Adobe ACROBAT READER 7.0 Manual
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Adobe ACROBAT READER 7.0 Manual

Adobe ACROBAT READER 7.0 Manual

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  • Page 2: Using Help

    Using Help About the built-in help features Using Help for vision- and motor-impaired users Opening the Help documentation Using the How To pages...
  • Page 3 About the built-in help features ® ® Adobe Reader 7.0 offers many built-in features to assist you while you work, including the Help window you're using right now: Help documentation. How To pages. (See Using the How To pages.) Tool tips, which identify the various buttons, tools, and controls in the work area by name.
  • Page 4 PDF documents appear on-screen and are handled by a screen reader, screen magnifier, or other assistive technology. The first time you start Adobe Reader, the Accessibility Setup Assistant starts if Adobe Reader detects that assistive technology is running on your system.
  • Page 5 Adobe Reader 7.0 Help opens in a separate window with two panes: a navigation pane on the left and a topic pane on the right. You use the tabs in the navigation pane to find the topics you want to read. For example, you click the Contents tab to show the list of topics available in Help.
  • Page 6 Using the Help navigation pane to find topics The Help window opens with the Contents tab selected in the navigation pane. Click the Contents tab to view the Help topics organized by subject matter, as in the table of contents of a book. You can click the icons to the left of the topics to collapse or expand the outline.
  • Page 7 Navigating your Help-session history The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open. Click the Previous Topic button on the Help toolbar to return to topics you opened earlier in your Help session.

  • Page 8: Printing Help Topics

    Printing Help topics You can print any individual topic from the Help documentation. Each topic must be printed individually. You can't print multiple topics at a time or entire sections of Help. To print a Help topic: 1. Open the Help topic. 2.
  • Page 9 Control-click the How To toolbar (under the title bar), and choose either Docked Left or Docked Right. Drag the title bar of the How To window to the opposite side of the Adobe Reader window. You can change the width of the How To window by dragging the separator bar. The vertical dimension adjusts to match any changes you make to the document pane.
  • Page 10 ADOBE READER ESSENTIALS What's the difference between Adobe Acrobat and Adobe Reader? About Adobe PDF documents with additional usage rights Viewing document properties Updating Adobe Reader...
  • Page 11 Adobe Portable Document Format (PDF). However, Adobe Acrobat lets you create PDF documents, add bookmarks and comments, change security settings, and edit PDF documents in other ways. Adobe Reader is free software that lets you open and view any PDF document.
  • Page 12 PDF document in your web browser, Adobe Reader tools appear within the web browser. You can change preference settings to determine whether PDF documents on the web are opened in Adobe Reader on your desktop or in a web browser. (See Viewing Adobe PDF documents in a web browser.)
  • Page 13 About Adobe PDF documents with additional usage rights Adobe Reader is free software that lets you open and view Adobe PDF documents. In most PDF documents, adding review comments requires Adobe Acrobat. However, you can add review comments in Adobe Reader if the PDF document includes additional usage rights.

  • Page 14: Viewing Document Properties

    Some of this information is generated when the PDF document is created, and some can added by the person who created the document. In Adobe Reader, you can view, but not edit, document properties. To get information on the current document: 1.
  • Page 15 Microsoft Word or Adobe InDesign®, or by the person who created the PDF document. In Adobe Reader, you cannot add to or edit this document information.
  • Page 16 Acrobat.) Opening the file adds the associated index to the list of indexes that can be searched. (See Searching across multiple Adobe PDF documents.) The Trapped menu indicates whether trapping is applied to the file. Prepress software uses this information to determine whether to apply trapping at print time.
  • Page 17 Updating Adobe Reader Adobe Reader files and components can be updated in a variety of ways. Some updates are available if you open an Adobe PDF document that triggers the updating process. For example, if you open a form that uses Asian-language fonts, Adobe Reader asks if you want to download the fonts.
  • Page 18 What's New in Adobe Reader 7.0 New features overview Additional language support Filling in forms Reviewing and approving Document security and digital signatures File attachments Additional new features...
  • Page 19 As with earlier versions of Adobe Reader, the free Adobe Reader 7.0 software allows you to open and read any PDF document and fill in PDF forms. But Adobe Reader 7.0 also offers significant new features and enhancements that greatly extend the flexibility of Adobe PDF documents.
  • Page 20 Additional language support The extended language support in Adobe Reader 7.0 allows you to view, search, and print PDF documents that contain Central and Eastern European languages. Forms entry, comments, and digital signatures are also supported in these languages. If you open a document that requires the installation of additional fonts, you are prompted to install the appropriate language font kit using the Check For Updates Now command.

  • Page 21: Filling In Forms

    Filling in forms If a PDF form contains interactive form fields, you can fill in the form electronically and submit the form by email or over the web. Reader also lets you spellcheck your entries. If the form author added special usage rights to the PDF document, you can also save the form data.
  • Page 22 In the Asian (Traditional Chinese, Simplified Chinese, Japanese, and Korean) version of Adobe Reader 7.0, you may also be invited to participate in a workflow that requires approval from multiple branches of an organization. In this type of workflow, PDF documents are sent to participants in sequential order.
  • Page 23 Document security and digital signatures With Adobe Reader 7.0, you may receive an Adobe PDF document with attachments that are bundled into a secure electronic envelope (eEnvelope) designed to protect documents during transit. When you open the eEnvelope, you can extract the file attachments and save them to disk.

  • Page 24: File Attachments

    File attachments Acrobat 7.0 users can attach non-PDF and PDF files or pages from files to their Adobe PDF documents. If you move one of these PDF documents, the attached files or pages automatically move with the document. If the creator of the PDF file has assigned additional usage rights, you can attach files, edit attached files, and save your edits.
  • Page 25 Help > Check For Updates Now. Find toolbar The Find toolbar provides a basic set of options for searching for text in the active Adobe PDF document. You can locate a word, series of words, or partial word.

  • Page 26: Looking At The Work Area

    Looking at the Work Area About the work area Opening documents Navigating in documents Adjusting the view of documents Customizing the work area Setting preferences Viewing Adobe PDF documents in a web browser Working with non-English languages in Adobe PDF files...
  • Page 27 About the work area The Adobe Reader window includes a document pane that displays Adobe PDF documents. On the left side is a navigation pane that helps you browse through the current PDF document. Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents.
  • Page 28 Choose View > Navigation Tabs, and then choose the desired tab from the menu. Click the tab name on the left side of the document pane. Note: The creator of the Adobe PDF document may set the contents of the navigation tabs. In some cases, a tab may not contain any content.

  • Page 29: Using Context Menus

    Using context menus Adobe Reader provides context-sensitive menus that display commands for the particular item under the pointer. For example, you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars.

  • Page 30: Using Toolbars

    Using toolbars The Adobe Reader toolbar area includes a set of toolbars, some of which appear by default and some of which are hidden. Toolbars open by default A. File toolbar B. Basic toolbar C. Zoom toolbar D. Rotate View toolbar E. Tasks toolbar Hold the pointer over the tool to see the name of the tool.

  • Page 31: Selecting Tools

    When you open a document with additional usage rights, the tools that you need to work with the document are added to the work area. (See About Adobe PDF documents with additional usage rights.) To select a tool: Do one of the following: From the Tools menu, choose the toolbar name, and then choose the tool.
  • Page 32 Using the Properties toolbar The Properties toolbar is especially useful when you open a document with additional usage rights. The item selected in the document pane determines the contents of the Properties toolbar. For example, if you select a note comment, the Properties bar displays the properties of the note.

