do not close the ﬁle. Inserting footnotes Next you’ll add two brief footnotes to the text.
Page 231 9 Choose Special > Footnote again to move the insertion point back into the body text. 10 Save the document. Online Help and the Adobe FrameMaker 7.0 User Guide (Chapter 7) provide information on creating one footnote with multiple references or multiple references to one footnote.
Page 232 LESSON 10 Cross-References and Footnotes First you’ll change the footnote numbering. 1 Choose Format > Document > Numbering. 2 Choose Footnote from the top pop-up menu. 3 Click Start Over on Each Page, then choose Custom from the Format pop-up menu. In Windows and on UNIX systems, the Custom Numbering dialog box contains \d and \D.
Page 233 The reference page contains several reference frames. The ﬁrst one contains the footnote separator line. When you insert the ﬁrst footnote in a column, FrameMaker 7.0 uses this reference frame to determine how much space to leave between the body text and the footnote.
Page 234 LESSON 10 Cross-References and Footnotes Making footnotes span columns In the sample you’ve been working with, each footnote appears at the bottom of the column that contains the footnote reference. By changing the paragraph format for the footnote, you’ll make the footnotes span the columns. 1 Click in a footnote at the bottom of a page.
Page 235 You’re ﬁnished with inserting cross-references and footnotes. Moving on You’ve completed this lesson. For in-depth information on cross-references and footnotes, see Chapter 7, “Cross-References and Footnotes,” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 What are some of the differences between a paragraph cross-reference and a spot cross-...
Page 236 LESSON 10 Cross-References and Footnotes Answers 1 A paragraph cross-reference refers to the text of an entire paragraph; a spot cross- reference refers to a location within a paragraph. Inserting a paragraph cross-reference places a marker at the source automatically; you must insert a marker manually at the source before you insert a spot cross-reference.
Page 237 Books You can group separate FrameMaker 7.0 documents into one book. This grouping lets you generate a single table of contents or index for the documents, and it greatly simpliﬁes printing, numbering, cross- referencing, and formatting.
Page 238 You’ll begin by familiarizing yourself with the ﬁnished version of the Press.book ﬁle. 1 Choose File > Open > Lesson11 > Finished > Press.book. The default mode is to display the chapters as Adobe FrameMaker 7.0 formatted ﬁle names. A. File names in .fm mode B. Display Heading Text button C.
Page 239 ﬁles from the CD-ROM. 2 Choose File > New > Book. 3 Click Yes when FrameMaker 7.0 displays an alert message asking if you want to add Chapter1.fm to the new book. A book window appears showing the book’s contents, so far only Chapter1.fm (the ﬁle...
Page 240 LESSON 11 Books When you’re working in a book window, the menu bar contains only commands appropriate for books. For example, the File menus for a book and for a document contain somewhat different commands. Main ﬁle menu when a book is the active ﬁle. Note: On UNIX systems, the book menu bar appears as part of the book window.
Page 241 ADOBE FRAMEMAKER 7.0 Classroom in a Book Adding documents to the book Your book will eventually contain a table of contents, a preface, and three chapters. You’ll add another chapter now. 1 Choose Add > Files. 2 Navigate to the folder containing the chapter ﬁles; if necessary, select Chapter2.fm and click Add.
Page 242 LESSON 11 Books Notice that the preface appears at the bottom of the list in the book window instead of at the beginning where it should be. You can ﬁx that easily. 4 Select Preface.fm in the book window and drag it above Chapter1.fm. 5 You can rearrange one or more ﬁles in a book window by selecting them and dragging them where you want them to appear in the book.
Page 243 ADOBE FRAMEMAKER 7.0 Classroom in a Book Notice that each chapter is numbered Chapter 1 and begins on page 1. When you update the book later in the lesson, the chapter and page numbers will be renumbered correctly. Chapter 1: Getting Output Proo ng, pre ight, and le hand-off are three key steps in the nal production cycle.
Page 244 Include scroll list on the right. When you set up a table of contents, you decide which tags to include in it. FrameMaker 7.0 will look in the ﬁles of the book for any text that’s formatted with these tags. When it ﬁnds a paragraph formatted with one of the tags, FrameMaker 7.0 copies the text into the table of contents.
Page 245 (TOC indicates that the ﬁle is a table of contents.) The PressTOC.fm ﬁle doesn’t actually exist until FrameMaker 7.0 generates it (meaning that FrameMaker 7.0 gathers the paragraphs tagged with the formats you want included (ChapterTitle, Heading1, and PrefaceTitle) and puts them into a new ﬁle called PressTOC.fm).
Page 246 At the same time, FrameMaker 7.0 updates the chapter numbering, page numbering, and cross-references in the book. Messages appear in the status bar at the bottom of the book window as FrameMaker 7.0 examines each ﬁle in the book. After a few moments, the table of contents appears. Initially, the table of contents uses the page layout of the ﬁrst document in the book (the preface).
Page 247 If you had placed a document in the book folder that was already named PressTOC.fm and that already contained deﬁnitions for the TOC formats, FrameMaker 7.0 would have used that document for the table of contents instead of creating a new one. In this way, you can use a template to speed up formatting a generated ﬁle.
Page 248 All three chapters are now numbered correctly. Fixing the pagination The table of contents shows you how FrameMaker 7.0 has paginated the book. Notice that the chapter titles for Chapter 2 (Planning for Commercial Printing) and Chapter 3 (Getting Output) incorrectly begin on page 1. FrameMaker 7.0 does not number the pages consecutively in a book unless you tell it to.
Page 249 ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 Select Chapter2.fm and Chapter3.fm in the book window, then do one of the following: • (Windows and UNIX) Right-click in the book window. • (Mac OS) Hold down Control and click in the book window.
Page 250 LESSON 11 Books 9 Click in Chapter3.fm, and change the title of this chapter from Getting Output to Good- Looking Output. Chapter 3: Good-Looking Output Proofing, preflight, and file hand-off are three key steps in the final production cycle. This chapter dis- cusses how these tasks influence the success of your output.
Page 251 ADOBE FRAMEMAKER 7.0 Classroom in a Book Changing the layout The preface and chapters in the book use a side-head area at the left side of each page. To make the TOC consistent with the rest of the book, you’ll apply the same layout.
Page 252 LESSON 11 Books Adding a title Before you format the entries in the table of contents, you’ll add a title. 1 Click outside the frame to deselect it and then click at the beginning of the ﬁrst paragraph of the table of contents (Introduction). 2 Press Return and then press the Up Arrow key to place the insertion point in the new empty paragraph above Introduction.
Page 253 The tag of the title you just typed is changed to ContentsTitle (as shown in the status bar), and the format is stored in the Paragraph Catalog. When you generate the table of contents again, FrameMaker 7.0 will update only the paragraphs whose tags end in TOC. The title will remain because the tag you typed (ContentsTitle) doesn’t end in TOC and because the paragraph appears at the start of the...
Page 254 LESSON 11 Books • (Mac OS and UNIX) Adobe Garamond, Weight Semibold. 10 Click Update All to apply the changes to the title and to update the format in the catalog. Table of Contents Introduction iii Color and Commercial Printing 1...
Page 255 Formatting a generated ﬁle takes some time, but you need to do it only once for the book because FrameMaker 7.0 reuses your formatting each time you generate the ﬁle. You can also use the formatted table of contents from one book as a template for others, so the investment you make in formatting a table of contents pays off quickly.
