Fax Mailboxes; Fax Reports - Xerox WorkCentre 7970 System Administrator Manual

Faxing

Fax Mailboxes

You can store faxes locally in the printer or on a remote fax machine. You can use Remote Polling to
print or access a stored fax. There are 200 available fax mailboxes.
Editing a Fax Mailbox
At the printer control panel, press the Machine Status button, then touch the Tools tab.
1.
2. Touch Service Settings>Embedded Fax Settings.
3. Touch Mailbox Setup.
Touch a mailbox in the Mailbox List, then touch Edit.
4.
5. Touch Mailbox Name, type a name for the mailbox up to 30 characters using the touch screen
keyboard, then touch OK.
6. To assign a passcode to the mailbox, touch Mailbox Passcode, then Passcode Protect. Type a
4-digit passcode using the numeric keypad, then touch OK. Users must type this passcode when
storing faxes to, or printing faxes from, the mailbox.
To ensure that the user receives Fax Notifications, touch Enable, then touch OK.
7.
Deleting a Fax Mailbox
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings>Embedded Fax Settings.
2.
3. Touch the Down arrow to scroll.
4. Touch Mailbox Setup.
Touch the assigned mailbox that you want to delete, then touch Delete Mailbox & Contents.
5.
CAUTION: Touching Delete Mailbox deletes the mailbox and all documents it contains.
6. On the Delete Mailbox confirmation screen, to delete the mailbox touch Confirm, or to exit touch
Close.

Fax Reports

You can configure three different reports:
• Activity Report
• Confirmation Report
• Broadcast and Multipoll Report
Setting Up Fax Reports
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings>Embedded Fax Settings.
2.
3. Touch Setup Fax Reports. Touch the arrows to scroll if necessary.
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194 Xerox WorkCentre
System Administrator Guide
®
7970 Multifunction Printer