  • Page 33: Opening Documents

    Note: In Mac OS, you might not be able to open a PDF document created in Windows by double-clicking the icon. If double-clicking the icon in Mac OS does not open the document, use File > Open in Adobe Reader, or drag the PDF file icon into the Adobe Reader window.
  • Page 34 Saving Adobe PDF documents You can save a copy of an Adobe PDF document, or if the creator of the document enabled additional usage rights, you can save comments, entries in form fields, or digital signatures that you have added to a document. If a document contains additional usage rights, you are advised what privileges have been assigned when you open the document.
  • Page 35 Navigating in documents You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks, thumbnail pages, and links. You can also retrace your steps through documents to return to where you started.
  • Page 36 Paging through documents The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents. In addition, you can use menu commands, the Navigation toolbar, and keyboard shortcuts for paging through a PDF document. Navigation controls A.
  • Page 37 To retrace your viewing path: Do one of the following: To retrace your path within an Adobe PDF document, choose View > Go To > Previous View or Next View. The Next View command is available only if you have chosen Previous View.
  • Page 38 Navigating with bookmarks Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane. The creator of the Adobe PDF document determines which bookmarks appear. Bookmarks tab A. Bookmarks tab B. Expanded bookmark C. Click to display bookmark Options menu.

  • Page 39: Viewing Layers

    Layers tab in the navigation pane. Layers tab A. Eye icon indicates a displayed layer. B. Hidden layer You can select or copy content in a layered Adobe PDF document using the Select tool or the Snapshot tool. A Lock icon in the Layers tab indicates that a layer is for information only. The layer's visibility cannot be changed.
  • Page 40 Navigating with page thumbnails Page thumbnails provide miniature previews of document pages. You can use thumbnails in the Pages tab to change the display of pages and to go to other pages. The red page- view box in the page thumbnail indicates which area of the page appears. You can resize this box to change the zoom percentage.
  • Page 41 Navigating with reviewer comments To view a list of comments in a PDF document, click the Comments tab on the left side of the document window. To browse through the comments, click a comment in the list, or click the Next button or the Previous button to go to the next or previous comment.
  • Page 42 To play these media clips, you must have the appropriate hardware and software installed. For information on changing multimedia preferences, see Setting Multimedia preferences. Note: If you have not downloaded the full version of Adobe Reader, you cannot play media clips. To follow a link: 1. Select the Hand tool 2.
  • Page 43 PDF document that has files attached, the Attachment icon appears in the status bar at the bottom of the Adobe Reader window. Attached files are listed in the Attachments tab in the navigation pane. You can open these files for viewing, edit the file attachments and save your changes to the file attachment.
  • Page 44 Reading article threads Articles are electronic threads created by the PDF creator that lead you through a document. An article typically begins on one page and continues on a different page later in the document, in the same way as articles skip pages in traditional newspapers and magazines.
  • Page 45 Adjusting the view of documents Adobe Reader provides tools that help you adjust the view of your Adobe PDF documents, including simple tools, such as Zoom In and Zoom Out, and more advanced tools. You can also adjust the view by rotating pages and determining whether you'll see one page at a time or a continuous flow of pages.
  • Page 46 Use the Hand tool to move around the page so that you can view all the areas of it. Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand.

  • Page 47: Magnifying And Reducing The View

    Magnifying and reducing the view The toolbar and status bar offer several methods for magnifying the view of PDF documents. The Zoom In and Zoom Out tools let you change the document's magnification. The Dynamic Zoom tool lets you zoom in or out by dragging the mouse or mouse wheel up or down. Magnification options on toolbar A.
  • Page 48 Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. You can use the following page layouts when viewing Adobe PDF documents: Single Page displays one page in the document pane at a time.
  • Page 49 Reading documents in Full Screen view In Full Screen view, Adobe PDF pages fill the entire screen; the menu bar, command bar, toolbar, status bar, and window controls are hidden. A document creator can set a PDF document to open in Full Screen view, or you can set the view for yourself. Full Screen view is often used for presentations, sometimes with automatic page advancement and transitions.
  • Page 50 Reading documents in read mode The read mode is designed to give you a clean work area for when you're simply reading PDF documents. Click the Hide Toolbars button to retain the menu bar and the navigation pane and move a limited selection of tools to the status bar at the bottom of the work area.

  • Page 51: Customizing The Work Area

    Do one of the following: Choose View > Toolbars > Show Button Labels > [option]. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select General. For Show Tool And Property Button Labels, select Default Labels, All Labels, or No Labels.

  • Page 52: Setting Preferences

    Setting preferences You can use the Preferences dialog box in Adobe Reader to define a default page layout and customize your application in many other ways. These preferences control the application on your system; they are not associated with a particular Adobe PDF document.
  • Page 53 Setting preferences for visually impaired users Vision- and motor-impaired users can use the Accessibility Setup Assistant to change the way that PDF documents appear on-screen and how they're read by assistive technology. (See Setting accessibility preferences.) Single-key accelerators and keyboard shortcuts make document navigation simpler.
  • Page 54 Sets preferences for personal information used for authorship and digital signatures. International Sets the language used in Adobe Reader or lets you choose the language each time you start Adobe Reader. You can control the default paragraph direction and turn on options for right-to-left languages.

  • Page 55: Startup Preferences

    Determines whether the application splash screen appears each time the application starts. Use Only Certified Plug-ins Ensures that only Adobe-certified third-party plug-ins are loaded. Show Messages And Automatically Update Relates to the message bar at the top right of the Adobe Reader window.
  • Page 56 Display Page To Edge Eliminates the thin white border that appears around the edge of Adobe PDF pages created by some applications. If you do not select this option, pages print with a white border, as defined by the printer driver.