Page 256 6 In the Paragraph Designer, Change the Family to: • (Windows) AGaramond-Semibold, Weight Regular. • (Mac OS and UNIX) Adobe Garamond, Weight Semibold. 7 Click Update All. All three chapter titles change. 8 Display the Basic properties in the Paragraph Designer.
Page 257 ADOBE FRAMEMAKER 7.0 Classroom in a Book 11 Display the Default Font properties in the Paragraph Designer. 12 Change the Family to Myriad-Roman (Windows) or Myriad (Mac OS or UNIX), the Size to 10, and click Update All. 13 Display the Basic properties again, change Line Spacing to 14, and click Update All.
Page 258 LESSON 11 Books The formatting bar contains several formatting pop-up menus and tab wells that you can use to set some paragraph properties. You’ll use the tab wells. B C D A. Left-aligned tab well B. Centered tab well C. Right-aligned tab well D. Decimal- aligned tab well 3 Click anywhere in the ﬁrst entry for Chapter 1, The properties of color.
Page 259 Changes such as these affect the contents of entries rather than their formats. For this reason, you won’t be using the Paragraph Designer to make the changes. Instead, FrameMaker 7.0 provides a special place to edit the contents of TOC entries: a reference page. 1 Choose View > Reference Pages.
Page 260 Backspace to delete the <$pagenum> building block and the space before it. This instructs FrameMaker 7.0 to place only the text of the preface title in the table of contents. 4 Press the Down Arrow key until the insertion point is in the last paragraph (tagged ChapterTitleTOC).
Page 261 You’ve completed this lesson. For in-depth information about books, tables of contents, and other generated lists such as lists of ﬁgures and lists of tables, see Chapter 14, “Tables of Contents and Indexes,” and Chapter 15, “Books,” in the Adobe FrameMaker 7.0 User Guide.
Page 262 Include Paragraphs Tagged scroll list? 6 How do you control the pagination of a ﬁle in a book? 7 When you add a title to a table of contents, why doesn’t FrameMaker 7.0 overwrite it when it updates the ﬁle?
Page 263: Table Of Contents
Indexes Index Color proof See also Separations checking, 54 Fixed costs, 33 Additive color model, 7 contract, 44, 54 Flat, 24 separation-based, 44 Flexography, 26 Color separations. See Form, 24 Binding, 24 Separations Frequency modulation (FM) Bitmap image Color space, 8 screening, 18 defined, 13 Color value, 6...
Page 264 LESSON 12 Indexes This lesson uses a version of the book ﬁle you created in the previous lesson. If you want to see completed versions of the sample ﬁles, open the Finished folder in the Lesson12 folder. In this lesson, you’ll learn how to do the following: •...
Page 265 The dialog box that appears is already set up for a standard index. 4 Make sure that Create Hypertext Links is selected so that FrameMaker 7.0 will include a hypertext link with each index entry. You’ll use this feature later to display the source of an index entry by clicking the entry’s page number.
Page 266 LESSON 12 Indexes Note: In Windows and UNIX systems, the index is minimized. Open the minimized window to see its contents. Additive color model 7 Binding 24 Bitmap image defined 13 resolution of 15 tonal range in 15 Bleed, checking 50 Blueline 46 Chroma 6 CMS.
Page 267 ADOBE FRAMEMAKER 7.0 Classroom in a Book 1 In the index ﬁle, choose View > Master Pages to display the Right master page. 2 Click in the main text frame and choose Format > Customize Layout > Customize Text Frame.
Page 268 LESSON 12 Indexes The layout changes throughout the index. The page numbering is incorrect. (You may need to scroll up to see that the ﬁrst page is numbered 1instead of 59, the next page in the book). You’ll ﬁx that next. 9 Return to the book ﬁle, select PressIX.fm, and choose Format >...
Page 269 ADOBE FRAMEMAKER 7.0 Classroom in a Book Adding a title Before you format the index entries, you’ll add a title. 1 Click at the beginning of the ﬁrst paragraph of the index (on the left side of the group title A) and press Return.
Page 270 Paragraph Catalog. Because FrameMaker 7.0 will replace only the paragraphs whose tags end in IX, the title will remain when you generate the index again as long as it is at the start of the text ﬂow.
Page 271 ADOBE FRAMEMAKER 7.0 Classroom in a Book 12 Change the Space Below Pgf to 18, then click Update All. Index matching 10 perception of 6 proofing 41, 42–47 screening 10 systems Additive color model 7 managing Binding 24 tints of 10 The title area would look nice if it spanned all three columns, so you’ll make that change...
Page 272 LESSON 12 Indexes 2 Click the running header/footer variable once in the footer text frame to select the variable. (You may need to scroll down to see the footer text frame.) Running H/F 1 If the footer appears as a gray bar rather than as text, click the Zoom In button ( ) in the status bar until the header appears as text.
Page 273: Binding 24
At this point, you’re ready to format the entries. Formatting the entries When you ﬁrst generated the index, FrameMaker 7.0 created and assigned paragraph tags to the entries. 1 Click in the ﬁrst index entry (whose text is Additive color model) and notice the tag that appears in the status bar: Level1IX.
Page 274 LESSON 12 Indexes 2 In the Paragraph Designer, display the Default Font properties. 3 Change the Family to Myriad-Roman (Windows) or Myriad (Mac OS and UNIX), the Size to 8, the Spread to 5, and click Update All. All the main entries are reformatted. Page numbers differ on different systems. Binding 24 Bitmap image defined 13...
Page 275 ADOBE FRAMEMAKER 7.0 Classroom in a Book 1 Click in the ﬁrst subentry under Bitmap image (the text of the subentry is deﬁned). 2 With the Advanced properties displayed in the Paragraph Designer, click Hyphenate twice to turn it off.
Page 276: Additive Color Model 7
LESSON 12 Indexes 4 Click Update All. The group titles are formatted. Additive color model 7 Binding 24 Bitmap image Group titles 5 Save the index. All that remains to be formatted are the page numbers for index entries. You’ll format them next.
Page 277: Properties Of
ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 In the status bar, click the Next Page button ( ) until the IX reference page is displayed. The reference page contains a text ﬂow tagged IX, which contains paragraphs that specify several aspects of the index’s appearance, including the format of the page numbers.
Page 278 This change will prevent bad line breaks after the entry text. The separators that FrameMaker 7.0 uses are stored on the IX reference page. 2 Choose View > Reference Pages.
Page 279 ADOBE FRAMEMAKER 7.0 Classroom in a Book • (Mac OS) Press Option+space. , 1, 2–3 Level2IX Symbols[\ ];Numerics[0];A;B;C;D;E;F;G;H;I;J;K;L;M;N;O;P;Q;R;S;T;U;V;W;X;Y;Z <$symbols><$numerics><$alphabetics> 6 In the Paragraph Designer, change the Family to Myriad-Roman (Windows) or Myriad (Mac OS and UNIX), the Size to 8, and the Spread to 5.
Page 280 LESSON 12 Indexes Preventing line breaks in page ranges The index still contains some bad line breaks. In a few entries, the line breaks between page numbers in a range. Bad line break in a page range The line breaks after the en dash (–) between numbers in a page range because the document allows line breaks at en dashes.
Page 281 ADOBE FRAMEMAKER 7.0 Classroom in a Book • (Mac OS) Delete the second dash and the space following it. Mac OS • (UNIX) Delete the second dash and the space following it. UNIX 3 Click Apply. The line no longer breaks at an en dash.
