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Xerox WorkCentre Pro 90 Quick Reference Manual

Xerox copycentre c65: reference guide
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Quick Reference Guide

701P41547
MAXIMIZE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
Training and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.

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  Summary of Contents for Xerox WorkCentre Pro 90

  • Page 1: Quick Reference Guide

    Quick Reference Guide 701P41547 MAXIMIZE YOUR PRODUCTIVITY..by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.
  • Page 2 , The stylized X, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.
  • Page 3: Table Of Contents

    Table of Contents 1 Welcome ... 1–1 Introduction..1–2 About this Guide... 1–2 Conventions ... 1–2 Additional Resources ... 1–4 Overview of Features at the Machine... 1–5 Overview of Features at the Workstation..1–8 Safety..1–9 Introduction ... 1–9 Safety Notes...
  • Page 4 Further Assistance..2–14 3 Copy ...3–1 Copy..3–2 Basic Copying..3–3 Output ... 3–4 2-Sided... 3–5 Reduce/Enlarge ... 3–6 Paper Supply ... 3–8 Image Adjustment..3–9 Image Quality ... 3–10 More Image Quality... 3–11 Bound Originals ... 3–12 Edge Erase ...
  • Page 5 5 Internet Fax ... 5–1 Internet Fax... 5–2 Send:... 5–3 Address List ... 5–3 Entering an E-mail Address for Internet Fax ... 5–4 Image Adjustment..5–6 Image Quality ... 5–7 More Image Quality... 5–8 Sides Scanned ... 5–9 Resolution ... 5–10 Original Input...
  • Page 6 User Interface ... 9–3 Further Assistance..9–4 10 Troubleshooting...10–1 General ... 10–2 Fault Clearance..10–3 Paper jams ... 10–3 Document jams ... 10–3 Xerox Welcome and Support Center... 10–4 Locating the serial number... 10–4 EROX C65/C75/C90 W ENTRE ENTRE 65/75/90 Q...
  • Page 7 Troubleshooting Tips..10–5 Power ... 10–5 Document Handler ... 10–5 Paper Handling ... 10–5 Finisher ... 10–6 Output Quality ... 10–7 11 Index ... 11–1 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 8 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 9: Welcome

    ELCOME Introduction..1-2 Overview of Features at the Machine..1-5 Overview of Features at the Workstation..1-8 Safety..1-9 Environmental Compliance..1-11 Regulatory Information...1-12 Illegal Copying..1-13 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 10: Introduction

    NTRODUCTION Thank you for choosing the Xerox CopyCentre/WorkCentre Pro. Your CopyCentre/WorkCentre Pro is a digital device capable of being used for copying, faxing, printing and scanning. If your needs change, your machine can be upgraded with the appropriate optional software or hardware units. For further information contact your Xerox representative.
  • Page 11: Italic Typeface

    Orientation Orientation refers to the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways: Long Edge When observed from the front of the machine, paper or originals with the long edges Feed (LEF) / to the left and right of the paper tray or document handler.
  • Page 12: Additional Resources

    Hints Hints help users to perform a task. For example: HINT: This option is useful for saving toner (dry ink) consumption for images with a dark background and white text. Specification note Offers more in-depth specification information relating to the machine. For example: Tray 2 holds 520 sheets of 20 lb., 80 gsm paper.
  • Page 13: Overview Of Features At The Machine

    VERVIEW OF EATURES AT THE Using the powerful CopyCentre/WorkCentre Pro features you can: Scan Once and Print Many When making copies the CopyCentre/WorkCentre Pro only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals.
  • Page 14 Use Digital Features to Simplify your Work Process Use the Build Job feature to divide a copy job into different segments and apply different settings to each of the segments. This allows you to: - combine originals from the Document Glass and the Document Handler into a single job.
  • Page 15: Finishing Options

    Finishing Options Your CopyCentre/WorkCentre Pro can accommodate any of the following four finishing options: - Offsetting Catch Tray (OCT) The Offsetting Catch Tray is a fixed copy output tray. Your copies will be fed into the tray either face up or face down, either collated or uncollated. There is no differentiation between sets (i.e.
  • Page 16: Overview Of Features At The Workstation