  • Page 57: General Preferences

    Show Documents in Taskbar Turns on or off the feature that adds a button to the Windows taskbar for each document open in Adobe Reader. You can click this button to move between open documents. Select Tool Options Determines the selection order of text and images.
  • Page 58 Left Click To Go Forward One Page; Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking. You can also page through a document by pressing Return, Shift+Return (to go backward), or the arrow keys.
  • Page 59 Adobe PDF document. To change multimedia preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then select Multimedia on the left side of the dialog box. 2. From the Preferred Media Player menu, select an option to determine the player that will play the media clip.
  • Page 60 Adobe Reader makes viewing Adobe PDF documents on the web easy. You can view PDF documents in your browser, or you can set up Adobe Reader to work separately as a helper application so that when you open or download PDF documents from the web they open in a separate Adobe Reader window.
  • Page 61 Netscape Navigator 7.1 or later, or America Online 9.0 or later. Because keyboard commands may be mapped to the web browser, some Adobe Reader shortcuts may not be available. Similarly, you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar.
  • Page 62 Adobe Reader toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, you need to use the Print button in the Adobe Reader toolbar rather than the Print command in the browser.
  • Page 63 Working with non-English languages in Adobe PDF files Adobe Reader lets you view, search, and print PDF documents that contain Asian (Traditional and Simplified Chinese, Japanese, and Korean), Central and Eastern European, and Cyrillic text. You can also use these languages when you fill in forms, add comments, and apply digital signatures.
  • Page 64 About Asian-language Adobe PDF files This section covers managing Asian-language PDF files on a non-Asian-language system. Almost all of the Adobe Reader features are supported for Traditional and Simplified Chinese, Japanese, and Korean text. On Mac OS, application and system support for Asian text is automatic.
  • Page 65 About Central- and Eastern European-language Adobe PDF files You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, and Eastern European text (including Czech, Hungarian, and Polish), if the fonts are embedded in the PDF files. If the fonts are embedded, you can view and print the files on any system.
  • Page 66 Printing Printing Adobe PDF documents About downloading language-specific fonts Previewing how colors overprint Printing over the Internet...
  • Page 67 Printing Adobe PDF documents Most of the options in the Adobe Reader Print dialog box are the same as for other applications. For basic office printing, you start by selecting the printer, page size, page orientation, and other general printing options in the Print Setup (Windows) or Page Setup (Mac OS) dialog box.
  • Page 68 4. Do any of the following, and then click OK: Select Download Asian Fonts to print documents with Asian fonts that are not installed on the printer or embedded in the Adobe PDF document. The Asian fonts must be present on the system in use. (See About downloading language-specific fonts.)
  • Page 69 Select the Download Asian fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts, but the fonts are not installed on the printer or embedded in the document. (Embedded fonts are downloaded whether or not this option is selected.) You can use this option with a PostScript Level 2 or higher...
  • Page 70 To preview how colors will overprint and blend: 1. With the PDF file open, choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and select Page Display on the left. 2. Select Overprint Preview.
  • Page 71 Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network or securely store PDF files online for on-demand printing. To print over the Internet: 1. Save the document, and then choose File > PrintMe Internet Printing.
  • Page 72 FORMS About Adobe PDF forms...
  • Page 73 About Adobe PDF forms An Adobe PDF form is an electronic-based document that can collect data from a user and then send that data via email or the web. A PDF form can contain static or interactive form fields; interactive form fields let the user fill in the form using their computer, while static form fields must be printed and filled in by hand.
  • Page 74 Lets you electronically sign a PDF document with a digital signature. Adobe Acrobat PDF form A. Combo box B. Digital Signature field C. Text boxes D. Forms Document Message Bar E. Check boxes F. Radio buttons G. List box H. Buttons...
  • Page 75 To control various aspects of your interaction with form fields, use the Forms preferences. To set Forms preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms on the left. 2. To set the General forms preferences, select any of the following: To automatically perform all field calculations upon user entry, select Automatically Calculate Field Values.
  • Page 76 Filling in Adobe PDF Forms About completing Adobe PDF forms Completing Adobe PDF forms Importing and exporting form data Emailing completed forms...
  • Page 77 About completing Adobe PDF forms Adobe PDF forms can be noninteractive or interactive. Noninteractive PDF forms must be printed in order to be filled in, while interactive PDF forms contain form fields you can fill in on-screen. A PDF form is made interactive if the creator of the PDF form set up the document with appropriate form fields and properties in Adobe Designer, Adobe Acrobat Professional, Acrobat Content Server, or even Adobe®...
  • Page 78 Completing Adobe PDF forms If a PDF form contains interactive form fields, you can fill in the form with the Basic toolbar's Hand tool. When you place the Hand tool pointer over an interactive form field, the pointer icon changes from the Hand icon...
  • Page 79 To set Auto-Complete preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms on the left. 2. Choose an option from the Auto-Complete pop-up menu. When you choose an option, the box below the option describes the effect of the selected option.
  • Page 80 About form fields that span multiple pages Dynamic PDF forms can contain a dynamic text field that grows in size to accommodate the data you've entered into it; if necessary, the field may span onto the next page. A scroll bar appears in dynamic text fields when the data you enter exceeds the current size of the field;...
  • Page 81 Barcode fields are either static or interactive. Interactive barcode fields that are created in Adobe Designer automatically encode the data that's entered into the form fields. The process of filling in an interactive PDF form that contains a static or interactive barcode is no different from filling in any other interactive PDF form.
  • Page 82 You can spell-check the text you typed in form fields. However, you cannot check the spelling of text in the underlying Adobe PDF document. (To do that, use the source application to spell-check the document before you create the PDF document.) Unrecognized words appear underlined after you type them.
  • Page 83 Importing and exporting form data If the author of the Adobe PDF document enabled special usage rights, you can export the form data that you entered to a separate file. Exporting form data lets you save the existing data separate from the PDF file, which you can then send via email or the Internet. You can save the form data as a tab-separated text file, Forms Data Format (FDF), or in XFDF (XML-based FDF files).
  • Page 84 Emailing completed forms PDF forms can contain an email-based submit button that exports the information that you entered into the PDF form, which you must then email with your own email application. You have the option to email the PDF with a desktop or web-based email application, or you can submit the form data at a later time.
  • Page 85 Submitting PDF forms with a desktop email application When you click an email-based submit button in a PDF form, you have the option to submit the form data with your preferred desktop email application. To submit a PDF form with a desktop email application: 1.
  • Page 86 5. Open a new browser window, log in to your web-based email service, and use your service to create a new blank email. 6. In the Sending The Data File dialog box in Adobe Reader, select the value in the To field; then right-click (Windows) or Control-click (Mac OS), and choose Copy.
  • Page 87 6. If you want a copy of the filled-in form, click Print Form in the Sending The Data File dialog box in Adobe Reader. 7. Click Close in the Sending The Data File dialog box.
  • Page 88 REVIEW AND MARKUP Types of review workflows Reviewing documents with additional usage rights Tool operation basics Using email in a review Using the Tracker...
  • Page 89 Types of review workflows In Adobe Reader 7.0, you can review and add comments to PDF documents that contain additional usage rights. You may receive an email attachment for review in one of the following types of workflows: Tracked email-based reviews.
  • Page 90 If the initiator includes additional usage rights to a PDF document, you can participate in an email-based or browser-based review, provided that you use the full version of Adobe Reader 7.0. When you open a PDF document with commenting rights in Adobe Reader, the Save command and Commenting tools are available, and a Document Message Bar appears in the document's heading.
  • Page 91 Tool operation basics Adobe Reader provides all the tools you need to participate in a PDF document review. When you open a PDF document in a review, it includes a Document Message Bar with instructions for you to complete the review. The Commenting toolbar appears with a number of tools and menus that you can use to add comments.
  • Page 92 Adobe Reader, you can send an email message from Adobe Reader with an Adobe PDF document as an attachment. If more than one email application is installed on your system, Adobe Reader may try to start the application you don't normally use when sending a PDF document as an attachment.

  • Page 93: Using The Tracker

    Using the Tracker The Tracker window keeps a list of all the document reviews that you participate in, including the email addresses of the initiator and other reviewers, and the date you received the review invitation. You can use the Tracker to open PDF documents currently in review, and to keep a record of reviews you've completed and review documents that you've taken offline.
  • Page 94 Using Commenting Tools About adding comments Selecting tools to add comments Adding note comments Indicating text edits Highlighting, crossing out, and underlining text Adding stamps Marking up documents using drawing tools Adding comments in a text box Using the Callout tool Using the Pencil tool Using the Dimensioning tool Adding attachments as comments...
  • Page 95 A comment refers to a note, highlighting, stamps, and any other markup that you've added to an Adobe PDF document using the commenting tools. A note is the most commonly used comment. In Adobe Reader, you can add comments only if additional usage rights that enable commenting are added to the PDF document by Adobe Acrobat 7.0...
  • Page 96 Selecting tools to add comments If commenting is enabled, one or more toolbars appear over the document pane when you open the PDF document. The tool you want may appear on the toolbar or may be available by expanding a pop-up menu on the toolbar. After you make an initial comment, the tool changes to the Hand tool so that you can move, resize or edit your comment.
  • Page 97 Adding note comments If commenting is enabled in a PDF document, you can use the Note tool to add notes on any page in the document, and position them anywhere on the page. (See Reviewing documents with additional usage rights.) A note comment is the most frequently used comment.
  • Page 98 Indicating text edits If commenting is enabled in an Adobe PDF document, you can use text edit comments to indicate where text should be edited in the source file. (See Reviewing documents with additional usage rights.) These text edit comments do not change the actual text in the PDF document.
  • Page 99 Highlighting, crossing out, and underlining text If commenting is enabled in an Adobe PDF document, you can use the Highlight Text tool, the Cross-Out Text tool, and the Underline Text tool to add comments. Select these tools from the Commenting toolbar or from the Highlighting toolbar. You can use these comments by themselves or in conjunction with notes.
  • Page 100 Adding stamps If commenting is enabled in an Adobe PDF document, you can use the Stamp tool to apply a stamp to a document in much the same way you use a rubber stamp on a paper document. You can choose from a list of stamps or create your own custom stamp.
  • Page 101 Creating custom stamps If commenting is enabled in an Adobe PDF document, you can create a custom stamp from any PDF file. When you select a file to be used for the stamp, you must create a category to store the stamp. If you want to add an image to a PDF document one time only, simply paste the image into the document.
  • Page 102 Deleting custom stamps Use the Stamps palette to delete custom stamps and stamp categories. You can delete only custom stamps that you created, not the predefined stamps. When you delete a stamp, the stamp is removed from the Stamp Tool menu, but the stamp file is not deleted. To delete stamps: 1.
  • Page 103 Marking up documents using drawing tools If commenting is enabled in the current Adobe PDF document, you can use the drawing tools to mark up a document with lines, circles, and other shapes, called drawing markups. You can also add a note to any drawing markup. When selecting a drawing tool, consider...
  • Page 104 Grouping markups If commenting is enabled in a PDF document, you can group two or more markups together so that your comments function as a single comment. You might group your markups temporarily to move them to a new location or to modify their properties rather than editing each one individually.
  • Page 105 Adding comments in a text box If commenting is enabled in an Adobe PDF document, you can use the Text Box tool to create a box that contains text in an Adobe PDF document. You can position it anywhere on the page and adjust it to any size. A text box comment remains visible on the document page;...
  • Page 106 Using the Callout tool If commenting is enabled in an Adobe PDF document, you can create text box comments that point to specific areas of the document by using the Callout tool. Callout markups are especially useful when you want to single out--but not obscure--a particular area of the document.