Page 282 LESSON 12 Indexes 1 In the book window, double-click Chapter1.fm to open the ﬁrst chapter. 2 Choose View > Text Symbols to display text symbols. 3 In the chapter’s status bar, click the Next Page button ( ) to display the second page of the chapter.
Page 283: Screening
ADOBE FRAMEMAKER 7.0 Classroom in a Book 10 In the chapter’s status bar, click the Previous Page button ( ) to redisplay the ﬁrst page of the chapter. 11 Click at the beginning of the heading The properties of color.
Page 284 LESSON 12 Indexes Editing index entries After you generate an index, you may ﬁnd errors in the index. For example: • An inconsistency may cause an incorrect entry. Page creep. See Perfect binding, 25 Pixel, 13 Pixels, 15 Platemaking, 21 Two entries should appear on one line.
Page 285 ADOBE FRAMEMAKER 7.0 Classroom in a Book Correcting an inconsistency First you’ll correct the spelling inconsistency. Page creep. See Perfect binding, 25 Pixel, 13 Pixels, 15 Platemaking, 21 Two entries should appear as a single entry. You’ll remove the s from the second entry so that the index will contain one entry for Pixel, with two page numbers.
Page 286 LESSON 12 Indexes Correcting a spelling error Next you’ll edit a marker to ﬁx a problem in a page range that results from a spelling error. Object-level overprinting, 12 Object-oriented graphic, 13 Offset lithography, 21–?? Offset litography, ??–24 Offsetting, 23 Spelling error You indicate a page range for an index entry by inserting two markers in the text.
Page 287 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 If the Marker dialog box is obscured, redisplay it. 4 Click between the t and o of litography in the Marker Text box. 5 Enter an h and click Edit Marker. 6 Save Chapter1.fm.
Page 288 <Emphasis> tells FrameMaker 7.0 to format the text that follows with the Emphasis character format (usually italics) stored in the Character Catalog of the index. <Default Para Font> tells FrameMaker 7.0 to change back to the paragraph’s default font. You’ll add a building block that suppresses the page number.
Page 289 1 When you ﬁrst add an index to a book ﬁle, does FrameMaker 7.0 automatically create that ﬁle on disk? 2 When you add a title to the index, how does FrameMaker 7.0 know not to update it as it does for all the other paragraphs?
Page 290 4 You should ﬁx index errors in the source document. Then when you generate and update the index again, the correction appears in the index. 5 FrameMaker 7.0 automatically creates and assigns these formats to the main index entries (Level1IX) and to subentries (Level2IX). By modifying the properties of these formats, you can quickly format the text of the index entries.
Page 291 Sienna If you’re preparing several versions of a document, each with minor differences, you can use a single FrameMaker 7.0 document for all the versions. When you later revise the contents, you’ll be revising all the versions at the same time. The one document can contain both conditional text and conditional graphics.
Page 292 LESSON 13 Conditional Text This lesson’s sample is a card that’s designed to be attached to ofﬁce furniture. The card already contains information about the ModuLine CEO ofﬁce chair. You’ll use conditional text to add information about a second model, the ModuLine Professional. When you’re ﬁnished, the two versions of the card will be contained in one document.
Page 293 ADOBE FRAMEMAKER 7.0 Classroom in a Book Finished.fm already contains information about both models of ofﬁce chairs. The information on the CEO ofﬁce chair is visible, and the information on the Professional ofﬁce chair is hidden. 2 Choose Special > Conditional Text.
Page 294 LESSON 13 Conditional Text Now the information on the Professional ofﬁce chair is visible, and the information on the CEO ofﬁce chair is hidden. Notice that some of the text is different, that the picture of the chair is different, and that the available coverings are different. The same document showing the Professional condition (left) and the CEO condition (right) 7 Click Show/Hide.
Page 295 (ModuLine CEO). The logo is selectable only on a special reference page, from which FrameMaker 7.0 copies it to this body page. Placing often-used graphics on a reference page and making them part of a format reduces ﬁle size because the graphic only needs to be copied into the document once.
Page 296 LESSON 13 Conditional Text • The colors and coverings at the bottom of the card are arranged in tables. Each color swatch in the table is in an anchored frame. ModuLine CEO High-Back Of ce Seat Model 225K Completely adjustable Ergonomically designed The CEO is our deluxe office chair with full lumbar support and adjustable seat angle, height, and backrest positions.
Page 297 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 Choose Underline from the Style pop-up menu and Blue from the Color pop-up menu. 5 Click Set. The new condition tag appears in the Conditional Text dialog box. 6 Click Edit Condition Tag again.
Page 298 LESSON 13 Conditional Text Adding conditional text Now you’re ready to add some conditional text. You’ll be selecting text as you work, so click the Zoom In button ( ) in the status bar whenever you want to magnify the document window contents.
Page 299 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 Now select Professional and the space before it. (Drag from the right of Professional back to the end of the word CEO.) Note: Be careful not to select the paragraph symbol ( ). If you accidentally make the paragraph symbol conditional, the next paragraph will run into the current one when you show only the CEO version of the card.
Page 300 LESSON 13 Conditional Text 11 Double-click Professional to move it to the Hide scroll list, and then click Set. The text that’s speciﬁc to the Professional version is now collapsed into a special marker ( ). When you edit a document that contains hidden conditional text, be careful not to delete these markers.
Page 301 ADOBE FRAMEMAKER 7.0 Classroom in a Book You’ll now show both conditions before adding more conditional text. 15 Click Show/Hide. Then click Show All and click Set. Adding a brief description Now you’ll add an entire paragraph of conditional text.
Page 302 LESSON 13 Conditional Text 5 In the Conditional Text dialog box, double-click Professional to move it to the In scroll list. Then click Apply. Adding a model number Next you’ll add the model number of the Professional chair. 1 Click at the end of the paragraph containing the model number, Model 225K. 2 Press the spacebar and then type 186P.
Page 303 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 In the Conditional Text dialog box, double-click Professional to move it to the In scroll list. Then click Apply. 7 Experiment with showing different conditions to make sure that the conditional text works the way you want.
Page 304 LESSON 13 Conditional Text Tagging text as you type If you need to work extensively with conditional text, you may ﬁnd it easier to use keyboard shortcuts to apply and remove condition tags. Next, you’ll use keyboard shortcuts to add conditional text to the body paragraph. 1 Click to place the insertion point at the end of the body paragraph that spans both columns.
Page 305 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Press Control+4, then type the letter P. The status bar prompt changes to the Professional tag. 8 Press Return. Now the Professional condition tag is applied at the insertion point. 9 Press the spacebar and type Available with or without armrests. Then type a period to end the sentence.
Page 306 LESSON 13 Conditional Text 1 Click the bottom border of the anchored frame to select the frame. Handles appear around the anchored frame. Note: Be sure you click at the edge of the anchored frame to select the frame and not the graphic.
Page 307 ADOBE FRAMEMAKER 7.0 Classroom in a Book 4 Choose Edit > Paste. Now the document contains two anchored frames. Don’t worry about their placement. When you display only one condition tag, the document will be formatted correctly. ModuLine Professional High-Back Office Seat...
Page 308 LESSON 13 Conditional Text 8 In the Imported Graphic Scaling dialog box, click 72 dpi to indicate the dots per inch for the graphic, and then click Set. The graphic of the Professional ofﬁce chair now appears in the left-hand anchored frame, replacing the original.