    VERVIEW OF EATURES AT THE If your CopyCentre/WorkCentre Pro is connected to a network you can use the following features. Contact your System Administrator to get connected. CentreWare Print Drivers The Print Driver extends the productivity power of the CopyCentre/WorkCentre Pro to your desktop.
  • Page 17: Safety

    AFETY Introduction Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
  • Page 18: Security

    This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.
  • Page 19: Environmental Compliance

    Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead*, mercury* and other materials whose disposal may be regulated due to environmental considerations.
  • Page 20: Regulatory Information

    Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. WARNING:Shielded cables must be used with this equipment to maintain compliance with FCC regulations.
  • Page 21: Illegal Copying

    LLEGAL OPYING Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness Coupons from Bonds Silver Certificates...
  • Page 22 Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21) Certificates of Citizenship or Naturalization.
  • Page 23: Getting Started

    ETTING TARTED Machine Overview...2-2 Control Panel Overview..2-3 Power On or Off..2-4 Loading Paper...2-5 Making Copies..2-6 Sending a Fax..2-7 Sending an Internet Fax...2-8 Scanning a Document...2-9 Sending an E-mail...2-10 Printing from a PC... 2-11 Printing with Internet Services..2-12 Logging On / Logging Off...
  • Page 24: Machine Overview

    ACHINE VERVIEW Control Panel Touch Screen Bypass Tray High Capacity Feeder NOTE: This is a photograph of a fully configured WorkCentre Pro 90. The features available are dependent on your machine configuration. EROX Document Glass Document Handler (under the document handler) Output Trays Paper Trays C65/C75/C90 W...
  • Page 25: Control Panel Overview

    ONTROL ANEL Accesses additional information. The touch screen Displays and selects all the available programming features, Changes text to an alternative plus fault clearance language. procedures and general machine information. Features Displays the job features on the screen. Job Status Displays job progress information.
  • Page 26: Power On Or Off

    OWER N OR To power ON: Press the ON/OFF switch. The entire powering up process takes less than 4 minutes. Hold the ON/OFF switch down for 5 seconds. The lights on the control panel will flash. It may be up to 30 seconds before you see any lights on the control panel or screens appear on the touch screen.
  • Page 27: Loading Paper

    OADING APER Open the required paper tray. Load paper. Paper must not be loaded above the fill line. Close the tray NOTE: Make sure the paper tray guides are just touching the paper, otherwise the size automatically detected may be incorrect. Select [Confirm] OR select [Change Size] and/or [Change Description] to reprogram the tray if the paper size, type or color has changed.
  • Page 28: Making Copies

    AKING OPIES Load the documents. NOTE: Documents are only scanned once. Access the Copy tab - if necessary select the Features button on the control panel. Select the required features on the touch screen. Press Start. Copy Features include... Image quality adjustment Auto Reduce/Enlarge Copying mixed size originals Adding blank dividers into transparency sets...
  • Page 29: Sending A Fax

    ENDING A Network Server Fax will be available if your machine is connected to the network, a supported third party supplied network server fax is available on the network, and the optional Network Server Fax Integration kit has been enabled and set up for use.
  • Page 30: Sending An Internet Fax

    ENDING AN NTERNET Internet Fax will be available if your machine is connected to the network and the optional Internet Fax kit has been enabled and set up for use. Load the documents. Select [Internet Fax]. NOTE: You may need to select [All Services] first. Select [To..], enter the recipient e-mail details and select [Save].
  • Page 31: Scanning A Document

    CANNING A OCUMENT Network Scanning will be available if your machine is connected to the network and the optional Network Scanning kit has been enabled and set up for use. Load the documents. Select [Network Scanning]. NOTE: You may need to select [All Services] first. Select the template required.
  • Page 32: Sending An E-Mail

    ENDING AN MAIL E-mail will be available if your machine is connected to the network and the optional E-mail kit has been enabled and set up for use. Load the documents. Select [E-mail]. NOTE: You may need to select [All Services] first. Select [From], enter your e-mail details and select [Enter].
  • Page 33: Printing From Apc

    RINTING FROM A If the WorkCentre Pro is connected to a network, documents can be printed directly from your PC via the CentreWare print driver supplied. Select [Print] in your application. Select the WorkCentre Pro as your printer. Select [Properties], make your selections and click [OK]. Click [OK] and then [Print].
  • Page 34: Printing With Internet Services