  • Page 107: Using The Pencil Tool

    Using the Pencil tool If commenting is enabled in a PDF document, you can use the Pencil tool to draw free form lines. Use the Pencil Eraser tool to erase parts of the pencil markups that you drew. To sketch with the Pencil tool: 1.
  • Page 108 Using the Dimensioning tool Use the Dimensioning tool to add a line markup that spans between two points. You can add lines that include your text comments in technical drawings or blueprints. Dimensioning lines can be drawn from right to left, or left to right and then positioned in any direction.
  • Page 109 If commenting is enabled, you can add a file or audio attachment as a comment to the Adobe PDF document. Use the Attach A File As A Comment tool from the Commenting toolbar to embed a file at a selected location, so that the reader can open it for viewing. To view an attachment, the reader must have an application installed that can open the attached file.

  • Page 110: Pasting An Image From The Clipboard

    Pasting an image from the Clipboard If commenting is enabled in a PDF document, you can use the Paste Clipboard Image As Stamp tool to add images to a PDF document. You can copy images from any PDF file. If you want to add the image to PDF documents repeatedly, create a custom stamp of the image.
  • Page 111 If commenting is enabled in a PDF document, you can spell-check the text you add in note comments. However, you cannot check the spelling of text in the underlying Adobe PDF document. (To do that, use the source application to spell-check the document before you create the PDF document.) Unrecognized words appear underlined after you type them.
  • Page 112 To set spelling preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and choose Spelling from the list on the left. 2. Do any of the following, and then click OK: Select Check Spelling While Typing so that unrecognized words are underlined as you type in a form field or comment.
  • Page 113 For example, if you want to use an alternate spelling for a common word like "bicycle," add it to the list of excluded words so that it is flagged during a spell check. Adobe Reader can maintain a separate set of added and excluded words for each installed language.
  • Page 114 You can set different default properties for each type of comment, such as notes, highlighting, and text boxes. You cannot change commenting preferences in Adobe Reader. Properties toolbar A. With note icon selected B. With pop-up text selected To set properties for a single comment using the Properties toolbar: 1.
  • Page 115 Participating in Document Reviews About reviewing documents Participating in an email-based review Participating in a browser-based review Viewing and reviewing comments Replying to another reviewer's comments Deleting reply messages Using the Comments List...
  • Page 116 When you receive an Adobe PDF document that includes comments, you can view these comments, open attached files, and play sound clips in Adobe Reader. If the creator of the PDF document enabled commenting, you can also create, edit, and respond to the comments.
  • Page 117 When you open the attached document as part of an email-based review, a tracked copy of the Adobe PDF document opens with a Document Message Bar that lets you know that this document has been sent for review. Use the tools on the Commenting toolbar to add your comments to the tracked copy of the PDF document, and then send the comments back to the initiator.
  • Page 118 If you don't want to review the PDF document using your web browser, you can save the PDF document for an offline review in Adobe Reader and upload your comments later.
  • Page 119 Sending and receiving comments in a browser-based review When you add comments in a browser-based review, they remain on your computer until you send them by using the Send And Receive button on the Commenting toolbar. (This button glows when you have unsent comments.) Until you send and receive comments, you may not be able to see other reviewers' most recent comments, and they aren't able to see your comments.
  • Page 120 1. On the Commenting toolbar in the browser, click the Save And Work Offline button and then specify where you want to save the document. 2. Open the document in Adobe Reader, and add comments to the file. You can save, close, and reopen the file to add additional comments at any time.
  • Page 121 Viewing and reviewing comments The most common type of comment is the Note comment, which is like a sticky note attached to a paper document. A note comment includes two parts: a note icon, or markup, that appears on the page, and a text message, or comment, that appears in a pop-up window when you select or place the pointer over the note icon.
  • Page 122 Replying to another reviewer's comments To respond to other reviewers' comments, use the Reply command from the Options menu in the pop-up note window or in the Comments List. Replying to other comments is especially useful in a browser-based review or if the review initiator wants to let participants know how their suggestions were implemented.
  • Page 123 Deleting reply messages If you delete a comment that has been replied to, only the "parent" comment is deleted. Any replies to the deleted comment remain in the document but are no longer part of a thread. These comments may become difficult to read because they are stacked. You may want to view them in the Comments List.
  • Page 124 Using the Comments List The Comments List lists the comments in an Adobe PDF document. You can use the Comments List to delete comments, change their status, or reply to them. You can sort comments in many ways, including by date, author, or page number. Each comment displays its associated text next to the comment icon.
  • Page 125 Approving Adobe PDF Documents Using Digital Identity Stamps About approval workflows Participating in an approval workflow Using digital identity stamps...
  • Page 126 If Acrobat 7.0 Professional is used to initiate an approval workflow, the PDF document may include additional usage rights that allow Adobe Reader users to participate. You can apply approval stamps and commenting tools to PDF documents that have commenting enabled.
  • Page 127 Participating in an approval workflow If you're invited to participate in an approval workflow, you receive an email that provides step-by-step instructions for approving the attached PDF document. If commenting is enabled in the attachment, several items appear when you open the document. The Stamps palette and How To window open, and the Document Message Bar appears at the top of the PDF document, providing instructions.
  • Page 128 Applying a digital identity stamp If commenting is enabled in a PDF document, you can apply a digital identity stamp to indicate your approval. Stamps that you apply become part of the document's page content. You can delete your own stamp during the approval process; however, once the approval process is completed, your stamp is locked.
  • Page 129 Using other stamps and commenting tools If commenting is enabled in a PDF document, you can add custom stamps and other comments in addition to your approval stamp. Commenting tools let you add many types of comments, including note comments, text edits, and file attachments. (See Selecting tools to add comments Creating custom...
  • Page 130 Rejecting and returning a PDF document If commenting is enabled in a PDF document that doesn't meet your requirements for approval, you can reject the PDF document. Use the options in the Document Message Bar to reject the document and return it to the initiator. When a PDF document is rejected, the approval workflow must be reinitiated.
  • Page 131 Digital identity stamps contain information that you provide in the Identity preferences, such as your name, title, organization, and email address. When you open a PDF document in an approval workflow, Adobe Reader presents several digital identity stamps from which to choose. When selected, a digital identity stamp prompts you to provide your identity information.
  • Page 132 To add identity information to a stamp: 1. Select the stamp you want in the Stamps palette. 2. Choose Edit (Windows) or Adobe Reader (Mac OS) > Preferences. 3. Select Identity from the list on the left. 4. Type your name, title, company name, department, and email address in the boxes...
  • Page 133 Creating custom stamps If commenting is enabled in a PDF document, you can create and apply a custom stamp using any PDF file. You can store the custom stamp in an existing stamp category or create a new stamp category. If you want to add an image to a PDF document one time only, copy the image to the Clipboard and then paste it into the document.
  • Page 134 Deleting custom stamps If commenting is enabled in a PDF document, you can delete custom stamps and stamp categories from the Stamps palette. (You cannot delete the predefined stamps in the Stamps palette.) When you delete a stamp, the stamp is removed from the Stamp Tool menu, but the image file is not deleted.
  • Page 135 SECURITY About security Viewing the security settings of PDF documents Viewing PDF documents with security policies...