Page 309 ADOBE FRAMEMAKER 7.0 Classroom in a Book 9 Display the Graphics menu to make sure that Snap is turned off. If it’s not turned off, choose Graphics > Snap. 10 Drag the graphic a bit up and to the left until it’s no longer cropped.
Page 310 LESSON 13 Conditional Text 15 Experiment with showing different conditions to see how the conditional text and graphics work together. You can also turn off borders, text symbols, and condition indicators. ModuLine CEO ModuLine Professional High-Back Office Seat Low-Back Office Seat Model 225K Model 186P Completely adjustable...
Page 311 ADOBE FRAMEMAKER 7.0 Classroom in a Book When you make a table row conditional, the entire row disappears when you hide its condition. (If you were to apply a condition to the contents of a table cell instead of the row itself, the text would disappear when you hide the condition, but the empty table cell would remain.)
Page 312 LESSON 13 Conditional Text 6 Experiment with showing different conditions to see how the conditional table row works. When you’re ﬁnished, show all conditional text again. 7 Save the document. Saving versions of a conditional document When a conditional document is complete, you may want to create a separate document for each of the versions.
Page 313 9 Close the Conditional Text dialog box. Moving on You’ve completed this lesson. For in-depth information about conditional text, see Chapter 16, “Conditional Text,” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 What are the advantages of a conditional document?
Page 314 LESSON 13 Conditional Text Answers 1 A conditional document lets you work in a single source but different versions of the same document. This reduces redundancy and improves efﬁciency. 2 Condition indicators make it easy to see what text is in which condition. This reduces the chances of errors when editing.
Page 315 Hypertext commands let readers easily move around in a view-only document. FrameMaker 7.0 includes a robust set of hypertext commands that can turn a document into an online application. You can also save a document as a Portable Document Format (PDF) ﬁle, which...
Page 316 ﬁles. You’ll enhance the documents for online use by adding hypertext navigation buttons. Finally, you’ll convert the ﬁles to Portable Document Format (PDF) to compare this type of online distribution with FrameMaker 7.0’s built-in ability to create view-only hypertext documents.
Page 317 ADOBE FRAMEMAKER 7.0 Classroom in a Book This book ﬁle contains a table of contents, two chapter ﬁles, and an index. 2 Select Hyper1.fm in the book window by clicking it once. 3 Choose Add > Table of Contents. A dialog box appears to Set up TOC.
Page 318 LESSON 14 Hypertext and PDF Note: (Unix users, in order to invoke the Update functions in this lesson, you may need to copy Helvetica and Times from another location in your system into (Frame_path)/fminit/fontdir. Using a hypertext TOC and index You can now see how each TOC index entry is linked to its source.
Page 319 • (Windows) Control-Alt-click the entry. • (Mac OS) Control-Option-click the entry. • (UNIX) Control-right-click the entry. FrameMaker 7.0 opens Hyper1.fm and displays and selects the section heading that contains the hypertext marker (The Achievements of Nicola Tesla). to acquire magnetic properties, the opposite might The importance of Faraday’s discovery was that it...
Page 320: Pioneers In Electricity
LESSON 14 Hypertext and PDF Testing a cross-reference link First you’ll see how a cross-reference can be a hypertext link. 1 Double-click Hyper1.fm in the book window to open the ﬁrst chapter ﬁle. Pioneers in Electricity he phenomenon that Thales had observed and recorded in antiquity aroused the interest of many sci- entists through the ages.
Page 321 ADOBE FRAMEMAKER 7.0 Classroom in a Book FrameMaker 7.0 jumps to the source of this cross-reference entry—in this case, to the start of the section on Nicola Tesla on page 4. Formatting a hypertext cross-reference When you are creating a hypertext application for online use, it’s helpful to draw attention to objects that are links.
Page 322 LESSON 14 Hypertext and PDF The format for this cross-reference is called Heading & Page, whose deﬁnition is \‘<$paratext>\’ on page\ <$pagenum>. On the Mac OS, the format’s deﬁnition is this: “<$paratext>” on page\ <$pagenum>. This format uses a backslash-sequence for some special characters: •...
Page 323 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Click Done to close the Cross-Reference dialog box. All the cross-references in the document that use the Heading & Page format change to purple and underlined. (There are two of them, both on page 3.) away to the critical gap which extinguished the light.
Page 324: Otto Von Guericke
LESSON 14 Hypertext and PDF FrameMaker 7.0 locks the document, making it view-only, and activates hypertext links. 4 Lock each remaining document by clicking in a document, then clicking Make View- Only in the Hypertext dialog box. Leave the dialog box open.
Page 325 Adding navigation buttons A reader moves through a FrameMaker 7.0 hypertext system by scrolling, by using commands on the Navigation menu, by using commands on the context menu that appears after a right-click (a Control-click on the Mac OS), or by clicking specially prepared active areas.
Page 326 LESSON 14 Hypertext and PDF Preparing an active area To add a navigation bar, you’ll need to add graphics for the bar buttons to the master pages of the document. Adding a graphic to the master pages instead of to body pages is an easy way to make it appear on all the pages of the documents.
Page 327 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Drag the graphic to the upper right corner, outside the text frame.
Page 328 (If you have trouble making the text frame the size you want, turn off the snap grid by choosing Graphics > Snap.) 10 When you release the mouse button, FrameMaker 7.0 asks what kind of frame you want to draw here. Click Background Text and then click Add.
Page 329 ADOBE FRAMEMAKER 7.0 Classroom in a Book 11 With the text frame selected, choose None from the Fill pop-up menu ( ) in the Tools palette. 12 Repeat step 9 through step 11 for the other two button graphics. Use the selection handles to adjust the size of the frames if you need to.
Page 330 LESSON 14 Hypertext and PDF In a view-only document, the previouslink command moves you back to the last pages you jumped to, in turn, even if the pages are in different documents. 4 Click in the middle text frame. 5 In the Hypertext dialog box, choose Jump to Previous Page from the Command pop- up menu, then click New Hypertext Marker.
Page 331: Sir Humphry Davy
ADOBE FRAMEMAKER 7.0 Classroom in a Book 11 Choose View > Body Pages. Sir Humphry Davy apart, the arc light persisted until the tips had burnt Sir Humphry Davy (1778– away to the critical gap which extinguished the light. 1829) one of Britain’s leading chemists of the 18th...
Page 332 Distiller 5.05, which comes on your program CD. Ordinarily, you should have installed Acrobat Distiller when you installed FrameMaker 7.0. If you didn’t, or if you removed it, you won’t be able to perform the following steps until you install it.
Page 333 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Choose PDF from the pop-up menu, and enter as the ﬁlename. Click Save. Hyper.pdf The PDF Setup dialog box now appears. 4 Choose Bookmarks from the pop-up menu. Here, you’ll use the next few steps to specify what paragraphs you want to appear as Acrobat “bookmarks”...
Page 334 LESSON 14 Hypertext and PDF 7 Repeat step 6 to move the following paragraphs back to the Include Paragraphs list: Heading1, Heading2, Heading3, and TitleTOC/Index. Now indent the headings to show how the Acrobat bookmarks will be nested in the PDF ﬁle. 8 Select Heading2, then click the right Bookmark Level arrow button once.