    RINTING WITH NTERNET Internet Services uses the embedded Web User Interface which enables communication between the HTTP server and the machine. This option is available when the WorkCentre Pro is connected to a network. Open your Web Browser, then enter: http:// and the printer TCP/IP address. Touch the Enter key on your workstation keyboard.
  • Page 35: Logging On / Logging Off

    OGGING OGGING If the Internal Auditron or the optional Network Accounting has been enabled to track machine use, a valid User Number needs to be entered in order to access the machine functions. To Log on when the Internal Auditron has been enabled, enter a valid User Number (Password).
  • Page 36: Further Assistance

    CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/ WorkCentre Pro. Contact your System and/or Machine Administrator. Visit our Customer Web Site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the machine serial number. Press the Machine Status button on the control panel.
  • Page 37: Copy

    Copy..3-2 Basic Copying..3-3 Image Adjustment..3-9 Output Format..3-16 Job Assembly..3-24 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 38: Copy

    The Copy feature is standard on the CopyCentre/WorkCentre Pro. Access to the Copy features is gained using the Features button on the control panel. This chapter contains information about the options available within Copy. The tabs available for selecting the Copy features are: Image Adjustment Output Format Job Assembly...
  • Page 39: Basic Copying

    ASIC OPYING The Copy tab is the default screen for the Features Pathway. Use the Copy tab to select the standard features for a copy job. Touch any of the top level buttons to select a feature. Multiple options can be selected for each copy job if required.
  • Page 40: Output

    Output Output is used to select the finishing requirements for the job. The options will depend on the finishing output device available. Options: Select Collated for output stacked in sets to match the sequence of the originals. OLLATED Select Uncollated for output sorted into stacks of individual pages. NCOLLATED The above output will be delivered in one of the following depending on the output tray:...
  • Page 41: 2-Sided

    2-Sided Depending on your model, up to 100 double-sided copies, ranging in size from 8.5” x 5.5” to 11” x 17” (A4 to A3). can be made automatically from one or two-sided originals. Options: Use this option for originals that are printed on 1 side only and single-sided copies IDED are required.
  • Page 42: Reduce/Enlarge

    Reduce/Enlarge The Reduce / Enlarge option provides a variety of reduction and enlargement options. Originals placed on the Document Glass or sent to the machine electronically can be reduced or enlarged between 25% to 400%. Originals fed through the Document Handler can be reduced or enlarged between 25% to 200%. The preset Reduce/Enlarge options that appear on the Copy tab can be set in Tools mode.
  • Page 43 Use this option to adjust the height (Y) and the width (X) dimensions for reduction USTOM or enlargement of each dimension independently. Custom options are as follows: 100% X: Y: 25 - 400% C65/C75/C90 W EROX ENTRE Produces an image on the copies the same size as the image on the original.
  • Page 44: Paper Supply

    Paper Supply Use the Paper Supply options to select Auto Paper or a paper tray for the copy job. With this option selected the machine chooses the correct paper for the copy job based on the size of the originals being scanned. Use these options to select the paper loaded in Trays 1 through 4.
  • Page 45: Image Adjustment

    MAGE DJUSTMENT The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
  • Page 46: Image Quality

    Image Quality Use this feature to enhance the quality of your output. Options: Use these options for original documents that contain text, halftones, or photos. RIGINAL Adjusts the lightness or darkness of the output. To darken the output, select the IGHTEN ARKEN down scroll button.
  • Page 47: More Image Quality

    More Image Quality Use these features to enhance the copy quality of the output based on the quality of the original being scanned. Options: The Contrast option controls the differences between the image densities within the ONTRAST copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid colors for sharper text and lines.
  • Page 48: Bound Originals

    Bound Originals This feature is used to copy pages from bound documents onto separate single- sided or double-sided pages. The bound original is placed face down on the Document Glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass.
  • Page 49: Edge Erase

    Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Erases equal amounts on all edges of the copies. Up to 2.0 inches (0 - 50 mm) in ORDER RASE 0.05 inch (0.1 mm) increments can be erased.
  • Page 50: Original Input

    Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: Use this option to allow the machine to recognize the size of the originals being fed through the document handler.
  • Page 51: Image Shift