  • Page 136: About Security

    PDF document author. Digital signatures. If the PDF document contains additional usage rights, you may be asked to sign or approve a PDF document. (See Signing PDF documents in Adobe Reader.) Documents to which a server-based security policy has been applied. (See...
  • Page 137 PDF document, or if you're restricted from using certain features, contact the author of the PDF document. To view the security settings of a document open in Adobe Reader: Choose File > Document Properties, and then click the Security tab.
  • Page 138 While security policies are stored on a policy server, the PDF documents are not. You can use Adobe Policy Server only if your company has purchased rights and made it available to you.

  • Page 139: Digitally Signing Adobe Pdf Documents

    Digitally Signing Adobe PDF Documents About signing PDF documents Using the Signatures tab Validating signatures...
  • Page 140 For particular Adobe PDF documents, authors can let users digitally sign documents whether they use Adobe Acrobat or Adobe Reader. If you open a PDF document that contains additional usage rights, you can add a digital signature in Reader. (See...
  • Page 141 Signing PDF documents in Adobe Reader You can use Adobe Reader to sign a PDF document only if the document includes additional usage rights and an Acrobat digital signature field. When you sign a document, your signature and the related information can be stored in a signature field embedded on the page.
  • Page 142 When you click a signature field, a Sign button appears rather than the Sign And Save and Sign And Save As buttons, which appear when you sign a document directly in Adobe Reader. When you sign a document in a browser, only the incremental portion of the file is saved to your hard drive.
  • Page 143 The image is cropped and scaled to fit in the signature field. To create a new signature appearance: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then select Security. 2. Click New.
  • Page 144 In Mac OS, the AcroSign.prc is inside the Acrobat application. Control-click the Adobe Reader 7.0 icon and choose Show Package Contents. Browse to the Palm Pilot folder in the Mac OS folder. For more information on importing images created on Palm OS devices, see the Adobe website and your Palm OS documentation.
  • Page 145 Clearing a digital signature from a signature field When you clear a signature field, the signature is deleted, but the empty signature field remains. You cannot use Adobe Reader to remove signature fields. To clear all signature fields in a document:...
  • Page 146 Using the Signatures tab The Signatures tab lists all the signature fields in the current document. Each signature has an icon identifying its current verification status. The blue ribbon icon indicates that the certification is valid. The digital signature icon along with the name of the field in the Signatures tab indicates the presence of the empty signature field.

  • Page 147: Validating Signatures

    Validating signatures When you validate a signature, you verify the signer's identity and assess any changes made after the document was signed. For an identity to be valid, the signer's certificate, or one of its parent certificates that was used to issue the signer's certificate, must be in your list of trusted identities, and it must not have expired or been revoked.
  • Page 148 If a document is signed more than once, all the signed versions are maintained in a single Adobe PDF file. Each version is saved as append-only so that it cannot be modified. All signatures and their corresponding versions appear in the Signatures tab.
  • Page 149 Setting Digital Signature preferences You can use the Security panel of the Preferences dialog box to change the appearance of your signature, specify a default security method, change validation settings, and specify other advanced preferences. (See also Changing signature appearance.) To set advanced digital signature preferences: 1.
  • Page 150 Digital IDs and Certification Methods About digital IDs and certification methods Managing digital ID certificates Setting Trust Manager preferences...
  • Page 151 About digital IDs and certification methods PDF authors can use Acrobat to let users sign a PDF document whether they use Adobe Acrobat or Adobe Reader. If you open a PDF document with additional usage rights, you can add a digital signature, which requires that you use a digital ID. If a PDF document does not have additional usage rights, you cannot use digital IDs or add signatures.

  • Page 152: Obtaining A Digital Id From A Third Party

    Obtaining a digital ID from a third party In general, digital IDs are issued by a third party for use in any official capacity. The provider of digital ID certificates is sometimes called a certificate authority or a signature handler. You may want to obtain more than one digital ID if you sign documents in different roles or with different certification methods.
  • Page 153 Creating digital IDs If you're not using a third-party digital ID, you can create your own self-signed digital ID. The resulting file stores an encrypted private key used for signing or decrypting documents, and a public key contained in a certificate, which is used for validating signatures and encrypting documents.
  • Page 154 Finding and adding existing digital IDs If you created a digital ID file that does not appear in your list of digital IDs, you can search for the missing digital ID file and add it to your list. One of the common encryption methods that Acrobat uses, PKCS#12, has .pfx file extensions in Windows and .p12 in Mac OS.
  • Page 155 Before you sign a PDF document, you may be prompted to select a digital ID file. To avoid being prompted repeatedly, you can select a digital ID to use all the time or until you quit Adobe Reader. To select self-signed digital ID file settings: 1.
  • Page 156 Manage Digital IDs commands. In addition, a Third-Party Preferences submenu may appear on the Edit menu (Windows) or on the Adobe Reader menu (Mac OS) so that you can change the provider's preference settings.
  • Page 157 (See Validating signatures.) Adobe Reader keeps track of the trusted identities that you build. You can also configure Windows Certificate Security to trust identities in the common Windows Certificate Store. (See Setting Digital Signature preferences.) Third-party providers may validate identities...
  • Page 158 Sharing your digital ID certificate You can share your self-signed digital ID certificate with others by exporting your certificate as an FDF file, or you can email your certificate directly. If you use a third- party security method, you usually don't need to share your certificate with others. See the documentation for the third-party provider.
  • Page 159 Save In box, type a file name, click Save, and then click OK. To add a certificate from email to your list of trusted identities: 1. After a user sends you certificate information, open the email attachment in Adobe Reader, and then click Set Contact Trust in the dialog box that appears.
  • Page 160 Checking information on certificates The Certificate Attributes dialog box provides user attributes and other information on a certificate. When other users import your certificate, they may ask you to check your fingerprint information against the information they receive with the certificate. You can check certificate information for your own digital ID files or for ID files that you import.
  • Page 161 Determining the trust level of a certificate You can change the trust settings of a certificate. For example, if you have confidence in a certificate you received from someone else, you can change the settings so that you explicitly trust digital signatures and certified documents created with this certificate, and you can even trust a certified document's dynamic content and embedded JavaScript.
  • Page 162 Configuring identity search directories Identity search directories help you locate specific digital ID certificates from network servers, including LDAP (Lightweight Directory Access Protocol) servers. By developing trusted digital ID certificate storage area, you or a member of your workgroup can facilitate the use of encryption in your workgroup.
  • Page 163 All documents certified by this author are trusted. To set Trust Manager preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then select Trust Manager on the left. 2. From the Display Permissions For menu, choose whether you want to display security permissions for trusted documents or nontrusted documents.
  • Page 164 ACCESSIBILITY AND REFLOW About accessibility and Adobe PDF documents Elements of accessible PDF documents Checking the accessibility of Adobe PDF documents Understanding Reflow Reflowing the contents of Adobe PDF documents...
  • Page 165 About accessibility and Adobe PDF documents Adobe Reader includes a set of accessibility features that help readers with motion or vision limitations navigate and view Adobe PDF documents more easily on Windows and Mac OS platforms. Many of these features can be adjusted by using a wizard, the Accessibility Setup Assistant.
  • Page 166 Reading order: To effectively read information on a page, a screen reader or Text-to- Speech requires that content be structured. Tags add a logical structure to an Adobe PDF document that organizes the content, such as text blocks and other page elements, and defines the intended reading order of the page.
  • Page 167 Checking the accessibility of Adobe PDF documents The Accessibility Quick Check feature quickly analyzes an Adobe PDF document for accessibility and returns a brief statement of any accessibility issues. This feature determines if the PDF document includes tags, if it's a scanned image (and therefore inaccessible), or if it includes protection settings that prohibit access.
  • Page 168 Understanding Reflow In Adobe Reader, you can reflow a PDF document to read it on handheld devices, smaller displays, or standard monitors at large magnifications, without having to scroll horizontally to read each line. Reflow facilitates only the reading of documents; reflowed documents can't be printed or saved.
  • Page 169 Reflowing the contents of Adobe PDF documents Adobe PDF documents reflow one page at a time in the document window. You can't save or print documents when they're in a reflowed state. (See Understanding Reflow.) Note: The process of downloading the file to a handheld device requires Adobe Reader for Palm OS, Adobe Reader for PocketPC, or Adobe Reader for Symbian OS.
  • Page 170 Customizing Adobe Reader for Accessibility About accessibility preferences Setting accessibility preferences Using keyboard shortcuts for menu commands and navigation Scrolling automatically Outputting accessible text for a braille printer Using a screen reader Using the Read Out Loud feature...
  • Page 171 About accessibility preferences Adobe Reader provides several settings that make PDF files more accessible for visually- impaired and motion-impaired users. These settings change how PDF documents appear on-screen and are read by a screen reader. They also allow users to navigate documents using only keyboard shortcuts.
  • Page 172 Setting accessibility preferences If you start Adobe Reader for the first time in Windows while a screen reader or screen magnifier is running, the Accessibility Setup Assistant, a wizard, starts to help you set Adobe Reader preferences for better accessibility. Indicate the type of assistive device that you use to present the best options for your system.