Page 335 ﬁles in FrameMaker 7.0. Moving on You’ve completed this lesson. For in-depth information about hypertext, see Chapter 19, “Hypertext and View-Only Documents,” in the Adobe FrameMaker 7.0 User Guide. For in-depth information about PDF, see Chapter 20, “HTML and PDF Conversion.” Review questions 1 How can you automatically create hypertext links for an index? 2 What other type of hypertext link does FrameMaker 7.0 automatically create?
Page 336 LESSON 14 Hypertext and PDF 3 How can you try out a hypertext link when the document is still editable? 4 What are the advantages of placing a graphic on master pages instead of body pages? 5 How does the previouslink hypertext command differ from the previouspage command? 6 If you closed the Hypertext dialog box, how can you unlock the documents? 7 How do you specify Acrobat bookmarks when you save as PDF?
Page 337 Web pages, and include image maps and links to other Web sites. FrameMaker 7.0 creates an HTML stylesheet along with the HTML document so that much of your text formatting is preserved when viewed with...
Page 338 (.css ﬁles). Netscape Navigator 4.7 or later and Microsoft Internet Explorer 5.0 or later both support stylesheets. Viewing the ﬁnished document A copy of the ﬁnal FrameMaker 7.0 document, called Finished.fm, is in the Lesson15 folder. 1 In the Lesson15 folder, open Finished.fm. Pioneers in Electricity he phenomenon that Thales had observed and recorded in antiquity aroused the interest of many sci- entists through the ages.
Page 339 Now that you’re familiar with how the document will look, you’re ready to start. Saving as HTML When you save a document as HTML for the ﬁrst time, FrameMaker 7.0 automatically maps FrameMaker 7.0 formats to HTML elements and then converts the document. As you’ll see later, you can adjust the automatic mappings if they don’t meet your needs.
Page 340 6 Minimize or hide FrameMaker 7.0 (but don’t exit). 7 In your operating system, navigate to the Lesson15 folder. You will see the following ﬁles that FrameMaker 7.0 created (in Windows, you may need to show ﬁle extensions to differentiate these ﬁles): •...
Page 341 Different Web browsers format text differently. Also, you may have customized the default settings of your browser. Keep the FrameMaker 7.0 document handy as you look at the HTML ﬁle so you can compare the conversion. 1 In your operating system, rename the ﬁle Web1.css to xWeb1.css. Changing its name...
Page 342 FrameMaker 7.0. (HTML doesn’t support multiple text columns, but a workaround exists. You could have created the FrameMaker 7.0 document by entering your text in tables. FrameMaker 7.0 converts tables without ruling lines to HTML tables with invisible borders, thereby simulating multiple columns of text.) •...
Page 343 Reﬁning the mappings When you save a document as HTML or open the HTML Setup dialog box for the ﬁrst time, FrameMaker 7.0 automatically maps paragraph and character formats to standard HTML elements and cross-reference formats to special conversion macros.
Page 344 LESSON 15 HTML and Web Publishing 1 In FrameMaker 7.0, go to the ﬁrst page of Web1.fm, click in the ﬁrst body paragraph, and then choose File > Utilities > HTML Setup. This dialog box contains the following three pop-up menus: •...
Page 345 ADOBE FRAMEMAKER 7.0 Classroom in a Book You can also see what the mappings are that FrameMaker 7.0 set up by choosing a format from the From pop-up menu. You’ll do this next. 3 Choose Heading1 in the From pop-up menu. Notice that Heading1 maps to Heading (Auto Level).
Page 346 The next time you save as HTML, any text formatted as Paragraph Divider will be omitted in the conversion. Looking at cross-reference mappings Cross-reference formats don’t map directly to HTML elements. FrameMaker 7.0 uses a conversion macro to change cross-references to HTML. 1 Choose Cross-Reference Formats from the Map pop-up menu.
Page 347 GIF (or JPEG, or Portable Network Graphics (PNG)) version of the graphic and places it in the folder in which you save the HTML ﬁle. If the graphic was imported by reference, FrameMaker 7.0 creates a new ﬁle if the original format is not the Web format that you speciﬁed.
Page 348: Michael Faraday
You’ll insert a special marker into the document that will become a link to a URL when you save as HTML. 1 In the last paragraph of the document, below the table, select the text Adobe Systems, Inc. Thomas Edison...
Page 349 ADOBE FRAMEMAKER 7.0 Classroom in a Book The next time you save as HTML, FrameMaker 7.0 converts this marker to a link to www.adobe.com. The active area of the link will be deﬁned by the character format you applied (the Link format).
Page 350 LESSON 15 HTML and Web Publishing Now you’ll add hypertext markers to the text frames. The markers can be links to other locations in your document, to other documents that you’ll be converting as part of a book, or to a URL, such as the link you added in the previous section. You’ll create links to three headings in the current document.
Page 351 Accessing documents on the World Wide Web is more efﬁcient when the documents are small. For this reason, you’ll often want to have FrameMaker 7.0 split your document into several Web pages. Later you’ll add links and buttons that readers can use to return to the...
Page 352 FrameMaker 7.0 automatically split off. The result looks and works like a table of contents. FrameMaker 7.0 names the new ﬁles by adding -1, -2, and so on, to the original ﬁlename. 1 Choose File > Utilities > HTML Setup.
Page 353 3 Click Save, then click OK (Replace on the Mac OS) to overwrite the existing Web1.html ﬁle. 4 Minimize or hide the FrameMaker 7.0 window. 5 In your operating system, open the Lesson15 folder. You’ll see the following ﬁles that FrameMaker 7.0 has created:...
Page 354 (Click the Back button in your browser to return to the main page.) • The single FrameMaker 7.0 document has been automatically split up into linked HTML subdocuments, just as you speciﬁed (see the previous section) at each Heading2.
Page 355 The following sections deal with advanced topics that require some familiarity with HTML code and concepts. You don’t need to go through these exercises unless you want to work with HTML macros or learn more about how FrameMaker 7.0 stores and keeps track of mappings.
Page 356 • The ﬁrst table on the page is called the HTML Mapping Table. It sets up the mappings of FrameMaker 7.0 formats to HTML elements. The left column lists all the formats in the FrameMaker 7.0 document. In the ﬁrst body row you see P:1stParagraph. The P: indicates that the item is a paragraph format.
Page 357 See Also§ N§ • The third column indicates (with Yes or No) whether FrameMaker 7.0 starts a new Web page. Look at this setting for P:Heading2. You see a Y because this is the heading you changed earlier in the HTML Setup dialog box.
Page 358 You can provide a more elegant way to get back to the main document by having FrameMaker 7.0 insert a hypertext return link at the end of each subdocument. To provide the return links, you need to edit the System Macros table on the HTML reference page.
Page 359 Start and end of The hypertext reference for the link: in The text that will be the the paragraph the linking this case, the FrameMaker 7.0 building link (it will be clickable) element (anchor) ele- block for the parent document (the doc-...
Page 360 <A HREF="<$prevsubdoc>"><IMG SRC="Art/back.gif " Border=0></A> <A HREF="<$nextsubdoc>"><IMG SRC="Art/forward.gif " Border=0></A> Note: Type the HTML exactly as you see it here. FrameMaker 7.0 cannot check the HTML code for errors. The links won’t work if you make a typing error. The buttons will appear in every Web page after the ﬁrst—except for the last page. On the last page you’ll want to add only a back button;...