    Image Shift This feature enables the position of the image on the page to be adjusted. Options: The image position is not adjusted. HIFT Use to automatically center the scanned image on the output paper. ENTRE Use to create a binding edge for the document. The image can be adjusted up or ARGIN HIFT down on the page and/or shifted to the right or left.
  • Page 52: Output Format

    UTPUT ORMAT The Output Format tab is used to produce different options for the finished output. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
  • Page 53: Transparencies

    Transparencies This feature allows the creation of a single set of transparencies with dividers. When dividers are selected a transparency set will always be single-sided on transparency stock with no stapling. Options: The feature is switched off. Use this option to place a blank sheet between each transparency. LANK IVIDERS If you select Blank Dividers, choose the desired paper tray source for the...
  • Page 54: Booklet Creation

    Booklet Creation Use this feature to create multipage booklets from a sequential set of either single- sided or double-sided originals. The machine will reduce and correctly position each image to fit on the required page. When the page is folded a booklet will be created. NOTE: Your originals should be loaded Long Edge Feed (LEF) in the document handler with the output paper loaded Short Edge Feed (SEF) in the paper tray.
  • Page 55: Multi-Up

    Multi-Up This feature is used to create documents with multiple images. It is ideal for creating handouts, storyboards or documents used for archival purposes. NOTE: Originals must be loaded in the Document Handler when using this feature. Options: The feature is switched off. Use to enable the Multi-Up feature.
  • Page 56: Invert Image

    Invert Image This feature enables Mirror Image or Negative Image copies to be produced. Options: Use this option to change the direction of the original image, creating a mirror of the IRROR MAGE original. This option is primarily used to change the position of a graphic. Use Negative Image to create copies that are the opposite of the original document.
  • Page 57: Covers

    Covers Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Options: The feature is switched off. OVERS Use this option to add a front cover to the copies. RONT Use this option to add a back cover to the copies.
  • Page 58: Annotation

    Annotation The Annotation feature provides you with the capability to add a printed comment, date, page number, or Bates Prefix number to copied output images. This can help you organize groups of copied documents by marking them with related information. Options: The Comment option allows you to turn on or turn off the Comments option.
  • Page 59 The Annotation feature is designed for documents with a portrait layout, as shown below. It is important to understand that the orientation of your original document in the Document Feeder or on the Document Glass will determine the position of the printed annotation information, as shown below.
  • Page 60: Job Assembly

    SSEMBLY The Job Assembly tab is used to combine multiple documents into a single job, produce a sample set of a job or for storing the programming of up to 1000 images. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.
  • Page 61: Build Job

    Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job.
  • Page 62 Options: The feature is switched off. Use to enable the Build Job feature. Offers options which can be selected when using Build Job. UILD ONTROLS Build Job Controls options are as follows: UILD AMPLE EGMENT ELETE EGMENT ANCEL AMPLE RINTING ELETE SEGMENTS 3-26...
  • Page 63: Sample Set

    Sample Set This feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity. Options: The feature is switched off. Use to enable the Sample Set feature. One complete set of the job will be printed. To print the remainder of the job, press the Job Status button and select your job in the queue.
  • Page 64: Stored Programming

    Stored Programming Use this feature to program up to 10 commonly used programming sequences. For example, combinations of selections such as Edge Erase and Bound Originals. The machine stores only the programming features for the job, NOT the images. Each time a stored job is used the images must be scanned. To use this feature, use the up and down scroll buttons on the scrolling list to select the required storage location, then select a function button - Store or Recall Programming.
  • Page 65: Fax

    Fax (Network Server Fax)..4-2 Basic Faxing..4-3 More Fax Features...4-6 Authentication Mode..4-11 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 66: Fax (Network Server Fax)

    ETWORK Fax (Network Server Fax) is an optional feature on the WorkCentre Pro. It is not available on the CopyCentre. This chapter contains information about the options available within Fax. When enabled, the Fax feature will scan your documents and send them to any type of fax machine that is connected to a telephone network.
  • Page 67: Basic Faxing

    ASIC AXING The Basic Faxing tab is the default screen for the Fax function. Use this tab to enter the recipient telephone number and to select the standard features for a fax job. Touch any of the top level buttons to select a feature. Multiple options can be selected for each fax job if required.
  • Page 68 Options: Used when you want to send a fax to more than one destination. Enter the number DD TO using the keypad or select the Phone List button and select a stored number. Then select the Add to Send List button. Continue to add numbers until all the locations have been entered.
  • Page 69: Resolution

    Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution yields better quality for photos. A lower resolution reduces communication time. Options: Recommend for text documents. It requires less communication time, but does not TANDARD produce the best image quality for graphics and photos.
  • Page 70: More Fax Features

    EATURES The More Fax Features tab provides fax features used for adjusting the appearance of the faxed output. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.
  • Page 71: Image Quality

    Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Use these options for original documents that contain text, halftones, or photos. RIGINAL Adjusts the lightness or darkness of the output. To darken the output, select the IGHTEN ARKEN down scroll button.
  • Page 72: More Image Quality

    More Image Quality Use these feature to further enhance the quality of the output based on the type of original being scanned. Options: The Contrast option controls the differences between the image densities within the ONTRAST copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.
  • Page 73: Original Input

    Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: Use this option to enable the machine to recognize the size of the originals being fed through the document handler.
  • Page 74: Delayed Send

    Delayed Send Use Delayed Send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone. The time to send is added to the job information sent to the fax server with the scanned image.
  • Page 75: Authentication Mode

    UTHENTICATION Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Fax.
  • Page 76 4-12 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 77: Internet Fax

    NTERNET Internet Fax..5-2 Image Adjustment..5-6 Output Format..5-12 Authentication Mode..5-16 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 78: Internet Fax

    NTERNET The Internet Fax feature is optional on the WorkCentre Pro. This chapter contains information about the options available within Internet Fax. When enabled, Internet Fax will allow you to send your scanned images as an e-mail attachment to a specified recipient or recipients. This type of fax travels over the internet or intranet.
  • Page 79: Send

    Most feature screens include three buttons to confirm or cancel your choices. The Undo button resets the current screen to the default values that were displayed when the screen was opened. The Cancel button resets the screen and returns to the previous screen. The Save button saves the selections made and returns to the previous screen.
  • Page 80: Entering An E-Mail Address For Internet Fax

    Entering an E-mail Address for Internet Fax E-mail addresses can be entered in one of two ways - manually or via an address book. NOTE: When entering e-mail details you can change the keypad to show upper or lower case, accented characters or numbers by selecting any Back button. Manually If you already know the full SMTP e-mail address of your recipient, or if you know that the recipient is not in any of the configured address books, you can select the...
  • Page 81 Address Book Types Public Address Book The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The file must be a CSV (Comma Separated Value) format for your machine to be able to read the file contents.
  • Page 82: Image Adjustment

    MAGE DJUSTMENT The Image Adjustment tab is used to temporarily program features to enhance the appearance and style of the scanned Internet Fax image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.
  • Page 83: Image Quality

    Image Quality Use this feature to enhance the quality of your scanned originals. Options: Use these options for original documents that contain text, halftones, or photos. RIGINAL Adjusts the lightness or darkness of the output. To darken the output, select the IGHTEN ARKEN down scroll button.
  • Page 84: More Image Quality

    More Image Quality Use these features to enhance the quality of the output based on the type of original being scanned. Options: The Contrast option controls the differences between the image densities within the ONTRAST copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.
  • Page 85: Sides Scanned

    Sides Scanned This feature is used to specify whether the originals are single-sided or double- sided. For 2-sided originals the orientation can also be programmed. Options: Use this option for originals that are printed on 1 side only. IDED Use this option for originals that are printed on both sides. IDED Use this option for originals that are printed on both sides.
  • Page 86: Resolution

    Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: Produces the smallest image file size and is only recommended for use with simple text documents. TANDARD NOTE: 200x100 is disabled if the Document Format is PDF. Recommended for use with average quality text documents and line art.
  • Page 87: Original Input

    Original Input Use this option to program the size of the originals being scanned or program the machine to determine the size of the originals automatically. NOTE: It is recommended that the originals are of the same size. Using originals that are not of the same size may result in a reduced-size image being processed by the Fax recipient.
  • Page 88: Output Format

    UTPUT ORMAT Use this feature to temporarily change the settings required for the scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.
  • Page 89: Document Format

    Document Format Use the Document Format option when your job is to be sent with a different file format than that set as the default. Options: Multi-Page Tagged-Image File Format. One TIFF file containing several pages of ULTI PAGE scanned images. Portable Document Format.
  • Page 90: Acknowledgment Report