  • Page 173: Accessibility Options

    Allows you to save your place in the document for the next time you open it. Display PDF Documents In The Web Browser Opens PDF documents from the Internet in the web browser instead of a separate Adobe Reader window. Deselect for greater control when navigating a document in a screen...
  • Page 174 Using high-contrast colors Adobe Reader provides various options for making text in Adobe PDF documents easier to see and read on-screen. You can enlarge small type, and adjust the colors and contrast of text and background. Magnify the displayed document by using the Viewing toolbar, the Zoom options on the status bar, or the commands on the View menu.
  • Page 175 Setting Reading preferences You can use the Reading preferences to determine how documents are read by screen readers or the Read Out Loud feature, and in what order. Set the volume and speed, and choose between voices that come with the system or that are installed with speech engines (such as SAPI 4 and SAPI 5 on Windows).
  • Page 176 Choosing a reading order can improve how untagged Adobe PDF documents are read, by both screen readers and the Read Out Loud feature. The reading order also affects the order of text when you choose File >...
  • Page 177 Enabling single key accelerators You can improve the functionality of your keyboard by using single key accelerators. Most keyboard shortcuts in Adobe Reader don't require that you enable this option. (See Keys for selecting tools.) To enable single key accelerators: 1.
  • Page 178 You can navigate by using the keyboard instead of the mouse. See About keyboard shortcuts. In Mac OS, several keyboard-access features are available. In Windows, some of the keyboard shortcuts used to navigate in Adobe Reader may differ from those used in other Windows applications. Related Subtopics:...
  • Page 179 When you open Adobe Reader within a web browser, keyboard commands are mapped first to the web browser. Consequently, some keyboard shortcuts may not be available for Adobe Reader or may not be available until after you shift the focus to the PDF document.
  • Page 180 You can use the keyboard to control Adobe Reader within Microsoft Internet Explorer in Windows. At first, the focus is on the PDF document and the Adobe Reader application, so navigation and command keystrokes function normally. Pressing Ctrl+Tab shifts the focus to the web browser. Pressing the Tab key shifts the focus back to the...
  • Page 181 Scrolling automatically The automatic scrolling feature makes it easier to scan through long PDF documents, especially reflowed documents. You can scroll through pages without using keystrokes or mouse actions. To scroll automatically through a document: 1. Choose View > Automatically Scroll. 2.
  • Page 182 Outputting accessible text for a braille printer You can save the text in a PDF document to print on a braille printer. Accessible text can be imported and printed out as formatted, grade 1 or 2 braille documents by using a braille translation application.
  • Page 183 Adobe Reader supports assistive technologies that enable visually impaired users to interact with computer applications, such as screen readers and screen magnifiers. When assistive technologies are in use, Adobe Reader may add temporary tags to open PDF documents to improve their readability. Use the Accessibility Setup Assistant to improve how Adobe Reader interacts with the type of assistive technology you use.
  • Page 184 Using the Read Out Loud feature You can use the Read Out Loud feature to read aloud as many pages of an Adobe PDF document as you want. Read Out Loud reads the text in comment pop-ups and alternate text descriptions for images and fillable fields. In tagged or structured PDF documents, content is read in the order it appears within the logical structure.
  • Page 185 ADOBE PDF EDITING About editing Adobe PDF documents...
  • Page 186 About editing Adobe PDF documents Adobe Reader lets you open and view Adobe PDF documents. To perform editing tasks such as adding bookmarks, links, and headers or footers, you must use Adobe Acrobat. However, you can edit and view PDF documents in the following ways: Copy and paste text and images from a PDF document to another application.
  • Page 187 Copying Content in Adobe PDF Documents Copying text, tables, and images...
  • Page 188 Copying text, tables, and images You can use Adobe Reader to select text, a table, or an image in an Adobe PDF document and copy it to the Clipboard. You can then paste the copied item into a document in another application.

  • Page 189: Copying Text

    Copying text Use the Select tool to select text or columns of text in an Adobe PDF document. You can use the Copy and Paste commands to copy the selected text into another application. Note the following: You can specify in the General preferences that whenever the Hand tool is over text in an Adobe PDF document, it automatically functions as the Select tool.
  • Page 190 Copying tables You can copy text from a table in a PDF document into another application. You can also use the Snapshot tool to copy an image of a table to the Clipboard or into an open document in another application. To copy text from a table: 1.

  • Page 191: Copying Images

    Copying images You can copy and paste individual images from an Adobe PDF document to the Clipboard, to another application, or to a file using the Select tool. When the pointer changes to the cross hair the Select tool is in image selection mode.
  • Page 192 Copying and pasting a combination of text and images as an image You can use the Snapshot tool to copy the contents of the selection (text, an image, or both) to the Clipboard or to another application. Both text and images are copied as an image.
  • Page 193 Saving documents as text If you have large amounts of text to copy, you can use the Save As Text command instead of the Select tool. However, keep in mind that all the text in the document is copied, including any headers, footers, captions, and footnotes. After you paste the saved text into the new document, make sure that you clean it up, deleting or moving any text that's out of place.
  • Page 194 Working with File Attachments About file attachments Opening and saving attachments Adding attachments to PDF documents Searching in attachments...
  • Page 195 About file attachments If an Adobe PDF document includes additional usage rights, you can attach PDF and other files to the document so that the reader can open it for viewing. If you move the PDF document to a new location, the attachments automatically go with it. You can add two types of file attachments to PDF documents from the File toolbar: document-level attachments and page-level attachments.
  • Page 196 You can open a PDF attachment in Adobe Reader and make changes to it--if you have permissions to do so--and your changes are applied to the PDF attachment. When you open a non-PDF attachment, you have an option of opening or saving the file;...
  • Page 197 Saving modified files into the primary document If commenting is enabled in a PDF document, you can make changes to attachments in the document, depending on the application you choose to open the attachment. If you make any changes to the attachment, a new modified date appears in the Attachments tab of the PDF document.
  • Page 198 If a PDF document includes additional usage rights, you can attach a separate file to it. In Adobe Reader, you can attach a PDF file or a file from other applications to the PDF document. To attach a file as a comment, see Adding attachments as comments.
  • Page 199 Results list beneath the attachment file name, which includes the attachment icon. Non-PDF attachments are ignored by the search engine. Note: Full Search options are available only in the full version of Adobe Reader. To search PDF attachments from the Attachments tab: 1.
  • Page 200 Working with Digital Media in Adobe PDF Documents Playing movies and sound clips Setting Multimedia preferences Interacting with 3D content Using the Picture Tasks plug-in to work with pictures Using Photoshop Album Starter Edition to create slide shows...
  • Page 201 Setting Multimedia preferences.) Note: If you have not downloaded the full version of Adobe Reader, you cannot play media clips. Choose Help > Check For Updates Now to install the necessary plug-ins. You may also need to download a media player.
  • Page 202 You can determine whether these items appear when the movie is played in your Adobe PDF document. You cannot add media clips using Adobe Reader; Acrobat Professional is required to add movies and sounds to a PDF document.
  • Page 203 3D CAD (Computer Aided Design) or 3D modeling programs. Note: The full version of Adobe Reader includes 3D support. To add 3D support, choose Help > Check For Updates Now and select the 3D package. 3D content may initially appear as a two-dimensional poster image. To interact with the 3D content, use tools from the 3D toolbar that appears above the enabled 3D content.
  • Page 204 Using the Picture Tasks plug-in to work with pictures The Picture Tasks plug-in lets you extract JPEG images sent to you in an Adobe PDF file that was created with Adobe Photoshop® Album, Adobe Photoshop Elements 2.0, or Adobe Acrobat. With Picture Tasks, you can export and save the pictures to your local computer and edit them using Photoshop or Photoshop Elements.
  • Page 205 Installing Picture Tasks and other plug-ins If you are not using the full version of Adobe Reader and try to open a Picture Tasks- enabled Adobe PDF file for the first time, you are prompted to install the Picture Tasks plug-in.
  • Page 206 Using Picture Tasks features Picture Tasks features are activated in the toolbar every time you open a Picture Tasks- enabled Adobe PDF file. You can open the Picture Tasks page in the How To window for links to key features.
  • Page 207 Exporting pictures Use the export function of the Picture Tasks plug-in to save any number of pictures contained within an Adobe PDF file to your local machine. You can also export the pictures to a slideshow. To export pictures: 1. On the toolbar, choose Export Pictures from the Picture Tasks pop-up menu 2.