Page 361 ADOBE FRAMEMAKER 7.0 Classroom in a Book The completed table looks like this: System Macros§ Macro Name§ Replace With§ Head§ StartOfDoc§ § <TITLE> <$defaulttitle></TITLE>§ § EndOfDoc§ § § § StartOfSubDoc§ § <TITLE> <$defaulttitle></TITLE>§ § § § EndOfSubDoc§ <P><A HREF="<$parentdoc>">Return to main page </A><A HREF="<$prevsubdoc>"><IMG...
Page 362 5 Why would you want to split up a document into separate HTML ﬁles? 6 What kinds of advanced formatting can you do by editing the tables on reference pages? Answers 1 FrameMaker 7.0 sets up mappings when you save as HTML or when you choose File > Utilities > HTML Setup.
Page 363 4 An image map is a graphic that has clickable areas (called hot spots). Each hot spot is an HTML hypertext link. To deﬁne a hot spot in FrameMaker 7.0, draw a transparent text frame over each area and then insert a FrameMaker 7.0 hypertext command in it. When you save as HTML, the graphic is converted to a fully functioning HTML image map.
Page 364 Part Two: Structured Adobe FrameMaker 7.0...
Page 365 The XML exercises in this Classroom in a Book give you a chance to use the basic menu to export a Structured FrameMaker 7.0 ﬁle to XML for use in these new, information- heavy arenas. What’s more, you can bring them back into Structured FrameMaker 7.0, revise them, and return them once again to their source.
Page 366 XML. XML integrated into FrameMaker 7.0 Structured FrameMaker 7.0 and its handling of XML is a simpliﬁed but descriptive and powerful application for handling data transfers from one channel to another. It takes data beyond word processing and desk-top publishing, which are no longer adequate. It...
Page 367 You can create a standard document, save it in many word-processing formats, as well as in HTML or Adobe Acrobat PDF. You can print it. But its utility diminishes when the use of the document is simultaneously important to information technology, engineering, marketing, public relations, inventory control, technical documentation, and warehouse distribution–a whole enterprise with many divergent requirements for the same data.
Page 368 • Convert text, graphics, and tables to HTML, Dynamic HTML—HTML with cascading style sheets (CSS)—and XML. • Determine how a FrameMaker 7.0 document is divided into one or more HTML ﬁles. • Convert any images to online formats. • Specify how navigation bars appear at the top and bottom of a page.
Page 369 ADOBE FRAMEMAKER 7.0 Classroom in a Book The gaming community uses XML in games, newsletters, and Web sites. Some sites publish news stories, that are never typed in by hand. Instead, the computer reads an XML ﬁle and parses the data out.
Page 370 Getting Started with Structure You would thereby eliminate any errors that might come from people’s names or from city names. In databases that can be searched on the Internet, you can pinpoint searches with tags, as described in the example. Where there are trillions upon trillions of computations, precision and consistency are paramount.
Page 371 Structured Documents FrameMaker 7.0 documents easily convert to valid Extensible Markup Language (XML) and back again, addressing broad distribution requirements over servers, networks, wireless devices, and the Internet. You can create or convert single documents or books; split documents into multiple pages;...
Page 372 SGML efﬁciently, without having to be a programmer. Structured FrameMaker 7.0 provides the framework, using objects (or elements) and their properties (or attributes). In this lesson, you will be introduced to Structured FrameMaker 7.0. You’ll learn how to do the following: •...
Page 373 ADOBE FRAMEMAKER 7.0 Classroom in a Book Structured FrameMaker 7.0 window and menu The Structured FrameMaker 7.0 environment closely resembles standard FrameMaker, but there are some differences. An additional menu item called Element has been added to the Main menu.
Page 374 LESSON 16 Structured Documents 4 In the upper right corner of the document window, click the Structure View button ( ). The Structure View appears. 5 Arrange the document and structure view to resemble the work space seen here.
Page 375 ADOBE FRAMEMAKER 7.0 Classroom in a Book Under View in the Menu Bar, you have the standard options such as Text symbols, Borders, and Rulers. Plus you have two additional options: • Element Boundaries surrounds each element with square brackets.
Page 376 LESSON 16 Structured Documents The element is shown selected in both the Structure View and the document window. 2 From the Structure View, select the List element. The List element (parent), and elements within the List (children) are selected.
Page 377 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 From Structure View, select the Chapter element. All elements in the document are now selected because the Chapter element is the document’s highest level (root) element. 4 In Structure View, select the ﬁrst Head element.
Page 378 LESSON 16 Structured Documents The status bar at the bottom of the document page displays the current element name. (In an unstructured FrameMaker document, the current paragraph format is displayed). 2 Press the Down Arrow key. Notice the insertion point moves down one line at a time in the document window.
Page 379 ADOBE FRAMEMAKER 7.0 Classroom in a Book 6 In the Document window, place the insertion point at the beginning of the C in Computer Communications element. The arrow in the Structure View changes to reﬂect the beginning of the element.
Page 380 LESSON 16 Structured Documents 1 In Structure View, locate the Intro element at the beginning of the structure. 2 With the Intro element collapsed, click once on this element’s plus (+) symbol to expand the view. 3 Inside the Intro element, locate the List element, and expand its view to show the four Item elements within.
Page 381 ADOBE FRAMEMAKER 7.0 Classroom in a Book Viewing attributes Attributes provide a way to store nonprinting descriptive information with an element. For example, a chapter can store the author’s name even if it isn’t shown. A list element can contain an attribute to switch the list from using bullets to using numbers.
Page 382 LESSON 16 Structured Documents Attributes fall into two categories: Required and Optional. When expanding attributes, the ﬁrst click reveals Required attributes, the second reveals Optional attributes. 4 To hide attributes, choose View > Attribute Display Options. The Attribute Display Option dialog box appears. 5 Select the No Attributes option and click Set.
Page 383 ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 Click the Element Catalog button located in the upper right corner of either window. The Element Catalog appears, displaying elements valid at the insertion point. 3 In Structure View, in the ﬁrst Section element, click below the ﬁrst Para element.
Page 384 LESSON 16 Structured Documents The Element Catalog changes to reﬂect elements valid at the insertion point. Note: The list of elements varies, depending on the location of the insertion point. 4 Place the insertion point in other elements and view the valid elements displayed. Changing display options At present, the Element Catalog is set to display a list of valid elements at the insertion point.
Page 385 ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 Choose Element > Set Available Elements (or click Options on the Element Catalog). A. Use this option to work through a document from start to ﬁnish and to enter elements in their correct order.
Page 386 LESSON 16 Structured Documents The Element Catalog now displays all elements available in the document. The elements are sorted into groups according to their validity at the insertion point. A.Valid B. Valid but incomplete C. Invalid Creating a custom element list A customized list is useful if your document has many elements.
Page 387 ADOBE FRAMEMAKER 7.0 Classroom in a Book 2 Select Customized List. 3 Click Edit. The Customize List of Available Elements dialog box appears. All of the document elements are on the Don’t Show scroll list.
Page 388 LESSON 16 Structured Documents 4 Select the Chapter element, and click on the Left Arrow button (or double-click the element to move it into the Show scroll list). 5 Repeat step 3 for the following elements: Intro, List, Para, Section, Term, Item, and Head.
Page 389 11 Save and close the ﬁle. Moving on You’ve completed this lesson. For in-depth information about structured documents, see Chapter 3, “Working with Structured Documents,” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 What buttons have been added to the sidebar in structured FrameMaker?