    Acknowledgment Report Use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Options: Use this option to print a status report after the job has been sent. NABLED Use this option to switch the feature off.
  • Page 91: Message Body

    Message Body Use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line. The message entered will only be available for the current job. NOTE: The default message is set up by your System Administrator.
  • Page 92 UTHENTICATION Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Fax.
  • Page 93: Authentication Mode

    ETWORK CANNING Scan..6-2 Network Scanning..6-3 Image Adjustment..6-6 Output Format..6-13 Refresh Destinations...6-17 Authentication Mode..6-17 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 94: Scan

    Internet Services open your web browser and enter the CopyCentre/ WorkCentre Pro IP Address in the Address or Location field. Resources Provided on the World Wide Web www.xerox.com www.centreware.com Contains CentreWare general information with links to EROX This is a source of general solution overview and options for upgrade.
  • Page 95: Network Scanning

    ETWORK CANNING Access to the Network Scanning features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first. Use the Network Scanning tab on the touch screen to select the standard features for a scan to file job.
  • Page 96: Template Overview

    Template Overview Successful network scanning requires selecting a template at the WorkCentre Pro. Templates contain pre-selected options which will be applied to the scanned original, for example, information about the final destination of your job (the repository) and the image quality settings are defined within the template, along with the template name.
  • Page 97: Template Destinations

    Template Destinations The Template Destination lists the templates stored on the machine. On installation it will contain the factory default template that is supplied with the WorkCentre Pro. The default template appears at the top of the list and is selected automatically. All other templates follow in alpha-numeric order.
  • Page 98: Image Adjustment

    MAGE DJUSTMENT The Image Adjustment tab is used to progam features relating to the scanned images. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required.
  • Page 99: Image Quality

    Image Quality Use this feature to enhance the quality of your scanned originals. Options: Use these options for original documents that contain text, halftones, or photos. RIGINAL Adjusts the lightness or darkness of the output. To darken the output, select the IGHTEN ARKEN down scroll button.
  • Page 100: More Image Quality

    More Image Quality Use these features to enhance the quality of the output based on the type of original being scanned. Options: The Contrast option controls the differences between the image densities within the ONTRAST copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.
  • Page 101: Sides Scanned

    Sides Scanned This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: Use this option for originals that are printed on 1 side only. IDED Use this option for originals that are printed on both sides. IDED Use this option for originals that are printed on both sides.
  • Page 102: Edge Erase

    Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Erases equal amounts on all edges of your output image. Up to 2.0 inches (0 - 50 ORDER RASE mm) in 0.05 inch (0.1 mm) increments can be erased.
  • Page 103: Original Input

    Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: Use this option to allow the machine to determine the size of the originals being fed through the document handler.
  • Page 104: Resolution

    Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics. Recommended for use with high quality text documents, that are destined to pass through OCR applications.
  • Page 105: Output Format

    UTPUT ORMAT Use the features available to temporarily change the format of the scanned image file at the destination server. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required.
  • Page 106: Document Name

    Document Name Use Document Name to specify the name of the folder that you want your scanned image stored to. This option only applies to the folder name. If File Already Exists Use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job.
  • Page 107: File Format

    Use this option to add the newly created scanned image file to an existing document PPEND TO with the same name as the document being scanned. XISTING NOTE: This option is not available with Multi-Page Tiff and PDF file format options. Use this option to abort the scanning operation if a file with the same name as the newly created scanned image file is detected.
  • Page 108: Document Management Fields

    Document Management Fields Document Management Fields allows you to enter information into the template from your machine which is unique to your scanning requirements. These fields must be enabled when creating the template at the Web UI. NOTE: If your selected template does not contain any enabled fields the Document Management Fields button will not be available.
  • Page 109: Refresh Destinations

    EFRESH ESTINATIONS Select the Refresh Destinations tab to access the Update Template List feature. Touch the Update Template List button if the template has been recently created or modified. The system automatically updates the Template List. UTHENTICATION Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine.
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  • Page 111: E-Mail

    7 E- MAIL E-mail..7-2 Image Adjustment..7-6 Output Format..7-13 Authentication Mode..7-16 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 112: E-Mail