  • Page 208: Editing Pictures

    If you use the Export And Edit Pictures command, the pictures are exported, saved, and automatically opened in an image-editing application. Note: When you export pictures from an Adobe PDF file and then edit pictures in an image-editing application, the changes you make are not reflected in the PDF file that contains the original pictures.
  • Page 209 You can share, or order prints from, Adobe PDF files or Adobe PDF project files. (A PDF project file is an Adobe PDF file that was created using a specific template in Photoshop Elements 2.0 or Photoshop Album 1.0, such as a calendar or photo album.) The template you use to...
  • Page 210 Printing pictures on a local printer You can print pictures to a local printer from an Adobe PDF file in just a few steps. Print any number of pictures using standard photo print sizes by using the Print dialog box.
  • Page 211 Using Photoshop Album Starter Edition to create slide shows With Adobe Photoshop Album 2.0 Starter Edition, you can freely explore the basic features of Photoshop Album 2.0. Photoshop Album 2.0 Starter Edition makes it easy to find, fix, and share your digital photos. You can organize your digital photos in a snap, fix photo flaws in just a click or two, easily share your memories in a captioned slide show, or email individual photos to family and friends.

  • Page 212: Special Features

    SPECIAL FEATURES About searching Adobe PDF documents About Digital Editions...
  • Page 213 Using Boolean queries in multiple-document searches.) If you have the full version of Adobe Reader and if the collection of documents that you are searching has been indexed using Acrobat Catalog, you can search the index for a word rather than searching each document. A full-text index search is much faster than searching all the text in the documents.
  • Page 214 PDF versions of magazines and periodicals by subscribing to a Digital Editions service. As with any Adobe PDF file, Digital Editions can be moved, copied to a folder or a CD, posted on the web, or sent as an email attachment. To read a Digital Edition, you must have a license to open and read the Digital Edition (generally provided by the seller or lender) and you must activate the Reader application.
  • Page 215 Searching for Text in Adobe PDF Documents About searching text Searching for words in a PDF document Searching across multiple Adobe PDF documents Setting Search preferences...
  • Page 216 About searching text You can search for specific words in the text of an open Adobe PDF document, a set of PDF documents in a specified location, PDF files on the Internet, or a catalog of indexed PDF documents. You can search PDF documents for words in the text, layers, form fields,...
  • Page 217 You can use either the Find toolbar or the Search PDF window to locate a word, series of words, or partial word in the active Adobe PDF document. The Find toolbar provides a basic set of options for searching for text in only the current PDF document; the Search...

  • Page 218: Search Options

    Search options The Find toolbar provides the following search options in the toolbar's Find Options menu. The Search PDF window provides these options in either the basic or advanced search mode: Whole Words Only finds only occurrences of the complete word you enter in the text box. For example, if you search for the word stick, the words tick and sticky aren't found.

  • Page 219: Advanced Search Options

    Match Exact Word Or Phrase searches for the entire string of characters, including spaces, in the order in which they appear in the text box. For example, if you type Adobe Acrobat, the results list only instances of Adobe Acrobat (both words, next to each other, and in that order).
  • Page 220 Search button to display the results. You can also choose Edit > Search Results > Next Result or Edit > Search Results > Previous Result. The most recent search results remain until you do another search or close Adobe Reader.
  • Page 221 Searching across multiple Adobe PDF documents You can use the Search PDF window to find words in Adobe PDF files stored in a specific location on your hard disk or network, in prepared Adobe PDF index files, and in Adobe PDF files on the Internet.
  • Page 222 Searching all Adobe PDF files in a specific location You can search multiple Adobe PDF files that are in a specific location, such as a folder on your hard disk or local network. You do not need to open the files before running your search.
  • Page 223 You can search just using document characteristics, without entering a search word. For example, you could search your local disk for all Adobe PDF documents that you created after a certain date. Searching multiple PDF documents provides additional search criteria.
  • Page 224 Refining results of multiple-document searches After you search more than one document, you can use the Refine Results pane to reduce the number of search results by adding additional criteria. This can save time, because only the existing results are searched. For example, you can first search for all documents by a specific author and then define a search query for that subset of documents.
  • Page 225 An Adobe PDF index is a specially prepared file that catalogs multiple Adobe PDF files and is available through Search. If a full-text index is available for a set of Adobe PDF documents, you can search the index for a word rather than searching each individual document.
  • Page 226 Using Boolean queries in multiple-document searches A Boolean search offers more options for searching for exact phrasing, alternate words, and excluded words. To use a Boolean query with multiple-document searches: 1. Choose Edit > Search or click the Search button , and click Use Advanced Search Options.
  • Page 227 Searching Adobe PDF documents on the Internet If you have an active Internet connection, you can use the web for Adobe PDF files meeting your search criteria. To search for Adobe PDF documents on the Internet: 1. Choose Edit > Search, or click the Search button 2.