Page 390 LESSON 16 Structured Documents 7 How do you call up the Element Catalog? 8 Why does the Element Catalog display different elements at different times? 9 How can you display all the elements available in an entire document? 10 How can you create a customized set of elements for your document? Answers 1 The three new buttons display are the Element Catalog, attributes, and Structure View.
Page 391 Authoring XML When the templates, tools, and applications required to author WYSIWYG-structured documents are assembled, guided editing is provided by the Element Catalog, and the Structured View window in Structured FrameMaker 7.0. Files are optimized for editing. The production of valid XML offers beneﬁts expanded beyond standard authoring to organizations that need to customize information for a variety of audiences...
Page 392 Appendix A contains a Glossary of Structured Terms. FrameMaker 7.0 for structured authoring XML can take a long time to master. Structured FrameMaker 7.0 hides the XML syntax from the author and provides a graphical user interface to manipulate your document. It delineates your document and its hierarchy.
Page 393 XML ﬁle, edit its content, and save it. In the next lesson, you will view the results in a browser, as a PDF, and import it back into Structured FrameMaker 7.0. You can use the XML Cookbook, included with your original FrameMaker 7.0 CD, to amplify what is covered in this lesson.
Page 394 It is like a ﬂowchart, outline, or schema but is expressed in Structured FrameMaker 7.0 deﬁnitions, using elements as its components. To create and edit in Structured FrameMaker 7.0, use the Structure View to navigate and manage your document, and draw from the Element Catalog when inserting, changing, or moving elements.
Page 395 XML. You need an XML or SGML application ﬁle. You’ll use one composed for this purpose called TechDocs. You’ll take a Structured FrameMaker 7.0 document and in the next lesson create an XML ﬁle. You would follow similar steps to create an SGML ﬁle.
Page 396 LESSON 17 Authoring XML Note: Elements will be indicated in the text of the exercises in lessons 17 and 18 in square brackets. For example, a Head element would be read as [Head]. Begin by locating the Lesson17 folder on your hard drive. It is organized into 3 sub- folders.
Page 397 ADOBE FRAMEMAKER 7.0 Classroom in a Book 7 Choose View > Element Boundaries (as Tags). You can scroll through the document to the end, observing differences from the earlier standard FrameMaker lessons that used this material. Explore the tags and graphics.
Page 398 LESSON 17 Authoring XML 3 The Unknown File Type dialog box appears (Windows and Unix). Choose XML and click Convert. Mac OS users should skip step 3. 4 In the Import Structured Text by Reference dialog box choose Automatic and click Import. The Bitmap image and output resolution section appears at the end of the document.
Page 399 Bitmap. 1 In the Paragraph Designer, change the paragraph Default Font Family to: • (Windows) AGaramond-Semibold. • (Mac OS and UNIX) Adobe Garamond, Weight: Semibold. 2 Click Apply. 3 Select the remaining three paragraphs of the newly imported section.
Page 400 LESSON 17 Authoring XML 6 Save the document. Importing an SVG graphic into a [Figure] element 1 At the end of the new section’s second paragraph, select the Paragraph Text Symbol to the right of the word detail. 2 Choose Element > Element Catalog, and the Element Catalog appears.
Page 401 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 In the Element Catalog, click once on Figure and then click Insert. The Anchored Frame box appears. 4 Make sure the Width is 246 pt, and the Height is 144 pt. 5 Click New Frame.
Page 402 LESSON 17 Authoring XML A new anchored frame is inserted at the end of the paragraph. Notice the structure tags. Notice also that the Element Catalog reveals which new elements can be inserted at this place in the logical ﬂow of the structure. Here it shows only Caption as an available next step.
Page 403 ADOBE FRAMEMAKER 7.0 Classroom in a Book 8 Between the [Caption] tags, type Image resolutions at 72 ppi and 300 ppi. 9 Select the blank anchored frame above the caption. 10 Choose > File > Import > File. 11 Go to the Art folder within the Lesson17 folder.
Page 404 LESSON 17 Authoring XML Try double-clicking on Resolution.svg. It will appear in a browser window. Move the magniﬁers around. 17 Save the document. Validating the document To output an error-free structured document, you need to validate its structure. 1 To validate the document in its current state, choose Element > Validate. The Element Validation box appears.
Page 405 ADOBE FRAMEMAKER 7.0 Classroom in a Book The Structure View appears with the validation issue indicated by being selected. 2 In the Structured View, double-click the words <no value>. The Attributes box appears, indicating <no value> for Type. 3 Select Type under Attribute Name.
Page 406 LESSON 17 Authoring XML ByReference appears in the Attribute Value area of the Attributes box as the Type value. 6 Click Set Value to keep the ByReference choice. 7 Under Attribute Name, click Format. 8 The Attribute Value pop-up menu now contains graphic formats. Choose > SVG. 9 Click Set Value to keep the SVG choice.
Page 407 ADOBE FRAMEMAKER 7.0 Classroom in a Book The document is reported to be valid. 12 Save the document. Inserting a [Table] element 1 Scroll to the end of the document, and place the cursor at the end of the last paragraph ending with the words be poor.
Page 408 LESSON 17 Authoring XML 4 Choose Standard Table. Make sure it will insert 4 columns, 3 body rows, 1 Heading row, and 0 Footer rows. 5 Click Insert. An empty table appears at the end of the document. 6 To gain quick access for the text to insert into the table cells, choose File > Open. 7 Go to the L17XML folder within the Lesson17 folder.
Page 409 ADOBE FRAMEMAKER 7.0 Classroom in a Book 9 In the Table.fm ﬁle, select the entire Heading row. Text source ﬁle Table.fm for completing [Table] element in CIBColorDoc1.fm. 10 Choose Edit > Copy. 11 In the main document, drag to select the entire Heading row.
Page 410 7 In the Element Catalog, click on TopicHead. 8 Click Insert. 9 Between the new [TopicHead] elements, type, Chapter Topics: 10 In the Paragraph Designer, change the [head] paragraph Default Font Family to: • (Windows) AGaramond-Semibold; • (Mac OS and UNIX) Adobe Garamond, Weight: Semibold.
Page 411 ADOBE FRAMEMAKER 7.0 Classroom in a Book 11 Click Apply. 12 Move the cursor to the end of the paragraph between the last two element boundary markers: [TopicHead] and [TopicsList]. 13 In the Element Catalog, click once on TopicPara. 14 Click Insert.
Page 412 LESSON 17 Authoring XML 4 The Properties of Color becomes the ﬁrst topic in the list. It will be formatted in blue text. 5 Move the cursor between the last occurrence of the [TopicPara] and [TopicsList] elements. 6 Now repeat the steps for adding topics to the document until all ﬁve HeadLevel(2) elements are done.
Page 413 Lesson18 folder. You will use it in the next lesson. Congratulations, you’ve made a valid Structured FrameMaker 7.0 document that can become an XML document and be read back into Structured FrameMaker 7.0 to complete a round trip. Moving on For in-depth information about authoring XML using FrameMaker documents, see Chapter 3, “Working with Structured Documents,”...
Page 414 5 Why does the Element Catalog list different elements at different times? 6 How do you get an error-free structured document? (short answer) 7 Why do you view text symbols in working with FrameMaker 7.0 to author XML? 8 Can FrameMaker 7.0 contain tables? Answers 1 A missing element, an undeﬁned element, or a misplaced element are three errors that...