    MAIL The E-mail feature is optional on the WorkCentre Pro. It is not available on the CopyCentre. This chapter contains information about the options available within E- mail. When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipient or recipients.
  • Page 113: Send

    Most feature screens include three buttons to confirm or cancel your choices. The Undo button resets the current screen to the default values that were displayed when the screen was opened. The Cancel button resets the screen and returns to the previous screen. The Save button saves the selections made and returns to the previous screen.
  • Page 114: Entering An E-Mail Address

    Entering an E-mail Address The e-mail address can be entered in one of two ways - manually or via an address book. NOTE: When entering e-mail details you can change the keypad to show upper or lower case, accented characters or numbers by selecting any Back button. Manually If you already know the full SMTP e-mail address of the recipient, or if you know that the recipient is not in any of the configured address books, you can select the To...
  • Page 115 Address Book Types Public Address Book The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The file must be a .CSV (Comma Separated Value) format for your machine to be able to read the file contents.
  • Page 116: Image Adjustment

    MAGE DJUSTMENT The Image Adjustment tab is used to temporarily program features to enhance the appearance and style of the scanned e-mail image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.
  • Page 117: Image Quality

    Image Quality Use this feature to enhance the quality of your scanned originals. Options: Use these options for original documents that contain text, halftones, or photos. RIGINAL Adjusts the lightness or darkness of the output. To darken the output, select the IGHTEN ARKEN down scroll button.
  • Page 118: More Image Quality

    More Image Quality Use this feature to enhance the quality of the output based on the type of original being scanned. Options: The Contrast option controls the differences between the image densities within the ONTRAST copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.
  • Page 119: Sides Scanned

    Sides Scanned This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: Use this option for originals that are printed on 1 side only. IDED Use this option for originals that are printed on both sides. IDED Use this option for originals that are printed on both sides.
  • Page 120: Edge Erase

    Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Erases equal amounts on all edges of your output image. Up to 2.0 inches (0 - 50 ORDER RASE mm) in 0.05 inch (0.1 mm) increments can be erased.
  • Page 121: Original Input

    Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: Use this option to allow the machine to recognize the size of the originals being fed through the document handler.
  • Page 122: Resolution

    Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics. Recommended for use with high quality text documents, that are destined to pass through Optical Character Recognition (OCR) applications.
  • Page 123: Output Format

    UTPUT ORMAT Use this feature to change the Reply To e-mail address and to identify the file format required for the e-mail scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.
  • Page 124: Document Format

    Document Format Use the Document Format option when the job is to be sent with a different file format than that set as the template default. Options: Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms.
  • Page 125: Reply To

    Reply To Use the Reply To feature to alter the default address to which replies to an e-mail job can be sent. Message Body Use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject line. C65/C75/C90 W EROX ENTRE...
  • Page 126: Authentication Mode

    UTHENTICATION Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Faxing.
  • Page 127: Print

    RINT Introduction to Print..8-2 Printer Driver Features...8-3 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 128 NTRODUCTION TO RINT When the WorkCentre Pro is connected to the network, electronic jobs that require printing can be sent from a workstation directly to the machine. The CentreWare printer drivers enable printing from a workstation to a WorkCentre Pro on a network. The CentreWare drivers contain a variety of feature options which enable print jobs to be customized.
  • Page 129: Printer Driver Features

    RINTER RIVER There are a number of Printer Drivers available for the WorkCentre Pro. The features available will depend on the printer driver being used. The following descriptions provide an overview of the typical features provided by the WorkCentre Pro Printer Drivers. For information about a specific Printer Driver feature, please refer to the on-line Help facility provided as part of the Printer Driver software.
  • Page 130: Advanced

    Advanced This tab can be used to select options such as Number of Copies, Image Orientation, and Color Correction. Banner sheets and set offsets can also be requested on this tab. Paper/Output This tab can be used to select options such as the Job Type, Paper Type, Covers, Transparency Separators, 2 Sided Printing, Output Color, and Output Destination.
  • Page 131: Layout/Watermark

    Layout/Watermark This tab can be used to change the layout of a document and add watermarks. In addition, documents can be printed 1 Up, 2 Up and so on, up to 16 Up. Booklet Creation is also available on this tab. About This tab provides the copyright and printer driver information information.
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  • Page 133: Maintenance