  • Page 228: Setting Search Preferences

    10,000. Enable Fast Find Automatically generates a cache of information from any Adobe PDF file that you search. The cache then speeds the search process the next time you search the same file. To avoid excessively large caches, which can slow overall performance, don't set the value of the Maximum Cache Size option too high.
  • Page 229 Buying and Viewing Digital Editions About Digital Editions Activating Adobe Reader Upgrading Digital Editions Obtaining Digital Editions Reading Digital Editions Using My Digital Editions...
  • Page 230 You can also subscribe to periodicals in digital edition format. To read a Digital Edition, you must have a license to open and read the Digital Edition (generally provided by the seller or lender), you must have the full version of Adobe Reader, and you must activate Adobe Reader.
  • Page 231 To activate Adobe Reader for the first time (Easy Activation): 1. If you're not using the full version of Adobe Reader, you must first install the Digital Editions plug-in by choosing Help > Check For Updates Now and select Digital Editions and Accessibility Package.
  • Page 232 If you owned and read Digital Editions using an earlier version of Adobe Reader, you need to migrate these files to Adobe Reader 7.0. The first time you open My Digital Editions bookshelf or try to read a Digital Edition using Adobe Reader 7.0, you are...
  • Page 233 You can download free Digital Editions from the Adobe Digital Media Store at http://digitalmediastore.adobe.com. You can also subscribe to periodicals in digital edition format. To display the Adobe Digital Media Store, you can choose Adobe Digital Media Store from the File menu or the Digital Editions menu.
  • Page 234 From the Digital Editions task button , choose Adobe Digital Media Store. Choose File > Digital Editions, and then click the Adobe Digital Media Store button in the dialog box. 3. On the Adobe Digital Media Store website, follow the on-screen links and prompts to buy or borrow Digital Editions.
  • Page 235 When you register to receive a subscription, you receive a first issue. You download this issue in the same way you download any other Digital Edition. Activation of Adobe Reader is required. (See Activating Adobe Reader.) The subscription issue appears in the...
  • Page 236 Sharing Digital Edition subscriptions Your Digital Edition issues appear in the My Digital Editions bookshelf with your other Digital Editions. You can forward a copy of the PDF file to a friend or you can email a copy directly from the My Digital Editions bookshelf. When the recipient tries to open the issue, they are directed to the publisher's website to obtain ownership of the document or register for a personal subscription.
  • Page 237 Borrowing Digital Editions from an online library You can borrow or "check out" Digital Editions from a Digital Editions library in the same way that you borrow printed books. Borrowed Digital Editions expire at the end of the loan period and are returned or "checked in" automatically, so you never have to worry about overdue fees.
  • Page 238 Sending Digital Editions to another device You can send Digital Editions to any computer or mobile device that has Adobe Reader or Acrobat installed and activated. If the devices are activated with the same login, no further action is required. If the devices are not activated with the same login or with Easy Activation, follow the on-screen instructions to establish ownership of the transferred Digital Edition.
  • Page 239 Sharing Digital Editions with others You can email a Digital Edition to someone else if it contains a URL for the Digital Edition retailer. If the recipient tries to open a Digital Edition for which they don't have a license or permission, a dialog box prompts them to obtain the license from the retailer. To email a Digital Edition: 1.
  • Page 240 Reading Digital Editions You read a Digital Edition in much the same way you read any other PDF document. While reading a Digital Edition you may want to do the following: Use the Read Out Loud feature if the publisher of the Digital Edition allows this. (See Using the Read Out Loud feature.) Smooth text to improve readability.
  • Page 241 Opening Digital Editions You can open a Digital Edition directly from your Digital Editions folder or from the My Digital Editions bookshelf. If you close a Digital Edition and reopen it later, it opens at the last page you viewed. To open a Digital Edition: Do one of the following: Choose File >...
  • Page 242 Click Someone Else Gave It To Me And I Would Like to Own It, and then click the Obtain Ownership button. Adobe Reader opens a dialog box that offers you the opportunity to visit the owner's or publisher's website. Click OK and follow the on-screen instructions to obtain ownership of the Digital Edition.
  • Page 243 2. Select whether to smooth text, line art, or images. The default is to smooth both text and images. 3. Select Use CoolType if you want to adjust Adobe PDF text display to work optimally with your monitor. This option is recommended for laptops and mobile devices.
  • Page 244 Checking the meaning of words in a Digital Edition You can check the meaning of words on the Internet. To check the meaning of words: 1. Use the Select tool to select the word or phrase you want to check. 2.
  • Page 245 Using My Digital Editions You access and manage your Digital Editions, as well as other Adobe PDF files, using the My Digital Editions bookshelf. My Digital Editions bookshelf To open the My Digital Editions bookshelf: Choose File > Digital Editions > My Digital Editions.
  • Page 246 Viewing the contents of My Digital Editions The contents of your library appear in the My Digital Editions bookshelf as a series of thumbnails or as a list of book titles with author, access, and category information. When you select a Digital Edition, information such as the author, title, publisher, and number of pages appears at the bottom of the My Digital Editions bookshelf.
  • Page 247 2. Choose File > Document Properties, and then click the Security tab. 3. In the Document Security section of the Document Properties dialog box, click Show Details. Note: You cannot change the Security Method or Security Settings for Adobe DRM documents.
  • Page 248 You can also add PDF documents to the My Digital Editions bookshelf. For example, you might want to include technical papers in Adobe PDF in your library. You can open and manage these PDF documents in the same way as you open and manage Digital Editions.
  • Page 249 Organizing Digital Editions You can organize your Digital Editions into categories to make them easier to manage. You can use the predefined categories or define your own. Digital Editions can be assigned one or two categories. For example, a Digital Edition on resolving conflict might be stored under "Business"...
  • Page 250 Backing up Digital Editions on your computer It is a good idea to create backup copies of Digital Editions and other Adobe PDF files to protect against accidental deletion, hardware failures, and other losses. You can back up any of the Digital Editions you have stored in the My Digital Editions bookshelf.

  • Page 251: Keyboard Shortcuts

    Keyboard Shortcuts About keyboard shortcuts Keys for selecting tools Keys for editing Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help window Keys for navigating the How To window...

  • Page 252: About Keyboard Shortcuts

    About keyboard shortcuts Many keyboard shortcuts appear next to the command names in menus. If you can't find the shortcut you're looking for in this section, look in the menus. Note: To use these shortcuts, you must select the Use Single-Key Accelerators To Access Tools option in the General panel of the Preferences dialog box.

  • Page 253: Keys For Selecting Tools

    Keys for selecting tools Tool Windows Action Mac OS Action Hand tool Temporarily select Hand tool Spacebar Spacebar Current selection tool Snapshot tool Cycle through zoom tools: Zoom In, Zoom Out, Shift+Z Shift+Z Dynamic Zoom Current zoom tool Temporarily select Zoom In tool Ctrl+Spacebar Command+Spacebar Temporarily select Dynamic Zoom tool (when...

  • Page 254: Keys For Editing

    Keys for editing Result Windows Action Mac OS Action Select all content Ctrl+A Command+A Deselect all content Ctrl+Shift+A Command+Shift+A Browse for a folder Ctrl+9 Command+9 Fit page Ctrl+0 Command+0 Move focus to status tray when focus is in document Shift+F5 Shift+F5 pane...
  • Page 255 Keys for working with comments Note: Commenting tools are only available in Adobe Reader if the Comments feature is enabled in the Adobe PDF document. Result Window Actions Mac OS Action Note tool Stamp tool Current highlighting tool Cycle through highlighting tools: Highlighter, Cross-...
  • Page 256 Keys for moving through a document Result Windows Action Mac OS Action Previous screen Page Up Page Up Next screen Page Down Page Down First page Home or Shift+Ctrl+Page Home or Shift+Command Up or Shift+Ctrl+Up Arrow +Page Up or Command+Shift +Up Arrow Last page End or Shift+Ctrl+Page...

  • Page 257: Keys For General Navigating

    Keys for general navigating Result Windows Action Mac OS Action Show/hide menu bar Shift+Command+M Move focus to menus Move focus to toolbar in Shift+F8 Shift+F8 browser Open Properties toolbar Ctrl+E Command+E Activate selected tool, item Spacebar or Enter Spacebar or Enter (such as a movie or bookmark), or command Open context menu...
  • Page 258 Keys for working with navigation tabs Result Windows Action Mac OS Action Open/close navigation pane Open and move focus to Ctrl+Shift+F5 Command+Shift+F5 navigation pane Move focus among the areas of the document: document, yellow Document Message bar, navigation panes, and How To window Move focus to next element of the active navigation tab:...

  • Page 259: Keys For Navigating The Help Window

    Keys for navigating the Help window Result Windows Action Mac OS Action Open Help window Command+? Close Help window Ctrl+W or Alt+F4 Command+W Move focus among tabs: Right Arrow or Left Arrow Right Arrow or Left Arrow Contents, Search, Index. If necessary, press Ctrl+Tab or Shift+Tab to move the focus to the navigation pane...
  • Page 260 Keys for navigating the How To window Result Windows Action Mac OS Action Open/close How To window Shift+F4 Shift+F4 Open and move focus to How To window Shift+F1 Shift+F1 Close the How To window Go to How To home page Home Home Move focus between the elements of the...

  • Page 261: Legal Notices

    Legal Notices Copyright...
  • Page 262 TWAIN Toolkit. Portions of Adobe Acrobat include technology used under license of Verity, Inc. and are copyrighted.

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