Page 415 Saved as an XML ﬁle, the document looks similar when viewed on a Web browser or when read back into Structured FrameMaker 7.0, a process called a round trip.
Page 416 • In a browser, view the XML document after it is transformed into an HTML ﬁle. • View the PDF document in Adobe Acrobat. • Complete a round trip by importing the XML ﬁle back into Structured FrameMaker 7.0. • Learn about WebWorks Publisher for creating and manipulating XML, HTML or other structured ﬁles.
Page 417 Elements add an extended level of searchable data and bookmark links. Remember that Adobe Acrobat Distiller 5.05 is required for this process. To set Acrobat bookmarks in structured documents: 1 With CIBColorFinal.fm active, choose File > Save As.
Page 418 LESSON 18 Exporting and Importing Structured Files 7 From the Bookmark Source pop-up menu, choose Elements. 8 Move all entries from the Include Elements area into the Don’t Include area. Hold the shift-key and click on the right direction arrow between the columns of entries. The Include Element area is now clear.
Page 419 10 Click Set. Note: If a Warning dialog box appears regarding Element boundaries, click OK. To set other PDF options, see “Saving documents and books as Adobe PDF,” in Chapter 20, “HTML and PDF Conversion,” of the Adobe FrameMaker 7.0 User Guide.
Page 420 LESSON 18 Exporting and Importing Structured Files 2 From the L18XML folder within the Lesson18 folder, open your valid structured document for viewing by: • (Windows) dragging CIBColorFinal.xml onto an Internet browser window. With Microsoft® Internet Explorer® 5.5 or greater you will get immediate and pleasing results. The pages are transformed into Web-friendly HTML through a process called XSLT.
Page 421 • The table looks similar in both the FrameMaker and XML ﬁles. • The headings in FrameMaker are side-heads, whereas in the XML-into-HTML version in the browser, the headings extend across all columns over the paragraph text. Viewing the PDF ﬁle in Adobe Acrobat 1 From your Lesson18 folder, double-click CIBColorFinal.pdf.
Page 422 Now you’ll get to see the structured ﬁle you created earlier in this lesson, which you reviewed in a browser and as a separate ﬁle in Adobe Acrobat. Here the translation is done with the Read/Write Rules and the formatting operations dictated by the EDD (Element Deﬁnition Document).
Page 423 You’ve arrived at the completion of the circle. The round trip of converting a Structured FrameMaker 7.0 ﬁle to an XML ﬁle and the XML ﬁle back into FrameMaker as a Structured FrameMaker 7.0 ﬁle again is what extends FrameMaker’s capabilities to the Web and beyond.
Page 424 FrameMaker to create ﬁles from authoring to the Web, you can do that with Structured FrameMaker 7.0. If you want to create your FrameMaker 7.0 ﬁles and then convert them separately, WWP is there for you. A WWP User’s Guide is included in the FrameMaker 7.0 directory.
Page 425 ADOBE FRAMEMAKER 7.0 Classroom in a Book 3 Click OK. The New Project Wizard is displayed. 4 Give your project a name. For this exercise, type ColorPrint.
Page 426 LESSON 18 Exporting and Importing Structured Files 5 Specify the directory where you want to keep the project by typing in the directory path or by selecting the Browse button and navigating to your L18XML folder within the Lesson18 folder. Leave the default charset (character set). Click Next. 6 Select the FrameMaker book ﬁle to be converted.
Page 427 ADOBE FRAMEMAKER 7.0 Classroom in a Book 8 Click Next. You now have the option of converting immediately or postponing conversion and experimenting with mappings. 9 Select > Yes, go ahead and convert the content. 10 Click Finish. Your new ColorPrint project is displayed along with the support ﬁles that WebWorks generates.
Page 428 LESSON 18 Exporting and Importing Structured Files The project window lists all the ﬁles in the project. The FrameMaker and Generated Files folder shows you the source FrameMaker ﬁles. 12 Click on the plus signs (+) or triangle (Mac OS) in the FrameMaker and Generated Files directory to see the HTML and GIF output ﬁles.
Page 429 ADOBE FRAMEMAKER 7.0 Classroom in a Book 14 To see the HTML output of the document in a browser, double-click CIBColorFinal.html. Your Internet browser is launched. Note: As before, you can also drag the ﬁle onto an Internet browser window, or you can type...
Page 430 “Importing, Linking, and Exporting” in the Adobe FrameMaker 7.0 User Guide. Review questions 1 To create bookmarks for a PDF in Structured FrameMaker 7.0, what do you use instead of paragraph tags? 2 In the Bookmark Source pop-up menu, what do you choose? 3 What are two ways to get your XML ﬁle into a browser to view it?
Page 431 Appendix A Glossary of Structured Terms Ancestors In the element hierarchy, all elements that are above Attributes Additional information used to describe an element such as a list or graphic reference number Child elements Elements that are containing by or subordinate to a higher element.
Page 432 APPENDIX A Glossary of Structured Terms Element hierarchy The structure that deﬁnes which elements are above, subordinate to, or equal to others. ELement Catalog display Using the Set Available Elements display option to control the elements that appear and can be used depending on the location of the insertion point HTML An abbreviation for Hypertext Markup Language.
Page 433 Importing Microsoft Word® into FrameMaker 7.0 With FrameMaker 7.0, you can easily import documents from other applications, such as the latest versions of Microsoft Ofﬁce®, for which there is an installed ﬁlter. You can now import Word 97/98/2000 ﬁles into FrameMaker in just a few simple steps. You can choose to retain the Word document’s formatting or reformat the text using the current...
Page 434 When you import by copying, all reference and master pages are imported as well as the body pages, and the body text appears on a disconnected page. To connect pages and ﬂows, see the section on “Connecting text frames,” in Chapter 12 of the Adobe FrameMaker 7.0 User Guide.
Page 435 Appendix C Keyboard Shortcuts Windows • Character Designer/open: Escape + Shift + f(lowercase F) + i(lowercase I) + c(lowercase C). • Document display/redraw: Control + l(lowercase L). • End of document: Alt + pgdn. • Find/Change: Control +f(lowercase F). • Paragraph Designer/open: Escape + Shift + f(lowercase F) + i(lowercase I) + p(lowercase P). •...
Page 436 APPENDIX C Keyboard Shortcuts • Reference Pages/view: Command + Option + r(lowercase R). • Rulers/display: Command + u(lowercase U). • Spelling Checker: Command + l(lowercase L). • Table Designer/open: Command + Option + t(lowercase T). • Text Symbols/turn on/off: Command + y(lowercase Y). •...
Page 437 ﬁles to a directory that you have access to. This appendix does not contain instructions for mounting a CD-ROM drive remotely. System administrators may refer to the Installing Adobe FrameMaker Products manual (included with the FrameMaker 7.0 product) for more information.
Page 438 APPENDIX D Copying the Sample Files (UNIX) To determine if the CD-ROM drive is already mounted: 1 Insert the CD-ROM into your disk drive. 2 Check for /cdrom or /CD-ROM on your system. If you ﬁnd a CD-ROM directory, check whether the drive is mounted as described in the following step.
Page 439 ADOBE FRAMEMAKER 7.0 Classroom in a Book • On an IBM system, /usr/sbin/mount –v cdrfs –r /dev/cd0 /cdrom. • On a Solaris system, /sbin/mount -F hsfs –r /dev/sr0 /cdrom. • On a SunOS system, /etc/mount –r –t hsfs /dev/sr0 /cdrom.

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