    AINTENANCE Customer Replaceable Units..9-2 Cleaning the Machine..9-3 Further Assistance..9-4 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 134: Customer Replaceable Units

    Information CD (CD2), contained in the CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/WorkCentre Pro. HINT: To place an order for replaceable units or any other Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number.
  • Page 135: Cleaning The Machine

    LEANING THE ACHINE WARNING:When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. User Interface Use a soft, lint-free cloth, lightly dampened with water.
  • Page 136 URTHER SSISTANCE For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the machine serial number. Press the Machine Status button on the control panel. The Machine Information screen will be displayed.
  • Page 137: Troubleshooting

    10 T ROUBLESHOOTING General ..10-2 Fault Clearance...10-3 Xerox Welcome and Support Center..10-4 Troubleshooting Tips...10-5 C65/C75/C90 W 65/75/90 Q 10-1 EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 138: General

    ENERAL A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • Do not position the CopyCentre/WorkCentre Pro in direct sunlight or near a heat source such as a radiator. •...
  • Page 139: Fault Clearance

    Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job. If you are unable to clear the fault, refer to the next section to contact your local Xerox Welcome and Support Center for assistance. C65/C75/C90 W EROX...
  • Page 140: Locating The Serial Number

    If a fault cannot be resolved by following the touch screen instructions, check the Troubleshooting Tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Welcome and Support Center. The Welcome and Support Center will want to know the following information: The nature of the problem, the Machine Serial number, the fault code (if any) plus the name and location of your company.
  • Page 141: Troubleshooting Tips

    ROUBLESHOOTING Power The machine will not power on: Check to see that the machine is not in Low Power Mode as indicated by the green light on the User Interface. Switch the ON/OFF button to the ON position. Check to see if the power cord is correctly installed. Document Handler Documents will not feed through the Document Handler Ensure that all staples or paper clips have been removed from the originals.
  • Page 142: Finisher

    Paper Jams inside the machine Check the Paper Path for obstructions. Flip the paper over in the paper tray. Check the paper tray Edge Guides to see if they are against the edges of the paper. Check that the Touch Screen is displaying the correct size for the paper in use. Load fresh paper.
  • Page 143: Output Quality

    Output Quality Stray marks or black marks from hole punched originals are not removed Use the Edge Erase to erase the edge with the drilled holes. Copy from the document glass with the Document Cover down. Images are out of sequence or upside down when the Booklet Creation Feature is used Ensure that the originals are in the correct sequence.
  • Page 144 If copying from the Document Glass, check the quality of the originals, set the input to Manual Size Input, close the cover and try again. Ensure that the original is entirely flat against the Document Glass. Missing characters on output Load fresh paper.
  • Page 145: Index

    11 I NDEX Numerics 2-Sided Copy 3–5 About Tab Print 8–5 About this Guide 1–2 Acknowledgment Report Internet Fax 5–14 Add File Destination Network Scanning 6–16 Additional Resources 1–4 Advanced Tab Print 8–4 Annotation 3–22 Authentication Mode E-mail 7–16 Fax 4–11 Internet Fax 5–16 Network Scanning 6–17 Basic Copying 3–3...
  • Page 146 E-mail 7–4 Internet Fax 5–4 Environmental Choice 1–11 Environmental Compliance 1–11 Fault Clearance Troubleshooting 10–3 Fax 4–2 Finisher Troubleshooting Tips 10–6 Further Assistance 2–14 9–4 General 10–2 ICES-003 1–12 If File Already Exists Network Scanning 6–14 Illegal Copying 1–13 Image Adjustment Copy 3–9 E-mail 7–6 Internet Fax 5–6...
  • Page 147 Stored Programming Copy 3–28 Template Destinations Network Scanning 6–5 Template Overview Network Scanning 6–4 Transparencies Copy 3–17 Troubleshooting 10–2 Troubleshooting Tips 10–5 Welcome 1–2 Workstation Features Overview 1–8 Xerox Welcome and Support Center 10–4 65/75/90 Q ENTRE UICK EFERENCE 11-3 UIDE...
  • Page 148 11-4 C65/C75/C90 W 65/75/90 Q EROX ENTRE ENTRE UICK EFERENCE UIDE...
  • Page 150 701P41547 May 2004 Xerox Corporation Global Knowledge and Language Services 780 Salt Road Webster, New York 14580...